R5L-Amend Chapter 2 Create Department Of Emergency Management -Weithorn-COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance of the Mayor and City Commission of The City Of Miami Beach, Florida, Amending Chapter 2 of the
Miami Beach City Code Entitled "Administration," by Amending Article lV Entitled "Officers And Employees," by
Section 2-191 Entitled "Enumeration Of Oroanizational Units."
Key lntended Outcome Supported:
Maximize efficient delivery of services; strengthen internal controls
ltem Summary/Recommendation :FIRST READING
Section 2-191 of the Miami Beach City Code requires that organizational units be created by law or ordinance.
Section 2-191 was amended in April 2014, when the Transportation Department was created and a scrivener's error
corrected.
The Administration last sought amendments to this section of the Code in January and May 2014. Prior to those two
instances, the last time Section 2-191 had been amended was when the Office of Elder Affairs was created in
December 1999.
Today I am recommending the creation of the Department of Emergency Management. The Administration
anticipates that this standalone department will better serve the citizens' interest by centralizing activities related to
emergency preparedness, which includes readiness to respond to natural and man-made disasters, direction of the
Public Safety Communications Unit (PSCU - 911), physical security of all City buildings, and coordination for the
acquisition and maintenance of Citywide security and communications technology.
The Administration recommends approving the ordinance on first reading and setting the second reading and public
hearing for the next regularly scheduled City Commission meeting on September 10,2014.
Advisory Board Recommendation:
Financial lnformation:
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Financial lmpact Summary:
City Glerk's Office Legislative Tracking:
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C:ty of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members o the City Com
FROM: Jimmy L. Morales, City Manager
DATE: July 23,2014
SUBJECT: AN ORDINANCE OF THE MAYOR RND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE MIAMI
BEACH CITY CODE ENTITLED "ADMINISTRATION," BY AMENDING
ARTICLE IV ENTITLED "OFFICERS AND EMPLOYEES," BY AMENDING
SECTION 2.191 ENTITLED "ENUMERATION OF ORGANIZATIONAL
UNITS," BY CREATING THE DEPARTMENT OF EMERGENCY
MANAGEMENT; AND PROVIDING FOR REPEALER SEVERABILITY;
CODIFICATION AND AN EFFECTIVE DATE.
FIRST READING
ADMINISTRATION RECOMMENDATION
The Administration recommends approval of the ordinance on first reading and setting
the second reading and public hearing for the next regularly scheduled City Commission
meeting on September 10, 2014.
BACKGROUND
Section 2-191 of the Miami Beach City Code requires that organizational units be
created by law or ordinance. Section 2-191 was last amended in January and May
2014. Prior to those instances, the last time Section 2-191 had been amended was
when the Otfice of Elder Affairs was created in December 1999.
On May 17,2013, early in my tenure as City Manager, via Letter to Commission (LTC)
177-2013, I informed the Mayor and City Commissioners of my decision to make the
Emergency Management Coordinator a full, rather than part-time position. I appointed
Charles (Chuck) Tear, who has been reporting to me throughout his tenure. As the
Emergency Management Coordinator, Chuck was responsible for the readiness of all
City employees who play a role in the Emergency Operations Center (EOC), as well as
interacting with other jurisdictions such as Miami-Dade County, the State of Florida and
non-governmental organizations to ensure emergency preparedness.
As the Emergency Management Coordinator's role grew, it became readily apparent that
a Department of Emergency Management with a concomitant budget and staff was an
essential component of the City's administrative organizational structure. ln addition to
emergency preparedness, which includes readiness to respond to natural and man-
made disasters, the organizational unit is also responsible for the managing the Public
Safety Communications Unit (PSCU - 911), the physical security of all City buildings,
and coordination for the acquisition and maintenance of Citywide security and
communications technology.
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City Commission Memorandum -Amending Section 2-19'l
July 23,2014
Page2 of 2
CONCLUSION
The Administration recommends approving the ordinance on first reading and setting the
;"rl?fr::s,
public hearing for the september 10,2014, city commission meetins.
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ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE GITY OF
MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE MIAMI BEACH
CITY CODE ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE IV
ENTITLED "OFFICERS AND EMPLOYEES," BY AMENDING SECTION 2.I91
ENTITLED "ENUMERATION OF ORGANIZATIONAL UNITS," BY CREATING
THE DEPARTMENT OF EMERGENCY MANAGEMENT; AND PROVIDING
FOR REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE
DATE.
WHEREAS, there currently exists the need to make modifications to the Miami Beach
City Code in order to properly enumerate the existing administrative structure of the City; and
WHEREAS, Section 4.02 of the City Charter sets forth the functions and powers of the
City Manager, which include appointing all directors of the several departments now existing, or
to be created, with the consent of the City Commission, and to the remove the same at will,
except for the Legal Department and the City's Clerk's Office; and
WHEREAS, the amendments set forth herein provide an accurate representation of the
City's administrative structure.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA:
SEGTION 1. That Section2-191 of City Code Chapter 2, entitled "Administration," is hereby
amended as follows:
CHAPTER 2
ADMINISTRATION
ARTICLE IV. OFFICERS AND EMPLOYEES
DIVISION 1. GENERALLY
Section 2-191. Enumeration of organizational units.
The administration or organization units of the city shall be as follows:
(a) Office of the City Manager.
(b) Office of the City Attorney.
(c) Office of the City Clerk.
(d) Finance department.
(e) Human resources department.
(f) Building department.
(g) Fire department.
(h) Police department.
(i) Public works department.
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0) Code compliance department.
(k) Office of communications.
(l) Office of budget and performance improvement.
(m) lnformation technology department.
(n) Procurement department.
(o) Transportation department.
(p) Tourism, culture, and economic development department.
(q) Planning department.
(r) Office of housing and community services.
(s) Office of capital improvement projects.
(t) Department of emeroencv manaqement.
SECTION 2. REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed.
SECTION 3. SEVERABILITY
lf any section, subsection, clause, or provision of this Ordinance is held invalid,
the remainder shall not be affected by such invalidity.
SECTION4. CODIFIGATION
It is the intention of the Mayor and City Commission of the City of Miami Beach,
and it is hereby ordained that the provisions of this ordinance shall become and be made a part
of the Miami Beach City Code. The sections of this ordinance may be renumbered or relettered
to accomplish such intention, and the word "ordinance" may be changed to "section," "article" or
other appropriate word.
SECTION 5. EFFECTIVE DATE
This Ordinance shall take effect on the day of
PASSED AND ADOPTED this day of
2014.
2014.
Philip Levine
Mayor
ATTEST:
Rafael E. Granado
City Clerk
APPROVED AS TO
FORM & IANGUAGE
City Altorney
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