R7T-Approve Early Voting For November 4 2014 City Of Miami Beach Special ElectioCOMMISSION ITEM SUMMARY
Condensed Title:
Supporting Data (Surveys, Environmental Scan, etc.): ln 2013, there were 4,4,697 registered voters for the
eenerat ete6tion witir t t,Sg5 total ballots cast, for a voter turnoulof 25.47o/o. There were 2,910 early voters, 3,856
4.613 voters on election
orTheNovember4,2014CityofMiamiBeachSpecial
Election.
Item SummarvrRecommendation :
Advisory Board Recommendation:
,
Financial lnformation :
During the July 23,2014 City Commission meeting, the members of the City Commission will consider calling a
Speciit Election to be held on Tuesday, November 4, 2014,in conjunction with the State General Election. Section
t Ot.OSZ(1XO) of the Florida Statu.les (the "Early Voting" statute), requires that each County's Supervisor of Elections
commence early voting "rln"l O6-O-"V L"tore in
"redion
that contains State or Federal ra-ces and end on the 3d day
before the election; providing early voting for no less than 8 hours and no more than 12 hours per day at each site
durinq the applicable period. ln aObition, early voting may be offered at the discretion of the Supervisor of Elections
on th! tsth, i+tn, 13tn, i2th, 11tn, or 2nd day before an election that contains State or Federal races for at least 8 hours
per day, but not more than 12 hours per day.
lnasmuch as Florida's Election Code states that municipalities may provide early voting only in municipal elections
that are not held in conjunction with County or State elections, if the City Commission approves a Special Election on
November 4, 2014, thd County will be responsible for conducting the related early voting activities. Accordingly, the
Miami-Dade County Supervisor of Elections has tentatively designated the following early voting schedule for the
November 4,2014'City Special Election, and has tentatively designated the Miami Beach City Hall, Third Floor
Training Room, 1755 Meridian Avenue, and the North Shore Branch Library, Program Room, 7501 Collins Avenue,
as the early voting locations within the City of Miami Beach:
DATE
Monday, October 20
Tuesday, October 21
Wednesday, October 22
Thursday, October 23
Friday, October 24
Saturday, October 25
Sunday, October 26
TIME
7am-3pm
7am-3pm
7am-3pm
7am-3pm
7am-3pm
8am-4pm
8am-4pm
DATE
Monday, October 27
Tuesday, October 28
Wednesday, October 29
Thursday, October 30
Friday, October 31
Saturday, November 1
Sunday, November2
TIME
11 am-7pm
11 am-7pm
11 am-7pm
11 am-7pm
11 am-7 pm
8am-4pm
8am-4pm
Upon receipt from the Miami-Dade County Elections Department of the final early votingschedule and locations for
the anticipited November 4,2014 Specidl Election, the Administration will report this informalion to the Mayor and
Commissioners via Letter to Commission (LTC), and will further post the information on the City's website.
Source of
Funds:
OBP!
Amount Account
1
2
Estimated $30, 1 1 0.30 - November 4, 2014 Special Election
- Cost from County. (Payable in Fiscal Year 201412015)
Approximately $32,000 in legally mandated advertisements,
required by the Florida Statutes and the City
Code.(Approximately 50% of which is payable in Fiscalyear
2O13l2O'14 and 50% oavable in Fiscal Year 201412015)
011-9322-000312
011-9322-000312
Total $62,1 1 0.30
Rafael E. Granado, City Clerk
n-Offs:
CityrlGFl(Assistant City Manager NGity Manager
REG tY/N/A JLM XT\
Voting JULY REG.doc
rceiln rrEm R-l TE MIAMIBEACH a^re 7'13- lq1022
MIAMIBEACH
City of Miomi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members ty Commission
Jimmy L. Morales, City Manager
Rafael E. Granado, City Clerk
Raul J. Aguila, City Attorney
July 23,2014
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA RECOGNIZING AND APPROVING EARLY VOTING FOR
THE NOVEMBER 4,2014 CITY OF MIAM! BEACH SPECIAL ELECTION.
AD]UINISTRATION RECOMMENDATION
Approve a resolution recognizing and approving early voting, contingent upon the City of Miami
Beach calling for a Special Election to be held on Tuesday, November 4,2014, in conjunction with
the State General Election.
ANALYSIS
During the July 23, 2014 City Commission meeting, the members of the City Commission will
consider calling a Special Election to be held on Tuesday, November 4,2014, in conjunction with
the State General Election. Section 101.657(1)(d) of the Florida Statutes (the "Early Voting"
Statute), requires that each County's Supervisor of Elections commence early voting on the 1Oth day
before an election that contains State or Federal races and end on the 3'd day before the election;
providing early voting for no less than 8 hours and no more than 12 hours per day at each site
during the applicable period. ln addition, early voting may be offered at the discretion of the
Supervisor of Elections on the 15th, 14th, 13th, 12th, 11th, or 2nd day before an election that contains
State or Federal races for at least 8 hours per day, but not more than 12 hours per day.
lnasmuch as Florida's Election Code states that municipalities may provide early voting only in
municipal elections that are not held in conjunction with County or State elections, if the City
Commission approves a Special Election on November 4, 2014, the County will be responsible for
conducting the related early voting activities. Accordingly, the Miami-Dade County Supervisor of
Elections has tentatively designated the following early voting schedule for the November 4,2014
City Special Election, and has tentatively designated the Miami Beach City Hall, Third Floor
Training Room, 1755 Meridian Avenue, and the North Shore Branch Library, Program Room, 7501
Collins Avenue, as the early voting locations within the City of Miami Beach:
TO:
FROM:
CC:
DATE:
SUBJECT:
1023
DATE TIME
Mondav, October 20 7am-3pm
Tuesdav. October 21 7am-3om
Wednesdav. October 22 7am-3pm
Thursday. October 23 7am-3pm
Fridav. October 24 7am-3om
Saturdav. October 25 8am-4pm
Sundav. October 26 8am-4pm
FIRST WEEK
SECOND WEEK
DATE TIME
Mondav. October 27 11 am-7om
Tuesdav. October 28 11 am -7 pm
Wednesdav. October 29 11am-7pm
Thursdav. October 30 11am-7om
Fridav. October 31 11am-7pm
Saturdav. November 1 8am-4pm
Sunday. November 2 8am-4pm
Upon receipt from the Miami-Dade County Elections Department of the final early voting schedule
and locations for the anticipated November 4, 2014 Special Election, the Administration will report
this information to the Mayor and Commissioners via Letter to Commission (LTC), and will further
post the information on the City's website.
FINANCIAL INFORMATION
The Miami-Dade County Elections Department has provided the Administration with an estimate of
$30,110.30 for the November 4,2014 Special Election, which includes the costs of 14 early voting
days. (See Exhibit 'A' - Department of Election Estimate.) Additionally, the City will incur
approximately $32,000 in legally-mandated advertisements, required by the Florida Statutes and
the City Code, to notice this Special Election.
CONCLUSION
lf a November 4,2014 Special Election is called, the Administration recommends that the Mayor
and City Commission recognize and approve early voting for the November 4,2014 City of Miami
Beach Special Election, said early voting to be conducted in accordance with the provisions of the
attached Resolution and Section 101.657, Florida Statutes.
Attachment
JML/REG
T:\AGENDAVoI4Uuly\ELECTIONS\Early Votino Commission Memo - FINALJULY REG.dod
1024
RESOLUTION NO.
-
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
clTY oF MIAM! BEACH, FLoRIDA REcoGNlzlNG AND
APPROVING EARLY VOTING FOR THE NOVEMBER 4, 2014 CITY
OF MIAMI BEACH SPECIAL ELECTION.
WHEREAS, the City of Miami Beach has scheduled a Special Election to be held on
Tuesday, November 4, 2Oi4 in conjunction with the State General Election for the purpose of
presenting to the City's electorate ballot questions; and
WHEREAS, the City Commission hereby recognizes and approves early voting for the
November 4,2014 City of Miami Beach Special Elections; and
WHEREAS, in recognition of the 2013 statutory amendments to Florida Statute Section
101.657(1)(d) governing "Eirly Voting," the City Commission hereby acknowledge.s that,neach
County's Supervisor of Elections is required to provide for early voting to begin on the 10"' day
before an election that contains State or Federal races and end on tne 3'd day before the
election; and providing early voting for no less than 8 hours and no more than 12 hours per day
at eac6 site during Ihe applicable period; in addition,. early vollng Tay qe offered at the
discretion of the Supervisor'of Elections on the 15th, 14ih, 13th, 121h,111^, or 2"d day before an
election that contains State or Federal races for at least 8 hours per day, but not more than 12
hours per day; and
WHEREAS, Florida's Election Code states that municipalities may provide early voting
only in municipal elections that are not held in conjunction with County or State elections,
therefore the County will be responsible for conducting early voting activities related to the City's
November 4,2014 Special Election; and
WHEREAS, the Miami-Dade County Supervisor of Elections has tentatively designated
the following early voting schedule for the November 4, 2014 City Special Election, and has
tentatively oesignlteo thl Miami Beach City Hall, Third Floor Training Room, 1755 Meridian
Avenue, ind the North Shore Branch Library, Program Room, 7501 Collins Avenue, as the early
voting locations within the City of Miami Beach:
WEEK 1:
DATE TIME
Mondav. October 20 7am-3pm
Tuesdav. October 21 7am-3pm
Wednesdav. October 22 7am-3pm
Thursdav. October 23 7am-3pm
Fridav. October 24 7am-3pm
Saturdav, October 25 8am-4om
Sunday, October 26 8am-4pm
WEEK 2:
DATE TIME
Mondav. October 27 11am-7pm
Tuesdav, October 28 11 am-7om
Wednesdav. October 29 11 am -7 om
Thursdav. October 30 11 am -7 om
Fridav, October 31 11am-7pm
Saturdav. November'l 8am-4pm
Sundav. November 2 8am-4pm
1025
WHEREAS, the Miami-Dade County Elections Department has provided the
Administration with an estimate of $30,110.30 for the City's November 4,2014 Special Election,
which includes the costs of 14 early voting days (see Exhibit "A' - Department of Election
Estimate of cost); and
WHEREAS, upon receipt from the Miami-Dade County Elections Department of the final
early voting schedule'and locations for the anticipated November 4,2014 Special Election, the
Administraiion will report this information to the Mayor and Commissioners via Letter to
Commission (LTC), and willfurther post the information on the City's website.
NOW, THEREFORE, BE tT DULY RESOLVED BY THE MAYOR AND CITY
coMMtssloN oF THE CtTy OF MIAMI BEACH, FLORIDA, that the Mayor and city
Commission hereby recognize and approve early voting for the November 4,2014 City of Miami
Beach Special Eleition, Jaid early voting to be conducted in accordance with the provisions of
this Resolution.
PASSED and ADOPTED this 23'd day of Julv. 2014.
Philip Levine, Mayor
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Rafael E. Granado, City Clerk ,/#
T:\AGENDA\2014Uuly\ELECTIONS\Early Voting Resolutions FINAL JULY REG'docx
1026
ESTIMATE
Piqqvback with Gountuwide General Election November 4. 2014
Rafael E. Granado, Gity Clerk Estimate N": MB-PBGENERAL-2o14
City of Miami Beach Estimate Date: June 9,2014
1700 Gonvention Center Drive, #200
Miami Beach, FL 33139
Registered Voters: 49,926 Early Voting Days: 14
Precincts: 36 Early Voting Sites: 20
Polling Places: 23
Permanent Absentee Ballots: 6,226
Personnel $
Sararies & Fringe BenefiE, Overtime, Poll Workers
Polling Places
Security, Poiling Place Rentals
Supplies and Services -
Absertee Ballots SetUp
Trucks and Vehicles -
Truck Rentals, GSA Vehicles
Printing and Advertising 24,963.00
Absentee, Early Voting & Prccinct Ballots
Postage
Absentee Ballots Sent a/rd Business Rep/y
Ballot Creation 2,410.00
ln-House & Oulside Contnctual Seryices, Translations - Based on one question
Administrative Overhead 2,737.30
lndirect Costs, Logic & Accuracy, Post-Election Audits
*TOTAL $______30J10.30
* Pleasenotethese costsareestirnates andaresubjecttochange. Thisestimate
does include tfie cosf of ballot printing; however, if your question(s)/race(s)
creates an ad9!!@e!!9!-@ll9 the costwill be adjusted accordingly.
For more information, you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305.499-8568 E-mail: bproch@miamidade.gov
EXHIBIT ''A''1027