R7U-Authorize M-DC Canvassing Board For November 4 2014 ElectionsCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the Miami-Dade County Canvassing Board for the November 4, 2014
Countywide General Election to serve as the Canvassing Board for the City of Miami Beach's Special
Election to be held on November 4,2014.
N/A
Supporting Data (Surveys, Environmenta! Scan, etc.): ln 2013, there were 44,697 registered voters
for the General Election with 1 1 ,385 total ballots cast, for a voter turnout o'f 25.47%. There were 2,910
6 orovisional voters and 4,613 voters on election
Item Summarv/Recommendation :
During the July 23,2014 City Commission meeting, the members of the City Commission will consider
calling a Special Election to be held on Tuesday, November 4 ,2014, in conjunction with the State General
Election. Pursuant to Florida Statutes, an election canvassing board is charged with responsibilities
relating to the conduct of elections. The attached Resolution has thus been prepared for the purpose of
formally authorizing the Miami-Dade County Canvassing Board to serve as the Canvassing Board for the
City of Miami Beach's November 4, 2014 Special Election, if one is called, which would be held in
conjunction with the County's General Election.
Financial lnformation:
Source of
Funds:
OBPI
@
@)
Amount Account
1
2
Estimated $30,110.30 - November 4,2014 Special
Election - Cost from County. (Payable in Fiscal Year
201412015)
Approximately $32,000 in legally mandated
advertisements, required by the Florida Statutes and
the City Code.(Approximately 50% of which is payable
in Fiscal year 201312014 and 50% payable in Fiscal
Year 201412015\
011-9322-000312
011-9322-000312
Total $62,1 10.30
Glerk's Office
Rafael E. Granado, City Clerk
Si
City Glerk Assistant City Manager ffiity Manager
REG ia-c N/A JLM .t{\
I traTt arly Voting ltem Summary JULY REG.docT:\AGENDA\201
AGETIDA 're* Rl I,I(s MIAMIBEAC.H o,lr1 1-23'tL(1028
AAIAMIBTACH
OFFICE OF THE CITY CIERK
RAFAEL E. GRANADO, CITY CIER.K
TO: Mayor Philip Levine and Members Of The City Commission
Raul J. Aguila, City Attorney
FROM: Jimmy L. Morales, City Manager
Rafael E. Granado, City Clerk I
DATE: July 23,2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAM! BEACH, FLORIDA AUTHORIZING THE MIAMI.DADE COUNTY
CANVASSING BOARD FOR THE NOVEMBER 4, 2014 COUNTYWIDE
GENERAL ELECTION TO SERVE AS THE GANVASSING BOARD FOR THE
CITY OF MIAM! BEACH'S SPECIAL ELECTION TO BE HELD ON
NOVEMBER4,2014.
ADMINISTRATION RECOMMENDATION
A resolution authorizing the Miami-Dade County Canvassing Board for the November 4,2014
Countywide General Election to serve as the Canvassing Board for the City if Miami Beach's
Special Election to be held on November 4,2014, if such an election is called.
ANALYS!S
Durilg the July 23,2014 City Commission meeting, the members of the City Commission will
consider calling a Special Election to be held on Tuesday, November 4,2Q14, in conjunction
with the State General Election. Pursuant to Florida Statutes, an election canvassing board is
charged with responsibilities relating to the conduct of elections. The attached Resolution
has thus been prepared for the purpose of formally authorizing the Miami-Dade County
Canvassing Board to serve as the Canvassing Board for the City of Miami Beach's November
4, 2014 Special Election, if one is called, which would be held in conjunction with the
County's General Election.
F!NANCIAL IMPACT
The Miami-Dade County Elections Department has provided the Administration an estimate
of $30,110.30 for a November 4,2014 Special Election, which includes canvassing costs.
(See attached DOE Estimate.) Additionally, the City will incur approximately $32,000 in
legally mandated advertisements, required by the Florida Statutes and the City Code, to
notice this Special Election.
COMMISSION MEMORANDUM
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CONCLUSION
lf a November 4,2014 Special Election is called, the Administration recommends that the
Mayor and City Commission authorize the Miami-Dade County Canvassing Board to serve as
the Canvassing Board for the City of Miami Beach's November 4,2014 Special Election.
T:\AGENDAUol4Uuly\ELECTIONS\Canvassing Board FINAL JULY REG.docx
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RESOLUTION NO.
AREsoLUTIoNoFTHEMAYoRANDGITYcoMMISSIoNoF
THE clTY oF MtAMt BEACH, FLoRIDA AUTHoRIZING THE
MIAMI-DADE COUNTY CANVASSING BOARD FOR THE
NoVEMBER4,2oI4GoUNTYWIDEGENERALELECTIoNTo
SERVE AS THE CANVASSING BOARD FOR THE CITY OF
MIAMI BEACH'S SPECIAL ELECTION TO BE HELD ON
NOVEMBER 4,2014.
WHEREAS, on November 4, 2014, Miami-Dade County will be conducting the
Countywide General Election, at which time the City of Miami Beach has authorized the holding
of a Special Election relating to proposed City Charter amendments and/or other ballot
questions; and
WHEREAS Miami-Dade County is charged with the full responsibility of conducting the
subject Election, except for accepting tne Miami-Dade County's Certificate of .Election Results
conterning the bity oi tvtiami Beicn.s Special Election, which duty is within the Miami Beach
City Commission's purview; and
WHEREAS, the Miami-Dade County Canvassing Board for the County's November 4,
2014 Election is charged with the statutory responsibilities relating to the conduct of elections
for the subject elecition and is hereby further authorized to act consistent with said
responsibilities as the Canvassing Board for the City of Miami Beach's November 4, 2014
Special Election.
NOW, THEREFORE, BE tT DULY RESOLVED BY THE MAYOR AND CITY
coMMtsstoN oF THE C|TY OF MIAMI BEACH, that the Miami-Dade county canvassing
Board for the November 4, 2014 General Election is hereby authorized to act as the
Canvassing Board for the City of Miami Beach's November 4,2014 Special Election.
PASSED and ADOPTED this 23'd day of July, 2014.
ATTEST:
PHILIP LEVINE,
MAYOR
RAFAEL E. GRANADO,
CITY CLERK
F:\T_Dr|ve\AGENDA\2014Uuly\ELECTIONS\Canvassing Board Resolution JULY REG.doc.docIAPPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
1(,+lk
1031
ESTIMATE
Piqqvback with CounWwide General Election November 4. 2014
Rafael E. Granado, City Clerk Estimate No: MB-PBGENERAL-2o14
City of Miami Beach Estimate Date: June 9' 2014
f 700 Convention Genter Drive, #200
Miami Beach, FL 33139
Registered Voters: 49,926 Early Voting Days: 14
Precincts: 36 EarlY Voting Sites: 20
Polling Places: 23
Permanent Absentee Ballots: 6,226
Personnel $
Sararies & Frtnge Benefits, Overtime, Poll Workers
Polling Places
Security, Polling Place Renlals
Supplies and Services
Absentee Ballots Set Up
Trucks and Vehicles '
Truck Rentals, GSA Vehicles
Printing and Advertising 24,963.00
Absentee, Early Voting & Precincl Ballots
Postage
Absentee Ballots Ser, arrd Eusiness Repry
Ballot Creation 2,410.00
tn-House & Outside Contractual Seruices, Translations - Based on one question
Administrative Overhea6 2,737.30
lndirect Costs, Logic & Accuncy, Post-Eiection Audits
*TOTAL S 30.110.30
* Prease note these costs are esfimafes and are subiect to change, This estimate
does include #te cost of ballot pinting; however, if your gu*tion(s)/race(s)
creates an add!@?l@!!9,1!.,p-Ell9 ttre cost will be adiusted accordingly.
For more information, you may contact:
Patricia Prochnicki
Deputy SOE Finance and Administration
Miami-Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305-499-8558 E-mail: bproch@miamidade.gov
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