C6B-Report- Finance And Citywide Projects Committee Meeting Of July 18 2014* fiNIAr\rtIBEACH
City of Miomi Beoch, ,l700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
To: Mayor Philip Levine and Members of th
FRoM: Jimmy L. Morales, City Manager
DATE: July 30, 2014
SUBJECT: REPORT OF THE SPECIAL FINANCE AND CITYWIDE PROJECTS
COMMITTEE MEETING ON JULY 18,2014
The agenda is as follows:
OLD BUSINESS
1. Discussion regarding Financial lmpact of the Proposed Roadway Closure
Applications for 87 Street and 87 Terrace Filed by 8701 Gollins
Development
ACTION
The Committee moved to continue the discussion of this item at the July 30,2014
Commission meeting with no recommendation.
NEW BUSINESS
2. Discussion regarding The Greater Miami Convention and Visitors Bureau
lnterlocal Agreement
ACTION
The Committee recommended moving this item to the August 13, 2014 Budget
meeting and then finalized at the September 10, 2014 Commission meeting with
no recommendation.
3. Discussion regarding Adoption of an Updated Strategic Plan for the
Gultural Affairs Program, to include utilization of Fillmore Community
Benefit Fund, Cultural Arts Council Endowment, and Gultural Affairs
Program Fund Balance Funds for Greater Gultural Benefits for Residents
and Visitors
Agenda nem Lk b
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ACTION
The Committee recommended that the GAC Endowment use be scaled back to
one event (Sleepless Night) and brought to the Budget Committee meeting on
August 15,2014.
The Committee recommended that Administration cap the Fund Balance at its
current level of $2,640,184 to include an increase for inflation. lf necessary, these
funds could adequately cover the expenses of the Cultural Affairs Program for two
years. Funds remaining at the end of each fiscal year will be added to the GAC's
grants budget for the following fiscal year.
The Commiftee recommended the addition of a new community Benefit Fund
Grant requirement that all future rent waiver recipients be required to offer free or
discounted tickets to Miami Beach residents. Also, to increase the number of
annual rental fee waivers trom 12 to 24. The additional grants (12 annually), will
be specifically for live theater in the Gity. The Community Benefit Fund Grant
when used at the Fillmore 'backstage" would require grantees to offer tickets at
$19, including all house and Ticketmaster surcharges.
4. Discussion regarding A Resolution Rescinding the prior action taken by
the Gity Commission on June 6, 2012, pursuant to Resolution No. 2012-
27917, which accepted the recommendation of the Gity Manager pertaining
to the ranking of firms, pursuant to request for Proposals (RFP) No. 27-
11112, for Disaster Recovery Services and which authorized the
Administration to enter into negotiations with the top ranked firms of Ceres
Environmental Services, lnc., Asbritt, lnc., Tag Grinding Services, !nc. Byrd
Brothers Environmental Services, lnc., D&J Enterprises, lnc. and Phillips
and Jordan, lnc. and to execute agreements upon the conclusion of
successful negotiations by the Administration with Ashbritt, lnc. as the
Primary Firm;And further rejecting all proposals received resulting from
RFP No. 27-11112
ACT!ON
The Gommittee recommended moving forward with the execution of contracts
with Ceres Environmental Services, lnc., Ashbritt, lnc., Tag Grinding Services,
lnc., D&J Enterprises, lnc. and Phillips and Jordan, Inc. to provide disaster
recovery services in the event of a declared emergency that is of the magnitude to
utilize said professional services.
5. Discussion regarding referral to the Finance and Gitywide Projects
Gommittee to discuss the Schedule of User Fees for Various Parks and
Recreation Programs and Services, Facility Admissions and Rentals
ACTION
The Gommittee recommended moving this item to the August 13, 2014 Budget
meeting with no recommendation.
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6. Discussion regarding the Purchase and Sale Agreement for 226-87th
Terrace to permit the Development of a Parking Garage to include at least
100 Public Parking Spaces
ACTION
The Committee moved to continue the discussion of this item at the July 30,2014
Commission meeting with no recommendation.
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