C7E-Approve Phase III Work Order For Normandy Shores Fountain ProjectCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The MayorAnd City The City Of MiamiBeach, Florida, Authorizing The City Manager
To Approve The Phase lll Work Order For The Normandy Shores Fountain Project Utilizing The Competitively Bid
National Joint Powers Alliance Contract For Construction Services With The Gordian
Maximize Miami Beach as a World Class Destination. Streamline the Delivery of Services through all
Supporting Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation :
the fall of 2012, the City has been without a methodology for expediting construction and infrastructure projects.
This is especially problematic for smaller projects and projects related to unplanned emergency work for which
releasing independent solicitations is not operationally feasible and causes unnecessary delays. To address this
problem, as authorized by Florida Statutes, the Finance and City-Wide Projects Committee (the "Committee") endorsed
a recommendation by the Administration to utilize the indefinite quantity contract (lQC) for construction services to
expedite the delivery of construction projects under $250,000 or for emergency projects as approved by the City
Manager. The Committee's endorsement of the IQC process for small and emergency projects was approved by the
City Commission on April 23,2014. The IQC process is similarto the JOC process previously used bythe City butwith
tighter controls, including a limit on design, additional competition on certain items and a small project threshold that
limits exposure.
The IQC process is used extensively by the local, state and federal govemmental agencies throughout the United
States to expedite the delivery of construction projects. The City, as a governmental agency member, is authorized to
utilize the IQC contract for construction services competitively awarded by the National Joint Powers Alliance (NJPA) to
the Gordian Group.
ln an effort to expedite the restoration of the Miami Beach Normandy lsle Fountain, located at7802 Rue Vendome,
which is a part of a North Beach revitalization initiative, the NJPA IQC contract was utilized to procure the necessary
construction services because this project was originally estimated below the $250,000 threshold. To further expedite
the project, it was divided into phases as follows:. Phase I - Demolition Phaser Phase ll - Materials Ordering Phaseo Phase lll - Final Construction Phase
However, during the process of demolishing parts of the existing structure (Work Order Phase l- Demolition Phase)to
make way for the renovations, it was revealed that much of the original infrastructure, specifically the plumbing and
electrical systems, were deteriorated beyond repair, and new electrical, plumbing, structural and tile work needed to be
replaced. The tile work alone, which has been ordered pursuant to Work Order ll (Materials Phase), is historic and had
to be custom made to match the existing.
Therefore, this project is now expected to exceed the $250,000 threshold limit approved by the City Commission for
projects through the NJPA IQC contract award. Accordingly, in orderto move forward with the completion of this project
and in efforts to meet the proposed completion date of October 1,2014, approval is required to exceed the $250,000
project threshold limit by $100,000, which includes $90,000 of additional work and $10,000 for project contingency, for
a project total not to exceed $350,000. The current project budget of $300,000 would be increased by $50,000 in the
Sixth Capital Budget Amendment (ltem R7B) for a new project budget total of $350,000.
CONCLUSION
The Administration recommends approving the Resolution authorizing the City Manager to approve Work Order lll
(Final Construction Phase) for the final phase of the Normandy Shores Fountain renovation project.
ADMINISTRATION RECOMMENDATION
The Administration recommends aoorovino the Resolution.
Advisorv Board Recommendation :
Financial lnformation :
Source of
Funds:,r.--1ffi
Amount Account
1 350,000.00 307-2850-000676 - 71"' Fountain Renovation
2OBI -/Total
Financial lmpact Summarv:
T:\AGENDA\201 4Uul$Procurement\Normandy Fountain NJPA -
AGEilIDA ITENil c7E# MIAAAIBTACH oxza 73o-//51
@ MIAMIBEACH
Cify of Miomi Beoch, I200 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members of Commission
FROM: Jimmy L. Morales, City Man
DATE: July 30, 2014
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE
THE PHASE ItI WORK ORDER FOR THE NORMANDY SHORES FOUNTAIN
PROJECT UTILIZING THE COMPETITIVELY BID NATIONAL JOINT POWERS
ALLTANCE (NJPA) COOPERATTVE CONTRACT FOR CONSTRUCTION SERVICES
WITH THE GORDIAN GROUP.
ADMINISTRATION RECOMMENDATION
The Administration recommends approving the Resolution.
KEY INTENDED OUTCOME
Maximize the Miami Beach brand as a world class destination. Streamline the delivery of
services through all departments.
FUNDING
307-2850-000676 - 7 1"1 Fountain Renovation - $350,000
BACKGROUND
ln an effort to expedite the restoration of the Miami Beach Normandy lsle Fountain, located at
7802 Rue Vendome, part of a North Beach revitalization initiative, the National Joint Powers
Alliance's (NJPA) lndefinite Quantity Contract was utilized in order to procure the necessary
construction services. The cost of this project was estimated at $250,000 and to further
expedite the project, it was divided into 3 phases:
o Phase I - Demolition Phaseo Phase ll - Materials Ordering Phase. Phase lll - Final Construction Phase
However, during the demolition process, parts of the existing structure (Work Order Phase I -
Demolition Phase) to make way for renovations, it was revealed that much of the original
infrastructure, specifically the plumbing and electrical systems, were deteriorated beyond repair,
and new electrical, plumbing, structural and tile work needed to be replaced. The tile work
alone, which has been ordered pursuant to Work Order Phase ll - Materials Phase) is historic
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Commission Memorandum -Normandy lsle Fountain NJPA
Page 2 of 2
and had to be custom made in order to match the existing tile. At the July 23,2014 Commission
meeting, the contract was authorized to exceed the $250,000 cap on the NJPA by $50,000.
Upon further review, this project is now expected to cost $350,000. Accordingly, in order to
move forward with the completion of this project and in efforts to meet the proposed completion
date of October 1,2014, additional approval is required to exceed the $250,000 cap by
$100,000, which includes $90,000 of additional work and $10,000 for project contingency, for a
project total not to exceed $350,000. The cost of the project will exceed the budget by $50,000
and will require accompaniment by a funding authorization.
CONCLUSION
The Administration recommends approving the
approve Work Order lll - Final Construction
renovation project.
JLM/MTiMIJJF/AD/TK
T:\AGENDAd,/ilfUuly\Public Works\Normandy Fountain. Memo.docx
Resolution authorizing the City Manager to
Phase of the Normandy Shores Fountain
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RESOLUTION TO BE SUBMITTED
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