R7B-Accept Recomm Neighborhood No 8- Sunset Islands 3 And 4 ROW ImprovementCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals, PursuantTo Request For
Proposals No. 2014-051-SR (The RFP), For Design/Build Services For Neighborhood No. 8: Sunset lslands
3 & 4 RiohlOf-Way lnfrastructure ents.
Ensure Reliable Stormwater Management By lmplementing Select Short And Long- Term Solutions lncluding
Sea-Level Rise.
Data (Surveys, Environmental Scan, etc: N/A
Item Summary/Recommendation :
On December 11,2013, the City Commission approved to issue the subject Request for Proposals (RFP).
On May 16,2014, the RFP was issued. A pre-proposal conference to provide information to the proposers
submitting a response was held on June 2,2014. RFP responses were due and received on July 16,2014.
The City received a total of three (3) proposals.
On June 17 ,2014, the City Manager via Letter to Commission (LTC) No.244-2014, appointed an Evaluation
Committee (the "Committee"). The Committee was provided an overview of the project, information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also provided
general information on the scope of services, references, and a copy of each proposal. Additionally, the
Committee engaged in a question and answer session after the presentation of each proposer.
The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria
established in the RFP. The results of the evaluation committee process were presented to the City Manager
for his recommendation to the City Commission.
After reviewing all the submissions and the results of the evaluation process, the City Manager recommends
that the Mayor and City Commission authorize the administration to enter into negotiations with the top
ranked proposer, Ric-Man lnternational, lnc.; and, should negotiations fail, authorize negotiations with the
second ranked proposer, David Manchini & Sons, lnc.; and, should negotiations failwith the second ranked
proposer, authorize negotiations with the third ranked proposer, Central Florida Equipment Rentals, lnc.
Further, should negotiations fail with the third ranked proposer, the City Manager recommends that the
administration be authorized to issue a new RFP.
RECOMMENDATION
the Resolution.
Advisorv Board Recommendation :
Financial lnformation :
Source of
Funds:
Amount Account
1 $636,364.00 302-2318-069357 - Pay-As-You-Go - Capital Fund
2 $2,296,126.26 429-2318-069357 - Stormwater LOC Reso. 2009-27076
3 $2,306,987.00 431 -231 8-069357 201 1 - Stormwater Bonds - Reso No. 201 1
27782
4 $2,195,211.00 420-2318-069357 W&S GBL Series 2010 CMB Reso 2009-
27243
5 50,279.25 425-2318-069357 Water and Sewer Fund
OBPI 6 $290,000.00 429-231 8-069357 Stormwater LOC Reso. 2009-27076
Total $7,774.967.51
Financial lmpact Summary:
-051-SR Sunset lslands
AGE,',DA rrena R78{s fiArAAArsHAcH axz* 7 -3bll123
4 MIAMIBEACH
City of Miomi Beoch, .l700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members of
FRoM: Jimmy L. Morales, City
DATE: July 30,2014
SUB]ECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEAGH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR PROPOSALS NO.2014-051-SR (THE RFP), FOR DESIGN/BUILD
SERVICES FOR NEIGHBORHOOD NO. 8: SUNSET ISLANDS 3 & 4 RIGHT-OF-
WAY INFRASTRUCTURE IMPROVEMENTS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Ensure Reliable Stormwater Management By lmplementing Select Short And Long- Term
Solutions lncluding Sea-Level Rise.
FUND!NG
Funding for this project will be as follows:
$ 636,364.00 302-2318-069357 Pay-As-You-Go - Capital Fund
$2,296,126.26 429-2318-069357 Stormwater LOC Reso. 2009-27076
$2,306,987.00 431-2318-069357 2011 Stormwater Bonds - Reso No. 2011-27782
$2,195,211.00 420-2318-069357 W&S GBL Series 2010 CMB Reso 2009-27243
$ 50,279.25 425-2318-069357 Water and Sewer Fund
$ 290.000.00 429-2318-069357 Stormwater LOC Reso 2009-27076
$7,774,967.51
BACKGROUND
On May 16, 2001, the City of Miami Beach (City) adopted Resolution No. 2001-24387,
approving and authorizing the execution of an agreement with CH2M HILL, lnc. (CH2M HILL)
for professional services for the Right-of-Way (ROW) lnfrastructure lmprovements Program for
Neighborhood No. 8 - Bayshore and Sunset lslands project pursuant to Request for
Qualifications (RFO) No. 134-99/00. The agreement included planning, design, and
construction administration services for the collective Bayshore Neighborhoods which was
originally one (1) project and was subsequently separaied into five (5) individual projects via
amendments to the original agreement. These five projects included Central Bayshore
Neighborhood (Package 8A), Lower North Bay Road Neighborhood (Package 8B), Lake
Pancoast Neighborhood (Package 8C), and the Sunset lslands (Packages 8D and 8E).
On April 9, 2003, the City Commission approved the Basis of Design Report (BODR),
completed and submitted by CH2M HILL for the Neighborhood No. 8 Bayshore / Sunset
lslands Project. This BODR was the culmination of a comprehensive planning effort that
included input from and reviews by residents, various City Departments, and the Design
124
Commission Memorandum - RFQ # 2014-206-5R Design/Build Services for the London House
Rehabilitation & Restoration Project
July 23,2014
Page 2
Review Board (DRB).
RFP PROCESS
On December 11 , 2013, the City Commission approved to issue the Request for Proposals
(RFP) No.2014-206-SR. On May 16,2014, the RFP was issued. A pre-proposal conference
to provide information to the proposers submitting a response was held on June 2,2014. RFP
responses were due and received on July 16,2014.
The City received proposals from the following firms:
Central Florida Equipment Rentals, lnc.
David Mancini & Sons, lnc.
Ric-Man lnternational, lnc.
On June 17,2014, the City Manager via Letter to Commission (LTC) No.244-2014, appointed
an Evaluation Committee (the "Committee") consisting of the following individuals:
. Mina Samadi, Senior Capital Projects Coordinator, Capital lmprovement
Projects Department, City of Miami Beach. Jose Velez, Capital Projects Coordinator, Capital lmprovement Projects, City of
Miami Beach. Bruce Mowry, City Engineer, Public Works Department, City of Miami Beacho Peter Luria, Resident, City of Miami Beach. Michael Alvarez, lnfrastructure Division Director, Public Works Department, City
of Miami Beach
The following individual was appointed as alternates:
. Carla Dixon, Capital Projects Coordinator, Capital lmprovement Projects
Department, City of Miami Beach. Douglas Seaman, Assistant City Engineer, Public Works Department, City of
Miami Beach
The Committee convened on July 22, 20141o consider proposals received and interview the
proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFP.
The evaluation process resulted in the ranking of proposers as indicated in the next page.
125
Yz
E,
J
ztr
N o
G
oF
E
g
(J
lr)
F(o
Or-
r+t-F.
FJ@
oqo
o-oo6l
e
to
oq
@
c.)
O)-
roo,
o)_
@
oooo.oLo
oE
(E
o
(,c
oc
c(!
o
E
U)
o
C;c
u;
oa€.E
c(o
E
(oo
c
ld(o
cot
cIco'=(,u
(oro
o
l'L
(E
0)O
Yz
&
(f)6t
UIFI<tfl|,
613
3lp
=l9t
o N o)
oc
=c
Gg.
N N
EEo;o oo oo)
:
(!u
N (o
o
J
o
o(L
No)F
O)
lr)N
oc
=c
mtr
(f)N
a;
o)
f
m
o)
oo lr)o,
cc
=C
t
N CO
N
0)
0)
q)a
-
ro o F-o
oc
=cot
EE
26 a
o
O)
oo,o
O)
IEo-
u
tU
LO9cl"r--
IYGccooo(
oC
!;co
U)
od
.E
co
P. (/)
e=o3
oc
j
(6
o
(Ec
I
;
o
E
zoF
:)
u.t(\
IIJo
o-
zIF
lJ
IIJ
IIJo
o-
126
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing all the submissions and the results of the evaluation process, the City Manager
recommends that the Mayor and City Commission authorize the administration to enter into
negotiations with the top ranked proposer, Ric-Man lnternational, lnc. Should negotiations fail,
the City Manager recommends that the administration be authorized to enter into negotiations
with the second ranked proposer, David Manchini & Sons, lnc. Should negotiations fail with
the second ranked proposer, the City Manager recommends that the administration be
authorized to enter into negotiations with the third ranked proposer, Central Florida Equipment
Rentals, lnc. Should negotiations fail with the third ranked proposer, the City Manager
recommends that the administration be authorized to issue a new RFP.
GONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida: accept the recommendation of the City Manager pertaining to the ranking of
proposals, pursuant to Request for Proposal (RFP) No. 2014-051-SR for Design/Build
Services for Neighborhood No. 8: Sunset lslands 3 & 4 Right-of-Way lnfrastructure
Improvements; and, authorize the administration to enter into negotiations with the top ranked
proposer, Ric-Man lnternational, lnc.; and further authorize the City Manager to execute an
Agreement upon conclusion of successful negotiations by the Administration.
JLM/MTIDMIAD/YG
T:\AGENDA\2014\July\July 30\ RFP-2014-051-SR Sunset lslands 3 & 4 - Memo.doc
127
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEAGH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR PROPOSALS NO. 2014.051.SR, FOR
DESIGN/BUILD SERVICES FOR NEIGHBORHOOD NO. 8: SUNSET ISLANDS
3 & 4 RIGHT-OF-WAY TNFRASTRUCTURE IMPROVEMENTS (THE RFP);
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE TOP RANKED PROPOSER, RIC-MAN INTERNATIONAL, INC;
AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH THE TOP.RANKED PROPOSER,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE SECOND RANKED PROPOSER, DAVID MANCINI & SONS, ING.;
AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL IN
NEGOTIATING AN AGREEMENT WITH THE SECOND.RANKED PROPOSER,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE THIRD RANKED PROPOSER, CENTRAL FLORIDA EQUIPMENT
RENTALS, INC; AND SHOULD THE ADMINISTRATION NOT BE
SUCGESSFUL IN NEGOTIATING AN AGREEMENT WITH THE THIRD.
RANKED PROPOSER, AUTHORIZING THE ADMINISTRATION TO ISSUE A
NEW RFP; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUGCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Proposals No. 2014-206-SR (the RFP) was issued on May 16,
2014, with an opening date of July 16, 2014; and
WHEREAS, a mandatory pre-proposal meeting was held on Tuesday June 3, 2014; and
WHEREAS, the City received a total of three (3) proposals; and
WHEREAS, on June 17, 2014, the City Manager via Letter to Commission (LTC) No.
244-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
. Mina Samadi, Senior Capital Projects Coordinator, Capital lmprovement Projects
Department, City of Miami Beach. Jose Velez, Capital Projects Coordinator, Capital lmprovement Projects, City of
Miami Beach. Bruce Mowry, City Engineer, Public Works Department, City of Miami Beach. Peter Luria, Resident, City of Miami Beach. Michael Alvarez, lnfrastructure Division Director, Public Works Department, City
of Miami Beach
The following individuals were appointed as alternates:
Carla Dixon, Capital Projects Coordinator, Capital lmprovement Projects
Department, City of Miami Beach
Douglas Seaman, Assistant City Engineer, Public Works Department, City of
128
Miami Beach
WHEREAS, the Committee convened on July 21, 2014 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking was as follows: Ric-Man lnternational, lnc., top
ranked; David Mancini & Sons, lnc., second highest ranked; and Central Florida Equipment
Rentals, lnc., third ranked; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's and
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with the top-ranked firm, Ric-Man
lnternational, lnc; and should negotiations fail with the top-ranked firm, the City Manager
recommends that the Administration be authorized to enter into negotiations with the second
ranked proposer, David Mancini & Sons, lnc; and should negotiations fail with the second
ranked proposer, the City Manager recommends that the Administration be authorized to enter
into negotiations with the third ranked proposer, Central Florida Equipment Rentals, lnc; and
should negotiations fail with the third ranked proposer, the City Manager recommends that the
Administration be authorized to issue a new RFP.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Proposals No. 2014-051-SR (the RFP), for Design/Build
Services for Neighborhood No. 8: Sunset lslands 3 & 4 Right-Of-Way lnfrastructure
lmprovements; authorizing the Administration to enter into negotiations with the top ranked
proposer, Ric-Man lnternational, lnc; and should the Administration not be successful in
negotiating an agreement with the top-ranked proposer, authorizing the Administration to enter
into negotiations with the second ranked proposer, David Mancini & Sons, lnc.; and should the
Administration not be successful in negotiating an agreement with the second-ranked proposer,
authorizing the Administration to enter into negotiations with the third ranked proposer, Central
Florida Equipment Rentals, lnc; and should the Administration not be successful in negotiating
an agreement with the third-ranked proposer, authorizing the Administration to issue a new
RFP; and further authorize the Mayor and City Clerk to execute an agreement upon conclusion
of successful negotiations by the Administration.
PASSED AND ADOPTED this day of 2014.
129
ATTEST:
Rafael E. Granado, City Clerk Philip Levine, Mayor
T:\AGENDA\2014\July\July30\RFQ-2014-051-SRSunsetlslands3&4-Resolution.doc
APPROVED AS TO
FORM & LANGUAGE
z/w{v
-l
W'RAWW( Dote
130