C2B-Award Contract Citywide Painting -Interior And Exterior- And Waterproofing SCOMMISSION ITEM SUMMARY
Gondensed Title:
REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO tNVtTATtON TO BID (lTB)
2014-191-SW FOR CTTYWTDE PATNTTNG (TNTERTOR AND EXTERTOR) AND WATERPROOFTNG
SERVICES.
lntended Outcome
Item Summa
The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to
provide Citywide painting (interior and exterior) and waterproofing services for building facilities located
within the City of Miami Beach (the "City") for the Property Maintenance Division in accordance with the
prescribed specifications and requirements. ITB No.2014-191-SW, was issued on June 26,2014,wilh
a bid opening date of July 30,2014.
The ITB resulted in the receipt of three (3) responses from Hartzell Painting Contractors, lnclan Painting
and Waterproofing, Corp., and P&P Contracting, lnc.
After considering the review and recommendation of City staff, the City Manager exercised his due
diligence and is recommending to the Mayor and the City Commission to award a contract to all
responsible, responsive bidde(s) including Hartzell Painting Contractors, lnclan Painting and
Waterproofing, Corp., and P&P Contracting, lnc. as pre-qualified vendors for future work per the terms
and conditions of ITB No. 2014-191-SW. Depending on the scope and services required for individual
projects, the City will select the most cost-effective vendor on a per project basis.
RECOMMENDATION
Based on the aforementioned, the Administration recommends that the Mayor and City Commission
award a contract to Hartzell Painting Contractors, lnclan Painting and Waterproofing, Corp., and P&P
Contractinq. lnc. as ore-oualified vendors for future work on an as needed basis.
Source of Amount Account
Funds:1 $50,000 Property Management Contracted Services Repairs &
M ai nten a n c e. 520- 1 7 20-000342
(fr
@
$15,000 Property Management RDA Contracted Services Repairs
& Maintenance 1 68-9964-000342
$100,000 125-6224-000676 Police Station CRR
$62,000 125-6994-000676 Fire Station No.3 CRR
$39,000 125-6194-000676 555 Buildinq CRR
$415,000 FY15 Capital Budqet (Continqent uoon budqet aooroval)
Total $681,000
Financial Impact Summary: * The annual cost associated with the Citywide Painting (lnterior and
Exterior) and Waterproofing Services is subject to funds availability approved through the City's
budgeting process. Account information and availability of funds shall be verified and approved foreach
request prior to procuring the services. Should additional funding be required due to increased need of
services. it will be subiect to the review and approval of the Budqet Office.
Ensure Well-Maintained Facilities.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
N/A
Financial lnformation :
Glerk's Office
Alex Denis, Director Ext # 6641
Siqn-Offs:
Department Director AssilGntl0 itv M a ndaer\Gity Manaserry/AD_ ETC Z[ _Mr (Lfi3/ KGB (t\kt)JLM A\
T:\AGENDA\201 4\September\Procurement\lTB 201 4-1gf-SW Citywide P and Exterio0 and Waterproofing4\September\Procurement\lTB
SUMMARY.doc
AGENDA fiEM;:_C28E MIAMIBEACH Dl;;E ?-/o'(f32
MIAMIBEACH
City of Miomi Beoch, ,l700 Convention Cenier Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT
(rTB) 2014-191-SW CITYWTDE PATNTTNG (TNTERIOR AND EXTERIOR) AND
WATERPROOFING SERVICES.
ADMINISTRATION RECOMM EN DATION
Approve the award of the contract.
KEY INTENDED OUTCOME
Ensure Well-Maintained Facilities.
FUNDING
The annual cost associated with Citywide Painting (lnterior and Exterior) and Waterproofing
Services is subject to funds availability approved through the annual budgeting process. Account
information and availability of funds shall be verified and approved for each request prior to
procuring the services. The funding and accounts noted below are the FY 2015 budget amounts
approved by City Commission.
Should additional funding be required due to increased need of services, it will be subject to the
review and approval of the Office of Budget and Performance lmprovement (OBPI).
BACKGROUND IN FORMATION
The purpose of this ITB is to establish a contract, by means of sealed bids, with a qualified firm(s) to
provide Citywide painting (interior and exterior) and waterproofing services for building facilities
located within the City of Miami Beach (the "City") for the Property Maintenance Division in
accordance with the prescribed specifications and requirements. The City desires to set a standard
for quality materials and a cost associated with the aforementioned services City Wide. lt is the
intent of the City to have proper materials installed for the proper application with the proper
preparation. The contract(s) entered into with the successful bidder(s) shall remain in effect for
three (3)years.
Jimmy L. Morales, City Manager
September 10,2014
Amount Account
1 $50,000 Property Management Contracted Services Repairs & Maintenance.520-1720-000342
2 $15,000 Property Management RDA Contracted Services Repairs & Maintenance 168-9964-000342
3.$616,000 FY 14 and FY 15 budget (Contingent upon budget approval)
Total $681,000
33
Commission Memorandum
ITB 2014-191 Citywide Painting (lnterior and Exterio) and Wateryroofing Seruices
September 10, 2014
P tt r; r: l2 .
ITB PROCESS
ITB No. 2014-191-SW, was issued on June 26,2014, with a bid opening date of July 30, 2014.
Three (3) addenda were issued. The Procurement Department issued bid notices to thirty-two (32)
firms utilizing the Public Group and the Florida Purchasing Group website. Twelve (12) prospective
bidders accessed the advertised solicitation. ln addition, the Procurement Department sent the ITB
document to additional firms not registered with the Public Group via email.
The ITB resulted in the receipt of three (3) responses from Hartzell Painting Contractors, lnclan
Painting and Waterproofing, Corp., and P&P Contracting, lnc.
Award will be made to the responsive and responsible bidder(s) meeting allterms, conditions, and
specifications of the lTB. The City will endeavor to award projects pursuant to the specific unit
prices awarded pursuant to the lTB. However, notwithstanding the foregoing, the City Manager may,
in his sole discretion, also recommend one or more responsive, responsible bidders for award for
the purpose of creating a pool of qualified contractors.
Veterans and local preferences were considered during the tabulation of the bids received. Neither
veterans nor local preference was applicable to any of the bidders.
ln evaluating the bids received it has been determined that allthree (3) bidders submitted bids that
meet all terms, conditions, and specifications of the ITB and therefore are considered as "pre-
qualified" to quote for future work as the need may arise.
ln its due diligence, the Procurement Department verified the following:
r Minimum Requirements
The ITB stated that bids will only be considered from firms that are regularly
engaged in the business of providing goods and services for a minimum of three (3)
years and provide three (3) distinct references with contact names and phone
numbers for verification.
Hartzell Painting Contractors provided verifiable references from the City of Boca
Raton, Delray Beach, and the City of Miramar, Florida.
lnclan Painting and Waterproofing, Corp provided verifiable references from Miami
Dade County Parks, Miami Dade County Public Schools, and MG Construction.
P&P Contracting, lnc. provided verifiable references from Florida's Turnpike
Enterprise, Florida Department of Transportation, and Miami Dade County Parks &
Recreation.
o Past Performance
Hartzell Painting Contractors was started in 1948 in Hollywood, Florida. By the early
1950's business expanded to include the manufacturing of roof paint. Since then, the
company has expanded operations to include; house painting, commercial painting,
weatherproofing and all forms of specialty coatings.
lnclan Painting and Waterproofing Corp. was founded in 1981 under the name of lnclan.
Since then they have specialized in Painting, Waterproofing, Concrete Restoration,
34
Commission Memorandum
ITB 2014-191 Citywide Painting (lnteior and Exteior) and Waterproofing Seruices
September 10, 2014
i:::'iiir:* 13
Stucco and General Repairs. ln 1995 the company became established in South Florida
under the name of lnclan Painting & Waterproofing Corp.
P&P Contracting, lnc. started in 2007 and has provided numerous painting and
waterproofing services for the F.D.O.T. in various districts. ln addition, P&P has provided
services for the Florida Turnpike Enterprise. They specialize in painting and waterproofing
with extensive experience with governmental entities.
Pricing tabulation is attached.
After review of responses received, it is recommended that an award be made to all three (3)
responsive and responsible bidde(s) meeting all terms, conditions, and specifications of the ITB for
the purpose of creating a pool of qualified contractors from which the City may seek quotes for
specific projects.
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff, the City Manager exercised his due
diligence and is recommending to the Mayor and the City Commission to award a contract to all
responsible, responsive bidder(s) including Hartzell Painting Contractors, lnclan Painting and
Waterproofing, Corp., and P&P Contracting, lnc. as pre-qualified vendors for future work per the
terms and conditions of ITB No. 2014-191-SW.
CONCLUSION
Based on the aforementioned, the Administration recommends that the Mayor and City Commission
award a contract to all responsible, responsive bidde(s) including Hartzell Painting Contractors,
lnclan Painting and Waterproofing, Corp., and P&P Contracting, lnc. as pre-qualified vendors for
future work on an as needed basis.
JLM/KGB/WAD
T:\AGENDA\2014\September\Procurement\lTB 2014-191-SW Citywide Painting (lnterior and Exterior) and Waterproofing Services -
MEMO.doc
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