C6D-Report- Finance And Citywide Projects Committee Meeting On August 13 2014# IIA$AfiAIBEACH
Mayor Philip Levine and Members of the CityTO: Mayor Philip Levine and Member
FRoM: Jimmy L. Morales, City Manager
DATE: September 10,2014
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33,I39, www.miomibeochfl.gov
MEMORANDUM
SUBJECT: REPORT OF THE FINANCE AND TCITYWIDE PROJECTS COMMITTEE
MEETING ON AUGUST 13,2014
The agenda is as follows:
OLD BUSINESS
1. Discussion regarding The Greater Miami Convention and Visitors Bureau
lnterlocal Agreement
ACTION
The Committee recommended moving forward on a month to month extension
under the current contracted terms not to exceed one (1) year. The intent is for
staff to re-negotiate an incentive base plan that establishes a base fee and an
incentive fee to be paid based on the overall achievement of annual performance
goals. Budget is to also add a line item for an owner's representative that is not to
exceed $161,000 at the City Manager's discretion. Staff is to bring back the item
to Committee once negotiations are completed.
2. Discuss: The Purchase Of Flood lnsurance, All-Risk Property lnsurance,
lncluding Windstorm, Boiler & Machinery lnsurance For City Buildings And
Contents (lncluding New Construction); And Fine Arts lnsurance (Bass
Museum), As Proposed By Arthur J. Gallagher Risk Management Services,
lnc., The Gity's Broker Of Record
ACTION
The Committee recommended that Staff maintain the $330,000 enhancement for
increased windstorm coverage, but amend the description to offset the existing
deficit instead of covering additional windstorm insurance premium. The funds
could potentially be used during Fiscal Year 2015 to purchase additional
insurance prior to next year's hurricane season, depending on feedback from the
State.
C/mmission -w
Agenda ltem 10 O
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3. Discussion regarding the Use of the Byron Carlyle Theater
ACTION
The Committee did not recommend moving fonlrrard at this time.
NEW BUSINESS
4. Employee Wellness Program
ACTION
The Committee recommended allocating $53,000 to a wellness program for staff to
work with Gallagher on issuing a RFP. This would be a component of the benefits
of employment with the Gity of Miami Beach anticipating eventual savings to the
health plan and the benefits of a healthier work force outweighing the cost.
s. Status Update on FY 2014115 General Fund Operating Budget Potential
Efficiencies, Reductions, Enhancements, Revenue Enhancements
ACTION
The Committee recommended that staff review the expenditures of the World Out
Games as a caveat to differing the repayment of the $50,000 in matched funds
previously provided to fiscal year 201512016.
Delete funding for Cultural Communication in the Workplace
workshop
Park Ranger Program: Fully Loaded Cost of an entry level police
Parks & Recreation officer vs. proposed park ranser
Senior Enhancement Transportation Service (SETS): Revise to
Parks & Recreation 530,000 from 535,000
Assistant Director Position: Replace with the Streets and
Lighting Superintendent position from the Non-Recommended
Public Works list.
91"1 Records Custodian: ldentify any anticipated revenue that
Emergency Management will offset the $70,000 price tag.
lncreased Windstorm Coverage: Maintain the $330,000
allocation but amend the description to read offset existing
deficit instead of covering insurance premium; decision whether
to purchase insurance can be made prior to next year's
Risk Management hurricane season
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Cleanliness: More detail supporting the request of 5600,000
including what is current fund
Loading Zones: More detail supporting the request for
Parking S3SS,0OOO; is the amount correct?
Delete Additional Windstorm Coverage; not necessary if Risk-
Parking Windstorm lnsurance enhancement not approved
Additional detail related to the composition of the
Transportation Transportation Dept.
Buildi Establish an unsafe structure panel 550,000
lncrease audit coverage by adding lnternal Auditor PositionoBPt s60,000
A program for at-risk teens delivering produce to shut-ins in
unction with community services S10
Miscellaneous lB Program at Nautilus Middle School 590,000
Quantify millage rate decrease of $485,000; identify reductions
totaling S485,000 or consider supplementing 5485,000 from
Resort TaxMillaee Rate Decrease
ldentify recommended enhancements that may be eligible for
Additional Savings Resort Tax Fundi
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