C7D-Accept Recommendation Master Plan Of The Lincoln Road DistrictCOMMISSION ITEM SUMMARY
Condensed Title:
neSoIuTIoN oF THE MAYoR AND cITY coMMISSIoN oF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING
THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR QUAL|FICATTONS NO. 2014-050-SR (THE RFQ), FOR A MASTER PLAN OF THE
LINCOLN ROAD DISTRICT.
Advisorv Board Recommendation :
Maximize The Miami Beach Brand As A World Class Destination
Supporting Data (Environmental Scan, etc: N/A
@CommissionapprovedtoissuetheRequestforQualifications(RFQ)No.2014-050-SR'on
May 2,2014, the RFQ was issued. A voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on May 22,2014. RFQ responses were due and received on June 19,2014. The City
received a total of six (6) proposals.
The Evaluation Committee appointed by the City Manager reviewed proposals, and interviewed responsive proposers in
order to establish a ranking of responsive proposers to be considered by the City Manager. The results of the
evaluation committee process were presented to the City Managerfor his recommendation to the City Commission. The
evaluation process resulted in a tie between B.l.G. Architecture D.P.C. and James Corner Field Operations.
ln light of the numerical tie in the rankings by the Evaluation Committee, the City Manager engaged in more intense due
diligence, including reviewing all the written proposals and listening to the recordings of the oral presentations to the
Evaluation Committee. Fortunately, the scoring made it clear that the two evenly ranked teams stood out above the
rest of the field, and therefore the City Manager was able to focus his review on the two teams. Furthermore, the tie
reflected that both teams are truly outstanding and the City Manager believes either team would be capable of
delivering an excellent work product.
Based on the City Manager's review, he is recommending the team led by James Corner Field Operations. First, the
City Manager was impressed by the team's collective significant experience with projects in South Florida. That
experience and understanding of the local market and community will hopefully lead to a master plan that reflects the
character and history of Miami Beach and South Florida. Secondly, the James Corner team appears to have more
experience with urban streetscape and retail projects, particularly redesigning existing historic commercial corridors.
Lincoln Road is, after all, an outdoor urban retail and restaurant street experience, not a park or a mall. Finally, the City
Manager was glad to see that the team was structured to include specialists in Transportation, Parking and Accessibility
planning. The long term viability of Lincoln Road, and perhaps all of Miami Beach, is heavily impacted by mobility and
accessibility issues. No master plan would be complete that does not address these issues. Again, the City Manager
reiterates that there is no wrong decision here. The City has the luxury of having two excellent teams that ended in a
tie. However, we can only select one team. Based on the City Manager's analysis set forth above, he hereby
recommends selection of the James Corner Field Operations team.
Therefore, the Administration recommends that the Mayor and City Commission hereby accept the recommendation of
the City Manager pertaining to the ranking of proposals, pursuant to Request for Qualifications No. 2014-050-SR (the
RFQ), for a Master Plan of the Lincoln Road District; authorizing the Administration to enter into negotiations with
James Corner Field Operations, LLC; and should the Administration not be successful in negotiating an agreementwith
James Corner Field Operations, LLC, authorizing the Administration to enter into negotiations with B.l.G. Architecture,
DPS; and should the Administration not be successful in negotiating an agreement with B.l.G. Architecture, DPS,
authorizing the Administration to issue a new RFQ; and further authorize the Mayor and City Clerk to execute an
agreement upon conclusion of successful negotiations by the Administration.
RECOMMENDATION
the Resolution.
Financial lnformation:
Financial lmpact Summary: Account information and availability of funds shall be verified and approved for each
request prior to procuring the services. The funding and accounts noted above are anticipated FY 2015 budget
amounts. Should additional funding be required due to increased need of services, it will be subject to the review and
City Center RDA Capital- Fund 365
ster Plan Lincoln Road -
BA?E155
MIAMIBEACH
City of Miomi Beoch, lZ00 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and Members of
FRoM: Jimmy L. Morales, City Manager
he City Co
DATE: September 10,2014 t
-*l
lr
SUBJECT: A RESOLUTION OF THE MAYOR \qNO CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR QUALIFIGATIONS NO. 2014-050-SR (THE RFQ), FOR A MASTER
PLAN OF THE LINCOLN ROAD DISTRICT.
ADM! NISTRATION RECOMM ENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
FUNDING
Funding for this project will be as follows:
City Center RDA Capital- Fund 365
$: 500,000 (Budgeted)
BACKGROUND
The City is engaging in a process to develop a master plan for the Lincoln Road pedestrian
retail destination which is wholly owned by the City. The objective of this Request for
Qualifications is to enter into a contract with a responsive and responsible contractor to
undertake a master planning process for Lincoln Road improvements, including a historical
overlay assessment, and a conceptual master plan, to address the overall condition of many of
Lincoln Road's structures, surfaces and systems which are in poor condition and in general
need of a refresh or replacement. Although $20 million is programmed over two years in the
City's adopted Capital lmprovement Program (FY 2014115 and FY 2015/16) for upgrading the
Lincoln Road venue, there is no master plan in place to provide an overall comprehensive plan
or specifications for the use of the funds.
RFQ PROCESS
On April 23, 2014, the City Commission approved to issue the Request for Qualifications
(RFO) No. 2014-050-SR. On May 2, 2014, the RFQ was issued. A voluntary pre-proposal
conference to provide information to the proposers submitting a response was held on May 22,
2014. RFQ responses were due and received on June 19,2014. The City received a total of
six (6) proposals.
The City received proposals from the following firms:
B.l.G. Architecture D.P.C.OMA*AMO Architecture P.C.
James Corner Field Operations RMA, LLC
MELK Urban Design, LLC Sol-Arch
156
Commission Memorandum - Request for Qualifications No. 2014-050-SR (The RFQ), for a Master Plan
of the Lincoln Road District.
September 10,2014
Page2
On July 21,2014, the City Managervia Letterto Commission (LTC) No.250-2014, appointed
an Evaluation Committee (the "Committee"), consisting of the following individuals:
o Lyle Stern, President, Koniver Stern Group. Stephen H. Bittel, Chairman, Terranova Corporation. Mitch Kaplan, Owner, Books and Books. Ricky Arriola, Chief Executive Officer, lnktel. Carmen Sanchez, Deputy Director, Planning Department, City of Miami Beach
The following individuals were appointed as alternates:
. Steve Adkins, President & CEO, Miami-Dade Gay & Lesbian Chamber of
Commerce. Betsy Wheaton, Assistant Building Director/Environment & Sustainability; and
On August 5,2014, the City Manager via Letter to Commission (LTC) No. 268-2014, revised
the Evaluation Committee (the "Committee"), as follows:
. Lyle Stern and Steve Adkins were removed due to scheduling conflicts
. Stephen H. Bittel was removed due to a conflict of interest with a firm that was
part of a proposer's team. Steve Gombinski, President, General Partner of Gombinski Properties Limited
Partnership was added. Trudy Cejas, Resident and Property Owner, was added
The Committee convened on August 6,2A14 to consider proposals received and interview the
proposers. The Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee also
provided general information on the scope of services, references, and a copy of each
proposal. Additionally, the Committee engaged in a question and answer session after the
presentation of each proposer. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process
resulted in the ranking of proposers as indicated in Appendix A.
MANAGER'S DUE DILIGENCE & RECOMMENDATION
ln light of the numerical tie in the rankings by the Evaluation Committee, the City Manager
engaged in more intense due diligence, including reviewing all the written proposals and
listening to the recordings of the oral presentations to the Evaluation Committee. Fortunately,
the scoring made it clear that the two evenly ranked teams stood out above the rest of the
field, and therefore the City Manager was able to focus his review on the two teams.
Furthermore, the tie reflected that both teams are truly outstanding and the City Manager
believes either team would be capable of delivering an excellent work product.
Based on the City Manager's review, he is recommending the team led by James Corner Field
Operations. First, the City Manager was impressed by the team's collective significant
experience with projects in South Florida. That experience and understanding of the local
market and community will hopefully lead to a master plan that reflects the character and
history of Miami Beach and South Florida. Secondly, the James Corner team appears to have
more experience with urban streetscape and retail projects, particularly redesigning existing
historic commercial corridors. Lincoln Road is, after all, an outdoor urban retail and restaurant
street experience, not a park or a mall. Finally, the City Manager was glad to see that the
157
Commission Memorandum - Request for Qualifications No. 2014-050-SR (The RFQ), for a Master Plan
of the Lincoln Road District.
September 10,2014
Page 3
team was structured to include specialists in Transportation, Parking and Accessibility
planning. The long term viability of Lincoln Road, and perhaps all of Miami Beach, is heavily
impacted by mobility and accessibility issues. No master plan would be complete that does
not address these issues.
Again, the City Manager reiterates that there is no wrong decision here. The City has the
luxury of having two excellent teams that ended in a tie. However, we can only select one
team. Based on the City Manager's analysis set forth above, he hereby recommends
selection of the James Corner Field Operations team.
CONCLUSION
Therefore, the Administration recommends that the Mayor and City Commission hereby
accept the recommendation of the City Manager pertaining to the ranking of proposals,
pursuant to Request for Qualifications No. 2014-050-SR (the RFQ), for a Master Plan of the
Lincoln Road District; authorizing the Administration to enter into negotiations with James
Corner Field Operations, LLC; and should the Administration not be successful in negotiating
an agreement with James Corner Field Operations, LLC, authorizing the Administration to
enter into negotiations with B.l.G. Architecture, DPS; and should the Administration not be
successful in negotiating an agreement with B.l.G. Architecture, DPS, authorizing the
Administration to issue a new RFQ; and further authorize the Mayor and City Clerk to execute
an agreement upon conclusion of successful negotiations by the Administration.
JLM/MT/DM/AD/YG
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE C!ry OF
MIAMI BEACH, FLORIDA, AGCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR QUALTFTCATTONS NO. 2014-0s0-SR (THE
RFQ), FOR A MASTER PLAN OF THE LTNCOLN ROAD DISTRICT;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH JAMES CORNER FIELD OPERATIONS, L.L.C.; AND SHOULD THE
ADMINISTRATION NOT BE SUGCESSFUL IN NEGOTIATING AN
AGREEMENT WITH JAMES CORNER FIELD OPERATIONS, L.L.C.,
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH B.l.G. ARCHITECTURE, D.P.C.; AND SHOULD THE ADMINISTRATION
NOT BE SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH B.I.G.
ARCHITECTURE, D.P.C., AUTHORIZINGTHE ADMINISTRATION TO ISSUE A
NEW RFQ; AND FURTHER AUTHORIZING THE MAYOR AND CITY GLERK
TO EXEGUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL
NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2014-050-SR (the RFa) was issued on May
2,2014, with an opening date of June 19,2014; and
WHEREAS, a voluntary pre-proposal meeting was held on May 22,2014; and
WHEREAS, the City received a total of six (6) proposals; and
WHEREAS, on July 21, 2014, the City Manager via Letter to Commission (LTC) No.
250-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
o Lyle Stern, President, Koniver Stern Group. Stephen H. Bittel, Chairman, Terranova Corporationo Mitch Kaplan, Owner, Books and Bookso Ricky Arriola, Chief Executive Officer, lnktel. Carmen Sanchez, Deputy Director, Planning Department, City of Miami Beach
The following individuals were appointed as alternates:
. Steve Adkins, President & CEO, Miami-Dade Gay & Lesbian Chamber of
Commerceo Betsy Wheaton, Assistant Building Director/Environment & Sustainability; and
WHEREAS, on August 5, 2014, the City Manager via Letter to Commission (LTC) No.
268-2014, revised the Evaluation Committee (the "Committee"), as follows:
. Lyle Stern and Steve Adkins were removed due to scheduling conflicts. Stephen H. Bittel was removed due to a conflict of interest with a firm that was
part of a proposer's team. Steve Gombinski, President, General Partner of Gombinski Properties Limited
Partnership was added. Trudy Cejas, Resident and Property Owner, was added; and
160
WHEREAS, the Committee convened on August 6, 2014 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: B.l.G. Architecture D.P.C. and
James Corner Field Operations, L.L.C. both tied as the top-ranked firms, MELK Urban Design,
LLC, second highest ranked; OMA"AMO Architecture P.C., third highest ranked; RMA, LLC,
fourth highest ranked; and Sol-Arch, fifth highest ranked; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with James Corner Field Operations,
L.L.C.; and should negotiations fail with James Corner Field Operations, L.L.C., the City
Manager recommends that the Administration be authorized to enter into negotiations with
B.l.G. Architecture D.P.C.; and should negotiations fail with B.l.G. Architecture D.P.C., the City
Manager recommends that the Administration be authorized to issue a new RFQ.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2014-050-SR (the RFQ), for a Master
Plan of the Lincoln Road District; authorizing the Administration to enter into negotiations with
James Corner Field Operations, LLC; and should the Administration not be successful in
negotiating an agreement with James Corner Field Operations, LLC, authorizing the
Administration to enter into negotiations with B.l.G. Architecture, D.P.C; and should the
Administration not be successful in negotiating an agreement with B.l.G. Architecture, D.P.C.,
authorizing the Administration to issue a new RFQ; and further authorize the Mayor and City
Clerk to execute an agreement upon conclusion of successful negotiations by the
Administration.
PASSED AND ADOPTED this
ATTEST:
2014.
Rafael E. Granado, City Clerk Philip Levine, Mayor
T:\AGENDA\2014\September\Procurement\RFQ-2014-050-SR Master Plan Lincoln Road - Resolution.doc
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