C7I-Accept Recommendation Medical Services For Pre And Post Employment ServicesIntended Outcome Su
Su Data (Surveys, Environmental Scan, etc: N/A
COMMISSION I IEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals, Pursuant To Request For
Prooosals (RFP) No.2014-127-LR. For Medical Services For Pre and Post Em Services.
Summary.doc
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AGEI,IDA ITEM 172
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Item Summary/Recommendation :
The City of Miami Beach issued a Request for Proposals (RFP) to establish an agreement with a medical
services provider to perform pre-employment physical examinations, drug and alcohol testing, fitness for duty
evaluations, and administer vaccines. The selected providerwill provide a medical doctor licensed to practice
in the State of Florida with the credentials to serve not only as the City physician but also as the Medical
Review Officer, as defined in the U.S. Department of Transportation (DOT), Title 40, Code of Federal
Regulations (CFR), Part 40. The provider will deliver other medical services as required by the City and
local, state and federal laws.
RFP PROCESS
On March 5,2014, the City Commission approved the issuance of the subject Request for Proposal (RFP).
On March 6,2014, the RFP was issued with an opening date of April 17,2014. A pre-proposalconference
to provide information to the proposers submitting a response was held on March 20,2014.
On June 23,2014, the City Manager, via Letter to Commission (LTC) No. 215-2014, appointed an Evaluation
Committee (the "Committee"). The Committee convened on July 17,2014, to consider proposals received.
The Committee was provided an overview of the project, information relative to the Cone of Silence
Ordinance and the Government in the Sunshine Law. The Committee was also provided general information
on the scope of services, references and a copy of each proposal. The results of the evaluation process
were presented to the City Manager for his review and recommendation to the City Commission.
CITY MANAGER'S DUE DILIGENCE/RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida
accept the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to Request
for Proposal (RFP) No.2014-127-LR, Medical Services for Pre and Post Employment Services; authorizing
the administration to enter into negotiations with the top-ranked firm, Mount Sinai Medical Center; and should
the Administration not be successful in negotiating an agreement with the top-ranked proposer, authorizing
negotiations with the second-ranked proposer, Work lnjury Solutions of Dade County dba/Health Care
Center of Miami; and further authorizing the Mayor and City Clerk to execute agreements upon completion of
successful negotiations by the Administration.
ADOPT THE RESOLUTION
Advisorv Board Recommendation:
Financial lnformation :
Source of
t*::i,'
Amount Account
1 $110,000 540-1 791 -000343
Total $1 10,000
Financial lmpact Summary:
Citv Clerk's Office Leoislative Tracki
Alex Denis, Extension 6641 and Svlvia Cresoo-Tabak. Extension 6724
iPgpqrtment Director assistarg?ity Yr{BL._City lSnager
AD:Y,/ SCTS)7-KcB
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\2014September 10\RFP 2014-127-LFJMedicalServices for Pre and Post Emplorjment Services-
(s MIArIAIBTACH aw* ?-/0-H251
g MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September10,2Ol4
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAM! BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CIry
MANAGER PURSUANT TO REQUEST FOR PROPOSALS (RFp) NO.2014-127-
LR, FOR MEDICAL SERVICES FOR PRE AND POST EMPLOYMENT
SERVICES.
ADMINISTRATION RECOMM ENDATION
Adopt the Resolution.
FUNDING
Account Code No.: 540-1791-000343 Amount: $110,000
BACKGROUND
The City of Miami Beach issued a Request for Proposals (RFP) to establish an agreement with
a medical services provider to perform pre-employment physical examinations, drug and
alcohol testing, fitness for duty evaluations, and administer vaccines. The selected provider
will provide a medical doctor licensed to practice in the State of Florida with the credentials to
serve not only as the City physician but also as the Medical Review Officer, as defined in the
U.S. Department of Transportation (DOT), Title 40, Code of Federal Regulations (CFR), Part
40. The provider will deliver other medical services as required by the City and local, state
and federal laws.
RFP PROCESS
On March 5, 2014, the City Commission approved the issuance of the subject Request for
Proposal (RFP). On March 6, 2014, the RFP was issued with an opening date of April 17,
2014. A pre-proposal conference to provide information to the proposers submitting a
response was held on March 20,2014.
The City received three (3) proposals from the following:. Health Care Center of Miami. Miami Hialeah Medical Groupo Mount Sinai Medical Center
Miami Hialeah Medical Group was deemed non-responsive for failure to meet the minimum
requirements of having at least one facility within the City of Miami Beach.
On June 23,2014, the City Manager appointed via Letter to Commission (LTC) No. 215-2014
an Evaluation Committee (the "Committee") consisting of the following individuals:
. Digna Abello, Division Chief, Fire Department, City of Miami Beach. Silvia Crespo-Tabak, Director, Human Resources Department, City of Miami Beach. Moj Khaghan Danial, Vice-Chairperson, City of Miami Beach Personnel Board
252
Commission Memorandum - RFQ 2014-127-LR Medical Seryice for Pre and Post Employmenl Servrbes
September 10, 2014
Page 2
. Matthew Krieger, Esq., Partner, Bratter Krieger, LLP. Colin Pfrogner, Sergeant, Police Department, City of Miami Beach. Maria Ruiz, Director, Housing and Community Services, City of Miami Beach. Mark Taxis, Assistant City Manager, City of Miami Beach
The following alternates were also appointed:
. Carla Maglio Gomez, Assistant Director, Parks & Recreation Department, City of Miami
Beach. Hernan Cardeno, Director, Code Compliance, City of Miami Beach
The Committee convened on July 17, 2014, to consider proposals received and interview the
proposers. The Committee was provided with information relative to the City's Cone of Silence
and Government in the Sunshine Law, general information on the scope of services, and
additional pertinent information from all responsive proposers.
After proposer's presentations and interviews, the Committee discussed the proposers'
qualifications, experience, and competence, and further scored the proposers accordingly.
The Committee was instructed to score each proposal pursuant to the evaluation criteria
established in the RFQ.
Sotel Points EvalEhtion Gfiteria rl.xl,,=
40 Proposer Experience and Qualifications, including Financial
Capabilitv
20 Scope of Services
20 Aporoach and Methodoloqv
20 Cost Prooosal
Additional points, over the aforementioned potential points were to be allocated, if applicable and in
accordance to the following ordinances.
LOCAL PREFERENCE: The City, through the Procurement Division, will assign an additional five (5)
points to Proposers which are a Miami Beach-based vendor as defined in the City's Local Preference
Ordinance. Both firms, Health Care Center of Miami and Mount Sinai Medical Center, qualified and
were allocated the five (5) points for local preference.
VETERANS PREFERENCE: The City, through the Procurement Division, will assign an additionalfive
(5) points to Proposers which are a small business concern owned and controlled by a veteran(s) or a
service-disabled veteran business enterprise, as defined in the City's Veterans Preference Ordinance.
Please note that no proposer was eligible for Veteran's preference.
253
Commission Memorandum - RFQ 2014-127-LR Medical Serylce for Pre and Post Employment Serylces
September 10, 2014
Page 3
The Committee's rankings were as follows:
MOUNT SINAI MEDICAL CENTER, Occupation Health Center has been in the business since
1981 and has been providing these types of services for thirty-two (32) years. lt is currently
providing physical examinations, drug and alcohol testing, immunizations, and other ancillary
services to various counties and cities such as Miami-Dade County, City of Miami, and Town
of Bay Harbor lsland.
WORK INJURY SOLUTIONS OF DADE GOUNTY DBA/HEALTH CARE CENTER OF
MlAMl, has been in the business for thirty-five (35) years providing physical examinations,
drug and alcohol testing, injury care and other ancillary services. lt is the current provider of
these types of services for the City of Miami Beach, as well as, Town of Palm Beach, Dade
County Public Schools, Town of Medley, and City of Homestead.
MANAGER'S DUE DILIGENCE
ln accordance with the ranking results pursuant to the evaluation process outlined herein and
the due diligence review by the City Manager, the Administration recommends that the Mayor
and City Commission of the City of Miami Beach, Florida accept the recommendation of the
City Manager pertaining to the ranking of proposals, pursuant to Request for Proposal (RFP)
2014-127-LR for Medical Services for Pre and Post Employment Services, as outlined in the
recommendation section below.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager pertaining to the ranking of
proposals, pursuant to Request for Proposal (RFP) No. 201 4-127-LR, Medical Services for Pre
and Post Employment Services; authorizing the administration to enter into negotiations with
the top-ranked firm, Mount Sinai Medical Center; and should the Administration not be
successful in negotiating an agreement with the top-ranked proposer, authorizing negotiations
with the second-ranked proposer, Work lnjury Solutions of Dade County dba/Health Care
Center of Miami; and further authorizing the Mayor and City Clerk to execute agreements upon
completion of successful negotiations by the Administration.
JLM /KGB/MT/AD/SCT
T:\AGENDA\2O14Sept 10\20'14-127-LR Medical Services for Pre and Post Employment Services - Memo Final.doc
RFP 2014-127-LR
Medical Services for
Pre and Post
Employment
Services Digna
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=ot Sylvia
Crespo-
Tabak
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=Gt Colin
Pfrooner
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Gx.Maria
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=ot Carla
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=od LOW
AGGREGATE
TOTALS RANK
Health Center of
Miami 84 2 67 2 72 2 78 2 63 2 10 2
Mount Sinai Medical
Center 96 1 105 1 80 1 97 1 98 1 5 1
254
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY GOMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT REQUEST FOR PROPOSALS NO. 2014-127-LR (THE RFP), FOR
MEDICAL SERVICES FOR PRE AND POST EMPLOYMENT SERVICES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE TOP RANKED PROPOSER, THE MOUNT SINAI MEDICAL
GENTER; AND SHOULD THE ADMINISTRATION NOT BE SUCCESSFUL lN
NEGOTIATING AN AGREEMENT WITH THE TOP.RANKED PROPOSER,
AUTHORIZING NEGOTIATIONS WITH THE SECOND.RANKED PROPOSER,
WORK INJURY SOLUTIONS OF DADE COUNTY D/B/A HEALTH CARE
CENTER OF MIAMI; AND FURTHER AUTHORIZE THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, Request for Proposals No. 2014-127-LR (the RFP) was issued on March 6,
2014, with an opening date of April 17, 2014; and
WHEREAS, a voluntary pre-proposal meeting was held on March 20,2014; and
WHEREAS, the City received a total of three (3) proposals, with one proposal deemed
non-responsive; and
WHEREAS, on June 23,2014, the City Manager via Letter to Commission (LTC) No.
215-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
. Digna Abello, Division Chief, Fire Department, City of Miami Beach. Silvia Crespo-Tabak, Director, Human Resources Department, City of Miami Beach. Moj Khaghan Danial, Vice-Chairperson, City of Miami Beach Personnel Board. Matthew Krieger, Esq., Partner, Bratter Krieger, LLP. Colin Pfrogner, Sergeant, Police Department, City of Miami Beach. Maria Ruiz, Director, Housing and Community Services, City of Miami Beach. Mark Taxis, Assistant City Manager, City of Miami Beach
The following alternates were also appointed:
. Carla Maglio Gomez, Assistant Director, Parks & Recreation Department, City of Miami
Beach. Hernan Cardeno, Director, Code Compliance, City of Miami Beach
WHEREAS, the Committee convened on July 17, 2014 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
255
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, the Committee's ranking was as follows: Mount Sinai Medical Center, as
the top-ranked firm; and Work lnjury Solutions of Dade County d/b/a Health Care Center of
Miami, the second highest ranked; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's and
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with the top-ranked firm, Mount Sinai
Medical Center, and should the Administration not be successful in negotiating an agreement
with the top-ranked proposer, authorizing negotlations with the second-ranked proposer, Work
lnjury Solutions of Dade County d/b/a Health Care Center of Miami; and further authorize the
City Manager to execute an Agreement upon conclusion of successful negotiations by the
Administration.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CIry COMMISSION OF
THE CITY OF MIAMI BEAGH, FLORIDA, that the Mayor and City Commission hereby accept
the recommendation of the City Manager pertaining to the ranking of proposals, pursuant to
Request for Proposal (RFP) No. 2014-127-LR, for Medical Services for Pre and Post
Employment Services; authorize the Administration to enter into negotiations with the top-
ranked firm, Mount Sinai Medical Center; and should the Administration not be successful in
negotiating an agreement with the top-ranked proposer, authorize negotiations with the second-
ranked proposer, Work lnjury Solutions of Dade County d/b/a Health Care Center of Miami; and
further authorize the Mayor and City Clerk to execute an agreement upon conclusion of
successful negotiations by the Administration.
PASSED AND ADOPTED this _ day of
ATTEST:
2014.
Rafael E. Granado, City Clerk Philip Levine, Mayor
T:\AGENDA\2014\September\Procurement\RFP 2014-127-LR Medical Services for Post and Pre Employment Services-
Resolution.doc
APPROVED AS TO
FORM & LANGUAGE
256