R7K-Accept Recommendation And Waive Bidding For Purchase Of Body CamerasCondensed Title:
COMMISSION ITEM SUMMARY
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING
THE WRITTEN RECOMMENDATON OF THE CITY MANAGER AND WAIVING, BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY,
AND AUTHORIZING THE CITY ADMINISTRATION TO NEGOTIATE AND AGREEMENT WITH TASER
INTERNATIONAL, lNC., lN THE AMOUNT OF $635,057.90 (FOR YEAR ONE OF THE AGREEMENT), FOR THE
PURCHASE OF BODY CAMERAS AND ASSOCIATED HARDWARE FOR THE MIAMI BEACH POLICE DEPARTMENT
AND OTHER CITY DEPARTMENTS, ALONG WITH A LICENSE TO UTILIZE EVIDENCE.COM, A CLOUD BASED
DIGITAL EVIDENCE STORAGE AND MANAGEMENT SOLUTION; SAID AGREEMENT FOR AN INITIAL TERM OF
oNE YEAR WlrH FOUR ONE-YEAR RENEWAL OPTIONS, TO BE EXERCISED AT THE CtTy'S DISCRETTON (AND
SUBJECT TO FUNDING AVAILABILITY); AND FURTHER AUTHORIZING THE MAYOR AND THE GITY CLERK TO
EXECUTE THE AGREEMENT. UPON SUCCESSFUL NEGOTIATIONS.
lntended Outcome S
Streamline the Delivery of Services Through All Departments.
Supporting Data (Surveys, Environmental Scan, etc.): Body-worn cameras can reduce false complaints against officers
and frivolous lawsuits against agencies. A Cambridge University study of the Rialto (CA) Police Department documented
that the use of body-worn cameras resulted in an 88% reduction in the number of misconduct complaints and a 600/o
reduction in the use of force by police officers. Similar studies and information obtained from olher police departments
mirror these results.
Item
TASER lnternational is the industry leader in body-worn cameras and cloud based digital evidence management and
storage. While there are other body-worn cameras available in the marketplace, the AXON camera system offers a
number of features unique only to TASER which will impact the operational feasibility of a body-worn camera system,
including multiple mounting options which allow video to be captured from the officers' point of view, camera battery life
that exceeds 12 hours (other camera-worn systems have a significantly shorter battery life which would require re-charging
mid-shift), and the Evidence Transfer Manager which provides for automatic file uploading while simultaneously charging
the camera's battery. Most importantly, they are the only manufacturer lhat offers a hosted evidence storage and
management solution, which provides important functionality including (but not limited to) evidence system redundancy,
expert database management, automatic tracking of all system activity and real-time reporting critical for cou( purposes.
ln order to improve organizational transparency and accountability, the implementation of body-worn cameras is being
recommended for the Police and other city departments. As the result of product reviews, field testing by the MBPD and
recommendations from other law enforcement agencies based on their experiences, TASER's AXON body-worn camera
system and their digital evidence management and storage solution (Evidence.com) were selected to meet this need.
Additionally, the National lnstitute of Justice (NlJ) recently completed a review of available body-worn camera systems
which provides further evidence to the Taser Axon system being the system best suited body-worn camera for the City's
requirements.
The Administration recommends a five year, phased agreement with TASER for the body-worn camera systems as
detailed below. The agreement contains a non-appropriation clause which allows the City to terminate the agreement in
the event sufficient funds are not appropriated. The contract also contains a termination for convenience clause.
The first year of the agreement consists of purchasing and deploying the following number of body-worn cameras along
with a subscription granting access to Evidence.com. The Police Department will begin with an initial deployment of 65
cameras, allowing the Department to fully evaluate the impact of the technology. Subject to successful deployment of the
technology, the agreement also provides for the deployment of 50 additional cameras, at no cost to the City, within the first
year. Contingent upon a successful year one deployment, the agreement provides for the full deployment by the Police
Department by year two. The Fire Department, Code Compliance Division, Parking Department and Building Department
will each initially deploy five cameras for evaluation and testing. lf successful, the departments will proceed with full
deployment within the first year as follows: Fire Department - 20 cameras, Code Compliance Division - 43 cameras,
Building Department - 37 cameras and Parking Department - 57 cameras. The total budgeted cost for the first year of
implementation of body-worn cameras is $635,176.30. The costs for years two, three, four and five are 9953,183.72,
$1 1 5,902.00, $1 15,902.00 and $1 1 5,902.00, respectively.
RECOMMENDATION
Approve the resolution.
Advisorv Board Recommendation: N/A
Financia! !nformation:
Source of
Funds:re
OBP!
Amount Account
YEAR 1 TOTAL
FUTURE YEARS
$86,000
$79,000
$57,000
$310,000
$104,000
$636,000
s1.071.000
General Fund (Code Compliance)
Building Training and Technology Fund (Building)
Fire Training and Technology Fund (Fire Rescue)
Confi scated Trust Fund-Federal (Police)
Parking Fund (Parking)
Funds subject to FY 2O14115 Budget Appropriation
Funds subiect to Future Year Budoet Aoorooriationa
-
AGET,TDA trEx R-l kMIAMIBEACHo^rE q'10-ly808
Financial lmpact Summary: Year 1: $635,176.30. Year 2: $953,183.72. Years 3-5: $115,902.00/per year. Five year
lotal is $2,706,528.12. The proposed enhancements for the Police Department include funding for two positions in Year 1,
total of $196,682.55. ln Years 2-5, it is anticipated that three positions will be needed with full deployment, total of
$247,79O.951year. Additional associated costs for the Police Department include build-out of Property and Evidence Unit
to include electrical and carpentry, $39,000; lT infrastructure improvements, $12,030; and annual internet connection fee,
$15,500.
Clerk's Office
LM/KGB/MAS//MMM
Charles Tear
809
MIAMIBEACH
City of Miomi Becch, 1700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miqmibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and MemberS of the
Jimmy Morales, City Manager
September 10,2014
SUBJECT: A RESOLUTTON OF THE MAYOR AND CITY COMMISSTON OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATON
OF THE GITY MANAGER AND WAIVING, BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN
THE BEST INTEREST OF THE CITY, AND AUTHORIZING THE CITY
ADMINISTRATION TO NEGOTIATE AND AGREEMENT WITH TASER
INTERNATIONAL, tNC., tN THE AMOUNT OF $635,057.90 (FOR YEAR ONE
OF THE AGREEMENT), FOR THE PURCHASE OF BODY CAMERAS AND
ASSOCIATED HARDWARE FOR THE MIAMI BEACH POLICE DEPARTMENT
AND OTHER CITY DEPARTMENTS, ALONG WITH A LICENSE TO UTILIZE
EVIDENCE.COM, A CLOUD BASED DIGITAL EVIDENGE STORAGE AND
MANAGEMENT SOLUTION; SAID AGREEMENT FOR AN lNlTlAL TERM OF
ONE YEAR WITH FOUR ONE.YEAR RENEWAL OPTIONS, TO BE
EXERCISED AT THE CrrY',S DTSCRETION (AND SUBJECT TO FUNDTNG
AVAILABILITY); AND FURTHER AUTHORIZING THE MAYOR AND THE CITY
CLERK TO EXECUTE THE AGREEMENT, UPON SUCCESSFUL
NEGOTIATIONS.
ADM!NISTRATION RECOMMENDATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Streamline the Delivery of Services Though All Departments.
BACKGROUND
Two areas of public concern facing most police departments today are Use of Force and Officer
Complaints. Millions of Americans have cellphones with built-in cameras. These cameras are
often used to record use-of-force incidents involving police officers. However, these recordings
seldom show the suspect's actions prior to the use-of-force or the events from the officer's
perspective. ln addition to the time and resources it costs to address these issues, over $2
billion is paid out each year in the U.S. just to settle brutality complaints.
A recent year-long study by Cambridge University involving the Rialto (CA) Police Department,
credited the use of body-worn cameras with an 87.5% reduction in the number of misconduct
complaints lodged against Rialto's police officers. This study also documented a 59o/o decrease
in the number of incidents where police officers utilized force. The presence of the camera
deterred negative behavior and encouraged compliance on the part of the public as well as
improved the accountability of police officers.
!t's not a surprise then, that the fastest growing trend in law enforcement is the deployment of
TO:
FROM:
DATE:
810
Commission Memorandum
IASER Body Wom Cameras
September 10, 2014
Page 2 of 5
body-worn cameras.
Therefore, in an effort to improve organizational transparency and accountability through video
technology, the City of Miami Beach has determined the use of body-worn cameras should be
implemented within those departments where there are high levels of interaction with the public.
Personnel identified as meeting this criterion are Police Officers, Fire lnspectors, Code
Compliance Officers, Building lnspectors and Parking Enforcement Specialists.
TASER INTERNATIONAL
TASER lnternational is the industry leader in body-worn cameras and cloud based digital
evidence management and storage. Other manufacturers of body-worn cameras incorporate
some, but not all, of the features found in TASER's AXON camera systems. Two unique
features that distinguish TASER from other manufacturers, are the multiple mounting options for
the AXON Flex camera which provide video evidence from the wearer's "point of view" and
Evidence.com, TASER's cloud based solution which allows for the secure storage and
management of video and other types of digital evidence. Other specific features offered by
TASER and desired by the City of Miami Beach include:
o 12-hours of camera battery life in 30 second pre-record buffering mode and in record
mode. This is the only camera that has the ability to last a full shift without being
recharged.
. TASER's Evidence Transfer Manager (ETM) allows automatic file uploading and
simultaneous recharging of body cameras. Each ETM has multiple docking stations and
users do not have to be present while files upload. Users can dock their cameras in
seconds at the end of their shift and go home; no log-in or wait is required. TASER is
the only vendor that offers this option.
r TASER cameras and digital evidence management solution enables users to
immediately link and attach metadata to recordings prior to the evidence being
uploaded. The ability to attach metadata in the field improves accuracy and efficiency.
All other systems require the digital evidence to be uploaded to a laptop or desktop prior
to the metadata being attached.
. Evidence.com provides efficient, managed, hosted storage of all forms of digital
evidence, redundant back-up, automatic tracking of all system and user activity, real-
time audit reports to show chain-of custody for evidence without the need for local
storage or software.
o TASER's "Evidence Mobile" is the only mobile application that gives users the ability to
capture digital evidence, immediately identify it, and link it to Evidence.com from an iOS
or Android mobile device. This application allows the evidence to immediately become
manageable and searchable in Evidence.com.
GOSTS
The Agreement with TASER is for the purchase of body-worn cameras, associated hardware,
licensing and a subscription granting access to Evidence.com for a period of five years. The
total cost for all Departments for the five year period is $2,706,527.62. This cost is spread out
over the term of the Agreement as shown below:
811
Commission Memorandum
IASER Body Wom Cameras
September 10, 2014
Page 3 of 5
Year 1 - $635,176.30
Year 2 - $953,183.72
Year 3 - $115,902.00
Year 4 - $115,902.00
Year 5 - $115,902.00
The Agreement contains a non-appropriation clause allowing the City to terminate
Agreement in the event sufficient funds are not appropriated in years two through five.
Agreement also contains a termination for convenience clause.
The following chart shows the breakdown of payments to TASER over the five year term of the
Agreement:
the
The
P{eporcd by:
Ihe Ollre of €netqer(), ArdDoq€nrPnl
TASER OUOIE
Body-worn Coma:o Annuol (ortc
FY 2O15 Thru FY 2Ol9
s57 l6r.48 s t 2.690.00 s12.690.00
s78 4 14 56 s27.072.00 s27.072.00
65 camms s309.933.50
31.918.Oii8-02
50 emcr!3 {No cosl io CfYi
]:0 clmc6s s579.745. I 0 5256.850 00 s256.860.00 $2s6.860 00 s256.860.00
Esl. Shp9ng s242AO s675.62
Totrl 93 10. I 76.30 $837.28r 72 s256.860.00 $256.860.00 s256.860 00
Tor.r annulr co3t3: tct5,057.t0 s933,1&!.72
Five Yaar Total Cort:
3r15,902.00 3115,t02.00 ilr5,302.00
52,706,727.62
Note: ln o&iton lo the purchose ol comeros, this quote ncludes oll ossocpted hordwote, licening, &ta storcge fe€s, dndthe seMices
deto,ld n TASER'i ptqessifiol Seryices Agrcement. fherc orc no qdilaonol costs.
812
Commission Memorandum
IASER Body Wom Cameras
September 10, 2014
Page 4 of 5
The Police Department, to handle the additional duties that will result from their implementation
of body-worn cameras, has submitted a proposed budget enhancement for additional
personnel. The proposed enhancement calls for the funding of two positions in the first year, at
a cost of $196,682.55. The second, and subsequent years, call for an additional position for a
total cost of $247,790.95 per year.
The Police Department will also incur the following non-budgeted, additional costs associated
with the implementation of body-worn cameras.
. Property and Evidence Unit build out, electrical and carpentry: $39,900o lT infrastructure: $12,030o lnternet charges, per year: $15,500
The other Departments will also incur additional, non-budgeted costs when implementing the
use of body-worn. Although these costs are expected to be less, it is anticipated there will be a
significant increase in public records requests. Fulfilling these requests in a timely manner will
mostly likely require additional personnel.
PHASED.IN DEPLOYMENT PROCESS
The deployment of the body-worn cameras will be conducted in several phases beginning in
October 2O14.
Fire, Code. Buildinq and Parkinq
The initial deployment for Fire lnspectors, Code Compliance Officers, Building lnspectors and
Parking Enforcement Specialist will consist of five body-worn cameras each, for an initial period
of approximately three months.
Prior to implementing full deployment for these Departments, an evaluation of the program will
be conducted to identify and rectify any unanticipated issues related to the use of the cameras
and, the storage and management of the video collected as well as the management of public
records requests.
Beginning in January 2015, the following number of additional cameras will be issued:
o Fire lnspectors - 15. Code Compliance - 38o Building lnspectors - 32o Parking Enforcement - 52
This constitutes full deployment for these departments.
Police
As the largest user within the City, the Police Department's deployment of body-worn cameras
will be conducted in three phases. The initial deployment will consist of issuing approximately
65 cameras to sworn personnel working in the Entertainment District and other areas where
there is frequent contact with the public. ln addition, one or two officers from each shift and
patrol area will be selected. lt is anticipated this first phase will last approximately six to 12
months. At the conclusion of this first phase, like the other Departments, an evaluation will be
conducted to identify and rectify any unanticipated issues related to the use of the cameras and,
813
Commission Memorandum
IASER Body Wom Cameras
September 10, 2014
Page 5 of 5
the storage and management of the video collected as well as the management of public
records requests.
Phase two will consist of deploying an additional 50 cameras, possibly as early as April 2015, to
police personnel assigned to the Crime Suppression Unit, Assertive Crime Enforcement Unit, K-
9 and SWAT. Additionalvolunteers from Uniform Patrol on various shifts and area assignments
will also be issued cameras. At the conclusion of this phase, another evaluation will be
conducted to further improve the program.
Phase three will consist of deploying the remaining unassigned cameras to all uniformed
officers and first line supervisors. This anticipated deployment will begin approximately 18-14
months after the initial deployment.
POLIGY AND TRAINING
Prior to the deployment of any body-worn cameras, each of the respective Departments will
have an approved policy in place to include, but not limited to, when body-worn cameras will be
activated/deactivated, the procedure for storing collected video, retention periods and who can
access stored video and for what purposes.
The Police Department's policy will be written utilizing the lnternational Association of Chiefs of
Police's body-worn camera model policy and will provide the basis for the other Departments'
policies.
Prior to being issued a body-worn camera, all users will attend four hours of training. Training
will cover departmental policy, operation of the camera and the transfer of video from the
camera to Evidence.com.
CONCLUSION AND RECOMMENDATION
Based upon TASER's unique features and a field test conducted by the Miami Beach Police
Department, product reviews, detailed analysis of competitive camera systems and
recommendations from other police departments and law enforcement professionals, the
Administration recommends the Mayor and City Commission authorize the Mayor to enter into
a five year, phased agreement with TASER lnternational for the purchase TASER's body-worn
cameras and associated hardware along with a license to utilize Evidence.com.
JLM/KGB/MAS/MMM
T:\AGENDA\20'l 4\SeptembeASuntrust ATM MEMO (9-1 0-1 4).docx
814
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEAGH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS FURTHER SET
FORTH IN THE CITY COMMISSION MEMORANDUM
ACCOMPANYTNG THIS RESOLUTTON) AND WAIVING, By 5/7THS
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE
C!TY, AND AUTHORIZING THE CITY ADMINISTRATION TO
NEGOTIATE AN AGREEMENT WITH TASER INTERNATIONAL, !NC.,
tN THE AMOUNT OF $635,057.90 (FOR YEAR ONE OF THE
AGREEMENT), FOR THE PURCHASE OF BODY CAMERAS AND
ASSOCIATED HARDWARE FOR THE MIAMI BEACH POLTCE
DEPARTMENT AND OTHER CITY DEPARTMENTS, ALONG WITH A
LICENSE TO UTILIZE EVIDENCE.COM, A CLOUD BASED DIGITAL
EVIDENCE STORAGE AND MANAGEMENT SOLUTION; SAID
AGREEMENT FOR AN tNtTtAL TERM OF ONE YEAR, WITH FOUR (4)
ONE YEAR RENEWAL OPTIONS, TO BE EXERCISED AT THE CITY'S
DISCRETION (AND SUBJECT TO FUNDING AVAILABILITY); AND
FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE AGREEMENT, UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS.
WHEREAS, the Administration has identified Taser lnternational, lnc. as a manufacturer of
point-of-view (body-worn) cameras that provide a hosted digital evidence storage system with
the ability to collect, transfer, manage, retrieve and share the digital evidence captured by these
cameras; and
WHEREAS, Taser lnternational, lnc. is an industry leader in body-worn cameras, which
upon implementation within certain departments of the City of Miami Beach, the Administration
believes will improve organizational transparency, accountability and safety; and
WHEREAS, the Administration has determined that the utilization of body-worn cameras
shall reduce complaints against police officers, reduce the number of use-of-force incidents,
provide unparalleled evidence for court proceedings and reduce frivolous or meritless law suits
against the City; and
WHEREAS, in addition to these body-worn cameras being utilized by the Police
Department, the Administration intends on having the City's Fire lnspectors, Code Compliance
Officers, Building lnspectors and Parking Enforcement Specialists, who routinely interact with
the public to be outfitted with these body-worn cameras, with the expectation that such cameras
will further establish positive organizational transparency, accountability and safety for the City;
and
WHEREAS, the Agreement between the City and Taser lnternational, lnc. will be for an
initial term of one (1) year, for the monetary amount of $635,057.90, and the City shall have the
option, at its discretion and subject to funding availability, to extend the Agreement for four (4)
815
one year renewals; for a total contract amount of $2,706,527.62 for the five (5) year Agreement
term; and
WHEREAS, the City Manager recommends that the City Commission waive, by 5/7th vote,
the competitive bidding requirement, finding such waiver to be in the best interest of the City;
and
WHEREAS, the Administration has confirmed that Taser lnternational, lnc.'s body-worn
cameras, coupled with their Evidence.com Data Management System software, is an exclusive
product and service provided by Taser lnternational, lnc., and is the only hosted evidence
storage system that is offered by a manufacturer of body-worn cameras, which is in the best
interest of the City.
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the written
recommendation of the City Manager (as further set forth in the City Commission memorandum
accompanying this Resolution) and waiving, by 5/7ths vote, the formal competitive bidding
requirement, finding such waiver to be in the best interest of the City, and authorizing the City
Administration to negotiate an agreement with Taser lnternational, lnc., in the amount of
$635,057.90 (for Year One of the Agreement), for the purchase of body cameras and
associated hardware for the Miami Beach Police Department and other City departments, along
with a license to utilize Evidence.com, a cloud based digital evidence storage and management
solution; said Agreement for an initial term of one year, with four (4) one year renewal options,
to be exercised at the City's discretion (and subject to funding availability); and further
authorizing the Mayor and City Clerk to execute the Agreement, upon conclusion of successful
negotiations.
PASSED and ADOPTED this day of
ATTEST:
2014.
MAYOR PHILIP LEVINE
RAFAEL E. GRANADO, CITY CLERK
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