R9J-Discuss- Traffic Impact Study And Possible Future Convention Center Hotel -E MIAMIBEACH
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Memberslof the
Jimmy L. Morales, City Manager
September 10,2014
DISCUSSION REGARDING A TRAFFIC IMPACT STUDY AND THE
POSSIBLE FUTURE CONVENTION GENTER HOTEL
This item has been requested by Mayor Philip Levine for discussion at the September 10,2014
Commission Meeting.
BACKGROUND
On January 15,2014, the City Commission directed the Administration to prepare a competitive
solicitation for design services relating to the renovation and expansion of the Miami Beach
Convention Center (MBCC). To expedite the MBCC renovation process, the City plans to enter
into a design-build agreement.
One of the concepts that has been discussed by the City Commission is the construction of a
Hotel within the MBCC campus. The proposed location identified by City Commission for a
Convention Center Hotel is on the south side of the Convention Center abutting 17th Street and
Convention Center Drive. The traffic impacts of a possible hotel at the MBCC campus was
preliminarily discussed at the July 30, 2014 Commission Meeting. At the meeting, the Mayor
and Members of the Commission recommended that the Administration begin looking at the
possibility of conducting an independent traffic study for three (3) occupancy scenarios for the
MBCC Hotel (400 rooms, 600 rooms, and 800 rooms). ln addition, the Commission requested
that a draft scope of services, including estimated cost and duration, be presented to
Commission for discussion at the September 10, 2014 meeting.
Based on this direction, staff has drafted a scope of services including a description of key tasks
intended to gauge the traffic impacts of a Convention Center Hotel for each of the occupancy
scenarios
(Attachment). While the Hotel Traffic lmpact Study will be conducted separately from the MBCC
Traffic Study, the two efforts will be closely coordinated.
DRAFT SCOPE OF SERVICES
The tasks identified in the attached draft scope of services describe the purpose and necessary
deliverables to accurately gauge the impacts of the proposed convention center hotel. The
scope prescribes Level of Service (LOS) analysis for twelve (12) intersections along key ingress
and egress routes. Given the potential for a Convention Center Hotel to create a ditferent
business model for the Convention Center, the scope includes a conceptual analysis of the
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Commission Memorandum - Discusslon Regarding A Traffic lmpact Study and The Possrb/e Future Convention
Center Hotel
September 10, 2014
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traffic impacts of existing and potential MBCC booking policies as an optional task. This optional
task would qualitatively analyze the traffic impacts associated with Consumer Shows and Trade
Shows/Conventions. The study would also need to focus on the car traffic generated by
comparable South Beach hotels, compared to hotels in other areas.
Staff has preliminarily estimated the study to take 120 days. Based on the complexity of micro-
simulation modeling that would need to be conducted to obtain LOS and traffic delay figures for
the study intersections, staff estimated the cost of the study at approximately $70,000 and the
optional task at $15,000.
This item is pre_sented to City Commission for discussion and input.
J.TD.
KGB/JRG/JFD
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SCOPE OF WORK
Miami Beach Convention Center Hotel
Traffic lntpact Study
PT]RPOSt]
The Consultant for the City of Miami Beach (CMB) shall provide professional engineering
services to conduct these tasks in order to complete the Traffic lmpact Study for a Miami Beach
Convention Center Hotel as directed by the City Manager, or designee, in conducting the
needed the needed services described in the scope of services.
The purpose of the traffic engineering services described herein is to evaluate the impacts of the
proposed Miami Beach Convention Center (MBCC) Hotel to be proposed located within the
campus of the planned MBCC Redevelopment Project.
The MBCC Redevelopment Project provides for the renovation and expansion of the Miami
Beach Convention Center. The renovation encompasses a comprehensive renovation and
modernization of the exhibit halls, meeting rooms, public spaces and fagade. ln addition, a new
ballroom will be added encompassing approximately 80,000 in net rentable area. Finally, the
Preferred Parking Lot will be converted into a public park. The parking currently on the
Preferred Parking Lot will be replaced within the MBCC.
The development of a Hotelwithin the campus has been contemplated as a measure to improve
convenience for MBCC patrons, and as a measure for the MBCC to book events generating
higher economic impact for the city. Three Hotel size proposals are being considered by the City,
one with 400 rooms, one with 600 rooms, and one with 800 rooms. The site selected by City
Commission for a proposed Hotel is on the south side of the Convention Center campus abutting
17th Street and Convention Center Drive.
Based on discussion held by the City Commission during its July 30, 2Ot4 meeting, an
independent City managed Traffic lmpact Study is to be performed to gauge the impact of the
proposed Hotel on the adjacent intersections and corridors. While the Hotel Traffic lmpact
Study will be conducted separately from the MBCC Traffic Study, the two efforts shall be closely
coordinated.
The City desires to understand the traffic impact for the various convention hotel scenarios.
Such impacts will be driven by the gross trips generated by the hotel, its relation to the MBCC
Redevelopment Project traffic impacts, and its synergy with the dynamics of the City Center
District of South Beach. To understand the hotel traffic impacts, the consultant shall perform the
necessary research of local and national trends to determine the influence of the proposed
hotel occupancy capacities on the MBCC transportation and City mobility.
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P roiect Kick- Off M e eti n a
A project kick-off meeting will be held to discuss the approach, schedule, and methodology.
Attendees shall include a representative of the CMB City Manager's office, the MBCC
Redevelopment Project Manager, CMB Hotel Traffic lmpact Study Project Manager, and
supporting staff. The following meetings are anticipated:
Proiect M anoqe me nt M eeti nqs
The Consultant shall coordinate and conduct two (2) progress meetings to inform the City. The
first progress meeting is to be held at the mid-point of the study schedule and the second
progress meeting shall be held once a draft final report has been completed. The Consultant
shall provide all necessary material for the progress meeting.
Elected Official Meetinos
The Consultant shall attend and be available to present the findings of the Traffic lmpact Study
at a future City Commission meeting. The City shall coordinate the agenda and provide notice to
the Consultant. At the discretion of the City, the Consultant shall also make itself available for
CMB Commission Committee meetings.
TRIP GENERATION
Trip generation calculations for the proposed MBCC Hotel shall be performed using the lnstitute
of Transportation Engineers' (lTE) Trip Generotion, 8th Edition Land-Use Code 310. The intent of
utilizing the ITE Trip Generation Land-Use Code 310 is to calculate the gross trips generated by
the proposed hotel. This calculation will have to be conducted for each of the hotel capacity
alternatives.
One of the key aspects to take into account when calculating net trip generations is the
proximity between the proposed hotel site and the MBCC. ln order to accurately calculate the
internal capture rate for the proposed Hotel in relation to the MBCC Redevelopment Project,
the consultant shall contact other convention center hotels throughout the Country to obtain
internal capture figures. lf accurate figures could not be obtained from contacting other
convention center hotels, the Consultant shall use available literature and available data to
calculate a suitable internal capture rate for the proposed Convention Center Hotel assumptions
for Multi-modal trip reductions for the MBCC Hotel shall be approved by the CMB Project
Manager prior to implementation. Since the City is evaluating three (3) possible occupancy
scenarios for the proposed Hotel, the Consultant shall perform three (3) different Trip
Generation calculations following the methodology described above. The three (3) proposed
occupancies are:
400 Rooms
600 Rooms
800 Rooms
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Deliverable: A Technicql Memo describing the Trip Generotion methodology followed for the
proposed MBCC Hotel shall be submitted to the City for review ond approvol prior to
commencement of Task lV.
.I'RI I:, I) ISTRI IJT]TION
Trip distribution and traffic assignment for the Hotel shall be based on Miami-Dade County's
Metropolitan Planning Organization (MPO) Cardinal Distribution for the area. The Traffic lmpact
Study report shall include graphics of the project traffic assignment.
Deliveroble: Tables and Grophics depicting the project troffic ossignment sholl be included as
port of the Troffic lmpact Study Finol Report.
DATA COLLECTION
The Consultant shall review and analyze the available data collected as part of previous and
current the MBCC Traffic lmpact Studies. This data will be analyzed to determine weekday peak-
periods and weekend peak-periods. lf additional bi-directional vehicle volume counts are
required, the Consultant shall receive written approvalfrom the CMB Project Manager.
Based on the peak periods identified from the bi-directional volume counts, the Consultant shall
collect four (4) hour Turning Movement Counts (TMCs) during a weekday and weekend at the
following locations:
1. Alton Road and 17'h Street
2. Alton Road and N. Michigan Avenue
3. Alton Road and Dade Boulevard
4- Alton Road and Chase Avenue
5. Alton Road and 5th Street
6. N. Michigan Avenue and Dade Boulevard
7. Dade Boulevard and Meridian Avenue
8. 17th Street and Washington Avenue
9. 17th Street and Meridian Avenue
10. 17th Street and Michigan Avenue
l.L. Convention Center Drive and 17th Street
12. Convention Center Drive and Dade Boulevard
Given that Alton Road is currently under construction, the Consultant may obtain previous
intersection counts performed prior to the construction. The historic counts shall be provided by
the City if available.
Deliveroble: Troffic counts per intersection sholl be included os port of the Troffic lmpact Study
Appendix. FDOT Peok Seoson Foctor toble shall be shown if opplied.
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Background growth rate will be calculated based on historic growth trends at nearby Florida
Department of Transportation (FDOT) traffic count stations. ln addition, the Consultant shall
examine growth rates based on Miami-Dade MPO Long Range Transportation Plan (LRTP) model
network volumes. ln an effort to remain conservative, the higher of the two (2) growth rates
established above shall be utilized in the analysis. Documentation shall be provided as part of
the Appendix of the Traffic lmpact Study.
Major Committed Developments to be included as part of the background traffic shall be
discussed with the CMB Planning and Transportation Departments during the Kick-off meeting.
The figures obtained from the committed developments must be included in the Level of Service
Analysis. Trips generated by the MBCC shall be included as part of the committed
developments.
Deliverable: FDOT Historicol AADT Report utilized to determine the yearly growth foctor and
Committed Developments Trip Generotion Colculotions shall be shown in the Troffic lmpoct
Study Appendix.
VII, LEVEL OF SERVICE ANAI,YSIS
The consultant shall obtain traffic signal timing plans from the Miami-Dade County Traffic
Signals and Signs Division to conduct Capacity and Level of Service (LOS) analysis for one (L)
peak morning hour and one (1) peak afternoon hour for all study intersections. The analyses
shall be undertaken following capacity and level of service procedures outlined in the Highway
Capacity Manual (HCM) using the SYNCHRO software. Capacity analyses shall be conducted for
the following four (4) scenarios as described below (existing traffic conditions,
future/background traffic conditions, future total traffic conditions, 15-year horizon traffic
conditions) for all three (3) possible occupancy scenarios.
Deliverobles: Synchro onalysis results shall be included os port the Troffic lmpact Study Appendix.
Existi n g Con d iti o n s An o lysi s
Future Bockground Troffic Conditions Anolysis (FDOT Growth Rote ond
Com m itte d Deve I op me nts ).
o Future Total Traffic Conditions (Hotel Opening Doy) for three (j)
occuponcy scenorios
o 15-Yeor Horizon Traffic Conditions for three (3) occuponcy scenorios
VIII. RECOMMENDED CAPACITY IMPROVEMENTS
As a result of the capacity and LOS analysis, the Consultant shall identify capacity improvements
to mitigate any traffic impact and enhance LOS at the study intersections andlor adjacent
corridors for existing and future demand. The improvements shall be separated by the three (3)
occupancy scenarios. Preliminary costs estimates shall be provided for each of the
recommended improvements.
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Deliverobles: Project list including picture or rendering of the project, project description,
purpose and need of project, project requirements (odditionol onolysis, design, etc.), preliminory
project cost.
PARKING DEMAND ANALYSIS
Based on the vehicle trips determined in the Traffic lmpact Study Trip Generation Analysis, the
Consultant shall determine the parking demand required by the each of the Hotel occupancy
scenarios being considered. The Consultant shall be responsible for coordinating with CMB
Planning Department staff to determine the parking requirements in the City.
TRAFFIC IMPACT STUDY REPORT
The results of the traffic analysis shall be summarized in a Final Report to include all tasks
described herein. The report shall include all supporting documents including signal timing,
plans, lane geometry, capacity analysis output sheets, and minutes of all meetings. The report
shall also include all text and graphics necessary to summarize the analysis and results of the
study. The Final Report shall be signed and sealed by a Florida Registered Professional Engineer.
Deliveroble: An electronic copy of the Traffic lmpoct Analysis Final Report in CD formot sholl be
provided olong with a hord-copy.
OPTIONAL TASK
As an optional task at the City's discretion, the Consultant shall conduct research on the impacts
of the event programing on the traffic conditions and level of service. The two scenarios in
programing to research are:
Consumer Shows: Open to the public. Most of the attendees are locals who drive to the
MBCC and park in the area.
Trade Shows and Conventions: Events only open by invitation. A percentage of the
attendees are visitors who stay in hotels within the City or County and may walk, drive,
take a shuttle, or take a taxi into the MBCC.
All historical data required for the research shall be coordinated with the City.
Deliverable: All doto gathered during the research sholl be cited ond included in the description
of the tosk.
XII. SCHEDULE AND COST (CITY ESTIMATE)
The Consultant shall take no longer than 1"20 days for the completion of the MBCC Hotel Traffic
lmpact Study. Staff has preliminarily estimated this study to cost 585,000 based on the complex
micro-simulation modeling that would need to be conducted to analyze intersection capacity
and level of service.
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