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20140910 Budget BMMIAMIBEACH City Commission Meeting City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive September 10,20'14 Mayor Philip Levine Vice-Mayor Michael Grieco Commissioner Joy Malakoff Commissioner Micky Steinberg Commissioner Edward L. Tobin Commissioner Deede Weithorn Commissioner Jonah Wolfson City Manager Jimmy L. Morales City Attorney Raul Aguila City Clerk Rafael E. Granado VisrT us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings. ATTENTION ALL LOBBYISTS Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach, entitled "Lobbyists," requires the registration of all lobbyists with the Gity Clerk prior to engaging in any lobbying activity with the City Commission, any City Board or Committee, or any personnel as defined in the subject Code sections. Copies of the City Gode sections on lobbyists laws are available in the City Clerk's Office. Questions regarding the provisions of the Code should be directed to the Office of the City Attorney. BUDGET RELATED ITEMS R5 - Ordinances RsK An Ordinance Amending Chapter 2 Of The Code Of The City Of Miami Beach, Entitled "Administration," By Amending Article Vl, Entitled "Procurement," By Amending Division 6, Entitled "Living Wage Requirements For Service Contracts And City Employees," By Amending Section 2-408, Entitled "Living Wage," By lncreasing The Living Wage Rate By 3o/o For Fiscal Year 2014-2015 And Deleting Phase ln Language That ls Outdated Due To The Passage Of Time; Providing For Repealer, Severability, Codification, And An Effective Date. First Readinq (Sponsored by Commissioner Deede Weithorn) (Legislative Tracking: Procurement) 1 Commission Agenda, September 10, 201 4 R5 - Ordinances (Continued) RsL An Ordinance Amending Chapter 110 Of The Miami Beach City Code Entitled "Utilities," Amending Article lV, Entitled "Fees, Charges, Rates And Billing Procedure;" Amending Division 2, Entitled "Rates, Fees And Charges," By Amending Section 110-166, Entitled" Schedule Of Water Rates And Tapping Charges," And Section'110-168, Entitled "Sanitary Sewer Service Charge," To Adjust Water And Sanitary Sewer Rates By The Same Percentage Enacted By Miami-Dade Water And Sewer Department (WASD); And Also Amending Appendix A To Chapter 110, Entitled "Fee Schedule" To lncrease The Water Rates And Sanitary Sewer Service Charges lmposed By The City Pursuant To Sections 110-166 And 110-168; Providing For Codification, Repealer, Severability, And An Effective Date. First Readinq (Sponsored by Commissioner Deede Weithorn) (Legislative Tracking: Public Works) R7 - Resolutions R7A1 Adopt Tentative Ad Valorem Millage for General Operating Purposes A Resolution Adopting: 1) The Tentative Ad Valorem Millage Of 5.7942 Mills For General Operating Purposes, Which ls Thirteen And Four-Tenths Percent (13.4Yo) More Than The "Rolled-Back" Rate Of 5.1076 Mills; And 2) The Debt Service Millage Rate Of 0.2295 Mills; Further Setting The Second Public Hearing To Consider The Millage Rate For Fiscal Year (FY) 2014115, On Tuesday, September 30, 2014 At 5:01 p.m. 5:01 p.m. First Readinq Public Hearinq (Budget & Performance lmprovement) R7A2 Adopt Tentative Budgets For General, G.O., RDA, Enterprise, lnternal Service, And Special Revenue Funds A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service Funds, and Special Revenue Funds For Fiscal Year 2014115 Subject To A Second Public Hearing Scheduled On Tuesday, September 30, 2014 At 5:01 p.m. 5:01 p.m. First Readinq Public Hearinq (Budget & Performance lmprovement) (Memorandum to be Submitted in Supplemental) R7B1 Adopt Tentative Ad Valorem Millage for Normandy Shores Local Government A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood lmprovement District Adopting The Tentative Ad Valorem Millage Rate Of 1.1305 Mills For Fiscal Year (FY) 2014115 For The Normandy Shores Local Government District, Which ls One Percent (1%) Less Than The "Rolled-Back" Rate O'f 1.1391 Mills Subject To A Second Public Hearing Scheduled On Tuesday, September 30, 2014 At 5:02 p.m. 5:02 p.m. First Readinq Public Hearinq (Budget & Performance lmprovement) 2 Commission Agenda, September 10, 201 4 R7 - Resolutions (Continued) R7B2 Adopt Tentative Operating Budget For Normandy Shores Local Government A Resolution Of The Board Of Directors Of The Normandy Shores Local Government Neighborhood lmprovement District Adopting The Tentative Operating Budget For Fiscal Year (FY) 2014l15 Subject To A Second Public Hearing Scheduled On Tuesday, September 30,2014 At 5:02 p.m. 5:02 p.m. First Readinq Public Hearinq (Budget & Performance lmprovement) R7C Adopt Tentative FY 2014115-2018/19 Capital lmprovement Plan & Capital Budget A Resolution Adopting The Tentative Capital lmprovement Plan For Fiscal Years (FY) 2014115- 2018119 And Adopting The City Of Miami Beach Tentative Capital Budget For (FY) 2014115 Subject To A Second Public Hearing Scheduled On Tuesday, September 30, 2014 At 5:03 p.m. 5:03 p.m. First Readinq Public Hearins (Budget & Performance lmprovement) R7D lndependent ContractorAgreements 1.A Resolution Authorizing The City Manager, On Behalf Of The City, To Enter lnto Certain lndependent Contractor Agreements For Professional And Other Services, As Required, And As The City Manager Deems ln The Best lnterest Of The City, Subject To And Contingent Upon The Following Parameters: 1) The City Manager Shall Only Enter lnto Contracts To Provide Services Or Work Related To Vacant Budgeted Positions, As ldentified ln The City's Approved Fiscal Year (FY) 201412015 Budget; 2) The Amount Of The Fee Or Other Compensation Under Such Contract(s) Shall Not Exceed The Authorized Amount For The Respective Classification, As Set Forth ln The City's Classified Or Unclassified Salary Ordinance (As The Case May Be); 3) The Term Of Any lndependent Contractor Agreement Authorized Herein Shall Not Extend Beyond The End Of FY 201412015 (September 30, 2015); 4) At A Minimum, The City Manager Shall Require That Any lndependent Contractor Agreement Entered lnto Pursuant To This Resolution Shall Utilize The City's Standard Form For lndependent Contractors (As Attached To This Resolution), Provided That The City Manager May lncorporate Additional Terms, Which May Be More Stringent, But Not More Lenient; 5) Requiring The City Manager To lssue A Letter To Commission Each Fiscal Quarter Commencing On January 1, 2015, Which Delineates Those lndependent Contractor Agreements That Exceed $25,000 And 6) Providing That The Authority Granted To The City Manager Pursuant To This Resolution Shall Be Brought To The City Commission For Renewal As Part Of The Annual Operating Budget Approval. A Resolution Authorizing The City Manager, On Behalf Of The City, To Enter lnto Certain lndependent Contractor Agreements For The Following Services, As Required, And As The City Manager Deems ln The Best lnterest Of The City: Athletics lnstruction/Coaching/ Refereeing, lncluding But Not Limited To The Following Categories: Baseball, Softball, Soccer, Gymnastics, Cheerleading, Volleyball; lce Skating, Hockey, Swimming, lce Guards, Aerobics lnstruction; Fitness lnstruction; Arts/Music/Cultural/Drama lnstruction And Or lnstrument Repair; Computer/Media Services, lncluding But Not Limited To lnstruction And Repair; Recreational Programming And lnstruction; lnstruction And Therapy For Participants With Special Needs, lncluding But Not Limited To Education, Health And Wellness; lnstruction/Tutoring, lncluding But Not Limited, To Education; Cotillion; Speech, Debate, Social Skills, Literacy, Math And SAT; Fitness Classes, lncluding But Not Limited To Aerobics, Zumba, Weight Room, Weight Loss, General 2. 3 Commission Agenda, September 10, 2014 Fitness lnstruction, Adult And Youth Boot Camp And Baby Boot Camp; School Liaison Officers; Resident Project Representatives (RPR); Community/Public lnformation Services; Construction Cost Estimating/Consulting Services; Video Production Services; Photography/Videography Services; Graphic Designer Services; Program Monitor Services; Cost Allocation Services; Job Audits; Step lll Disciplinary Grievance Hearing Officer; Auditors; Historical Researcher; Latent Examiner Services; Medical Director And Accreditation Services/Support; Psychological And Testing Services; Organizational Development Meeting Facilitation Services; Professional Training Services, lncluding But Not Limited To, Application Systems lnstruction, Methodologies For Application Systems Development, Sexual Harassment, Diversity And Team Building; Home Visitors For The Parent-Child Home Program; lnstructors For The Mornings All-Star Programs And HUD Compliance; Application Systems Consulting Services, lncluding But Not Limited To, Application Systems, Architecture, Application Development Best Practices, Application Security, Applications Quality Assurance, Application Monitoring, Mobile Application Development; Consulting Services For Website And Digital Media Strategy; Web Design; Graphic Design; After-Action Services; Provided Further That The City Manager Shall Be Authorized To Negotiate, Enter lnto, And Execute The Aforestated Agreements Subject To The Following Parameters: 1) The Amount Of The Fee Or Other Compensation Under Such Agreement(s) Shall Not Exceed The Authorized Amount For The Respective Services, As Set Forth ln The City's Approved Fiscal Year (FY) 201412015 Annual Budget; 2) The Term Of Any Service Agreement Authorized Herein Shall Not Extend Beyond The End Of FY 201412015 (September 30, 2015);3) At A Minimum, The City Manager Shall Require That Any Agreement Entered lnto Pursuant To This Resolution Shall Utilize The City's Standard Form lndependent Contractor Agreement (As Attached To This Resolution), Provided That The City Manager May lncorporate Additional Terms, Which May Be More Stringent, But Not More Lenient; And 4) Providing That The Authority Granted To The City Manager Pursuant To This Resolution Shall Be Brought To The City Commission For Renewal As Part Of The Annual Operating Budget Approval. (Human Resources) R9 - New Business and Gommission Requests RgP Discussion Of The Schedule Of User Fees For The City's Golf Courses. (Parks & Recreation) 4 R5 ORDINANCES 5 Gondensed Title: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTTTLED..ADMINISTRATION," BY AMENDING ARTICLE VI, ENTITLED "PROGUREMENT,'' BY AMENDING DIVISION 6, ENTITLED "LIVING WAGE REQUIREMENTS FOR SERVICE CONTRACTS AND CITY EMPLOYEES," BY AMENDING SECTION 2408, ENTITLED "LIVING WAGE," BY INCREASING THE LIVING WAGE RATE BY 3Yo FOR FISCAL YEAR 20'14-2015 AND DELETING PHASE lN LANGUAGE THAT IS OUTDATED DUE TO THE PASSAGE OF TIME; PROVIDING FOR REPEALER, AND AN EFFECTIVE DATE. N/A Data (Surveys, Environmental Scan, etc: COMMISSION ITEM SUMMARY Item Summary/Recommendation : Pursuant to Section 2-408(a) of the Code of the City of Miami Beach, any service contractors entering into a covered services contract with the City shall pay to all its employees, who provide services covered by this division, the living wage rates approved by the City Commission. On July 23, 2014, the City Commission approved a referral to the Finance and Citywide Projects Committee (the "Committee") for a discussion on indexing the living wage rate for fiscal year 2014-2015. At its July 30, 2014 meeting, the Finance and Citywide Projects Committee considered the available options regarding indexing the living wage rate for fiscal year 2014-2015 presented by the Administration pursuant to the Living Wage Ordinance. The Committee recommended indexing the living wage rate by three percent (3%) consistent with the three percent (3%) cost of living adjustment approved for unclassified employees. The estimated financial impact for the increase for fiscal year 2014-2015 is approximately $260, 000. lf approved, effective October 1,2014, any covered service contractor shall be required to pay all employees, who provide services for covered service contracts, the new living wage rates of $11.621hr with health benefits of at least $1.69ihr, or a living wage of not less than $13.31/hr without benefits. Additionally, covered service contracts shall be amended to reflect the living wage rate increase. Based on the direction of the Finance and Citywide Projects Committee, the Administration recommends that the Mayor and City Commission approve the Ordinance accepting the recommendation of the Finance and Citywide Projects Committee to index the living wage rate by three percent (3%); and authorize the Administration to prepare amendments for all covered service contracts subject to the living wage increase and to delete phase in language that is outdated due to the passage of time. ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission: 1) accept the recommendation of the Finance and Citywide Projects Committee via separate motion; and 2) approve the Ordinance at First Reading and schedule a Second Reading Public Hearing for September 30,2014. This action has been recommended bv the Finance and C Committee. Financial lnformation: N/A qE AAIA^AIBEACH a.E^.DA,'A.. Nlofre ?-t T:\AGENDA\2014\SeptembeAProcurement\Living Wage lncrease FY 2014-20'15- ORDINANCE SUfvff,,Innvg/S-10-14.docx Alex Denis, ext: 7490 o..=^,oo',rA- RS KoAte Q-ln4 6 g MIAMI BEACH City of Miomi Beoch, ,1700 Convenlion Center Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov COMMI SION MEMORANDUM TO:Mayor Philip Levine and Members of he City mrssron FRoM: Jimmy L. Morales, City Manager DATE: September 10,2014 SUBJECT: AN ORDINANGE OF THE MAYOR AND Clry COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE VI, ENTITLED "PROCUREMENT," BY AMENDING DIVISION 6, ENTITLED "LIVING WAGE REQUIREMENTS FOR SERVICE CONTRACTS AND CITY EMPLOYEES," BY AMENDING SECTION 2.408, ENTITLED "LIVING WAGE," BY INCREASING THE LIVING WAGE RATE BY 3% FOR FISGAL YEAR 2014-2015 AND DELETING PHASE !N LANGUAGE THAT IS OUTDATED DUE TO THE PASSAGE OF T!ME; PROV!D!NG FOR REPEALER, SEVERAB!LIry, CODIFICATION, AND AN EFFECTIVE DATE. ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission: 1) accept the recommendation of the Finance and Citywide Projects Committee via separate motion; and 2) approve the Ordinance at First Reading and schedule a Second Reading Public Hearing for September 30, 2014. BACKGROUND Pursuant to Section 2-408(a) of the Code of the City of Miami Beach, any service contractors entering into a covered services contract with the City shall pay to all its employees, who provide services covered by this division, the stipulated living wage rates as approved by the City Commission. Furthermore, pursuant to Section 2-408(d) of the Code of the City of Miami Beach, the living wage rate may, by resolution of the City Commission, be indexed annually for inflation using the Miami PMSA Consumer Price lndex for all Urban Consumers (CP|-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor, Bureau of Labor Statistics. On July 23,2014, the City Commission approved a referral to the Finance and Citywide Projects Committee (Committee) for a discussion on indexing the living wage rate for fiscal year 2014- 2015 in accordance with the options pursuant to Ordinance 2010-3682. At its July 30, 2014 meeting, the Finance and Citywide Projects Committee (the "Committee") considered the available options regarding indexing the living wage rate for fiscal year 2014- 2015 presented by the Administration pursuant to the Living Wage Ordinance. The Committee recommended indexing the living wage rate by three percent (3%) consistent with the three percent (3%) cost of living adjustment approved for unclassified employees. The estimated financial impact for the increase for fiscal year 2Q14-2015 is approximately $260,000. F!RST READING 7 Commission Memo Ordinance Amending Chapter 2, Article Vl, Division 4 Section 2-408 By lncreasing The Living Wage Rate By 3/o For Fiscal Year 2014-2015 September 10,2014 Page 2 of 2 lf approved, effective October 1,2014, any service contractor as defined in the Living Wage Ordinance shall be required to pay all employees, who provide services for covered service contracts, the new living wage rates of $11.62lhr with health benefits of at least $1.69/hr, or a living wage of not less than $13.31/hr without benefits. Additionally, as a result of the living wage rate increase effective October 1, 2014, covered service contracts shall be amended to reflect the living wage rate increase and to delete phase in language that is outdated due to the passage of time. CONCLUSION The Administration recommends that the Mayor and City Commission approve the Ordinance accepting the recommendation of the Finance and Citywide Projects Committee to index the living wage rate by three percent (3o/o); and authorize the Administration to prepare amendments for covered service contracts subject to the living wage increase. m, JLM / MT'I NO I RR T:\AGENDA\2014\September\Procurement\Living Wage lncrease FY 2014-2015 - ORDINANCE MEMO 09-10-14.docx 8 ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE VI, ENTITLED "PROCUREMENT," BY AMENDING DIVISION 6, ENTITLED .,LIuNG WAGE REQUIREMENTS FOR SERVICE CONTRACTS AND CITY EMPLOYEES," BY AMENDING SEGTION 2-408, ENTITLED..LIVING WAGE," BY INCREASING THE LIVING WAGE RATE BY 3% FOR FISCAL YEAR 2014.2015 AND DELETING PHASE IN LANGUAGE THAT IS OUTDATED DUE TO THE PASSAGE OF TIME; PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. WHEREAS, pursuant to Section 2-408(a) of the Code of the City of Miami Beach, any service contractors entering into a covered services contract with the City shall pay to all its employees, who provide services covered by Division 6, the stipulated living wage rates as approved by the City Commission; and WHEREAS, pursuant to Section 2-408(d) of the Code of the City of Miami Beach, the living wage rate may, by resolution of the City Commission, be indexed annually for inflation using the Miami PMSA Consumer Price lndex for all Urban Consumers (CP|-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labor, Bureau of Labor Statistics; and WHEREAS, on July 23,2014, the City Commission approved a referral to the Finance and Citywide Projects Committee (the "Committee") for a discussion on indexing the living wage rate for fiscal year 2014-2015 in accordance with the options pursuant to Ordinance 2010-3682; and WHEREAS, at its July 30, 2014 meeting, the Committee considered the available options regarding indexing the living wage rate for fiscal year 2014-2015 presented by the Administration pursuant to the Living Wage Ordinance; and WHEREAS, at its July 30, 2014 meeting, the Committee recommended indexing the living wage rate by three percent (3%) consistent with the three percent (3%) cost of living adjustment approved for unclassified employees; and WHEREAS, effective October 1, 2014, any service contractor as defined in the Living Wage Ordinance shall be required to pay all employees, who provide services for covered service contracts, the new living wage rates of $11.621hr with health benefits of at least $1.69/hr, or a living wage of not less than $13.31/hr without health benefits; and WHEREAS, as a result of the living wage rate increase effective October 1, 2014, covered service contracts shall be amended to reflect the living wage rate increase and to delete phase in language that is outdated due to the passage of time. NOW, THEREFORE, BE !T ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AS FOLLOWS: SECTION 1. That Division 6 of Article Vl of Chapter 2 of the Code of the City of Miami Beach is hereby amended as follows: 9 CHAPTER 2 ADMINISTRATION ARflCLE T, -rI?"uREMENr Division 6. Living Wage Requirements For Service Contracts And City Employees *** Sec. 2-408. Living wage. (a) Living wage paid. ({-) e) Service contractors. Effective October 1. 2014. Any a service contractor entering into a covered services contract with the city shall pay to all its employees who provide services covered by this division, a living wage of no less than $1{-28 $11.62 an hour with health benefits of at least $1.69 an hour, or a living wage of not less than $12,92 $13.31 an hour without health benefits. i Vearr inereasing en fully implemented fer eevered empleyees in the 2012 2013 eity budget year+ Health benefits; eligibility period. For a covered employer or the city to comply with the living wage requirements of this division by choosing to pay the lower wage scale available when a covered employer also provides health benefits, such health benefits shall consist of a payment of at least $4-642 $1.69 per hour toward the provision of a health benefits plan for covered employees and their dependents. lf the health benefits plan of a covered employer requires an initial period of employment for a new employee to be eligible for health benefits (eligibility period) the living wage requirements of this division shall be deemed to have been complied with during the eligibility period, provided the covered employer commences to pay the applicable living wage rate without health benefits, effective as of the date of hire of the covered employee. Upon completion of the eligibility period, and provided the new employee will be provided health benefits, a covered employer may commence to pay the applicable living wage rate with health benefits. Proof of the provision of health benefits must be submitted to the city's procurement director to qualify for the wage rate for employees with health benefits. *** 2 (b) 10 t 1| I ltlai l.- ii/^^,1.4,1 ti.;.-.1la-r..her^,,. ,-^nmJ,r..r,r^ .),tth .1f:/ ii.-al \,^). )nli\ 1 , ,.a,-]^11.r/ 4 )aaa\ lhe it','ing Nlage wiil be 31 A.16ihr. witi: heailh benefili. end Si1.41,i:t'.'.',,tIhc'-t!,3er-.iis; cann€rctnj r\'t!i c;ty flsca! y'ear 20'! 1-'! 2 {Octacet 1, 20i 1; lne i'.,t9 r!,?ge.e;e ltill be S/0.7Z,;hr. *ith health cene{its. erd S'1 2.17,/hr.'t'ithcut be,teiils, an.J canme::ci..g',".,!!,\ ctri ftsc,tl i,ear 2C12 13 (October 1.2012). the ll,",tng , )^6 r.+^ ,,,;,i h6 (r 1 )p hl t;t^ \::lrh Aanaftr-, rarl e t ) o),b, \.;tl^^ttt h^-,1ltr- i?\ ll:inn lha arnntc.q4 tbyaa-,ta=r nhrca-in ^,,.,-,r!nf rn r-rrA.-aniinn ,JnAi)\ rammanrino rtrilh ni+rt ficrzl\. t' t-. !.Gt pt taro tt I pnt Ju\ti ii iJ JLivJUUiiVi; a' i UJ\L/, toi; ii i iCi i'ii;V y?ia, i Uri j/ i,nu(i ,,a?. ?n1n. 1 1 !t'.).r^t\a. I 2(1'n\ tha haal'h hanof:r: rtrs tt,itl ha cr laact I t )\/hr aammanrina ,j,'rh ^;t\,\/E dr ,gco: Ji ,LJit , -. t;J tiiito: ttii t j iriti: ttl j fi.^al ,/d-r )n1 1.1? tOcrtitat 1 )n11t t^^ l-.a)tth F'a-6f;t-' r:tos,a.itl l^a at laact C1 ,.itr,iF', )-,i ^^nn6^.;-^luu,vvur t, Lr t! , vv,iuii\i,o(tJ 'e,,, vo ur itdu' et, tJtt;i., UiiU iul:;iiiY!iil;tJ ',vith lhe cili' fisce; ie...t' 201 2 13 (Cclabet 1 , 201 )). the kee!!!t bercfils tzle ,.,,illfbel ar /e;sl S' .5,! bt . SECTION 2. REPEALER. All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 3. SEVERABILITY. lf any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall not be affected by such invalidity. SECTION 4. CODIFICATION. It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this Ordinance shall become and be made part of the Code of the City of Miami Beach, Florida. The sections of this Ordinance may be renumbered or relettered to accomplish such intention, and the word "ordinance" may be changed to "section," "article," or other appropriate word. SECTION 5. EFFECTIVE DATE. ThisordinanceShalltakeeffectonthe-dayof-,2014. PASSED AND ADOPTED this ATTEST: RAFAEL E. GRANADO, CITY CLERK Underline denotes additions S+it<e+nreugh d enotes deletions (Sponsored by Commissioner Deede Weithorn) PHILIP LEVINE, MAYOR day of ,2014. APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION T:\AGENDA\2O14\SeptembeAProcurement\Living Wage lncrease FY 2014-2015 - ORDINANCE 09-10-14.docx 3 els Doie 11 COMMISSION ITEM SUMMARY Gondensed Title: An Ordinance Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Amending Chapter 1 10 Of The Miami Beach City Code Entitled "Utilities," Amending Article lv, Entitled "Fees, Charges, Rates And Billing Procedure;" Amending Division 2, Entitled "Rates, Fees And Charges," By Amending Section 110-166, Entitled" Schedule Of Water Rates And Tapping Charges," And Section 1 10-168, Entitled "Sanitary Sewer Service Charge," To Adjust Water And Sanitary Sewer Rates By The Same Percentage Enacted By Miami-Dade Water And Sewer Department (WASD); And Also Amending Appendix A To Chapter 110, Entitled "Fee Schedule" To lncrease The Water Rates And Sanitary Sewer Service Charges lmposed By The City Pursuant To Sections 1 1 0-1 66 And 1 1 0-168; idinq For ilitv. And An Effective Date. lntended Outcome Su rted: Maintain the City's infrastructure. Supporting Data (Surveys, Environmental Scan, etc.): lssue: Shall the Mayor and City Commission approve the amendment to the Ordinance on first reading and schedule a second readinq public hearinq? Item S ummary/Recommendation : FIRST READING The City's utility rates are structured to collect the necessary revenues to meet operating and maintenance costs of the water and sewer infrastructure, to cover debt service for water and sewer bonds, to maintain adequate operating fund reserves, and, to pay Miami-Dade County forwholesale water purchased, the treatment of the City's sewage and other fees. ln the past, the City has evaluated each County rate increase and passed through some County rate increases to its customers while subsidizing other rate increase. The Miami-Dade Water and Sewer Department (WASD) has proposed water and sewer rate increases to allwholesale customers. The proposed water rate of $1 .7816 per 1 ,000 gallons, is an increase of $0.0674 above the current rate of $1 .7142. During the last fiscal year, WASD did not increase the water rate but did increase the sewer rate $0.2995 per 1,000 gallons, which was passed on to the City's rate payers. The proposed WASD sewer rate of $2.5600 for FY2014115, is an increase of $0.1077 above the current rate of $2.4523 per 1 ,000 gallons. However, the cunent Miami Beach rate of $6.34 per thousand gallons is insufficient to cover the cost of providing sewer service. Based on the FY15 budget proposed by the Administration, rates have to be increased by 1 9.1 5% to $7.55 per thousand gallons in FY1 5. A significant portion of the deficit over the past few years is a result of both a rate increase of $0.1 1 per 1000 gallons that was implemented by Miami-Dade County in FY10/1 1 and not passed through to the end users and minor operational cost increases that were covered by the rate stabilization fund. The purpose of the rate stabilization fund is to cover anomalies in the billing or revenues year over year and to accommodate some of these costs without the need for rate increases. Unfortunately this fund has been depleted due to the reliance on this to cover inflation and County rate increases. At the Finance & Citywide Projects Committee on August 29, the Committee recommended approval of the respective water and sewer rate increases, as well as establishing a policy of automatically implementing the percentage increases of water and sewer rates that are enacted by Miami-Dade WASD without further Commission action. The sewer rate increase for FY2014115 is $1 .21 per 1,000 gallons, and the water rate increase is $0.07 per 1,000 gallons. For the average 1 1,000 gallons per month customer, the combined water and sewer rates result in a monthly increase of $14.08 in FY2014115. For the minimum usage customer (5,000 gallons or less per month), the monthly impact would be a total of $6.40. THE ADMINISTRATION RECOMMENDS APPROVING THE AMENDMENT TO THE ORDINANCE ON FIRST READING AND SCHEDULING A SECOND READING PUBLIC HEARING. Source of Funds: Amount Account Approved 1 $6,129,000 425-8000-343510 Sewer 2 $491,000 425-8000-343310 Water OBP!Total $6,620,000 Glerk's Office islative Tracki t:\agendaP0 1 4\september\fy1 5 water and sewer rate ordinance i !la AGENDA ,rEil -R 5 Lo^'iWaT Financial lnformation : Keith Wilder, ext 6192 (9 MIAMIBEACH 12 g MIAMIBEACH Ciiy of Miomi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov COMMISSION MEMORANDUM TO: Mayor Phillip Levine and M of the Ci Commission FROM: Jimmy L. Morales, City Manager DATE: September10,2014 SUBJECT: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 110 OF THE MIAMI BEACH CITY CODE ENTITLED "UTILITIES," AMENDING ARTICLE IV, ENTITLED ''FEES, CHARGES, RATES AND BILLING PROCEDURE;" AMENDING DIVISION 2, ENTITLED "RATES, FEES AND CHARGES," BY AMENDING SECTION 110.166, ENTITLED" SCHEDULE OF WATER RATES AND TAPPING CHARGES," AND SECTION 110.168, ENTITLED..SANITARY SEWER SERVICE CHARGE," TO ADJUST WATER AND SANITARY SEWER RATES BY THE SAME PERCENTAGE ENACTED BY MIAMI-DADE WATER AND SEWER DEPARTMENT (WASD); AND ALSO AMENDING APPENDIX A TO CHAPTER 110, ENTITLED "FEE SCHEDULE" TO INCREASE THE WATER RATES AND SANITARY SEWER SERVICE CHARGES IMPOSED BY THE GITY PURSUANT TO SECTIONS 110-166 AND f 10-168; PROVIDING FOR CODIFICATION, REPEALER, SEVERABIL!TY, AND AN EFFECTIVE DATE. ApMTNTSTRATTON RFCOMMENpATtON The Miami-Dade Water and Sewer Department (WASD) has proposed water and sewer rate increases to all wholesale customers of $.0674 for water and $.1 077 for sewer per 1000 gallons respectively effective October 1,2014. ln the past, the City has evaluated each County rate increase and passed through some County rate increases to its customers while subsidizing others. During the last fiscal year, WASD did not increase the water rate but did increase the sewer rate $0.2995 per 1,000 gallons which was passed on to the City's rate paprs. ANALYST9 The City's utility rates for water and sanitary sewer services are structured to collect the necessary revenues to meet annual operating and maintenance costs of the water and sanitary sewer infrastructure, to cover debt service for water and sewer bonds to maintain adequate operating fund reserves, and, to pay Miami-Dade Countyforwholesale water purchased, the treatment of the City's sewage and other fees. ln general, the rates for water supply and sanitary sewer services consist of . Pass-through of the wholesale rate the City pays to Miami-Dade County for the purchase of potable water and treatment of sewagqo Debt service for the Water and Sewer Revenue Ebnds;o Operating and maintenance costs for the water and sewer utili!;. 7.5o/o fee of previous year total revenue paid to the Miami-Dade County Environmental Resource Management Department (DERM) FY,?014{15 Miami Padg Countv Wholeqalq Y,Vatqr and,Fgwgf Bales The Miami-Dade Water and Sewer Department has informed all wholesale customers that the proposed water rate for FY2014115 would increase by $0.0674 to $1.7816 per 1000 gallons. FIRST READING 13 Commission Memo September 10, 2014 Water and Sewer Rate Ordinance Memo Page 2 of 3 The operational expenditure increases for the County are due to projected operating expenses debt service increases in FY2015, and other revenue, charges and adjustments such as reserve requirements and decreased interest earnings. WASD has also notified wholesale customers that their proposed sewer rate will be $2.56, an increase of $0.1077 above the current rate of $2.4523 per 1000 gallons. The cost of the proposed FY2014115 sewer rate increase to Miami Beach is approximately $887,000. The proposed wholesale water and sewer rates are subject to approval by the Board of County Commissioners at their Public Budget Hearings, scheduled for September 2014. Water Revenue Review and Recommendation All operational expenditure increases related to the proposed cost of living adjustment to salaries, increased costs of health insurance and pension, and increases in other operating costs can be absorbed without the requirement to increase the water rate. However, the increase proposed by the County should be passed through to the water customers. This would result in the recommendation to pass through the Miami-Dade County increase of $0.07 perthousand gallons for water rates. Sewer Revenue Review and Recommendation Millian, Swain & Associates, lnc. (MSA) were retained to assist in evaluating the level of revenues produced by current sewer rates and the potential need for rate adjustments. Their findings include the following. 1. The sewer utility has been operating at a deficit since FY13. 2. lncrease in WASD Treated Sewer fees and scheduled increase in debt service payment for existing bonds are the largest contributors to a risein the projected FY15 deficit of $6.44 million. 3. The current rate of $6.34 per thousand gallons is insufficient to cover the cost of providing sewer service. Based on the proposed FY15 budget provided bythe City, rates would have to be increased by 19.1 5o/o to $7.55 per thousand gallons in FY15. 4. Additional rate increases will likely be needed to cover debt service requirement of a proposed $20 million debt issuance in FY15 and to coverfurther increases in costs (due to inflation, etc.) beyond FY15. 5. MSA recommends that a detailed cost of service study be undertaken for the City's sewer utility. 6. Fees charged to Satellite Cities to transport wastewater to WASD appear to be insufficient to cover the cost of providing this service. As part of the comprehensive cost of study, MSA also recommends performing a detailed cost allocation study to address the proper charges to the Satellite Cities. 7. During the detailed cost of service study the City, with the help of MSA, should investigate various ratemaking strategies to ensure the financial stability of the sewer system. These strategies may include the following: o Rate increase to account for multiple years of anticipated cost increases. An annual pass-through mechanism for WASD feeso An annual inflation adjustment A significant portion of the deficit over the past few years is a result of both a rate increase of $0.1 1 per 1000 gallons that was implemented by Miami-Dade County in FY10/1 1 and not passed through to the end users and minor operational cost increases that were covered by the rate stabilization fund. The purpose of the rate stabilization fund is to cover anomalies in the billing or revenues year over year and to accommodate some of these costs without the need for rate increases. Unfortunately this fund has been depleted due to the reliance on this to cover inflation and County rate increases. The suggestion to codify the need to pass through County rate increases is a good suggestion as it would then take an act of Commission to subsidize water and sewer rates for the 14 Commission Memo September 10, 2A14 Water and Sewer Rate Ordinance Memo Page 3 of 3 end users ratherthan the current condition where no action would keep the rates from being passed through. Also the Administration feels that incorporating an adjustment for operating expenses would serve to keep the rate stabilization fund healthy and user fees consistent with the cost of providing service. At the Finance and Citywide Projects Committee (FCWPC) meeting of August 29,2014, the consultants presented a summary of their findings and recommendations. At this meeting, the Committee recommended approval of the pass through of the respective water and sewer rate increases, as well as establishing a policy of automatically implementing the percentage increases of water and sewer rates that are enacted by Miami-Dade WASD to the entire fund without further Commission action. The Committee also directed the Administration to follow up with all appropriate administrative actions to assure that fees are commensurate with the cost of service provided to the Satellite Cities. Conclusion Fee (per thousandqallons) FY 2013t14 Fee Proposed FY15 M-D County !ncr- Prop. FY 2014/15 Fee Difference Frorn FY 2013t14 Water $4.36 $o.07 $4.43 so.o7 Seurer s6.34 $o.1 1 s7.55 $1.21 Total lncrease Cornbined Fee sl o.70 sl 1-9a s1.2a Monthly Cost to 1 1,OOO gallon Customer $117.70 :BO_OO $131 .7a $14,OAIvlontnly (-ost to 5,OOO gallon Customer ss3.50 rDo.oo s59.90 s6.40 Based on the above, the Administration recommends that the City Commission approve a rate increase for water customers of $0.07 and a rate increase for sewercustomers of $1.21 effective October 1,2014. For the average 1 1,000 gallons per month customer, the combined water and sewer rates result in a monthly increase of $14.08 inFY2014l15. Forthe minimum usage customer (5,000 gallons or less per month), the combined rnonthly impact would be a total of $6.40. ln addition, the Administration recommends moving fonuard with the recommended cost of service study and implement the suggested modifications to the water and sewerfee ordinances including allocation of appropriate costs to the Satellite Cities and implementation of recommendations to address the financial stability of the utility by codifying the annual pass through of all percentage increases as enacted by Miami-Dade WASD and increasing the operating budget consistent with the County percentage increase. lLMtMrEt€ t:\agenda\2O 1 4\septembeAfy 1 5 water and sewer rate ord i nance memo. doc 15 ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAM! BEACH, FLORIDA, AMENDING CHAPTER 110 OF THE MIAMI BEACH CITY CODE ENTITLED "UTILITIES," AMENDING ARTIGLE IV, ENTITLED "FEES, CHARGES, RATES AND BILLING PROCEDURE;" AMENDING DIVISION 2, ENTITLED "RATES, FEES AND GHARGES," BY AMENDING SECTION 110.166, ENTITLED" SCHEDULE OF WATER RATES AND TAPPING CHARGES," AND SECTION 110.168, ENTITLED "SANITARY SEWER SERVICE CHARGE," TO ADJUST WATER AND SANITARY SEWER RATES BY THE SAME PERCENTAGE ENACTED BY MIAMI.DADE WATER AND SEWER DEPARTMENT (WASD); AND ALSO AMENDING APPENDIX A TO CHAPTER 110, ENTITLED "FEE SCHEDULE" TO INGREASE THE WATER RATES AND SANITARY SEWER SERVICE CHARGES IMPOSED BY THE CITY PURSUANT TO SECTIONS 110.166 AND 110-168; PROVIDING FOR CODIFICATION, REPEALER, SEVERABILITY, AND AN EFFECTIVE DATE. WHEREAS, the City implemented a Water and Sewer System lmprovement Program ("Program"), which is funded by Water and Sewer Revenue Bonds; and WHEREAS, in 1995, the first series of Water and Sewer Revenue Bonds were issued to construct Phase I improvements for the Program; and WHEREAS, in 2000, the Series 2000 Water and Sewer Revenue Bonds were issued to continue the Program; and WHEREAS, the rate increases proposed herein are for the payment of the phased in debt instruments to continue improvements to the water and sewer infrastructure; and WHEREAS, the rate increases provided herein include the increases for water supply imposed by Miami-Dade County; and WHEREAS, with ongoing drought restrictions, the City anticipates a continuation of its decrease in water consumption and its corresponding decrease in water and sewer revenues; and WHEREAS, the City Commission of the City of Miami Beach has deemed it to be in the best interest of the citizens and residents of the City of Miami Beach to amend Chapter 110 entitled "Utilities", Article lV entitled "Fees, Charges, Rates and Billing Procedure, to periodically adjust water and sewer rates for maintenance and fiscal responsibility purposes. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAM! BEACH, FLORIDA, as follows: SECTION 1. That Chapter 110, Article lV, Division 2, of the Miami Beach City Code is hereby amended as follows: 16 Chapter 110 UTILITIES Article lV. FEES, CHARGES, RATES AND BILLING PROCEDURE Division 2. RATES, FEES AND CHARGES Sec. 110-166. Schedute of water.ates ana t"pping "n"rn"". (a) Every water supply service shall have a monthly minimum service charge on each service installed, varying with and based upon the size of the service pipe required and installed in accordance with the rules of the public works department. All monthlv minimum service charqes and rates shall be adiusted bv the same percentaqe enacted bv the Miami-Dade Water and Sewer Department (WASD). This minimum charge shall be in accordance with the schedule set forth in appendix A and shall entitle the consumer to have supplied through the meter the number of gallons of water set forth in appendix A. There shall not be a rental charge on meters. (b) For quantities of water supplied in excess of the amount set forth in subsection (a) of this section based on the particular size of the service pipe, the water rate shall be as specified in appendix A, which shall be prorated for each 100 gallons in the event of increments of less than 1,000 gallons for non-municipal consumers of water. Sec. 110-168. Sanitary sewer service charge. (a) There is hereby imposed, upon all premises within the city connected to or using the facilities of the city's sanitary sewer system, a monthly sanitary sewer service charge. Such sanitary sewer service charge shall be in an amount as specified in appendix A, which charge shall be prorated for each 100 gallons of increments of less than 1 ,000 gallons, as shown by the water bills rendered in accordance with this article. The sanitary sewer service charge shall be and become effective and binding on October 5, 1997. The amount of such sanitary sewer service charge shall be shown as a separate item on such water bills and shall be paid by the owner, tenant or occupant in possession of such premises at the same time and in the same manner as is provided in this article for the payment of water bills. All sanitary sewer rates shall be adiusted bv the same percentaoe enacted bv the Miami-Dade Water and Sewer Department (WASD). For the purpose of irrigation, the customer may apply for an irrigation meter. Sanitary sewer charges will not be applied to consumption metered through irrigation maters. SECTION 2. That Appendix A to Chapter 110, entitled "Utilities," of the Miami Beach City Code is hereby amended as follows: 17 APPENDIX A FEE SCHEDULE Chapter 1 10 Utilities Article lll Stormwater Utility Division 2. Rates, Fees and Charges *** Section this Code 1 10-166(a) 110-166 (b) Gallons of Water per Month 5.000 7.000 11.000 17.000 40.000 80.000 120.000 200.000 Description Minimum service charge: Size of Meter % 1" 1.5" 2" 3" 4" o q Minimum Monthlv Service Charqe (effective for billinqs on or after October 1. 2014) 22.15 31.01 48.73 75.31 177.20 354.40 531.60 886.00 Water in excess of subsection 110-166(a), shall be as follows: $2.21 per 1,000 gallons, effective with billings on or after October 1, 2000; $2.26 per 1,000 gallons, effective with billings on or after October 1, 2001; $2.31 per 1,000 gallons, effective with billings on or after October 1, 2002; $2.44 per 1,000 gallons, effective with billings on or after October 1, 2003; $2.49 per 1,000 gallons, effective with billings on or after October 1,2004; and $2.54 per 1,000 gallons, effective with billings on or after October 1, 2005; and $2.79 per 1,000 gallons, effective with billings on or after October 1, 2006; and $3.23 per 1 ,000 gallons, effective with billings on or after October 1,2007; and $3.88 per 1,000 gallons, effective with billings on or after October 1, 2008; and $4.36 per 1,000 gallons, effective with billings on or after October 1, 2009; and $4.43 per 1.000 qallons. effective with billinos on or after October 1. 2014 18 1 10-168(a)Sanitary sewer service charge, shall be as follows: $3.73 per 1,000 gallons, effective with billings on or after October 1, 2000; $3.81 per 1,000 gallons, effective with billings on or after October 1, 2001; $3.90 per 1,000 gallons, effective with billings on or after October 1,20Q2; $4.03 per 1,000 gallons, effective with billings on or after October 1, 2003; $4.12 per 1,000 gallons, effective with billings on or after October 1, 2004; and $4.21 per 1 ,000 gallons, effective with billings on or after October 1, 2005; and $4.25 per 1,000 gallons, effective with billings on or after October 1, 2006; and $4.93 per 1,000 gallons, effective with billings on or after October 1, 2007; and $5.62 per 1 ,000 gallons, effective with billings on or after October 1, 2008; and $6.04 per 1,000 gallons, effective with billings on or after October 1, 2009; and $6.34 per 1,000 gallons, effective with billings on or after October 1, 2013; and $7.55 per 1.000 qallons. effective with billinqs on or after October 1,2014. SECTION 3. CODIFICATION It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made part of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section", "article" or other appropriate word. SECTION 4. REPEALER All ordinances or parts of ordinances in conflict herewith are and the same are hereby repealed. SECTION 5. SEVERABILITY lf any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for any reason, held invalid or unconstitutional, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity or constitutional, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity or constitutionality of the remaining portions of this Ordinance. SECTION 6. EFFECTIVE DATE This Ordinance shall take effect on the PASSED and ADOPTED this day of ,2014. 2014day of ATTEST: PHILLIP LEV!NE, MAYOR RAFAEL E. GRANADO, CITY CLERK Underline denotes additions S++*e+nreugh d e notes de letion s (Sponsored by Commissioner Deede Weithorn) T:\AGENDA\201 4\Septem ber\FY1 5 Water and Sewer Rate Ordinance 1 stRdg.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ?/tuDote 19 R7 RESOLUTIONS 20 COMMISSION ITEM SUMMARY Gondensed Title: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING: 1) THE TENTATIVE AD VALOREM MILLAGE OF 5.7942 MILLS FOR GENEML OPERATING puRposEs, wHtcH ts THTRTEEN AND FOUR-TENTHS PERCENT (13.4%) MORE THAN THE "ROLLED-BACK" RATE OF 5.1076 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2295 MILLS; FURTHER SETTING THE SECOND PUBLIC HEARING TO CONSIDER THE MILLAGE RATE FOR FISCAL YEAR (FY) 2014115, ON TUESDAY. SEPTEMBER 30.2014 AT 5:0'1 P.M. lntended Outcome Ensure expenditure trends are sustainable over the long term Supporting Data (Surveys, Environmental Scan, etc.): ln the 2014 Community Survey, both residents and businesses reported the following area for the City related to value for taxes paid:o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or good (Residents: 58%; Businesses 54%) Item Su mmary/Recommendation : The Administration is recommending a total combined millage rate for the City of Miami Beach of 6.0237, which represents a decrease of 0.0926 mills. The proposed operating millage decreased 0.0692 mills and includes a generaloperating millage rateof 5.7942 and a General Fund Capital Renewaland Replacement millage of 0.1083. The proposed voted debt service millage rate is adjusted from 0.2529 to 0.2295, a decrease of 0.0234 mills. The proposed millage rate decrease of 0.0926 mills reoresents approximatelv half of the remaininq millaoe rate reduction goal of 0.2079 and does not result in a property tax increase to median or averaoe properfu owners thatqualifoforthe homestead exemotion and the Save Our Homes cap. The tentatively adopted combined millage rate of 6.0237 mills is 0.0926 mills less than the 6.1163 combined millage rate for FY 2013114. The tentatively adopted operating millage of 5.7942 mills for FY 2014115 is 0.6866 mills more than the rolled-back rate of 5.1076, and thus, the City is required to publish a Notice of Tax lncrease. The proposed operating millage rate of 5.7942 requires a majority approval (4 of 7 votes) of the Commission. Financial !nformation: Amount Account 1 2 Total Financial lmpact Summary: lncluding the proposed millage rate for FY 2014115,the City has decreased the millage by 0.42'13 mills in the last four years and combined millage rates today remain more than 2.6 mills lower, or 31 percent, than in FY 1999/00 and approximately 1.6 mills lower than in FY 2006107. As a result, the oroposed orooerty tax lew is aoproximatelv $13 million less in FY 2014l15 than it was in FY 2006/07. AGEr'roA rreu R7 A I{s MIAMIBEACH oxre ?-10-1121 g MIAMIBEACH City of Miomi Beoch, I700 Convenlion Center Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov COMMISSION MEMORANDUM To: Mayor Philip Levine and Members mrsston FROM: Jimmy L. Morales, City Manager DATE: September10,2014 SUBJECT: A RESOLUTION OF THE MAYO 5.7942 MILLS FOR GENERAL OPERATING PURPOSES, WHICH IS THIRTEEN AND FOUR-TENTHS PERCENT (13.4%) MORE THAN THE "ROLLED-BACK',RATE OF 5.1076 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2295 MILLS; FURTHER SETTING THE SECOND PUBLIC HEARING TO CONSIDERTHE MILLAGE RATE FOR FTSCAL YEAR (FYl2014115, ON TUESDAY, SEPTEMBER 30, 2014 AT 5:01 P. M. ADMINISTRATION RECOMMEN DATION The Administration recommends that the City Commission adopt the attached Resolution which sets the following: 1) Proposed Millage Rates for FY 2014115: General Operating 5.6859 mills (5.7551FY 2013114, 0.0692 decrease) Capital Renewal & Replacement 0.1083 mills Sub-Total Operating Millage 5.7942 mills (5.8634FY 2013114, 0.0692 decrease) Voted Debt Service 0.2295 mills (0.2529 FY 2013/14. 0.0234 decrease) Total 6.0237 mills (6.1163 FY 2013114,0.0926 decrease) 2\ The tentatively adopted combined millage rate of 6.0237 mills is 0.0926 mills less than the 6.1163 combined millage rate for FY 2013114. The tentatively adopted operating millage of 5.7942 mills for FY 2014115 is 0.6866 mills more than the rolled-back rate of 5.1076, and thus, the City is required to publish a Notice of Tax lncrease. 3) The second public hearing to consider the final millage rates and budgets for FY 2014115 shall be on Tuesday September 30, 2014 at 5:01 P.M., in the City Commission Chambers, City Hall, 1700 Convention Center Drive. The "Rolled-Back" millage rate for FY 2014115 is the millage rate required to produce the same level of property tax revenues in the General Fund in FY 2014115 as anticipated to be received in FY 2013114. lt is important to note, that the January 1,2013, tax roll Citywide declined by almost $1.02 billion (4.1o/o) between the July 1, 2013 valuation and the July 1 , 2014 valuation due to appeals, adjustments, etc, which is part of the reason the FY 2014115 "rolled-back rate" is 0.6866 mills lower than the FY 2013/14 current millage rate and lower than it would be if the rolled-back rate was only adjusted for the increase in revenues generated by higher property values. The area outside of City Center RDA, which impacts General Fund revenues, declined in value by approximately $0.24 billion during the same period of time. CITY COMMISSION OF THE CITY OF MIAMI 22 FY 2014115 Proposed Millage September 10,2014 Page2 The Administration is recommending a total combined millage rate for the City of Miami Beach of 6.0237. The total proposed operating millage decreases to 5.7942 mills, which includes a General Operating millage rate of 5.6859 and a General Fund Capital Renewal and Replacement millage of 0.1083. The proposed voted debt service millage rate is adjusted from 0.2529 to 0.2295, a decrease of 0.0234 mills. PROCEDURE Florida Statutes 200.065 requires that at the conclusion of the first public hearing on the proposed tax rate and budget, the City Commission proceed in the following specific manner: 1. Adopt a tentative ad valorem millage rate for FY 2014115 operating purposes. This is accomplished by adopting a Resolution that includes the percentage increase ordecrease over the "Rolled-back" rate; the required Debt Service millage rate; and, the date, time, and place of the second public hearing State statute requires that only the title be read aloud. 2. Adopt a tentative general operating budget for FY 2014115. Also included, are budgets for the Enterprise, lnternal Service, and Special Revenue Funds. This is accomplished by adopting a companion Resolution. (See accompanying City Budget Agenda ltem). Both the millage and budget Resolutions must be adopted again after a second and final public hearing. SUMMARY ln FY 2010111 the city's approach to addressing the then deficit of $32 million included a distribution of the shortfall between taxpayers and employees. Taxpayers had their tax rate increased from 5.6555 to 6.2155, an increase of 0.56 mills. The goal of the Commission has been to bring them back to that level as property values increase over time. lt should be remembered that between FY 2009/10 and FY 2010/1 1 values declined by $Z.O billion driving the need for an increase in the millage. ln FY 201 1112lhe City took its first step in that direction with a reduction in the millage rate of 0.05 mills. The millage rate for FY 2012fi3 reduced the operating millage by an additional 0.0746 mills. ln the FY 2013/14 budget, the millage rate was reduced 0.2275 mills. Over three years, this reduction represents 63 percent of the goal to get back to a millage rate of 5.6555. The remaining goalfor millage reduction is 0.2079. The Administration is recommending a total combined millage rate for the City of Miami Beach of 6.0237, which represents a decrease of 0.0926 mills. The proposed operating millage decreased 0.0692 mills and includes a generaloperating millage rate of 5.7942 and a General Fund Capital Renewal and Replacement millage of 0.1083. The proposed voted debt service millage rate is adjusted from0.2529 to 0.2295, a decrease of 0.0234 mills. The proposed millage rate decrease of 0.0926 mills represents approximately half of the remaining millage rate reduction goal of 0.2079 and does not result in a property tax increase to median or average property owners that qualify for the homestead exemption and the Save Our Homes cap. 23 FY 2014115 Proposed Millage September 10,2014 Page 3 It is important to remember that in prior years, the City of Miami Beach significantly reduced tax rates as property values increased. Between FY 1999/00 and FY 2009/10, total combined City of Miami Beach propertytax rates declined approximately2.S mills. ln FY 2007108 alone, the millage rate declined by approximately 1 .8 mills, with annual savings to the average homesteaded property of over $400. Further, despite an adjustment of 0.56 mills in the operating tax rate in FY 2010/1 1, City of Miami Beach proposed combined millage rates today remain more than 2.6743 mills lower than in FY 1999/00 (31 percent), and 1.6493 mills lower than 2006/07 (21.s%o). ANALYSIS OF PROPERTY VALUES IN MIAMI BEACH On July 1, 2014, the City received the "2014 Certification of Taxable Value" from the Property Appraiseds Office stating that the taxable value for the City of Miami Beach is $27.1 billion including $152.2 million in new construction. The preliminary 2014 value represents an increase of $2.4 billion or 9.9 percent more than the July 1 ,2013, Certification of Taxable Value of $24.6 billion and an increase of 9.3 percent, excluding new construction. The comparative assessed values for the Miami Beach Redevelopment Agency City Center redevelopment district increased from $3.9 billion to $4.2 billion an increase of $315 million or an 8.1 percent increase over 2013 certified values. ln addition, assessed values within the geographic area formerly known as the South Pointe redevelopment district increased from $3.9 billion to $4.3 billion an increase of $413 million, or a 10.5 percent increase in values over 2013 certified values. As a result, taxable values in the areas outside the City Center RDA/South Pointe area increased by 10.2 percent, from $16.9 billion to $18.6 billion, an increase of $1.7 million. Citywide values excluding City Center increased from $20.8 billion to $22.9 billion, an increase of $2.1 billion or 10.3 percent. Values outside the City Center area determine General Fund revenues. COMPARATIVE ASSESSED VALUES (in billions) Jon. I 2013 Volue lin billionsl % Cho )on. 1,2014 Volue (in hillionsl Chonge from 2013 Volue lBudoetl As of July 1 20r3 (For FY 2013/14 Budoetl Revised Volue (For FY 2Ot3/14 Proimtionl Chonge in 2013 Volues As of July I 20r 3 lFor 2014/ | 5 Budoetl $ lin billionsl % Cho RDA - Ciiy Ctr $ 3.82t,$ 3.6341 $ (0.2373 4.1"1 $ 4.1867 $ 0.3153 8.17 Soulh Poinle 3.914t 3.7692 (0. r 456 -3.7'l 4.3274 $ 0.4127 10.57, Generol Fund excl S.Pte \6.870i 16.2354 (0.6349 -3.8'l 18.5942 $ 1.723s 10.27, Totol Citfrvide s 24.6s6:$ 23.6387 (r.0r78 4.1"/,$ 27.108,$ 2.4519 9.90/, Citywide Net ot iirv Can+ar $ 20.785 r $ 20.0046 $ (0.7805 3.87 $ 22.921)$ 2.136(10.37 24 FY 2014115 Proposed Millage September 10,2014 Page 4 DETERMINING THE OPERATING MILLAGE LEVY The first building block in developing a municipal budget is the establishment of the value of one mill of taxation, wherein the mill is defined as $1.00 of ad valorem tax for each $1,000 of property value. For the City of Miami Beach, the value for each mill is determined by the 2Q14 Cerlification of Taxable Value and has been set al$27.1 million. Florida Statutes permit a discount of up to five percent for early payment discounts, delinquencies, etc. Therefore, the 95 percent value of the mill is $25.7 million. Net of Center City RDA tax increment available to the General Fund, the value of one mill at 95 percent is $22.0 million. IMPACTS OF CHANGES IN PROPERTY VALUES The FY 2013114 operating millage rate for general City operations was 5.8634 based on July, 2013 Certification of Taxable Value. Based on the July 1 ,2014 Certiflcation of Taxable Value, 5.8634 mills would generate approximately $1OS.t million at 100% collection ($tSO.g million at 95o/o collection) in generaltax revenues, an increase of $14.3 million at100o/o collection ($tg.O million at 95% collection) over FY 2013114 property tax revenues Citywide (General Fund, City Center RDA and the South Pointe area). The General Fund property tax revenues would increase by $t t.g million, if the FY 2013114 millage rate was maintained. Further, the January 1,2013 tax roll Citywide declined by $t.02 billion $.1Yo) between the July 1, 2013 valuation and the July 1,2014 valuation due to appeals, adjustments, etc., which is part of the reason that the FY 2014115 "rolled-back rate" is significantly less than the FY 2013/14 current millage rate. STATE LEGISLATED OPERATI NG MI LLAGE REQU ! REMENTS Pursuant to recently enacted State legislation, the City may elect to approve millage rates above the roll-back rate up to the constitutional cap of 10 mills subject to the following votes by the Commission or referendum: . Option l: A majorityof the approvalof the Commission Millage is required to approve a millage up to 7 .2121 (equivalent to 3.15 percent increase in property tax revenues). The 3.15 percent increase is the state per capita personal income gain for the prior calendar year. . Option ll: A twothirds approval (5 of 7 votes) of the Commission is required to approve a millage up to 7.9333 (equivalent to a 10% increase in the ad valorem revenues above Option l). . Option !ll: A unanimous approval of the Commission or referendum is required to approve a millage above 7.9333 up to the 10 mill cap The proposed operating millage rate of 5.7942 therefore requires a majority approval (4 of 7 votes) of the Commission. DETERMINING THE VOTED DEBT SERVICE MILLAGE LEVY The general obligation debt service payment for FY 2014115 is approximately $5.9 million. Based on the July 1 ,2014 Certified Taxable Value from the PropertyAppraiser, these bonds would require the levy of a voted debt service millage of 0.2295 mills. This represents a decrease of 0.0234 mills. 25 FY 2014115 Proposed Millage September 10,2014 Page 5 COMBINING THE OPERATING AND VOTED DEBT SERVICE MILLAGE LEVY At the July 23, 2014 Commission meeting, the Commission set the operating millage at the same level as FY 2013114 and the voted debt service millage decreased by 0.0234 mills. This represents a total decrease in the operating millage rate of 0.0234 mills. On August 29th, the Finance and Citywide Projects Committee voted to reduce the operating millage rate an additional 0.0692 mills for a combined millage rate reduction of 0.0926 mills compared to FY 2013114. lllustrated below is a comparison of the combined millage rates and ad valorem revenues to the City of Miami Beach for FY 2013114 and'FY 2014115, including RDA. lt is recommended that in the General Fund, 0.1083 mills of the totaloperating millage continue to be dedicated to renewaland replacement, resulting in approximately $2.18 million in renewal and replacement funding. The proposed millage rate is 1.5%o less than FY 2013114 and 21.5% less than FY 2006107. % lnc/(Dec) Gity of Miami Beach Millage Rates Operating Capital Renewal & Replacement Sub-total Operating Millage Debt Service Total FY 06/07 7.192C 0.182C FY 13t14 5.7551 0.1083 Inc/(Dec) -0.0692 0.0000 rrom rrom FY13l14 FY 06/07 7.3740 0.299C 5.8634 0.2529 -0.0692 -0.0234 -1.2Yo -21.40/< -9.3o/o -23.20/< 7.6730 6.1163 6l$2$-0.0926 -1.5o/o -21.5V. IMPACT OF PROPOSED MILLAGE ON PROPERW OWNERS Homesteaded Properties Amendment 10 to the State Constitution took effect on January 1 , 1995 and limited the increase in assessed value of homesteaded property to the percentage increase in the consumer price index (CP!) or three percent (3%), whichever is less. For 2014, the CPI has been determined to be 1.5 percent and therefore, the increase is capped at 1.5o/o for increased values as of January 1 ,2014. Overall, based on the homesteaded properties in the January 1,2013 homestead values as of July 1,2013 valuation, the median value of homesteaded property in Miami Beach for 2013 was $132,371, and the average $317,086. Applying the increase to the market value of all existing homesteaded properties from the 2013 tax roll, and the 1 .5 percent CPI adjustment, the impact of the millage rate adjustment to homesteaded properties would be no increase in property taxes as shown in the following table. 26 FY 2014115 Proposed Millage September 10,2014 Page 6 Homesteaded Properties FY 2013114 Ft 20L4ltS with 1.5% CPI Median Averaqe Median Averaqe !013 Preliminary Taxable Value 3 132.371 3 317.086 3 13/1,357 a 321,U2 City of Miami Beach Operating Voted Debt Total Miami Beach $ 776 33 $ 1,859 80 $ 778 31 $ 1,86s 74 $ 809 $ 1,939 s 809 $ 1.939 Change in Taxes Operating Voted Debt Total Miami Beach t 2$ (21 6 (6 t $ Source: Miami-Dade Countv ProDerty Appraise/s - 2013-averaqe-medianhomestead-residential-values file Non-Homesteaded Properties The annual increase in market value of a non-homestead property is capped at 10 percent (does not apply to school millages). The city-wide average increase in property values is 9.9 percent. The property value of individual properties may increase more or less than 9.9 percent, but not more than 10 percent. Historical Perspective !t is important to remember that in prior years, the City of Miami Beach significantly reduced tax rates as property values increased. Between FY 1999/00 and FY 2009110, property tax rates declined approximately 2.8 mills. ln FY 2007lOA alone, the property tax rate declined by approximately 1.8 mills, with annual savings to the average homesteaded propertyof over$400. ln addition, in FY 2005/06 and FY 2006107, the City funded $200 and $300 homeowner dividends paid to homesteaded property owners in the City. r-_- I| '* lt"*iI '*lL*il-tI .e "".rlotlcri o 5.@l l-a I t= It,*1il| '*i'I r*ll"*l I I TOTAT COMBINED MILI.AGE llilfil FisalYeaE Although the City increased the operating tax rate by 0.56 mills in FY 2010111, the City has decreased the millage by 0.4213 mills in the last four years and combined millage rates today remain more than 2.6 mills lower, or 31 percent, than in 1999/00 and approximately 1 .6 mills lower than in 2006107 . As a result. the proposed propertv tax lew is approximatelv $13 million less in FY 2014/15than itwas in FY 2006/07. 27 FY 2014115 Proposed Millage September 10,2014 PageT Property Value, Millage, and Property Tax Levy Toxoble Volues Chort Toxoble Propet Volues lbillions) Finol,/Revired Toxoble Volues lhillinncl Mrll6s- 8.1.,Tov Lew Iin nrlllion.;l Totol Combined Cirywide Gnerol Fund/RDl Totol Tox Levy includino Debt Generol Fund Totol (including S. Pointe, ond Renewol & Y1997 /98 $ 646 $ 6.40 9. t t\N 7 4990 s 5745 46 78 Y 1598/99 $ 692 $ 687 8.9830 7A990 $ 6037 $ a4.b6 Y1999/@ $ 7.66 $ 7.54 8.6980 7A990 $ 6a.29 $ 47.36 Y2Ccr)/Ol $ 832 $ 8.22 8.5550 7.3990 $ 69.08 s 49.75 Y2Cn1 /O2 s 940 $ 9.22 8.3760 7 2990 s 7597 s 5437 Y2Co2/O3 $ t0s6 $o.4 8.3220 7.2990 $ 84 81 $ 6l05 Y)m?/oa $ 1209 $85 8. I 230 7.2990 $ 95.39 $ 68. 17 FY2CfiA/05 $ 14.04 3.86 8. I /30 7 4250 1Q.74 $ .29.38 Y?An5 /06 s 17A s 1.5 I 0730 7 481(J s 13.5 9r s 169 Y266/O7 $ 2274 $ 2226 7 673C,7.3740 $ 168 38 $40.31 Y2Cf7/O8 $ 2685 $ 26 14 5.8970 5.6555 $ r 50.42 $5.33 FY2A)8/@ $ 26.90 25 89 5.8930 5.6555 t50.59 $5.94 Y2009 0 s 2a7a s 2324 59123 5 6555 s 138 70 $573 Y2010/$l0 $ 20.97 6.5025 6.2155 $ I36s5 $2.14 Y20r l 2 $ 2198 $ 20.7 5 6.4539 6. r 655 $ \34 75 $1.29 Y2Q12 3 s 23.07 22.O2 6.3477 6.0909 $139 l0 $4.32 .Y2013/4 s )a66 s 2364 6 il63 .5 8634 s 1a3 26 s 741 Y2O1 4/5 $27 l0 6.0237 5.7942 $ 155.10 $7.76 Overlapping Jurisdictional Operating and Debt Service Millages City of Miami Beach property owners must also pay property taxes to Miami-Dade County, the Miami-Dade County School Board, the Children's Trust, the South Florida Water Management District, Okeechobee Basin, Everglades Project, and the Florida lnland Navigational District. The countywide tax rate for Miami-Dade County decreased by 0.0345 mills to 4.6690; the library tax rate increased 0.1 1 15 mills to 0.2840 mills; and the debt service millage increased 0.0280 mills to 0.4500 mills. The tax rate forthe Miami-Dade School District decreased slightlyfrom 7.9770 mills to 7.9740 mills. The Children's Trust millage is maintained at 0.5000 mills. As a whole, the millage rates for the oc .o = oJ x(5 F '15oco Eoo 240 220 200 180 '160 140 120 100 303 E'oa202 o, Eo10\q =ooa w PygpgfiValues --r-Tax Levy including Debt '07 '08 '09 '10 '11 ',12 ',13 '.14 ',15 28 FY 2014115 Proposed Millage September 10,2014 Page 8 South Florida Water Management District, Okeechobee Basin, Everglades Project, and Florida lnland Navigational District decreased 0.0174 mills to 0.4187 mills. With the proposed rates for FY 2014115, the Miami Beach portion of the FY 2014115 tax bill is approximately 30 percent of the total bill. Of note. the Countv millaoe is 0.9830 mills less than their millaoe in FY 2006/07. as compared to the Citv's proposed millaqe which is 1 .6493 mills less than the Citv miilaqe in FY 2006/07. Further, the School Board millage is only minimally below the FY 2006107 millage rate, despite the recently proposed decrease. The significant difference in the total overlapping millage rate is a direct result of the City's effort to keep the millage rates as low as possible. A summary of the tax rate changes is provided in the following table. OVERI.APPING TAX MILLAGE F{ Osl0i "t L3lt4 variance homlSlL4 variance from 06/07 14lL5 Total :lty of Miami Beach Millage Rates Operating 7.L921 5.755:ir;ii6:,f,n-t!-0.069,-1.506 Capital Renewal & Replacement 0.182r 0.108::::::O:10E:0.000(.0.073 Subtotal Operating Millage 1.974t 5.863 ::::W3.79tI -o.0692 -1.5791 Voted Debt Seruice 0.299r o.2521 r*...ir 2291 -o.0234 {.069: Tota 7.6731 6.116:::.{S2!l:.0.G,2(-1.549:t@, vliami Dade Countv Countywide 5.515t 4.7031 ,.,...:,4.6691 -0.034!{.945( Librarv 0.486r 0.1721 o,?*i!l 0.111:4.202( Debt Seruice o.285i 0.4221 0.028(0.165( Subtota 5.386t 5.298t 0.105t -0,983(277, ;chool Board 8.105r 7.g-nl ts'r41 {1.003r {.131(399 :hildren's Trust o.4121 0.500(:;*.50ff 0.000(0.078(2A )ther 0.735r 0.445:iitNt li0;4lri {.026t {.317 2?, TotE 2r.3221 20.336t ll|i&|tlgt -0.017{-3.002(t(xr9r lmpact of Combined Tax Rates of Overlapping Jurisdictions on Homesteaded Properties The median and average January 1,2013 taxable values of $132,371and $317,086, respectively, will increase by 1 .5o/o CPlinFY 2014115 due to the Save Our Homes Cap which only allows taxable values to increase by 3.0% or CPl, whichever is lower. Applying the proposed combined millage rates to the median and average taxable values results in an additional $38 for the median and a $92 increase for the average. These increases are mitigated by no increase in property taxes for the median or the average from the reduction in millage in the City of Miami Beach's portion of the property tax bill. Median properties would pay approximately $2,729 for all taxing jurisdictions combined, while the average taxes generated would be approximately $6,540 per homesteaded property. Of these taxing jurisdictions, the highest component is the Miami-Dade School Board, at $1,071 for a median value property, and $2,566 for an average valued property. The following table provides examples of changes in property taxes for homesteaded properties using the proposed tax rates and potential changes from 2013 values. 29 FY 2014115 Proposed Millage September 10,2014 Page 9 lmpact on Homesteaded Properties Assumlng Chanoes ln Taxable Value from Januaw 1.2014 FY 20',t31',t4 FY 201rUl5 wlth 1.5% CPI M€dian I Averam Median I AveEoe !013 Preliminary Taxablo Value 0 132,371 $ 317,086 $ 134,357 ' 321,U2 City of Miami Beach Operating Voted Oebt Total Miami Beach Miami Dade County Schools Other $ 776 $ 1,859 33 80 s 778 $ 1.865 31 7l $ 809 $ 1.939 $ 809 $ 1.939 701 1,056 1rc 1,680 2,529 qnn 726 1,O71 1ra 1,739 2,566 ,OA Tot6 s 2.691 S 6.448 $ 2.729 $ 6.540 3hanoe in Taxes City of Miami Beach Op€rating Vot€d D€bt Total Miami Beach Miami Dade County Schools Other $ ,$ t (2) (6 t-$- 25 15 (2) 59 37 (4 Total $ 38$ 92 As with the City of Miami Beach millage rates, impacts of the combined jurisdictional millage rates for non-homesteaded properties are based on the individual property values. SECOND PUBLTC HEARING The second public hearing on the tentatively adopted millage rate and budget tor FY 2014/15 must be advertised no later than 15 days after the first public hearing. lt is recommended that the second public hearing be set for Tuesday, September 30, 2014 al5:01 P.M., in the City Commission Chambers, City Hall, 1700 Convention Center Drive. CONCLUSlON The Administration recommends adoption of the attached Resolution which sets both tentative operating and debt service millage rates for FY 2014115 and establishes a second public hearing to be held on Tuesday, September 30, 2014, at 5:01 P.M. JLM/JW^@ 30 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING: 1) THE TENTATIVE AD VALOREM MILLAGE OF 5.7942 MILLS FOR GENERAL OPERATING PURPOSES, wHtcH rs THTRTEEN AND FOUR-TENTHS PERCENT (13.4%) MORE THANTHE "ROLLED-BACK" RATE OF 5.1076 MILLS; AND 2l THE DEBT SERVICE MILLAGE RATE OF 0.2295 MTLLS; FURTHER SETTTNG THE SECOND PUBLIC HEARING TO CONSIDER THE MTLLAGE RATE FOR FtscAL YEAR (Fyl 2014t15, ON TUESDAY, SEPTEMBER 30, 2014 AT 5:01 P.M. WHEREAS, the City of Miami Beach significantly reduced tax rates as property values increased. Between FY 1999/00 and FY 2011112, total combined City of Miami Beach property tax rates declined approximately 2.2 mills despite an increase of 0.56 mills in FY 2010/11; and WHEREAS, ln FY 2007108 alone, the millage rate declined by approximately 1.8 mills, with annual savings to the average homesteaded property of over 9400; and WHEREAS, City of Miami Beach combined millage rates remain more than 2.6 mills lower, or31 percent, than in FY 1999/00 and approximately 1.6 mills lowerthan in FY 2006/07, resulting in a net tax levy reduction of approximately $13 million; and WHEREAS, the administration is continuing to evaluate opportunities to further reduce the millage, and WHEREAS, on July 23, 2014, the City Commission following a duly noticed public hearing, adopted Resolution No. 2014-28674, which set the proposed general operating millage rates at 5.8634 mills (excluding debt service) for general operating purposes, and 0.2295 mills for debt service, a reduction of 0.0234 mills from the FY 2013114 debt service rate; and WHEREAS, on August 29, 2014, the Finance and Citywide Projects Committee recommended a reduction of the general operating millage rate of 0.0692 for a proposed general operating millage rate at 5.7942 mills (excluding debt service), for a total reduction of 0.0926 mills from the FY 2013114 rate for general operating purposes, and 0.2295 mills for debt service; and WHEREAS, Section 200.065, Florida Statutes, requires that at the conclusion of the first public hearing on the City's proposed tax rate and budget, the City Commission: 1) adopt a tentative ad valorem millage rate for FY 2014115 operating purposes; and 2) the required Debt Service millage rate; this is accomplished by adopting a Resolution that includes the percentage increase or decrease over the "rolled-back" rate; and WHEREAS, at this time the Administration recommends that the City Commission set the second and final public hearing to consider the aforestated millage rates for FY 2014t15. 31 NOW THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, as follows: (1) Pursuant to Section 200.065, Florida Statutes, there is hereby levied a tax for FY 2014115, on all taxable and non-exempt real and personal property located within the corporate limits of the City of Miami Beach, Florida, as follows: For the purpose of operating the government of the City, the rate assigned amounts to 5.7942 mills. Also included are appropriate reserves and contingencies, which are not limited to reserves for tax discounts and abatements of uncollected taxes. The millage rate reflected is thirteen and four-tenths percent (13.4%) more than the "Rolled-back" rate of 5.1076 mills. For the purpose of providing payment on the principal and interest portions of the General Obligation Bond Debt outstanding, the rate assigned amounts to 0.2295 mills. (2) The tentative adopted millage rates for the City of Miami Beach, Florida for FY 2014t15 are subject to a second and final public hearing, herein set for and to be held at 5:01 p.m., Tuesday, September 30, 2014, in the City Commission Chambers, City Hall, 1700 Convention Center Drive, Miami Beach, Florida. PASSED and ADOPTED this 1Oth day of September, 2014. Philip Levine, Mayor ATTEST: APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION (a) (b) q-1- (+ - Dole Rafael Granado, City Clerk -L .(- 32 R7 - Resolutions R7A2 Adopt Tentative Budgets For General, G.O., RDA, Enterprise, lnternal Service, And Special Revenue Funds A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service Funds, and Special Revenue Funds For Fiscal Year 2014115 Subject To A Second Public Hearing Scheduled On Tuesday, September 30, 2014 At 5:01 p.m. 5:01 p.m. First Readinq Public Hearinq (Budget & Performance lmprovement) (ltem to be submitted in Supplemental) Asenda ttem R7 AZ Date ?lgt,/V33 THIS PAGE INTENTIONALLY LEFT BLANK 34 COMMISSION ITEM SUMMARY Condensed Title: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM MILLAGE RATE oF 1.1305 MTLLS FOR FTSCAL YEAR (Fy) 2014115 FOR THE NORMANDY SHORES LOCAL GOVERNMENT DtsTRtcT, wHtcH ts oNE PERCENT (1.0%) LESS THAN THE "ROLLED-BACK', RATE OF 1.1391 MILLS SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:02 P.M. lntended Outcome lncrease visibility of police; Maintain crime rates at or below national trends Supporting Data (Surveys, Environmental Scan, etc.): ln the 2014 Community Survey, both residents and businesses reported the following areas for the City to address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 98%) o Neighborhood safety during the evening/night (Residents: 88%) Item Summary/Recommendation : FS 200.065, entitled 'Method of Fixing Millage" establishes specific guidelines that must be used by all local government entities, including dependent taxing districts like Normandy Shores in setting its millage (property tax) rates. Not unlike its principal taxing authority (City of Miami Beach), Normandy Shores is also required to transmit within 35 days from receipt of the Certification of Taxable Value (received July 1,2014), to the Miami-Dade County Property Appraiser, a proposed operating millage rate, the calculated rolled-back rate and the date, time, and place of the first public hearing to consider the proposed operating millage rate and tentative budget for FY 2014t15. The FY 2014115 proposed budget is $222,000. The proposed budget provides for continual 24-hour security and includes two line items which were requested and approved by the Normandy Shores Neighborhood District Homeowners'Association on July 11,2014. These include $10,000 for security camera upgrades to the North Shore-Fairway entrance; and $10,000 for potential additional costs related to the security gate project. The proposed budget is 1% ($3,000) lower than the FY 2013114 adopted budget. The proposed ad valorem millage recommended by the Administration is 1.1305 mills. This millage rate willfund the proposed budget for the district. This millage rate is 0.1382 mills (10.9%) lower than the FY 2013/14 adopted millage of 1.2687. This tax levy would generate proceeds of $151,900 ($144,300 at 95%). The FY 2014115 proposed millage rate will require a majority vote. The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2014115 ascollectedinFY2013114. Therateiscalculatedasl.l39l,or0.l296millslessthanthemillagerateadopted for FY 2013114. Fi nancial I nformation : Source of Funds: #'@ OBPI Amount Account 1 2 Total Financial lmpact Summary The July 1,2014 Certification of Taxable Value from the Miami-Dade Property Appraiser reflects a 10.7 percent increase in property tax values from the July 1, 2013 tax roll certification. The proposed millage rate for the FY 2014115 budget results in property taxes of $151,900 in the Normandy Shores Neiohborhood District Homeowner's Association ($144,300 at 95%). Clerk's Office AGEI'IDA ITE}i frl B/& AAIAMIBTACH fr^rE 'l-lo'lq35 g MIAMIBEACH City of Miomi Beoch, 1700 Convention Cenier Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov COMMISSION MEMORANDUM To: Mayor Philip Levine and Members [t the City pommissionif FRoM: Jimmy L. Morales, City Manager .]._- DATE: September 10,2014 j ) I I SUBJECT: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOGAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM MILLAGE RATE OF 1.1305 MILLS FOR FTSCAL YEAR (FYl 2014t15 FOR THE NORMANDY SHORES LOGAL covERNMENT D|STRTCT, WHTCH tS ONE PERCENT (1%) LESS THAN THE.,ROLLED-BACK'' RATE OF 1.1391 MILLS SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:02 P.M. ADMINISTRATION RECOMMENDATION The Administration recommends that the Mayor and City Commission, acting in its capacity as the Board of Directors for the Normandy Shores Local Government Neighborhood Improvement District, adopt the attached resolution which authorizes the City Manager to transmit the following information to the Miami-Dade County Property Appraiser: 1) The Tentatively Adopted Millage Rate for the Normandy Shores Neighborhood lmprovement District for FY 2014115: General Operating 1 .1305 mills (0.1382 decrease from last year) 2) The second public hearing to consider the proposed Normandy Shores Neighborhood lmprovement District operating millage rate and final budget for FY 2014115 shall be Tuesday, September 10,2014 at 5:02 p.m., in the City Commission Chambers, City Hall, 1700 Convention Center Drive, Miami Beach, Florida. 36 FY 2014115 Normandy Shores Tentative Millage Rate September 10,2014 Page 2 of 4 BACKGROUND The Normandy Shores Local Government Neighborhood lmprovement District, a dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to provide continual 24-hour security to this gated community; FY 2014115 represents it twenty-first year of operation. It was established by Ordinance 93-2881, and has the authority "to levy an ad-valorem tax on real and personal property of up to two mills, provided that no parcel of property will be assessed more than $500 annually for such improvements". During FY 1998/99 the amount of annual funding to be provided by the City and the dependent status of the District were issues discussed by the Finance and Citywide Projects Committee. A determination was reached that the City would fund 35% of the'annual cost of the operation of the community gate guard. This cost will eventually be funded from the golf course operation of the Normandy Shores Golf Course. lt was further agreed that the City would continue to supplement the District at current levels until both issues were resolved. On August 29, 2002, the Administration met with the Normandy Shores Local Government Neighborhood lmprovement District representatives and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling legislation was adopted by the Commission on September 25, 2002. This ensures that the City's contribution from the General Fund remains at35o/o of the operating budget of the District. PROCEDURE The operating millage and budget for this dependent special taxing district must be adopted in accordance with Florida Statutes. This procedure requires that this Resolution be considered immediately after the millage and budget of the principal taxing authority, i.e., City of Miami Beach. It also prescribes that a tentative millage be adopted first. This is accomplished by adopting a Resolution which states the percent increase or decrease over the "Rolled-back" rate, and the date, time, and place of the second public hearing scheduled to adopt the final millage. Following this, another Resolution which tentatively adopts the Normandy Shores District operating budget must be approved. (See accompanying District Budget Agenda item for details). The statute requires the name of the taxing authority, the rolled-back rate, the percentage increase, and the millage rate be publicly announced before adoption of the millage resolution. ANALYSIS On July 1, 2014, the City received the 2013 Certification of Taxable Value from the Property Appraiser's Office stating that the taxable value for Normandy Shores is $134,363,196 which includes an increase of $91,358 in new construction, renovation, etc. The preliminary value represents an increase of $13,023,331 from the July 1 ,2013 Certification of taxable Value of $121 ,339,865 (10.7 percent) and an increase of 1 1 .5 percent over 2013's July 2013 value of $120,557,974. lt is important to note that the January 1,2013 tax roll for 37 FY 2014115 Normandy Shores Tentative Millage Rate September 10,2014 Page 3 of 4 Normandy Shores decreased by almost $782,000 (0.6%) between the July 1, 2013 valuation and the July 1 ,2014, due to appeals, adjustments, etc. Current Service Level Budget The current service level budget reflects budget increases or decreases necessary to provide the current level of services in the coming year. The proposed FY 2014115 current service level budgetis $222,000. This budget includes two line items which were requested and approved by the Normandy District Homeowners' Association on July 1 1, 2014. These include $10,000 for security camera upgrades to the North Shore-Fainray entrance; and $10,000 for potential additional costs associated with the new gate. The budget is 1% ($3,OOO1 lower than the FY 2013114 adopted budget. The proposed ad valorem millage recommended by the Administration is 1.1305 mills. This millage rate will fund the current service level budget for the District. This millage rate is 0.1382 mills (10.9%) lower than the FY 2013114 adopted millage of 1.2687. This tax levy would generate proceeds of $151,900, which will be budgeted atg5o/o, $144,300. The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2014115 as collected in FY 2013114. The rate is calculated as 1.1391, or 0.1296 mills less than the millage rate adopted for FY 2013114. The rolled-back millage rate tax levy would generate proceeds of $153,059. The difference between the current service level and rolled-back rate levy is $1,165. The adoption of the current service level millage of 1 .1305 would require a majority vote of the Commission. After setting the proposed operating millage rate for Normandy Shores, the City Commission may, at any time prior to the final adoption, lower the millage rate; however any increase above the proposed millage rate of 1.1305, if adopted, would require an expensive mailing and advertising process to each property owner of Normandy Shores. Therefore, this proposed millage rate is viewed as the ceiling. Further, pursuant to State Statute, the City may elect to approve millage rates above the rolled-back rate up to the constitutional cap of 10 mills subject to the following votes by the Commission or referendum: . Option l: A majority of the approval of the Commission Millage is required to approve a millage up to 1 .1750 (equivalent to a 1.69% increase in Property Tax revenues). The 3.15o/o increase is the state per capita personal income gain for the prior calendar year. . Option ll: A two{hirds approval (5 of 7 votes) of the Commission is required to approve a millage up to 1.2925 (equivalent to a 10% increase in Property Tax revenues above Option l). . Option lll: A unanimous approval of the Commission or referendum is required to approve a millage above 1.2925 mills The proposed rate of 1.1305 requires a majority approval (4 of 7 votes) of the Commission. 38 FY 2014115 Normandy Shores Tentative Millage Rate September 10,2014 Page 4 of 4 It must be noted that in accordance with State Statute, there is a 10 mill operating cap which cannot be exceeded without voter approval. Combining both millages from the dependent district (1.1305) and the principal taxing authority (6.0237) totals 7.1542 mills, which is 2.8458 mills less than the 10 mill cap. CONCLUSION The City Commission, acting in its capacity as the Board of Directors of the District, should adopt the attached Resolution which establishes a tentative millage and schedules the second and final public hearing. JLM:JW @ 39 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM MTLLAGE OF I .1 305 MILLS FOR FISCAL YEAR (FY 201411 5 FOR THE NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH IS oNE PERCENT (1.0%) LESS THAN THE "ROLLED-BACK" RATE OF 1.1391 MILLS, SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 Nl5:02 P.M. WHEREAS, for the purpose of providing security services within the Normandy Shores neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-2881 on October 20, 1 993, which authorized the creation of the Normandy Shores Local Government Neighborhood lmprovement Di strict (District); and WHEREAS, Section 200.065, Florida Statutes, specifies the method bywhich municipalities may fix the operating millage rate and adopt an annual budget for dependent taxing districts; and WHEREAS, the maximum millage that can be approved bya simple majority (4/7) vote is 1.1750; anything beyond that requires a 5/7th' vote; and WHEREAS, on July 23, 2014, the City Commission, following duly noticed public hearing, adopted Resolution 2O14-28675 which set the proposed operating millage rate for the District at 1 .1305 mills for the purpose of providing security services within the District; and WHEREAS, accordingly, on September 10,2014, pursuant to Section 200.065 of the Florida Statues, the City Commission, acting as the Board of Directors of the District, held its first duly noticed public hearing to consider the Tentative Ad Valorem Millage and Tentative Operating Budget (FY 2014115) for the District. NOW THEREFORE, BE IT DULY RESOLVED BYTHE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT, that, following a duly noticed public hearing on September 10, 2014, the Board hereby adopts the Tentative Operating Millage rate of 1.1305 mills forthe Districtfor FY 2014115, which is one percent (1.O%) less than the "Rolled-back" rate of 1.139'1 mills, subject to a second public hearing scheduled on Tuesday, September 30, 2014, at 5:02 P.M. PASSED and ADOPTED this 1Oth day of September 2014. ATTEST: Chairperson of the District APPROVED AS TO FORM & LANGUAGE & FOR EXECUTIONMq F Irt Date Secretary to the District City Attorney40 COMMISSION ITEM SUMMARY Condensed Title: A resolution adopting the tentative operating budget for the Normandy Shores Local Government Neighborhood lmprovement District for Fiscal Year (FY) 2014115 subject to a second public hearing scheduled on T 30,2014 at 5:02 p.m. Kev lntended Outcome Supported: lncrease visibility of police; Maintain crime rates at or below national trends. Supporting Data (Surveys, Environmental Scan, etc.): ln the 2014 Community Survey, both residents and businesses reported the following areas for the City to address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 98%)o Neighborhood safety during the evening/night (Residents: 88%) Item Summary/Recommendation : The total operating expenditures to provide the proposed budget to this district is $222,000 for FY 20'14115. The City of Miami Beach General Fund is required to provide 35o/o of the total operating expenditures ($77,700), and the City has funded the 35% for each of the twentyyears since the Districtwas established. The amount provided by the General Fund for this purpose in FY 2013114 was $78,750. The FY 2014115 proposed budget is $222,000. The proposed budget provides for continual 24-hour security and includes two line items which were requested and approved by the Normandy Shores Neighborhood District Homeowners'Association on July 11,2014. These include $10,000 for security camera upgrades to the North Shore-Fairwayentrance; and $10,000 for potential additional costs related to the security gate project. The proposed budget is 1% ($3,000) lower than the FY 2013114 adopted budget. Advisorv Board Recommendation : Financial lnformation : Financial tmpact Summary The $77,700 impact to the General Fund from the FY 2014115 proposed is $1.050 less than the FY 2013114 E* MIAMIBTACH AGENDA ,TEM R19? oArE q-lD'ly41 g MIAMIBEACH Gify of Miomi Beoch, I700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov COMMISSION MEMORANDUM TO:Mayor Philip Levine and Members o FROM: Jimmy L. Morales, City Manager DATE: September10,2014 LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATTVE OPERATTNG BUDGET FOR FISCALYEAR (FY) 2014115 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:02 P.M. ADMINISTRATION RECOMMENDATION Adopt the Resolution which establishes the tentative operating budget for the Normandy Shores Local Government Neighborhood lmprovement District for FY 2014115 in the amount of $222,000, subject to a second public hearing to be held on Tuesday, September 30, 2014. BI\CKGROUND The Normandy Shores Local Government Neighborhood lmprovement District (the District), a dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to provide continual 24-hour security to this gated community;FY 2014115 represents its twenty-first year of operation. The District was established by Ordinance 93-2881 , and has the authority "to levy an ad-valorem tax on real and personal property of up to two mills, provided that no parcel of property will be assessed more than $500 annually for such improvements". During FY 1998/99 the amount of annual funding to be provided by the City and the dependent status of the District were issues discussed by the Finance and Citywide Projects Committee. A determination was reached that the City would fund 35% of the annual cost of the operation of the community gate guard. This cost will eventually be funded from the golf course operation of the Normandy Shores Golf Course. lt was further agreed that the City would continue to supplement the District at current levelsuntiltheGolfCourseassumesthiscost. OnAugust29,2002,theAdministrationmetwith the Normandy Shores Local Government Neighborhood lmprovement District representatives and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling legislation was adopted by the Commission on September 25, 2002. This ensures that the City's contribution from the General Fund remains at 35% of the operating budget of the District. PROCEDURE The operating millage and budget for this dependent special taxing district must be adopted in accordance with Florida Statutes. This procedure requires that this Resolution be considered immediately after the tentative millage for Normandy Shores District has been adopted (See accompanying District Millage Agenda ltem for details). 42 FY 2014115 Normandy Shores Tentative Budget September 10,2014 Page 2 of 2 ANALYSIS The total operating expenditures to provide the proposed budget to this district is $222,000 for FY 2014115. The City of Miami Beach General Fund is required to provide 35% of the total operating expenditures ($77,700), and the City has funded the 35% for each of the twenty years since the District was established. The amount provided by the General Fund for this purpose in FY 2013114 was $78,750. The $222,000 budget inFY 2014/15 includes two line items which were requested and approved by the Normandy District Homeowners' Association on July 1 1,2014. These include $10,000 for security camera upgrades to the North Shore-Fairway entrance; and $10,000 for potential additional costs associated with the new gate. The budget is 1% ($3,OOO1 lower than the FY 2013114 adopted budget. The $77,700 impact to the General Fund from the FY 2014115 proposed budget is $1,050 less than the FY 2013114 adopted budget impact of $78,750. To provide the current level of security required by this district, the Administration recommends the proposed ad valorem millage of 1.1305 mills. This tax levy will generate proceeds of $153,059. The decrease of 0.1382 mills from the prior year millage represents an annual decreaseof $44.43totheCityaverage2Ol4homesteadedpropertyof$321 ,S42taxablevalue,a total of approximately $59+ per year. The tentative operating budget for the District is as follows: Revenues Ad Valorem Tax City's General Fund Total Expenses Security Service Maintenance Gate & Security Cameras Total $ 144,300 77.700 $ 222,000 $ 173,000 29,000 20,000 $ 222,000 CONCLUSION The City Commission, acting in its capacity as the Board of Directors of the Normandy Shores Local Government Neighborhood lmprovement District, should adopt the attached Resolution which establishes a tentative operating budget and schedules the second and final public hearing. JLM/JW 43 RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE OPERATING BUDGET FOR FISCAL YEAR (Fn z0fifis SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:02 P.M. WHEREAS, for the purpose of providing security services within the Normandy Shores neighborhood area, the Mayor and City Commission adopted Ordinance No. 93- 2881 on October 20, 1993, which authorized the creation of the Normandy Shores Local Govern ment Neig hborhood t mprovem ent District ( District); and WHEREAS for the purpose of providing security services within the District, a tentative budget has been developed to fund projected FY 2014115 operating expenses; and WHEREAS, accordingly, on September 10, 2014, pursuant to Section 200.065 of the Florida Statues, the City Commission, acting as the Board of Directors of the District, held its first duly noticed public hearing to consider the Tentative Ad Valorem Millage and Tentative Operating Budget (FY 2014115) for the District. NOW, THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT, that, following a duly noticed public hearing on September 10, 2014, the Board hereby adopts the tentative operating budget for the District for FY 2014115 as summarized and listed below, subject to a second public hearing scheduled on Tuesday, September 30, 2014 at 5:02 P.M.: PASSED and ADOPTED this 1Oth day of September,2014. Revenues Ad Valorem Tax City's General Fund Total Expenses Security Service Maintenance Gate & Security Cameras Tota! $ 144,300 77.700 $ 222,000 $ 173,000 29,000 20.000 $ 222,000 Chairperson of the District APPROVED AS TO FORM & IANGUAGE & FOR EXECUTION ATTEST: City Attomey Secretary to the District t-]-14 44 COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the Tentative Capital lmprovement Plan for FY 2014115 - 2018119; and adopting the City of Miami Beach Tentative Capital Budget for Fiscal Year (FY) 2014115 Subject to a Second Public Hearing Scheduled on ber 30. 2014 at 5:03 o.m.T Ensure Value and Timely Delivery of Quality Capital Projects, lmprove Storm Drainage Citynride, and Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2014 Community Survey, storm drainage was identified as an area for improvement, although improved from prior years; arts and culture was one of the services identified that the city should strive not to reduce; and traffic flow, conditions of roads, and availability of public parking, were all identified as key drivers of overall satisfaction levels. Further, the following have been prioritized as key intended outcomes for the City's Strategic Plan: Ensure reliable stormwater management and resiliency against flooding by implementing select short and long- term solutions including addressing sea level rise, ensure comprehensive mobility addressing all modes throughout the city, build and maintain priority infrastructure with full accountability, and enhance pedestrian safety universally. The Proposed FY 20'14115 Capital Budget and the Proposed CIP for FY 20141151 2018119 includes fundinq for iects to address each of these Item Summarv/Recommendation : The Proposed FY 20141'15 - FY 2018fi9 CIP for the City of Miami Beach is a five year plan for public improvements and capital expenditures by the City. This document is an official statement of public policy regarding long-range phpical development in the Cityof Miami Beach. The proposed Capital lmprovement Plan has been updated to include projects that will be active during FY 2014115 through 2018119. The Plan has been updated to include additionalfunding sources that have become available, changes in project timing, and other adjustments to ongoing projects as they have become better defined. Certain adjustments have been made to reflect projects that have been reconfigured, re-titled, combined with or separated from other projects and/or project groupings. These adjustments have no fiscal or cash impact and are as a result of a comprehensive review of the program to insure that our plan accurately reflects all project budgets, funding sources and commitments. The Plan also contains information on appropriations prior to FY 2014115 for ongoing/active projects, as well as potential future appropriations beyond FY 2018t19. The Proposed FY 2014115 Capital Budget presents project budgets for both the current and new capital projects necessary to improve, enhance and maintain public facilities and infrastructure to meet the service demands of residents and visitors to the City of Miami Beach. The Proposed Capital Budget for FY 2014115 appropriates funding for projects that will require commitment of funds during the upcoming fiscal year, including construction contracts and architecVengineer contracts to be awarded during the year. On July 16,2014 and August 29,20'14, the Proposed Capital Budget and updated CIP was discussed at the meetings of the Finance and Citywide Projects Committee and adjustments were made to the funding Financial lnformation : Source of Funds: Amount Account 1 $705.397.000 Various - See aftachment A of Resolution FY 2014115 Total Financial lmpact Summary: The FY 2014115 proposed Capital Budget totals $705,397,000. ,[BE}TDA ''"O R7 C(s MIAMIBTACH oxra 1-t|'lV45 g MIAMIBEACH City of Miomi Beoch, I700 Convention Cenler Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov COMM]SSION MEMORANDUM Mayor Philip Levine and Members the City Jimmy L. Morales, City Manager September 10,2014 SUBJECT: A RESOLUTION OF THE MAYOR ilND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,NG THE TENTATIVE CAPITAL TMPROVEMENT PLAN FOR FTSCAL YEARS (FYl 2014t15 - 2018/19 AND ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET FOR (FYl2014115 SUBJECT TO A SECOND PUBLIC HEARTNG SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:03 P.M. ADMINISTRATION RECOM M EN DATION Adopt the Resolution adopting the Tentative Capital lmprovement Plan for FY 2014115 - 2018119 and adopting the Tentative Capital Budget for FY 2014115. BACKGROUND Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP") serves as the primary planning toolfor systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. The City's capitalimprovement plan process begins in the Spring when alldepartments are asked to prepare capital improvement updates and requests on the department's ongoing and proposed capital projects. lndividual departments prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects. ln the spring of 2006, the City created a Capital Budget Process Committee comprised of the Capital lmprovements Office, Department of Public Works, Planning Department, Fire Department, Parks and Recreation Department, Parking Department, and Fleet Management Department, togetherwith the Finance Department and the Office of Budget and Performance lmprovement. The Committee is responsible for reviewing and prioritizing new capital projects that will be funded in a given fiscal year, and for recommendation of funding allocations from authorized sources for the prioritized projects. The Committee developed and implemented a structured committee process for development of the Capital Plan and Budget, including review criteria projects must meet in order to be considered for funding. Under the Capital Budget Process Committee process, departments submit proposed new project requests which staff reviews. Then, there is a sign-off by impacted departments, and a preliminary prioritization of the projects. The process is reviewed and refined annually by the Committee. Based on the direction received from the Finance and Citywide Projects Committee in February 2008, the process was modified to allow for early input to the prioritization process by the Commission, subject to the availability of funds. Under the revised process, a FROM: DATE: 46 Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 -2018119 Tentative CIP September 10,2014 Page2 preliminary list of unfunded projects is presented to the Commission or the Finance and Citywide Projects Committee, providing the opportunity for input and prioritization. This is consistent with the process for Commission input regarding operating budget priorities and the format used is similar to that used to seek guidance on operating budget priorities in prior years. The Capital Budget is adopted at the second budget hearing in September. GOMMITTEE REVIEW On July 16, 2014, capital funding priorities were discussed a meeting of the Finance and Citywide Projects Committee. The City Manager, Assistant City Managers, the Capital lmprovement Project Office Director, other Department Directors, and other City staff were available to discuss specific projects and respond to the Committee's questions. Per the direction of the Finance and Citywide Projects Committee at their July 16, 2014 meeting, the following changes were made: Renewal & Replacement Fund o Added the Police Station HVAC Ductwork Cleaning ($30,000);the North Shore Youth Center HVAC Ductwork Cleaning ($30,000); and the Normandy lsle Park and Pool Exterior Waterproofing & Painting ($30,000). o Removed the Bass Museum Heat Pump replacement and included it in the sixth amendment to the FY14 Capital budget to be funded from City Center RDA funds. (-$180,000). o Removed the Historic City Hall Court Room Carpet Replacement, as it is not included in the lease agreement as the City's responsibility. (-$40,000). Pav As You Go (PAYGO) o Transferred the Byron Carlyle Renovation project to the North Beach QOL Fund (-$145,000). o Transferred the Allison Park Redesign project to the North Beach QOL Fund (- $235,000). o Pro-rated the costs of the Standardized Park Bench, Tables; and Trash Receptacle Replacements between PAYGO, SB-QOL, MB-QOL, and NB-QOL. o Added $200,000 for the Sunset I & ll Entrance project. o Added $200,000 for the Muss Park project. o Delete $145,000 of funding in PAYGO for North Beach City HallAnnex South Pointe Capitalo Added $50,000 to the South Pointe Drive Median Planters project. PTP-Half Cent Transit Surtax - Countv . Added a project for Sidewalk Assessment Survey ($ZS,OOOI offset by a reduction of the Sidewalk Repairs Citywide from $300,000 to $225,000 47 Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 - 2018119 Tentative CIP September 10,2014 Page 3 Local Option Gas Tax Fundo Changed the FY15 project name from"Traffic Circte at 4lh St & Meridian" to "Traffic Circle- 22nd Street and Park Avenue (Collins Park Circle). Qualitu of Life - North Beach o Added $400,000 for Domino Park in North Beach Capital Proiects Not Financed bv Bonds. Added a project for Second Floor Renovation-Building Department ($450,000). Funds will be transferred from the Building Training & Tech Fund to cover the' cost of this project. o Add $315,000 to the South Pointe Park Remediation project. Funds recently received from the County for reimbursement for a broken pipe in the park. Per the direction of the Finance and Citywide Projects Committee at their August 29, 2014 meeting, the following changes were made: Pay As You Go (PAYGO) o Remove $200,000 from Muss Park project added at last meeting . Added $50,000 for Biscayne Point Entry project Qualitv of Life - North Beach. Added $1,050,000 for Muss Park project PROPOSED FY 2014115 CAPITAL BUDGET AND FY 2Of 4/15 - FY2O18/1 9 CAPITAL IMPROVEMENT PLAN (PROPOSED CAPITAL BUDGET AND CIP) Beginning inFY 2012, Capital Renewaland Replacement projects are included as projects in the Capital Budget and ClP. These projects provide for renewal and replacement of capitalitems related to ourfacilities and infrastructure overand above routine maintenance; and are funded by a dedicated millage for renewal and replacement funding to be used for capital projects that extend the useful life of the City's General Fund assets. ln prior years, these projects were appropriated by a separate authorizing resolution of the Commission. Beginning in FY 2011112, these are now incorporated into the capital budget and CIP document and appropriated at the same time as the rest of the capital budget. The current dedicated millage of 0.1083 mills (as of FY 2014115) is projected to generate $2,1 80,000 for the General Fund Capital Renewal and Replacement Fund based on the July 1"t property values. Along with an additional $21 ,000 available in fund balance, this results in $2,201,000 available for funding FY 2014115 General Fund renewal and replacement projects. Renewal and replacement projects for facilities that are not supported by the General Fund are funded from available cash balances in the respective lnternal Service or Enterprise Funds, e.g. Fleet, Sanitation, Property Management, Water, Sewer, Stormwater, Parking, and Convention Center. City Center Redevelopment Area (RDA) projects are 48 Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 - 2018119 Tentative CIP September 10,2014 Page 4 funded through the City Center RDA budget. The proposed Sanitation renewal and replacement projects for FY 2014115 total $375,000. Fleet Management FY 2014115 renewal and replacement projects total $50,000. The RDA Garage Fund, which is separate because it is not part of the Tax increment funding of the RDA, has FY 2014115 renewal and replacement needs totaling $650,000. The proposed Capital Budget also reflects $4.9 million in General Fund Vehicle Equipment Replacement. ANALYSIS Gapital lmprovement Plan The Proposed FY 2014115 - FY 2018119 CIP for the City of Miami Beach is a five year plan for public improvements and capital expenditures by the City. This document is an official statement of public policy regarding long-range physical development in the City of Miami Beach. The proposed Capital lmprovement Plan has been updated to include projects that will be active during FY 2014115 through 2018119. The Plan has been updated to include additional funding sources that have become available, changes in projecttiming, and otheradjustments to ongoing projects as they have become better defined. Certain adjustments have been made to reflect projects that have been reconfigured, re-titled, combined with or separated from other projects and/or project groupings. These adjustments have no fiscal or cash impact and are as a result of a comprehensive review of the program to insure that our plan accurately reflects all project budgets, funding sources and commitments. The Plan also contains information on appropriations priorto FY 2014115 forongoing/active projects, as wellas potentialfuture appropriations beyond FY 2018119. ln conjunction with the development of the FY 2014115 Capital Budget and ClP, the City began to develop a list of potential projects that may be funded in the future, including projects that have been approved as part of a plan but not yet sequenced or approved for funding. Over time, it is anticipated that this list will be expanded. Financings A number of capital financing transactions are reflected in the Capital lmprovement Plan including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer Revenue Bonds, Gulf Breeze Loans and an Equipment Loan. ln 1995, the City issued $59 million in Water and Sewer Revenue Bonds. ln 1997, the City paid $15 million for the 1996 authorized General Obligation Bonds to construct, renovate and rebuild parks and recreation facilities within the City's park system. ln 2000, the City issued the initial $30,000,000 of the authorized $92,000,000 1999 General Obligation Bond. These funds were issued to expand, renovate and improve fire stations and related facilities; improve recreation and maintenance facilities for parks and beaches; and improve neighborhood infrastructure. ln 2000, the City also issued $54,310,000 in Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. ln addition, the 49 Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 -2018119 Tentative CIP September 10,2014 Page 5 Citywas granted a $4 million Section 108 U.S. Housing and Urban Development Loan for improvements to neighborhood streets, North Shore Park and Youth Center. !n 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing $15 million for the renovation and improvement of two City owned golf courses and their related facilities. The City issued the remaining $62,465,000 of the referendum approved $92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure in the City. Based on current project schedules, additionalwaterand sewer, and stormwaterfinancing, previously anticipated for FY 2007108 are now financed over a series of years. The FY 2007108 Capital Budgetand CIP anticipated $47.8 million in newwaterand sewerfinancing and $79.7 million in new stormwater financing. ln 2006 and 2010, the City executed loan agreements with the City of Gulf Breeze, Florida, providing an additional$24 million and $30 million for water and sewer projects, respectively. ln FY 2008/09, a line of credit was issued and was being used to fund projects in advance of issuing water and sewer and storm water bonds. Under this approach, the City uses the line of credit in order to have the necessary funding capacity to enter into new projects. This also allows the City more time to both build the necessary rate capacityto issue additionaltax-exempt bonds through rate increases and also spend down the current committed but unspent bond proceeds. This phased approach provides the City with more time to refine the cost estimates for projects planned to be in construction prior to issuance of bonds. ln FY 2011112, approximately $SO million in stormwater bonds were issued replacing funding for projects previously funded by the line of credit. New bond issuances are anticipated in FY 2014115 to finance the Convention Center project including RDA, Resort Tax 1o/o, al'rd Parking bonds. ln addition, depending on cash flow, Stormwater and Sewer bonds may be issued inFY 2014/15. Historically there has been a phased approach for the issuance of water, sewer and stormwater financing. Under this approach, the City has accessed a line of credit to allow the City to have the necessary funding capacity to enter into new projects, while allowing the City more time to both build the necessary rate capacity to issue additional tax-exempt bonds through rate increases and also spend down the current committed but unspent bond proceeds. The Stormwater Master Plan provides comprehensive recommendations for improving the City's stormwater management system performance for the next 20 years. Consideration has been given to potential sea-level rise, water quality of Biscayne Bay, and operations/maintenance of an expanded system. The Stormwater Master Plan's capital improvements allow the City's stormwater systems to be flexible and adaptable in meeting the increasing flood control level of service performance targets and regulatory demands. The Stormwater Master Plan estimates$272 Million (including soft costs and contingency) in required funding over the next 5 years, and another $19 Million in the future. The FY 2014115 budget includes projects totaling $51,876,000 to be funded from future stormwater bonds. The Water and Sewer Master PIan estimates $45.8 Million (including soft costs and contingency) in required funding over the next 5 years, and another $2.9 Million in the future. The FY 2014115 budget includes projects totaling $14,476,000 to be funded from future water and sewer bonds. 50 Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 -2018119 Tentative CIP September 10,2014 Page 6 Proposed Gapital Budget The City's proposed annual capital budget contains capital project commitments recommended for appropriation for FY 2014115 (Proposed Capital Budget). Preparation of the Proposed Capital Budget occurred simultaneously with the development of the FY 2014115 - 2018/19 CIP and FY 2014115 proposed operating budget. The Proposed Capital Budget presents project budgets for both the current and new capital projects necessary to improve, enhance and maintain public facilities and infrastructure to meet the service demands of residents and visitors to the City of Miami Beach. Capital reserves, debt service payments, and capital purchases found in the operating budget are not included in this budget. However, we have included a capital equipment section, which itemizes purchases of major capital equipment, fleet, light and heavy equipment and information technology related acquisitions. The Proposed Capital Budget for FY 2014115 appropriates funding for projects that will require commitment of funds during the upcoming fiscal year, including construction contracts and architecUengineer contracts to be awarded during the upcoming year and capital equipment acquisitions recommended for appropriation in conjunction with the FY 2014115 Operating Budget. A Pay-As-You-Go componentof the Capital Budgetwas established in FY2005/06 fornew projects or unfunded scope in existing projects. lnFY 2014/15, $2,630,000 in Pay-As-You- Go funding for projects is recommended. Approximately$9.9 million is recommended forappropriation from the South Pointe Capital fund for several projects in the South Pointe area. The Proposed Capital Budget includes $280,000 for technology projects: . RNI FuelOmat Fuel Management System UpgradeAuto of Green space Management Operationso PulsePoint AppAVL Program lmplementation . Performance Management Software UpgradeRadio Station &Television station Upgradeso Enterprise Sharepoint lmplementation CloudTargetSolutionso OpenGov Business lntelligence Software Approximately $525,000 is recommended for Convention Center Funds, including a performance and portable stage and tables. The Proposed Capital Budget includes $2.6 million in funding for various transportation improvement projects. The Proposed Capital Budget has also been updated to reflect $4.8 million in the ongoing parking lot and garage refurbishment and replacement program with projects recommended for FY 2014115 including lntelligent Transportation System ll, Closed Circuit Television System, Surface Parking Lot 9D P86; 6976 lndian Creek drive and Master Meter Phase Vlll (DG Replacement). 51 Resolution Adopting The FY 2O14115 Tentative Capital Budget and FY 2014115 -2018119 Tentative CIP September 10,2014 PageT FY 2014115 Proposed Capital Budget by funding source: 2002 @ Bonds - Fire Safetv $ 625,000 2003 @ Bonds - Neiqhborhood lmprovement 160,000 2010 Parkino Bonds Reso. 2010-27491 2,301,000 7th Street @raqe 170,000 Capital Proiects Not Financed bv Bonds 765,000 CiV Center RDA CapitalFund 13,750,000 Concurrencv Mitioation Fund 2,060,000 Convention Center 525,000 Eouioment Loan/Lease 4.947.000 Fleet Manaoement Fund 50,000 Hatf Cent Transit Surtax - Countv 2,333,000 lnfo & Communications Technoloqv Fund 280,000 LocalOption @s Tax 336,000 MB Qualitu of Life Resort Tax Fund - 1%5,044,000 Miami-Dade Countv Bond 54,400,000 NB Qualitv of Life Resort Tax Fund - 1%2,787,000 lllon-TlF RDA Fund (14,000,000) Parkino Ooerations Fund 2,220,000 Pav-As-You-Go 2,630,000 Proposed Future RDA Bonds 276,300,000 Prooosed Future Resort Tax 1o/o Bonds 204,500,000 Proposed Future Water and Ser,rrrer Bonds 14,476,000 Proposed Parkino Bonds 59,500,000 Prooosed Stormwater Bonds 51,876,000 RDA Garaoe Fund 2,719,000 Renewal & Replacement Fund 1.966.000 Sanitation Enterprise Fund 375,000 SB Qualitu of Life Resort Tax Fund - 1%1,870,000 South Pointe Caoital 9,974,000 W&S GBL Series 2010 CMB Reso 2009-27243 458.000 Total 705,397,000 l.Jet of Citv Center RDA and RDA Garaoe 16,469,000 52 Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 - 2018119 Tentative CIP September 10,2014 Page 8 FY 2014115 Proposed Capita! Budget by program area: Bridges $ 283,000 Community Centers 42,000 Conwntion Center 519,725,000 Environmental 437,000 Equipment 6,177,000 General Public Buildings 5,389,000 lnformation Technology 280,000 Parking 833,000 Parking Garages 2,069,000 Parking Lots 59,968,000 Parks 7,895,000 Renewal and Replacement 4,366,000 Seawalls 254,000 Streets/Sidewalk lmps 69,831,000 Tran s iUTra ns portation 8,771,000 Utilities 19,078,000 Net of the City Center RDA and RDA Garage appropriations of $16,469,000 the proposed FY 2014115 capital budget is $688,928,000; of which $592,700,000 are proposed Convention Center related projects. GONCLUSION: The Administration recommends adopting the tentative Capital lmprovement Plan for FY 2014115- 2018/19 and adopting the City of Miami Beach tentative Capital Budget for Fiscal Year (FY) 2014115. JLM/JW @/ 53 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CIry OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE CAPITAL IMPROVEMENT PLAN FOR FTSCAL YEARS (Fy) 2014t15 - 2018t19 AND ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET FOR FY 2014115 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:03 P.M. WHEREAS, the FY 2014115 -2018119 Capital lmprovement Plan (ClP) for the City of Miami Beach is a five year plan for public improvements and capital expenditures by the City, this document is an official statement of public policy regarding long - range physical development in the City of Miami Beach; and WHEREAS, the first year of the FY 2014115 - 2018119 CIP represents the Capital Budget appropriation for FY 2014115; and WHEREAS, the tentative CIP has been updated to include projects that will be active during FY 2014/15 through 2018/19; and WHEREAS, the tentative capital budget itemizes project funds to be committed during the upcoming fiscal year detailing expenses for project components which include architect and engineer, construction, equipment, Art in Public Places, and other related project costs; and WHEREAS, on July 16,2014 the FY 2014115 capital funding priorities were discussed at a meeting of the Finance and Citywide Projects Committee and adjustments were made to the funding recommendations presented; and WHEREAS, subsequent to the Finance and Citywide Projects Committee meeting on July 16th,2014, the following changes were made: added the Police Station HVAC Ductwork Cleaning ($30,000); the North Shore Youth Center HVAC Ductwork Cleaning ($3O,OOO;; and the Normandy lsle Park and Pool Exterior Waterproofing & Painting ($30,0001; removed the Bass Museum Heat Pump replacement and included it in the sixth amendment to the FY14 Capital budget to be funded from City Center RDA funds. (-$180,000); removed the Historic City Hall Court Room Carpet Replacement, as it is not included in the lease agreement as the City's responsibility. (-$40,000); transferred the Byron Carlyle Renovation project to the North Beach QOL Fund (-$145,000); transferred the Allison Park Redesign project to the North Beach QOL Fund (-$235,000); pro-rated the costs of the Standardized Park Bench, Tables; and Trash Receptacle Replacements between PAYGO, SB-QOL, MB-QOL, and NB-QOL; added $200,000 for the Sunset I & ll Entrance project; added $200,000 forthe Muss Park project; deleted $145,000 of funding in PAYGO for North Beach City HallAnnex;added $50,000 to the South Pointe Drive Median Planters project;added a project for Sidewalk Assessment Survey ($75,000) offset by a reduction of the Sidewalk Repairs Citywide from $300,000 to $225,000; changed the FY15 project name from "Traffic Circle at q/h St & Meridian" to"Traffic Circle- 22nd Street and Park Avenue (Collins Park Circle)"; added $400,000 for Domino Park in North Beach; added a project for Second Floor Renovation-Building Department ($450,000). Funds will be transferred from the Building Training & Tech Fund to cover the cost of this project; added $315,000 to the South Pointe Park Remediation project. Funds recently received from the County for reimbursement for a broken pipe in the park; and 54 WHEREAS, perthe direction of the Finance and Citywide Projects Committee attheirAugust 29,2014 meeting, the following changes were made: removed $200,000 from Muss Park project added at tast meeting; added $50,000 for Biscayne Point Entry project; added $1 ,050,000 for Muss Park project; and WHEREAS, the tentative Capital Budget for FY 2014115 therefore totals $705,397,000 ($688,928,000 Net of the City Center RDA and Anchor Garage appropriations of $16,469,000) recommended for adoption at this time for projects and capital equipment acquisitions; and WHEREAS, based on current project schedules, additional water and sewer, and stormwater financings are financed over a series of years; and WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary rate capacity to issue additional tax-exempt bonds through rate increases and also spend down the curent committed but unspent bond proceeds; and WHEREAS, the proposed sources of funding forthe FY 2014115 Capital Budget are included in "Attachment A"; and WHEREAS, the proposed projects to be adopted in the tentativeFY 2014115 Capital Budget and the five-year CIP are included in Aftachment "B"; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopts the Tentative Capital lmprovement Plan for FY 2014115 through 2018119; and adopts the Cityof Miami Beach Tentative Capital Budget for FY 2014115. PASSED AND ADOPTED THIS lOth DAY OF SEPTEMBER 2014. Philip Levine, Mayor ATTEST: Rafael Granado, City Glerk APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION *l* Date 55 ATTAGHMENT A FY 2014115 CAPITAL BUDGET SUMMARY OF FUNDING SOURCES 2002 GO Bonds - Fire Safety $ 6zs,ooo 2003 GO Bonds - Neighborhood lmprovement 160,000 2010 Parkinq Bonds Reso, 2010-27491 2,301,000 7th Street Garaoe 170,000 Capital Projects Not Financed by Bonds 765,000 Citv Center RDA Caoital Fund 13,750,000 Concurrency Mitigation Fund 2,060,000 Convention Center 525,000 Equipment Loan/Lease 4,947,000 Fleet Management Fund 50,000 Half Cent Transit Surtax - County 2,333,000 lnfo & Communications Technology Fund 280,000 -ocal Option Gas Tax 336,000 MB Quality of Life Resort Tax Fund - 1%5,044,000 Miami-Dade Countv Bond 54,400,000 NB Qualitv of Life Resort Tax Fund - 1%2,787,O00 Non-TlF RDA Fund (14,000,000 Parkino Ooerations Fund 2,220,000 Pav-As-You-Go 2,630,000 Prooosed Future RDA Bonds 276,300,000 Proposed Future Resort Tax'l% Bonds 204,500,000 Prooosed Future Water and Sewer Bonds 14,476,000 Prooosed Parkino Bonds 59,500,000 Proposed Stormwater Bonds 51,876,000 RDA Garaoe Fund 2,719,000 Renewal & Replacement Fund 1,966,000 Sanitation Enterprise Fund 375,000 SB Quality of Life Resort Tax Fund - 1%1,870,000 South Pointe Capital 9,974,000 /V&S GBL Series 2010 CMB Reso 2009-27243 458,000 Total $ 705,397,000 Net of City Center RDA and RDA Garage (16,469,0001 56 ir!I:::OOOOOOOOOOOOoi:!::_:_::ro o o o o o o o o o o o o &;-:k O- o- o- O- o- o_ O- o- o- o- o- o- O- tu*oo60000000000ffillio \t N o o ts O O 6 o S o O mNo-NNoNr+,rNffi'3 w""ooooooooooo W, ffii m""ooooooooooo ffi""ooooooooooo Y/..4i1looooooooooooo Wilfl gr;' ffissffioooooooooooooffiooooooooffi:'oooo 8600 ffi NN ffi ffi""oooooo'$"'ssg#oooooooooooooBffii#o o o o o o o o E#ff#o- o- o_ o- o- o- o_ o_ affiooooooobffiotoNo600E m' : N o -N $- !q gffiE=ffi= E# Er EEs HWE-9gA 3.E E$: B ffi$Eg}E =*BB$EE E#ffiE ? i4 E o s P U, f .( = E 5 -EffiffiE -E ; 9 E E E.5w=^=sbb.tiiEtESg{ * ffiEEgFEEEEgEEf;€ g ffiIqHEH#$#6E++E Fxffiooooooooo()o()o afflffoooooooooooo() sw9WR HeeE€*E$FHEc€E EHOEP:EE!i6PE.tr.9.E :-Eoo-6aa=A=aa6aE !=qotsqooooooqoo.Yffis{i: W1 ffil ffit ffil WI ffil ffiE ffil coo foc Eo ! aoz J.ocooco P 6oEoo -cp3 = il=*ffiffirY*EEEurE ffi"affi ffi"{jry.""'"mE W"ffiffiffiffi "w| ffi""r ililffi ffiI W"WWffi ffi MI m"'wr"ffi fu,ooogBE W WWWW ffiffi-mffi 'ffiE w?"ffiffi"ilffi*u"EmEffi ffiW ffitr. ffi*. ffi* ffi *sffiE g w#d lh: (L offig = $b'.e W,: ;.Effi#E(o $Eid b:j,.> E6 ffi[E ffiF ms s? ffiF$ ffic #ggiE m*E mF mFsss meE ffit ffiEEEE ffi1 ffil WI WI wl WI WI W1 s$lrit o*ltl:tl: o {#.1;:i o- /'lttl.tl: @ W"ffio flf w?*.-: L. 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A Resolution Authorizing The City Manager, To Enter lnto Certain lndependent Contractor Agreements For Professional And Other Services, As Required And As The City Manager Deems ln The Best lnterest Of The City, Subject To And Contingent Upon The Following Parameters: 1) The City Manager Shall Only Enter lnto Contracts To Provide Services or Work Related To Vacant Budgeted Positions, As ldentified ln The City's Approved Fiscal Year (FY) 201412015 Budget; 2) The Amount Of The Fee or Other Compensation Under Such Contract(s) Shall Not Exceed The Authorized Amount For The Respective Classification, As Set Forth ln The City's Classified Or Unclassified Salary Ordinance (As The Case May Be); 3)The Term Of Any lndependent ContractorAgreementAuthorized Herein Shall Not Extend Beyond The End Of FY 201412015 (September 30, 2015); 4) At A Minimum, The City Manager Shall Require That Any lndependent Contractor Agreement Entered lnto Pursuant To This Resolution Shall Utilize The City's Standard Form For lndependent Contractors (As Attached To This Resolution), Provided That The City Manager May lncorporate Additional Terms, Which May Be More Stringent, But Not More Lenient; And 5) Providing That The Authority Granted To The City Manager PursuantTo This Resolution Shall Be BroughtTo The City Commission For RenewalAs PartOf The Annual Operating Budget Approvals. 2. A Resolution Authorizing The City Manager, To Enter lnto Certain lndependent Contractor Agreements For The Following Services, As Required And As The City Manager Deems ln The Best lnterest Of The City: Athletics lnstruction/Coaching/Refereeing, lncluding But Not Limited To, The Following Categories: Baseball, Softball, Soccer, Gymnastics, Cheerleading, Volleyball, lce Skating, Hockey, Swimming, lce Guards, Aerobics lnstruction; Fitness lnstruction; Arts/Music/Cultural/Drama lnstruction And Or lnstrument Repair; Computer/Media Services, lncluding But Not Limited To, lnstruction And Repair; Summer Camp lnstruction; Cotillion; Speech, Debate, Social Skills, Literacy, Math And Sat; Fitness Classes, lncluding But Not Limited To, Aerobics,Zumba Dancing, Weight Room, Weight Loss, General Fitness lnstruction, Adult, Youth And Baby Boot Camp; School Liaison Officers; Resident Project Representatives (RPR); Community/Public lnformation Services; Construction Cost Estimating/Consulting Services; Video Production Services; PhotographyA/ideography Services; Graphic Design Services; Program Monitor Services; Cost Allocation Services; Job Audits; Step lll Grievance Hearing Officer; Auditors; Historical Research; Latent Examiner Services; Medical Director And Accreditation Services/Support; Psychological And Testing Services; Professional Training Services lncluding But Not Limited To Sexual Harassment, DiversityAnd Team Building; Provided FurtherThat The City Manager Shall Be Authorized To Negotiate, Enter lnto, And Execute The Aforestated Agreements Subject To The Same Parameters Provided ln The Resolution Above. (1) Streamline the delivery of services through all departments, (2) ensure expenditure trends are sustainable over the Item Summary/Recommendation : lndependent contractor agreements differ from professional services agreements in that they apply to an individual in lieu of a legally constituted entity. Under the City Charter, the City Manager has the authority to make appointments to vacant, budgeted positions at a salary within the established ranges. Sometimes, when positions are vacated, the City retains independent contractors to provide the services or work. ln addition, the City regularly uses independent contractors for specialty services such as recreationalclasses, communication services, etc. As has been done since FY 200912010, the Administration recommends that the City Commission authorize the City Manager to negotiate, enter and execute independent contractor agreements, including those in an amount exceeding $25,000, to provide services or work related to vacant, budgeted positions, and to enter and execute independent contractor agreements to provide specific services orwork reflected in departmental budgets. The Managerwill continue to provide the Commission with contracts whose value exceeds $25,000. Board Recommendation: Financial lnformation : Source of Funds: Amount Account 1 2 OBPI Total Financial lmpact Summary: Funds are already included in the FY 2014115 operating budget, in either salaries or professional services line items in various departments Sylvia Crespo-Tabak, Human Resources Director -Offs: Department Director Assistant Gity Manager , I City Manager Sylvia Crespo-Tabak(rv:r KathiTfuBrooks Jimmv L. )ralesf^ t oA'rE q-p -ry AGENDA '"' A7DE MIAMIBEACH 77 g MIAMIBEACH City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov COMMISSION MEMORANDUM FROM: DATE: SUBJECT: Mayor Philip Levine and Members ft the Ci Jimmy L. Morales City Manager .l - - September 10,2014 -i-l A RESOLUTION OF THE MAYOd L*' CITY GOMMISSTON OF THE GITYtI OF MIAMI BEACH, FLORIDA, AI..PTHORIZING THE CITY MANAGER, ON BEHALF OF THE C!TY, TO ENTER INTO CERTAIN INDEPENDENT CONTRACTOR AGREEMENTS FOR PROFESSIONAL AND OTHER SERVICES, AS REQUIRED, AND AS THE CITY MANAGER DEEMS IN THE BEST INTEREST OF THE CITY, SUBJECT TO AND CONTINGENT UPON THE FOLLOWING PARAMETERS: 1) THE CITY MANAGER SHALL ONLY ENTER INTO CONTRACTS TO PROVIDE SERVICES OR WORK RELATED TO VACANT BUDGETED POSITIONS, AS IDENTIFIED IN THE CITY'S APPROVED FISGAL YEAR (FY) 2013/2014 BUDGET; 2) THE AMOUNT OF THE FEE OR OTHER COMPENSATION UNDER SUCH GoNTRACT(S) SHALL NOT EXCEED THE AUTHORTZED AMOUNT FOR THE RESPECTIVE CLASSIFICATION, AS SET FORTH IN THE CITY'S cLASStFtED OR UNCLASSTFTED SALARY ORDTNANCE (AS THE CASE MAY BE); 3) THE TERM OF ANY INDEPENDENT CONTRAGTOR AGREEMENT AUTHORIZED HEREIN SHALL NOT EXTEND BEYOND THE END OF FY 201412015 (SEPTEMBER 30, 2015); 4) AT A MINIMUM, THE CITY MANAGER SHALL REQUIRE THAT ANY INDEPENDENT CONTRACTOR AGREEMENT ENTERED INTO PURSUANT TO THIS RESOLUTION SHALL UTILIZE THE CITY'S STANDARD FORM FOR TNDEPENDENT CONTRAGTORS (AS ATTACHED TO THIS RESOLUTION), PROVIDED THAT THE CITY MANAGER MAY INCORPORATE ADDITIONAL TERMS, WHICH MAY BE MORE STRINGENT, BUT NOT MORE LENIENT; 5) REQUIRING THE GITY MANAGER TO ISSUE A LETTER TO COMMISSION EACH FISCAL QUARTER COMMENCING ON JANUARY 1,2015, WHIGH DELINEATES THOSE INDEPENDENT CONTRACTOR AGREEMENTS THAT EXCEED $25,000 AND 6) PROV!DING THAT THE AUTHORTTY GRANTED TO THE CITY MANAGER PURSUANT TO THIS RESOLUTION SHALL BE BROUGHT TO THE CITY COMMISSION FOR RENEWAL AS PART OF THE ANNUAL OPERATING BUDGET APPROVAL. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAM! BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON BEHALF OF THE CITY, TO ENTER INTO CERTAIN INDEPENDENT CONTRACTOR AGREEMENTS FOR THE FOLLOWING SERVICES, AS REQUIRED, AND AS THE CITY MANAGER DEEMS IN THE BEST INTEREST OF THE CITY:ATHLETIGS 78 Commission Agenda ltem, lndependent Contractor Agreements September 10,2014 Page 2 INSTRUCTION/COACHING/REFEREEING, INCLUDING BUT NOT LIMITED TO, THE FOLLOWING CATEGORIES: BASEBALL, SOFTBALL, SOCCER, GYMNASTICS, CHEERLEADING, VOLLEYBALL; ICE SKATING, HOCKEY, SWIMMING, ICE GUARDS, AEROBICS INSTRUGT!ON;FITNESS INSTRUCTION; ARTS/M USIG/GULTU RAUDRAMA ! NSTRUCTION AN D OR INSTRUMENT REPAIR; COMPUTER/MEDIASERVIGES, INCLUDING BUT NOT LIMITED TO, INSTRUCTION AND REPAIR; RECREATIONAL PROGRAMMING AND INSTRUGTION; INSTRUCTION AND THERAPY FOR PARTICIPANTS WITH SPECIAL NEEDS INCLUDING BUT NOT LIMITEDTO EDUCATION, HEALTH AND WELLNESS; INSTRUCTION/TUTORING, INCLUDING BUT NOT LIMITED, TO EDUGATION; GOTILLION; SPEECH, DEBATE, SOCIAL SKILLS, LITERACY, MATH AND SAT; FITNESS CLASSES, INGLUDING BUT NOT LIMITED TO, AEROBIGS, ZUMBA, WEIGHT ROOM, WEIGHT LOSS, GENERAL FITNESS INSTRUCTION, ADULT AND YOUTH BOOT CAMP AND BABY BOOT GAMP; SCHOOL LIAISON OFFICERS; RESI DENT PROJ ECT REPRESENTATIVES (RPR) ; COMM U N ITY/PUBLIC INFORMATION SERVIGES;CONSTRUCTION COST ESTIMATING/GONSULTING SERVICES; VIDEO PRODUCTION SERVICES; PHOTOGRAPHYruIDEOGRAPHY SERVIGES; GRAPHIC DESIGNER SERVICES; PROGRAM MONITOR SERVICES; GOST ALLOCATION SERVICES; JOB AUDITS; STEP lll DISCIPLINARY GRIEVANGE HEARING OFFIGER; AUDITORS; HISTORICAL RESEARCHER; LATENT EXAMINER SERVICES; MEDICAL DIRECTOR AND ACCREDITATION SERVICES/SUPPORT; PSYCHOLOGICAL AND TESTING SERVICES; ORGANIZATIONAL DEVELOPMENT MEETING FACILITATION SERVICES; PROFESSIONAL TRAINING SERVICES, INCLUD!NG BUT NOT LIMITED TO, APPLICATION SYSTEMS INSTRUCTION, METHODOLOGIES FOR APPLICATION SYSTEMS DEVELOPMENT, SEXUAL HARASSMENT, DIVERSITY AND TEAM BUILDING; HOME VISITORS FOR THE PARENT-CHILD HOME PROGRAM; INSTRUCTORS FOR THE MORN!NGS ALL.STAR PROGRAMS AND HUD COMPLIANGE; APPLICATION SYSTEMS CONSULTING SERVICES, INGLUDING BUT NOT LIMITED TO, APPLICATION SYSTEMS, ARCHITECTURE, APPLICATION DEVELOPMENT BEST PRAGTICES, APPLICATION SECURITY, APPLICATIONS QUALITY ASSURANCE, APPLICATION MONITORING, MOBILE APPLICATION DEVELOPMENT; CONSULTING SERVICES FOR WEBSITE AND DIGITAL MEDIA STRATEGY; WEB DESIGN; GRAPHIC DESIGN; PROVIDED FURTHER THAT THE CITY MANAGER SHALL BE AUTHORIZED TO NEGOTIATE, ENTER INTO, AND EXECUTE THE AFORESTATED AGREEMENTS SUBJECT TO THE FOLLOWING PARAMETERS: 1) THE AMOUNT OF THE FEE OR OTHER CoMPENSATTON UNDER SUCH AGREEMENT(S) SHALL NOT EXCEED THE AUTHORIZED AMOUNT FOR THE RESPEGTIVE SERVICES, AS sET FORTH tN THE CITY'S APPROVED FISCAL YEAR (FYl2014t2015 ANNUAL BUDGET; 2) THE TERM OF ANY SERVICE AGREEMENT AUTHORIZED HEREIN SHALL NOT EXTEND BEYOND THE END OF FY 201412015 (SEPTEMBER 30, 20151; 3) AT A MINIMUM, THE CITY MANAGER SHALL REQUIRE THAT ANY AGREEMENT ENTERED INTO PURSUANT TO THIS RESOLUTION SHALL UTILIZE THE CITY'S 79 Commission Agenda ltem, lndependent Contractor Agreements September 10,2O14 Page 3 STANDARD FORM INDEPENDENT CONTRACTOR AGREEMENT (AS ATTACHED TO THIS RESOLUTTON), PROV|DED THAT THE CtTy MANAGER MAY INCORPORATE ADDITIONAL TERMS, WHICH MAY BE MORE STRINGENT, BUT NOT MORE LENIENT; AND 4) PROVIDING THAT THE AUTHORITY GRANTED TO THE CITY MANAGER PURSUANT TO THIS RESOLUTION SHALL BE BROUGHT TO THE CITY COMMISSION FOR RENEWAL AS PART OF THE ANNUAL OPERATING BUDGET APPROVAL. ADMINISTRATION RECOMMENDATION Adopt both resolutions. BACKGROUND/ANALYSIS The first resolution pertains to independent contractor agreements for individuals hired to perform a specific function, who are usually compensated at an hourly or project specific rate. Under the City Charter, the City Manager has the authority to appoint an employee into a vacant, budgeted position with a salary that falls within the range established by the City Commission forthe subject classification. Sometime, when positions have been vacated the City has retained independent contractors to provide the services or work. ln an effort to save on costs, such as pension and health benefits, the Administration is recommending that for FY 2014115, the City Commission reauthorize the City Manager to negotiate, enter into, and execute independent contractor agreements, including some at an amount exceeding $25,000, subject to all of the following provisions. o The independent contractor agreements authorized under the proposed resolution will be limited to services orwork related to a vacant, budgeted position, as approved in the City's FY 2014115 operating budget; . The value of the agreement will not exceed the amount already authorized in the City's Classified and Unclassified Salary Ordinances (as applicable), and will not extend beyond September 30, 2015. Any agreement entered into will contain, at a minimum, the provisions outlined in the City's standard form independent contractor agreement, which, among other things, requires the issuance of a purchase order. (Attachment A). o The authority granted the City Manage will be subject to monitoring through periodic Letters to the Commission (LTC), identifying any independent contractor agreement that exceeds the $25,000 threshold. A resolution requesting the initial authorization for the City Manager to enter into these agreements was first heard at the September 24,2009, City Commission meeting, where it was referred to the Finance and Citywide Projects Committee (FCWPC). At its October29, 2009, meeting, as part of the discussion, theAdministration clarified thatthe purpose of this item was not to replace current employees or eliminate positions and lay off employees to hire independent contractors to perform the same functions. The independent contractors were to be used to perform the functions of vacant, budgeted positions where former employees separated from the City. 80 Commission Agenda ltem, lndependent Contractor Agreements September 10,2014 Page 4 The City Commission approved the resolution at its December 9, 2009, meeting for the fiscal year ending September 30, 2010; renewed it on September 20, 2010 for the fiscal year ending September 30, 2011; on September 27, 2011 for the fiscal year ending on September 30,2012; on September 27,2012for the fiscal year ending on September 30, 2013, and on September 30, 2013, for the fiscal year ending September 30, 2014. This matter is presented on an annual basis as part of the budget process, as authorization expires at the end of each fiscal year. This updated resolution is for FY 2014115. The second resolution also pertains to independent contractors who will be providing specific services or work reflected in departmental budgets. Some of the services include: baseball, softball, soccer, gymnastics, cheerleading, volleyball; ice-skating, skating, hockey, swimming, ice guards, aerobics instruction; fitness instruction; arts/music/cultural/drama instruction and or instrument repair; computer/media services, including but not limited to, instruction, and repair; recreational programming and instruction; instruction and therapyfor participants with special needs, including but not limited to, education, health and wellness; instruction/tutoring, including but not limited to education; cotillion; speech; debate, social skills, literacy, math and SAT;fitness classes, including but not limited to, aerobics, zumba, weight room, weight loss, general fitness instruction, adult and youth boot camp and baby boot camp; school liaison officers; resident project representatives (RPR); community/public information services; construction cost estimating/consulting services; video production services; photography/videography services; graphic designer services; program monitor services; cost allocation services;job audits; step lll disciplinary grievance hearing officer; auditors; historical researcher; latent examiner services; medical director and accreditation services/support; psychological and testing services; organizationaldevelopment meeting facilitation services; professional training seryices, including but not limited to, sexual harassment, diversity and team building; home visitors for the parent-child home program; instructors for the Mornings all-star program and HUD compliance. To coordinate the execution of agreements for the kinds of services or work referenced in the second resolution, the Administration also recommends that the City Manager be authorized to negotiate, enter into, and execute agreements, including those in an amount greater than $25,000, subject to all of the following provisions: o The agreements will be limited to the services or work specifically listed in the second resolution; o The value of the agreement will not exceed the authorized amount for the respective services or work, as set forth in the City's approved FY 2014115 operating budget; . The term of the agreement shall not extend beyond the end of FY 2014/15 (September 30, 15); and . Any agreement entered into will contain, at a minimum, the provisions outlined in the City's standard form agreement for independent contractors (Attachment A). o The authority granted the City Manage be subject to monitoring through periodic Letters to the Commission (LTC), identifying any independent contractor agreement that exceeds the $25,000 threshold. 81 Commission Agenda ltem, lndependent Contractor Agreements September 10,2014 Page 5 CONCLUSION The City Commission has approved both resolutions on an annual basis since December 9, 2009, with the requirement that the Administration bring back the item on an annual basis as part of the budget process. The authority granted the City Manage is subject to monitoring through periodic Letters to the Commission (LTC), identifying any independent contractor agreement that exceeds the $25,000 threshold. This updated resolution is for FY 2014115. The Administration recommends adopting both Resolutions. Attachment JLM/KGB/SC-T 82 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON BEHALF OF THE CITY, TO ENTER INTO CERTAIN INDEPENDENT CONTRACTOR AGREEMENTS FOR PROFESSIONAL AND OTHER SERVICES, AS REQUIRED, AND AS THE CITY MANAGER DEEMS IN THE BEST INTEREST OF THE C!TY, SUBJECT TO AND CONTINGENT UPON THE FOLLOWING PARAMETERS: 1) THE GITY MANAGER SHALL ONLY ENTER INTO GONTRAGTS TO PROVIDE SERVICES OR WORK RELATED TO VACANT BUDGETED POSITIONS, AS IDENTIFIED IN THE CITY'S APPROVED FISCAL YEAR (FYl 201412015 BUDGET; 2) THE AMOUNT OF THE FEE OR OTHER GOMPENSATTON UNDER SUCH GONTRACT(S) SHALL NOT EXCEED THE AUTHORIZED AMOUNT FOR THE RESPECTIVE CLASSIFICATION, AS SET FORTH IN THE CITY'S CLASSIFIED OR UNCLASSIFIED SALARY ORDINANGE (AS THE GASE MAY BE); 3) THE TERM OF ANY INDEPENDENT CONTRACTOR AGREEMENT AUTHORIZED HEREIN SHALL NOT EXTEND BEYOND THE END OF FY 2014t2015 (SEPTEMBER 30, 2015); 4) AT A MINIMUM, THE CIry MANAGER SHALL REQUIRE THAT ANY INDEPENDENT CONTRACTOR AGREEMENT ENTERED INTO PURSUANT TO THIS RESOLUTION SHALL UTILIZE THE CIry'S STANDARD FORM FOR INDEPENDENT CONTRACTORS (AS ATTACHED TO THIS RESOLUTTON), PROVIDED THAT THE CITY MANAGER MAY INCORPORATE ADDITIONAL TERMS, WHICH MAY BE MORE STRINGENT, BUT NOT MORE LENIENT; 5) REQUIRING THE CIry MANAGER TO ISSUE A LETTER TO COMMISSION EACH FISCAL QUARTER COMMENCING ON JANUARY 1, 2015, WHICH DELINEATES THOSE INDEPENDENT CONTRACTOR AGREEMENTS THAT EXCEED $25,000 AND 6) PROVTDING THAT THE AUTHORTW GRANTED TO THE CITY MANAGER PURSUANT TO THIS RESOLUTION SHALL BE BROUGHT TO THE CITY COMMISSION FOR RENEWAL AS PART OF THE ANNUAL OPERATING BUDGET APPROVAL. WHEREAS, under the City Charter, the City Manager has the authority to appoint an employee into a vacant, budgeted position with a salary within the range established by the City Commission for the classification; and WHEREAS, the City has eliminated positions in its annual budget since FY 2007108; and the City has restricted hiring for vacant positions where appropriate; and WHEREAS, these vacant positions are carefully analyzed for the purpose of identifying mission critical positions that should be filled, while allowing other positions to remain vacant; and 83 WHEREAS, the City needs to utilize independent contractors to replace those employees whose positions may have been eliminated, and to prevent hiring employees that might result in having to lay them off at the end of the fiscal year if their positions are eliminated; and WHEREAS, in some instances where positions are vacant, the City has retained independent contractors to provide services or work; and WHEREAS, because the City Code requires contracts in excess $25,000 to be approved by the City Commission, these agreements have typically been limited to less than the maximum amount; and WHEREAS, on rare occasions, independent contractor agreements for amounts over $25,000 have been brought to the City Commission for approval; and WHEREAS, in an effort to save costs, such as pension and health benefits, the Administration is recommending that the City Commission authorize the City Manager to negotiate, enter into, and execute certain independent contractor agreements, including those having an amount that may exceed $25,000, subject to the following parameters: . The independent contract agreements authorized under this Resolution will be limited to services or work related to a vacant, budgeted position, as approved in the City's FY 201412015 operating budget; and o The value of the agreement will not exceed the amount already authorized in the City's Classified or Unclassified Salary Ordinances, and the term of the agreement will not go beyond September 30, 2015; and . Any agreement entered into will contain, at minimum, the provisions outlined in the City's standard form independent contractor agreement (a copy of which is attached hereto and incorporated herein); and . The City Manager must issue a Letter to Commission ("LTC") each fiscal quarter, commencing on January 1, 2015, which delineates those lndependent Contractor Agreements that exceed the $25,000 threshold; WHEREAS, the City Commission granted similar authority to the City Manager on September 20,2010, for FY 201012011 and renewed such authority on September 27,2011 for FY 201112012; and on September 27,2012 for FY 201212013, and on September 30, 2013 for FY 2013114', and WHEREAS, during the discussions for the initial authority, it was said that this request for authority would be brought back for renewal on an annual basis as part of the budget process; lTHrs sECTroN TNTENTTONALLY LEFT BLANKI 84 NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE Clry OF MIAMI BEACH, FLORIDA, authorizing the City Manager, on behalf of the City, to enter into independent contractor agreements for professional and other services, as required, and as the City Manager deems in the best interest of the City, subject to and contingent upon the following parameters: 1) the City Manager shall only enter into contracts to provide services or work related to vacant budgeted positions, as identified in the City's approved FY 201412015 budget; 2) the amount of the fee or other compensation under such contract(s) shall not exceed the authorized amount for the respective classification, as set forth, in the City's Classified or Unclassified Salary Ordinance (as the case may be); 3) the term of any independent contractor agreement authorized herein shall not extend beyond the end of FY 201412015 (September 30, 2015); 4) at a minimum, the City Manager shall require that any independent contractor agreement entered into pursuant to this resolution shall utilize the City's standard form for independent contractors, provided that the City Manager may incorporate additional terms, which may be more stringent but not more lenient; and 5) providing that the authority granted to the City Manager pursuant to this Resolution shall be brought to the City Commission for renewal as part of the annual operating budget approval. PASSED and ADOPTED this day of 2014. ATTEST: Rafael E. Granado, City Clerk Philip Levine, Mayor APPROVED AS TO FORM & IANGUAGE (Q Il-- Dote 85 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CIry OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON BEHALF OF THE CITY, TO ENTER INTO CERTAIN INDEPENDENT GONTRACTOR AGREEMENTS FOR THE FOLLOWING SERVICES, AS REQUIRED, AND AS THE CITY MANAGER DEEMS IN THE BEST INTEREST OF THE CITY: ATHLETICS INSTRUCTION/COACHING/REFEREEING, INCLUDING BUT NOT LIMITED TO THE FOLLOWING CATEGORIES: BASEBALL, SOFTBALL, SOCGER, GYMNASTICS, CHEERLEADING, VOLLEYBALL; IGE SKATING, HOCKEY, SWIMMING, IGE GUARDS, AEROBICS INSTRUCTION; FITNESS INSTRUCTION; ARTS/MUSIC/CULTURAUDRAMA INSTRUCTION AND OR INSTRUMENT REPAIR; COMPUTER/MEDIA SERVICES, INCLUDING BUT NOT LIMITED TO INSTRUCTION AND REPAIR; REcREATIONAL PROGRAMMING AND INSTRUCTION; INSTRUCTION AND THERAPY FOR PARTICIPANTS WITH SPECIAL NEEDS, INCLUDING BUT NOT LIMITED TO EDUCATION, HEALTH AND WELLNESS; INSTRUCTION/TUTORING, INCLUDING BUT NOT LIMITED, TO EDUCATION; COTILLION; SPEEGH, DEBATE, SOGIAL SKILLS, LITERACY, MATH AND SAT; FITNESS CLASSES, INCLUDING BUT NOT LIMITED TO AEROBICS, ZUMBA, WEIGHT ROOM, WEIGHT LOSS, GENERAL FITNESS INSTRUCTION, ADULT AND YOUTH BOOT CAMP AND BABY BOOT CAMP; SCHOOL LIAISON OFFIGERS; RESIDENT PROJECT REPRESENTATIVES (RPR); COMMUNITY/PUBLIG INFORMATION SERVICES; CONSTRUCTION GOST ESTIMATING/CONSULTING SERVICES; VIDEO PRODUCTION SERVICES; PHOTOGRAPHYru!DEOGRAPHY SERVIGES; GRAPHIC DESIGNER SERVICES; PROGRAM MONITOR SERVICES; COST ALLOCATION SERVICES; JOB AUDITS; STEP lll DISCIPLINARY GRIEVANCE HEARING OFFICER; AUDITORS; HISTORICAL RESEARCHER; LATENT EXAMINER SERVICES; MEDIGAL DIRECTOR AND ACCREDITATION SERVICES/SUPPORT; PSYCHOLOGIGAL AND TESTING SERVICES; ORGANIZATIONAL DEVELOPMENT MEETING FACILITATION SERVICES; PROFESSIONAL TRAINING SERVICES, INCLUDING BUT NOT LIMITED TO, APPLICATION SYSTEMS INSTRUCTION, METHODOLOGIES FOR APPLICATION SYSTEMS DEVELOPMENT, SEXUAL HARASSMENT, DIVERSIry AND TEAM BUILDING; HOME VISITORS FOR THE PARENT- CHILD HOME PROGRAM; INSTRUGTORS FOR THE MORNINGS ALL.STAR PROGRAMS AND HUD COMPLIANGE; APPLICATION SYSTEMS CONSULTING SERVICES, INCLUDING BUT NOT LIMITED TO, APPLICATION SYSTEMS, ARCHITECTURE, APPLICATION DEVELOPMENT BEST PRAGTICES, APPLICATION SEGURITY, APPLICATIONS QUALITY ASSURANCE, APPLICATION MONITORING, MOBILE APPLICATION DEVELOPMENT; CONSULTING SERVIGES FOR WEBSITE AND DIGITAL MEDIA STRATEGY; WEB DESIGN; GRAPHIG DESIGN; AFTER.ACTION SERVICES; PROVIDED FURTHER THAT THE GIry MANAGER SHALL BE AUTHORIZED TO NEGOTIATE, ENTER INTO, AND EXECUTE THE AFORESTATED AGREEMENTS SUBJECT TO THE FOLLOWING PARAMETERS: 1) THE AMOUNT OF THE FEE OR OTHER COMPENSATION UNDER SUGH AGREEMENT(S) SHALL NOT EXCEED THE AUTHORIZED AMOUNT FOR THE RESPECTIVE SERVICES, AS SET FORTH IN THE CITY'S APPROVED FISCAL YEAR (FY) 201412015 ANNUAL BUDGET; 2) 86 THE TERM OF ANY SERVICE AGREEMENT AUTHORIZED HEREIN SHALL NOT EXTEND BEYOND THE END OF FY 2014t2015 (SEPTEMBER 30, 2015); 3) AT A MINIMUM, THE CITY MANAGER SHALL REQUIRE THAT ANY AGREEMENT ENTERED INTO PURSUANT TO THIS RESOLUTION SHALL UTILIZE THE CITY'S STANDARD FORM INDEPENDENT GONTRACTOR AGREEMENT (AS ATTACHED TO THrS RESOLUTTON), PROVIDED THAT THE CITY MANAGER MAY INCORPORATE ADDITIONAL TERMS, WHICH MAY BE MORE STRINGENT, BUT NOT MORE LENIENT; AND 4) PROVIDING THAT THE AUTHORIW GRANTED TO THE GITY MANAGER PURSUANT TO THIS RESOLUTION SHALL BE BROUGHT TO THE CITY COMMTSSION FOR RENEWAL AS PART OF THE ANNUAL OPERATING BUDGET APPROVAL. WHEREAS, the City budgets for certain services are to be provided each year in its annual operating budget for those respective departments; and WHEREAS, some of the budgeted services include, but are not limited to: dance instruction, ice skating instruction, athletics instructionicoaching, aerobics instruction, fitness instruction, computer (lT) services and literacy, math and SAT tutoring for the Parks and Recreation Department; school liaison officers, latent examiner services, medical examiner and accreditation services/support for the Police Department; resident project representatives (RPR); community information services; construction cost estimating/consulting services for the Capital lmprovement Projects (ClP) Office; video production services, photography/videography services, and graphic design services for the Office of Communications; Homeless Outreach; Housing Services; tutoring services and program monitoring services; cost allocation services for the Finance Department; auditing services for the Office of Budget and Performance lmprovement; job audiUsurveys and Step lll grievance hearing officer for the Human Resources Department; and historical research services for the Planning Department; and WHEREAS, the City Code requires contracts in excess $25,000 to be approved by the City Commission and agreements for these services have typically been limited to that maximum amount; and WHEREAS, independent contractor agreements for amounts over $25,000 which are very limited circumstances have been brought to the City Commission for approval; and WHEREAS, effort to coordinate the execution of these agreements for those services or work referenced herein, the Administration is recommending that the City Commission authorize the City Manager to negotiate, enter into, and execute certain independent contractor agreements, including those having an amount that may exceed $25,000, subject to the following parameters: . The agreements will be limited to the services or work specifically listed in this Resolution; o The value of the agreement will not exceed the authorized amount for the respective services or work, as set forth in the approved FY 201412015 annual budget; 87 The term of the agreement shall not extend beyond FY 201412015 (September 30, 2015); and Any agreement entered into will contain, at minimum, the provisions outlined in the City's standard form agreement for independent contractors (a copy of which is attached hereto and incorporated herein); and The City Manager must issue a Letter to Commission ("LTC") each fiscal quarter, commencing on January 1, 2015, which delineates those lndependent Contractor Agreements that exceed the $25,000; WHEREAS, the City Commission granted similar authority to the City Manager on September 20, 2010, for FY 201012011, and renewed such authority on September 27 , 2011, for FY 201112012; and September 27 , 2012, for FY 201212013; and September 30, 2013 for FY 2Q1312014 and WHEREAS, during the discussions for the initial authority, it was said that this request for authority would be brought back for renewal on an annual basis as part of the budget process. NOW, THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEAGH, FLORIDA, to enter into independent contractor agreements for the following services, as required and as the City Manager deems in the best interest of the City: baseball, softball, soccer, gymnastics, cheerleading, volleyball; ice-skating, skating, hockey, swimming, ice guards, aerobics instruction; fitness instruction; arts/music/cultural/drama instruction and or instrument repair; computer/media services, including but not limited to instruction, and repair; recreational programming and instruction; instruction and therapy for participants with special needs, including but not limited to education, health and wellness; instruction/tutoring, including but not limited to education; cotillion; speech; debate, social skills, literacy, math and SAT; fitness classes, including but not limited to aerobics, zumba, weight room, weight loss, general fitness instruction, adult and youth boot camp and baby boot camp; school liaison officers; resident project representatives (RPR); community/public information services; construction cost estimating/consulting services; video production services; photography/videography services; graphic designer services; program monitor services; cost allocation services; job audits; step lll disciplinary grievance hearing officer; auditors; historical researcher; latent examiner services; medical director and accreditation services/support; psychological and testing services; organizational development meeting facilitation services; professional training services, including but not limited to, application systems instruction, methodologies for application systems development, sexual harassment, diversity and team building; home visitors for the parentchild home program; instructors for the Mornings all-star program and HUD compliance; application systems consulting services, including but not limited to applications systems, architecture, application development best practices, application security, applications quality assurances, application monitoring, mobile application development; consulting services for website and digital media strategy; web design; graphic design; after-action services; provided further that the City Manager shall be authorized to negotiate, enter into, and execute the aforestated agreements 88 subject to the following minimum parameters: 1) the amount of the fee or other compensation under such agreement(s) shall not exceed the authorized amount for the respective services, as set forth in the City's approved FY 201412015 budget; 2) the term of any service agreement authorized herein shall not extend beyond the end of FY 201412015 (September 30, 2015); 3) at a minimum, the City Manager shall require that any agreement entered into pursuant to this resolution shall utilize the City's standard form independent contractor agreement (as attached to this resolution), provided that the City Manager may incorporate additional terms, which maybe more stringent but not more lenient; and 4) providing that the authority granted to the City Manager pursuant to this resolution shall be brought to the City Commission for renewal as part of the annual operating budget approvals. PASSED and ADOPTED this day of ATTEST: Rafael E. Granado, City Clerk 2014. Philip Levine, Mayor APPI?OVED AS TO FORM & IANGUAGE 89 INDEPENDENT CONTRACTOR AGREEMENT This Agreement is entered into on this _ day of between IENTER FULL NAME OF CONTRACTORI (Contractor), and the City of Miami Beach, Florida (City), for a period of TENTER DURATION/TERM OF AGREEMENTI, with an effective starting date of I I, and an end date of t I (the Term). 1. Scope of WorUServices. This Agreement is for the purpose of providing IPROVIDE BRIEF DESCRIPTION/SUMMARY OF WHAT CONTRACTOR WILL DOI to the City's I Department. Specifically, throughout the Term of this Agreement, Contractor shall provide and/or perform the following minimum services: NNSERT DETAILED AND/OR ITEMIZED DESCRIPTION OF WORK AND/OR SERVICES CONTRACTOR WILL PROVIDEI 2.Fee. ln consideration of the work and/or services to be provided pursuant to this Agreement, the City agrees to pay Contractor a fee, in the not to exceed amount of t FILL lN TOTAL $AMOUNil, which shall be paid as follows: IINSERT. IN DETAIL. HOW FEE WILL BE PAID. INCLUDE WHETHER FEE WILL BE PAID HOURLY. WEEKLY. MONTHLY. ETC.: WHETHER IT'S SUBJECT TO CONTRACTOR PROVIDING TIME SHEETS. OR WORK SCHEDULE. ETC.I The total fee paid to Contractor pursuant to this Agreement shall not exceed IFILL !N A NOT TO EXCEED AMOUNTI for the Term provided herein. 3. Work Schedule. During the Term of the Agreement, Contractor shall provide the work and/or services in accordance with the following minimum work schedule: IINSERT WORK SCHEDULE (EXAMPLE: MON - FRl. 9 AM TO SPM. EXCLUDING RECOGNIZED CITY HOLIDAYS}. IF IT'S ANOTHER TYPE OF SCHEDULE SUCH AS ON AN HOURLY BASIS OR ONLY ON SPECIFIC DAYS. BE SPECIFIC AS TO MINIMUM HOURS OR DAYS CONTRACTOR IS EXPECTED TO WORK IN ORDER TO GET PAID THE FEE SET FORTH HERE.I Contractor's work and/or services shall be overseen by the following City DepartmenUlndividual: IINSERT TITLE. DEPARTMENT OF CITY (INDIVIDUAL OVERSEEING SERVICES).I 4. Termination. This Agreement may be terminated for convenience of either party, with or without cause, by giving written notice to the other party of such termination, which shall become effective upon fourteen (14) days following receipt by the other party of the written termination notice. Upon termination in accordance with this paragraph, the Contractor shall be paid a sum equal to all payments due to him/her up to the date of termination; provided Contractor is satisfactorily continuing to satisfactorily perform all work and/or services up to the date of 90 termination. Thereafter, the City shall be fully discharged from any further liabilities, duties, and terms arising out of, or by virtue of, this Agreement. 5. lndemnification/Hold Harmless. Contractor agrees to indemnify, defend, and hold harmless the City of Miami Beach and its officers, employees and agents, from and against any and all actions, claims, liabilities, losses and expenses, including but not limited to, attorney's fees, for personaleconomic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or be alleged to have arisen from the negligent acts or omissions or other wrongful conduct of Contractor, and/or any and all subcontractors, employees, agents, or any other person or entity acting under Contractor's control, in connection with the Contractor's performance of the work and/or services pursuant to this Agreement. Contractor shall pay all such claims and losses and shall pay all costs and judgments which may arise from any lawsuit arising from such claims and losses, and shall pay all costs and attorney's fees expanded by the City in defense of such claims and losses, including appeals. The parties agree that one percent (1%) of the total compensation to Contractor for performance of the work and/or services under this Agreement is the specific consideration from the City to Contractor for the Contractor's agreement to indemnify and hold the City harmless, as provided herein. Contractor and the City hereby agree and acknowledge thatthis indemnity provision is intended to and shall survive the termination (or earlier expiration) of this Agreement. 6. Limitation of Liabilitv. The City desires to enter into this Agreement only if in so doing the City can place a limit on City's liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of the compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts actually paid by the City as of the date of the alleged breach. Contractor hereby expresses his willingness to enter into this Agreement with Contractor's recovery from the City for any damage action for breach of contract to be limited to a maximum amount equal to the compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts actually paid by the City as of the date of the alleged breach. Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor hereby agrees that the City shall not be liable to Contractor for damages in the amount in excess of the compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts actually paid by the City as of the date of the alleged breach, for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this subparagraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon City's liability as set forth in Section 768.28, Florida Statutes. 7. Notices. All notices and communications in writing required or permitted hereunder may be delivered personally to the representatives of the Contractor and the City listed below or may be mailed by registered mail, postage prepaid (or airmailed if addressed to an address outside of the city of dispatch). Until changed by notice in writing, allsuch notices and communications shall be addressed as follows: 91 CITY: CONTRACTOR:ITNSERT NAME OF CONTRACTORI ITNSERT ADDRESS OF GONTRACTORI [INSERT PHONE NUMBERI [!NSERT DEPARTMENT DTRECTOR] City of Miami Beach IINSERT DEPARTMENT NAME] 1700 Convention Center Drive Miami Beach, FL 33139 (305) Notices hereunder shall be effective: lf delivered personally, on delivery; if mailed to an address in the city of dispatch, on the day following the date mailed; and if mailed to an address outside the city of dispatch on the seventh day following the date mailed. 8. Venue. This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, CITY AND CONTRACTOR EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 9. Dutv of Gare/Gompliance with Applicable Laws. With respect to the performance of the work and/or service contemplated herein, Contractor shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. ln its performance of the work and/or services, Contractor shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the federal government, as applicable. The Contractor agrees to adhere to and be governed by the Miami-Dade County Conflict of lnterest Ordinance, as same may be amended from time to time; and by any and all ethics/standards of conducts as referenced in Chapter 2 of the City of Miami Beach Code (as may be amended from time to time). Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirectly which should conflict in any manner or degree with the performance of the work and/or services. Contractor further covenants that in the performance of work and/or services under this Agreement, no person having any such interest shall knowingly be employed by the Contractor. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. 10. Florida Public Records Law. Contractor agrees to be in full compliance with Florida Statute 1 19.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and 92 necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otheruvise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 11. Ownership of Documents/Patents and Gopvriqhts. Any and all documents prepared by Contractor pursuant to this Agreement are related exclusively to the work and/or services described herein, and are intended or represented for ownership by the City. Any re-use distribution, or dissemination of same by Contractor, other than to the City, shall first be approved in writing by the City Manager, which approval, if granted at all, shall be at the City Manager's sole and absolute discretion. Any patentable and/or copyrightable result arising out of this Agreement, as well as all information, specifications, processes, data and findings, shall be made available to the City, in perpetuity, for public use. No reports, other documents, articles or devices produced in whole or in part under this Agreement shall be the subject of any application for patent or copyright by or on behalf of the Contractor (or its employees or sub-contractors, (if any) without the prior written consent of the City Manager, which consent, if given at all, shall be at the Manager's sole and absolute discretion. 12. No AssiqnmenUTransfer. This section intentionally left blank. 13. LiabilitvforSub-contractors. Contractor shall be liable for its work and/or services, responsibilities and liabilities under this Agreement and the services, responsibilities and liabilities of any sub-contractors (if any), and any other person or entity acting under the direction or control of Contractor (if any). When the term "Contractor" is used in this Agreement, it shall be deemed to include any sub-contractors (if any) and/or any other person or entity acting under the direction or control of Contractor (if any). All sub-contractors (if any) must be approved in writing by the City Manager prior to their engagement by Contractor, which approval, if granted at all, shall be at the City Manager's sole and absolute discretion. 14. lndependent Gontractor/No Joint Venture. THIS AGREEMENT SHALL NOT CONSTITUTE OR MAKE THE PARTIES A PARTNERSHIP OR JOINT VENTURE. FOR THE PURPOSES OF THIS AGREEMENT, THE CONTRACTOR SHALL BE DEEMED TO BE AN INDEPENDENT CONTRACTOR, AND NOT AN AGENT OR EMPLOYEE OF THE CITY, AND SHALL NOT ATTAIN ANY RIGHTS OR BENEFITS UNDER THE GIVIL SERVICE OR PENSION ORDINANGE OF THE CITY, ORANY RIGHT GENERALLYAFFORDED CLASSIFIED OR UNCLASSIFIED EMPLOYEES INCLUDING ANNUAL AND SICK DAY ACCRUAL. FURTHER, THE 93 CONTRACTOR SHALL NOT BE DEEMED ENTITLED TO FLORIDA WORKER'S GOMPENSATION BENEFITS AS AN EMPLOYEE OF THE CITY OR ACCUMULATION OF SICK OR ANNUAL LEAVE. 15. Waiver of Breach. A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of such provision or modification of this Agreement. A party's waiver of any breach of a provision of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Agreement. 16. Severance. ln the event this Agreement or a portion of this Agreement is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City elects to terminate this Agreement. 17. Joint Preparation. The parties hereto acknowledge that they have sought and received whatever competent advice and counsel as was necessary for them to form a full and complete understanding of all rights and obligations herein and that the preparation of this Agreement has been a joint effort of the parties, the language has been agreed to by parties to express their mutual intent and the resulting document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than the other. 18. Purchase Order Requirement. This agreement shall not be effective until executed by the parties hereto and untilthe City has issued a Purchase Order for this agreement. 19. Entire Agreement. This writing and any exhibits and/or attachments incorporated (and/or otherwise referenced for incorporation herein) embody the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANKI 94 lN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by the respective officials thereunto duly authorized, this date and year first above written. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: City Clerk City Manager By: By: By: FOR CONTRACTOR: WITNESS: Print Name Print Name Approved: Department Director Office of Budget and Performance lmprovement II NSERT CONTRACTOR NAMEI Signature Print Name / Title Approved as to form & language & for execution. City Attorney Date Human Resources 95 96 R9 NEW BUSINESS AND COMMISSION REQUESTS 97 g MIAMIBEACH City of Miomi Beoch, lZ0O Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members o FROM: Jimmy L. Morales, City Manager DATE: September10,2014 SUBJECT: DISCUSSION OF THE SCHEDULE OF USER FEES FOR THE CITY'S GOLF COURSES BACKGROUND During the economic downturn, the revenues generated by the golf courses were negatively impacted. The City determined that it would not raise any rates during this time, thus resulting in the need to identify reductions to both, the operating and maintenance costs for both of the golf courses (Miami Beach Golf Course and Normandy Shores Golf Course). Given that the economy has begun to stabilize, there is an opportunity to assess the current fee schedules for the City's two golf courses. ln preparation for the upcoming FY 2014115 budget, Staff worked with Professional Course Management (PCM), who manages and operates the City's two golf courses and maintains the Par 3 Course, to conduct a fee assessment for the golf courses. Since the renovated Miami Beach Golf Club opened in December 2002 through FY 2006, non- resident rates were raised incrementally several times. The resident daily fee and membership rates were raised once, from $75 to $80 (peak) and $3,000 to $3,500, respectively. However, there have not been any increases to golf fees since 2007. The member cart fee has been set at $20 and has never been increased since inception. As of today, this is the lowest cart fee charged in South Florida. ln addition to the established golf fees for both courses, PCM also offers a "Premier Card". This discount card can be purchased for an established price and allows for the cardholder to play at any of the Premier Card golf courses at a reduced rate. Fifty percent (50%) of the net proceeds (minus advertising and administrative costs ($5,000 per course)) from Premier Card sales are distributed amongst all of the participating golf courses and the remaining 50% is distributed at the end of the year based on the number of rounds each course plays. Currently, Miami Beach Golf Course receives the highest distribution of the remaining net revenue, with approximately 14o/o and Normandy Shores Golf Course receives approximately 9o/o. A survey was conducted by comparing the City's fees to a cross section of comparable golf facilities in our market area. The results of this survey are provided as "Attachment A". On July 18, 2014, the Administration presented a proposal to the Finance and Citywide Projects Committee (FCWPC) recommending increasing the golf rates for FY2014115. During the discussion, clarification was provided to the FCWPC concerning the intent of the proposed fee increases. The recommendation to increase the rates for Miami Beach residents by $S.OO is intended to address the rising operational costs due to the implementation of the City's Living Wage Ordinance, as well as the anticipated impacts stemming from the Affordable Healthcare Act. The increases to the non- resident rates are being recommended in order to remain competitive in the market compared to other comparable golf courses in the area. The proposed fee schedule that was presented on July 18,2014, is estimated to generate approximately $349,836 for FY 2014115, ($2t8,076 for Miami Beach Golf Course and $131,760 for Normandy Shores Golf Course). The proposed rate increases and corresponding revenue analysis are provided in "Attachment B". Following the Agenda nem Rl P.. oate Q-lo-lV98 Page 2 of 2 discussion, the FCWPC directed the Administration to bring the item back to the August 13,2014 FCWPC meeting where the proposed FY2014l15 budget will be discussed. This meeting was rescheduled for August 29, 201 4. On August 19, 2014, the Administration presented the Budget Advisory Committee (BAC) with the proposed fee schedule that was discussed during the July 18, 2014 FCWPC meeting. During the meeting, the BAC requested for the Administration to revise their proposal in order to maintain the rates currently charged to Miami Beach residents and South Florida residents at the Normandy Shores Golf Course, while still proposing increases that would generate approximately $350,000 in revenue for FY 2014115. Based on the direction from the BAC, the Administration has provided an additional proposal for consideration. This proposal would generate approximately $349,675 in revenues ($306,825 for MBGC and $42,850 for NSGC) for FY 2014115. However, it is important to note that based on the BAC's request, this proposal would increase the summer rack rate at the Miami Beach Golf Club by $ZO. This increase would make the Miami Beach Golf Course rack rate one of the highest, if not the highest, in our market area for the summer months. The alternative proposal and corresponding revenue analysis based on the BAC's recommendations is provided as "Attachment C". The BAC also made a motion to recommend that the City Commission consider providing the golf management company with the flexibility to make temporary rate adjustments with City's approval, provided they would be prohibited from increasing rates for Miami Beach residents. The Committee believed that providing this authority to the management company could give flexibility in order to capture additional revenue during slow periods and/or high profile events. This item was presented to the FCWPC at its August 29, 2014 meeting. The Committee was supportive of a rate increase for both golf courses. However, there was disagreement regarding whether or not to increase any rates for Miami Beach residents. The final motion was to support the recommendation of the BAC to increase the rates for both golf courses; however, no increases would be made to the Miami Beach resident rates. The final vote was 2:2, with Commissioners Tobin and Steinberg voting in support of the motion and Commissioners Weithorn and Malakoff voting against the motion. ln addition, a second motion was made to refer a discussion item back to the BAC concerning the use of the Premier Card and to also identify the feasibility of providing PCM with the flexibility to make temporary rate adjustments at their own discretion in order to capture additional revenue. CONCLUSION Administration is committed to providing quality Parks and Recreation services to our residents and guests. Administration is also focused on the need to balance the cost of such services with the impact these services have on the City's budget. The cost of staffing, operations and maintenance continues to increase. Given that the City's golf fees have not been increased in over seven years, our fee schedule is below market rate. To attain a balance the City must establish fees that are reasonable, fair and in-line with other municipalities in the greater Miami-Dade County area. The approval of a rate increase is the first step in attaining this balance. Therefore, the Administration recommends that the City Commission approve increasing the existing golf rates and also consider incremental increases over the next five years in order to remain competitive with other comparable golf courses in south Florida, while minimizing any significant financial impacts to our residents and visitors who utilize the City's two golf courses. The Administration seeks direction from the City Commission on how they wish to proceed. ,r*,ffiko Attachmefts T:\AGENDA\20 1 4\September\Parks & Rec\Golf Fees 09-1 0- 1 4 MEMO.docx 99 ATTACHMENT A EIo] io oooo e6 : Eor oo \ooN\zi+dzeeI r.- l--oo \9€^i\Z .D' .D' s+ Zee EI!! ot.Io.so, ooE th \\\zzz -9o ,5 -> oL !l6692 ;66 EIo; ooo a6€ o --o-r- --{88s{ZGGAZao €IE] () o.oo. 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