20140910 Budget BMMIAMIBEACH
City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
September 10,20'14
Mayor Philip Levine
Vice-Mayor Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Raul Aguila
City Clerk Rafael E. Granado
VisrT us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach, entitled "Lobbyists," requires
the registration of all lobbyists with the Gity Clerk prior to engaging in any lobbying activity
with the City Commission, any City Board or Committee, or any personnel as defined in the
subject Code sections. Copies of the City Gode sections on lobbyists laws are available in the
City Clerk's Office. Questions regarding the provisions of the Code should be directed to the
Office of the City Attorney.
BUDGET RELATED ITEMS
R5 - Ordinances
RsK An Ordinance Amending Chapter 2 Of The Code Of The City Of Miami Beach, Entitled
"Administration," By Amending Article Vl, Entitled "Procurement," By Amending Division
6, Entitled "Living Wage Requirements For Service Contracts And City Employees," By
Amending Section 2-408, Entitled "Living Wage," By lncreasing The Living Wage Rate
By 3o/o For Fiscal Year 2014-2015 And Deleting Phase ln Language That ls Outdated
Due To The Passage Of Time; Providing For Repealer, Severability, Codification, And
An Effective Date. First Readinq
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Procurement)
1
Commission Agenda, September 10, 201 4
R5 - Ordinances (Continued)
RsL An Ordinance Amending Chapter 110 Of The Miami Beach City Code Entitled "Utilities,"
Amending Article lV, Entitled "Fees, Charges, Rates And Billing Procedure;" Amending Division
2, Entitled "Rates, Fees And Charges," By Amending Section 110-166, Entitled" Schedule Of
Water Rates And Tapping Charges," And Section'110-168, Entitled "Sanitary Sewer Service
Charge," To Adjust Water And Sanitary Sewer Rates By The Same Percentage Enacted By
Miami-Dade Water And Sewer Department (WASD); And Also Amending Appendix A To Chapter
110, Entitled "Fee Schedule" To lncrease The Water Rates And Sanitary Sewer Service Charges
lmposed By The City Pursuant To Sections 110-166 And 110-168; Providing For Codification,
Repealer, Severability, And An Effective Date. First Readinq
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Public Works)
R7 - Resolutions
R7A1 Adopt Tentative Ad Valorem Millage for General Operating Purposes
A Resolution Adopting: 1) The Tentative Ad Valorem Millage Of 5.7942 Mills For General
Operating Purposes, Which ls Thirteen And Four-Tenths Percent (13.4Yo) More Than The
"Rolled-Back" Rate Of 5.1076 Mills; And 2) The Debt Service Millage Rate Of 0.2295 Mills;
Further Setting The Second Public Hearing To Consider The Millage Rate For Fiscal Year (FY)
2014115, On Tuesday, September 30, 2014 At 5:01 p.m. 5:01 p.m. First Readinq Public
Hearinq
(Budget & Performance lmprovement)
R7A2 Adopt Tentative Budgets For General, G.O., RDA, Enterprise, lnternal Service, And Special
Revenue Funds
A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service Funds, and Special Revenue Funds For Fiscal Year 2014115
Subject To A Second Public Hearing Scheduled On Tuesday, September 30, 2014 At 5:01 p.m.
5:01 p.m. First Readinq Public Hearinq
(Budget & Performance lmprovement)
(Memorandum to be Submitted in Supplemental)
R7B1 Adopt Tentative Ad Valorem Millage for Normandy Shores Local Government
A Resolution Of The Board Of Directors Of The Normandy Shores Local Government
Neighborhood lmprovement District Adopting The Tentative Ad Valorem Millage Rate Of 1.1305
Mills For Fiscal Year (FY) 2014115 For The Normandy Shores Local Government District, Which
ls One Percent (1%) Less Than The "Rolled-Back" Rate O'f 1.1391 Mills Subject To A Second
Public Hearing Scheduled On Tuesday, September 30, 2014 At 5:02 p.m. 5:02 p.m. First
Readinq Public Hearinq
(Budget & Performance lmprovement)
2
Commission Agenda, September 10, 201 4
R7 - Resolutions (Continued)
R7B2 Adopt Tentative Operating Budget For Normandy Shores Local Government
A Resolution Of The Board Of Directors Of The Normandy Shores Local Government
Neighborhood lmprovement District Adopting The Tentative Operating Budget For Fiscal Year
(FY) 2014l15 Subject To A Second Public Hearing Scheduled On Tuesday, September 30,2014
At 5:02 p.m. 5:02 p.m. First Readinq Public Hearinq
(Budget & Performance lmprovement)
R7C Adopt Tentative FY 2014115-2018/19 Capital lmprovement Plan & Capital Budget
A Resolution Adopting The Tentative Capital lmprovement Plan For Fiscal Years (FY) 2014115-
2018119 And Adopting The City Of Miami Beach Tentative Capital Budget For (FY) 2014115
Subject To A Second Public Hearing Scheduled On Tuesday, September 30, 2014 At 5:03 p.m.
5:03 p.m. First Readinq Public Hearins
(Budget & Performance lmprovement)
R7D lndependent ContractorAgreements
1.A Resolution Authorizing The City Manager, On Behalf Of The City, To Enter lnto Certain
lndependent Contractor Agreements For Professional And Other Services, As Required,
And As The City Manager Deems ln The Best lnterest Of The City, Subject To And
Contingent Upon The Following Parameters: 1) The City Manager Shall Only Enter lnto
Contracts To Provide Services Or Work Related To Vacant Budgeted Positions, As
ldentified ln The City's Approved Fiscal Year (FY) 201412015 Budget; 2) The Amount Of
The Fee Or Other Compensation Under Such Contract(s) Shall Not Exceed The
Authorized Amount For The Respective Classification, As Set Forth ln The City's
Classified Or Unclassified Salary Ordinance (As The Case May Be); 3) The Term Of Any
lndependent Contractor Agreement Authorized Herein Shall Not Extend Beyond The End
Of FY 201412015 (September 30, 2015); 4) At A Minimum, The City Manager Shall
Require That Any lndependent Contractor Agreement Entered lnto Pursuant To This
Resolution Shall Utilize The City's Standard Form For lndependent Contractors (As
Attached To This Resolution), Provided That The City Manager May lncorporate
Additional Terms, Which May Be More Stringent, But Not More Lenient; 5) Requiring The
City Manager To lssue A Letter To Commission Each Fiscal Quarter Commencing On
January 1, 2015, Which Delineates Those lndependent Contractor Agreements That
Exceed $25,000 And 6) Providing That The Authority Granted To The City Manager
Pursuant To This Resolution Shall Be Brought To The City Commission For Renewal As
Part Of The Annual Operating Budget Approval.
A Resolution Authorizing The City Manager, On Behalf Of The City, To Enter lnto Certain
lndependent Contractor Agreements For The Following Services, As Required, And As
The City Manager Deems ln The Best lnterest Of The City: Athletics lnstruction/Coaching/
Refereeing, lncluding But Not Limited To The Following Categories: Baseball, Softball,
Soccer, Gymnastics, Cheerleading, Volleyball; lce Skating, Hockey, Swimming, lce
Guards, Aerobics lnstruction; Fitness lnstruction; Arts/Music/Cultural/Drama lnstruction
And Or lnstrument Repair; Computer/Media Services, lncluding But Not Limited To
lnstruction And Repair; Recreational Programming And lnstruction; lnstruction And
Therapy For Participants With Special Needs, lncluding But Not Limited To Education,
Health And Wellness; lnstruction/Tutoring, lncluding But Not Limited, To Education;
Cotillion; Speech, Debate, Social Skills, Literacy, Math And SAT; Fitness Classes,
lncluding But Not Limited To Aerobics, Zumba, Weight Room, Weight Loss, General
2.
3
Commission Agenda, September 10, 2014
Fitness lnstruction, Adult And Youth Boot Camp And Baby Boot Camp; School Liaison
Officers; Resident Project Representatives (RPR); Community/Public lnformation
Services; Construction Cost Estimating/Consulting Services; Video Production Services;
Photography/Videography Services; Graphic Designer Services; Program Monitor
Services; Cost Allocation Services; Job Audits; Step lll Disciplinary Grievance Hearing
Officer; Auditors; Historical Researcher; Latent Examiner Services; Medical Director And
Accreditation Services/Support; Psychological And Testing Services; Organizational
Development Meeting Facilitation Services; Professional Training Services, lncluding But
Not Limited To, Application Systems lnstruction, Methodologies For Application Systems
Development, Sexual Harassment, Diversity And Team Building; Home Visitors For The
Parent-Child Home Program; lnstructors For The Mornings All-Star Programs And HUD
Compliance; Application Systems Consulting Services, lncluding But Not Limited To,
Application Systems, Architecture, Application Development Best Practices, Application
Security, Applications Quality Assurance, Application Monitoring, Mobile Application
Development; Consulting Services For Website And Digital Media Strategy; Web Design;
Graphic Design; After-Action Services; Provided Further That The City Manager Shall Be
Authorized To Negotiate, Enter lnto, And Execute The Aforestated Agreements Subject
To The Following Parameters: 1) The Amount Of The Fee Or Other Compensation Under
Such Agreement(s) Shall Not Exceed The Authorized Amount For The Respective
Services, As Set Forth ln The City's Approved Fiscal Year (FY) 201412015 Annual
Budget; 2) The Term Of Any Service Agreement Authorized Herein Shall Not Extend
Beyond The End Of FY 201412015 (September 30, 2015);3) At A Minimum, The City
Manager Shall Require That Any Agreement Entered lnto Pursuant To This Resolution
Shall Utilize The City's Standard Form lndependent Contractor Agreement (As Attached
To This Resolution), Provided That The City Manager May lncorporate Additional Terms,
Which May Be More Stringent, But Not More Lenient; And 4) Providing That The Authority
Granted To The City Manager Pursuant To This Resolution Shall Be Brought To The City
Commission For Renewal As Part Of The Annual Operating Budget Approval.
(Human Resources)
R9 - New Business and Gommission Requests
RgP Discussion Of The Schedule Of User Fees For The City's Golf Courses.
(Parks & Recreation)
4
R5
ORDINANCES
5
Gondensed Title:
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF MIAMI BEACH, ENTTTLED..ADMINISTRATION," BY AMENDING ARTICLE VI, ENTITLED "PROGUREMENT,'' BY AMENDING
DIVISION 6, ENTITLED "LIVING WAGE REQUIREMENTS FOR SERVICE CONTRACTS AND CITY
EMPLOYEES," BY AMENDING SECTION 2408, ENTITLED "LIVING WAGE," BY INCREASING THE
LIVING WAGE RATE BY 3Yo FOR FISCAL YEAR 20'14-2015 AND DELETING PHASE lN LANGUAGE
THAT IS OUTDATED DUE TO THE PASSAGE OF TIME; PROVIDING FOR REPEALER,
AND AN EFFECTIVE DATE.
N/A
Data (Surveys, Environmental Scan, etc:
COMMISSION ITEM SUMMARY
Item Summary/Recommendation :
Pursuant to Section 2-408(a) of the Code of the City of Miami Beach, any service contractors entering into
a covered services contract with the City shall pay to all its employees, who provide services covered by
this division, the living wage rates approved by the City Commission.
On July 23, 2014, the City Commission approved a referral to the Finance and Citywide Projects
Committee (the "Committee") for a discussion on indexing the living wage rate for fiscal year 2014-2015.
At its July 30, 2014 meeting, the Finance and Citywide Projects Committee considered the available
options regarding indexing the living wage rate for fiscal year 2014-2015 presented by the Administration
pursuant to the Living Wage Ordinance. The Committee recommended indexing the living wage rate by
three percent (3%) consistent with the three percent (3%) cost of living adjustment approved for
unclassified employees. The estimated financial impact for the increase for fiscal year 2014-2015 is
approximately $260, 000.
lf approved, effective October 1,2014, any covered service contractor shall be required to pay all
employees, who provide services for covered service contracts, the new living wage rates of $11.621hr
with health benefits of at least $1.69ihr, or a living wage of not less than $13.31/hr without benefits.
Additionally, covered service contracts shall be amended to reflect the living wage rate increase.
Based on the direction of the Finance and Citywide Projects Committee, the Administration recommends
that the Mayor and City Commission approve the Ordinance accepting the recommendation of the
Finance and Citywide Projects Committee to index the living wage rate by three percent (3%); and
authorize the Administration to prepare amendments for all covered service contracts subject to the living
wage increase and to delete phase in language that is outdated due to the passage of time.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission: 1) accept the recommendation of the Finance
and Citywide Projects Committee via separate motion; and 2) approve the Ordinance at First Reading and
schedule a Second Reading Public Hearing for September 30,2014.
This action has been recommended bv the Finance and C Committee.
Financial lnformation: N/A
qE AAIA^AIBEACH a.E^.DA,'A.. Nlofre ?-t
T:\AGENDA\2014\SeptembeAProcurement\Living Wage lncrease FY 2014-20'15- ORDINANCE SUfvff,,Innvg/S-10-14.docx
Alex Denis, ext: 7490
o..=^,oo',rA- RS KoAte Q-ln4
6
g MIAMI BEACH
City of Miomi Beoch, ,1700 Convenlion Center Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov
COMMI SION MEMORANDUM
TO:Mayor Philip Levine and Members of he City mrssron
FRoM: Jimmy L. Morales, City Manager
DATE: September 10,2014
SUBJECT: AN ORDINANGE OF THE MAYOR AND Clry COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE CITY
OF MIAMI BEACH, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE VI,
ENTITLED "PROCUREMENT," BY AMENDING DIVISION 6, ENTITLED "LIVING
WAGE REQUIREMENTS FOR SERVICE CONTRACTS AND CITY EMPLOYEES,"
BY AMENDING SECTION 2.408, ENTITLED "LIVING WAGE," BY INCREASING
THE LIVING WAGE RATE BY 3% FOR FISGAL YEAR 2014-2015 AND DELETING
PHASE !N LANGUAGE THAT IS OUTDATED DUE TO THE PASSAGE OF T!ME;
PROV!D!NG FOR REPEALER, SEVERAB!LIry, CODIFICATION, AND AN
EFFECTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission: 1) accept the recommendation of
the Finance and Citywide Projects Committee via separate motion; and 2) approve the
Ordinance at First Reading and schedule a Second Reading Public Hearing for September 30,
2014.
BACKGROUND
Pursuant to Section 2-408(a) of the Code of the City of Miami Beach, any service contractors
entering into a covered services contract with the City shall pay to all its employees, who
provide services covered by this division, the stipulated living wage rates as approved by the
City Commission. Furthermore, pursuant to Section 2-408(d) of the Code of the City of Miami
Beach, the living wage rate may, by resolution of the City Commission, be indexed annually for
inflation using the Miami PMSA Consumer Price lndex for all Urban Consumers (CP|-U)
Miami/Ft. Lauderdale, issued by the U.S. Department of Labor, Bureau of Labor Statistics.
On July 23,2014, the City Commission approved a referral to the Finance and Citywide Projects
Committee (Committee) for a discussion on indexing the living wage rate for fiscal year 2014-
2015 in accordance with the options pursuant to Ordinance 2010-3682.
At its July 30, 2014 meeting, the Finance and Citywide Projects Committee (the "Committee")
considered the available options regarding indexing the living wage rate for fiscal year 2014-
2015 presented by the Administration pursuant to the Living Wage Ordinance. The Committee
recommended indexing the living wage rate by three percent (3%) consistent with the three
percent (3%) cost of living adjustment approved for unclassified employees. The estimated
financial impact for the increase for fiscal year 2Q14-2015 is approximately $260,000.
F!RST READING
7
Commission Memo Ordinance Amending Chapter 2, Article Vl, Division 4 Section 2-408 By
lncreasing The Living Wage Rate By 3/o For Fiscal Year 2014-2015
September 10,2014
Page 2 of 2
lf approved, effective October 1,2014, any service contractor as defined in the Living Wage
Ordinance shall be required to pay all employees, who provide services for covered service
contracts, the new living wage rates of $11.62lhr with health benefits of at least $1.69/hr, or a
living wage of not less than $13.31/hr without benefits.
Additionally, as a result of the living wage rate increase effective October 1, 2014, covered
service contracts shall be amended to reflect the living wage rate increase and to delete phase
in language that is outdated due to the passage of time.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the Ordinance
accepting the recommendation of the Finance and Citywide Projects Committee to index the
living wage rate by three percent (3o/o); and authorize the Administration to prepare
amendments for covered service contracts subject to the living wage increase.
m,
JLM / MT'I NO I RR
T:\AGENDA\2014\September\Procurement\Living Wage lncrease FY 2014-2015 - ORDINANCE MEMO 09-10-14.docx
8
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE
CITY OF MIAMI BEACH, ENTITLED "ADMINISTRATION," BY AMENDING
ARTICLE VI, ENTITLED "PROCUREMENT," BY AMENDING DIVISION 6,
ENTITLED .,LIuNG WAGE REQUIREMENTS FOR SERVICE CONTRACTS
AND CITY EMPLOYEES," BY AMENDING SEGTION 2-408, ENTITLED..LIVING WAGE," BY INCREASING THE LIVING WAGE RATE BY 3% FOR
FISCAL YEAR 2014.2015 AND DELETING PHASE IN LANGUAGE THAT IS
OUTDATED DUE TO THE PASSAGE OF TIME; PROVIDING FOR
REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE.
WHEREAS, pursuant to Section 2-408(a) of the Code of the City of Miami Beach, any
service contractors entering into a covered services contract with the City shall pay to all its
employees, who provide services covered by Division 6, the stipulated living wage rates as
approved by the City Commission; and
WHEREAS, pursuant to Section 2-408(d) of the Code of the City of Miami Beach, the
living wage rate may, by resolution of the City Commission, be indexed annually for inflation
using the Miami PMSA Consumer Price lndex for all Urban Consumers (CP|-U) Miami/Ft.
Lauderdale, issued by the U.S. Department of Labor, Bureau of Labor Statistics; and
WHEREAS, on July 23,2014, the City Commission approved a referral to the Finance
and Citywide Projects Committee (the "Committee") for a discussion on indexing the living wage
rate for fiscal year 2014-2015 in accordance with the options pursuant to Ordinance 2010-3682;
and
WHEREAS, at its July 30, 2014 meeting, the Committee considered the available
options regarding indexing the living wage rate for fiscal year 2014-2015 presented by the
Administration pursuant to the Living Wage Ordinance; and
WHEREAS, at its July 30, 2014 meeting, the Committee recommended indexing the
living wage rate by three percent (3%) consistent with the three percent (3%) cost of living
adjustment approved for unclassified employees; and
WHEREAS, effective October 1, 2014, any service contractor as defined in the Living
Wage Ordinance shall be required to pay all employees, who provide services for covered
service contracts, the new living wage rates of $11.621hr with health benefits of at least
$1.69/hr, or a living wage of not less than $13.31/hr without health benefits; and
WHEREAS, as a result of the living wage rate increase effective October 1, 2014,
covered service contracts shall be amended to reflect the living wage rate increase and to
delete phase in language that is outdated due to the passage of time.
NOW, THEREFORE, BE !T ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AS FOLLOWS:
SECTION 1. That Division 6 of Article Vl of Chapter 2 of the Code of the City of Miami Beach
is hereby amended as follows:
9
CHAPTER 2
ADMINISTRATION
ARflCLE T, -rI?"uREMENr
Division 6. Living Wage Requirements For Service
Contracts And City Employees
***
Sec. 2-408. Living wage.
(a) Living wage paid.
({-)
e)
Service contractors. Effective October 1. 2014. Any a service contractor
entering into a covered services contract with the city shall pay to all its
employees who provide services covered by this division, a living wage of no
less than $1{-28 $11.62 an hour with health benefits of at least $1.69 an
hour, or a living wage of not less than $12,92 $13.31 an hour without health
benefits.
i
Vearr inereasing en
fully implemented fer eevered empleyees in the 2012 2013 eity budget year+
Health benefits; eligibility period. For a covered employer or the city to comply with the
living wage requirements of this division by choosing to pay the lower wage scale
available when a covered employer also provides health benefits, such health benefits
shall consist of a payment of at least $4-642 $1.69 per hour toward the provision of a
health benefits plan for covered employees and their dependents.
lf the health benefits plan of a covered employer requires an initial period of
employment for a new employee to be eligible for health benefits (eligibility period) the
living wage requirements of this division shall be deemed to have been complied with
during the eligibility period, provided the covered employer commences to pay the
applicable living wage rate without health benefits, effective as of the date of hire of
the covered employee.
Upon completion of the eligibility period, and provided the new employee will be
provided health benefits, a covered employer may commence to pay the applicable
living wage rate with health benefits.
Proof of the provision of health benefits must be submitted to the city's procurement
director to qualify for the wage rate for employees with health benefits.
***
2
(b)
10
t 1| I ltlai l.- ii/^^,1.4,1 ti.;.-.1la-r..her^,,. ,-^nmJ,r..r,r^ .),tth .1f:/ ii.-al \,^). )nli\ 1 , ,.a,-]^11.r/ 4 )aaa\
lhe it','ing Nlage wiil be 31 A.16ihr. witi: heailh benefili. end Si1.41,i:t'.'.',,tIhc'-t!,3er-.iis; cann€rctnj r\'t!i
c;ty flsca! y'ear 20'! 1-'! 2 {Octacet 1, 20i 1; lne i'.,t9 r!,?ge.e;e ltill be S/0.7Z,;hr. *ith health cene{its. erd
S'1 2.17,/hr.'t'ithcut be,teiils, an.J canme::ci..g',".,!!,\ ctri ftsc,tl i,ear 2C12 13 (October 1.2012). the ll,",tng
, )^6 r.+^ ,,,;,i h6 (r 1 )p hl t;t^ \::lrh Aanaftr-, rarl e t ) o),b, \.;tl^^ttt h^-,1ltr-
i?\ ll:inn lha arnntc.q4 tbyaa-,ta=r nhrca-in ^,,.,-,r!nf rn r-rrA.-aniinn ,JnAi)\ rammanrino rtrilh ni+rt ficrzl\. t' t-. !.Gt pt taro tt I pnt Ju\ti ii iJ JLivJUUiiVi; a' i UJ\L/, toi; ii i iCi i'ii;V y?ia, i Uri j/ i,nu(i
,,a?. ?n1n. 1 1 !t'.).r^t\a. I 2(1'n\ tha haal'h hanof:r: rtrs tt,itl ha cr laact I t )\/hr aammanrina ,j,'rh ^;t\,\/E dr ,gco: Ji ,LJit , -. t;J tiiito: ttii t j iriti: ttl j
fi.^al ,/d-r )n1 1.1? tOcrtitat 1 )n11t t^^ l-.a)tth F'a-6f;t-' r:tos,a.itl l^a at laact C1 ,.itr,iF', )-,i ^^nn6^.;-^luu,vvur t, Lr t! , vv,iuii\i,o(tJ 'e,,, vo ur itdu' et, tJtt;i., UiiU iul:;iiiY!iil;tJ
',vith lhe cili' fisce; ie...t' 201 2 13 (Cclabet 1 , 201 )). the kee!!!t bercfils tzle ,.,,illfbel ar /e;sl S' .5,! bt .
SECTION 2. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 3. SEVERABILITY.
lf any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this Ordinance shall become and be made part of the
Code of the City of Miami Beach, Florida. The sections of this Ordinance may be renumbered
or relettered to accomplish such intention, and the word "ordinance" may be changed to
"section," "article," or other appropriate word.
SECTION 5. EFFECTIVE DATE.
ThisordinanceShalltakeeffectonthe-dayof-,2014.
PASSED AND ADOPTED this
ATTEST:
RAFAEL E. GRANADO, CITY CLERK
Underline denotes additions
S+it<e+nreugh d enotes deletions
(Sponsored by Commissioner Deede Weithorn)
PHILIP LEVINE, MAYOR
day of ,2014.
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
T:\AGENDA\2O14\SeptembeAProcurement\Living Wage lncrease FY 2014-2015 - ORDINANCE 09-10-14.docx
3
els
Doie
11
COMMISSION ITEM SUMMARY
Gondensed Title:
An Ordinance Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Amending Chapter 1 10 Of
The Miami Beach City Code Entitled "Utilities," Amending Article lv, Entitled "Fees, Charges, Rates And Billing
Procedure;" Amending Division 2, Entitled "Rates, Fees And Charges," By Amending Section 110-166, Entitled"
Schedule Of Water Rates And Tapping Charges," And Section 1 10-168, Entitled "Sanitary Sewer Service Charge," To
Adjust Water And Sanitary Sewer Rates By The Same Percentage Enacted By Miami-Dade Water And Sewer
Department (WASD); And Also Amending Appendix A To Chapter 110, Entitled "Fee Schedule" To lncrease The
Water Rates And Sanitary Sewer Service Charges lmposed By The City Pursuant To Sections 1 1 0-1 66 And 1 1 0-168;
idinq For ilitv. And An Effective Date.
lntended Outcome Su rted:
Maintain the City's infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.):
lssue:
Shall the Mayor and City Commission approve the amendment to the Ordinance on first reading and schedule a
second readinq public hearinq?
Item S ummary/Recommendation :
FIRST READING
The City's utility rates are structured to collect the necessary revenues to meet operating and maintenance costs of the
water and sewer infrastructure, to cover debt service for water and sewer bonds, to maintain adequate operating fund
reserves, and, to pay Miami-Dade County forwholesale water purchased, the treatment of the City's sewage and other
fees. ln the past, the City has evaluated each County rate increase and passed through some County rate increases to
its customers while subsidizing other rate increase.
The Miami-Dade Water and Sewer Department (WASD) has proposed water and sewer rate increases to allwholesale
customers. The proposed water rate of $1 .7816 per 1 ,000 gallons, is an increase of $0.0674 above the current rate of
$1 .7142. During the last fiscal year, WASD did not increase the water rate but did increase the sewer rate $0.2995 per
1,000 gallons, which was passed on to the City's rate payers. The proposed WASD sewer rate of $2.5600 for
FY2014115, is an increase of $0.1077 above the current rate of $2.4523 per 1 ,000 gallons. However, the cunent Miami
Beach rate of $6.34 per thousand gallons is insufficient to cover the cost of providing sewer service. Based on the FY15
budget proposed by the Administration, rates have to be increased by 1 9.1 5% to $7.55 per thousand gallons in FY1 5. A
significant portion of the deficit over the past few years is a result of both a rate increase of $0.1 1 per 1000 gallons that
was implemented by Miami-Dade County in FY10/1 1 and not passed through to the end users and minor operational
cost increases that were covered by the rate stabilization fund. The purpose of the rate stabilization fund is to cover
anomalies in the billing or revenues year over year and to accommodate some of these costs without the need for rate
increases. Unfortunately this fund has been depleted due to the reliance on this to cover inflation and County rate
increases. At the Finance & Citywide Projects Committee on August 29, the Committee recommended approval of the
respective water and sewer rate increases, as well as establishing a policy of automatically implementing the
percentage increases of water and sewer rates that are enacted by Miami-Dade WASD without further Commission
action.
The sewer rate increase for FY2014115 is $1 .21 per 1,000 gallons, and the water rate increase is $0.07 per 1,000
gallons. For the average 1 1,000 gallons per month customer, the combined water and sewer rates result in a monthly
increase of $14.08 in FY2014115. For the minimum usage customer (5,000 gallons or less per month), the monthly
impact would be a total of $6.40.
THE ADMINISTRATION RECOMMENDS APPROVING THE AMENDMENT TO THE ORDINANCE ON FIRST
READING AND SCHEDULING A SECOND READING PUBLIC HEARING.
Source of
Funds:
Amount Account Approved
1 $6,129,000 425-8000-343510 Sewer
2 $491,000 425-8000-343310 Water
OBP!Total $6,620,000
Glerk's Office islative Tracki
t:\agendaP0 1 4\september\fy1 5 water and sewer rate ordinance
i
!la
AGENDA ,rEil
-R
5 Lo^'iWaT
Financial lnformation :
Keith Wilder, ext 6192
(9 MIAMIBEACH 12
g MIAMIBEACH
Ciiy of Miomi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Phillip Levine and M of the Ci Commission
FROM: Jimmy L. Morales, City Manager
DATE: September10,2014
SUBJECT: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING CHAPTER 110 OF THE MIAMI BEACH CITY CODE
ENTITLED "UTILITIES," AMENDING ARTICLE IV, ENTITLED ''FEES, CHARGES,
RATES AND BILLING PROCEDURE;" AMENDING DIVISION 2, ENTITLED "RATES,
FEES AND CHARGES," BY AMENDING SECTION 110.166, ENTITLED" SCHEDULE
OF WATER RATES AND TAPPING CHARGES," AND SECTION 110.168, ENTITLED..SANITARY SEWER SERVICE CHARGE," TO ADJUST WATER AND SANITARY
SEWER RATES BY THE SAME PERCENTAGE ENACTED BY MIAMI-DADE WATER
AND SEWER DEPARTMENT (WASD); AND ALSO AMENDING APPENDIX A TO
CHAPTER 110, ENTITLED "FEE SCHEDULE" TO INCREASE THE WATER RATES
AND SANITARY SEWER SERVICE CHARGES IMPOSED BY THE GITY PURSUANT TO
SECTIONS 110-166 AND f 10-168; PROVIDING FOR CODIFICATION, REPEALER,
SEVERABIL!TY, AND AN EFFECTIVE DATE.
ApMTNTSTRATTON RFCOMMENpATtON
The Miami-Dade Water and Sewer Department (WASD) has proposed water and sewer rate
increases to all wholesale customers of $.0674 for water and $.1 077 for sewer per 1000 gallons
respectively effective October 1,2014. ln the past, the City has evaluated each County rate
increase and passed through some County rate increases to its customers while subsidizing others.
During the last fiscal year, WASD did not increase the water rate but did increase the sewer rate
$0.2995 per 1,000 gallons which was passed on to the City's rate paprs.
ANALYST9
The City's utility rates for water and sanitary sewer services are structured to collect the necessary
revenues to meet annual operating and maintenance costs of the water and sanitary sewer
infrastructure, to cover debt service for water and sewer bonds to maintain adequate operating fund
reserves, and, to pay Miami-Dade Countyforwholesale water purchased, the treatment of the City's
sewage and other fees.
ln general, the rates for water supply and sanitary sewer services consist of
. Pass-through of the wholesale rate the City pays to Miami-Dade County for
the purchase of potable water and treatment of sewagqo Debt service for the Water and Sewer Revenue Ebnds;o Operating and maintenance costs for the water and sewer utili!;. 7.5o/o fee of previous year total revenue paid to the Miami-Dade County
Environmental Resource Management Department (DERM)
FY,?014{15 Miami Padg Countv Wholeqalq Y,Vatqr and,Fgwgf Bales
The Miami-Dade Water and Sewer Department has informed all wholesale customers that the
proposed water rate for FY2014115 would increase by $0.0674 to $1.7816 per 1000 gallons.
FIRST READING
13
Commission Memo
September 10, 2014
Water and Sewer Rate Ordinance Memo
Page 2 of 3
The operational expenditure increases for the County are due to projected operating expenses debt
service increases in FY2015, and other revenue, charges and adjustments such as reserve
requirements and decreased interest earnings.
WASD has also notified wholesale customers that their proposed sewer rate will be $2.56, an
increase of $0.1077 above the current rate of $2.4523 per 1000 gallons. The cost of the proposed
FY2014115 sewer rate increase to Miami Beach is approximately $887,000. The proposed
wholesale water and sewer rates are subject to approval by the Board of County Commissioners at
their Public Budget Hearings, scheduled for September 2014.
Water Revenue Review and Recommendation
All operational expenditure increases related to the proposed cost of living adjustment to salaries,
increased costs of health insurance and pension, and increases in other operating costs can be
absorbed without the requirement to increase the water rate. However, the increase proposed by
the County should be passed through to the water customers. This would result in the
recommendation to pass through the Miami-Dade County increase of $0.07 perthousand gallons for
water rates.
Sewer Revenue Review and Recommendation
Millian, Swain & Associates, lnc. (MSA) were retained to assist in evaluating the level of revenues
produced by current sewer rates and the potential need for rate adjustments. Their findings include
the following.
1. The sewer utility has been operating at a deficit since FY13.
2. lncrease in WASD Treated Sewer fees and scheduled increase in debt service payment for
existing bonds are the largest contributors to a risein the projected FY15 deficit of $6.44 million.
3. The current rate of $6.34 per thousand gallons is insufficient to cover the cost of providing sewer
service. Based on the proposed FY15 budget provided bythe City, rates would have to be increased
by 19.1 5o/o to $7.55 per thousand gallons in FY15.
4. Additional rate increases will likely be needed to cover debt service requirement of a proposed
$20 million debt issuance in FY15 and to coverfurther increases in costs (due to inflation, etc.)
beyond FY15.
5. MSA recommends that a detailed cost of service study be undertaken for the City's sewer utility.
6. Fees charged to Satellite Cities to transport wastewater to WASD appear to be insufficient to
cover the cost of providing this service. As part of the comprehensive cost of study, MSA also
recommends performing a detailed cost allocation study to address the proper charges to the
Satellite Cities.
7. During the detailed cost of service study the City, with the help of MSA, should investigate
various ratemaking strategies to ensure the financial stability of the sewer system. These strategies
may include the following:
o Rate increase to account for multiple years of anticipated cost increases. An annual pass-through mechanism for WASD feeso An annual inflation adjustment
A significant portion of the deficit over the past few years is a result of both a rate increase of $0.1 1
per 1000 gallons that was implemented by Miami-Dade County in FY10/1 1 and not passed through
to the end users and minor operational cost increases that were covered by the rate stabilization
fund. The purpose of the rate stabilization fund is to cover anomalies in the billing or revenues year
over year and to accommodate some of these costs without the need for rate increases.
Unfortunately this fund has been depleted due to the reliance on this to cover inflation and County
rate increases. The suggestion to codify the need to pass through County rate increases is a good
suggestion as it would then take an act of Commission to subsidize water and sewer rates for the
14
Commission Memo
September 10, 2A14
Water and Sewer Rate Ordinance Memo
Page 3 of 3
end users ratherthan the current condition where no action would keep the rates from being passed
through. Also the Administration feels that incorporating an adjustment for operating expenses
would serve to keep the rate stabilization fund healthy and user fees consistent with the cost of
providing
service.
At the Finance and Citywide Projects Committee (FCWPC) meeting of August 29,2014, the
consultants presented a summary of their findings and recommendations. At this meeting, the
Committee recommended approval of the pass through of the respective water and sewer rate
increases, as well as establishing a policy of automatically implementing the percentage increases
of water and sewer rates that are enacted by Miami-Dade WASD to the entire fund without further
Commission action. The Committee also directed the Administration to follow up with all appropriate
administrative actions to assure that fees are commensurate with the cost of service provided to the
Satellite Cities.
Conclusion
Fee (per
thousandqallons)
FY
2013t14
Fee
Proposed
FY15 M-D
County
!ncr-
Prop. FY
2014/15
Fee
Difference
Frorn FY
2013t14
Water $4.36 $o.07 $4.43 so.o7
Seurer s6.34 $o.1 1 s7.55 $1.21
Total lncrease
Cornbined Fee sl o.70 sl 1-9a s1.2a
Monthly Cost to
1 1,OOO gallon
Customer $117.70 :BO_OO $131 .7a $14,OAIvlontnly (-ost to
5,OOO gallon
Customer ss3.50 rDo.oo s59.90 s6.40
Based on the above, the Administration recommends that the City Commission approve a rate
increase for water customers of $0.07 and a rate increase for sewercustomers of $1.21 effective
October 1,2014. For the average 1 1,000 gallons per month customer, the combined water and
sewer rates result in a monthly increase of $14.08 inFY2014l15. Forthe minimum usage customer
(5,000 gallons or less per month), the combined rnonthly impact would be a total of $6.40.
ln addition, the Administration recommends moving fonuard with the recommended cost of service
study and implement the suggested modifications to the water and sewerfee ordinances including
allocation of appropriate costs to the Satellite Cities and implementation of recommendations to
address the financial stability of the utility by codifying the annual pass through of all percentage
increases as enacted by Miami-Dade WASD and increasing the operating budget consistent with
the County percentage increase.
lLMtMrEt€
t:\agenda\2O 1 4\septembeAfy 1 5 water and sewer rate ord i nance memo. doc
15
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAM! BEACH, FLORIDA, AMENDING CHAPTER 110 OF
THE MIAMI BEACH CITY CODE ENTITLED "UTILITIES," AMENDING
ARTIGLE IV, ENTITLED "FEES, CHARGES, RATES AND BILLING
PROCEDURE;" AMENDING DIVISION 2, ENTITLED "RATES, FEES
AND GHARGES," BY AMENDING SECTION 110.166, ENTITLED"
SCHEDULE OF WATER RATES AND TAPPING CHARGES," AND
SECTION 110.168, ENTITLED "SANITARY SEWER SERVICE
CHARGE," TO ADJUST WATER AND SANITARY SEWER RATES BY
THE SAME PERCENTAGE ENACTED BY MIAMI.DADE WATER AND
SEWER DEPARTMENT (WASD); AND ALSO AMENDING APPENDIX
A TO CHAPTER 110, ENTITLED "FEE SCHEDULE" TO INGREASE
THE WATER RATES AND SANITARY SEWER SERVICE CHARGES
IMPOSED BY THE CITY PURSUANT TO SECTIONS 110.166 AND
110-168; PROVIDING FOR CODIFICATION, REPEALER,
SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the City implemented a Water and Sewer System lmprovement Program
("Program"), which is funded by Water and Sewer Revenue Bonds; and
WHEREAS, in 1995, the first series of Water and Sewer Revenue Bonds were issued
to construct Phase I improvements for the Program; and
WHEREAS, in 2000, the Series 2000 Water and Sewer Revenue Bonds were issued
to continue the Program; and
WHEREAS, the rate increases proposed herein are for the payment of the phased in
debt instruments to continue improvements to the water and sewer infrastructure; and
WHEREAS, the rate increases provided herein include the increases for water supply
imposed by Miami-Dade County; and
WHEREAS, with ongoing drought restrictions, the City anticipates a continuation of its
decrease in water consumption and its corresponding decrease in water and sewer revenues;
and
WHEREAS, the City Commission of the City of Miami Beach has deemed it to be in
the best interest of the citizens and residents of the City of Miami Beach to amend Chapter 110
entitled "Utilities", Article lV entitled "Fees, Charges, Rates and Billing Procedure, to periodically
adjust water and sewer rates for maintenance and fiscal responsibility purposes.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAM! BEACH, FLORIDA, as follows:
SECTION 1.
That Chapter 110, Article lV, Division 2, of the Miami Beach City Code is hereby
amended as follows:
16
Chapter 110
UTILITIES
Article lV. FEES, CHARGES, RATES AND BILLING PROCEDURE
Division 2. RATES, FEES AND CHARGES
Sec. 110-166. Schedute of water.ates ana t"pping "n"rn"".
(a) Every water supply service shall have a monthly minimum service charge on each service
installed, varying with and based upon the size of the service pipe required and installed in
accordance with the rules of the public works department. All monthlv minimum service
charqes and rates shall be adiusted bv the same percentaqe enacted bv the Miami-Dade Water
and Sewer Department (WASD). This minimum charge shall be in accordance with the
schedule set forth in appendix A and shall entitle the consumer to have supplied through the
meter the number of gallons of water set forth in appendix A. There shall not be a rental charge
on meters.
(b) For quantities of water supplied in excess of the amount set forth in subsection (a) of this
section based on the particular size of the service pipe, the water rate shall be as specified in
appendix A, which shall be prorated for each 100 gallons in the event of increments of less than
1,000 gallons for non-municipal consumers of water.
Sec. 110-168. Sanitary sewer service charge.
(a) There is hereby imposed, upon all premises within the city connected to or using the
facilities of the city's sanitary sewer system, a monthly sanitary sewer service charge. Such
sanitary sewer service charge shall be in an amount as specified in appendix A, which charge
shall be prorated for each 100 gallons of increments of less than 1 ,000 gallons, as shown by the
water bills rendered in accordance with this article. The sanitary sewer service charge shall be
and become effective and binding on October 5, 1997. The amount of such sanitary sewer
service charge shall be shown as a separate item on such water bills and shall be paid by the
owner, tenant or occupant in possession of such premises at the same time and in the same
manner as is provided in this article for the payment of water bills. All sanitary sewer rates shall
be adiusted bv the same percentaoe enacted bv the Miami-Dade Water and Sewer Department
(WASD). For the purpose of irrigation, the customer may apply for an irrigation meter. Sanitary
sewer charges will not be applied to consumption metered through irrigation maters.
SECTION 2.
That Appendix A to Chapter 110, entitled "Utilities," of the Miami Beach City Code is
hereby amended as follows:
17
APPENDIX A
FEE SCHEDULE
Chapter 1 10 Utilities
Article lll Stormwater Utility
Division 2. Rates, Fees and Charges
***
Section
this Code
1 10-166(a)
110-166 (b)
Gallons of
Water
per Month
5.000
7.000
11.000
17.000
40.000
80.000
120.000
200.000
Description
Minimum service charge:
Size of
Meter
%
1"
1.5"
2"
3"
4"
o
q
Minimum Monthlv Service
Charqe
(effective for billinqs on or
after October 1. 2014)
22.15
31.01
48.73
75.31
177.20
354.40
531.60
886.00
Water in excess of subsection 110-166(a), shall be as follows: $2.21
per 1,000 gallons, effective with billings on or after October 1, 2000;
$2.26 per 1,000 gallons, effective with billings on or after October 1,
2001; $2.31 per 1,000 gallons, effective with billings on or after
October 1, 2002; $2.44 per 1,000 gallons, effective with billings on or
after October 1, 2003; $2.49 per 1,000 gallons, effective with billings
on or after October 1,2004; and $2.54 per 1,000 gallons, effective
with billings on or after October 1, 2005; and $2.79 per 1,000 gallons,
effective with billings on or after October 1, 2006; and $3.23 per 1 ,000
gallons, effective with billings on or after October 1,2007; and $3.88
per 1,000 gallons, effective with billings on or after October 1, 2008;
and $4.36 per 1,000 gallons, effective with billings on or after October
1, 2009; and $4.43 per 1.000 qallons. effective with billinos on or after
October 1. 2014
18
1 10-168(a)Sanitary sewer service charge, shall be as follows: $3.73 per 1,000
gallons, effective with billings on or after October 1, 2000; $3.81 per
1,000 gallons, effective with billings on or after October 1, 2001; $3.90
per 1,000 gallons, effective with billings on or after October 1,20Q2;
$4.03 per 1,000 gallons, effective with billings on or after October 1,
2003; $4.12 per 1,000 gallons, effective with billings on or after
October 1, 2004; and $4.21 per 1 ,000 gallons, effective with billings on
or after October 1, 2005; and $4.25 per 1,000 gallons, effective with
billings on or after October 1, 2006; and $4.93 per 1,000 gallons,
effective with billings on or after October 1, 2007; and $5.62 per 1 ,000
gallons, effective with billings on or after October 1, 2008; and $6.04
per 1,000 gallons, effective with billings on or after October 1, 2009;
and $6.34 per 1,000 gallons, effective with billings on or after October
1, 2013; and $7.55 per 1.000 qallons. effective with billinqs on or after
October 1,2014.
SECTION 3. CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it
is hereby ordained that the provisions of this ordinance shall become and be made part of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section",
"article" or other appropriate word.
SECTION 4. REPEALER
All ordinances or parts of ordinances in conflict herewith are and the same are hereby
repealed.
SECTION 5. SEVERABILITY
lf any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for
any reason, held invalid or unconstitutional, such portion shall be deemed a separate, distinct
and independent provision and such holding shall not affect the validity or constitutional, such
portion shall be deemed a separate, distinct and independent provision and such holding shall
not affect the validity or constitutionality of the remaining portions of this Ordinance.
SECTION 6. EFFECTIVE DATE
This Ordinance shall take effect on the
PASSED and ADOPTED this
day of ,2014.
2014day of
ATTEST:
PHILLIP LEV!NE, MAYOR
RAFAEL E. GRANADO, CITY CLERK
Underline denotes additions
S++*e+nreugh d e notes de letion s
(Sponsored by Commissioner Deede Weithorn)
T:\AGENDA\201 4\Septem ber\FY1 5 Water and Sewer Rate Ordinance 1 stRdg.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
?/tuDote
19
R7
RESOLUTIONS
20
COMMISSION ITEM SUMMARY
Gondensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ADOPTING: 1) THE TENTATIVE AD VALOREM MILLAGE OF 5.7942 MILLS FOR GENEML OPERATING
puRposEs, wHtcH ts THTRTEEN AND FOUR-TENTHS PERCENT (13.4%) MORE THAN THE "ROLLED-BACK"
RATE OF 5.1076 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2295 MILLS; FURTHER SETTING
THE SECOND PUBLIC HEARING TO CONSIDER THE MILLAGE RATE FOR FISCAL YEAR (FY) 2014115, ON
TUESDAY. SEPTEMBER 30.2014 AT 5:0'1 P.M.
lntended Outcome
Ensure expenditure trends are sustainable over the long term
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City related to
value for taxes paid:o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or good
(Residents: 58%; Businesses 54%)
Item Su mmary/Recommendation :
The Administration is recommending a total combined millage rate for the City of Miami Beach of 6.0237, which
represents a decrease of 0.0926 mills. The proposed operating millage decreased 0.0692 mills and includes a
generaloperating millage rateof 5.7942 and a General Fund Capital Renewaland Replacement millage of 0.1083.
The proposed voted debt service millage rate is adjusted from 0.2529 to 0.2295, a decrease of 0.0234 mills. The
proposed millage rate decrease of 0.0926 mills reoresents approximatelv half of the remaininq millaoe rate reduction
goal of 0.2079 and does not result in a property tax increase to median or averaoe properfu owners thatqualifoforthe
homestead exemotion and the Save Our Homes cap.
The tentatively adopted combined millage rate of 6.0237 mills is 0.0926 mills less than the 6.1163 combined millage
rate for FY 2013114. The tentatively adopted operating millage of 5.7942 mills for FY 2014115 is 0.6866 mills more
than the rolled-back rate of 5.1076, and thus, the City is required to publish a Notice of Tax lncrease. The proposed
operating millage rate of 5.7942 requires a majority approval (4 of 7 votes) of the Commission.
Financial !nformation:
Amount Account
1
2
Total
Financial lmpact Summary: lncluding the proposed millage rate for FY 2014115,the City has decreased the
millage by 0.42'13 mills in the last four years and combined millage rates today remain more than 2.6 mills lower, or
31 percent, than in FY 1999/00 and approximately 1.6 mills lower than in FY 2006107. As a result, the oroposed
orooerty tax lew is aoproximatelv $13 million less in FY 2014l15 than it was in FY 2006/07.
AGEr'roA rreu R7 A I{s MIAMIBEACH oxre ?-10-1121
g MIAMIBEACH
City of Miomi Beoch, I700 Convenlion Center Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and Members mrsston
FROM: Jimmy L. Morales, City Manager
DATE: September10,2014
SUBJECT: A RESOLUTION OF THE MAYO
5.7942 MILLS FOR GENERAL OPERATING PURPOSES, WHICH IS THIRTEEN AND
FOUR-TENTHS PERCENT (13.4%) MORE THAN THE "ROLLED-BACK',RATE OF
5.1076 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2295 MILLS;
FURTHER SETTING THE SECOND PUBLIC HEARING TO CONSIDERTHE MILLAGE
RATE FOR FTSCAL YEAR (FYl2014115, ON TUESDAY, SEPTEMBER 30, 2014 AT
5:01 P. M.
ADMINISTRATION RECOMMEN DATION
The Administration recommends that the City Commission adopt the attached Resolution which
sets the following:
1) Proposed Millage Rates for FY 2014115:
General Operating 5.6859 mills (5.7551FY 2013114, 0.0692 decrease)
Capital Renewal & Replacement 0.1083 mills
Sub-Total Operating Millage 5.7942 mills (5.8634FY 2013114, 0.0692 decrease)
Voted Debt Service 0.2295 mills (0.2529 FY 2013/14. 0.0234 decrease)
Total 6.0237 mills (6.1163 FY 2013114,0.0926 decrease)
2\ The tentatively adopted combined millage rate of 6.0237 mills is 0.0926 mills less than the
6.1163 combined millage rate for FY 2013114. The tentatively adopted operating millage of
5.7942 mills for FY 2014115 is 0.6866 mills more than the rolled-back rate of 5.1076, and
thus, the City is required to publish a Notice of Tax lncrease.
3) The second public hearing to consider the final millage rates and budgets for FY 2014115
shall be on Tuesday September 30, 2014 at 5:01 P.M., in the City Commission Chambers,
City Hall, 1700 Convention Center Drive.
The "Rolled-Back" millage rate for FY 2014115 is the millage rate required to produce the same
level of property tax revenues in the General Fund in FY 2014115 as anticipated to be received in
FY 2013114. lt is important to note, that the January 1,2013, tax roll Citywide declined by almost
$1.02 billion (4.1o/o) between the July 1, 2013 valuation and the July 1 , 2014 valuation due to
appeals, adjustments, etc, which is part of the reason the FY 2014115 "rolled-back rate" is 0.6866
mills lower than the FY 2013/14 current millage rate and lower than it would be if the rolled-back
rate was only adjusted for the increase in revenues generated by higher property values. The area
outside of City Center RDA, which impacts General Fund revenues, declined in value by
approximately $0.24 billion during the same period of time.
CITY COMMISSION OF THE CITY OF MIAMI
22
FY 2014115 Proposed Millage
September 10,2014
Page2
The Administration is recommending a total combined millage rate for the City of Miami Beach of
6.0237. The total proposed operating millage decreases to 5.7942 mills, which includes a General
Operating millage rate of 5.6859 and a General Fund Capital Renewal and Replacement millage of
0.1083. The proposed voted debt service millage rate is adjusted from 0.2529 to 0.2295, a
decrease of 0.0234 mills.
PROCEDURE
Florida Statutes 200.065 requires that at the conclusion of the first public hearing on the proposed
tax rate and budget, the City Commission proceed in the following specific manner:
1. Adopt a tentative ad valorem millage rate for FY 2014115 operating purposes. This is
accomplished by adopting a Resolution that includes the percentage increase ordecrease
over the "Rolled-back" rate; the required Debt Service millage rate; and, the date, time, and
place of the second public hearing
State statute requires that only the title be read aloud.
2. Adopt a tentative general operating budget for FY 2014115. Also included, are budgets for
the Enterprise, lnternal Service, and Special Revenue Funds. This is accomplished by
adopting a companion Resolution. (See accompanying City Budget Agenda ltem).
Both the millage and budget Resolutions must be adopted again after a second and final public
hearing.
SUMMARY
ln FY 2010111 the city's approach to addressing the then deficit of $32 million included a
distribution of the shortfall between taxpayers and employees. Taxpayers had their tax rate
increased from 5.6555 to 6.2155, an increase of 0.56 mills. The goal of the Commission has been
to bring them back to that level as property values increase over time. lt should be remembered
that between FY 2009/10 and FY 2010/1 1 values declined by $Z.O billion driving the need for an
increase in the millage.
ln FY 201 1112lhe City took its first step in that direction with a reduction in the millage rate of 0.05
mills. The millage rate for FY 2012fi3 reduced the operating millage by an additional 0.0746 mills.
ln the FY 2013/14 budget, the millage rate was reduced 0.2275 mills. Over three years, this
reduction represents 63 percent of the goal to get back to a millage rate of 5.6555. The remaining
goalfor millage reduction is 0.2079.
The Administration is recommending a total combined millage rate for the City of Miami Beach of
6.0237, which represents a decrease of 0.0926 mills. The proposed operating millage decreased
0.0692 mills and includes a generaloperating millage rate of 5.7942 and a General Fund Capital
Renewal and Replacement millage of 0.1083. The proposed voted debt service millage rate is
adjusted from0.2529 to 0.2295, a decrease of 0.0234 mills. The proposed millage rate decrease of
0.0926 mills represents approximately half of the remaining millage rate reduction goal of 0.2079
and does not result in a property tax increase to median or average property owners that qualify for
the homestead exemption and the Save Our Homes cap.
23
FY 2014115 Proposed Millage
September 10,2014
Page 3
It is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as property values increased. Between FY 1999/00 and FY 2009/10, total combined City of
Miami Beach propertytax rates declined approximately2.S mills. ln FY 2007108 alone, the millage
rate declined by approximately 1 .8 mills, with annual savings to the average homesteaded property
of over $400. Further, despite an adjustment of 0.56 mills in the operating tax rate in FY 2010/1 1,
City of Miami Beach proposed combined millage rates today remain more than 2.6743 mills lower
than in FY 1999/00 (31 percent), and 1.6493 mills lower than 2006/07 (21.s%o).
ANALYSIS OF PROPERTY VALUES IN MIAMI BEACH
On July 1, 2014, the City received the "2014 Certification of Taxable Value" from the Property
Appraiseds Office stating that the taxable value for the City of Miami Beach is $27.1 billion including
$152.2 million in new construction. The preliminary 2014 value represents an increase of $2.4
billion or 9.9 percent more than the July 1 ,2013, Certification of Taxable Value of $24.6 billion and
an increase of 9.3 percent, excluding new construction.
The comparative assessed values for the Miami Beach Redevelopment Agency City Center
redevelopment district increased from $3.9 billion to $4.2 billion an increase of $315 million or an
8.1 percent increase over 2013 certified values. ln addition, assessed values within the geographic
area formerly known as the South Pointe redevelopment district increased from $3.9 billion to $4.3
billion an increase of $413 million, or a 10.5 percent increase in values over 2013 certified values.
As a result, taxable values in the areas outside the City Center RDA/South Pointe area increased
by 10.2 percent, from $16.9 billion to $18.6 billion, an increase of $1.7 million.
Citywide values excluding City Center increased from $20.8 billion to $22.9 billion, an increase of
$2.1 billion or 10.3 percent. Values outside the City Center area determine General Fund
revenues.
COMPARATIVE ASSESSED VALUES (in billions)
Jon. I 2013 Volue lin billionsl
% Cho
)on. 1,2014
Volue (in
hillionsl
Chonge from 2013
Volue lBudoetl
As of July 1
20r3
(For FY
2013/14
Budoetl
Revised
Volue (For
FY
2Ot3/14
Proimtionl
Chonge in
2013
Volues
As of July I
20r 3
lFor 2014/ | 5
Budoetl
$
lin billionsl % Cho
RDA - Ciiy Ctr $ 3.82t,$ 3.6341 $ (0.2373 4.1"1 $ 4.1867 $ 0.3153 8.17
Soulh Poinle 3.914t 3.7692 (0. r 456 -3.7'l 4.3274 $ 0.4127 10.57,
Generol Fund excl
S.Pte
\6.870i 16.2354 (0.6349 -3.8'l 18.5942 $ 1.723s 10.27,
Totol Citfrvide s 24.6s6:$ 23.6387 (r.0r78 4.1"/,$ 27.108,$ 2.4519 9.90/,
Citywide Net ot
iirv Can+ar $ 20.785 r $ 20.0046 $ (0.7805 3.87 $ 22.921)$ 2.136(10.37
24
FY 2014115 Proposed Millage
September 10,2014
Page 4
DETERMINING THE OPERATING MILLAGE LEVY
The first building block in developing a municipal budget is the establishment of the value of one
mill of taxation, wherein the mill is defined as $1.00 of ad valorem tax for each $1,000 of property
value. For the City of Miami Beach, the value for each mill is determined by the 2Q14 Cerlification
of Taxable Value and has been set al$27.1 million. Florida Statutes permit a discount of up to five
percent for early payment discounts, delinquencies, etc. Therefore, the 95 percent value of the mill
is $25.7 million. Net of Center City RDA tax increment available to the General Fund, the value of
one mill at 95 percent is $22.0 million.
IMPACTS OF CHANGES IN PROPERTY VALUES
The FY 2013114 operating millage rate for general City operations was 5.8634 based on July, 2013
Certification of Taxable Value. Based on the July 1 ,2014 Certiflcation of Taxable Value, 5.8634
mills would generate approximately $1OS.t million at 100% collection ($tSO.g million at 95o/o
collection) in generaltax revenues, an increase of $14.3 million at100o/o collection ($tg.O million at
95% collection) over FY 2013114 property tax revenues Citywide (General Fund, City Center RDA
and the South Pointe area). The General Fund property tax revenues would increase by $t t.g
million, if the FY 2013114 millage rate was maintained.
Further, the January 1,2013 tax roll Citywide declined by $t.02 billion $.1Yo) between the July 1,
2013 valuation and the July 1,2014 valuation due to appeals, adjustments, etc., which is part of the
reason that the FY 2014115 "rolled-back rate" is significantly less than the FY 2013/14 current
millage rate.
STATE LEGISLATED OPERATI NG MI LLAGE REQU ! REMENTS
Pursuant to recently enacted State legislation, the City may elect to approve millage rates above
the roll-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
. Option l: A majorityof the approvalof the Commission Millage is required to approve a millage
up to 7 .2121 (equivalent to 3.15 percent increase in property tax revenues). The 3.15 percent
increase is the state per capita personal income gain for the prior calendar year.
. Option ll: A twothirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 7.9333 (equivalent to a 10% increase in the ad valorem revenues above Option l).
. Option !ll: A unanimous approval of the Commission or referendum is required to approve a
millage above 7.9333 up to the 10 mill cap
The proposed operating millage rate of 5.7942 therefore requires a majority approval (4 of 7 votes)
of the Commission.
DETERMINING THE VOTED DEBT SERVICE MILLAGE LEVY
The general obligation debt service payment for FY 2014115 is approximately $5.9 million. Based
on the July 1 ,2014 Certified Taxable Value from the PropertyAppraiser, these bonds would require
the levy of a voted debt service millage of 0.2295 mills. This represents a decrease of 0.0234 mills.
25
FY 2014115 Proposed Millage
September 10,2014
Page 5
COMBINING THE OPERATING AND VOTED DEBT SERVICE MILLAGE LEVY
At the July 23, 2014 Commission meeting, the Commission set the operating millage at the same
level as FY 2013114 and the voted debt service millage decreased by 0.0234 mills. This represents
a total decrease in the operating millage rate of 0.0234 mills.
On August 29th, the Finance and Citywide Projects Committee voted to reduce the operating
millage rate an additional 0.0692 mills for a combined millage rate reduction of 0.0926 mills
compared to FY 2013114.
lllustrated below is a comparison of the combined millage rates and ad valorem revenues to the
City of Miami Beach for FY 2013114 and'FY 2014115, including RDA. lt is recommended that in the
General Fund, 0.1083 mills of the totaloperating millage continue to be dedicated to renewaland
replacement, resulting in approximately $2.18 million in renewal and replacement funding. The
proposed millage rate is 1.5%o less than FY 2013114 and 21.5% less than FY 2006107.
% lnc/(Dec)
Gity of Miami Beach Millage Rates
Operating
Capital Renewal & Replacement
Sub-total Operating Millage
Debt Service
Total
FY 06/07
7.192C
0.182C
FY 13t14
5.7551
0.1083
Inc/(Dec)
-0.0692
0.0000
rrom rrom
FY13l14 FY 06/07
7.3740
0.299C
5.8634
0.2529
-0.0692
-0.0234
-1.2Yo -21.40/<
-9.3o/o -23.20/<
7.6730 6.1163 6l$2$-0.0926 -1.5o/o -21.5V.
IMPACT OF PROPOSED MILLAGE ON PROPERW OWNERS
Homesteaded Properties
Amendment 10 to the State Constitution took effect on January 1 , 1995 and limited the increase in
assessed value of homesteaded property to the percentage increase in the consumer price index
(CP!) or three percent (3%), whichever is less. For 2014, the CPI has been determined to be 1.5
percent and therefore, the increase is capped at 1.5o/o for increased values as of January 1 ,2014.
Overall, based on the homesteaded properties in the January 1,2013 homestead values as of July
1,2013 valuation, the median value of homesteaded property in Miami Beach for 2013 was
$132,371, and the average $317,086. Applying the increase to the market value of all existing
homesteaded properties from the 2013 tax roll, and the 1 .5 percent CPI adjustment, the impact of
the millage rate adjustment to homesteaded properties would be no increase in property taxes as
shown in the following table.
26
FY 2014115 Proposed Millage
September 10,2014
Page 6
Homesteaded Properties
FY 2013114
Ft 20L4ltS
with 1.5% CPI
Median Averaqe Median Averaqe
!013 Preliminary Taxable Value 3 132.371 3 317.086 3 13/1,357 a 321,U2
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
$ 776
33
$ 1,859
80
$ 778
31
$ 1,86s
74
$ 809 $ 1,939 s 809 $ 1.939
Change in Taxes
Operating
Voted Debt
Total Miami Beach
t 2$
(21
6
(6
t $
Source: Miami-Dade Countv ProDerty Appraise/s - 2013-averaqe-medianhomestead-residential-values file
Non-Homesteaded Properties
The annual increase in market value of a non-homestead property is capped at 10 percent (does
not apply to school millages). The city-wide average increase in property values is 9.9 percent.
The property value of individual properties may increase more or less than 9.9 percent, but not
more than 10 percent.
Historical Perspective
!t is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as property values increased. Between FY 1999/00 and FY 2009110, property tax rates
declined approximately 2.8 mills. ln FY 2007lOA alone, the property tax rate declined by
approximately 1.8 mills, with annual savings to the average homesteaded propertyof over$400. ln
addition, in FY 2005/06 and FY 2006107, the City funded $200 and $300 homeowner dividends
paid to homesteaded property owners in the City.
r-_-
I| '* lt"*iI '*lL*il-tI .e "".rlotlcri o 5.@l
l-a I
t= It,*1il| '*i'I r*ll"*l
I
I
TOTAT COMBINED MILI.AGE
llilfil
FisalYeaE
Although the City increased the operating tax rate by 0.56 mills in FY 2010111, the City has
decreased the millage by 0.4213 mills in the last four years and combined millage rates today
remain more than 2.6 mills lower, or 31 percent, than in 1999/00 and approximately 1 .6 mills lower
than in 2006107 . As a result. the proposed propertv tax lew is approximatelv $13 million less in FY
2014/15than itwas in FY 2006/07.
27
FY 2014115 Proposed Millage
September 10,2014
PageT
Property Value, Millage, and Property Tax Levy
Toxoble Volues
Chort
Toxoble Propet
Volues lbillions)
Finol,/Revired
Toxoble
Volues
lhillinncl
Mrll6s- 8.1.,Tov Lew Iin nrlllion.;l
Totol Combined
Cirywide
Gnerol
Fund/RDl Totol Tox Levy
includino Debt
Generol Fund
Totol
(including S.
Pointe, ond
Renewol &
Y1997 /98 $ 646 $ 6.40 9. t t\N 7 4990 s 5745 46 78
Y 1598/99 $ 692 $ 687 8.9830 7A990 $ 6037 $ a4.b6
Y1999/@ $ 7.66 $ 7.54 8.6980 7A990 $ 6a.29 $ 47.36
Y2Ccr)/Ol $ 832 $ 8.22 8.5550 7.3990 $ 69.08 s 49.75
Y2Cn1 /O2 s 940 $ 9.22 8.3760 7 2990 s 7597 s 5437
Y2Co2/O3 $ t0s6 $o.4 8.3220 7.2990 $ 84 81 $ 6l05
Y)m?/oa $ 1209 $85 8. I 230 7.2990 $ 95.39 $ 68. 17
FY2CfiA/05 $ 14.04 3.86 8. I /30 7 4250 1Q.74 $ .29.38
Y?An5 /06 s 17A s 1.5 I 0730 7 481(J s 13.5 9r s 169
Y266/O7 $ 2274 $ 2226 7 673C,7.3740 $ 168 38 $40.31
Y2Cf7/O8 $ 2685 $ 26 14 5.8970 5.6555 $ r 50.42 $5.33
FY2A)8/@ $ 26.90 25 89 5.8930 5.6555 t50.59 $5.94
Y2009 0 s 2a7a s 2324 59123 5 6555 s 138 70 $573
Y2010/$l0 $ 20.97 6.5025 6.2155 $ I36s5 $2.14
Y20r l 2 $ 2198 $ 20.7 5 6.4539 6. r 655 $ \34 75 $1.29
Y2Q12 3 s 23.07 22.O2 6.3477 6.0909 $139 l0 $4.32
.Y2013/4 s )a66 s 2364 6 il63 .5 8634 s 1a3 26 s 741
Y2O1 4/5 $27 l0 6.0237 5.7942 $ 155.10 $7.76
Overlapping Jurisdictional Operating and Debt Service Millages
City of Miami Beach property owners must also pay property taxes to Miami-Dade County, the
Miami-Dade County School Board, the Children's Trust, the South Florida Water Management
District, Okeechobee Basin, Everglades Project, and the Florida lnland Navigational District.
The countywide tax rate for Miami-Dade County decreased by 0.0345 mills to 4.6690; the library tax
rate increased 0.1 1 15 mills to 0.2840 mills; and the debt service millage increased 0.0280 mills to
0.4500 mills.
The tax rate forthe Miami-Dade School District decreased slightlyfrom 7.9770 mills to 7.9740 mills.
The Children's Trust millage is maintained at 0.5000 mills. As a whole, the millage rates for the
oc
.o
=
oJ
x(5
F
'15oco
Eoo
240
220
200
180
'160
140
120
100
303
E'oa202
o,
Eo10\q
=ooa
w PygpgfiValues --r-Tax Levy including Debt
'07 '08 '09 '10 '11 ',12 ',13 '.14 ',15
28
FY 2014115 Proposed Millage
September 10,2014
Page 8
South Florida Water Management District, Okeechobee Basin, Everglades Project, and Florida
lnland Navigational District decreased 0.0174 mills to 0.4187 mills.
With the proposed rates for FY 2014115, the Miami Beach portion of the FY 2014115 tax bill is
approximately 30 percent of the total bill. Of note. the Countv millaoe is 0.9830 mills less than their
millaoe in FY 2006/07. as compared to the Citv's proposed millaqe which is 1 .6493 mills less than
the Citv miilaqe in FY 2006/07. Further, the School Board millage is only minimally below the FY
2006107 millage rate, despite the recently proposed decrease. The significant difference in the total
overlapping millage rate is a direct result of the City's effort to keep the millage rates as low as
possible. A summary of the tax rate changes is provided in the following table.
OVERI.APPING TAX MILLAGE F{ Osl0i
"t
L3lt4 variance
homlSlL4
variance
from 06/07
14lL5
Total
:lty of Miami Beach Millage Rates
Operating 7.L921 5.755:ir;ii6:,f,n-t!-0.069,-1.506
Capital Renewal & Replacement 0.182r 0.108::::::O:10E:0.000(.0.073
Subtotal Operating Millage 1.974t 5.863 ::::W3.79tI -o.0692 -1.5791
Voted Debt Seruice 0.299r o.2521 r*...ir 2291 -o.0234 {.069:
Tota 7.6731 6.116:::.{S2!l:.0.G,2(-1.549:t@,
vliami Dade Countv
Countywide 5.515t 4.7031 ,.,...:,4.6691 -0.034!{.945(
Librarv 0.486r 0.1721 o,?*i!l 0.111:4.202(
Debt Seruice o.285i 0.4221 0.028(0.165(
Subtota 5.386t 5.298t 0.105t -0,983(277,
;chool Board 8.105r 7.g-nl ts'r41 {1.003r {.131(399
:hildren's Trust o.4121 0.500(:;*.50ff 0.000(0.078(2A
)ther 0.735r 0.445:iitNt li0;4lri {.026t {.317 2?,
TotE 2r.3221 20.336t ll|i&|tlgt -0.017{-3.002(t(xr9r
lmpact of Combined Tax Rates of Overlapping Jurisdictions on Homesteaded Properties
The median and average January 1,2013 taxable values of $132,371and $317,086, respectively,
will increase by 1 .5o/o CPlinFY 2014115 due to the Save Our Homes Cap which only allows taxable
values to increase by 3.0% or CPl, whichever is lower.
Applying the proposed combined millage rates to the median and average taxable values results in
an additional $38 for the median and a $92 increase for the average. These increases are
mitigated by no increase in property taxes for the median or the average from the reduction in
millage in the City of Miami Beach's portion of the property tax bill.
Median properties would pay approximately $2,729 for all taxing jurisdictions combined, while the
average taxes generated would be approximately $6,540 per homesteaded property. Of these
taxing jurisdictions, the highest component is the Miami-Dade School Board, at $1,071 for a
median value property, and $2,566 for an average valued property.
The following table provides examples of changes in property taxes for homesteaded properties
using the proposed tax rates and potential changes from 2013 values.
29
FY 2014115 Proposed Millage
September 10,2014
Page 9
lmpact on Homesteaded Properties Assumlng
Chanoes ln Taxable Value from Januaw 1.2014
FY 20',t31',t4
FY 201rUl5
wlth 1.5% CPI
M€dian I Averam Median I AveEoe
!013 Preliminary Taxablo Value 0 132,371 $ 317,086 $ 134,357
'
321,U2
City of Miami Beach
Operating
Voted Oebt
Total Miami Beach
Miami Dade County
Schools
Other
$ 776 $ 1,859
33 80
s 778 $ 1.865
31 7l
$ 809 $ 1.939 $ 809 $ 1.939
701
1,056
1rc
1,680
2,529
qnn
726
1,O71
1ra
1,739
2,566
,OA
Tot6 s 2.691 S 6.448 $ 2.729 $ 6.540
3hanoe in Taxes
City of Miami Beach
Op€rating
Vot€d D€bt
Total Miami Beach
Miami Dade County
Schools
Other
$ ,$ t
(2) (6
t-$-
25
15
(2)
59
37
(4
Total $ 38$ 92
As with the City of Miami Beach millage rates, impacts of the combined jurisdictional millage rates
for non-homesteaded properties are based on the individual property values.
SECOND PUBLTC HEARING
The second public hearing on the tentatively adopted millage rate and budget tor FY 2014/15 must
be advertised no later than 15 days after the first public hearing. lt is recommended that the second
public hearing be set for Tuesday, September 30, 2014 al5:01 P.M., in the City Commission
Chambers, City Hall, 1700 Convention Center Drive.
CONCLUSlON
The Administration recommends adoption of the attached Resolution which sets both tentative
operating and debt service millage rates for FY 2014115 and establishes a second public hearing to
be held on Tuesday, September 30, 2014, at 5:01 P.M.
JLM/JW^@
30
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING: 1) THE TENTATIVE AD VALOREM
MILLAGE OF 5.7942 MILLS FOR GENERAL OPERATING PURPOSES,
wHtcH rs THTRTEEN AND FOUR-TENTHS PERCENT (13.4%) MORE THANTHE "ROLLED-BACK" RATE OF 5.1076 MILLS; AND 2l THE DEBT
SERVICE MILLAGE RATE OF 0.2295 MTLLS; FURTHER SETTTNG THE
SECOND PUBLIC HEARING TO CONSIDER THE MTLLAGE RATE FOR
FtscAL YEAR (Fyl 2014t15, ON TUESDAY, SEPTEMBER 30, 2014 AT 5:01
P.M.
WHEREAS, the City of Miami Beach significantly reduced tax rates as property values
increased. Between FY 1999/00 and FY 2011112, total combined City of Miami Beach property
tax rates declined approximately 2.2 mills despite an increase of 0.56 mills in FY 2010/11; and
WHEREAS, ln FY 2007108 alone, the millage rate declined by approximately 1.8 mills,
with annual savings to the average homesteaded property of over 9400; and
WHEREAS, City of Miami Beach combined millage rates remain more than 2.6 mills
lower, or31 percent, than in FY 1999/00 and approximately 1.6 mills lowerthan in FY 2006/07,
resulting in a net tax levy reduction of approximately $13 million; and
WHEREAS, the administration is continuing to evaluate opportunities to further reduce the
millage, and
WHEREAS, on July 23, 2014, the City Commission following a duly noticed public
hearing, adopted Resolution No. 2014-28674, which set the proposed general operating millage
rates at 5.8634 mills (excluding debt service) for general operating purposes, and 0.2295 mills for
debt service, a reduction of 0.0234 mills from the FY 2013114 debt service rate; and
WHEREAS, on August 29, 2014, the Finance and Citywide Projects Committee
recommended a reduction of the general operating millage rate of 0.0692 for a proposed general
operating millage rate at 5.7942 mills (excluding debt service), for a total reduction of 0.0926 mills
from the FY 2013114 rate for general operating purposes, and 0.2295 mills for debt service; and
WHEREAS, Section 200.065, Florida Statutes, requires that at the conclusion of the first
public hearing on the City's proposed tax rate and budget, the City Commission: 1) adopt a
tentative ad valorem millage rate for FY 2014115 operating purposes; and 2) the required Debt
Service millage rate; this is accomplished by adopting a Resolution that includes the percentage
increase or decrease over the "rolled-back" rate; and
WHEREAS, at this time the Administration recommends that the City Commission set the
second and final public hearing to consider the aforestated millage rates for FY 2014t15.
31
NOW THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, as follows:
(1) Pursuant to Section 200.065, Florida Statutes, there is hereby levied a tax for FY
2014115, on all taxable and non-exempt real and personal property located within the corporate
limits of the City of Miami Beach, Florida, as follows:
For the purpose of operating the government of the City, the rate assigned
amounts to 5.7942 mills. Also included are appropriate reserves and
contingencies, which are not limited to reserves for tax discounts and
abatements of uncollected taxes.
The millage rate reflected is thirteen and four-tenths percent (13.4%) more
than the "Rolled-back" rate of 5.1076 mills.
For the purpose of providing payment on the principal and interest
portions of the General Obligation Bond Debt outstanding, the rate
assigned amounts to 0.2295 mills.
(2) The tentative adopted millage rates for the City of Miami Beach, Florida for FY 2014t15
are subject to a second and final public hearing, herein set for and to be held at 5:01 p.m.,
Tuesday, September 30, 2014, in the City Commission Chambers, City Hall, 1700 Convention
Center Drive, Miami Beach, Florida.
PASSED and ADOPTED this 1Oth day of September, 2014.
Philip Levine, Mayor
ATTEST:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
(a)
(b)
q-1- (+
-
Dole
Rafael Granado, City Clerk
-L .(-
32
R7 - Resolutions
R7A2 Adopt Tentative Budgets For General, G.O., RDA, Enterprise, lnternal Service, And
Special Revenue Funds
A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad
Valorem Taxes, Enterprise, lnternal Service Funds, and Special Revenue Funds For
Fiscal Year 2014115 Subject To A Second Public Hearing Scheduled On Tuesday,
September 30, 2014 At 5:01 p.m. 5:01 p.m. First Readinq Public Hearinq
(Budget & Performance lmprovement)
(ltem to be submitted in Supplemental)
Asenda ttem R7 AZ
Date ?lgt,/V33
THIS PAGE INTENTIONALLY LEFT BLANK
34
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM MILLAGE RATE
oF 1.1305 MTLLS FOR FTSCAL YEAR (Fy) 2014115 FOR THE NORMANDY SHORES LOCAL GOVERNMENT
DtsTRtcT, wHtcH ts oNE PERCENT (1.0%) LESS THAN THE "ROLLED-BACK', RATE OF 1.1391 MILLS
SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:02
P.M.
lntended Outcome
lncrease visibility of police; Maintain crime rates at or below national trends
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following areas for the City to
address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 98%)
o Neighborhood safety during the evening/night (Residents: 88%)
Item Summary/Recommendation :
FS 200.065, entitled 'Method of Fixing Millage" establishes specific guidelines that must be used by all local
government entities, including dependent taxing districts like Normandy Shores in setting its millage (property tax)
rates. Not unlike its principal taxing authority (City of Miami Beach), Normandy Shores is also required to transmit
within 35 days from receipt of the Certification of Taxable Value (received July 1,2014), to the Miami-Dade
County Property Appraiser, a proposed operating millage rate, the calculated rolled-back rate and the date, time,
and place of the first public hearing to consider the proposed operating millage rate and tentative budget for FY
2014t15.
The FY 2014115 proposed budget is $222,000. The proposed budget provides for continual 24-hour security and
includes two line items which were requested and approved by the Normandy Shores Neighborhood District
Homeowners'Association on July 11,2014. These include $10,000 for security camera upgrades to the North
Shore-Fairway entrance; and $10,000 for potential additional costs related to the security gate project. The
proposed budget is 1% ($3,000) lower than the FY 2013114 adopted budget.
The proposed ad valorem millage recommended by the Administration is 1.1305 mills. This millage rate willfund
the proposed budget for the district. This millage rate is 0.1382 mills (10.9%) lower than the FY 2013/14 adopted
millage of 1.2687. This tax levy would generate proceeds of $151,900 ($144,300 at 95%). The FY 2014115
proposed millage rate will require a majority vote.
The rolled-back rate is the millage rate required to produce the same level of property tax revenue on FY 2014115
ascollectedinFY2013114. Therateiscalculatedasl.l39l,or0.l296millslessthanthemillagerateadopted
for FY 2013114.
Fi nancial I nformation :
Source of
Funds:
#'@
OBPI
Amount Account
1
2
Total
Financial lmpact Summary The July 1,2014 Certification of Taxable Value from the Miami-Dade Property
Appraiser reflects a 10.7 percent increase in property tax values from the July 1, 2013 tax roll certification. The
proposed millage rate for the FY 2014115 budget results in property taxes of $151,900 in the Normandy Shores
Neiohborhood District Homeowner's Association ($144,300 at 95%).
Clerk's Office
AGEI'IDA ITE}i frl B/& AAIAMIBTACH fr^rE 'l-lo'lq35
g MIAMIBEACH
City of Miomi Beoch, 1700 Convention Cenier Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and Members [t the City pommissionif
FRoM: Jimmy L. Morales, City Manager .]._-
DATE: September 10,2014 j )
I
I
SUBJECT: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY
SHORES LOGAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT
ADOPTING THE TENTATIVE AD VALOREM MILLAGE RATE OF 1.1305 MILLS
FOR FTSCAL YEAR (FYl 2014t15 FOR THE NORMANDY SHORES LOGAL
covERNMENT D|STRTCT, WHTCH tS ONE PERCENT (1%) LESS THAN THE.,ROLLED-BACK'' RATE OF 1.1391 MILLS SUBJECT TO A SECOND PUBLIC
HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:02 P.M.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission, acting in its capacity
as the Board of Directors for the Normandy Shores Local Government Neighborhood
Improvement District, adopt the attached resolution which authorizes the City Manager to
transmit the following information to the Miami-Dade County Property Appraiser:
1) The Tentatively Adopted Millage Rate for the Normandy Shores
Neighborhood lmprovement District for FY 2014115:
General Operating 1 .1305 mills (0.1382 decrease from last year)
2) The second public hearing to consider the proposed Normandy Shores Neighborhood
lmprovement District operating millage rate and final budget for FY 2014115 shall be
Tuesday, September 10,2014 at 5:02 p.m., in the City Commission Chambers, City Hall,
1700 Convention Center Drive, Miami Beach, Florida.
36
FY 2014115 Normandy Shores Tentative Millage Rate
September 10,2014
Page 2 of 4
BACKGROUND
The Normandy Shores Local Government Neighborhood lmprovement District, a dependent
taxing district of its principal, the City of Miami Beach, was established in 1994 to provide
continual 24-hour security to this gated community; FY 2014115 represents it twenty-first
year of operation.
It was established by Ordinance 93-2881, and has the authority "to levy an ad-valorem tax
on real and personal property of up to two mills, provided that no parcel of property will be
assessed more than $500 annually for such improvements". During FY 1998/99 the amount
of annual funding to be provided by the City and the dependent status of the District were
issues discussed by the Finance and Citywide Projects Committee. A determination was
reached that the City would fund 35% of the'annual cost of the operation of the community
gate guard. This cost will eventually be funded from the golf course operation of the
Normandy Shores Golf Course. lt was further agreed that the City would continue to
supplement the District at current levels until both issues were resolved. On August 29,
2002, the Administration met with the Normandy Shores Local Government Neighborhood
lmprovement District representatives and agreed to eliminate the $500 cap on the highest
valued home in the District. The enabling legislation was adopted by the Commission on
September 25, 2002. This ensures that the City's contribution from the General Fund
remains at35o/o of the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted
in accordance with Florida Statutes. This procedure requires that this Resolution be
considered immediately after the millage and budget of the principal taxing authority, i.e.,
City of Miami Beach.
It also prescribes that a tentative millage be adopted first. This is accomplished by adopting
a Resolution which states the percent increase or decrease over the "Rolled-back" rate, and
the date, time, and place of the second public hearing scheduled to adopt the final millage.
Following this, another Resolution which tentatively adopts the Normandy Shores District
operating budget must be approved. (See accompanying District Budget Agenda item for
details).
The statute requires the name of the taxing authority, the rolled-back rate, the percentage
increase, and the millage rate be publicly announced before adoption of the millage
resolution.
ANALYSIS
On July 1, 2014, the City received the 2013 Certification of Taxable Value from the Property
Appraiser's Office stating that the taxable value for Normandy Shores is $134,363,196
which includes an increase of $91,358 in new construction, renovation, etc. The preliminary
value represents an increase of $13,023,331 from the July 1 ,2013 Certification of taxable
Value of $121 ,339,865 (10.7 percent) and an increase of 1 1 .5 percent over 2013's July 2013
value of $120,557,974. lt is important to note that the January 1,2013 tax roll for
37
FY 2014115 Normandy Shores Tentative Millage Rate
September 10,2014
Page 3 of 4
Normandy Shores decreased by almost $782,000 (0.6%) between the July 1, 2013
valuation and the July 1 ,2014, due to appeals, adjustments, etc.
Current Service Level Budget
The current service level budget reflects budget increases or decreases necessary to
provide the current level of services in the coming year. The proposed FY 2014115 current
service level budgetis $222,000. This budget includes two line items which were requested
and approved by the Normandy District Homeowners' Association on July 1 1, 2014. These
include $10,000 for security camera upgrades to the North Shore-Fainray entrance; and
$10,000 for potential additional costs associated with the new gate. The budget is 1%
($3,OOO1 lower than the FY 2013114 adopted budget.
The proposed ad valorem millage recommended by the Administration is 1.1305 mills. This
millage rate will fund the current service level budget for the District. This millage rate is
0.1382 mills (10.9%) lower than the FY 2013114 adopted millage of 1.2687. This tax levy
would generate proceeds of $151,900, which will be budgeted atg5o/o, $144,300.
The rolled-back rate is the millage rate required to produce the same level of property tax
revenue on FY 2014115 as collected in FY 2013114. The rate is calculated as 1.1391, or
0.1296 mills less than the millage rate adopted for FY 2013114. The rolled-back millage rate
tax levy would generate proceeds of $153,059. The difference between the current service
level and rolled-back rate levy is $1,165. The adoption of the current service level millage of
1 .1305 would require a majority vote of the Commission.
After setting the proposed operating millage rate for Normandy Shores, the City Commission
may, at any time prior to the final adoption, lower the millage rate; however any increase
above the proposed millage rate of 1.1305, if adopted, would require an expensive mailing
and advertising process to each property owner of Normandy Shores. Therefore, this
proposed millage rate is viewed as the ceiling.
Further, pursuant to State Statute, the City may elect to approve millage rates above the
rolled-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
. Option l: A majority of the approval of the Commission Millage is required to approve a
millage up to 1 .1750 (equivalent to a 1.69% increase in Property Tax revenues). The
3.15o/o increase is the state per capita personal income gain for the prior calendar year.
. Option ll: A two{hirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 1.2925 (equivalent to a 10% increase in Property Tax revenues above
Option l).
. Option lll: A unanimous approval of the Commission or referendum is required to
approve a millage above 1.2925 mills
The proposed rate of 1.1305 requires a majority approval (4 of 7 votes) of the Commission.
38
FY 2014115 Normandy Shores Tentative Millage Rate
September 10,2014
Page 4 of 4
It must be noted that in accordance with State Statute, there is a 10 mill operating cap which
cannot be exceeded without voter approval. Combining both millages from the dependent
district (1.1305) and the principal taxing authority (6.0237) totals 7.1542 mills, which is
2.8458 mills less than the 10 mill cap.
CONCLUSION
The City Commission, acting in its capacity as the Board of Directors of the District, should
adopt the attached Resolution which establishes a tentative millage and schedules the
second and final public hearing.
JLM:JW
@
39
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD
IMPROVEMENT DISTRICT ADOPTING THE TENTATIVE AD VALOREM
MTLLAGE OF I .1 305 MILLS FOR FISCAL YEAR (FY 201411 5 FOR THE
NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH IS
oNE PERCENT (1.0%) LESS THAN THE "ROLLED-BACK" RATE OF
1.1391 MILLS, SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 Nl5:02 P.M.
WHEREAS, for the purpose of providing security services within the Normandy Shores
neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-2881 on October
20, 1 993, which authorized the creation of the Normandy Shores Local Government Neighborhood
lmprovement Di strict (District); and
WHEREAS, Section 200.065, Florida Statutes, specifies the method bywhich municipalities
may fix the operating millage rate and adopt an annual budget for dependent taxing districts; and
WHEREAS, the maximum millage that can be approved bya simple majority (4/7) vote is
1.1750; anything beyond that requires a 5/7th' vote; and
WHEREAS, on July 23, 2014, the City Commission, following duly noticed public hearing,
adopted Resolution 2O14-28675 which set the proposed operating millage rate for the District at
1 .1305 mills for the purpose of providing security services within the District; and
WHEREAS, accordingly, on September 10,2014, pursuant to Section 200.065 of the
Florida Statues, the City Commission, acting as the Board of Directors of the District, held its first
duly noticed public hearing to consider the Tentative Ad Valorem Millage and Tentative Operating
Budget (FY 2014115) for the District.
NOW THEREFORE, BE IT DULY RESOLVED BYTHE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT,
that, following a duly noticed public hearing on September 10, 2014, the Board hereby adopts the
Tentative Operating Millage rate of 1.1305 mills forthe Districtfor FY 2014115, which is one percent
(1.O%) less than the "Rolled-back" rate of 1.139'1 mills, subject to a second public hearing
scheduled on Tuesday, September 30, 2014, at 5:02 P.M.
PASSED and ADOPTED this 1Oth day of September 2014.
ATTEST:
Chairperson of the District
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTIONMq F Irt
Date
Secretary to the District
City Attorney40
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution adopting the tentative operating budget for the Normandy Shores Local Government
Neighborhood lmprovement District for Fiscal Year (FY) 2014115 subject to a second public hearing
scheduled on T 30,2014 at 5:02 p.m.
Kev lntended Outcome Supported:
lncrease visibility of police; Maintain crime rates at or below national trends.
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following areas for the City
to address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 98%)o Neighborhood safety during the evening/night (Residents: 88%)
Item Summary/Recommendation :
The total operating expenditures to provide the proposed budget to this district is $222,000 for FY 20'14115.
The City of Miami Beach General Fund is required to provide 35o/o of the total operating expenditures
($77,700), and the City has funded the 35% for each of the twentyyears since the Districtwas established.
The amount provided by the General Fund for this purpose in FY 2013114 was $78,750.
The FY 2014115 proposed budget is $222,000. The proposed budget provides for continual 24-hour
security and includes two line items which were requested and approved by the Normandy Shores
Neighborhood District Homeowners'Association on July 11,2014. These include $10,000 for security
camera upgrades to the North Shore-Fairwayentrance; and $10,000 for potential additional costs related
to the security gate project. The proposed budget is 1% ($3,000) lower than the FY 2013114 adopted
budget.
Advisorv Board Recommendation :
Financial lnformation :
Financial tmpact Summary The $77,700 impact to the General Fund from the FY 2014115 proposed
is $1.050 less than the FY 2013114
E* MIAMIBTACH AGENDA ,TEM R19?
oArE q-lD'ly41
g MIAMIBEACH
Gify of Miomi Beoch, I700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members o
FROM: Jimmy L. Morales, City Manager
DATE: September10,2014
LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING
THE TENTATTVE OPERATTNG BUDGET FOR FISCALYEAR (FY) 2014115 SUBJECT
TO A SECOND PUBLIC HEARING SCHEDULED ON TUESDAY, SEPTEMBER 30,
2014 AT 5:02 P.M.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution which establishes the tentative operating budget for the Normandy Shores
Local Government Neighborhood lmprovement District for FY 2014115 in the amount of
$222,000, subject to a second public hearing to be held on Tuesday, September 30, 2014.
BI\CKGROUND
The Normandy Shores Local Government Neighborhood lmprovement District (the District), a
dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to
provide continual 24-hour security to this gated community;FY 2014115 represents its twenty-first
year of operation.
The District was established by Ordinance 93-2881 , and has the authority "to levy an ad-valorem
tax on real and personal property of up to two mills, provided that no parcel of property will be
assessed more than $500 annually for such improvements". During FY 1998/99 the amount of
annual funding to be provided by the City and the dependent status of the District were issues
discussed by the Finance and Citywide Projects Committee. A determination was reached that
the City would fund 35% of the annual cost of the operation of the community gate guard. This
cost will eventually be funded from the golf course operation of the Normandy Shores Golf
Course. lt was further agreed that the City would continue to supplement the District at current
levelsuntiltheGolfCourseassumesthiscost. OnAugust29,2002,theAdministrationmetwith
the Normandy Shores Local Government Neighborhood lmprovement District representatives
and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling
legislation was adopted by the Commission on September 25, 2002. This ensures that the City's
contribution from the General Fund remains at 35% of the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted in
accordance with Florida Statutes. This procedure requires that this Resolution be considered
immediately after the tentative millage for Normandy Shores District has been adopted (See
accompanying District Millage Agenda ltem for details).
42
FY 2014115 Normandy Shores Tentative Budget
September 10,2014
Page 2 of 2
ANALYSIS
The total operating expenditures to provide the proposed budget to this district is $222,000 for FY
2014115. The City of Miami Beach General Fund is required to provide 35% of the total operating
expenditures ($77,700), and the City has funded the 35% for each of the twenty years since the
District was established. The amount provided by the General Fund for this purpose in FY
2013114 was $78,750. The $222,000 budget inFY 2014/15 includes two line items which were
requested and approved by the Normandy District Homeowners' Association on July 1 1,2014.
These include $10,000 for security camera upgrades to the North Shore-Fairway entrance; and
$10,000 for potential additional costs associated with the new gate. The budget is 1% ($3,OOO1
lower than the FY 2013114 adopted budget.
The $77,700 impact to the General Fund from the FY 2014115 proposed budget is $1,050 less
than the FY 2013114 adopted budget impact of $78,750.
To provide the current level of security required by this district, the Administration recommends
the proposed ad valorem millage of 1.1305 mills. This tax levy will generate proceeds of
$153,059. The decrease of 0.1382 mills from the prior year millage represents an annual
decreaseof $44.43totheCityaverage2Ol4homesteadedpropertyof$321 ,S42taxablevalue,a
total of approximately $59+ per year.
The tentative operating budget for the District is as follows:
Revenues
Ad Valorem Tax
City's General Fund
Total
Expenses
Security Service
Maintenance
Gate & Security Cameras
Total
$ 144,300
77.700
$ 222,000
$ 173,000
29,000
20,000
$ 222,000
CONCLUSION
The City Commission, acting in its capacity as the Board of Directors of the Normandy Shores
Local Government Neighborhood lmprovement District, should adopt the attached Resolution
which establishes a tentative operating budget and schedules the second and final public
hearing.
JLM/JW
43
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT
DISTRICT ADOPTING THE TENTATIVE OPERATING BUDGET FOR FISCAL
YEAR (Fn z0fifis SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:02 P.M.
WHEREAS, for the purpose of providing security services within the Normandy
Shores neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-
2881 on October 20, 1993, which authorized the creation of the Normandy Shores Local
Govern ment Neig hborhood t mprovem ent District ( District); and
WHEREAS for the purpose of providing security services within the District, a
tentative budget has been developed to fund projected FY 2014115 operating expenses;
and
WHEREAS, accordingly, on September 10, 2014, pursuant to Section 200.065 of
the Florida Statues, the City Commission, acting as the Board of Directors of the District,
held its first duly noticed public hearing to consider the Tentative Ad Valorem Millage and
Tentative Operating Budget (FY 2014115) for the District.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF
DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT, that, following a duly noticed public
hearing on September 10, 2014, the Board hereby adopts the tentative operating budget
for the District for FY 2014115 as summarized and listed below, subject to a second
public hearing scheduled on Tuesday, September 30, 2014 at 5:02 P.M.:
PASSED and ADOPTED this 1Oth day of September,2014.
Revenues
Ad Valorem Tax
City's General Fund
Total
Expenses
Security Service
Maintenance
Gate & Security Cameras
Tota!
$ 144,300
77.700
$ 222,000
$ 173,000
29,000
20.000
$ 222,000
Chairperson of the District
APPROVED AS TO
FORM & IANGUAGE
& FOR EXECUTION
ATTEST:
City Attomey
Secretary to the District t-]-14
44
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the
Tentative Capital lmprovement Plan for FY 2014115 - 2018119; and adopting the City of Miami Beach
Tentative Capital Budget for Fiscal Year (FY) 2014115 Subject to a Second Public Hearing Scheduled on
ber 30. 2014 at 5:03 o.m.T
Ensure Value and Timely Delivery of Quality Capital Projects, lmprove Storm Drainage Citynride, and
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2014 Community Survey, storm
drainage was identified as an area for improvement, although improved from prior years; arts and culture
was one of the services identified that the city should strive not to reduce; and traffic flow, conditions of
roads, and availability of public parking, were all identified as key drivers of overall satisfaction levels.
Further, the following have been prioritized as key intended outcomes for the City's Strategic Plan: Ensure
reliable stormwater management and resiliency against flooding by implementing select short and long-
term solutions including addressing sea level rise, ensure comprehensive mobility addressing all modes
throughout the city, build and maintain priority infrastructure with full accountability, and enhance
pedestrian safety universally. The Proposed FY 20'14115 Capital Budget and the Proposed CIP for FY
20141151 2018119 includes fundinq for iects to address each of these
Item Summarv/Recommendation :
The Proposed FY 20141'15 - FY 2018fi9 CIP for the City of Miami Beach is a five year plan for public
improvements and capital expenditures by the City. This document is an official statement of public policy
regarding long-range phpical development in the Cityof Miami Beach. The proposed Capital lmprovement
Plan has been updated to include projects that will be active during FY 2014115 through 2018119.
The Plan has been updated to include additionalfunding sources that have become available, changes in
project timing, and other adjustments to ongoing projects as they have become better defined. Certain
adjustments have been made to reflect projects that have been reconfigured, re-titled, combined with or
separated from other projects and/or project groupings. These adjustments have no fiscal or cash impact
and are as a result of a comprehensive review of the program to insure that our plan accurately reflects all
project budgets, funding sources and commitments. The Plan also contains information on appropriations
prior to FY 2014115 for ongoing/active projects, as well as potential future appropriations beyond FY
2018t19.
The Proposed FY 2014115 Capital Budget presents project budgets for both the current and new capital
projects necessary to improve, enhance and maintain public facilities and infrastructure to meet the service
demands of residents and visitors to the City of Miami Beach. The Proposed Capital Budget for FY
2014115 appropriates funding for projects that will require commitment of funds during the upcoming fiscal
year, including construction contracts and architecVengineer contracts to be awarded during the year.
On July 16,2014 and August 29,20'14, the Proposed Capital Budget and updated CIP was discussed at
the meetings of the Finance and Citywide Projects Committee and adjustments were made to the funding
Financial lnformation :
Source of
Funds:
Amount Account
1 $705.397.000 Various - See aftachment A of Resolution FY 2014115
Total
Financial lmpact Summary: The FY 2014115 proposed Capital Budget totals $705,397,000.
,[BE}TDA ''"O R7 C(s MIAMIBTACH oxra 1-t|'lV45
g MIAMIBEACH
City of Miomi Beoch, I700 Convention Cenler Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
COMM]SSION MEMORANDUM
Mayor Philip Levine and Members the City
Jimmy L. Morales, City Manager
September 10,2014
SUBJECT: A RESOLUTION OF THE MAYOR ilND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,NG THE TENTATIVE CAPITAL
TMPROVEMENT PLAN FOR FTSCAL YEARS (FYl 2014t15 - 2018/19 AND
ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET FOR
(FYl2014115 SUBJECT TO A SECOND PUBLIC HEARTNG SCHEDULED ON
TUESDAY, SEPTEMBER 30, 2014 AT 5:03 P.M.
ADMINISTRATION RECOM M EN DATION
Adopt the Resolution adopting the Tentative Capital lmprovement Plan for FY 2014115 -
2018119 and adopting the Tentative Capital Budget for FY 2014115.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP")
serves as the primary planning toolfor systematically identifying, prioritizing and assigning
funds to critical City capital development, improvements and associated needs.
The City's capitalimprovement plan process begins in the Spring when alldepartments are
asked to prepare capital improvement updates and requests on the department's ongoing
and proposed capital projects. lndividual departments prepare submittals identifying
potential funding sources and requesting commitment of funds for their respective projects.
ln the spring of 2006, the City created a Capital Budget Process Committee comprised of
the Capital lmprovements Office, Department of Public Works, Planning Department, Fire
Department, Parks and Recreation Department, Parking Department, and Fleet
Management Department, togetherwith the Finance Department and the Office of Budget
and Performance lmprovement. The Committee is responsible for reviewing and prioritizing
new capital projects that will be funded in a given fiscal year, and for recommendation of
funding allocations from authorized sources for the prioritized projects. The Committee
developed and implemented a structured committee process for development of the Capital
Plan and Budget, including review criteria projects must meet in order to be considered for
funding. Under the Capital Budget Process Committee process, departments submit
proposed new project requests which staff reviews. Then, there is a sign-off by impacted
departments, and a preliminary prioritization of the projects. The process is reviewed and
refined annually by the Committee.
Based on the direction received from the Finance and Citywide Projects Committee in
February 2008, the process was modified to allow for early input to the prioritization process
by the Commission, subject to the availability of funds. Under the revised process, a
FROM:
DATE:
46
Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 -2018119
Tentative CIP
September 10,2014
Page2
preliminary list of unfunded projects is presented to the Commission or the Finance and
Citywide Projects Committee, providing the opportunity for input and prioritization. This is
consistent with the process for Commission input regarding operating budget priorities and
the format used is similar to that used to seek guidance on operating budget priorities in
prior years. The Capital Budget is adopted at the second budget hearing in September.
GOMMITTEE REVIEW
On July 16, 2014, capital funding priorities were discussed a meeting of the Finance and
Citywide Projects Committee. The City Manager, Assistant City Managers, the Capital
lmprovement Project Office Director, other Department Directors, and other City staff were
available to discuss specific projects and respond to the Committee's questions.
Per the direction of the Finance and Citywide Projects Committee at their July 16, 2014
meeting, the following changes were made:
Renewal & Replacement Fund
o Added the Police Station HVAC Ductwork Cleaning ($30,000);the North Shore
Youth Center HVAC Ductwork Cleaning ($30,000); and the Normandy lsle Park
and Pool Exterior Waterproofing & Painting ($30,000).
o Removed the Bass Museum Heat Pump replacement and included it in the sixth
amendment to the FY14 Capital budget to be funded from City Center RDA
funds. (-$180,000).
o Removed the Historic City Hall Court Room Carpet Replacement, as it is not
included in the lease agreement as the City's responsibility. (-$40,000).
Pav As You Go (PAYGO)
o Transferred the Byron Carlyle Renovation project to the North Beach QOL Fund
(-$145,000).
o Transferred the Allison Park Redesign project to the North Beach QOL Fund (-
$235,000).
o Pro-rated the costs of the Standardized Park Bench, Tables; and Trash
Receptacle Replacements between PAYGO, SB-QOL, MB-QOL, and NB-QOL.
o Added $200,000 for the Sunset I & ll Entrance project.
o Added $200,000 for the Muss Park project.
o Delete $145,000 of funding in PAYGO for North Beach City HallAnnex
South Pointe Capitalo Added $50,000 to the South Pointe Drive Median Planters project.
PTP-Half Cent Transit Surtax - Countv
. Added a project for Sidewalk Assessment Survey ($ZS,OOOI offset by a reduction
of the Sidewalk Repairs Citywide from $300,000 to $225,000
47
Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 - 2018119
Tentative CIP
September 10,2014
Page 3
Local Option Gas Tax Fundo Changed the FY15 project name from"Traffic Circte at 4lh St & Meridian" to
"Traffic Circle- 22nd Street and Park Avenue (Collins Park Circle).
Qualitu of Life - North Beach
o Added $400,000 for Domino Park in North Beach
Capital Proiects Not Financed bv Bonds. Added a project for Second Floor Renovation-Building Department ($450,000).
Funds will be transferred from the Building Training & Tech Fund to cover the' cost of this project.
o Add $315,000 to the South Pointe Park Remediation project. Funds recently
received from the County for reimbursement for a broken pipe in the park.
Per the direction of the Finance and Citywide Projects Committee at their August 29,
2014 meeting, the following changes were made:
Pay As You Go (PAYGO)
o Remove $200,000 from Muss Park project added at last meeting
. Added $50,000 for Biscayne Point Entry project
Qualitv of Life - North Beach. Added $1,050,000 for Muss Park project
PROPOSED FY 2014115 CAPITAL BUDGET AND FY 2Of 4/15 - FY2O18/1 9 CAPITAL
IMPROVEMENT PLAN (PROPOSED CAPITAL BUDGET AND CIP)
Beginning inFY 2012, Capital Renewaland Replacement projects are included as projects
in the Capital Budget and ClP. These projects provide for renewal and replacement of
capitalitems related to ourfacilities and infrastructure overand above routine maintenance;
and are funded by a dedicated millage for renewal and replacement funding to be used for
capital projects that extend the useful life of the City's General Fund assets. ln prior years,
these projects were appropriated by a separate authorizing resolution of the Commission.
Beginning in FY 2011112, these are now incorporated into the capital budget and CIP
document and appropriated at the same time as the rest of the capital budget.
The current dedicated millage of 0.1083 mills (as of FY 2014115) is projected to generate
$2,1 80,000 for the General Fund Capital Renewal and Replacement Fund based on the July
1"t property values. Along with an additional $21 ,000 available in fund balance, this results
in $2,201,000 available for funding FY 2014115 General Fund renewal and replacement
projects. Renewal and replacement projects for facilities that are not supported by the
General Fund are funded from available cash balances in the respective lnternal Service or
Enterprise Funds, e.g. Fleet, Sanitation, Property Management, Water, Sewer, Stormwater,
Parking, and Convention Center. City Center Redevelopment Area (RDA) projects are
48
Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 - 2018119
Tentative CIP
September 10,2014
Page 4
funded through the City Center RDA budget.
The proposed Sanitation renewal and replacement projects for FY 2014115 total $375,000.
Fleet Management FY 2014115 renewal and replacement projects total $50,000. The RDA
Garage Fund, which is separate because it is not part of the Tax increment funding of the
RDA, has FY 2014115 renewal and replacement needs totaling $650,000. The proposed
Capital Budget also reflects $4.9 million in General Fund Vehicle Equipment Replacement.
ANALYSIS
Gapital lmprovement Plan
The Proposed FY 2014115 - FY 2018119 CIP for the City of Miami Beach is a five year plan
for public improvements and capital expenditures by the City. This document is an official
statement of public policy regarding long-range physical development in the City of Miami
Beach. The proposed Capital lmprovement Plan has been updated to include projects that
will be active during FY 2014115 through 2018119.
The Plan has been updated to include additional funding sources that have become
available, changes in projecttiming, and otheradjustments to ongoing projects as they have
become better defined. Certain adjustments have been made to reflect projects that have
been reconfigured, re-titled, combined with or separated from other projects and/or project
groupings. These adjustments have no fiscal or cash impact and are as a result of a
comprehensive review of the program to insure that our plan accurately reflects all project
budgets, funding sources and commitments.
The Plan also contains information on appropriations priorto FY 2014115 forongoing/active
projects, as wellas potentialfuture appropriations beyond FY 2018119. ln conjunction with
the development of the FY 2014115 Capital Budget and ClP, the City began to develop a list
of potential projects that may be funded in the future, including projects that have been
approved as part of a plan but not yet sequenced or approved for funding. Over time, it is
anticipated that this list will be expanded.
Financings
A number of capital financing transactions are reflected in the Capital lmprovement Plan
including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer
Revenue Bonds, Gulf Breeze Loans and an Equipment Loan.
ln 1995, the City issued $59 million in Water and Sewer Revenue Bonds. ln 1997, the City
paid $15 million for the 1996 authorized General Obligation Bonds to construct, renovate
and rebuild parks and recreation facilities within the City's park system.
ln 2000, the City issued the initial $30,000,000 of the authorized $92,000,000 1999 General
Obligation Bond. These funds were issued to expand, renovate and improve fire stations
and related facilities; improve recreation and maintenance facilities for parks and beaches;
and improve neighborhood infrastructure. ln 2000, the City also issued $54,310,000 in
Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. ln addition, the
49
Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 -2018119
Tentative CIP
September 10,2014
Page 5
Citywas granted a $4 million Section 108 U.S. Housing and Urban Development Loan for
improvements to neighborhood streets, North Shore Park and Youth Center.
!n 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing
$15 million for the renovation and improvement of two City owned golf courses and their
related facilities. The City issued the remaining $62,465,000 of the referendum approved
$92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure
in the City.
Based on current project schedules, additionalwaterand sewer, and stormwaterfinancing,
previously anticipated for FY 2007108 are now financed over a series of years. The FY
2007108 Capital Budgetand CIP anticipated $47.8 million in newwaterand sewerfinancing
and $79.7 million in new stormwater financing. ln 2006 and 2010, the City executed loan
agreements with the City of Gulf Breeze, Florida, providing an additional$24 million and $30
million for water and sewer projects, respectively. ln FY 2008/09, a line of credit was issued
and was being used to fund projects in advance of issuing water and sewer and storm water
bonds. Under this approach, the City uses the line of credit in order to have the necessary
funding capacity to enter into new projects. This also allows the City more time to both build
the necessary rate capacityto issue additionaltax-exempt bonds through rate increases and
also spend down the current committed but unspent bond proceeds. This phased approach
provides the City with more time to refine the cost estimates for projects planned to be in
construction prior to issuance of bonds. ln FY 2011112, approximately $SO million in
stormwater bonds were issued replacing funding for projects previously funded by the line of
credit.
New bond issuances are anticipated in FY 2014115 to finance the Convention Center project
including RDA, Resort Tax 1o/o, al'rd Parking bonds. ln addition, depending on cash flow,
Stormwater and Sewer bonds may be issued inFY 2014/15. Historically there has been a
phased approach for the issuance of water, sewer and stormwater financing. Under this
approach, the City has accessed a line of credit to allow the City to have the necessary
funding capacity to enter into new projects, while allowing the City more time to both build
the necessary rate capacity to issue additional tax-exempt bonds through rate increases and
also spend down the current committed but unspent bond proceeds.
The Stormwater Master Plan provides comprehensive recommendations for improving the
City's stormwater management system performance for the next 20 years. Consideration
has been given to potential sea-level rise, water quality of Biscayne Bay, and
operations/maintenance of an expanded system. The Stormwater Master Plan's capital
improvements allow the City's stormwater systems to be flexible and adaptable in meeting
the increasing flood control level of service performance targets and regulatory demands.
The Stormwater Master Plan estimates$272 Million (including soft costs and contingency) in
required funding over the next 5 years, and another $19 Million in the future. The FY
2014115 budget includes projects totaling $51,876,000 to be funded from future stormwater
bonds.
The Water and Sewer Master PIan estimates $45.8 Million (including soft costs and
contingency) in required funding over the next 5 years, and another $2.9 Million in the future.
The FY 2014115 budget includes projects totaling $14,476,000 to be funded from future
water and sewer bonds.
50
Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 -2018119
Tentative CIP
September 10,2014
Page 6
Proposed Gapital Budget
The City's proposed annual capital budget contains capital project commitments
recommended for appropriation for FY 2014115 (Proposed Capital Budget). Preparation of
the Proposed Capital Budget occurred simultaneously with the development of the FY
2014115 - 2018/19 CIP and FY 2014115 proposed operating budget.
The Proposed Capital Budget presents project budgets for both the current and new capital
projects necessary to improve, enhance and maintain public facilities and infrastructure to
meet the service demands of residents and visitors to the City of Miami Beach. Capital
reserves, debt service payments, and capital purchases found in the operating budget are
not included in this budget. However, we have included a capital equipment section, which
itemizes purchases of major capital equipment, fleet, light and heavy equipment and
information technology related acquisitions. The Proposed Capital Budget for FY 2014115
appropriates funding for projects that will require commitment of funds during the upcoming
fiscal year, including construction contracts and architecUengineer contracts to be awarded
during the upcoming year and capital equipment acquisitions recommended for
appropriation in conjunction with the FY 2014115 Operating Budget.
A Pay-As-You-Go componentof the Capital Budgetwas established in FY2005/06 fornew
projects or unfunded scope in existing projects. lnFY 2014/15, $2,630,000 in Pay-As-You-
Go funding for projects is recommended.
Approximately$9.9 million is recommended forappropriation from the South Pointe Capital
fund for several projects in the South Pointe area.
The Proposed Capital Budget includes $280,000 for technology projects:
. RNI FuelOmat Fuel Management System UpgradeAuto of Green space
Management Operationso PulsePoint AppAVL Program lmplementation
. Performance Management Software UpgradeRadio Station &Television
station Upgradeso Enterprise Sharepoint lmplementation CloudTargetSolutionso OpenGov Business lntelligence Software
Approximately $525,000 is recommended for Convention Center Funds, including a
performance and portable stage and tables.
The Proposed Capital Budget includes $2.6 million in funding for various transportation
improvement projects.
The Proposed Capital Budget has also been updated to reflect $4.8 million in the ongoing
parking lot and garage refurbishment and replacement program with projects recommended
for FY 2014115 including lntelligent Transportation System ll, Closed Circuit Television
System, Surface Parking Lot 9D P86; 6976 lndian Creek drive and Master Meter Phase Vlll
(DG Replacement).
51
Resolution Adopting The FY 2O14115 Tentative Capital Budget and FY 2014115 -2018119
Tentative CIP
September 10,2014
PageT
FY 2014115 Proposed Capital Budget by funding source:
2002 @ Bonds - Fire Safetv $ 625,000
2003 @ Bonds - Neiqhborhood lmprovement 160,000
2010 Parkino Bonds Reso. 2010-27491 2,301,000
7th Street @raqe 170,000
Capital Proiects Not Financed bv Bonds 765,000
CiV Center RDA CapitalFund 13,750,000
Concurrencv Mitioation Fund 2,060,000
Convention Center 525,000
Eouioment Loan/Lease 4.947.000
Fleet Manaoement Fund 50,000
Hatf Cent Transit Surtax - Countv 2,333,000
lnfo & Communications Technoloqv Fund 280,000
LocalOption @s Tax 336,000
MB Qualitu of Life Resort Tax Fund - 1%5,044,000
Miami-Dade Countv Bond 54,400,000
NB Qualitv of Life Resort Tax Fund - 1%2,787,000
lllon-TlF RDA Fund (14,000,000)
Parkino Ooerations Fund 2,220,000
Pav-As-You-Go 2,630,000
Proposed Future RDA Bonds 276,300,000
Prooosed Future Resort Tax 1o/o Bonds 204,500,000
Proposed Future Water and Ser,rrrer Bonds 14,476,000
Proposed Parkino Bonds 59,500,000
Prooosed Stormwater Bonds 51,876,000
RDA Garaoe Fund 2,719,000
Renewal & Replacement Fund 1.966.000
Sanitation Enterprise Fund 375,000
SB Qualitu of Life Resort Tax Fund - 1%1,870,000
South Pointe Caoital 9,974,000
W&S GBL Series 2010 CMB Reso 2009-27243 458.000
Total 705,397,000
l.Jet of Citv Center RDA and RDA Garaoe 16,469,000
52
Resolution Adopting The FY 2014115 Tentative Capital Budget and FY 2014115 - 2018119
Tentative CIP
September 10,2014
Page 8
FY 2014115 Proposed Capita! Budget by program area:
Bridges $ 283,000
Community Centers 42,000
Conwntion Center 519,725,000
Environmental 437,000
Equipment 6,177,000
General Public Buildings 5,389,000
lnformation Technology 280,000
Parking 833,000
Parking Garages 2,069,000
Parking Lots 59,968,000
Parks 7,895,000
Renewal and Replacement 4,366,000
Seawalls 254,000
Streets/Sidewalk lmps 69,831,000
Tran s iUTra ns portation 8,771,000
Utilities 19,078,000
Net of the City Center RDA and RDA Garage appropriations of $16,469,000 the proposed
FY 2014115 capital budget is $688,928,000; of which $592,700,000 are proposed
Convention Center related projects.
GONCLUSION:
The Administration recommends adopting the tentative Capital lmprovement Plan for FY
2014115- 2018/19 and adopting the City of Miami Beach tentative Capital Budget for Fiscal
Year (FY) 2014115.
JLM/JW
@/
53
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CIry
OF MIAMI BEACH, FLORIDA, ADOPTING THE TENTATIVE CAPITAL
IMPROVEMENT PLAN FOR FTSCAL YEARS (Fy) 2014t15 - 2018t19 AND
ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET
FOR FY 2014115 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON TUESDAY, SEPTEMBER 30, 2014 AT 5:03 P.M.
WHEREAS, the FY 2014115 -2018119 Capital lmprovement Plan (ClP) for the City of Miami
Beach is a five year plan for public improvements and capital expenditures by the City, this
document is an official statement of public policy regarding long - range physical development in the
City of Miami Beach; and
WHEREAS, the first year of the FY 2014115 - 2018119 CIP represents the Capital Budget
appropriation for FY 2014115; and
WHEREAS, the tentative CIP has been updated to include projects that will be active during
FY 2014/15 through 2018/19; and
WHEREAS, the tentative capital budget itemizes project funds to be committed during the
upcoming fiscal year detailing expenses for project components which include architect and
engineer, construction, equipment, Art in Public Places, and other related project costs; and
WHEREAS, on July 16,2014 the FY 2014115 capital funding priorities were discussed at a
meeting of the Finance and Citywide Projects Committee and adjustments were made to the funding
recommendations presented; and
WHEREAS, subsequent to the Finance and Citywide Projects Committee meeting on July
16th,2014, the following changes were made: added the Police Station HVAC Ductwork Cleaning
($30,000); the North Shore Youth Center HVAC Ductwork Cleaning ($3O,OOO;; and the Normandy
lsle Park and Pool Exterior Waterproofing & Painting ($30,0001; removed the Bass Museum Heat
Pump replacement and included it in the sixth amendment to the FY14 Capital budget to be funded
from City Center RDA funds. (-$180,000); removed the Historic City Hall Court Room Carpet
Replacement, as it is not included in the lease agreement as the City's responsibility. (-$40,000);
transferred the Byron Carlyle Renovation project to the North Beach QOL Fund (-$145,000);
transferred the Allison Park Redesign project to the North Beach QOL Fund (-$235,000); pro-rated
the costs of the Standardized Park Bench, Tables; and Trash Receptacle Replacements between
PAYGO, SB-QOL, MB-QOL, and NB-QOL; added $200,000 for the Sunset I & ll Entrance project;
added $200,000 forthe Muss Park project; deleted $145,000 of funding in PAYGO for North Beach
City HallAnnex;added $50,000 to the South Pointe Drive Median Planters project;added a project
for Sidewalk Assessment Survey ($75,000) offset by a reduction of the Sidewalk Repairs Citywide
from $300,000 to $225,000; changed the FY15 project name from "Traffic Circle at q/h St &
Meridian" to"Traffic Circle- 22nd Street and Park Avenue (Collins Park Circle)"; added $400,000 for
Domino Park in North Beach; added a project for Second Floor Renovation-Building Department
($450,000). Funds will be transferred from the Building Training & Tech Fund to cover the cost of
this project; added $315,000 to the South Pointe Park Remediation project. Funds recently received
from the County for reimbursement for a broken pipe in the park; and
54
WHEREAS, perthe direction of the Finance and Citywide Projects Committee attheirAugust
29,2014 meeting, the following changes were made: removed $200,000 from Muss Park project
added at tast meeting; added $50,000 for Biscayne Point Entry project; added $1 ,050,000 for Muss
Park project; and
WHEREAS, the tentative Capital Budget for FY 2014115 therefore totals $705,397,000
($688,928,000 Net of the City Center RDA and Anchor Garage appropriations of $16,469,000)
recommended for adoption at this time for projects and capital equipment acquisitions; and
WHEREAS, based on current project schedules, additional water and sewer, and stormwater
financings are financed over a series of years; and
WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary rate
capacity to issue additional tax-exempt bonds through rate increases and also spend down the
curent committed but unspent bond proceeds; and
WHEREAS, the proposed sources of funding forthe FY 2014115 Capital Budget are included
in "Attachment A"; and
WHEREAS, the proposed projects to be adopted in the tentativeFY 2014115 Capital Budget
and the five-year CIP are included in Aftachment "B"; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopts the
Tentative Capital lmprovement Plan for FY 2014115 through 2018119; and adopts the Cityof Miami
Beach Tentative Capital Budget for FY 2014115.
PASSED AND ADOPTED THIS lOth DAY OF SEPTEMBER 2014.
Philip Levine, Mayor
ATTEST:
Rafael Granado, City Glerk
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
*l*
Date
55
ATTAGHMENT A
FY 2014115 CAPITAL BUDGET
SUMMARY OF FUNDING SOURCES
2002 GO Bonds - Fire Safety $ 6zs,ooo
2003 GO Bonds - Neighborhood lmprovement 160,000
2010 Parkinq Bonds Reso, 2010-27491 2,301,000
7th Street Garaoe 170,000
Capital Projects Not Financed by Bonds 765,000
Citv Center RDA Caoital Fund 13,750,000
Concurrency Mitigation Fund 2,060,000
Convention Center 525,000
Equipment Loan/Lease 4,947,000
Fleet Management Fund 50,000
Half Cent Transit Surtax - County 2,333,000
lnfo & Communications Technology Fund 280,000
-ocal Option Gas Tax 336,000
MB Quality of Life Resort Tax Fund - 1%5,044,000
Miami-Dade Countv Bond 54,400,000
NB Qualitv of Life Resort Tax Fund - 1%2,787,O00
Non-TlF RDA Fund (14,000,000
Parkino Ooerations Fund 2,220,000
Pav-As-You-Go 2,630,000
Prooosed Future RDA Bonds 276,300,000
Proposed Future Resort Tax'l% Bonds 204,500,000
Prooosed Future Water and Sewer Bonds 14,476,000
Prooosed Parkino Bonds 59,500,000
Proposed Stormwater Bonds 51,876,000
RDA Garaoe Fund 2,719,000
Renewal & Replacement Fund 1,966,000
Sanitation Enterprise Fund 375,000
SB Quality of Life Resort Tax Fund - 1%1,870,000
South Pointe Capital 9,974,000
/V&S GBL Series 2010 CMB Reso 2009-27243 458,000
Total $ 705,397,000
Net of City Center RDA and RDA Garage (16,469,0001
56
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76
COMMISSION ITEM SUMMARY
Gondensed Titles:
1. A Resolution Authorizing The City Manager, To Enter lnto Certain lndependent Contractor Agreements For
Professional And Other Services, As Required And As The City Manager Deems ln The Best lnterest Of The City,
Subject To And Contingent Upon The Following Parameters: 1) The City Manager Shall Only Enter lnto Contracts To
Provide Services or Work Related To Vacant Budgeted Positions, As ldentified ln The City's Approved Fiscal Year (FY)
201412015 Budget; 2) The Amount Of The Fee or Other Compensation Under Such Contract(s) Shall Not Exceed The
Authorized Amount For The Respective Classification, As Set Forth ln The City's Classified Or Unclassified Salary
Ordinance (As The Case May Be); 3)The Term Of Any lndependent ContractorAgreementAuthorized Herein Shall Not
Extend Beyond The End Of FY 201412015 (September 30, 2015); 4) At A Minimum, The City Manager Shall Require
That Any lndependent Contractor Agreement Entered lnto Pursuant To This Resolution Shall Utilize The City's Standard
Form For lndependent Contractors (As Attached To This Resolution), Provided That The City Manager May lncorporate
Additional Terms, Which May Be More Stringent, But Not More Lenient; And 5) Providing That The Authority Granted To
The City Manager PursuantTo This Resolution Shall Be BroughtTo The City Commission For RenewalAs PartOf The
Annual Operating Budget Approvals.
2. A Resolution Authorizing The City Manager, To Enter lnto Certain lndependent Contractor Agreements For The
Following Services, As Required And As The City Manager Deems ln The Best lnterest Of The City: Athletics
lnstruction/Coaching/Refereeing, lncluding But Not Limited To, The Following Categories: Baseball, Softball, Soccer,
Gymnastics, Cheerleading, Volleyball, lce Skating, Hockey, Swimming, lce Guards, Aerobics lnstruction; Fitness
lnstruction; Arts/Music/Cultural/Drama lnstruction And Or lnstrument Repair; Computer/Media Services, lncluding But
Not Limited To, lnstruction And Repair; Summer Camp lnstruction; Cotillion; Speech, Debate, Social Skills, Literacy,
Math And Sat; Fitness Classes, lncluding But Not Limited To, Aerobics,Zumba Dancing, Weight Room, Weight Loss,
General Fitness lnstruction, Adult, Youth And Baby Boot Camp; School Liaison Officers; Resident Project
Representatives (RPR); Community/Public lnformation Services; Construction Cost Estimating/Consulting Services;
Video Production Services; PhotographyA/ideography Services; Graphic Design Services; Program Monitor Services;
Cost Allocation Services; Job Audits; Step lll Grievance Hearing Officer; Auditors; Historical Research; Latent Examiner
Services; Medical Director And Accreditation Services/Support; Psychological And Testing Services; Professional
Training Services lncluding But Not Limited To Sexual Harassment, DiversityAnd Team Building; Provided FurtherThat
The City Manager Shall Be Authorized To Negotiate, Enter lnto, And Execute The Aforestated Agreements Subject To
The Same Parameters Provided ln The Resolution Above.
(1) Streamline the delivery of services through all departments, (2) ensure expenditure trends are sustainable over the
Item Summary/Recommendation :
lndependent contractor agreements differ from professional services agreements in that they apply to an individual in
lieu of a legally constituted entity. Under the City Charter, the City Manager has the authority to make appointments to
vacant, budgeted positions at a salary within the established ranges. Sometimes, when positions are vacated, the City
retains independent contractors to provide the services or work. ln addition, the City regularly uses independent
contractors for specialty services such as recreationalclasses, communication services, etc. As has been done since FY
200912010, the Administration recommends that the City Commission authorize the City Manager to negotiate, enter and
execute independent contractor agreements, including those in an amount exceeding $25,000, to provide services or
work related to vacant, budgeted positions, and to enter and execute independent contractor agreements to provide
specific services orwork reflected in departmental budgets. The Managerwill continue to provide the Commission with
contracts whose value exceeds $25,000.
Board Recommendation:
Financial lnformation :
Source of
Funds:
Amount Account
1
2
OBPI Total
Financial lmpact Summary: Funds are already included in the FY 2014115 operating budget, in either salaries or
professional services line items in various departments
Sylvia Crespo-Tabak, Human Resources Director
-Offs:
Department Director Assistant Gity Manager ,
I City Manager
Sylvia Crespo-Tabak(rv:r KathiTfuBrooks Jimmv L. )ralesf^
t
oA'rE q-p -ry
AGENDA '"' A7DE MIAMIBEACH 77
g MIAMIBEACH
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
FROM:
DATE:
SUBJECT:
Mayor Philip Levine and Members
ft
the Ci
Jimmy L. Morales City Manager .l - -
September 10,2014 -i-l
A RESOLUTION OF THE MAYOd L*' CITY GOMMISSTON OF THE GITYtI
OF MIAMI BEACH, FLORIDA, AI..PTHORIZING THE CITY MANAGER, ON
BEHALF OF THE C!TY, TO ENTER INTO CERTAIN INDEPENDENT
CONTRACTOR AGREEMENTS FOR PROFESSIONAL AND OTHER
SERVICES, AS REQUIRED, AND AS THE CITY MANAGER DEEMS IN
THE BEST INTEREST OF THE CITY, SUBJECT TO AND CONTINGENT
UPON THE FOLLOWING PARAMETERS: 1) THE CITY MANAGER SHALL
ONLY ENTER INTO CONTRACTS TO PROVIDE SERVICES OR WORK
RELATED TO VACANT BUDGETED POSITIONS, AS IDENTIFIED IN THE
CITY'S APPROVED FISGAL YEAR (FY) 2013/2014 BUDGET; 2) THE
AMOUNT OF THE FEE OR OTHER COMPENSATION UNDER SUCH
GoNTRACT(S) SHALL NOT EXCEED THE AUTHORTZED AMOUNT FOR
THE RESPECTIVE CLASSIFICATION, AS SET FORTH IN THE CITY'S
cLASStFtED OR UNCLASSTFTED SALARY ORDTNANCE (AS THE CASE
MAY BE); 3) THE TERM OF ANY INDEPENDENT CONTRAGTOR
AGREEMENT AUTHORIZED HEREIN SHALL NOT EXTEND BEYOND
THE END OF FY 201412015 (SEPTEMBER 30, 2015); 4) AT A MINIMUM,
THE CITY MANAGER SHALL REQUIRE THAT ANY INDEPENDENT
CONTRACTOR AGREEMENT ENTERED INTO PURSUANT TO THIS
RESOLUTION SHALL UTILIZE THE CITY'S STANDARD FORM FOR
TNDEPENDENT CONTRAGTORS (AS ATTACHED TO THIS
RESOLUTION), PROVIDED THAT THE CITY MANAGER MAY
INCORPORATE ADDITIONAL TERMS, WHICH MAY BE MORE
STRINGENT, BUT NOT MORE LENIENT; 5) REQUIRING THE GITY
MANAGER TO ISSUE A LETTER TO COMMISSION EACH FISCAL
QUARTER COMMENCING ON JANUARY 1,2015, WHIGH DELINEATES
THOSE INDEPENDENT CONTRACTOR AGREEMENTS THAT EXCEED
$25,000 AND 6) PROV!DING THAT THE AUTHORTTY GRANTED TO THE
CITY MANAGER PURSUANT TO THIS RESOLUTION SHALL BE
BROUGHT TO THE CITY COMMISSION FOR RENEWAL AS PART OF
THE ANNUAL OPERATING BUDGET APPROVAL.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAM! BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON
BEHALF OF THE CITY, TO ENTER INTO CERTAIN INDEPENDENT
CONTRACTOR AGREEMENTS FOR THE FOLLOWING SERVICES, AS
REQUIRED, AND AS THE CITY MANAGER DEEMS IN THE BEST
INTEREST OF THE CITY:ATHLETIGS
78
Commission Agenda ltem, lndependent Contractor Agreements
September 10,2014
Page 2
INSTRUCTION/COACHING/REFEREEING, INCLUDING BUT NOT
LIMITED TO, THE FOLLOWING CATEGORIES: BASEBALL, SOFTBALL,
SOCCER, GYMNASTICS, CHEERLEADING, VOLLEYBALL; ICE
SKATING, HOCKEY, SWIMMING, ICE GUARDS, AEROBICS
INSTRUGT!ON;FITNESS INSTRUCTION;
ARTS/M USIG/GULTU RAUDRAMA ! NSTRUCTION AN D OR INSTRUMENT
REPAIR; COMPUTER/MEDIASERVIGES, INCLUDING BUT NOT LIMITED
TO, INSTRUCTION AND REPAIR; RECREATIONAL PROGRAMMING AND
INSTRUGTION; INSTRUCTION AND THERAPY FOR PARTICIPANTS
WITH SPECIAL NEEDS INCLUDING BUT NOT LIMITEDTO EDUCATION,
HEALTH AND WELLNESS; INSTRUCTION/TUTORING, INCLUDING BUT
NOT LIMITED, TO EDUGATION; GOTILLION; SPEECH, DEBATE, SOCIAL
SKILLS, LITERACY, MATH AND SAT; FITNESS CLASSES, INGLUDING
BUT NOT LIMITED TO, AEROBIGS, ZUMBA, WEIGHT ROOM, WEIGHT
LOSS, GENERAL FITNESS INSTRUCTION, ADULT AND YOUTH BOOT
CAMP AND BABY BOOT GAMP; SCHOOL LIAISON OFFICERS;
RESI DENT PROJ ECT REPRESENTATIVES (RPR) ; COMM U N ITY/PUBLIC
INFORMATION SERVIGES;CONSTRUCTION COST
ESTIMATING/GONSULTING SERVICES; VIDEO PRODUCTION
SERVICES; PHOTOGRAPHYruIDEOGRAPHY SERVIGES; GRAPHIC
DESIGNER SERVICES; PROGRAM MONITOR SERVICES; GOST
ALLOCATION SERVICES; JOB AUDITS; STEP lll DISCIPLINARY
GRIEVANGE HEARING OFFIGER; AUDITORS; HISTORICAL
RESEARCHER; LATENT EXAMINER SERVICES; MEDICAL DIRECTOR
AND ACCREDITATION SERVICES/SUPPORT; PSYCHOLOGICAL AND
TESTING SERVICES; ORGANIZATIONAL DEVELOPMENT MEETING
FACILITATION SERVICES; PROFESSIONAL TRAINING SERVICES,
INCLUD!NG BUT NOT LIMITED TO, APPLICATION SYSTEMS
INSTRUCTION, METHODOLOGIES FOR APPLICATION SYSTEMS
DEVELOPMENT, SEXUAL HARASSMENT, DIVERSITY AND TEAM
BUILDING; HOME VISITORS FOR THE PARENT-CHILD HOME
PROGRAM; INSTRUCTORS FOR THE MORN!NGS ALL.STAR
PROGRAMS AND HUD COMPLIANGE; APPLICATION SYSTEMS
CONSULTING SERVICES, INGLUDING BUT NOT LIMITED TO,
APPLICATION SYSTEMS, ARCHITECTURE, APPLICATION
DEVELOPMENT BEST PRAGTICES, APPLICATION SECURITY,
APPLICATIONS QUALITY ASSURANCE, APPLICATION MONITORING,
MOBILE APPLICATION DEVELOPMENT; CONSULTING SERVICES FOR
WEBSITE AND DIGITAL MEDIA STRATEGY; WEB DESIGN; GRAPHIC
DESIGN; PROVIDED FURTHER THAT THE CITY MANAGER SHALL BE
AUTHORIZED TO NEGOTIATE, ENTER INTO, AND EXECUTE THE
AFORESTATED AGREEMENTS SUBJECT TO THE FOLLOWING
PARAMETERS: 1) THE AMOUNT OF THE FEE OR OTHER
CoMPENSATTON UNDER SUCH AGREEMENT(S) SHALL NOT EXCEED
THE AUTHORIZED AMOUNT FOR THE RESPEGTIVE SERVICES, AS
sET FORTH tN THE CITY'S APPROVED FISCAL YEAR (FYl2014t2015
ANNUAL BUDGET; 2) THE TERM OF ANY SERVICE AGREEMENT
AUTHORIZED HEREIN SHALL NOT EXTEND BEYOND THE END OF FY
201412015 (SEPTEMBER 30, 20151; 3) AT A MINIMUM, THE CITY
MANAGER SHALL REQUIRE THAT ANY AGREEMENT ENTERED INTO
PURSUANT TO THIS RESOLUTION SHALL UTILIZE THE CITY'S
79
Commission Agenda ltem, lndependent Contractor Agreements
September 10,2O14
Page 3
STANDARD FORM INDEPENDENT CONTRACTOR AGREEMENT (AS
ATTACHED TO THIS RESOLUTTON), PROV|DED THAT THE CtTy
MANAGER MAY INCORPORATE ADDITIONAL TERMS, WHICH MAY BE
MORE STRINGENT, BUT NOT MORE LENIENT; AND 4) PROVIDING
THAT THE AUTHORITY GRANTED TO THE CITY MANAGER PURSUANT
TO THIS RESOLUTION SHALL BE BROUGHT TO THE CITY
COMMISSION FOR RENEWAL AS PART OF THE ANNUAL OPERATING
BUDGET APPROVAL.
ADMINISTRATION RECOMMENDATION
Adopt both resolutions.
BACKGROUND/ANALYSIS
The first resolution pertains to independent contractor agreements for individuals hired to
perform a specific function, who are usually compensated at an hourly or project specific
rate.
Under the City Charter, the City Manager has the authority to appoint an employee into a
vacant, budgeted position with a salary that falls within the range established by the City
Commission forthe subject classification. Sometime, when positions have been vacated the
City has retained independent contractors to provide the services or work.
ln an effort to save on costs, such as pension and health benefits, the Administration is
recommending that for FY 2014115, the City Commission reauthorize the City Manager to
negotiate, enter into, and execute independent contractor agreements, including some at an
amount exceeding $25,000, subject to all of the following provisions.
o The independent contractor agreements authorized under the proposed resolution will
be limited to services orwork related to a vacant, budgeted position, as approved in the
City's FY 2014115 operating budget;
. The value of the agreement will not exceed the amount already authorized in the City's
Classified and Unclassified Salary Ordinances (as applicable), and will not extend
beyond September 30, 2015. Any agreement entered into will contain, at a minimum, the
provisions outlined in the City's standard form independent contractor agreement, which,
among other things, requires the issuance of a purchase order. (Attachment A).
o The authority granted the City Manage will be subject to monitoring through periodic
Letters to the Commission (LTC), identifying any independent contractor agreement that
exceeds the $25,000 threshold.
A resolution requesting the initial authorization for the City Manager to enter into these
agreements was first heard at the September 24,2009, City Commission meeting, where it
was referred to the Finance and Citywide Projects Committee (FCWPC). At its October29,
2009, meeting, as part of the discussion, theAdministration clarified thatthe purpose of this
item was not to replace current employees or eliminate positions and lay off employees to
hire independent contractors to perform the same functions. The independent contractors
were to be used to perform the functions of vacant, budgeted positions where former
employees separated from the City.
80
Commission Agenda ltem, lndependent Contractor Agreements
September 10,2014
Page 4
The City Commission approved the resolution at its December 9, 2009, meeting for the fiscal
year ending September 30, 2010; renewed it on September 20, 2010 for the fiscal year
ending September 30, 2011; on September 27, 2011 for the fiscal year ending on
September 30,2012; on September 27,2012for the fiscal year ending on September 30,
2013, and on September 30, 2013, for the fiscal year ending September 30, 2014. This
matter is presented on an annual basis as part of the budget process, as authorization
expires at the end of each fiscal year.
This updated resolution is for FY 2014115.
The second resolution also pertains to independent contractors who will be providing
specific services or work reflected in departmental budgets. Some of the services include:
baseball, softball, soccer, gymnastics, cheerleading, volleyball; ice-skating, skating, hockey,
swimming, ice guards, aerobics instruction; fitness instruction; arts/music/cultural/drama
instruction and or instrument repair; computer/media services, including but not limited to,
instruction, and repair; recreational programming and instruction; instruction and therapyfor
participants with special needs, including but not limited to, education, health and wellness;
instruction/tutoring, including but not limited to education; cotillion; speech; debate, social
skills, literacy, math and SAT;fitness classes, including but not limited to, aerobics, zumba,
weight room, weight loss, general fitness instruction, adult and youth boot camp and baby
boot camp; school liaison officers; resident project representatives (RPR); community/public
information services; construction cost estimating/consulting services; video production
services; photography/videography services; graphic designer services; program monitor
services; cost allocation services;job audits; step lll disciplinary grievance hearing officer;
auditors; historical researcher; latent examiner services; medical director and accreditation
services/support; psychological and testing services; organizationaldevelopment meeting
facilitation services; professional training seryices, including but not limited to, sexual
harassment, diversity and team building; home visitors for the parent-child home program;
instructors for the Mornings all-star program and HUD compliance.
To coordinate the execution of agreements for the kinds of services or work referenced in
the second resolution, the Administration also recommends that the City Manager be
authorized to negotiate, enter into, and execute agreements, including those in an amount
greater than $25,000, subject to all of the following provisions:
o The agreements will be limited to the services or work specifically listed in the second
resolution;
o The value of the agreement will not exceed the authorized amount for the respective
services or work, as set forth in the City's approved FY 2014115 operating budget;
. The term of the agreement shall not extend beyond the end of FY 2014/15 (September
30, 15); and
. Any agreement entered into will contain, at a minimum, the provisions outlined in the
City's standard form agreement for independent contractors (Attachment A).
o The authority granted the City Manage be subject to monitoring through periodic Letters
to the Commission (LTC), identifying any independent contractor agreement that
exceeds the $25,000 threshold.
81
Commission Agenda ltem, lndependent Contractor Agreements
September 10,2014
Page 5
CONCLUSION
The City Commission has approved both resolutions on an annual basis since December 9,
2009, with the requirement that the Administration bring back the item on an annual basis as
part of the budget process. The authority granted the City Manage is subject to monitoring
through periodic Letters to the Commission (LTC), identifying any independent contractor
agreement that exceeds the $25,000 threshold. This updated resolution is for FY 2014115.
The Administration recommends adopting both Resolutions.
Attachment
JLM/KGB/SC-T
82
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON BEHALF
OF THE CITY, TO ENTER INTO CERTAIN INDEPENDENT CONTRACTOR
AGREEMENTS FOR PROFESSIONAL AND OTHER SERVICES, AS
REQUIRED, AND AS THE CITY MANAGER DEEMS IN THE BEST INTEREST
OF THE C!TY, SUBJECT TO AND CONTINGENT UPON THE FOLLOWING
PARAMETERS: 1) THE GITY MANAGER SHALL ONLY ENTER INTO
GONTRAGTS TO PROVIDE SERVICES OR WORK RELATED TO VACANT
BUDGETED POSITIONS, AS IDENTIFIED IN THE CITY'S APPROVED FISCAL
YEAR (FYl 201412015 BUDGET; 2) THE AMOUNT OF THE FEE OR OTHER
GOMPENSATTON UNDER SUCH GONTRACT(S) SHALL NOT EXCEED THE
AUTHORIZED AMOUNT FOR THE RESPECTIVE CLASSIFICATION, AS SET
FORTH IN THE CITY'S CLASSIFIED OR UNCLASSIFIED SALARY
ORDINANGE (AS THE GASE MAY BE); 3) THE TERM OF ANY
INDEPENDENT CONTRACTOR AGREEMENT AUTHORIZED HEREIN SHALL
NOT EXTEND BEYOND THE END OF FY 2014t2015 (SEPTEMBER 30, 2015);
4) AT A MINIMUM, THE CIry MANAGER SHALL REQUIRE THAT ANY
INDEPENDENT CONTRACTOR AGREEMENT ENTERED INTO PURSUANT
TO THIS RESOLUTION SHALL UTILIZE THE CIry'S STANDARD FORM FOR
INDEPENDENT CONTRACTORS (AS ATTACHED TO THIS RESOLUTTON),
PROVIDED THAT THE CITY MANAGER MAY INCORPORATE ADDITIONAL
TERMS, WHICH MAY BE MORE STRINGENT, BUT NOT MORE LENIENT; 5)
REQUIRING THE CIry MANAGER TO ISSUE A LETTER TO COMMISSION
EACH FISCAL QUARTER COMMENCING ON JANUARY 1, 2015, WHICH
DELINEATES THOSE INDEPENDENT CONTRACTOR AGREEMENTS THAT
EXCEED $25,000 AND 6) PROVTDING THAT THE AUTHORTW GRANTED TO
THE CITY MANAGER PURSUANT TO THIS RESOLUTION SHALL BE
BROUGHT TO THE CITY COMMISSION FOR RENEWAL AS PART OF THE
ANNUAL OPERATING BUDGET APPROVAL.
WHEREAS, under the City Charter, the City Manager has the authority to appoint an
employee into a vacant, budgeted position with a salary within the range established by the City
Commission for the classification; and
WHEREAS, the City has eliminated positions in its annual budget since FY 2007108; and
the City has restricted hiring for vacant positions where appropriate; and
WHEREAS, these vacant positions are carefully analyzed for the purpose of identifying
mission critical positions that should be filled, while allowing other positions to remain vacant;
and
83
WHEREAS, the City needs to utilize independent contractors to replace those
employees whose positions may have been eliminated, and to prevent hiring employees that
might result in having to lay them off at the end of the fiscal year if their positions are eliminated;
and
WHEREAS, in some instances where positions are vacant, the City has retained
independent contractors to provide services or work; and
WHEREAS, because the City Code requires contracts in excess $25,000 to be
approved by the City Commission, these agreements have typically been limited to less than the
maximum amount; and
WHEREAS, on rare occasions, independent contractor agreements for amounts over
$25,000 have been brought to the City Commission for approval; and
WHEREAS, in an effort to save costs, such as pension and health benefits, the
Administration is recommending that the City Commission authorize the City Manager to
negotiate, enter into, and execute certain independent contractor agreements, including those
having an amount that may exceed $25,000, subject to the following parameters:
. The independent contract agreements authorized under this Resolution will be limited to
services or work related to a vacant, budgeted position, as approved in the City's FY
201412015 operating budget; and
o The value of the agreement will not exceed the amount already authorized in the City's
Classified or Unclassified Salary Ordinances, and the term of the agreement will not go
beyond September 30, 2015; and
. Any agreement entered into will contain, at minimum, the provisions outlined in the City's
standard form independent contractor agreement (a copy of which is attached hereto
and incorporated herein); and
. The City Manager must issue a Letter to Commission ("LTC") each fiscal quarter,
commencing on January 1, 2015, which delineates those lndependent Contractor
Agreements that exceed the $25,000 threshold;
WHEREAS, the City Commission granted similar authority to the City Manager on
September 20,2010, for FY 201012011 and renewed such authority on September 27,2011 for
FY 201112012; and on September 27,2012 for FY 201212013, and on September 30, 2013 for
FY 2013114', and
WHEREAS, during the discussions for the initial authority, it was said that this request
for authority would be brought back for renewal on an annual basis as part of the budget
process;
lTHrs sECTroN TNTENTTONALLY LEFT BLANKI
84
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE Clry OF MIAMI BEACH, FLORIDA, authorizing the City Manager, on
behalf of the City, to enter into independent contractor agreements for professional and other
services, as required, and as the City Manager deems in the best interest of the City, subject to
and contingent upon the following parameters: 1) the City Manager shall only enter into
contracts to provide services or work related to vacant budgeted positions, as identified in the
City's approved FY 201412015 budget; 2) the amount of the fee or other compensation under
such contract(s) shall not exceed the authorized amount for the respective classification, as set
forth, in the City's Classified or Unclassified Salary Ordinance (as the case may be); 3) the term
of any independent contractor agreement authorized herein shall not extend beyond the end of
FY 201412015 (September 30, 2015); 4) at a minimum, the City Manager shall require that any
independent contractor agreement entered into pursuant to this resolution shall utilize the City's
standard form for independent contractors, provided that the City Manager may incorporate
additional terms, which may be more stringent but not more lenient; and 5) providing that the
authority granted to the City Manager pursuant to this Resolution shall be brought to the City
Commission for renewal as part of the annual operating budget approval.
PASSED and ADOPTED this day of 2014.
ATTEST:
Rafael E. Granado, City Clerk Philip Levine, Mayor
APPROVED AS TO
FORM & IANGUAGE
(Q
Il--
Dote
85
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CIry OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, ON BEHALF
OF THE CITY, TO ENTER INTO CERTAIN INDEPENDENT GONTRACTOR
AGREEMENTS FOR THE FOLLOWING SERVICES, AS REQUIRED, AND AS
THE CITY MANAGER DEEMS IN THE BEST INTEREST OF THE CITY:
ATHLETICS INSTRUCTION/COACHING/REFEREEING, INCLUDING BUT
NOT LIMITED TO THE FOLLOWING CATEGORIES: BASEBALL, SOFTBALL,
SOCGER, GYMNASTICS, CHEERLEADING, VOLLEYBALL; IGE SKATING,
HOCKEY, SWIMMING, IGE GUARDS, AEROBICS INSTRUCTION; FITNESS
INSTRUCTION; ARTS/MUSIC/CULTURAUDRAMA INSTRUCTION AND OR
INSTRUMENT REPAIR; COMPUTER/MEDIA SERVICES, INCLUDING BUT
NOT LIMITED TO INSTRUCTION AND REPAIR; REcREATIONAL
PROGRAMMING AND INSTRUCTION; INSTRUCTION AND THERAPY FOR
PARTICIPANTS WITH SPECIAL NEEDS, INCLUDING BUT NOT LIMITED TO
EDUCATION, HEALTH AND WELLNESS; INSTRUCTION/TUTORING,
INCLUDING BUT NOT LIMITED, TO EDUCATION; COTILLION; SPEEGH,
DEBATE, SOGIAL SKILLS, LITERACY, MATH AND SAT; FITNESS
CLASSES, INCLUDING BUT NOT LIMITED TO AEROBICS, ZUMBA, WEIGHT
ROOM, WEIGHT LOSS, GENERAL FITNESS INSTRUCTION, ADULT AND
YOUTH BOOT CAMP AND BABY BOOT CAMP; SCHOOL LIAISON
OFFIGERS; RESIDENT PROJECT REPRESENTATIVES (RPR);
COMMUNITY/PUBLIG INFORMATION SERVICES; CONSTRUCTION GOST
ESTIMATING/CONSULTING SERVICES; VIDEO PRODUCTION SERVICES;
PHOTOGRAPHYru!DEOGRAPHY SERVIGES; GRAPHIC DESIGNER
SERVICES; PROGRAM MONITOR SERVICES; COST ALLOCATION
SERVICES; JOB AUDITS; STEP lll DISCIPLINARY GRIEVANCE HEARING
OFFICER; AUDITORS; HISTORICAL RESEARCHER; LATENT EXAMINER
SERVICES; MEDIGAL DIRECTOR AND ACCREDITATION
SERVICES/SUPPORT; PSYCHOLOGIGAL AND TESTING SERVICES;
ORGANIZATIONAL DEVELOPMENT MEETING FACILITATION SERVICES;
PROFESSIONAL TRAINING SERVICES, INCLUDING BUT NOT LIMITED TO,
APPLICATION SYSTEMS INSTRUCTION, METHODOLOGIES FOR
APPLICATION SYSTEMS DEVELOPMENT, SEXUAL HARASSMENT,
DIVERSIry AND TEAM BUILDING; HOME VISITORS FOR THE PARENT-
CHILD HOME PROGRAM; INSTRUGTORS FOR THE MORNINGS ALL.STAR
PROGRAMS AND HUD COMPLIANGE; APPLICATION SYSTEMS
CONSULTING SERVICES, INCLUDING BUT NOT LIMITED TO,
APPLICATION SYSTEMS, ARCHITECTURE, APPLICATION DEVELOPMENT
BEST PRAGTICES, APPLICATION SEGURITY, APPLICATIONS QUALITY
ASSURANCE, APPLICATION MONITORING, MOBILE APPLICATION
DEVELOPMENT; CONSULTING SERVIGES FOR WEBSITE AND DIGITAL
MEDIA STRATEGY; WEB DESIGN; GRAPHIG DESIGN; AFTER.ACTION
SERVICES; PROVIDED FURTHER THAT THE GIry MANAGER SHALL BE
AUTHORIZED TO NEGOTIATE, ENTER INTO, AND EXECUTE THE
AFORESTATED AGREEMENTS SUBJECT TO THE FOLLOWING
PARAMETERS: 1) THE AMOUNT OF THE FEE OR OTHER COMPENSATION
UNDER SUGH AGREEMENT(S) SHALL NOT EXCEED THE AUTHORIZED
AMOUNT FOR THE RESPECTIVE SERVICES, AS SET FORTH IN THE
CITY'S APPROVED FISCAL YEAR (FY) 201412015 ANNUAL BUDGET; 2)
86
THE TERM OF ANY SERVICE AGREEMENT AUTHORIZED HEREIN SHALL
NOT EXTEND BEYOND THE END OF FY 2014t2015 (SEPTEMBER 30, 2015);
3) AT A MINIMUM, THE CITY MANAGER SHALL REQUIRE THAT ANY
AGREEMENT ENTERED INTO PURSUANT TO THIS RESOLUTION SHALL
UTILIZE THE CITY'S STANDARD FORM INDEPENDENT GONTRACTOR
AGREEMENT (AS ATTACHED TO THrS RESOLUTTON), PROVIDED THAT
THE CITY MANAGER MAY INCORPORATE ADDITIONAL TERMS, WHICH
MAY BE MORE STRINGENT, BUT NOT MORE LENIENT; AND 4) PROVIDING
THAT THE AUTHORIW GRANTED TO THE GITY MANAGER PURSUANT TO
THIS RESOLUTION SHALL BE BROUGHT TO THE CITY COMMTSSION FOR
RENEWAL AS PART OF THE ANNUAL OPERATING BUDGET APPROVAL.
WHEREAS, the City budgets for certain services are to be provided each year in its
annual operating budget for those respective departments; and
WHEREAS, some of the budgeted services include, but are not limited to: dance
instruction, ice skating instruction, athletics instructionicoaching, aerobics instruction, fitness
instruction, computer (lT) services and literacy, math and SAT tutoring for the Parks and
Recreation Department; school liaison officers, latent examiner services, medical examiner and
accreditation services/support for the Police Department; resident project representatives
(RPR); community information services; construction cost estimating/consulting services for the
Capital lmprovement Projects (ClP) Office; video production services, photography/videography
services, and graphic design services for the Office of Communications; Homeless Outreach;
Housing Services; tutoring services and program monitoring services; cost allocation services
for the Finance Department; auditing services for the Office of Budget and Performance
lmprovement; job audiUsurveys and Step lll grievance hearing officer for the Human Resources
Department; and historical research services for the Planning Department; and
WHEREAS, the City Code requires contracts in excess $25,000 to be approved by the
City Commission and agreements for these services have typically been limited to that
maximum amount; and
WHEREAS, independent contractor agreements for amounts over $25,000 which are
very limited circumstances have been brought to the City Commission for approval; and
WHEREAS, effort to coordinate the execution of these agreements for those services or
work referenced herein, the Administration is recommending that the City Commission authorize
the City Manager to negotiate, enter into, and execute certain independent contractor
agreements, including those having an amount that may exceed $25,000, subject to the
following parameters:
. The agreements will be limited to the services or work specifically listed in this
Resolution;
o The value of the agreement will not exceed the authorized amount for the respective
services or work, as set forth in the approved FY 201412015 annual budget;
87
The term of the agreement shall not extend beyond FY 201412015 (September 30,
2015); and
Any agreement entered into will contain, at minimum, the provisions outlined in the
City's standard form agreement for independent contractors (a copy of which is attached
hereto and incorporated herein); and
The City Manager must issue a Letter to Commission ("LTC") each fiscal quarter,
commencing on January 1, 2015, which delineates those lndependent Contractor
Agreements that exceed the $25,000;
WHEREAS, the City Commission granted similar authority to the City Manager on
September 20, 2010, for FY 201012011, and renewed such authority on September 27 , 2011,
for FY 201112012; and September 27 , 2012, for FY 201212013; and September 30, 2013 for FY
2Q1312014 and
WHEREAS, during the discussions for the initial authority, it was said that this request
for authority would be brought back for renewal on an annual basis as part of the budget
process.
NOW, THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEAGH, FLORIDA, to enter into independent
contractor agreements for the following services, as required and as the City Manager deems
in the best interest of the City: baseball, softball, soccer, gymnastics, cheerleading, volleyball;
ice-skating, skating, hockey, swimming, ice guards, aerobics instruction; fitness instruction;
arts/music/cultural/drama instruction and or instrument repair; computer/media services,
including but not limited to instruction, and repair; recreational programming and instruction;
instruction and therapy for participants with special needs, including but not limited to education,
health and wellness; instruction/tutoring, including but not limited to education; cotillion; speech;
debate, social skills, literacy, math and SAT; fitness classes, including but not limited to
aerobics, zumba, weight room, weight loss, general fitness instruction, adult and youth boot
camp and baby boot camp; school liaison officers; resident project representatives (RPR);
community/public information services; construction cost estimating/consulting services; video
production services; photography/videography services; graphic designer services; program
monitor services; cost allocation services; job audits; step lll disciplinary grievance hearing
officer; auditors; historical researcher; latent examiner services; medical director and
accreditation services/support; psychological and testing services; organizational development
meeting facilitation services; professional training services, including but not limited to,
application systems instruction, methodologies for application systems development, sexual
harassment, diversity and team building; home visitors for the parentchild home program;
instructors for the Mornings all-star program and HUD compliance; application systems
consulting services, including but not limited to applications systems, architecture, application
development best practices, application security, applications quality assurances, application
monitoring, mobile application development; consulting services for website and digital media
strategy; web design; graphic design; after-action services; provided further that the City
Manager shall be authorized to negotiate, enter into, and execute the aforestated agreements
88
subject to the following minimum parameters: 1) the amount of the fee or other compensation
under such agreement(s) shall not exceed the authorized amount for the respective services, as
set forth in the City's approved FY 201412015 budget; 2) the term of any service agreement
authorized herein shall not extend beyond the end of FY 201412015 (September 30, 2015); 3) at
a minimum, the City Manager shall require that any agreement entered into pursuant to this
resolution shall utilize the City's standard form independent contractor agreement (as attached
to this resolution), provided that the City Manager may incorporate additional terms, which
maybe more stringent but not more lenient; and 4) providing that the authority granted to the
City Manager pursuant to this resolution shall be brought to the City Commission for renewal as
part of the annual operating budget approvals.
PASSED and ADOPTED this day of
ATTEST:
Rafael E. Granado, City Clerk
2014.
Philip Levine, Mayor
APPI?OVED AS TO
FORM & IANGUAGE
89
INDEPENDENT CONTRACTOR AGREEMENT
This Agreement is entered into on this _ day of between IENTER
FULL NAME OF CONTRACTORI (Contractor), and the City of Miami Beach, Florida (City),
for a period of TENTER DURATION/TERM OF AGREEMENTI, with an effective starting date
of I I, and an end date of t I (the Term).
1. Scope of WorUServices.
This Agreement is for the purpose of providing IPROVIDE BRIEF
DESCRIPTION/SUMMARY OF WHAT CONTRACTOR WILL DOI to the City's
I Department. Specifically, throughout the Term of this
Agreement, Contractor shall provide and/or perform the following minimum services:
NNSERT DETAILED AND/OR ITEMIZED DESCRIPTION OF WORK AND/OR
SERVICES CONTRACTOR WILL PROVIDEI
2.Fee.
ln consideration of the work and/or services to be provided pursuant to this Agreement, the
City agrees to pay Contractor a fee, in the not to exceed amount of t FILL lN TOTAL
$AMOUNil, which shall be paid as follows:
IINSERT. IN DETAIL. HOW FEE WILL BE PAID. INCLUDE WHETHER
FEE WILL BE PAID HOURLY. WEEKLY. MONTHLY. ETC.: WHETHER
IT'S SUBJECT TO CONTRACTOR PROVIDING TIME SHEETS. OR
WORK SCHEDULE. ETC.I
The total fee paid to Contractor pursuant to this Agreement shall not exceed IFILL !N A NOT
TO EXCEED AMOUNTI for the Term provided herein.
3. Work Schedule.
During the Term of the Agreement, Contractor shall provide the work and/or services in
accordance with the following minimum work schedule:
IINSERT WORK SCHEDULE (EXAMPLE: MON - FRl. 9 AM TO SPM.
EXCLUDING RECOGNIZED CITY HOLIDAYS}. IF IT'S ANOTHER
TYPE OF SCHEDULE SUCH AS ON AN HOURLY BASIS OR ONLY ON
SPECIFIC DAYS. BE SPECIFIC AS TO MINIMUM HOURS OR DAYS
CONTRACTOR IS EXPECTED TO WORK IN ORDER TO GET PAID
THE FEE SET FORTH HERE.I
Contractor's work and/or services shall be overseen by the following City
DepartmenUlndividual: IINSERT TITLE. DEPARTMENT OF CITY (INDIVIDUAL
OVERSEEING SERVICES).I
4. Termination.
This Agreement may be terminated for convenience of either party, with or without cause, by
giving written notice to the other party of such termination, which shall become effective
upon fourteen (14) days following receipt by the other party of the written termination notice.
Upon termination in accordance with this paragraph, the Contractor shall be paid a sum
equal to all payments due to him/her up to the date of termination; provided Contractor is
satisfactorily continuing to satisfactorily perform all work and/or services up to the date of
90
termination. Thereafter, the City shall be fully discharged from any further liabilities, duties,
and terms arising out of, or by virtue of, this Agreement.
5. lndemnification/Hold Harmless.
Contractor agrees to indemnify, defend, and hold harmless the City of Miami Beach and its
officers, employees and agents, from and against any and all actions, claims, liabilities,
losses and expenses, including but not limited to, attorney's fees, for personaleconomic or
bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may
arise or be alleged to have arisen from the negligent acts or omissions or other wrongful
conduct of Contractor, and/or any and all subcontractors, employees, agents, or any other
person or entity acting under Contractor's control, in connection with the Contractor's
performance of the work and/or services pursuant to this Agreement. Contractor shall pay
all such claims and losses and shall pay all costs and judgments which may arise from any
lawsuit arising from such claims and losses, and shall pay all costs and attorney's fees
expanded by the City in defense of such claims and losses, including appeals. The parties
agree that one percent (1%) of the total compensation to Contractor for performance of the
work and/or services under this Agreement is the specific consideration from the City to
Contractor for the Contractor's agreement to indemnify and hold the City harmless, as
provided herein. Contractor and the City hereby agree and acknowledge thatthis indemnity
provision is intended to and shall survive the termination (or earlier expiration) of this
Agreement.
6. Limitation of Liabilitv.
The City desires to enter into this Agreement only if in so doing the City can place a limit on
City's liability for any cause of action for money damages due to an alleged breach by the
City of this Agreement, so that its liability for any such breach never exceeds the sum of the
compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts
actually paid by the City as of the date of the alleged breach. Contractor hereby expresses
his willingness to enter into this Agreement with Contractor's recovery from the City for any
damage action for breach of contract to be limited to a maximum amount equal to the
compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts
actually paid by the City as of the date of the alleged breach. Accordingly, and
notwithstanding any other term or condition of this Agreement, Contractor hereby agrees
that the City shall not be liable to Contractor for damages in the amount in excess of the
compensation/fee to be paid to Contractor pursuant to this Agreement, less any amounts
actually paid by the City as of the date of the alleged breach, for any action or claim for
breach of contract arising out of the performance or non-performance of any obligations
imposed upon the City by this Agreement. Nothing contained in this subparagraph or
elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed
upon City's liability as set forth in Section 768.28, Florida Statutes.
7. Notices.
All notices and communications in writing required or permitted hereunder may be
delivered personally to the representatives of the Contractor and the City listed below or
may be mailed by registered mail, postage prepaid (or airmailed if addressed to an address
outside of the city of dispatch).
Until changed by notice in writing, allsuch notices and communications shall be addressed
as follows:
91
CITY:
CONTRACTOR:ITNSERT NAME OF CONTRACTORI
ITNSERT ADDRESS OF GONTRACTORI
[INSERT PHONE NUMBERI
[!NSERT DEPARTMENT DTRECTOR]
City of Miami Beach
IINSERT DEPARTMENT NAME]
1700 Convention Center Drive
Miami Beach, FL 33139
(305)
Notices hereunder shall be effective:
lf delivered personally, on delivery; if mailed to an address in the city of dispatch, on the day
following the date mailed; and if mailed to an address outside the city of dispatch on the
seventh day following the date mailed.
8. Venue.
This Agreement shall be governed by, and construed in accordance with, the laws of the
State of Florida, both substantive and remedial, without regard to principles of conflict of
laws. The exclusive venue for any litigation arising out of this Agreement shall be
Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of
Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, CITY AND
CONTRACTOR EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A
TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS
AGREEMENT.
9. Dutv of Gare/Gompliance with Applicable Laws.
With respect to the performance of the work and/or service contemplated herein,
Contractor shall exercise that degree of skill, care, efficiency and diligence normally
exercised by reasonable persons and/or recognized professionals with respect to the
performance of comparable work and/or services.
ln its performance of the work and/or services, Contractor shall comply with all applicable
laws, ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and
the federal government, as applicable.
The Contractor agrees to adhere to and be governed by the Miami-Dade County Conflict of
lnterest Ordinance, as same may be amended from time to time; and by any and all
ethics/standards of conducts as referenced in Chapter 2 of the City of Miami Beach Code
(as may be amended from time to time).
Contractor covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of
the work and/or services. Contractor further covenants that in the performance of work
and/or services under this Agreement, no person having any such interest shall knowingly
be employed by the Contractor. No member of or delegate to the Congress of the United
States shall be admitted to any share or part of this Agreement or to any benefits arising
there from.
10. Florida Public Records Law.
Contractor agrees to be in full compliance with Florida Statute 1 19.0701 including, but not
limited to, agreement to (a) Keep and maintain public records that ordinarily and
92
necessarily would be required by the public agency in order to perform the services; (b)
provide the public with access to public records on the same terms and conditions that the
public agency would provide the records and at a cost that does not exceed the cost
provided in this chapter or as otheruvise provided by law; (c) Ensure that public records that
are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law; (d) Meet all requirements for retaining public
records and transfer, at no cost, to the public agency all public records in possession of the
contractor upon termination of the contract and destroy any duplicate public records that
are exempt or confidential and exempt from public records disclosure requirements. All
records stored electronically must be provided to the public agency in a format that is
compatible with the information technology systems of the public agency.
11. Ownership of Documents/Patents and Gopvriqhts.
Any and all documents prepared by Contractor pursuant to this Agreement are related
exclusively to the work and/or services described herein, and are intended or represented for
ownership by the City. Any re-use distribution, or dissemination of same by Contractor, other
than to the City, shall first be approved in writing by the City Manager, which approval, if
granted at all, shall be at the City Manager's sole and absolute discretion.
Any patentable and/or copyrightable result arising out of this Agreement, as well as all
information, specifications, processes, data and findings, shall be made available to the
City, in perpetuity, for public use.
No reports, other documents, articles or devices produced in whole or in part under this
Agreement shall be the subject of any application for patent or copyright by or on behalf of
the Contractor (or its employees or sub-contractors, (if any) without the prior written
consent of the City Manager, which consent, if given at all, shall be at the Manager's sole
and absolute discretion.
12. No AssiqnmenUTransfer.
This section intentionally left blank.
13. LiabilitvforSub-contractors.
Contractor shall be liable for its work and/or services, responsibilities and liabilities under
this Agreement and the services, responsibilities and liabilities of any sub-contractors (if
any), and any other person or entity acting under the direction or control of Contractor (if
any). When the term "Contractor" is used in this Agreement, it shall be deemed to include
any sub-contractors (if any) and/or any other person or entity acting under the direction or
control of Contractor (if any). All sub-contractors (if any) must be approved in writing by the
City Manager prior to their engagement by Contractor, which approval, if granted at all,
shall be at the City Manager's sole and absolute discretion.
14. lndependent Gontractor/No Joint Venture.
THIS AGREEMENT SHALL NOT CONSTITUTE OR MAKE THE PARTIES A
PARTNERSHIP OR JOINT VENTURE. FOR THE PURPOSES OF THIS AGREEMENT,
THE CONTRACTOR SHALL BE DEEMED TO BE AN INDEPENDENT CONTRACTOR,
AND NOT AN AGENT OR EMPLOYEE OF THE CITY, AND SHALL NOT ATTAIN ANY
RIGHTS OR BENEFITS UNDER THE GIVIL SERVICE OR PENSION ORDINANGE OF
THE CITY, ORANY RIGHT GENERALLYAFFORDED CLASSIFIED OR UNCLASSIFIED
EMPLOYEES INCLUDING ANNUAL AND SICK DAY ACCRUAL. FURTHER, THE
93
CONTRACTOR SHALL NOT BE DEEMED ENTITLED TO FLORIDA WORKER'S
GOMPENSATION BENEFITS AS AN EMPLOYEE OF THE CITY OR ACCUMULATION OF
SICK OR ANNUAL LEAVE.
15. Waiver of Breach.
A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of
such provision or modification of this Agreement. A party's waiver of any breach of a
provision of this Agreement shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Agreement.
16. Severance.
ln the event this Agreement or a portion of this Agreement is found by a court of competent
jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City
elects to terminate this Agreement.
17. Joint Preparation.
The parties hereto acknowledge that they have sought and received whatever competent
advice and counsel as was necessary for them to form a full and complete understanding of
all rights and obligations herein and that the preparation of this Agreement has been a joint
effort of the parties, the language has been agreed to by parties to express their mutual
intent and the resulting document shall not, solely as a matter of judicial construction, be
construed more severely against one of the parties than the other.
18. Purchase Order Requirement.
This agreement shall not be effective until executed by the parties hereto and untilthe City
has issued a Purchase Order for this agreement.
19. Entire Agreement.
This writing and any exhibits and/or attachments incorporated (and/or otherwise referenced
for incorporation herein) embody the entire Agreement and understanding between the
parties hereto, and there are no other agreements and understandings, oral or written, with
reference to the subject matter hereof that are not merged herein and superseded hereby.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANKI
94
lN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by
the respective officials thereunto duly authorized, this date and year first above written.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
City Clerk City Manager
By:
By:
By:
FOR CONTRACTOR:
WITNESS:
Print Name
Print Name
Approved:
Department Director
Office of Budget and Performance lmprovement
II NSERT CONTRACTOR NAMEI
Signature
Print Name / Title
Approved as to form & language &
for execution.
City Attorney Date
Human Resources
95
96
R9
NEW BUSINESS
AND
COMMISSION REQUESTS
97
g MIAMIBEACH
City of Miomi Beoch, lZ0O Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members o
FROM: Jimmy L. Morales, City Manager
DATE: September10,2014
SUBJECT: DISCUSSION OF THE SCHEDULE OF USER FEES FOR THE CITY'S GOLF
COURSES
BACKGROUND
During the economic downturn, the revenues generated by the golf courses were negatively
impacted. The City determined that it would not raise any rates during this time, thus resulting in
the need to identify reductions to both, the operating and maintenance costs for both of the golf
courses (Miami Beach Golf Course and Normandy Shores Golf Course). Given that the economy
has begun to stabilize, there is an opportunity to assess the current fee schedules for the City's two
golf courses. ln preparation for the upcoming FY 2014115 budget, Staff worked with Professional
Course Management (PCM), who manages and operates the City's two golf courses and maintains
the Par 3 Course, to conduct a fee assessment for the golf courses.
Since the renovated Miami Beach Golf Club opened in December 2002 through FY 2006, non-
resident rates were raised incrementally several times. The resident daily fee and membership
rates were raised once, from $75 to $80 (peak) and $3,000 to $3,500, respectively. However,
there have not been any increases to golf fees since 2007. The member cart fee has been set at
$20 and has never been increased since inception. As of today, this is the lowest cart fee charged
in South Florida.
ln addition to the established golf fees for both courses, PCM also offers a "Premier Card". This
discount card can be purchased for an established price and allows for the cardholder to play at
any of the Premier Card golf courses at a reduced rate. Fifty percent (50%) of the net proceeds
(minus advertising and administrative costs ($5,000 per course)) from Premier Card sales are
distributed amongst all of the participating golf courses and the remaining 50% is distributed at the
end of the year based on the number of rounds each course plays. Currently, Miami Beach Golf
Course receives the highest distribution of the remaining net revenue, with approximately 14o/o and
Normandy Shores Golf Course receives approximately 9o/o.
A survey was conducted by comparing the City's fees to a cross section of comparable golf
facilities in our market area. The results of this survey are provided as "Attachment A". On July 18,
2014, the Administration presented a proposal to the Finance and Citywide Projects Committee
(FCWPC) recommending increasing the golf rates for FY2014115. During the discussion,
clarification was provided to the FCWPC concerning the intent of the proposed fee increases. The
recommendation to increase the rates for Miami Beach residents by $S.OO is intended to address
the rising operational costs due to the implementation of the City's Living Wage Ordinance, as well
as the anticipated impacts stemming from the Affordable Healthcare Act. The increases to the non-
resident rates are being recommended in order to remain competitive in the market compared to
other comparable golf courses in the area. The proposed fee schedule that was presented on July
18,2014, is estimated to generate approximately $349,836 for FY 2014115, ($2t8,076 for Miami
Beach Golf Course and $131,760 for Normandy Shores Golf Course). The proposed rate
increases and corresponding revenue analysis are provided in "Attachment B". Following the
Agenda nem Rl P..
oate Q-lo-lV98
Page 2 of 2
discussion, the FCWPC directed the Administration to bring the item back to the August 13,2014
FCWPC meeting where the proposed FY2014l15 budget will be discussed. This meeting was
rescheduled for August 29, 201 4.
On August 19, 2014, the Administration presented the Budget Advisory Committee (BAC) with the
proposed fee schedule that was discussed during the July 18, 2014 FCWPC meeting. During the
meeting, the BAC requested for the Administration to revise their proposal in order to maintain the
rates currently charged to Miami Beach residents and South Florida residents at the Normandy
Shores Golf Course, while still proposing increases that would generate approximately $350,000 in
revenue for FY 2014115. Based on the direction from the BAC, the Administration has provided an
additional proposal for consideration. This proposal would generate approximately $349,675 in
revenues ($306,825 for MBGC and $42,850 for NSGC) for FY 2014115. However, it is important to
note that based on the BAC's request, this proposal would increase the summer rack rate at the
Miami Beach Golf Club by $ZO. This increase would make the Miami Beach Golf Course rack rate
one of the highest, if not the highest, in our market area for the summer months. The alternative
proposal and corresponding revenue analysis based on the BAC's recommendations is provided
as "Attachment C".
The BAC also made a motion to recommend that the City Commission consider providing the golf
management company with the flexibility to make temporary rate adjustments with City's approval,
provided they would be prohibited from increasing rates for Miami Beach residents. The
Committee believed that providing this authority to the management company could give flexibility
in order to capture additional revenue during slow periods and/or high profile events.
This item was presented to the FCWPC at its August 29, 2014 meeting. The Committee was
supportive of a rate increase for both golf courses. However, there was disagreement regarding
whether or not to increase any rates for Miami Beach residents. The final motion was to support
the recommendation of the BAC to increase the rates for both golf courses; however, no increases
would be made to the Miami Beach resident rates. The final vote was 2:2, with Commissioners
Tobin and Steinberg voting in support of the motion and Commissioners Weithorn and Malakoff
voting against the motion. ln addition, a second motion was made to refer a discussion item back
to the BAC concerning the use of the Premier Card and to also identify the feasibility of providing
PCM with the flexibility to make temporary rate adjustments at their own discretion in order to
capture additional revenue.
CONCLUSION
Administration is committed to providing quality Parks and Recreation services to our residents and
guests. Administration is also focused on the need to balance the cost of such services with the
impact these services have on the City's budget. The cost of staffing, operations and maintenance
continues to increase. Given that the City's golf fees have not been increased in over seven years,
our fee schedule is below market rate. To attain a balance the City must establish fees that are
reasonable, fair and in-line with other municipalities in the greater Miami-Dade County area. The
approval of a rate increase is the first step in attaining this balance. Therefore, the Administration
recommends that the City Commission approve increasing the existing golf rates and also consider
incremental increases over the next five years in order to remain competitive with other
comparable golf courses in south Florida, while minimizing any significant financial impacts to our
residents and visitors who utilize the City's two golf courses. The Administration seeks direction
from the City Commission on how they wish to proceed.
,r*,ffiko
Attachmefts
T:\AGENDA\20 1 4\September\Parks & Rec\Golf Fees 09-1 0- 1 4 MEMO.docx
99
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