20140910 SM2MIAM BEACH
City Commission Meeting
SUPPLEMENTAL MATERIAL 2
City Hall, Commission Chambers, 3rd Ftoor, 1700 Convention Center Drive
September 10,2014
Mayor Philip Levine
Vice-Mayor Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Raul Aguila
City Clerk Rafael E. Granado
Vrsif us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Code should be directed to the Office of the City Attorney.
SUPPLEMENTAL AGENDA
R7 - Resolutions
RTA2 Adopt Tentative Budgets For General, G.O., RDA, Enterprise, lnternal Service, And Special
Revenue Funds
A Resolution Adopting Tentative Budgets For The General, G.O. Debt Service, RDA Ad
Valorem Taxes, Enterprise, lnternal Service Funds, And Special Revenue Funds For Fiscal
Year 2014115 Subject To A Second Public Hearing Scheduled On Tuesday, September 30,
2014 At 5:01 p.m. 5:01 p.m. First Readinq Public Hearinq
(Budget & Performance lmprovement)
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COMMISSION ITEM SUMMARY
Gondensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting Tentative
Budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and
Special Revenue Funds for Fiscal Year 2014115 subject to a Second Public Hearing Scheduled on
30,2014 at 5:01 P.M.T
lntended Outcome
Ensure expenditure trends are sustainable over the long term
iupporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
good (Residents: 58%; Businesses 54%)
The total Proposed General Fund Operating Budget is $280.0 million, which is $15.9 million or 6.0 percent
more than the FY 2013114 adopted budget of $264.1 million. The City's Proposed Operating Budget in
total for FY 2014fi5 is $501,924,000 including the General Fund, General Obligation Debt Service,
Enterprise Funds, Special Revenue Funds and Transfers to the Redevelopment District. This amount is
net of lnternal Service Funds and lnterfund Transfers.
The proposed millage rate decrease of 0.0926 mills represents approximately half of the remaining millage
rate reduction goal of 0.2079 and does not result in a property tax increase to median or average propefi
owners that qualifyfor the homestead exemption and the Save Our Homes cap. The FY 2014115 Budget
includes service level enhancements that address high priority needs of the City as identified through the
strategic planning process and 2014 Community survey.
The FY 2014115 proposed budget preserves service levels to the community and adds $60,000 in
reductions and $1.9 million in employee givebacks to almost $79 million in reductions in predominantly
recurring expenditures over the last 8 years.
3 million less in FY 2014115 than it was in FY 2006/07.
Financial !nformation:
Source of
Funds:
Amount Account
1 $280,079,000 General Fund Operating
2 $5,928,000 G.O. Debt Service
3 $20,210,000 RDA Funds-Ad Valorem Taxes
4 $179,846,000 Enterorise Funds
5 $75,536,000 Special Revenue Funds
Total $501,924,000 *Net of lnternal Service Funds and Transfers
$78.396.000 lnternal Service Funds
OBPI $59,675,000 lnterfund Transfers
Financia! lmpact Summary: The General Fund operating budget is only 18 percent more than the FY
2006107, in spite of 18 percent growth in the Consumer Price lndex (CPl) in a similar period, 98 percent
oroMh in oension costs. and manv new facilities and proiects coming on line.
n** R7AZ{S MIAMIBTACH DILTE3
g MIAMI BEACH
City of Miqmi Beoch, I700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members ofithe City
FROM: Jimmy L. Morales, City Manager
DATE: September 10,2014 I
ISUBJECT: A RESOLUTION OF THE IIAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA' ADOPTING TENTATIVE
BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD
VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND
SEPCIAL REVENUE FUNDS FOR FISCAL YEAR 2014115 SUBJECT
TO A SECOND PUBLIG HEARING SGHEDULED ON TUESDAY,
SEPTEMBER 30, 2014 AT 5:01 P.M.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year (FY)
2014115.
PROCEDURE
As outlined in the companion General Operating Millage Agenda ltem, Section 200.065,
Florida Statutes specifies the manner in which budgets are adopted. First, the tentative
millage rate for both the general operating and debt service is adopted, then immediately
thereafter, tentative budgets by fund are adopted. The attached Resolution adopting
tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise,
lnternal Service, and Special Revenue Funds for FY 2014115 is therefore presented to you
at this time for adoption.
Additional details are contained in my Budget Message which is attached, however,
highlights of that document are outlined below.
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT
As in past years, the Proposed Work Plan and Budgetwas developed through an intensive
review process with our City Commission. Preliminary budget information was provided at
the Cornmission Retreat on June 4th and in meetings with the Finance and Citywide
Projects Committee (FCWPC) on July 16, August 13, and August 29.
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Adopting Tentative Budgets
September 10,2014
Page2
The General Fund is the primary source of funding for the majority of City services.
Revenues are derived from ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, user fees for
services, fines, rents and concession fees and interest income. Additionally,
intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding
for tourist-related activities provided by General Fund departments.
The first step in preparing the FY 2014115 budget was an evaluation of Current Service
Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues
that would be generated based on existing tax rate, fees and charges. CSL expenditures
represent the expenditures associated with providing the same level of service next year as
in the current budget year.
At the strategic planning retreat on June 4,2014, the Commission was briefed regarding the
preliminary General Fund Current Service Level (CSL) budget. Property taxes comprise
44Yo of the total General Fund revenue and are a key driver of CSL revenues. The Property
Appraiser provided the prelimin ary 2014 property values on June 1,2014. The preliminary
2014 property values increased 9.4o/o, which resulted in an increase of $11 million in
General Fund property tax revenues.
CSL revenues were estimated to increase $12.7 million due to an $11 million increase in
property tax revenues, a $2.5 million increase in building permit revenue, a $1 million
increase in electric utility and franchise taxes, and a decrease in prior-year set-aside (one-
time revenue) of $1.8 million. The Resort Tax contribution and Parking fund surplus
contribution were assumed to be flat.
CSL expenditures were estimated to increase $10.7 million due to salary increase from a
3% cost of living adjustment (COLA) and 0-2o/o merit pay, the impact of annualized costs for
items added during FY 2013114,the impact of CSL department requests, and savings in net
lower pension contributions due to savings in Fire and Police form last year's pension
reform offset by a slight increase in MBERP pension contribution.
The preliminary CSL presented at the June 4th strategic planning retreat totaled a net
surplus of $2.0 million.
Since that time, the CSL was updated with the fiscal impact of two items. On July 1st the
Property Appraiser provided the certified taxable values tor 2014 which are the official
numbers used for the budget process. The certified taxable values increased 10.3o/o, net of
the City Center Redevelopment Area, which was higher than the preliminary taxable value of
9.4o/o. This difference results in an additional $650,000 of propefi tax revenue.
On the expenditure side, additionalwindstorm insurance coverage of $335,000 was added
to the FY 2013114 budget in the Risk Managementfund atthe June 11th Commission
meeting. The Risk Management fund is an internal service fund that charges out all of its
costs to other departments in various funds. The General Fund comprises approximately
60% of the Risk charges so the impact to the General Fund for the FY 2014115 CSL is
$201,000.
The net result to the preliminary CSL surplus of $2.0 million given $650,000 of additional
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Adopting Tentative Budgets
September 10,2014
Page 3
property tax revenue and $201,000 of additional windstorm coverage expenditure is an
updated CSL surplus of $2.45 million.
FY 20t4lt5 CSr UPDATE
CSL Revenues
ICSL Expenditures
L':2:7
LO.7
million
million
Net Surplus/(Shortfall)
Pretiminary CSL Surplus
Additional Property Tax Revenue
2.O , million
2.O million
0.650 . million
(0.2) millionAdditiona I Windstorm Cove
Approaches to Balance
At the August 13,2014 meeting with the Finance and Citywide Committee, Administration
recommended efficiencies totaling $60,000 and presented possible enhancements totaling
$2.45 million. The Committee approved the recommended efficiencies and all but$56,000 of
the enhancements. The Committee directed Administration to evaluate a millage rate
reduction of 0.0220 and determine the amount of enhancements that could be tourism-
related and eligible for Resort Tax funding.
At the next meeting Finance and Citywide Committee on August 29th, Administration
proposed a combined millage rate decrease of 0.0926 mills (includes 0.0234 debt service
rate reduction). The proposed millage rate decrease represents approximately half of the
remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. ln order to absorb the millage rate reduction, the
enhancements were reduced by a total of $630,000 and the Resort Tax transfer to the
General Fund to offset tourism eligible expenditures was increased by $1,119,000.
These changes result in the ability to reduce property tax revenue $1.5 million and coupled
with the existing impact of $516,000 from the Debt Service millage rate decrease, result in
$2.0 million less in property tax revenue from the proposed millage rate decrease.
Taking into account discussions at the Finance and Citywide Projects Committee meetings,
the $2.45 million surplus in the General Fund Current Service Level Budget has been
balanced through a combination of proposed efficiencies, enhancements, and changes in
revenues despite an additional millage rate reduction of 0.0926.
luet Surplus/(Shorttutl) : S 2.45 miltion
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Adopting Tentative Budgets
September 10,2014
Page 4
Efficiencies, Reductions and Revenue Enhancements
As with the preparation of budgets for the last seven years, departments are continuing to
analyze and present their budget from two perspectives: 1) reviewing for potential
efficiencies, reorganizations to reduce cost, etc., without adversely impacting services; and
2) performing a modified zero-based analysis of each department budget, identifying
potential service reduction alternatives versus core functions. For each of the potential
service reductions, departments provided the type of impact and the magnitude of the
impact. Core functions were defined as those functions which, if cut, render it impossible for
the department to provide basic service at a reasonable level.
ln spite of the significant reductions in the General Fund over the last seven years, we
continue to be proactive in locating additional efficiencies in the General Fund. For FY
2014115 approximately $60,000 of efficiencies are included in the proposed General Fund
budget. The proposed efficiencies to our existing programs and services are shown in
Attachment A.
Three efficiencies are recommended in the FY 2014115 Budget. The first is to reduce
contractual television production costs by50 percent byadding an in-house Media Specialist
position in the Communications Department resulting in a savings of $60,000 to the General
Fund.
The second efficiency eliminates three vacant Firefighter I positions added during the FY
2010111 budget process to reduce overtime on the weekends. The weekend program has
been deemed ineffective and the savings from eliminating the positions are proposed to be
applied for a Training Division Chief, which is the Fire Department's highest priority
enhancement request. The savings from the efficiency is offset by the cost of the
enhancement.
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7
Adopting Tentative Budgets
September 10,2014
Page 5
The third efficiency in the Property Management Department was approved by the City
Commission on July 23,2014. This efficiency implements a new service model for trades
such as carpenters, electricians, masons, painters, and plumbers. This is part of an overall
strategy to empower each department to control priorities in order to improve the level of
maintenance and condition of ourfacilities. ln the2O14 CommunitySurvey, residents rated
the appearance and maintenance of the City's public buildings at 79 percent, a decrease
from 87 percent in the 2012 survey. The new model should provide greater flexibility and
potentially enhanced services for specialty work while not resulting in any employees losing
employment with the City. However, we will be reducing the number of positions by nineteen
with associated savings in equipment, materials, supplies, etc. ln addition, the new model
provides greater flexibility by allowing each department to address their own priorities,
minimize delays, and avoid competing department interests. The seventeen employees
affected by the change (two positions were vacant) will be placed in alternate positions
within Public Works and the Parks and Recreation department. Furthermore, their current
compensation and benefits would not be impacted. Any savings resulting from this change
would be used to enhance services.
Service Enhancements
The proposed enhancements found in Attachment B reflect services that our residents and
businesses identified as important to them during the2014 Community Satisfaction Survey
or priorities identified at the City Commission retreat on June 4,2014. The enhancements
also help further three priorities I identified during my selection process: (1) increasing public
cleanliness and safety, (2) focusing on customer service to our residents, businesses, and
visitors, and (3) improving the administrative operations that are critical to our service
delivery.
Highlights of the $5.8 million of enhancements funded across all funds to address priorities
in the City's Strategic Plan include:
o Address flooding and the mitigation of sea-level rise by adding funding for a formal
Mitigation Plan, enhanced stormwater pump maintenance, and several positions to
implement the estimated one-hundred planned stormwater projects overthe nextfive
years.
o The implementation of Body Camera programs to improve accountability in the
Police, Code Compliance, Building, Fire, and Parking departments.
. Several enhancements to improve cleanliness including outsourcing the existing
Cleanliness and Appearance lndex and creating a new Parking Garage Index and
Bathroom lndex. Also included are the addition of attendants at beachfront
restrooms in Lummus Park and 21st Street, supporting the "can on every corne/'
initiative by adding more litter cans across the City, and enhancing the cleanliness
and appearance of City parking garages by increasing the frequency of pressure
cleaning and washdowns.
o lmprove traffic and mobility by creating a new North Beach Trolley, deploying
lntelligent Transportation System solutions for special events, implementing
enhanced loading zone enforcement, promoting a bicycle safety campaign, and
creating a Mystery Rider program to assess the level of service on our trolleys.
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Adopting Tentative Budgets
September 10,2014
Page 6
o Establish a more proactive code compliance environment by adding dedicated
officers in the Entertainment District and a unit to enforce Short-Term Rentals.
lmprove the ability to more effectively schedule for special details such as noise,
vendors, and flyers/handbills by converting twelve part{ime positions to sixfull-time
Code Compliance Officer positions.
. lmprove security at our city parks by creating a new Park Ranger program and
address homelessness at Lummus Park and other locations by conducting sweeps,
providing forambulance service, enhanced tracking of the homeless, and additional
shelter beds.
. Enhance communications with our residents by implementing a new 3-1-1 customer
service.model, enhancing programrning on Miami Beach TV, and enhance the City's
website and social media capabilities.
. Enhance hurricane and disaster preparation by funding key equipment and address
security upgrades in City facilities that will be supplemented by grant funds.
o Strengthen internal controls by adding a position in lnternal Audit to increase audit
coverage as well as the quality and frequency of audits.
o Support excellence of our public schools by funding professional development at
Nautilus Middle School and Miami Beach Senior High to help sustain the
!nternational Baccalaureate program.
. lmprove the building development process by providing optional expedited plan
review services, additional administrative support to the five Development Review
Boards, ensure compliance with parking impact fees, and establish an unsafe
structures panel.
. Several administrative enhancements including the implementation of the first phase
of an Employee Wellness program, improving the computing environmentconsistent
with best practice by reducing personal computer replacement from five to three
years, improving prompt and comprehensive legal services, enhancing training in the
Fire Department, creating an Employee Suggestion program to spur innovation,
expedite the procurement of goods and services, and enhance the implementation of
new parking technology systems.
A list of potential additional enhancements requested by departments but not recommended
by me in the Proposed Budget can be found in Attachment C. While many of these potential
enhancements are important and should be considered over time, they were considered a
lower priority than those included in the FY 2014115 Proposed Budget and Work Plan.
lncreased Use of Resort Taxes to offset Tourism Eligible Expenditures in the General
Fund
Based on an outside consultant study conducted in 2010 using FY 2007/08 actual costs, it is
estimated that there are approximately $50.5 million in eligible resort tax expenditures in the
General Fund. However, $8.8 million of these costs were estimated as being addressed by
dedicated funding pursuant to the Miami-Dade County Convention Development Tax
9
Adopting Tentative Budgets
September 10,2014
PageT
interlocal agreement, thereby resulting in approximatelv $41 .7 million in eliqible Resort Tax
expenses in the General Fund.
These include expenses associated with police officers serving entertainment areas; a
portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced
code compliance provided to respond to evening entertainment area violations and staffing
of special events; other code compliance activities in tourism and visitor related
facilities/areas; Tourism and Culture Department and the Cultural Arts Council; museums
and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of
revenues); Memorial Dayand otherspecial event costs; homeless services; July4th;Visitor
Centerfunding; holiday lights; Jewish Museum; Miami Design Preservation League (MDPL);
Orange Bowl; monuments; etc.
Based on FY 2013114 resort tax collections to date, it is estimated that there will be an
additional $1,119,000 available in resort tax collections to provide additional funding for
these General Fund activities in FY 2014115. The total proposed Resort Tax Fund transfer
to the General Fund for FY 2014115 is approximately $34.1 million.
PROPOSED FY 2014l15 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The Proposed FY 2014115 Enterprise Funds Budget is
$179.8 million. This represents an increase of $19.0 million (12 percent) from the FY
2013114 budget of $160.8 million, primarily due to:
o lncreases in salary (3 percent COLA and 0-2 percent Merit) and health insurance
costs of 9 percent
o An $8.7 million increase in Stormwater to support the strategic planning initiative to
address flooding and sea-level rise over the next five years. This increase is
supported by a monthly Stormwater rate of $16.67 per Equivalent Residential Unit
(ERU), which represents an increase for a residential customer of $7.61 per month
above the FY 2013114 amount of $9.06 per month.
. A $5.1 million increase in Sewerdue to an increase of fees charged by Miami-Dade
Water and Sewer Department (WASD) to treat the City's wastewater, increase in
scheduled debt service for outstanding debt, lower annual true-up from WASD,
higher DERM fees, and existing operating deficit. This increase is supported by a
monthly fee of $7.55 per thousand gallons, which represents an increase of $1.21
per thousand gallons from the FY 2013114 rate of $6.34 per thousand gallons.
o Parking enhancements totaling $1.0 million to increase the cleanliness and
appearance of the City parking garages, implementation of loading zone
enforcement, creation of a new Garage Cleanliness lndex, and implementation of a
new body camera program.
o Sanitation enhancements totaling $851,000 to provide better service at beachfront
restrooms by adding attendants to the restrooms in Lummus Park and 21't Street on
weekends, holidays, and special events, support the "can on every corner" initiative
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Adopting Tentative Budgets
September 10,2014
Page 8
by adding more litter cans across the city, and creating a new Bathroom Cleanliness
lndex to assess the 64 public restrooms throughout the city.
. Water reflects a small rate increase of $0.07 to pass through the Miami-Dade County
increase to wholesale rates for the purchase of potable water.
PROPOSED FY 2014/15INTERNAL SERVICE FUND BUDGETS
lnternal Service Funds are comprised of the Central Services, Fleet Management,
!nformation Technology, Risk Management, Medical& Dental, and Property Management
Divisions. The Proposed FY 2014115lnternal Service Fund budget is $78.4 million, or 3.9%.
lnternal Service costs are completely allocated to the General Fund and Enterprise Fund
departments, and the Risk Management Fund reimburses the General Fund for the cost of
legalservices.
PROPOSED FY 2014/15 RESORT TA)( FUND BUDGET
The Proposed FY 2014115 Resort Tax budget is $62.9 million, an increase of $2.1 million or
4 percent from FY 2013114. This reflects the continued increase in resort tax revenues,
consistent with other tourism indicators throughout the County, but especially in Miami
Beach.
Highlights for FY 2014115 include:
. New enhancement of $476,000 to support the initiative to provide better service at
beachfront restrooms by adding attendants to the beachfront restrooms in Lummus Park
and 21st street on weekends, holidays, and special events.. New enhancement of $200,000 to deploy interim lntelligent Transporation System (lTS)
solution for major special events and high impact periods.
. $34,084,000 (a $1 ,1 19,000 increase) is provided to the General Fund to support new
and continuing tourism eligible expenditures. New examples include more proactive
code enforcement, cleanliness index, park ranger program, homelessness at Lummus
Park, and hurricane and disaster preparation equipment, and increased support for the
Miami Beach Botanical Garden. Continuing expenditures include public safety programs
such as ocean rescue, police services on Lincoln Road, Ocean Drive/Lummus Park,
Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic
enforcement and special event staffing; and fire rescue units in tourist and visitor areas.
The funding also supports code compliance services to respond to evening
entertainment areas and provides for a portion of the operational costs of the Tourism
and Cultural Development.. $3 million for enhancing the outcomes from major events such as Memorial Day,
including management, Goodwill Ambassadors.o The contribution to the greater Miami Convention and Visitors Bureau remains flat at
$5.4 million pending contract negotiations expected to result in a performance-based
contract.o The contribution to the Miami Beach Visitor and Convention Authoritywill increase from
$2,289,000 to $2,410,000 based on the legislated funding formula.
11
Adopting Tentative Budgets
September 10,2014
Page 9
o $173,000 is provided to continue the local Miami Beach marketing campaign, to be
matched with funds from the Greater MiamiConvention and Visitors Bureau, the Miami
Beach Visitor and Convention Authority, and the CulturalArts Council. lncluding $73,000
for the Washington Avenue tourism enhancement initiative.. $230,000 for holiday decorations.o $100,000 for the sponsorship fee to help offset marketing and advertising expenses
associated with the Ms. USA or equivalent event
CONCLUSION
ln summary, the proposed millage rate decrease of 0.0926 mills represents approximately
half of the remaining millage rate reduction goal of 0.2079 and does not result in a property
tax increase to median oraverage propertyowners thatqualifyforthe homestead exemption
and the Save Our Homes cap. The FY 2014115 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic
planning process and 2014 Community survey.
The Administration recommends adoption of the attached Resolution which establishes
tentative budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and
lnternal Service, and Special Revenue Funds for FY 2014115, subject to a second public
hearing scheduled on Tuesday, September 30, 2014 at 5:01 P.M.
Attachments
M/JWeJL
12
&AIAAAISEACH
City of Miomi Beoch, ,l700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
Jimmy L. Moroles, City Monoger
1 el 305-67 3-70'l 0, Fox: 305-67 3-77 82
September 10,2O14
Honoroble Moyor Philip Levine ond Members of the City Commission:
I om pleosed to tronsmit the Proposed Work Plon ond Operoting Budget for Fiscol Yeor (FY)
2O14/15, commencing on October 1,2014 ond ending on September 30, 2O15, including the
Proposed Work Plon, the Proposed Operoting Budgei, the Proposed Copitol Budget, ond the
ossocioted Copitol lmprovement Progrom for FY 2015/16 through FY 2018/19. The totol
Proposed Generol Fund Operoting Budget is $280.0 million, which is $15.9 million or 6.0 percent
more thon the FY 2013/14 odopted budget of $204.1 million.
Further, Generol Fund reserve levels os of September 30, 2013 for the I I percent emergency
reserye ond the 6 percent contingency gool were o iotol of $41.5 million. The I I percent Generol
Fund emergency reserye requirement for FY 2O14/15, bosed on the proposed operoting budget
(netofcopitol tronsfersondreserves) is$30.3million. Thisresultsin$l3.8million(or5.0percent)
ovoiloble for odditionol contingency, if there ore no odditionol chonges in fund bolonce, ond no
odditionol honsfers mode.
. The FY 2Ot4/15 proposed budget preseles service levels to |ihe communilyr
and adds $6O,O(n in reduclions g,nd $1.9 million in employee givebacks to
|,:'ilmaet ";29 :million in reduc;tions 'ii iie#limindny'y. recurring expenditures
over the last I years
. The proposed millage ra|r- decresse of 0.0926 mills _represenlsapproximately half of the remaining millage rale reduction goal of O.2O79
,.,,i qnd does nol result in a proptefi'tax increasi to median or averdge
piiperty owhel: ihar quahfy f?,1 h," ho-mestead,'exemption and'the Ssvc
. ih" propised prolerry ni levy is ipproximately $tg mitlion less in FY
2ol4/r 5 than it was in FY 2006/07,
. The General Fund operating budget is only 18 percenl more thon lhe FY
2006/07; in spite of 18 pqrcenit growth in the Consumer Price lndex {CPI) in
a similai period, 98 percent growlh in peniion cosla, ond many new
facilities and projects coming on line.
13
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-2
The City's Proposed Operoting Budget in totol for FY 2014/15 is $501 ,924,000 including the
Generol Fund, Generol Obligotion Debt Service, Enterprise Funds, Speciol Revenue Funds ond
Tronsfers to the Redevelopment District. This omount is net of lnternol Service Funds ond lnterfund
Tronsfers.
The City of Miomi Beoch hos experienced significont chonge in the lost severol yeors, due to
chonges in property tox legislotion, property volues thot first increosed ond then declined, ond
increosing pension plon contributions due to the downturn in the investment morket. Todoy,
propertyvoluesinFY20l 4/lsoreslightlymorethonvoluesinFY200s/09,$27.1 billionversus
$26.9 billion.
ln FY 2010/1 1 the city's opprooch to oddressing the then deficit of $32 million included o
distribution of the sho*foll between toxpoyers ond employees. Toxpoyers hod their tox rote
increosed from 5.6555 to 6.2155, on increose of 0.56 mills while employee givebocks totoled
$11 million. The gool of the Commission hos been to return lo o milloge rote of 5.6555 mills os
property volues increose over time. lt should be remembered thot between FY 2OO9/10 ond FY
2O1O/11, property volues declined by $2.6 billion which, together with pension cost increoses,
drove the need for on increose in the milloge. As property volues increose in the fulure, there will
be odditionol opportunities to bring the milloge down to 5.6555.
ln FY 201 1/12 the City took its first step in thot direction with o reduction in the milloge rote of
0.05 mills. The milloge rote for FY 2012/13 reduced the operoting milloge by on odditionol
0.0246 mills. ln lhe FY 2013/14 budget, the milloge rote wos reduced O.2275 mills. Over three
yeors, this reduction represents 63 percent of the gool to get bock to o milloge rote of 5.6555. The
remoining gool for milloge reduction is O.2079.
The Proposed Budget reflects o totol combined milloge rote for the City of Miomi Beoch of 6.0237,
which represents o decreose of 0.0926 mills. The proposed operoting milloge decreosed O.0692
mills ond includes o generol operoting milloge rote of 5.7942 ond o Generol Fund Copitol
Renewol ond Replocement milloge of 0.1083. The proposed voted debt service milloge rote is
odiusted trom O.2529 to O.2295, o decreose of 0.0234 mills. The proposed milloge rote decreose
of 0.0926 mills represents opproximotely holf of the remoining milloge rote reduction gool of
0.2029 ond does not result in o property tox increose to medion or overoge property owners thot
ouolifv for the homesteod exemotion ond the Sove Our Homes cop.
As shown in the toble below, in prior yeors the City of Miomi Beoch significontly reduced tox rotes
os property volues increosed. Between FY 1999/00 ond FY 2009/10, totol combined City of
Miomi Beoch property tox rotes declined opproximotely 2.8 mills. ln FY 2OO7/08 olone, the
milloge rote declined by opproximotely 1.8 mills, with onnuol sovings lo the overoge homesteoded
property of over $AOO.
14
tY 2O14/15 Proposed Work Plon ond Budget Messoge
Poge A-3
Property Volue, Milloge ond Properfy Tox Levy
Toxoble
Volues Chort
Toxoble
Property Volues
lhill;nnql
Fino l,/Revise
d Toxoble
Volues
lhillion<l
Millooe Rotes Tox Lew Iin mililons)
Totol
Combined
Citywide
Gnerol
FundlRD
A Millooe
Totol Tox levy
includino Debt
Generol
Fund Totol
(including S.
Pointe, ond
Renewol &
tY1997 /98 $ 6.46 $ 6.40 9 2100 7 4990 s 57.45 s 46.78
tY 1998 /99 s 6.97 s 6.87 8.9830 7 4990 s 6037 $ 44.66
FY1999/OO $ 7.66 $ 7.s4 8.6980 7.4990 $ 64.29 $ 47.36
rY2000/o\$ 8.32 $ 822 8.5550 7.3990 $ 69.08 $ 49.75
FY2001 /O2 $ 9.4o $ e.22 8.3760 7.2990 $ 7s.97 $ 54.37
FY2002/O3 $0.56 $o41 8.3220 7.2990 $ 84.8 r $ 61 .O5
tY2C,03 /o4 $209 $1.85 8.1730 7.2990 $ 95.39 $ 68.1 7
tY2004/o5 $4.O4 $3.86 8.1730 7.4250 $10.74 $ 7e.38
FY2005/06 $745 $715 LO730 7.4810 $35.91 $1.69
FY2006/O7 $ 22.74 $ 22.26 7.6730 7.3740 $68.38 $40.31
FY2007 /O8 $ 26.8s $ 26.14 5.8970 5.6555 $50.42 $25.3 3
FY2008/O9 $ 26.90 $ 2s8e 5.8930 5 6555 $50.5e $25.94
FY2009 o $ 24.70 $ 23.24 5.9\23 5.6555 $38.70 5.73
FY2010 /I s 22.10 20 97 6 5025 6.2155 $36.55 2.\A
FY201 1 /2 $ 2 t.98 20.75 6.4539 6. I 655 $34.75 1.29
FY201 2 /3 s 2307 s 22.02 6 3477 6 (]9()9 $39 1O $4.32
FY2013/4 $ 24.66 $ 23.6a 6.1 163 5.8634 $43.26 $7.41
rY2014/5 $ 27tO 5.7942 $t0 $
Further, despite on odiustment of 0.56 mills in the operoting lox rote in FY 20.l O/11, City of Miomi
Beoch proposed combined milloge rotes todoy remoin more thon 2.6743 mills lower thon in FY
1999/00 (31 percent), ond .l.6493 mills lower thon 2006/07 ,21.5%1. As a result the
proposed property tox levy is opproximotely $13 million less in FY 2014 15 thon it wos in FY
2006 -
TOTAT COMBTNED MILTAGE
to.om
9.@m
8.mm
7.mm
$ s.mo
Gc,0, s.mb0g
= 4mm
3.mm
2.mm
1.mm
0.00m
15
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-4
Property Volues ond Tox Levy
TE 24o
=m;no_l 1&)E 160E 14Of1zcEtm
TJ
30 lo
E20:
oco10f;
sos
'07 '08 '09 '10 '11
mPropertyValues
'12 '.13 '14 '.15
--r-Tax lely irdudirg Debt
Todoy's Generol Fund Operoting Budget olso reflects greoter diversificotion of revenues since FY
2006/07. The Proposed Work Plon ond Budget includes $Sa.t million in resorl loxes to fund
tourism-eligible expenditures ond o $a.l million lronsfer of Porking Operotions Fund yeorend
surplus os well os Porking Operotions Fund reimbursements ond right-of-woy fees poid to the
Generol Fund thot totol $44.2 million; opproximotely '16 percent of the Proposed Generol Fund FY
2014/15 Budget. ln lorge port due to these olternotive sources, propefi lcx revenues
represenl less than half (45.7 percenl) of the total lunding lor the General Fund
budget, os compored to 59 percent in FY 2006 /07, o significont reduction over the post severol
yeors.
Between FY 2O07/O8 ond FY 20]3/14, the Generol Fund obsorbed olmost $5] million in
reductions (olmost 1Z percent of the $244 million FY 201 1/12 Generol Fund budget) ond
eliminoted 276lvll+ime ond 1 'l port-time positions ocross oll funds. Combined with opproximotely
$ZS.q million in employee "give-bocks" ochieved between FY 2OO9/10 ond FY 2013/14, this
represents almost 577 million in combined "givebacks" and reductions over 7
vedrs.
General Fund
FY 2013r14 AdoDted ?-Yerr Total
S lmrdr FT PT S lma.fr FT PT
>rrhlic S:f&(s250.(xx)(sa.021.o95 (64.0 1-O
Seratic (186.mO (2.O (s6.126.867 (66.0 (23.0
Mmini.id6S'ffi /t3c rrn ao5 /s3 1A6 694 (4 o
Ecm & Cultura! Dev t42.m l$1.235.426 n7-o
3itwide ,st 61c 642
Sutfd,s /617 ffX)t25 (s2o 1a9724 t1a5 4 (2 o
Trffifers 1S23 16A C66
Tol,3 ,617-000 12.5 3 a43-35A.690 na5..1 121.O
nternal Servlce Funds 1373 flX){t o ls:t a71 225 {34 I
Enterorls Funds (122.ffi (2.O 2.O ($3.651.O21 (53.0 10.o
GRAND TOTAL REDUCTIONS 3 (1.112.000 (5.5 2.O 3 (50.880.936 I)7A E ,{1n
TOTA
(34.566.000 ($25.93.360
3
'5
77e OOO I55 2n 3 176414296 1276, 5 t,t,t o
' FY 2012r13 Budgeted lncluded 33.8 svlngs for EEplo!86 Glvebacks, of whlch only S9l8K rere achieved
16
tY 2O14/15 Proposed Work Plon ond Budget Messoge
Poge A-5
The proposed FY 2Ol4 '5 General Fund budget adds 360 OOO in efliciency
reductions and includes Sl.9 million in employee givebacks.
Of note, the FY 2O14/15 proposed Generol Fund Budget is obout $42 million (18 percent) more
thon the FY 2006/02 budget, despite pension contribution increoses of $27.3 million during the
some period. lnflotion from Oclober, 2006 through June, 2O14, o similor period, wos
opproximotely l8 percent. This reflects o significont decreose ocross oll other expenditures during
thot time period. At this point, onnuol contributions to the City's two pension plons olone represenl
more thon $55.1 million (20 percent) of the totol Generol Fund budget. As o result, pension reform
continues to be o high priority for the City. The proposed FY 2014/15 Generol Fund budget
includes positive impocls from union ogreements lotoling $1.9 million to the Generol Fund.
As in post yeors, the Proposed Work Plon ond Budget wos developed through on intensive review
process with our City Commission. Preliminory budget informotion wos provided ot the
Commission Retreot on June 46 ond in meetings with the Finonce ond Cirywide Proiects Committee
(FCWPC) on July 16, August 13, ond August 29.
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVETOP'UENT
The Generol Fund is the primory source of funding for the moiority of City services. Revenues ore
derived from od volorem property toxes, fronchise ond utility loxes, business license ond permit
fees, revenue shoring from vorious stotewide loxes, user fees for services, fines, rents ond
concession fees ond interest income. Additionolly, intergovernmentol revenues from Miomi-Dode
County ond Resort Toxes contribute funding for tourist-reloted octivities provided by Generol Fund
deportments.
The first step in preporing the FY 2O14/15 budget wos on evoluolion of Current Service Level (CSL)
revenues ond expenditures. CSL revenues represent the omount of revenues thot would be
generoled bosed on existing tox rote, fees ond chorges. CSL expenditures represenl the
expenditures ossocioted with providing the some level of service next yeor os in the current budget
yeor.
At the strotegic plonning retreot on June 4,2014, lhe Commission wos briefed regording the
preliminory Generol Fund Current Service Level (CSL) budget. Property toxes comprise 447" of the
totol Generol Fund revenue ond ore o key driver of CSL revenues. The Property Approiser provided
the preliminory 2014 property volues on June 1,2O14. The preliminory 2014 property volues
increosed 9.4/", which resulted in on increose of $l I million in Generol Fund property tox
revenues.
17
FY 2O14/15 Proposed Work Plon ond Budget Messoge
Poge A-6
CSL revenues were estimoted to increose $IZ.Z million due to on $l I million increose in property
tox revenues, o $2.5 million increose in building permit revenue, o $l million increose in electric
utility ond fronchise toxes, ond o decreose in prior-yeor setoside (onetime revenue) of $.l.8 million.
The Resort Tox contribution ond Porking fund surplus contribution were ossumed to be flot.
CSL expenditures were estimoted lo increose $tO.Z million due to solory increose from o 3% cost
of living odiustment (COLA) ond O-2% merit poy, the impoct of onnuolized costs for items odded
during FY 2013/14, the impoct of CSL deportment requests, ond sovings in net lower pension
contributions due to sovings in Fire ond Police form lost yeor's pension reform offset by o slight
increose in MBERP pension contribution.
The preliminory CSL presented ot the June 4th strolegic plonning retreot totoled o net surplus of
$2.0 million.
Since thot time, the CSL wos updoted with the fiscol impoct of two items. On July I st the Property
Approiser provided the certified toxoble volues for 2014 which ore the officiol numbers used for
the budget process. The certified toxoble volues increosed 1O.3%, net of the City Center
Redevelopment Areo, which wos higher thon the preliminory loxoble volue of 9.4%. This
difference results in on odditionol $650,000 of property tox revenue.
On the expenditure side, odditionol windstorm insuronce coveroge of $335,000 wos odded to the
FY 2Ol 3/l4budget in the Risk Monogement fund ot the June I lth Commission meeting. The Risk
Monogement fund is on internol service fund thot chorges out qll of its costs to other deportments in
vorious funds. The Generol Fund comprises opproximotely 60% of the Risk chorges so the impoct
to the Generol Fund for the FY 201 4/15 CSI is $20.l,000.
The net result to the preliminory CSL surplus of $2.0 million given $650,000 of odditionol property
tox revenue ond $20'l,OOO of odditionol windstorm coveroge expenditure is on updoted CSL
surolus of $2.45 million.
FY 2OL4IL5 CSL UPDATE
CSL Revenues
CSL Expenditures
T2.7 million
LO.l million
Net Surplus/(Shortfall)
Prellmil-ary.CSL SqlRtus.
Additional Property Tax Revenue
2.O million
S .._ 2,0
"
million :
0.650' million I
:Additional Windstorm Coverage Expense (0.2) million i
Net Su rplus/(Shortfa I I )S 2.45 million
18
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-7
APPROACHES TO BALANCE
At the August 13,2014 meeting with the Finonce ond Citywide Committee, Administrotion
recommended efficiencies totoling $60,000 ond presented possible enhoncements totoling $2.45
million. The Commiitee opproved the recommended efficiencies ond oll but $S0,000 of the
enhoncements. The Committee directed Administrotion lo evoluote o milloge rote reduction of
O.O22O ond determine the omount of enhoncements thot could be tourism-reloted ond eligible for
Resort Tox funding.
At the next meeting Finonce ond Citywide Committee on Augusl 29h, Administrotion proposed o
combined milloge rote decreose of 0.0926 mills (includes O.0234 debt service rote reduction). The
proposed milloge role decreose represents opproximotely holf of the remoining milloge rote
reduction gool of O.2O79 ond does not result in o property tox increose to medion or overoge
property owners thot quolify for the homesteod exemplion ond the Sove Our Homes cop. ln order
to obsorb the milloge role reduction, the enhoncements were reduced by o totol of $630,000 ond
the Resort Tox lronsfer to the Generol Fund to offset tourism eligible expenditures wos increosed by
$l,l l9,ooo.
These chonges result in the obility to reduce property tox revenue $.l.5 million ond coupled with the
existing impoct of $5.l 6,000 from the Debt Service milloge rote decreose, result in $2.0 million less
in property tox revenue from the proposed milloge rote decreose.
Toking into occount discussions ot the Finonce ond Citywide Proiects Committee meelings, the
$2.45 million surplus in the Generol Fund Currenl Service Level Budget hos been bolonced through
o combinotion of proposed efficiencies, enhoncements, ond chonges in revenues despite on
odditionol milloge rote reduction of 0.0926.
ftddfrryME
Pr€lriEry E&€rdtuG
Milirul fhrty TutuE e tr9r.!_c-pl_li!d- P_r9p!fty_VJl.u-f9 m lllly ltt
Mitlrul wiffi k+e erpe,r9 appr-Jg a Jum rrm misim retng
Mniml lnp*t Urcfm / Eficiftic6
dmiaemm
bE.tu;*EcAlsiis
cunO* o enmmArgtdi€tr
19
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-8
Efficiencies, Reductions ond Revenue Enhoncemenfs
As with the preporotion of budgets for the lost seven yeors, deportments ore continuing to onolyze
ond present their budget from two perspeclives: I ) reviewing for potentiol efficiencies,
reorgonizotions to reduce cost, etc., without odversely impocting services; ond 2) performing o
modified zero-bosed onolysis of eoch deportmenl budget, identifying potentiol service reduction
olternotives versus core funclions. For eoch of the potentiol service reductions, deportments
provided the type of impoct ond the mognitude of the impoct. Core functions were defined os
those functions which, if cut, render it impossible for the deportment to provide bosic service ol o
reosonoble level.
ln spite of the significont reduclions in the Generol Fund over the losl seven yeors, we continue lo
be prooctive in locoting odditionol efficiencies in the Generol Fund. For FY 2014/15
opproximotely $60,000 of efficiencies ore included in the proposed Generol Fund budget. The
proposed efficiencies lo our existing progroms ond services ore shown in Attochment A.
Three efficiencies ore recommended in the FY 2014/15 Budget. The first is to reduce controctuol
television production costs by 50 percent by odding on in-house Medio Speciolist position in the
Communicotions Deportment resulting in o sovings of $60,000 to the Generol Fund.
The second efficiency eliminotes lhree vocont Firefighter I positions odded during the FY 2O1O/11
budget process lo reduce overlime on fie weekends. The weekend progrom hos been deemed
ineffective ond the sovings from eliminoting the positions ore proposed to be opplied for o Troining
Division Chief, which is the Fire Deportment's highest priority enhoncement request. The sovings
from the efficiency is offset by the cost of the enhoncement.
The third efficiency in the Property Monogement Deportment wos opproved by the City Commission
on July 23,2O14. This efficiency implements o new service model for trodes such os corpenters,
electricions, mosons, pointers, ond plumbers. This is port of on overoll strotegy to empower eoch
deportment to control priorities in order to improve the level of mointenonce ond condition of our
focilities. ln the 2014 Community Survey, residents roted the oppeoronce ond moinlenonce of the
City's public buildings ol79 percent, o decreose from 87 percenl in the 2012 suwey. The new
model should provide greoier flexibility ond potentiolly enhonced services for speciolty work while
not resulting in ony employees losing employment with the City. However, we will be reducing the
number of positions by nineteen with ossocioted sovings in equipmenl, moteriols, supplies, etc. ln
oddition, the new model provides greoler flexibility by ollowing eoch deportment lo oddress their
own priorities, minimize deloys, ond ovoid compeling deportment interests. The seventeen
employees offecled by the chonge (two positions were vocont) will be ploced in olternote positions
within Public Works ond the Porks ond Recreotion deportment. Fudhermore, their current
compensotion ond benefits would not be impocted. Any sovings resulting from this chonge would
be used lo enhonce services.
20
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-9
Service Enhoncements
The proposed enhoncements found in Attochment B reflecl services thot our residents ond businesses
identified os importont to them during the 2014 Community Sotisfoction Survey or priorities
identified ot the City Commission retreot on June 4,2014. The enhoncements olso help further
three priorities I identified during my selection process: (1) increosing public cleonliness ond sofety,
(2) focusing on customer service to our residents, businesses, ond visitors, ond (3) improving the
odministrotive operotions thot ore criticol to our service delivery.
Highlights of the $5.8 million of enhoncements funded ocross oll funds lo oddress priorities in the
City's Strolegic Plon include:
. Address flooding ond the mitigotion of seolevel rise by odding funding for o formol
Mitigotion Plon, enhonced slormwoler pump mointenonce, ond severol positions to
implement lhe estimoted one-hundred plonned stormwoler proiects over the next five yeors.
. The implementotion of Body Comero progroms lo improve occountobility in the Police,
Code Complionce, Building, Fire, ond Porking deportments.
. Severol enhoncements to improve cleonliness including oulsourcing the existing Cleonliness
ond Appeoronce lndex ond creoting o new Porking Goroge lndex ond Bothroom lndex.
Also included ore the oddition of ottendonts ot beochfront reslrooms in Lummus Pork ond
2l't Street, supporting the "con on every corner" initiotive by odding more litter cons ocross
the City, ond enhoncing the cleonliness ond oppeoronce of City porking goroges by
increosing the frequency of pressure cleoning ond woshdowns.
. lmprove troffic ond mobility by creoting o new North Beoch Trolley, deploying lntelligent
Tronsportotion System solulions for speciol evenis, implementing enhonced looding zone
enforcement, promoting o bicycle sofety compoign, ond creoting o Mystery Rider progrom
to ossess the level of service on our trolleys.
. Estoblish o more prooctive code complionce environment by odding dedicoted officers in
the Entertoinment District ond o unit to enforce Short-Term Rentols. lmprove the obility to
more effeclively schedule for speciol detoils such os noise, vendors, ond flyers,/hondbills by
converling twelve port-time positions to six full-time Code Complionce Officer positions.
. lmprove security ot our city porks by creoting o new Pork Ronger progrom ond oddress
homelessness ot Lummus Pork ond other locotions by conducting sweeps, providing for
ombulonce service, enhonced trocking of the homeless, ond odditionol shelter beds.
. Enhonce communicotions with our residents by implementing o new 3-l-l customer seryice
model, enhoncing progromming on Miomi Beoch TV, ond enhonce the City's website ond
sociol medio copobilities.
. Enhonce hurricone ond disoster preporotion by funding key equipment ond oddress security
upgrodes in City focilities thot will be supplemented by gront funds.
21
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-10
. Strengthen internol controls by odding o position in lnternol Audit to increose oudil
coveroge os well os the quolity ond frequency of oudits.
. Support excellence of our public schools by funding professionol development ot Noutilus
Middle School ond Miomi Beoch Senior High to help sustoin the lnternotionol Boccoloureote
progrom.
. lmprove the building development process by providing optionol expedited plon review
services, odditionol odministrotive support to the five Development Review Boords, ensure
complionce with porking impoct fees, ond estoblish on unsofe structures ponel.
. Severol odministrotive enhoncements including the implementotion of the first phose of on
Employee Wellness progrom, improving the computing environment consistent with best
proctice by reducing personol computer replocement from five to three yeors, improving
prompt ond comprehensive legol services, enhoncing hoining in the Fire Deporlment,
creoting on Employee Suggestion progrom lo spur innovotion, expedite the procurement of
goods ond services, ond enhonce the implementotion of new porking technology systems.
A list of potentiol odditionol enhoncements requested by deporlments but not recommended by me
in the Proposed Budget con be found in Attochment C. While mony of these potentiol
enhoncements ore importont ond should be considered over time, they were considered o lower
prioritython those included in the FY 2O14/15 Proposed Budgetond Work Plon.
lncreosed Use of Resoil Toxes to offset Tourism Eligible Expenditures in the
Generol Fund
Bosed on on outside consultont study conducted in 2010 using FY 2OO7/O8 octuol costs, it is
estimoted thot there ore opproximotely $SO.S million in eligible resort lox expenditures in the
Generol Fund. However, $8.8 million of these costs were estimoted os being oddressed by
dedicoted funding pursuont to ihe Miomi-Dode County Convention Development Tox interlocol
ogreement, thereby resulting in opproximotely $41.7 million in eligible Resorl Tox expenses in lhe
GenerolFund.
These include expenses ossocioted with police officers serving enterloinmenl oreos; o portion of fire
rescue services from Fire Stotions 1 & 2; oceon rescue services; enhonced code complionce
provided to respond to evening entertoinment oreo violotions ond stoffing of speciol events; other
code complionce octivities in tourism ond visitor reloted focilitiesr/oreos; Tourism ond Culture
Deportment ond the Culturol Arts Council; museums ond theoters (Gorden Center, Boss Museum,
ond Colony Theoter); golf courses (net of revenues); Memoriol Doy ond other speciol event costs;
homeless services; July 4'h; Visitor Center funding; holidoy lights; Jewish Museum; Miomi Design
Preservotion Leogue (MDPL); Oronge Bowl; monuments; etc.
Bosed on FY 2013/14 resort tox colleclions to dote, it is eslimoted thot there will be on odditionol
$ I ,l I 9,000 ovoiloble in resort tox collections to provide odditionol funding for these Generol Fund
22
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-l 1
octivities in FY 201 4/15. The totol proposed ResortTox Fund honsfer to the Generol Fund for FY
2O14/15 is opproximotely $34.1 million.
Use of One-Time Revenues
The City's policy regording use of one-time revenues stotes thot "The City of Miomi Beoch will use
onetime, non-recurring revenue for copitol expendifures or one'time expenditures ond not subsidize
recurring personnel, operotions, ond mointenonce cost".
Similor to the lost four yeors, the FY 2O14/15 Generol Fund revenues reflect the use of $1 .7 million
in prior yeor surplus {revenues in excess of expenditures) specificolly set oside for this purpose ond
Building Deportment reseryes of $1.5 million ore olso included. ln totol, the Generol Fund
Operoting Budget reflects $3.2 million in onetime revenues, offset by o $1.4 million tronsfer to
copitol.
While this is generolly not o recommended finonciol proctice, it is being recommended ot this time
so os lo ollow for o groduol decline in lhe use of onetime revenues for recurring expenditures over
the next few yeors. As in prior yeor budgets, the intent will be to expend these dollors lost during
the fiscol yeor, so thot if ony sovings ore ochieved throughout the yeor, lhe omounl of funds needed
from this source will be reduced, in which event the funds will be ovoiloble to be used in
subsequent fiscol yeors. The use of one-lime revenues is proposed to be decreosed by more lhon
$1.8 million from FY 2O13/14.
ln oddition, the $8.4 million in prior yeor Porking Fund operoting surplus, os wos initioted in FY
2010/11 , remoins ot the some level os FY 201 3/14.
ln 201 4, the City of Miomi Beoch conducted its fifth set of comprehensive stotisticolly volid
community sotisfoction surveys. The Community Survey wos designed to receive both resident ond
business inpul on quolity of life, city services, ond toxes; ond to identify key drivers for
improvement.
The 2014 survey built on previous surveys in thot mony questions osked in previous studies were
included in the 20.l4 study so comporisons could be exomined over time. Residents ond business
owners were brutolly honest in their rotings; nonetheless 4 oui of 5 residents ond business owners
would recommend the City of Miomi Beoch, ond Residents rote the quolity of life os very high.
Responses to mony questions in the survey ore highly correloted, i.e., if troffic is on issue (os it is to
o moiority of residenls), then rotings of other City services ore influenced. Residentiol rotings for
quolity of life ond City services were down from 2012, olthough still high ot 77 percent, with the
percentoge of residents who would recommend Miomi Beoch os o ploce to live trending up ot 8'l
23
FY 2014/15 Proposed Work Plon ond Budget Messoge
Poge A-12
percent. Unlike the residentiol survey, the overoll snopshot of business rotings of the City were, on
the whole, not significontly different from the 20.l2 rotings, with o substontiol number of services
received positive rotings ronging trom 70 percenl to 95 percenl of businesses.
These results indicote generol feedbock ond input from our residents ond businesses on their level of
sotisfoction with the services we provide, os well os refined priority oreos for the orgonizotion to
focus on, ond octionoble recommendotions for improvements lo our seryices.
Detoiled survey results ore ovoiloble on the City's website ond the proposed FY 201 4/15 Citywide
Work Plon con be found in Attochment E.
PREMIER NEIGHBORHOODS
Cleonliness
Cleonliness of our City continues to be o priority for our residenis ond businesses. The City uses o
quontitotive index to ossess the impoct of these efforts ond results hove shown significont overoll
improvement in the lost nine yeors. ln FY 2012/13,89.1% percent of public oreos citywide were
roted os cleon or very cleon comported lo 65.2 percent in FY 2005/06.
The City's slrotegic plon includes key intended outcomes (KlOs) to improve cleonliness in high troffic
oreos ond city beoches, ond to moximize deployment of trosh cons citywide. The Proposed Work
Plon ond Budget includes severol enhoncements thot support these KlOs. The existing Cleonliness
ond Appeoronce lndex is proposed to be performed by port-time positions, which will eliminote the
need to utilize volunteer city personnel, thus improving productivity. Bosed on the success of this
index, two new similor indexes ore proposed to be creoted to improve the cleonliness ond
oppeoronce of city porking goroges ond public reslrooms.
To improve the cleonliness ond oppeoronce of the City's porking
goroges, severol initiotives ore proposed including increosed pressure
cleoning from quorterly to every two months in goroges with high troffic,
weekly woshdown of goroge romps to reduce dust ond tire debris,
yeorly treotment to the concrete floors of the goroges, pointing of
goroges on o five yeor schedule storting in FY 201 5/16, ond one-time
replocement ond stondordizotion of trosh cons ol oll goroges.
To provide better service ond improve cleonliness ot beochfront restrooms in Lummus Pork ond 21"
Street, oftendonts ore proposed to be odded on weekends, holidoys, ond speciol evenls. The
proposed budget olso includes support for the "con on every corner" iniliotive by odding more
trosh cons ocross the City, especiolly in North Beoch.
lmpioiCd
cleanlinesr of
parking''golrolges
and beachlrcnt
24
FY 201 4/ 15 Proposed Work Plon ond Budget Messoge
Poge A-13
Homelessness
Revitolizing key neighborhoods is o KIO in the City's strotegic plon, especiolly in North Beoch ond
Oceon Drive. ln the 2014 Conmunity Survey, homelessness wos o criticol issue for residenls os
only 37 percent gove positive rotings for how the City oddresses this issue, down from 44 percent
in 2009. The FY 2O14/15 Budget includes funding to oddress homelessness ot Lummus Pork ond
oncillory locotions by odding positions lo conduct 4:00 om sweeps in the pork, provide ombulonce
service to tronsport mobility-impoired homeless persons, homeless trocking io include briefings for
court heorings to include service history, ond odditionol flex-use shelter beds.
Code Enforcement
The FY 2O14/15 Budget includes funding to estoblish o more
prooclive code complionce environment by odding two Code
Complionce Officers in the Enterloinment District (Oceon Drive,
Collins Avenue, ond Woshington Avenue), two Code Complionce
Officers to enforce Short-Term Rentols/Tronsient Use on o full+ime
bosis, ond one odministrotive position to support cose files ond legol
notices for the new positions.
Code Offrcers
dedicaud Jo the
Enfre@inm ei!,i stric,
and Jo enforce Sho*
Term Rentals
Two odditionol positions ore olso odded to provide increosed occountobility ond improved cose
flow including o reduction of process time, ond to focilitote finonciol ond odministrotive funciions
ond provide cuslomer service support. To improve the obility for Code Complionce to more
effectively schedule for speciol detoils such os noise, vendors, ond flyers,/hondbills, twelve port-time
Code Complionce Officer positions ore proposed to be converted to six full-time positions. This
enhoncement ollows for o tronsformotion of the deportmenl thot supports the KIO in the City's
strotegic plon for ensuring complionce with code ond oddresses the declining rotings regording the
oppropriote level of code enforcemenl in the 2014 Community Survey 162%conpored to 71%in
2005).
INFRASTRUCTURE
Storm Droinooe
The 20'14 Community Survey identified storm droinoge os o key issue for residents. Only 25% of
residents roted storm droinoge os excellent or good compored to 2009 144%l ond 2012 ,37%1.
lnterestingly, neorly nine out of ten residents 187%l cloimed they would support the City spending
tox dollors to oddress rising seo levels. During FY 201 3/14, two new committees were formed to
oddress the City's currenl ond future droinoge issues, the Moyor's Blue Ribbon Ponel on Flooding
ond Seo Rise ond the Flooding Mitigotion Committee.
The City's strotegic plon includes o KIO lo ensure relioble stormwoter monogement ond resiliency
ogoinst flooding through short ond long-term solulions oddressing seo-level rise. The FY 2014/15
Budget includes funding for severol positions to implement dozens of plonned stormwoter proiects
25
FY 2O14/15 Proposed Work Plon ond Budget Messoge
Poge A-14
over lhe next five yeors to help convert the city's droinoge system from o grovity-bosed system to o
pumped system. Also included is funding for enhonced pump mointenonce, stormwoter moin
cleoning, ond o formol mitigotion plon to oddress seo-level rise. To fund these enhoncements ond
copilol needs, the FY 2014/15 Budget includes o slormwoter role of $16.67 per equivolent
residentiol unit, which represents on increose of $7.61 per month obove the FY 2O13/14 rote of
$9.06 per month.
Troffic Flow
ln the 20.l4 Community Survey, troffic wos identified os the number one problem for residents os
only 167" roted.troffic flow os excellent or good. Fositive rotings for troffic flow hove been
declining since 2005, when 36% of residents felt troffic flow os positive. The City's strotegic plon
includes o KIO to ensure comprehensive mobility oddressing oll modes throughout the city.
The FY 2014/15 Budget includes funding for deployment of on interim
lntelligent Tronsportotion System (lTS) solution for moior speciol events ond
high impoct periods. The long{erm ITS solution is proiected to cost
opproximotely $'14.5 million, of which o $4.5 million motch is included in
the FY 2014/15 Copitol Budget ond $10 million hos been requested
lhrough o Tronsportotion lnvestment Generoting Economic Recovery flGER)
gront from the U.S. Deporlment of Tronsportotion.
To oddress troffic chollenges resulting from commerciol looding on enhonced looding zone
enforcement progrom will be implemented by ossigning Police officers io dedicoted enforcement
(moving violotions) for obskuction of troffic (double porking) on moior thoroughfores.
lncreosing mobility through trolleys or locol bus circulotors hos been o priority over the lost yeor. ln
the 2014 Community Survey, neorly holf of residents 149%l cloimed they would ride kolleys or
locol bus circulotors. ln oddition to providing funding for the South Beoch Locol, during the post
yeor the City Commission opproved o temporory Alton/West holley service to help mitigote the
impoct of the Alton Rood from 5'h Street to Michigon Avenue Florido Deporlment of Tronsportotion
proiect ond o new North Beoch Locol which is onticipoted to begin service in October. ln order to
ossess the level of service on our trollies ond circulotors, o new Mystery Rider progrom is proposed
to be creoted. The results will be used to meosure customer service, rehobility of service, ond
mointenonce ond cleonliness of vehicles. A dedicoted Tronsportotion Plonner position is olso
proposed to be odded to provide support to vorious tronsportotion initiotives, including the trolleys
ond circulotors, outomoted troffic monitoring, ond the new Next Bus mobile opplicotion technology.
The FY 2014/15 Budget olso includes funding lo promole o bicycle sofety compoign os
recommended by the Finonce ond Citywide Proiects Committee to help reduce occidents in the
community.
26
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-15
Hurricone Preporotion qnd Securitlr
The 2O14 Community Survey reflected o decreose in the roting for emergency/hurricone
preporedness of 84% lron 92% in 2009. The FY 2O14/15 Budget enhonces hurricone ond
disoster preporotion by funding the ocquisition of key equipment including on emergency response
troiler, portoble generotors ond lighting units, emergency mobile communicotion kits, ond o 4
wheel drive vehicle.
Funding is olso included lo oddress security upgrodes in city focilities by funding odditionol security
comeros ond increosed occess control meosures ond implementotion of Crime Prevention through
Environmentol Design (CPTED) infrostructure enhoncements. Additionol funding of $.l00,000 to
$200,000 for CPTED infrostruclure enhoncemenls is onticipoted from exisiing ond upcoming Urbon
Areos Security lnitiotive (UASI) gront funds.
POLICING CULTURE
Accountqbility
The FY 2014/15 Budget includes the implementolion of o Body Comero progrom in the Police
Deportmenl to improve lronsporency ond occountobility by recording police officers' interoctions
with the public. The first yeor of the progrom provides for two posilions to ensure proper video
evidence recovery ond mointenonce of the choin of custody os well os the purchose of 50 comeros
ond onother 50 comeros ore being provided by the vendor free of chorge. Additionol comeros ore
onticipoted to be requested in FY 201 5/16. Body comeros ore olso proposed to be rolled out in
the Code Complionce, Building, Fire, ond Porking deportments. This enhoncement supports the
KIO in the City's strotegic plon to insist on Police Deportment occountobility ond skilled
mo nogement/leodersh ip.
Gustomer Service
The FY 2O14/15 Budget includes funding to improve security ot city porks
by creoting o new Pork Ronger progrom. This progrom would provide four
Pork Ronger positions to potrol the porks, provide odditionol security, ond
enforce complionce with city ordinonces ond pork rules. The Rongers would
olso provide ossistonce with sociol issues such os tronsient comping in the
porks ond loitering. They would porlner with vorious other forces such os the
Porks & Recreotion Deportment, the Police Deporlment, the Miomi-Dode
County School Police, ond Neighborhood Wotch groups.
Adds 4 payrk.
'., 1ngg.r ,,':,
1:, :1mPrOYC.,:,;;
's,ecurity at,.ai,,:. porks."'i
A new Crime Scene 3D Comero System will be purchosed through Confiscoted Trust funds,
(Attochment D) to help cleor crimes scenes fosler, especiolly vehicle occidents to help mitigote
negotive impocts on troffic flow. These enhoncements reflect o KIO in the strotegic plon to reform
policing culture with o customer service emphosis.
27
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-16
EDUCATIONAL EXCETTENCE
lmorove Public Schoo! Accountobilitv
ln 2008, the City of Miomi Beoch ollocoted $500,000 to help oll public schools in Miomi Beoch
offer the lnternolionol Boccoloureote (lB) progrom. Miomi Beoch is the only city in the stote in which
children hove occess to the lB progrom without hoving to ottend o mognel school. The FY
2O14/15 Budget includes funding to coordinote ond host on lnternotionol Boccoloureote (lB)
professionol workshop for instructionol stoff ot Noutilus Middle School ond Miomi Beoch Senior
High to help sustoin the lB progrom ond support reouthorizotion for eoch school through the
lnternolionol Boccoloureote Orgonizotion.
IIAANAGE'YTENT & SERVICE DELIVERY
Communicotion
The City's strotegic plon includes o KIO lo enhonce externol ond internol communicotion from ond
within the City. The 2014 Community Survey indicotes thot holf of residents thol contoct the city
wont to file o comploint. The FY 2O14/15 Budget includes on enhoncement to implement phose
one of o new 3-l-l customer seryice model. lncoming colls would be routed through the Customer
Service coll center ond o new consolidoted City Worning Point dispotch function would be creoted
for high priority service colls reloted to progroms in Public Works, Porking, Code, Tronsporlotion,
ond Emergency Monogement. This initiotive dovetoils with the new Miomi Beoch eGov smorl
phone opp thot lounched in June 2O14, thot ollows the public to report reol-time neighborhood
concerns such os obondoned property, olley cleonliness, groffiti, illegol dumping, broken
sidewolks, potholes, ond homeless octivity, omong olhers, to the oppropriote municipol government
office in o snop. The smort reports include o photo ond GPS locotion lhot outomoticolly integrotes
with the City's customer support center.
The 2014 Community Survey showed thot sources of informotion to our residenls concerning lhe
City's octivities continue to become more diverse ond segmented ond thot sotisfoction with the
City's website hod decreosed from 87 percent in 20.l2 to79 percent in 2014. The Proposed
Budget includes funding for enhonced progromming on Miomi Beoch TV ond o new position to
help enhonce the City's website ond sociol medio copobilities.
Buildino/Development-Reloted Processes
The FY 2O14/15 Budget includes enhoncements consistent with the KIO in the strolegic plon to
improve building/development review services. One enhoncement is to improve efficient ond
timely delivery of plon review services in the Plonning Deportment by providing optionol expedited
review in coordinotion with the Building Deportment. This enhoncement would offer cuslomers
comporoble services os currently performed by Building ond would deliver the enhonced service by
ossigning two stoff members to review plons during Soturdoy sessions. Customers would moke
written requests ond poyment by Thursdoy, 5:00 p.m. for expedited review to occur thot Soturdoy.
28
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-12
Another enhoncement is to improve odministrotive support to lhe five Development Review Boords
by odding on odministrotive position. ln oddition to improving quolity control ond the delivery of
services, the position would enhonce tronsporency by moking ovoiloble complete ond timely
informotion for viewing, including completed boord opplicotion submittols with drowings, ogendos,
ond ofter<ctions. An odditionol enhoncement is to ensure complionce ond occurocy os it relotes lo
the odministrotion of the Porking lmpoct Fee policies ond procedures by odding o position to moke
sile visits to help ossist with the occurote ond consistent odministrotion of the Concurrency
Mitigotion Progrom. Finolly, on unsofe struclures ponel will be creoted lo streomline fie unsofe
struclures process thot is currently coordinoled by the County.
lnnovqtion
The City's strotegic plon includes o KIO lo improve the City's monogeriol leodership to reword
innovotion ond performonce. The FY 2O14/15 Budgei includes funding to creote on Employee
Suggestion Progrom to inspire City employees to shore innovotive ideos which moy enhonce City
services. Eligible employees identify o specific problem ond suggest o specific method or
improvement to do o iob or procedure better. Employees would receive o recognition oword for
vioble suggestions ond o speciol oword bosed on the sovings or increose in revenue generoted
with owords ronging from $50 lo o moximum of $5,000 per suggeslion. Porlicipoting employees
with vioble suggestions will receive o certificote ond o $25 reword regordless of whether or not
sovings/revenues ore generoted.
Stenothen Internql Conlrols
The FY 2O14/15 Budget includes funding to increose oudit coveroge of high risk oreos from 29 to
90 percent ond oddress increoses in oudit requesls by odding o position to lnternol Audit. The
position would odd ten odditionol oudil oreos per yeor ond increose the quolity ond frequency of
oudits.
Streomline Deliverlr of Services
Severol odministrotive enhoncements thot supporl the KIO in the strotegic plon to streomline the
delivery of services through oll deportmenls ore included in the FY 2O14/15 Budget such os:
. lmproving the compuling environment consistent with best proctice by reducing personol
computer replocement from five lo three yeors
. lmplementing the first phose of on Employee Wellness progrom to encouroge employees to
mointoin o heolthy lifestyle ond help reduce long-term medicol plon costs. Wellness plons ore
designed, using incentives, to ossist employees in odopting lifestyle chonges to promote
physicol ond emolionol well-being, with lower heolth core costs for the employer os lhe ultimote
gool.
29
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-18
. lmproving limeliness ond efficient delivery of legol services provided to the City Commission
ond City Administrotion by odding o position in the City Attorney's Office
. Expedite the ocquisition of goods ond services in City deportments by converting o port-time
position to full-time to monoge the eMorketploce ond the stondord order cotolog in the
Procurement Deportment
. Add o position to implement ond monoge new lechnology in the Porking Deportment such os
the Miomi Beoch Mobile smortphone opp, PorkMobile poy by phone service, License Plote
Reoders, occess cord poyments opplicotion integrotion, etc.
. Enhonce troining in the Fire Deportment by odding o Troining Division Chief os it is one of the
most crilicol elements for success ond o key component of being roted o Closs I ogency by
lnternotionol Stondordizotion Orgonizotion (lSO).
During the current yeor, lhe City hos begun the Munis/Energov technology proiect to reploce its
existing ERP ond permitting ond licensing system over the next three yeors. This key proiect
includes funding for o full business process review (BPR) of oll functionol oreos of the new systems
prior to the commencement of implementotion octivities. The gool of the BPR is twoJold: (11 moke
business operotions more efficient ond effeclive; (2) ond more effectively utilize iechnologicol
investments. ln this monner, the new systems will be oligned with improved processes offering the
greotest opportunity to improve the City's business operotions. As port of the proiect kickoff in
Augusl, the outhor of Extreme Government Mokeover spoke to over 300 porticiponts regording
innovolive opprooches ond tools io streomline processes. Mony positive process chonges ore
onticipoted os the Munis/Energov proiect progresses.
Since FY 2005/06, the budget for the Generol Fund hos included funding specificolly for
lnformotion & Communicotions Technology Proiects. Eoch yeor, deportments propose proiects
which ore then reviewed ond prioritized by the lT Sleering Committee, which is comprised of the
Assistonl City Monogers, the Chief Finonciol Officer, the Fire ond Police Chiefs, the lT Director, ond
the Budget Director.
Funding for the FY 201 4/15 proposed proiects totols $395,000 ond is funded by o tronsfer of
$395,000 (some omount os FY 2013/14]r from the Generol Fund lo the lnformotion &
Communicotions Technology Fund. Below is o summory of the proposed proiects.
Fuel Monogement System Upgrode ($.l05.000): The current fuel monogement
system is no longer supported by the monufocturer due to o tronsition to next-
generotion wireless technology. This proiect would updote the current system to the
new wireless, webenobled system which is more relioble ond provides enhonced
fuel monogement functionolity such os dynomic grophicol disploys for on-line reol-
time monitoring, control, ond remote enhonced diognostics.
30
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-'19
PulsePoint App ($25.000): Sudden Cordioc Arrest (SCA) is o leoding couse of
deoth in the U.S. occounting for on estimoted 325,000 deoths eoch yeor. Only
obout o third of SCA victims receive bystonder CPR. The Americon Heort Associotion
eslimotes thot effective bystonder CPR, provided immediotely ofier SCA, con double
or triple o person's chonce of survivol. The PulsePoini mobile opp olerts CPR+roined
bystonders to someone neorby hoving o sudden cordioc orrest thot moy require
CPR. The purpose of the opp is to increose the survivol roles of cordioc orresl victims
by reducing collo pse-toCPR ti mes ond col lopsetodefi bri llotions li mes.
OpenGov Business lntelligence Softwore ($25.000): This proiect would fund web
bosed softwore thot lets governments ond ciiizens eosily occess, explore, ond shore
finonce ond budget informotion. This business intelligence softwore pulls
informotion from the City's generol ledger ond tronsforms the doto into occessible,
understondoble, meoningful, ond octionoble informotion. The softwore's intuitive
novigotion ond visuolizotions let users find ond onolyze revenue ond expense
informotion by deportmenl, fund, or cotegory in iust o few clicks. This tool would
improve internol efficiencies ond build tronsporency ond engogement with
constituents.
Active Strotegy Upgrode ($35.000): This proiect upgrodes the City's performonce
monogement softwore. Active Strotegy hos odvised the City's current version of the
softwore will no longer be supported. The upgrode would include odditionol
functionolity including on updoted presentotion feoture ond enhonced security
feotures.
Enterprise Shorepoint lmplementotion Cloud ($90.000): This proiect would
implement Microsoh Shorepoint, o populor colloborotion ond work flow tool, on on
enterprise bosis ond moke it ovoiloble to City deportments for their use. For
exomple, if severol deportments ore working on o common initiotive, o website con
be creoted in Shorepoint thot ollows for document shoring, outomoted work flows,
ond occess to informotion by everyone on the teom. One of the first onticipoted
uses of Shorepoint would be to help coordinote Emergency Monogement octivities
ocross the orgonizotion ond outside ogencies.
Further, the following proiects do not require funding, bul ore plonned to be under development
nexl yeor with in-house stoffing resources:
Housing Registry: This proiect would creote on Affordoble Housing Registry which
trocks oll properties designoted os offordoble ond their respective offordobllity
periods. For those offordoble units which ore rentols, it enobles the City to trock
voconcies ond ensure its proper reporting to US Deportment of Housing ond Urbon
Development (which is o controctuol requirement of the City os on entitlement
community). The Registry will help the City mointoin complionce wiih HUD ond
ensure funding of the City's onnuol entitlement funds (obout $2 million).
31
FY 201 4/ 15 Proposed Work Plon ond Budget Messoge
Poge A-20
Proiect Homeless lD: This proiect would oddress lhe increosing need lo document
ond trock homeless clients in the field by providing timely informotion regording o
homeless person's stotus, referrol history, ond current progress. The current process
is timeintensive os stoff monuolly creote cose notes ond referrol histories for eoch
client. This proiect would outomote the process, free up voluoble stoff lime, ond
moke key client informotion more occessible in the field.
Porking Goroge ond Restroom lndex: This proiect creotes on index to ossess lhe
restrooms ond porking goroges ocross the city, similor to the index used in the
City's Cleonliness progrom. The progrom would provide reol-time informotion to
responsible deportments on the stotus of public restrooms ond porking goroges ond
result in cleoner, better mointoined focilities.
VALUE OF SERVICES FOR TAX DOTLARS PAID
As noted eorlier, between FY 2OO7/O8 ond FY 20]3/14, the Generol Fund obsorbed olmost $43
million in reductions ond opproximotely $51 million ond276 positions ocross oll funds.
Further, o totol of opproximotely $20 million in employee "givebocks" were ochieved between FY
2OO9/10 ond FY 201 1/12, through o combinotion of freezing cost of living odiustments for oll
employees for two ond oneholf yeors, eliminotion of merit increoses for oll employee except
members of the Froternol Order of Police (FOP) ond lnternotionol Associotion of Firefighters) IAFF,
increosed contribution to pension for oll employees except members of FOP ond IAFF, pension plon
chonges for the Miomi Beoch Employees Retirement Plon, increosed contributions for tokehome
vehicles by FOP members for l8 months, reduced holidoy poy for IAFF members, ond increosed
contributions to heolth insuronce by members of the FOP ond IAFF for l8 months. ln oddition, the
FY 2012/13 bud1et included $9.l8,000 in employee "givebocks" ond the FY 2013/14 budget
included $4.6 million. Along with $5.l million in reductions, this represents olmost 577 million
in combined "oivebacks" and reductions over 7 vears.
All of the givebocks ochieved, except the l8 month increosed contribution to heolth by FOP ond
IAFF ond ihe increosed contributions for toke-home vehicles by FOP members for 18 months,
represent ongoing, recurring sovings to the City ond the employee givebocks contribute significontly
lowords the City's strotegic gool (key intended outcome) to control poyroll costs.
Although the economy oppeors to hove stobilized, the impoct of fie recent recession impocted both
property lox revenues os well os pension costs. Therefore, the City's strotegy continues to consider
the long lerm finonciol sustoinobility of the City. Beginning with the development of the FY
2OO9/10 budget, o strotegy wos developed to oddress short-term, mid+erm ond long-term finonciol
needs.
. Strotegies to oddress shorFterm finonciol needs included ongoing efficiencies ond woge
concessions by employees.
32
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-21
. Mid-term finonciol sustoinobility wos oddressed by pension concessions from current
employees in the Miomi Beoch Employees Retirement Plon
. Longer term finonciol sustoinobility is enhonced by the pension plon restructures thot hove
been put in ploce for employees in the City's retirement plons. For exomple, for Generol
Employees, the plon reslructure odopted for new employees is proiected by the City's
octuory to reduce the City's onnuol required contribulion by olmost $l million in FY
2O12/13, with odditionol reductions onnuolly os the number of employees in the Miomi
Beoch Employees Retirement Plon hired ofter October 1, 2010 conlinues to increose.
Further, odditionol pension plon reform recommendolions were developed by the City's
Budget Advisory Committee (BAC) for the Fire ond Police Pension Plon for considerotion os
port of the FY 2013/14 odopted budget. While the specific BAC recommendotions were
not implemented, the pension reform ogreed upon by IAFF ond FOP generoted sovings is in
excess of the BAC recommendotions: $5.6 million in the first yeor, $1.9 million in the
second yeor, ond $,l40 million net present volue over 30 yeors.
With the proposed 360 OOO in efficiencies and Sl.9 million in employee givebacks
incorporated in the Proposed Work Plan and Budget for FY 2Ol4'15 the 8 year
total of reductions and employee givebacks is 579 million.
General Fund
FY 2O1tU15 ProDosed 8-Year Total
$ lrrcacts FT PT $ lrnacts FT PT
)ublic Safety (3.0 ($8.021.095',(71.O 1.O
)oerations (s6.126.867'(66.0 (23.01
\dministrative SuDport (60.ooo 1.0 (s3.246.694'(33.4'1.O
:con & Cultural Dev (s1.235.426'17.O
litvwide (:81.619.642'.
Subtota s (60.000 e.o $20.249.724'(185.4 (21 0
lransfers (s23.168.966'.
Total $ (60,0001 t2.o 3 (4it_418.6901 {185.4',121.O'
nternal Service Funds (19.0 $3.871.225'(57.1
:nterprise Funds ($3.651.021 (53.0'10.0
GRAID TOTAL REDUCTIONS s (60.000'121.O $ (s0.940.930 (295.s',11.01
!d Erplo),ee Givebacks'
TOTAL REDUCTIONS At.ID
($1.900.000'($27.833.360',
3 (1.960.000'(21.O s (7a.7711.296r.,1295.s'.(11.O',
The 2014 Environmentol Scon conducted os port of the strotegic plonning process showed thot the
overoge doily populotion in the city hos grown olmost 36 percent from 2003 to 2013. Much of
lhis increose consisls of odditionol tourists (96 percent), seosonol residents (61 percent), non-tourist
beoch visitors (56 percent), ond non-resident workers (23 percent). Hoving over one-third more
people in fie city over the lost ten yeors, without on offsetting increose in budget con result in
services becoming degroded over lime. The chort below shows the Generol Fund budget ond
Generol Obligotion Bond Debt Service budget divided by the overoge doily populotion from 2007
to 2013. The chort shows thot the overoge doily populotion hos grown foster thon the budget ond
thot lhe FY 20.12/13 omounl is'15 percent below the FY 2006/07 omount. ln the 2014
Community Survey, residents' rotings of the volue of city services for tox dollors poid os excellent or
good improved from 46 percent in 2007 to 58 percent in 2014.
33
FY 2O14/15 Proposed Work Plon ond Budget Messoge
Poge A-22
Genera! Fund and G.O. Debt Budget by Average Daily Population 2007 -2013
!q!e: Aver.ge Daily Populationtor FY 2013-14 not available
2(x)E"r}' Zxlg-ro 201G1r
* GF Exp perADP I GO Debt perADP: until e6d of calendaryear
Despite the dromotic impoct of severol yeors of reduclions due to property lox reform exocerboied
by o dromotic downturn in property volues ond dromotic increoses in pension cosls, it hos been our
obiective lo preserve services to our city os well os the mony unique benefits provided to our
residents. The Proposed Work Plon ond Budget preserves benefits specificolly for City of Miomi
Beoch residenls, including:
. Our free "Culture in the Porks" series;
. Access to free culturol orts progroms (theoter, donce, music ond visuol orts) for children
involved in ofter school ond summer comps;
. Scholorship speciolty comps in the summer, in oddition to children poriicipoting in doy
comps; ond progroms for troveling othletic leogues.
. Free occess to City pools on weekends ond during non-progrommed hours;
. Free generol odmission to our Youth Centers on weekends ond during non-progrommed
hours;. Free Leorn{o-Swim progroms for 3 to 4 yeor old residents;
. Reduced resident rotes for recreotion progroms
. Free "fomily friendly" Movies in the Pork;
. Free odmission to museums on Miomi Beoch, including lhe Boss ond Wolfsonion Museums
every doy ond the Jewish Museum on Wednesdoys, Fridoys ond Soturdoys;
. Free occess to the moiority of our senior citizen progroms ond speciol populotions progroms,
including severol free donces thot toke ploce throughout the yeor;
. Free crime onolysis of residents' homes by our Police Deportment; ond
. Free child sofety seot checks by our Fire Deportment.
*_i
34
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-23
ANALYSIS OF PROPERTY VALUES IN
'IAIAIi'II
BEACH
On July 1,2014, the City received the "2014 Certificotion of Toxoble Volue" from the Property
Approiser's Office stoting thot the toxoble volue for the City of Miomi Beoch is $27.1 billion
including $lSZ.Z million in new construction. The preliminory 2014 volue represents on increose
oI $2.4 billion or 9.9 percenl more lhon the July 1, 2013, Certificotion of Toxoble Volue oi $24.6
billion ond on increose of 9.3 percent, excluding new construction.
The comporotive ossessed volues for the Miomi Beoch Redevelopment Agency City Center
redevelopment district increosed from $3.9 billion to $4.2 billion on increose of $St5 million or on
8.1 percent increose over 2013 ce*ified voluds. ln oddition, ossessed volues within the
geogrophic oreo formerly known os the South Pointe redevelopment districl increosed from $3.9
billion to $4.3 blllion on increose of $4.l3 million, or o 10.5 percent increose in volues over 2013
certified volues. As o result, toxoble volues in the oreos outside the City Cenler RDA/South Pointe
oreo increosed by 10.2 percent, from $tO.q billion to $18.6 billion, on increose of $.l.7 million.
Citywide volues excluding City Center increosed from $20.8 billion to $22.9 billion, on increose of
$Z.t billion or lO.3 percent. Volues outside the City Center oreo determine Generol Fund
revenues.
COMPARATIVE ASSESSED VALUES (in billions)
Jon. I 2013 Volue (in billionsl
%Cho
Jon. 1,2014
Volue (in
billionsl
Chonge from 2013
Volue lBudoetl
As of July I
20r 3
(For FY
2013/14
Budoeil
Revised
Volue (For
FY
2013/'t4
Proiectionl
Chonge in
2013
Volues
As of July I
20r 3
lFor 2Ol4/15
Budoetl
$
lin billionsl %Cho
RDA - City Ctr $ 3.8714 $ 3.634r $ (0.23731 -6.1"/"$ 4.1867 $ 0.3rs3 8.1"1
South Pointe 3.9r 48 3.769t t0.14561 -3.7"1 4.327!$ 0.4127 1o.5"/,
Generol Fund
excl S.Pte
16.8703 16.2351 (0.634e)-3.8"1 18.594i $ 1.7239 1o.2"/,
Totol Citywide $ 24.6s65 $2s.6387 (r .0r 78)-4.1"1 $ 27.108a $ 2.4s19 9.9%
Citywide Net ol
CiV Cenier $ 20.78sr $20.004($ (0.7805)-3.8"1 $ 22.9217 $ 2.rs66 10.3%
Determining the Operoting Milloge levy
The first building block in developing o municipol budget is the estoblishment of the volue of one
mill of toxotion, wherein the mill is defined os $].00 of od volorem tox for eoch $'1,000 of
property volue. For the City of Miomi Beoch, the volue for eoch mill is determined by the 2014
Certificotion of Toxoble Volue ond hos been set ot $27.1 million. Florido Stotutes permit o discount
35
tY 2O14/15 Proposed Work Plon ond Budgel Messoge
Poge A-24
of up to five percent for eorly poyment discounts, delinquencies, etc. Therefore, the 95 percent
volue of the mill is $25.7 million. Net of Center City RDA tox increment ovoiloble to lhe Generol
Fund, the volue of one mill ot 95 percent is $22.0 million.
lmpocts of Chonges in Property Volues
The FY 2013/14 operoting milloge role for generol City operotions wos 5.8634 bosed on July,
2013 Certificotion of Toxoble Volue. Bosed on the July I ,2O14 Certificotion of Toxoble Volue,
5.8634 mills would generote opproximotely $tOS.l million ot .l00% collection l$156.9 million ot
95% collection) in generol tox revenues, on increose of $14.3 million ot 100% collection ($tS.O
million ot 95% collection) over FY 2013/14 property tox revenues Citywide (Generol Fund, City
Center RDA ond the South Pointe oreo). The Generol Fund property tox revenues would increose
by $l 1.9 million, if the FY 2013/14 milloge rote wos mointoined.
Further, theJonuory,12013 tox roll Citywide declined by $.l.02 billion 14.1%l between theJuly
1,2013 voluotion ond theJuly 1,20.l4 voluotion due to oppeols, odiustments, etc., which is port
of the reoson thot the FY 201 4/l5 "rolled-bock role" is significontly less thon the FY 2013/14
current milloge rote.
Stote Legisloted Operoting Milloge Requiremenls
Further, pursuonl lo recently enocted Stote legislolion, the City moy elect to opprove milloge rotes
obove the roll-bock rote up lo the constitutionol cop of l0 mills subiect to the following votes by the
Commission or referendum :
. Option l: A moiority of the Commission is required to opprove o milloge up ro 7.2121
(equivolent to 3.15 percent increose in property tox revenues). The 3.15 percent increose is the
siote per copito personol income goin for the prior colendor yeor.
. Opfion !l: A two+hirds opprovol (5 of Z votes) of the Commission is required lo opprove o
milloge up to 2.9333 (equivolenl to o 10 percent increose in the od volorem revenues obove
Option l).
. Option III: A unonimous opprovol of the Commission or referendum is required lo opprove o
milloge obove 7.9333 up to the 10 mill cop
The proposed operoting milloge rote of 5.7942 therefore requires o moiority opprovol 14 of 7
votes) of the Commission.
Determining the Voted Debt Service Milloge Leyy
The generol obligotion debt service poyment for FY 2014/15 is opproximotely $5.9 million.
Bosed on the July l, 2O14 Certified Toxoble Volue from the Property Approiser, these bonds would
require the levy of o voted debt service milloge o{ 0.2295 mills. This represents o decreose of
0.0234 mills.
36
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-25
Combining the Operoting ond Voted Debt Service Milloge Levy
At the July 23,2O14 Commission meeting, the Commission set the operoting milloge ot the some
level os FY 2013/14 ond the voted debt service milloge decreosed by 0.0234 mills. This
represents o totol decreose in lhe operoting milloge rote of 0.0234 mills.
On August 29th, the Finonce ond Citywide Proiects Committee voted to reduce the operoting
milloge rote on odditionol 0.0692 mills for o combined milloge rote reduction of 0.0926 mills
compored ro FY 2013/14.
lllustroted below is o comporison of the combined milloge roles ond od volorem revenues to the
City of Miomi Beoch for FY 2013/14 ond FY 201 4/15 lpreliminory) including RDA. lt is
recommended thot in the Generol Fund, 0.I083 mills of the lotol operoting milloge continue to be
dedicoted to renewol ond replocement, resuhing in opproximotely $2..l8 million in renewol ond
replocement funding. The proposed milloge rote is 1.5% less thon FY 2013/14 ond 21.5% less
thon FY 2006/07.
%lnc/lDecl
City of Miami Beach Millage Rates
Operating
Capital Renewal & Replacement
Sub-total Operating Millage
Debt SerMce
Total
FY 06/07
7.',t920
0.1820
FY 13114
5.7551
0.1083
ffi1{.# !nc/(Dec)
From From
FY13l14 FY 06/07
wtffi
?1.llllL.t".,.f,rrt
ffiiiil.;i;;::lsttit1"
H -0.06e2
H, 0.0000
7.3740
0.2990
5.8634
0.2529
W -0.0692# -o.o2u
-1.2% -21.404
-9.3% -23.2o/o
7.6730 6.1163 I lttt ffi -0.0926 -1.5o/o -21.5o/o
lmpoct on Homesteoded Properfies
Amendment l0 to the Stote Constitution took effect on Jonuory l, 1995 ond limited the increose in
ossessed volue of homesteoded property to the percentoge increose in the consumer price index
(CPl) or three percent l3%1, whichever is less. For 201 4, the CPI hos been determined to be 1.5
percentond therefore, the increose is copped or 15% for increosed volues os of Jonuory 1,2O14.
Overoll, bosed on the homesteoded properties in the Jonuory 1 , 2013 homesteod volues os of July
1, 2013 voluotion, the medion volue of homesteoded property in Miomi Beoch tor 2013 wos
$132,371, ond the overoge $31 7,086. Applying the increose to the morket volue of oll existing
homesteoded properties from the 2013 tox roll, ond the 1.5 percent CPI odiustmenl, the impoct of
the milloge rote odiustment lo homesteoded properties would be no increose in property toxes os
shown in the following toble.
37
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge 4-26
Homesteaded Prooerties
FY 2013t14
FY 2OL4lt5
with 1.5% CPI
tvledian Averaqe IMedian Average
201 3 Prelininarv Taxable Value $ 132,371,$ 317,086 $ 134,357,$ 321,842
Cityof M-lamiBeach
og-":s!),w.......*
Voied Debl
Total Mami Beach
$, tt9:
33
$1,859 $778
31
$ _ __1,865
7480
$ 809 $ 1,939 $ 809:$ 't,939
$ Change in Taxes
... . O-geraJing
Voled Debl
Total Miami Beach $-$
* Source: Mami-Dade County ProperVAppraiser's - 201$average.median-homestead-residential-values file
lmpoct on Non-Homesteoded Properiies
The onnuol increose in morket volue of o non-homesteod property is copped ot l0 percent (does
not opply to school milloges). The city-wide overoge increose in property volues is 9.9 percent.
The property volue of individuol properties moy increose more or less thon 9.9 percenl, but not
more thon 10 percent.
Overlopping Jurisdictionol Operoting ond Debt Service Milloges
City of Miomi Beoch property owners musl olso poy property toxes to Miomi-Dode County, the
Miomi-Dode County School Boord, the Children's Trust, the South Florido Woier Monogement
District, Okeechobee Bosin, Everglodes Proiecl, ond the Florido lnlond Novigotionol District. These
toxing outhorities represent 70 percent of o Miomi Beoch property owner's tox bill.
The countywide tox rote for Miomi-Dode County decreosed by 0.0345 mills to 4.6690; the librory
tox rote increosed 0.1115 mills lo O.284O mills; ond the debt service milloge increosed 0.0280
mills to 0.4500 mills.
The tox rote for the Miomi-Dode School District decreosed slightly from 7.9770 mills lo 7.9740
mills. The Children's Trust milloge is moinloined ot 0.5000 mills. As o whole, the milloge rotes for
the South Florido Woter Monogement Dislrict, Okeechobee Bosin, Everglodes Proiect, ond Florido
lnlond Novigotionol District decreosed O.O174 mills to 0.41 87 mills.
With the proposed rotes for FY 201 4/15, the Miomi Beoch portion of the FY 2014/.15 tox bill is
opproximotely 30 percenl of the totol bill. Of note the County milloge is 0.9830 mills less thon
their milloge in FY 2006 - os compored to the City's proposed milloge which is 1.6493 mills
less thon the City milloge in FY 2006 '. Further, the School Boord milloge is only minimolly
38
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-27
below the FY 2006/07 milloge rote, despile the recently proposed decreose. The significont
difference in the totol overlopping milloge rote is o direct result of the City's effort to keep the
milloge rotes os low os possible. A summory of the tox rote chonges is provided in the following
toble.
OVERTAPPING TAX MILIAGE FY 06107 FY t3lt4 frriLt illisrrN
#,tiltd ti Variance
homLSlL4
Variance
lromOG/OT
r4lts
Total
Citv of Miami Beach Millage Rates
Ooeratins 7.L92(5.7551 5.685!{.0692 -1.5061
capital Renewal & Replacement o.182(0.108:oJoS:0.0000 4.O737
Subtotal Ooeratine Millaee 7.3741 5.8534 4.7!r4i -0.0692 -1.5798
Voted Debt Service o.299(o.2525 o:229:{.0234 {.0695
Tota 7.6731 6.116:E:O23'i -0.0925 -1.6493 3O/4
Miami Dade Countv
Countvwide 5.615{4.7031 4$69({.0345 -0.945C
Librarv o.486(o.L72!BJ84(0.1115 4.202C
Debt Service o.285(o.422(g;+str 0.o280 0.16sc
Subtota 6.386(5.298($:{OtE 0.1050 {.9830 27"/4
lchool Board 8.105(7.9774 t.;g-?ar -o.0030 -o.1310 39%
lhildren's Trust o.422{0.500(h*x*sfirn 0.0000 0.078c 201
)ther 0.736(0.445!;:i:l\€:it*r8?{.0268 -0.3173 2%
Tota 2r.3221 20.336t Z::.*b'.lta,-0.0174 -3.0026 100%
lmpoct of Combined Tqx Rotes of Overlopping Jurisdictions on Homesteoded
Properties
The medion ond overoge Jonuory 1,2013 toxoble volues of $l 32,371 ond $312,086,
respectively, will increose by I .5% CPI in FY 201 4/15 due to the Sove Our Homes Cop which
only ollows toxoble volues lo increose by 3.O% or CPl, whichever is lower.
Applying the proposed combined milloge rotes lo the medion ond overoge toxoble volues resuhs in
on odditionol $38 for the medion ond o $92 increose for the overoge. These increoses ore
mitigoted by no increose in property loxes for the medion or the overoge from the reduction in
milloge in the City of Miomi Beoch's portion of the property tox bill.
Medion properties would poy opproximotely $2,729 for oll toxing iurisdictions combined, while
the overoge toxes generoted would be opproximotely $6,540 per homesteoded property. Of
these toxing iurisdictions, the highest component is the Miomi-Dode School Boord, ot $1,071 for o
medion volue property, ond $2,566 for on overoge volued property.
The following toble provides exomples of chonges in property toxes for homesteoded properlies
using the proposed tox rotes ond potentiol chonges from 2013 volues.
39
FY 2014/15 Proposed Work Plon ond Budget Messoge
Poge A-28
lnpact on Honcsteaded Properties Assuning
Chanoes ln Taxable Value fromJanuarv1.2014
FY 2013t14
FY 2014t',ts
with 1.5oloCPl
Median I Aleraqe Median I Aleraqe
2013 Preliminary Taxable Value I 132,371 t 317,086 3 134,357 J 321,U2
City of Miami Beach
Operating
voted Debt
Total Miami Beach
Miami Dade County
Schmls
Other
$ r/6 $ 1.859
33 80
$ 778 $ 1.865
3'l 74
$ 809 $ 1.939 s 809 $ 1.939
701
I,056
125
1,680
2,5A
300
7%
1,071
't23
1,739
2,566
296
Tota $ 2_691 $ 6.448 $ 2.729 $ 6.540
Chame in Taxes
City of Miami Beach
Operating
Voted Oebt
Total Miami Beach
Miami Dade County
Schools
Other
$ ,$ .
(2) (6
$-3-
25 59
15 37
(2\ (4
Total $ 38$ 92
As with the City of Miomi Beoch milloge rotes, impocts of the combined iurisdictionol milloge rotes
for non-homesteoded properties ore bosed on the individuol property volues.
The City's onnuol copitol budget conloins copitol proiect commitments opproprioted for Fiscol Yeor
(FY) 201 4/15lCopitol Budgel). Preporotion of the Copitol Budget occurred simuhoneously with the
development of the FY 201 4/15 - FY 201 8/19 Copitol lmprovement Progrom (ClP) ond FY
2O1 4/ 15 Operoting Budget.
The Copitol Budget for FY 2014/15 totols $ZOS-l million ond is opproprioted on September 30,
2O14. New bond issuonces ore onticipoted to finonce the Convention Cenler proiect including
RDA, Resort Tox, ond Porking bonds. ln oddition, depending on cosh flow, Slormwoler ond Sewer
bonds moy be issued in FY 2Ol 4/15.
Proiects will oddress mony needs in different oreos of the City including: neighborhood
enhoncements such os londscoping, sidewolk restorotion; troffic colming; roodwoy ond bridge
resurfocing ond reconstruction; woler, sewer, ond droinoge syslem improvements; pork
construction, renovotion ond upgrodes; renovotion of seowolls; porking lot ond goroge renovotion,
40
fY 2014/15 Proposed Work Plon ond Budget Messoge
Poge A-29
conslruction/renovotion of public focilities; ond vehicle replocement. For o detoiled listing of oll
copitol proiects, pleose refer lo the Proposed FY 2014l.l5-2018/,l9 Copitol lmprovemenl Plon &
FY 2014l.l5 Copitol Budget document.
ln FY 2005 /06, the City estoblished o finonciol gool of funding ot leost 5 percent of the Generol
Fund operoting budgel os lronsfers for copitol proiects ond copitol proiects contingency. The
purpose of this gool wos multi-foceted:
l. To provide flexibility in the operoting budget thot would ollow the budget to be reduced
without impocting services during difficult economic times;
2. To ensure thot the City funded needed upkeep on our Generol Fund focilities, ond rightof
woy londscoping, lighting, etc.
3. To provide o mechonism to oddress odditionol scope of smoll new proiecis prioritized by
lhe community ond the Commission insteod of hoving to deloy ihese for o lorger Generol
Obligotion Bond issue; ond
4. To provide conlingency funding so thot proiects where bids were higher thon budgeted did
not hove to be deloyed, especiolly during o heoted construction morket where deloys often
leod to further increoses in cosis.
ln recenl yeors this funding wos dromoticolly reduced due to funding constroints, ond ot lhe some
lime, reflecting declines in construction industry pricing in those yeors. The Proposed Work Plon
ond Budget incorporotes olmost $4 million in copitol funding. This represents obout L5 percent of
the FY 2014/15 Generol Fund operoting budget.
Enterprise Funds ore comprised of Sonitotion, Woter, Sewer, Stormwoter, Porking, ond Convention
Center Deportments. The Proposed FY 2014/15 Enterprise Funds Budget is $129.8 million. This
represents on increose of $l9.0 million {12 percent) from the FY 2013/14 budget of $tOO.A
million, primorily due to:
. lncreoses in solory (3 percent COLA ond G2 percent Merit) ond heolth insuronce costs of 9
percent
. An $8.7 million increose in Stormwoter to support the strotegic plonning initiotive to oddress
flooding ond seo-level rise over the next five yeors. This increose is supported by o monthly
Stormwoter rote of $16.67 per Equivolent Residentiol Unit (ERU), which represents on
increose for o residentiol cuslomer of $7.6.l per month obove the FY 2O13/14 omount of
$g.OO per month.
. A $5.1 million increose in Sewer due to on increose of fees chorged by Miomi-Dode Woter
ond Sewer Deportment (WASD) io treot the City's wostewoter, increose in scheduled debt
service for outstonding debt, lower onnuol trueup from WASD, higher DERM fees, ond
41
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-30
existing operoting deficit. This increose is supported by o monthly fee of $2.55 per
thousond gollons, which represenls on increose of $1.21 per thousond gollons from the FY
2O13/14 rote of $6.94 per thousond gollons.
Porking enhoncements iotoling $,l.0 million to increose the cleonliness ond oppeoronce of
the City porking goroges, implementotion of looding zone enforcement, creotion of o new
Goroge Cleonliness lndex, ond implementotion of o new body comero progrom.
Sonitotion enhoncemenls totoling $85 t ,000 to provide betier service ot beochfront
restrooms by odding ottendonts to the restrooms in Lummus Pork ond 2l't Streel on
weekends, holidoys, ond speciol events, support the "con on every corner" iniiiotive by
odding more litter cons ocross the city, ond creoling o new Bothroom Cleonliness lndex to
ossess lhe 64 public restrooms throughout the city.
Woter reflects o smoll role increose of $0.02 to poss through the Miomi-Dode County
increose to wholesole rotes for the purchose of potoble woler.
lnternol Service Funds ore comprised of the Centrol Services, Fleet Monogemenl, lnformotion
Technology, Risk Monogement ond Property Monogement Divisions. The Proposed FY 2O14/15
lnternol Service Fund budgei is $28.4 million, or 3.9Y". lnternol Service costs ore completely
ollocoted to the Generol Fund ond Enterprise Fund deportmenls, ond the Risk Monogement Fund
reimburses lhe Generol Fund for the cost of legol services.
The Proposed FY 2014/15 Resort Tox budget is $62.9 million, on increose of $2.1 million or 4
percent from FY 2O13/14. This reflects the continued increose in resort tox revenues, consislent
with other lourism indicotors throughout the County, but especiolly in Miomi Beoch.
Highlights for FY 2O14/15 include:
. New enhoncement of $476,000 to support lhe initiotive to provide better service oi beochfront
restrooms by odding ottendonts to the beochfront restrooms in Lummus Pork ond 2lst streel on
weekends, holidoys, ond speciol events.
. New enhoncement of $200,000 to deploy interim lntelligent Tronsporotion System (lTS) solution
for moior speciol events ond high impoct periods.
. $34,084,000 (o $1,119,000 increose) is provided to the Generol Fund to support new ond
continuing tourism eligible expenditures. New exomples include more prooctive code
enforcement, cleonliness index, pork ronger progrom, homelessness of Lummus Pork, ond
hurricone ond disoster preporotion equipment, ond increosed support for the Miqmi Beoch
42
a
a
FY 201 4/15 Proposed Work Plon ond Budget Messoge
Poge A-31
Botonicol Gorden. Continuing expenditures include public sofety progroms such os oceon
rescue, police services on Lincoln Rood, Oceon Drive/Lummus Pork, Collins Avenue,
Woshington Avenue, AW officers, Boordwolk securify, speciol troffic enforcement ond speciol
event stoffing; ond fire rescue units in lourist ond visitor oreos. The funding olso supports code
complionce services lo respond lo evening entertoinmenl oreos ond provides for o portion of the
operolionol costs of the Tourism ond Culturol Development.
$3 million for enhoncing the outcomes from moior evenls such os Memoriol Doy, including
monogement, Goodwill Ambossodors.
The contribution lo the greoter Miomi Convention ond Visitors Bureou remoins flot ot $5.4
million pending controct negotiotions expected lo result in o performonce-bosed conlroct.
The contribution to the Miomi Beoch Visitor ond Convention Authority will increose from
$2,289,OO0 ro $2,4.l0,000 bosed on the legisloted funding formulo.
$173,000 is provided to continue the locol Miomi Beoch morketing compoign, to be motched
with funds from the Greoler Miomi Convention ond Visitors Bureou, the Miomi Beoch Visitor
ond Convention Authority, ond the Culturol Arts Council. lncluding $73,000 for the
Wosh i ngton Avenue tourism en ho ncement i n itiotive.
$230,000 for holidoy decorotions.
$100,000 for the sponsorship fee to help offset morketing ond odvertising expenses ossocioted
with the Ms. USA or equivolent event
Although the development of our budget this yeor hos been chollenging, through rigorous review
ond good leodership, the Proposed Work Plon ond Budget for FY 2014/15 is bolonced ond
enobles the City of Miomi Beoch to continue delivering outstonding, enhonced services to our
residents, businesses ond visitors ond conlinuing structurol enhoncements lo ensure the long{erm
sustoinobility of the City.
The proposed milloge role decreose of 0.0926 mills represents opproximolely holf of the remoining
milloge rote reduclion gool of O.2079 ond does not result in o property tox increose to medion or
overoge property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop.
The FY 2O14/15 Budget includes service levelenhoncements thot oddress high priority needs of the
City os identified through the shotegic plonning process ond 2014 Community survey.
I would like to thonk Moyor Philip Levine ond the Members of the Miomi Beoch City Commission for
your conlinued guidonce, support ond leodership with the budget process ond in helping to
occomplish so much on beholf of our residents ond for the entire Miomi Beoch community.
I would olso like to thonk oll stoff from throughout the City who hove worked hord over the lost yeor
to respond to chonges in priorities from the new City Commission. I would porticulorly like to thonk
43
7Y 2A14/15 Proposed Work Plon ond Budgef Messoge
Poge A-32
my Assistont City Monogers, Chief Finonciql Officer, qnd oll Deporlmenf ond Division Directors. I
oppreciote oll of us working together towords developing o bolonced budget thot will help improve
our community. ln porticulor, I would like trc recognize qnd thonk John Woodruff, Budget Direclor;
Mike Howord, Budget Officer; Tomeko Otto"Slewort, Budget Monoger; Georgette Doniels, Senior
Budget Anolys; Vonesso Loyne, Budget Anolysi; Froncis Froncts. Executive Office Associote; Dr.
Leslie Rosenfeld, Chief Leorning Officer; ond Kotherine Gonzolez, lvlonogement Consultont.
44
ATTACHMENTS - TABLE OF CONTENTS
ATTACHMENT A Proposed Positive lmpact or Minimal Service lmpact, Efficiencies, Etc.
ATTACHMENT B Proposed Additions and Service Enhancements
ATTACHMENT C PotentialAdditions and Service Enhancements NOT INCLUDED in
Proposed Budget
ATTACHMENT D FY 2014115 Confiscated Trust Fund Budget
ATTACHMENT E FY 2014115 Citywide Work Plan
A-37
A-43
A-47
A-49
A-33
45
MIAMIBTACH
A-34
46
ATTACHMENT A
PROPOSED MINIMAL SERVICE IMPACT, EFFICIENCIES, ETC.
Position lmDacts
rroJ.
Vacant Filled
Mgr. s
Admin
Non
Mqt.
Reduce contractual television production costs of $'120,000 by 50% by
addino an in-house Media SDecialist oosition.$ (60,000 s (60.000'1.0
;l
ln FY 2010111 a pilot program to reduce overtime in the Fire Suppression
division was approved. The aim of the program was to reduce overtime
on the weekends by hiring three (3) Fire Firefighter l's to \rrork a ueekend
only schedule. The salaries cost for these ,irefighters was to be offset by
the reduction in overtime costs. Although funding for the salaries of
these firefighters has been included in the department's approved budget
each year, the u€ekend program was never implemented. Based on the
structure of the union contract, the most senior and most costly
firefighters rrvould have first option to the weekend schedule and
ultimately creating more costs than savings. The department proposes
utililng the combined salaries of the three firefighters to hire a Training
Division Chief to oversee the training needs of the s\ ,orn staff. (see
Allachmanl Rl q s (60.000'(3.0'(3.0'(3.0'
Total General Funds $ (60,000)l $ (60,000)l (2.0"0.0 13.01 0.0 0.0 (3.01
*Wiij#;:',, :,':i:!iii tNlill
lmplement new service model for trades such as carpenters, electricians,
masons, painters, and plumbers. This is part of an overall strategy to
empora,er each department to control priorities in order to improve the
level of maintenance and condition of our facilities. ln the 2014
Community Survey, residents rated the appearance and maintenance of
the City's public buildings at 79 percent, a decrease from 87 percent in
lhe 2012 survey. The new model should provide greater flexibility and
potentially enhanced services for specialty work while not resulting in any
employees losing employment with the City. However, we will be
reducing the numb€r of positions by tv\€nty-two with associated savings
in equipment, materials, supplies, etc. ln addition, the new model
provides greater flexibility by allowing each department to address their
own priorities, minimize delays, and avoid competing department
interests. The 17 employees affected bythe change (t\,o positions are
vacant) will be placed in altemate positions within Public Works and the
Parks and Recreation department. Furthermore, their cunent
compensation and benefits ra,ould not be impacted. Any savings resulting
from this chanqe u,ould be used to enhance services.g $(19.0 0.0 (2.0 fi7.O 0.0 (19.0
Total lnternal Services Funds $$t7 t9.(
47
&AIAMIBTACH
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ATTACHMENT C
POTENTIAL FY 2014/,15 ADDITIONS AND SERVICE ENHANCEMENTS NOT TNCLUDED IN PROPOSED BUDGET
Requests Total
FT PT
additional support to the Elevator Safety Division to facilitate annual licensing and
and provide administrative support to the Chief Elevator lnspector by adding one Office Associate V
a higher level of customer service and improv€ efficiency and timeliness by adding an
This position would prepare and manage meeting notices, retum '604-CITY'calls, provide assistance to
customers, handle incoming mail, maintain the City's bulletin boards, pay invoices, answer telephones, and
the flow of information externallv and internallv.
a part-time Office Associate lll position to full-time and sharing the
with the Tourism, Culture, & Economic Development department. This pqsition would provide customer
results reports, media assistance, logging and archiving video, photo, media clips and project files, and
adequate internal controls by position to serve as an
for the current cashier at City Hall in the section. 100% funded by Building funds
and management of assets and medical supplies inventory by adding a
This position was recommended by the Commission on Fire Accreditation lnternational (CFAI) in the annual
report to develop a centralized inventory system to better track all assets and equipment. This position
free up the time of administrative Fire Captains and Resource Division Shift Captains would be freed up to
more time for value-added activities.
and make repairs in a timely manner. IRestores one Mechanic psition eliminated during the FY2008
Meet customer service expectations as they relate to turnaround times in the recruitment division by adding an Office
Associate lll position. The most labor-intensive and time consuming activities are associated with making telephone
to verify applicants' former employment histories and schedule pre-employment physicals and fingerprint
appointments. Of these three, the most demanding in terms of time and effort is the verification of
Former employers are reticent to provide information and have no vested interest in responding to our
. Therefore, it falls upon the recruitment staff to call and call again. ln the meantime, hiring decisions remain
unresolved. Most employed applicants are unwilling to give notice at their current.iobs without a formal job offer from
the City. Our due diligence responsibilities prevent us from making those offers until the pre.employrnenl
are complete. Additionally, the Human Resources Depa(ment has assumed City,vide responsibility for
activities related to the assignment of temporary staffing agency personnel to different departments.
This is another labor-intensive. time consuminq function.
Enhance process management and performance improvement by adding a Management Consultant position. The
position would be a catalyst for streamlining, process improvements, improvement initiatives, and
an organization-wide training workshop for 1
Workplace workshop to better understand how cultural context influences cultural communication, key elements of
effective cross cultural communication and learn to respond effectively in spite of communication differences.
Cunent required sessions do not directly address this topic, and skills learned will help improve internal and external
Citfs Service Shopper Program supports our Customer Service standards by helping assess how well the City
ing its customers by evaluating service deliver at interface points. The goal of the program is to obtain
data on customer service to achieve heightened customer service awareness, assist departments in
ing staff training to improve customer service, evaluate results to improve customer service to meet public
and expectations and assess how the City is serving customers at interface points. Assessments are
during the regular work week from 9:00 a.m. to 5:00 p.m., with several afterhours and weekend
as well. Outsourcing will eliminate the need to utilize city personnel to conduct these ongoing
55
Requests Total
FT PT
lmprove administration and planning of recreation operations and programming by adding two Program Coordinatol
positions. These positions would provide support needed by the Facility Managers to carry out existing programs at
the expected service levels, run facilities more efficiently, and free up time to strategically plan and implement new
oroorammino 146.000 2.O 0.0
Expedite and coordinate procurement related activities by adding a Procurement Liaison position. The position woulc
assure compliance with policies and regulations, perform contract management, and develop specifications and
solicitations.60,000 1.0 0.0
Enhance the service level of contractual mowing and green space maintenance by increasing mowing frequency fron
32 to 36 cvcles. increasino litter control. addino dune maintenance/clean uo. and Drovidino routine Dressure cleaninq.1.057.000 0.0 0.0
Enhance maintenance and quality of City parks and facilities by adc,ing: annual soc, replacement for all athletic lields,
additional gymnastics programming, laser grading of baseball and softball fields, additional playground equipment
and repairs, annual resurfacing of four courts, additional and replacement of bike racks, and miscellaneous
eouiDment includino a scissor lift.267.O00 0.0 0.0
Address increasing technology needs by adding an lnformation Tech Specialist lll position in the Technical Services
Division. The new position would provide supervisory oversight to the existing four tech positlons, address increasing
inventory of laptops/desktops and technology needs, and allow for a direct point of contact to better coordinate the
needs of the department in lieu of contacting four individuals. lndustry standards recommend a ratio of 1 technician
for every 86 laptops serviced for government organizations of 1,000 or more employees. The Police Department
currenfly has 380 deployed laptops being serviced by 3 technicians, a ratio of 1:1 13 technicians to laptops. Hiring an
additional technician would adiust the ratio to 1:96. brinoino it more in line with industrv best oractices.72,OOO 1.0 0.0
Provide enhanced coorclination of fleet management activities by adding a Fleet Specialist position. lhe new posrtor
would perform the following functions: develop and implement vehicle replacement programs; coordinate vehicle
auctions, service, repairs, preventive maintenance, delivery, and training; research and evaluate vehicle and
equipment in support of law enforcement initiatives; monitor installations of AVL in vehicles; maintain vehicle
inventory and maintenance logs; track and process toll violations for police vehicles; and process State license
renewals for vehicles with private license tags. fRestores one Fleet Specialist position eliminated during the
FY2008 budsetprocess,52.000 1.0 0.0
Enhance records management unit by adding one Sergeant position. This position would perform an independent
audit and consolidation of UCR coding; provide quality assurance of reports written via the NWS Field Base
Reporting System; assist in the collection of accurate data sets for use in the COMPSTAT process; provide a swom
conduit to the Operations Division for problem resolutions; and investigate and correct Field Base Reporting merge
and content issues.146,000 1.0 0.0
Properly address workload levels in the recorcls management unrt by addrng an Aomrnrstratrve Aroe ll posltron ano
two Data Entry Clerk positions. The Administrative Aide ll position would assist with the workload associated with
public records requests and Uniform Crime Reporting. The two Data Entry Clerks would free up Public Safety
Specialists in the Operations Division from data entry duties to focus on duties such as School Crossing Guard
details, writing moving and parking citations, and responding to incidents for police reports and trafiic crash reports.
fResfores one Administrative Aide and lwo Data Entry Clerk positions eliminated during the FY2010 buclget
orocessl 132,000 3.0 0.0
Enhance training unit by adding one Sergeant position. This position would supervise the officers ancl civilians
assigned to the Training Section in the performance of their duties in training all personnel in the department and
create a separation of duties between the two sergeants allowing for a permanent Range Master to: effectively
supervise the Range Training Officer, manage the use of the department's driving and force simulators, supervise
and manage all use of force training, develop the firearms training program, manage the Taser training program, and
hioh liabilitv trainino oroorams.146.000 1.0 0.0
Provide nightime coverage seven days per week on the wateMays of Miami Beach by creating a Marine Pahol
Ovemight unit consisting of one Sergeant and four Police Officer positions. The overnight unit would investigate
suspicious vessels, thefts from waterfront properties, burglaries/thefts of vessels and personal watercrafts, enhanced
serach and rescue abilities, enhanced Dive Team abilities and coverage.626.000 5.0 0.0
Expand current ATV coverage by adding two dedicated Ary squads consisting of two Sergeants and eight Police
Officers. The two units would enhance cunent service levels on the beach and paved beach walk in the areas of
South Pointe Park through 46th Street and help deter beach thefts, alcoholic nuisances, public intoxication, sex-
related crimes, beach after-hours ordinance, and homeless issues.1.251 .000 10.0 0.0
Enhance cflmtnat rnvesugauons Dy aoorng a HuDilc sarely Specrailsl posrllon (non-sworn, ro penorn rne Toilowng
functions: retrieve, review, and determine evidentiary value of videos from areas crimes were committed; ensure
proper video evidence recovery and chain of custody in support of other units; provide specialized experience of
commercial and residential security camera installations, transfer of video evidence, and knowledge of video formats
and associated technology. fResfores one Publlc Safefy Speciatst position eliminated durlng the FY2010
bttddat D,td,cessl 74.000 't.0 0.0
Enhance criminal investigations by adding a Sergeant and Detective position. The new positions would perform the
following functions: Create a Career Offender/Fugitive Squad tasked with identifying career criminals and fugitives at-
large in the city; effectively track, monitor, and investigate the 80 plus career criminals residing within the city limits
and more than 600 active wanants in the criminal system; and proactively investigate activity using crime analysis
data, field interviews, and surveillances.216,000 2.0 0.0
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN PROPOSED BUDGET
444
56
lncrease enforcement of drunk driving by adding DUI details to staff six saturations and six checkpoints annually.
Costs include overtime and necessary training classes (Standard Field Sobriety Tests, Drug Recognition School, and
services in a timelv manner bv addino a Procurement Liaison
lncrease capacity to process GIS requests,data, and automate GIS tasks by adding a
of six divisions and administrative functions by adding.an Assistant Director position.
funds for street and sidewalk maintenance based on
the backlog, increase of public records requests, and support Homeland Security initiatives by adding an
additional 9-1-1 Records Custodian position in the Public Safety Center Unit.
Create a business incubator at the Byron Carlyle in North Beach. Recurring costs total $193,000. The operating
recurring costs would be pro-rated for 6 months ($145,000) following the build-out. The one-time costs of $145,000
of Economic Development, the RDA, and Real Estate Office. An Assistant Department Director position would
improve the efficiency and management of the departments responsibilities and new City initiatives being added. ln
the Dosition would address succession planninq within the
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDEO IN PROPOSED BUDGET
A.45
57
ATTACHMENT C
POTENTIAL ?( 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN PROPOSED BUDGET
Requests Total
FT PT
nTechnolofiri-:- :. ,, ,, , . T- . :.r.. fu* iffiffiffiS$\sar#4;ii#*l *il6.
Enhance ll project management capaDrlrtres Dy aoorng one Project Manager posrtron Io creale a project
management office (PMO) to handle the implementation of all lT projects. The impact to the General Fund would
be 578.000.95,000 1.0 0.0
lmprove disaster preparedness by backing up city technology data/systems in an out ot region data center. I his
enhancement would be phased in over three years. Year one would be $200,000 including a $40,000 one-time
charge. The one-time charge is proposed to be funded from the lT Tech Fund. Year two would be $100K and year
three would be $50.000. The imDact to the General Fund would be $131,000.160,000 0.0 0.0
Add lnfo Tech I and lnfo Tech ll positions (suppon) to improve services such as reparnng computers, rnstallrng
phones, elc. The lmpact to the General Fund would be $91,000.111.000 2-O 0.0
lncrease Windstorm insurance coverage to assist recovery in case of a tropical storm or hurricane event. During the
last ten years, the amount of coverage the City has purchased has ranged from $10 million to $25 million, in excess
ofapplicabledeductibles. DuringFY2013/l4,theCityincreaseditswindstormcoveragefrom$l0millionto$'15
million. This enhancement would increase funds necessary to purchase an additional $5 million of named windstorm
coveraoe for a total of $20 million. ($330.000) The imoact to the General Fund would be $201,000.330,000 0.0 0.0
rtYtlahaitdiiett .y-r: ;. . ...:. :.1.4f; * #S#fl N:k\- i;fffl 'tffi# . Ntt\i..:a4Fi--,ii1,,,:' l'r,, . ,, , r
lmprove clelivery ol Property Management and ulP constructron projects tnrough tne uulrzaton ol uonstruclron
Material Standards. The proposed standards would ensure that materials selected are compatible for the saltwater
environment of Miami Beach to avoid accelerated deteoriation of components. Examples include the selection of
materials for air conditioning systems, park benches, janitorial dispensers, signage, and fencing materials. The
standards would improve the longevity of materials and reduce maintenance and replacement costs. (one-time
costs) The impact to the General Fund would be $21 5,000.250.000 0.0 0.0
lmprove efficient delivery of property management support ancl administrative services by adding an Office Assocaate
lV position. This position would address additional work load from addressing the backlog of capital renewal and
replacement poects in the areas of procurement, accounts payable, and general administrative support. TDe
impact to the General Fund would be $16,000.54.000 1.0 0.0
Total lnternal Service Funds $ 1.000.000 4.0 0.0
A.46
58
FEDERAL FUNDS:
Federal Funds - (603)
STATE FUNDS:
State Funds - (607)
Total Federal & State Funds
ATTACHMENT D
Police Department
Confiscations - Federal & State Funds
FY 2014115 PROPOSED BUDGET
756,000
FY15
Request
Oroanizational Development Travel & Off-site testing 50,000
Trainino Suoolement to suoolement LETTF 60,000
Crime Scene 3D Camera Svstem 90,000
Bulletoroof Vest Partnershio 35,000
Graffiti eradication throuqh Teen Job Corp.25,000
Bodv Cameras 310,000
Gvm Equipment 10,000
Total Funds (603)580,000
Costs connected with the orosecution/processinq of forfeitures.20,000
Crime Prevention initiatives & School Liaison Proiects 30,000
AR Rifle Proqram/initiative- City's match for reimbursement of rifles at $500.15,000
15% of State Funds collected in FY13 to be used for drug abuse treatment, drug anc
crime prevention education and non-profit community based programs.19,000
PAL Boxing Program 47,OOO
VOCA Salarv Match 45,000
Total Funds (607)176,000
447
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72
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA ADOPTING
TENTATIVE BUDGETS FOR THE GENERAL, G.O. DEBT
SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS
FOR FISCAL YEAR 2014115 SUBJEGT TO A SECOND
PUBLIC HEARING SCHEDULED ON TUESDAY,
SEPTEMBER 30, 2014 AT 5:01 P.M.
WHEREAS, the City Manager's proposed General Fund operating budget released
September 9,2014 was $280,079,000 and the total proposed operating budget for FY 2014115
net of transfers was $501,924,000 including the General Fund, General Obligation Debt
Service, Enterprise Funds, Transfers to the Redevelopment District, and Special Revenues as
shown in Composite Exhibit "A"; and
WHEREAS, the tentatively adopted General Fund budget includes $1.9 million in
employee givebacks; $60,000 in efficiencies; and brings in an additional $1.1 million in Resort
Tax revenues to the General Fund to offset tourism-eligible expenditures; and
WHEREAS, the FY 2014115 proposed General Fund budget totals $280,079,000 and is
about 18 percent more than the FY 2006107 budget despite pension contribution increases of 98
percent during the same period, in spite of the fact that inflation during that period, was
approximately 18 percent; and
WHEREAS, the proposed General Fund budget includes a revenue increase of $15.9
million over FY 2013114, primarily due to increases in property tax revenue, transfers from resort
taxes, and increases in licenses and permits; and
WHEREAS, the proposed Enterprise Fund budgets total $179,846,000; and
WHEREAS, the budget for lnternal Service Funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds, and the Redevelopment district, is
$78,396,000; and
WHEREAS, the proposed Special Revenue Fund budgets total $75,536,000; and
WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for
criminal proceedings for expenditures for Criminal Justice Education degree programs and
training courses for officers and support personnel of the Miami Beach Police Department
pursuant to Section 938.15 of the Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to
Section 938.15 of the Florida Statutes, in the amount of $45,000; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $45,000
for those purposes as authorized pursuant to Section 938.15 of the Florida Statutes, and the
$45,000 shall be expended from the Police Training and School Resources Fund for education
73
degree programs and training courses for officers and support personnel of the Miami Beach
Police Department; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscation Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhoods, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds following a request
to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "8") which states that this request complies with the provisions
of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 201412015 in the
amount of $756,000 shall be funded from State Confiscated Funds in the amount of $176,000,
and Federal Justice Confiscated Funds in the amount of $580,000, as reflected in the attached
Exhibit "B"; and
WHEREAS, funds in the amount of $756,000 are available in the Police Confiscation
Trust Fund; and
WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for
unclaimed evidence which is in the custody of the Miami Beach Police Department and
permanently vests in the Miami Beach Police Department sixty (60) days after the conclusion of
the criminal proceeding; and
WHEREAS, $75,000 has been in the custody of the Miami Beach Police Department
Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the
Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department,
and have now been placed in the Police Special Revenue Account Fund, as provided by
Resolution No. 90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to purchase those items
identified on Exhibit "C"; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor
and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual
and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment, and benefit of the residents of, and visitors to, Miami Beach; and
74
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identifying the following program areas for the CAC: cultural arts grants;
marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year
shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,307,000 budget allocation for
Fiscal Year 2014115 to continue implementation of its programs; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was created to develop,
coordinate, and promote the performing and visual arts of the City of Miami Beach for the
enjoyment, education, cultural enrichment, and benefit of the residents of, and visitors to, the
City; and
WHEREAS, from December 2013 through July 2014, the Cultural Affairs staff and CAC
conducted its application and review process for its Fiscal Year 2014/15 Cultural Arts Grant
Programs; and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs
and both VCA and CAC members for the joint Cultural Tourism grant program, yielded 42 viable
applications, requesting a total of $850,000; and
WHEREAS, the CAC, at its regular meeting on July 10, 2014, reviewed the grant
panelists' recommendations and unanimously supported the recommended Cultural Arts
awards totaling $730,000 for Fiscal Year 2014115 as more specifically identified in column four
of Exhibit "D," attached hereto; and
WHEREAS, the City Manager has reviewed the recommended CulturalArts awards and
concurs with same.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby adopt tentative budgets for the General,
G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and Special Revenue
Funds for Fiscal Year 2014115 as shown in composite Exhibit "A" (Total Revenues and
Expenditures by Fund and Department), Exhibit "8" (Confiscated Trust Funds), Exhibit "C"
(Police Special Revenue Account), and Exhibit "D" (Cultural Arts Council Grants) subject to a
second public hearing scheduled at 5:01 P.M., Tuesday, September 30, 2014.
PASSED and ADOPTED this 1Oth day of September, 2014.
ATTEST:
Philip Levine, Mayor
APPROVED AS TO
FORM & IANGUAGE
CitvAttornev 51'
Rafael E. Granado, City Glerk
75
FUNCTION/DEPARTMENT
COMPOSITE EXHIBIT A
FY ZO14I15 REVENUE SUMMARY
BYFUND Al.lO MArOR CATEGORY
G,O, DEBT RDA
GENERAL SERVICE r AOVALOREM ENIERPRISE
SPECIAL
RE\/ENUES TOTALS
INTERNAL
Senvtce
GENERAL OPERATI NG RE"\'ENUES
Ad Valqm Taes
Ad Valqem- Soih Pointe Ceti
Ag vatm;- capidt Renewat & Repl.
Ad Valom- Nmandy Shor€s
OhetT!x6
Licerees and Psrmits
lntsgoEmmental
Chalggg fcr Senices
Fines & Fodeits
Miiietianui
R6dt Ta Cfltributim
Other
ResqEt Bu!!d!ng Depi. Opmtims
Prior.Y€a[ Surp]us .Ipm..Park_ing Op: Fund
. Suq-To.tal
G.O. DEBT SERVICE FUND
AdValffiTas
Other
Sub-Total
FUND TOTAL
ROA FUNlCiy TIF only
AD VALOREM TAXES
Propsry Ta6- ROA Oty Center (na)
FUND TOTAL
ENTERPRISE FUNDS
Con\€ntion Cstsr
Parking
Sanilation
Sq!rygl Op€Blig!9
S!q!! wats
Wattr Op€Etiore
FUND TOTAL
; $ 114r42Or0OO
: 11!1591000
. ..2r.180,000
: .1.4510@
,.. .?-4,s9,m.
: 26,111,q00
: 10,496,000
: 4,812,000
' 2,/t36,000, 12,s8i,OOO
: 34,0S41000: 27.366.000
: 1,500;OOO:: 8,400,000:
: $ 280,079,000
'r $ 114,420,000
11,159,000
21180,00q
145,000 ,
I , 2+,sas,ooo,
I I 26,111,000
I I :!0:496,000t.: .4:812000
2,436,000
r , i2,sai,ooo
t, 34;OS4,OOO:
i: .27,3pp,00o
I 1 1:9991000i 8,400,000
I $ 280,079.000
INTERNAL SERVICE FUNDS
Centmt Senlcs - -- .. .
Fleet Managoment
l@latim--Tshnd.ogy ......... -.
.?ppeny [4anago.rlgn!. .. .
Risk.Mgnagsmtrt .
Medical & D$tal lnsurance....
. FUNDTOTAL.
SPECIAL REVENUE FUNDS
R6qt Tax
nrt in PuuilC Ptiies
fourism & xcpitality Slholarehips
CultuEl Arts Council
Sretainablity
Waste Hauler
51h & Alton GaEg€
7th St. Garage
TEnspqlation
P@ple's TEGportatim Plan
Pdico Cmfscatim
Pdico Sp€cial ReErus
Pdlce TEining
Red Light Camm
Emergmcy 91-1
lnfumatis & T*hndogy
FUND TOTAL
roiAr- nLL Fuxos
tdii imnCes - '
cnAr,ro rorAt- -ALL FUNDS
$ 5.928.000 i i $ 5,928,000 i
): -:
: $ 286.007.000$ 280.079.000 $ 5.928.000
$ 20.210.000 $ 20.210.000
! $ 12,162,0@
:' so,tos,ooo, 20,067,000
ls,zzo,oooi 20,804,000
Ca,4)8,ooo
5-l?e346poo-$ 179,846,000
I
$.' .-1,046,000
1q,7!7,oq
..:!5,6.291000 :
91751,000 :
14F24P@ ,
26,696,000
$ 78,396,000
107,000
, o2,889,000
72o,OOO
: 142,O0O
1.307.000
, 356.000
77.fi)O
: 222,OOO: 587,ooo
2,385,000
2,739,000
1,45o,OOO. : 756,000; ';';;;; 75,OOO
45,OOO
896,000
38a,000: 395,000
$ 7s,536,000 $ 7s,s36,000
:$ 280,079,000 3 s,928,000' I 20,210,000::l 179,8/16,000: $ 75,536,000i I s01,599,000 :$ 78,396,000
($59,675,000I
3 501,924,000
76
COMPOS]TE EXHIB]T A
FY 2O'I 41 1 5 EXPEN DITU RES
BY FUND AND DEPARTMENT
G.O. DEBT RDA SPECIAL INTERNAL
GENERAL SERVICE AD VALOREITI ENTERPRISE REVENUES TOTALS SERVICE
MAYOR& COMMISSION $1,916,000
ADMII{STRATIVE SUPPORT SERVICE,s
cnY MAIAGER J,ars,ooo
Communicatims : 1,410,O00
BUDGET & PERFORMANCE IMPROV 2,242,OOO
Org. Dev & Perbmance lmprcwmtrt 572,OOO
Educalim Compact
: 5,308,000: 1,667,000
HUMANRESOURCES/LABORRELATIONS 2,172.OOO
Risk Managemenl
Medical Dental
Cnv clenx
. Caimt Serracs
CITYATTORNEY
FINANCE
Fmument
Homelss Se^ic6
BUILDING
]TOT_AL - ALL FUNoS
:L6a ftGIss
:GRAND TOTAL. ALL FUNDS
't?74,ooo
5.017.000
t1,916,000
ira,zei.ooo
$5r017,099
$1(x),O29,OOO
.^^6,629,0q'
$169,162,000
151629rO0O
14,524,M
26,696!00O
1,046,OOO
9,754,000
10,747,000
iECONOMTC DEV. & CULTUF+! ARTS
.Economic DeElopmst
REAL ESTATE, HOUSING & COMM. DEV. 466,000
't,324,000
13.590.000
PLANNING 3,92O,OOO
CultuEl Arts
TOURISM. ECON. DEV & CULTURAL DEV 3.5O9.OOO
COI{VENTTON CENTER
Remia
Art in Public Plac6
fourrsm a flcpitality SholaEhips
CultuEl Arts Council
OPERATIONS
CODE COMPLIANCE
COMMUNMY SEFVrcES
PARKS E RECREATION
PUBLIC WORKS
Prcperty Msagffimt
Sanitation
Smr
Stommter
Water
". Suslanabillty
I Waste Hauls
Nomandy ShoE
: CAPIIAL IMPROVEMENT PROJECTS 4,903,000
PARKING
5!h & A!!on GaEg€
7!h Street GaagE
FLEET MANAGEMENT
TRANSPORTATION
P6de's T_Ensportatim Pla
PUBLIC SAFETY
POLICE
Police Confiscatim
Police Special ReEnu6
Police TEining
Red Light CameE
FIRE
EMERGENCY MANIAGEMENT
Emergercy 9.1-1
GITYWIDE ACCOUNTS
CITYWIDE ACCTS-Nomandy Shma
12,162,OOO
62r889,00_0
......720r00o
142,000
1,307,000
20,067,000
43,276,000
20,804,000
93,1?9'ooo ^
.........-**-- . .l ..,._ _.. . .,, 356,000
77,@O
50,109,000
222,OOO
. ssz,qg
?r385,0O0
l,.zso,ooo
1,1s,0,99
7s6,ooo
.,,,,.75,@Q
.....4_51009
896r00Q
-388;OOo
5,553,000
615,000
29,147,OOO
10,91 1,000
94!865,00O
63,284,000
6,ss3,ooo
i2z,ooo
: CITYWIDEACCIS-OperatingContingency 1,O0O,000
: c_ I]4ry-lDE_ AC_CrS.otlq 81624,000
:Carybffiard tom Prid Ys Sa Asid6 , -.. . .. .0 . ,. . .
Transfu6
Capital lnEtmst Upkep Fund 225,OOO
: lnb & comm Tehnology frng........ ........... ..... .i....- . 395'000 :
: Payes-yo€o Capital 1,400,000
i. CAPII_AI RENEW_4! &-FFPLACEMENT . . ..a!99,o90
G.O. DEBT SERVTCE 5,928,000
:'RDAait rtF i;;nster onty
Clty Caier
$9!qi6,o(n
li
021415,000 i :
::
,'
92,1S!,0@:
ss.gza,ooo
395,000
20,2 10,000 20,210,O@
l--Eso,o?9"ooo --GBr8pool:-$roplo"ooo -T1?9.s46"000: _J?5"s36,000
- -
$561,59L,000 $78,396,000
77
EXHIBIT B
Police Department
Conjiscations - Federal& State Funds
FY15 BUDGET REQUEST
::.-..*
FEDERAL FUNDS:
Federal Funds - (603)
STATE FUNDS:
State Funds - (607)
Total Federat & State Funds
FY15
Request
Oroanizational Develooment Travel & Off-site testino 50,000
Trainino Suoolement to supplement LETTF 60.000
Crime Scene 3D Camera System 90.000
Bulletproof Vest Partnership 3s.000
Graffiti eradication throuqh Teen Job Corp.2s.000
Bodv Cameras 310.000
Gvm Equipment 10,000
Total Funds (603)580.000
Costs connected with the of forfeitures.
Crime Prevention initiatives & School Liaison
AR Rifle Prooram/initiative- Citv's match for reimbursement of rifles at $500.
15o/o of State Funds collected in FY13 to be used for drug abuse treatnrent, drug
crirne prerention education and non-profit community based
PAL
VOCA Salarv Match
Tota!
: 756.000 ,
78
EXHIBIT "8"
CERTIFICATION
l, Daniel J. Oates, Chief of Police, City of Miami Beach. do hereby certfy that the
aforementioned proposed requett for expenditures from the City of lliami Beach police
Confiscation Trust Fund, for the 2014n}15_$gr! V*rt providing funds for expenditures,
complies with the provisions of $ection 932.7055(4)(a), Florida Statutes, and thi Guide to
Equltable Sharlng of Federally Farfeited Property for Local Law Enforcemenl Agencies.
IIII
Police Department
79
EXHIBITC
MIAMI BEACH POLICE DEPARTMENT
SPECIAL REVENUE ACCOUNT
BUDGET
FrscAL YEAR 2014115
LAW ENFORCEMENT EQUTPMENT AtlD SUPPLIES
FACILTTfES U!ANrENA|!CE
TOTAL
80
EXHIBIT C
AFFTD.4VIT
I, Dnnisl J. ,Oates. Chicf of Policc, City of Miami Beach. do hcreby certify that thc
aforementioned Broposed request for cxpenditures linnr the City of Miami Beaeh Poliee T'raining
& School R.csources Fund fur thc 2014/15 fiscal ycar, 1o providc funds lbr the education of
police personnel at various schools, ctrnferences, ryd qqrk*hops and for the purchasq gfllaining
urrd .oi.rurionat supplies. is in accordance rvitlt guidelines lstaU_t1s]r{ by th1 Di-vis,ion qf
Criminal Justice Standards and.Training. as prolidcd try Scction 938"t5 and 941.25, Florida
Sktulcs.
, . 1,".'.,'r' t,
Dale
81
c
5
C
?5
'r.t
a
odo
s
E
R
82