R7A2-Adopt Final Budgets For Gen GO RDA Ent Internal And Special RevCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD
VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FORTHE
FISCAL YEAR 2014115
lntended Outcome S
Ensure expenditure trends are sustainable over the long term
iupporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:
o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
good (Residents: 58%; Businesses 54%)
The FY 2014115 General Fund Operating Budget is $280.0 million, which is $15.9 million or 6.0 percent
more than the FY 2013114 adopted budget of $264.1 million. The City's Operating Budget in total for FY
2014115 is $501,924,000 including the General Fund, General Obligation Debt Service, Enterprise Funds,
Special Revenue Funds and Transfers to the Redevelopment District. This amount is net of lnternal
Service Funds and lnterfund Transfers.
The final millage rate decrease of 0.0926 mills represents approximately half of the remaining millage rate
reduction goal of 0.2079 and does not result in a property tax increase to median or average property
owners that qualify for the homestead exemption and the Save Our Homes cap. The FY 2014115 Budget
includes service level enhancements that address high priority needs of the City as identified through the
strategic planning process and 2014 Community survey.
The FY 2014115 operating budget preserves service levels to the community and adds $60,000 in
reductions and $1.9 million in employee givebacks to almost $79 million in reductions in predominantly
recurring expenditures over the last 8 years.
tax levv is approximatelv $13 million less in FY 2014115 than it was in FY 2006107 .
Financial lnformation :
Source of
Funds:
Amount Account
1 $280,079,000 General Fund Operating
2 $5,928,000 G.O. Debt Service
3 $20,210,000 RDA Funds-Ad Valorem Taxes
4 $179,846,000 Enterprise Funds
5 $75,536,000 Special Revenue Funds
Total $501,924,000 *Net of lnternal Service Funds and Transfers
$78,396,000 lnternal Service Funds
OBPI $59,675,000 lnterfund Transfers
Financial lmpact Summary: The General Fund operating budget is only'18 percent more than the FY
2006107, in spite of 18 percent groMh in the Consumer Price lndex (CPl) in a similar period, 98 percent
qroMh in oension costs, and manv new facilities and oroiects comino on line.
AGENDA ITEIUI I\ ' ' T'-(9 MIAMIBEACH ol;re Q-3o-lt{97
g MIAMI BEACH
Cify of Miomi Beoch, 1 700 Convenlion Center Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM
DATE:
SUBJECT:A RESOLUTION OF THE UIAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH,ADOPTING FINAL BUDGETS
FOR THE GENERAL, G.O. DEBT SERVIGE, RDA AD VALOREM
TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL
REVENUE FUNDS FOR FISCAL YEAR 2014115
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year (FY)
2014115.
PROCEDURE
As outlined in the companion General Operating Millage Agenda ltem, Section 200.065,
Florida Statutes specifies the manner in which budgets are adopted. First, the final millage
rate for both the general operating and debt service is adopted, then immediately thereafter,
final budgets by fund are adopted. The attached Resolution adopting final budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and
Special Revenue Funds for FY 2014115 is therefore presented to you at this time for
adoption.
Additional details are contained in my Budget Message which is attached, however,
highlights of that document are outlined below.
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT
As in past years, the FY 2014115 Work Plan and Budget was developed through an
intensive review process with our City Commission. Preliminary budget information was
provided at the Commission Retreat on June 4th and in meetings with the Finance and
Cityruide Projects Committee (FCWPC) on July 16, August 13, and August 29. The
proposed budget was tentatively adopted by the City Commission at the first public hearing
on September 10, 2014.
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
September 30,2014
ryA"'
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Adopting Final Budgets
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Page 2
The General Fund is the primary source of funding for the majority of City services.
Revenues are derived from ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, user fees for
services, fines, rents and concession fees and interest income. Additionally,
intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding
for tourist-related activities provided by General Fund departments.
The first step in preparing the FY 2014115 budget was an evaluation of Current Service
Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues
that would be generated based on existing tax rate, fees and charges. CSL expenditures
represent the expenditures associated with providing the same level of service next year as
in the current budget year.
At the strategic planning retreat on June 4,2014, the Commission was briefed regarding the
preliminary General Fund Current Service Level (CSL) budget. Property taxes comprise
44o/o of the total General Fund revenue and are a key driverof CSL revenues. The Property
Appraiser provided the preliminary 2014 property values on June 1 ,2014. The preliminary
2014 property values increased 9.4o/o, which resulted in an increase of $11 million in
General Fund property tax revenues.
CSL revenues were estimated to increase $12.7 million due to an $11 million increase in
property tax revenues, a $2.5 million increase in building permit revenue, a $1 million
increase in electric utility and franchise taxes, and a decrease in prior-year set-aside (one-
time revenue) of $1.8 million. The Resort Tax contribution and Parking fund surplus
contribution were assumed to be flat.
CSL expenditures were estimated to increase $10.7 million due to salary increase from a
3% cost of living adjustment (COLA) and0-2% merit pay, the impact of annualized costs for
items added during FY 2013/14, the impact of CSL department requests, and savings in net
lower pension contributions due to savings in Fire and Police form last year's pension
reform offset by a slight increase in MBERP pension contribution.
The preliminary CSL presented at the June 4th strategic planning retreat totaled a net
surplus of $2.0 million. Since that time, the CSL was updated with the fiscal impact of two
items. On July 1st the Property Appraiser provided the certified taxable values for 2014
which are the official numbers used for the budget process. The certified taxable values
increased 10.3o/o, net of the City Center Redevelopment Area, which was higher than the
preliminary taxable value of 9.4o/o. This difference results in an additional $650,000 of
property tax revenue.
On the expenditure side, additional windstorm insurance coverage of $335,000 was added
to the FY 2013/14 budget in the Risk Management fund at the June 11th Commission
meeting. The Risk Management fund is an internal service fund that charges out all of its
costs to other departments in various funds. The General Fund comprises approximately
60% of the Risk charges so the impact to the General Fund for the FY 2014115 CSL is
$201,000.
The net result to the preliminary CSL surplus of $2.0 million given $650,000 of additional
property tax revenue and $201,000 of additional windstorm coverage expenditure is an
updated CSL surplus of $2.45 million.
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FY zOL4lLs CSL UPDATE
CSL Revenues
CSL Expenditures
5 ]-2.7 million
10.7 million
Net Su rplus/(Sh ortfa ll)
Preliminary CSL Surplus
Additional Property Tax Revenue
S Z.O million
S 2.0 million
0.650 million
Additional Windstorm Coverage Expense (0.2) million
Net Surplus/(Shortfall) S Z.+s million
Approaches to Balance
At the August 13,2014 meeting with the Finance and Citywide Committee, Administration
recommended efficiencies totaling $60,000 and presented possible enhancements totaling
$2.+S million. The Committee approved the recommended efficiencies and all but $56,000 of
the enhancements. The Committee directed Administration to evaluate a millage rate
reduction of 0.0220 and determine the amount of enhancements that could be tourism-
related and eligible for Resort Tax funding.
At the next meeting Finance and Citywide Committee on August 29th, Administration
proposed a combined millage rate decrease of 0.0926 mills (includes 0.0234 debt service
rate reduction). The proposed millage rate decrease represents approximately half of the
remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. ln order to absorb the millage rate reduction, the
enhancements were reduced by a total of $630,000 and the Resort Tax transfer to the
General Fund to offset tourism eligible expenditures was increased by $1 ,1 19,000.
These changes result in the ability to reduce property tax revenue $1.5 million and coupled
with the existing impact of $516,000 from the Debt Service millage rate decrease, result in
$2.0 million less in property tax revenue from the proposed millage rate decrease.
Taking into account discussions at the Finance and Cihywide Projects Committee meetings,
the $2.45 million surplus in the General Fund Current Service Level Budget has been
balanced through a combination of proposed efficiencies, enhancements, and changes in
revenues despite an additional millage rate reduction of 0.0926.
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Efficiencies, Reductions and Revenue Enhancements
As with the preparation of budgets for the last seven years, departments are continuing to
analyze and present their budget from two perspectives: 1) reviewing for potential
efficiencies, reorganizations to reduce cost, etc., without adversely impacting services; and
2) performing a modified zero-based analysis of each department budget, identifying
potential service reduction alternatives versus core functions. For each of the potential
service reductions, departments provided the type of impact and the magnitude of the
impact. Core functions were defined as those functions which, if cut, render it impossible for
the department to provide basic service at a reasonable level.
ln spite of the significant reductions in the General Fund over the last seven years, we
continue to be proactive in locating additional efficiencies in the General Fund. For FY
2014115 approximately $60,000 of efficiencies are included in the proposed General Fund
budget. The proposed efficiencies to our existing programs and services are shown in
Attachment A.
Three efficiencies are recommended in the FY 2014115 Budget. The first is to reduce
contractual television production costs by 50 percent by adding an in-house Media Specialist
position in the Communications Department resulting in a savings of $60,000 to the General
Fund.
The second efficiency eliminates three vacant Firefighter I positions added during the FY
2010111 budget process to reduce overtime on the weekends. The weekend program has
been deemed ineffective and the savings from eliminating the positions are proposed to be
applied for a Training Division Chief, which is the Fire Department's highest priority
enhancement request. The savings from the efficiency is offset by the cost of the
enhancement.
Prelidnry ReHU6
Prdiminary Efndibrs
Aditoml ProFrty Td RsEnu6 from C€fffid ProFrty Vdus on July 1d
A&itomlWidbrm Cosq6 EW +pmd atJun€ 11fr Colmasion Mdjrc
Final CSL Surplud(Shorttall)
Miniml lmpact Reduclion / Efficiencis
Pobntd Enhancorenb
Charcs b Enhmc€rlHrAwwt 13th
Charcs b EnhffiffibAwct 29ti
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The third efficiency in the Property Management Department was approved by the City
Commission on July 23,2014. This efficiency implements a new service model for trades
such as carpenters, electricians, masons, painters, and plumbers. This is part of an overall
strategy to empower each department to control priorities in order to improve the level of
maintenance and condition of ourfacilities. ln the 2014 CommunitySurvey, residents rated
the appearance and maintenance of the City's public buildings at 79 percent, a decrease
from 87 percent in the 2012 survey. The new model should provide greater flexibility and
potentially enhanced services for specialtywork while not resulting in any employees losing
employment with the City. However, we will be reducing the number of positions by nineteen
with associated savings in equipment, materials, supplies, etc. ln addition, the new model
provides greater flexibility by allowing each department to address their own priorities,
minimize delays, and avoid competing department interests. The seventeen employees
affected by the change (two positions were vacant) will be placed in alternate positions
within Public Works and the Parks and Recreation department. Furthermore, their current
compensation and benefits would not be impacted. Any savings resulting from this change
would be used to enhance services.
Service Enhancements
The proposed enhancements found in Attachment B reflect services that our residents and
businesses identified as important to them during the 2014 Community Satisfaction Survey
or priorities identified at the City Commission retreat on June 4,2014. The enhancements
also help further three priorities I identified during my selection process: (1 ) increasing public
cleanliness and safety, (2)focusing on customer service to our residents, businesses, and
visitors, and (3) improving the administrative operations that are critical to our service
delivery.
Highlights of the $5.8 million of enhancements funded across all funds to address priorities
in the City's Strategic Plan include:
. Address flooding and the mitigation of sea-level rise by adding funding for a formal
Mitigation Plan, enhanced stormwater pump maintenance, and several positions to
implement the estimated one-hundred planned stormwater projects over the next five
years.
. The implementation of Body Camera programs to improve accountability in the
Police, Code Compliance, Building, Fire, and Parking departments.
. Several enhancements to improve cleanliness including outsourcing the existing
Cleanliness and Appearance lndex and creating a new Parking Garage lndex and
Bathroom lndex. Also included are the addition of attendants at beachfront
restrooms in Lummus Park and 21st Street, supporting the "can on every corner"
initiative by adding more litter cans across the City, and enhancing the cleanliness
and appearance of City parking garages by increasing the frequency of pressure
cleaning and washdowns.
. lmprove traffic and mobility by creating a new North Beach Trolley, deploying
lntelligent Transportation System solutions for special events, implementing
enhanced loading zone enforcement, promoting a bicycle safety campaign, and
creating a Mystery Rider program to assess the level of service on our trolleys.
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. Establish a more proactive code compliance environment by adding dedicated
officers in the Entertainment District and a unit to enforce Short-Term Rentals.
lmprove the ability to more effectively schedule for special details such as noise,
vendors, and flyers/handbills by converting twelve parttime positions to six full-time
Code Compliance Offlcer positions.
. lmprove security at our city parks by creating a new Park Ranger program and
address homelessness at Lummus Park and other locations by conducting sweeps,
providing for ambulance service, enhanced tracking of the homeless, and additional
shelter beds.
. Enhance communications with our residents by implementing a new 3-1-1 customer
service model, enhancing programming on Miami Beach TV, and enhance the City's
website and social media capabilities.
. Enhance hurricane and disaster preparation by funding key equipment and address
security upgrades in City facilities that will be supplemented by grant funds.
. Strengthen internal controls by adding a position in lnternal Audit to increase audit
coverage as well as the quality and frequency of audits.
. Support excellence of our public schools by funding professional development at
Nautilus Middle School and Miami Beach Senior High to help sustain the
lnternational Baccalaureate program.
. lmprove the building development process by providing optional expedited plan
review services, additional administrative support to the five Development Review
Boards, ensure compliance with parking impact fees, and establish an unsafe
structures panel.
. Several administrative enhancements including the implementation of the first phase
of an Employee Wellness program, improving the computing environment consistent
with best practice by reducing personal computer replacement from five to three
years, improving prompt and comprehensive legal services, enhancing training in the
Fire Department, creating an Employee Suggestion program to spur innovation,
expedite the procurement of goods and services, and enhance the implementation of
new parking technology systems.
A list of potential additional enhancements requested by departments but not recommended
by me in the Proposed Budget can be found in Attachment C. While many of these potential
enhancements are important and should be considered over time, they were considered a
lower priority than those included in the FY 2014115 Budget and Work Plan.
lncreased Use of Resort Taxes to offset Tourism Eligible Expenditures in the General
Fund
Based on an outside consultant study conducted in2010 using FY 2007108 actual costs, it is
estimated that there are approximately $50.5 million in eligible resort tax expenditures in the
General Fund. However, $8.8 million of these costs were estimated as being addressed by
dedicated funding pursuant to the Miami-Dade County Convention Development Tax
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interlocal agreement, thereby resulting in approximatelv $41 .7 million in eliqible Resort Tax
expenses in the General Fund.
These include expenses associated with police officers serving entertainment areas; a
portion of fire rescue services from Fire Stations 1 &2; ocean rescue services; enhanced
code compliance provided to respond to evening entertainment area violations and staffing
of special events; other code compliance activities in tourism and visitor related
facilities/areas; Tourism and Culture Department and the Cultural Arts Council; museums
and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of
revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor
Centerfunding; holiday lights; Jewish Museum; Miami Design Preservation League (MDPL);
Orange Bowl; monuments; etc.
Based on FY 2013114 resort tax collections to date, it is estimated that there will be an
additional $1,119,000 available in resort tax collections to provide additional funding for
these General Fund activities in FY 2014115. The total Resort Tax Fund transfer to the
General Fund for FY 2014115 is approximately $34.1 million.
FY 2014l15 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The FY 2014115 Enterprise Funds Budget is $179.8
million. This represents an increase of $19.0 million (12 percent) from the FY 2013114
budget of $160.8 million, primarily due to:
. lncreases in salary (3 percent COLA and 0-2 percent Merit) and health insurance
costs of 9 percent
o An $8.7 million increase in Stormwater to support the strategic planning initiative to
address flooding and sea-level rise over the next five years. This increase is
supported by a monthly Stormwater rate of $16.67 per Equivalent Residential Unit
(ERU), which represents an increase for a residential customer of $7.61 per month
above the FY 2013114 amount of $9.06 per month.
. A $5.1 million increase in Sewer due to an increase of fees charged by Miami-Dade
Water and Sewer Department (WASD)to treat the City's wastewater, increase in
scheduled debt service for outstanding debt, lower annual true-up from WASD,
higher DERM fees, and existing operating deficit. This increase is supported by a
monthly fee of $7.55 per thousand gallons, which represents an increase of $1.21
per thousand gallons from the FY 2013114 rate of $6.34 per thousand gallons.
. Parking enhancements totaling $1.0 million to increase the cleanliness and
appearance of the City parking garages, implementation of loading zone
enforcement, creation of a new Garage Cleanliness lndex, and implementation of a
new body camera program.
o Sanitation enhancements totaling $851,000 to provide better service at beachfront
restrooms by adding attendants to the restrooms in Lummus Park and 21't Street on
weekends, holidays, and special events, support the "can on every corner" initiative
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by adding more litter cans across the city, and creating a new Bathroom Cleanliness
lndex to assess the 64 public restrooms throughout the city.
. Water reflects a small rate increase of $0.07 to pass through the Miami-Dade County
increase to wholesale rates for the purchase of potable water.
FY 2Of 4/15 INTERNAL SERVIGE FUND BUDGETS
lnternal Service Funds are comprised of the Central Services, Fleet Management,
lnformation Technology, Risk Management, Medical & Dental, and Property Management
Divisions. The FY 2014115 lnternal Service Fund budget is $78.4 million, or 3.9olo, higher
than in FY 2013/14. InternalService costs are completelyallocated to the GeneralFund and
Enterprise Fund departments, and the Risk Management Fund reimburses the General
Fund for the cost of legal services.
FY 2014/15 RESORT TA)( FUND BUDGET
The FY 2014115 Resort Tax budget is $62.9 million, an increase of $2.1 million or 4 percent
from FY 2013114. This reflects the continued increase in resort tax revenues, consistent
with other tourism indicators throughout the County, but especially in Miami Beach.
Highlights for FY 2014115 include:
. New enhancement of $476,000 to support the initiative to provide better service at
beachfront restrooms by adding attendants to the beachfront restrooms in Lummus Park
and 21st street on weekends, holidays, and special events.
. New enhancement of $200,000 to deploy interim lntelligent Transporation System (lTS)
solution for major special events and high impact periods.
. $34,084,000 (a $1,119,000 increase) is provided to the General Fund to support new
and continuing tourism eligible expenditures. New examples include more proactive
code enforcement, cleanliness index, park ranger program, homelessness at Lummus
Park, and hurricane and disaster preparation equipment, and increased support for the
Miami Beach Botanical Garden. Continuing expenditures include public safety programs
such as ocean rescue, police services on Lincoln Road, Ocean Drive/Lummus Park,
Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic
enforcement and special event staffing; and fire rescue units in tourist and visitor areas.
The funding also supports code compliance services to respond to evening
entertainment areas and provides for a portion of the operational costs of the Tourism
and Cultural Development.
. $3 million for enhancing the outcomes from major events such as Memorial Day,
including management, Goodwill Ambassadors.
. The contribution to the greater Miami Convention and Visitors Bureau remains flat at
$5.4 million pending contract negotiations expected to result in a performance-based
contract.. The contribution to the Miami Beach Visitor and Convention Authority will increase from
$2,289,000 to $2,410,000 based on the legislated funding formula.
. $173,000 is provided to continue the local Miami Beach marketing campaign, to be
matched with funds from the Greater Miami Convention and Visitors Bureau, the Miami
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Adopting Final Budgets
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Beach Visitorand Convention Authority, and the CulturalArts Council. lncluding $73,000
for the Washington Avenue tourism enhancement initiative.. $230,000 for holiday decorations.. $100,000 for the sponsorship fee to help offset marketing and advertising expenses
associated with the Ms. USA or equivalent event
CONCLUSION
ln summary, the final millage rate decrease of 0.0926 mills represents approximately half of
the remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. The FY 2014115 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic
planning process and 2014 Community survey.
The Administration recommends adoption of the attached Resolution which establishes final
budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and lnternal
Service, and Special Revenue Funds for FY 2014115.
Attachments
JLM/JW
106
RESOLUTION NO.
t',tffi 'Jl 3l o #'oS I'J,:. I' H'^ iH ??"t? #i"JJt:
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE
FUNDS FOR FISCAL YEAR 2014115
WHEREAS, the City Manager's proposed General Fund operating budget released
September 9th,2014 was $280,079,000 and the total proposed operating budget for FY 2014115 net
of transfers was $501 ,924,000 including the General Fund, General Obligation Debt Service,
Enterprise Funds, Transfers to the Redevelopment District, and Special Revenues as shown in
Exhibit "A"; and
WHEREAS, on September 10, 2014, the City Commission held its first duly noticed public
hearing and adopted the Tentative FY 2014115 Operating Budget; and
WHEREAS, the final General Fund budget includes $1.9 million in employee givebacks;
$60,000 in efficiencies; brings in an additional $1.1 million in Resort Tax revenues to the General
Fund to offset tourism-eligible expenditures; and
WHEREAS, the FY 2014115 final General Fund budget totals $280,079,000 and is about 18
percent more than the FY 2006107 budget despite pension contribution increases of 98 percent
during the same period, in spite of the fact that inflation during that period, was approximately 18
percent; and
WHEREAS, the final General Fund budget includes a revenue increase of $15.9 million over
FY 2013114. primarily due to increases in property tax revenue, transfers from resort taxes, increases
in licenses and permits;and
WHEREAS, the final Enterprise Fund budgets total $179,846,000; and
WHEREAS, the final budget for lnternal Service funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds and the Redevelopment district, is $78,396,000;
and
WHEREAS, the finalSpecial Revenue Fund budgets total$75,536,000; and
WHEREAS, the City of Miami Beach is authorized to assess an additional $2.00 for
expenditures for Criminal Justice Education degree programs and training courses for officers and
support personnel of the Miami Beach Police Department pursuantto Section 938.15 of the Florida
Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section
938.15 of the Florida Statutes, in the amount of $45,000; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $45,000 for
those purposes as authorized pursuant to Section 938.15 of the Florida Statutes , and the $45,000
shall be expended from the Police Training and School Resources Fund for education degree
programs and training courses of those officers and support personnel of the Miami Beach Police
Department.
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures
to be utilized for the appropriation and expenditures of the Police Confiscation Trust Fund; and
107
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and prevention
programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the City
of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by
the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification
which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes
(written certification attached as Exhibit "8"), and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 201412015 in the
amount of $756,000 shall be funded from State Confiscated Funds in the amount of $176,000, and
Federal Justice Confiscated Funds in the amount of $580,000, as reflected in the attached Exhibit
ttB"; and
WHEREAS, funds in the amount of $756,000 are available in the Police Confiscation
Trust Fund.
WHEREAS, Section 705.105 of the Florida Statutes, sets forth the procedure for unclaimed
evidence, which is seized by, and in the custody of the Miami Beach Police Department, and shall
vest permanently in the Miami Beach Police Department sixty (60) days after the conclusion of the
proceeding; and
WHEREAS, $75,000 was seized, and has been in the custody of the Miami Beach Police
Department Property and Evidence Unit in excess of the statutory period set forth in Section 705.105
of the Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department, and
have now been placed in the Police Special Revenue Account Fund, as provided by Resolution No.
90-19931, adopted on March 7,1990.
WHEREAS, the Miami Beach Police Department seeks to purchase those items identified on
Exhibit "C."
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor and
City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and
performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment and
benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on June
3, 1998, identifying the following program areas for the CAC: cultural arts grants; marketing; facilities;
advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year shall be
adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,307,000 budget allocation for Fiscal
Year 2014115 to continue implementation of its programs; and
108
WHEREAS, the Miami Beach CulturalArts Council (CAC)was created to develop, coordinate,
and promote the performing and visual arts of the City if Miami Beach for the enjoyment, education,
culturat enrichment, and benefit of the residents of and visitors to the City; and
WHEREAS, from December 2013 through July 2014, the Cultural Affairs staff and CAC
conducted its application and review process for its Fiscal Year 2014115 Cultural Arts Grant
Programs; and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs and
both VCA and CAC members for the joint Cultural Tourism grant program, yielded 42 viable
applications, requesting a total of $850,000; and
WHEREAS, the CAC, at its regular meeting on July 10, 2014, reviewed their
recommendations and unanimously supported the recommended Cultural Arts awards totaling
$73O,OOO for Fiscal Year 2O14t15 as more specifically identified in column four of Exhibit "D",
attached hereto.
WHEREAS, the City Manager has reviewed the recommendations and concurs with same;
and
WHEREAS, in order to utilize the use of FY 2013114 year-end surplus funds, the Mayor and
City Commission woutd need to waive the City's established policy of not utilizing one-time, non-
reiurring revenue to subsidize recurring personnel, operating, and maintenance costs; and
NOW THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND THE CITY
COMMTSSTON OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on September 30, 2014, the City Commission hereby waives the City's policy of not utilizing
one-time, non-recurring revenue to subsidize recurring personnel, operating, and maintenance costs
for FY 2014115, and hereby adopts final budgets for the General, G.O. Debt Service, RDA Ad
Valorem Taxes, Enterprise, tnternal Service, and Special Revenue Funds for Fiscal Year2014115 as
shown in Exhibit "A' (Total Revenues and Expenditures by Fund and Department), Exhibit "B"
(Confiscated Trust Funds), Exhibit "C" (Police Special Revenue Account), and Exhibit "D" (Cultural
Arts Council Grants).
PASSED and ADOPTED this 30th day of September. 2014'
ATTEST:
Philip Levine, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Rafael Granado, CitY Glerk M4;$r
109
EXHIB]TA
Revenue Summary
by Fund gnd illajo( Catggory
------E3zeood: i-
i i: t: :: 1o,747,W: ;i | .: 15,629,000
14,524,000
110
FUNCTION/DEPARTMENT
t!,Q49,0m
:G.O. DEET SERVICE
RDA€lty TIF TranJer only
: clly ce,!!Ft.........
111
EXHIBIT B
P-o-|igg,D_e.-partm.en-t
Confiscations - Federal& State Funds
I FY15BUDGETREOUEST i:,;i
. FEDERAL FUNDS:
iFederal Funds - (603)
FYl5
Reouest
Orqanizational Development Travel & Off-site testing 50.000
Traininq Supplement to supplement LETTF 60.000
Crime Scene 3D Camera System 90,000
Bu lletoroof Vest PartnershiP 35.000
Graffitieradication through Teen Job Corp.25,000
Bodv Cameras 310.000
Gym Equipment 10.000
Total Funds (603)s80.000
l
STATE FUNDS:
Costs connected with the of forfeitures.
Crime Prevention initiatives & School Liaison
ram/initiative-match for reimbursement of rifles at $500.
15o/o of State Funds cotlected in FY13 to be used for drug abuse treatnrent, drug and
crime prerention education and non-profit community based
PAL Boxi
VOCA Match
Total Federal & State Funds j zso.ooo :
112
EXHIBIT'B'
CERTIFICATION
l, Daniel J. Oates, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach police
Confiscation Trust Fund, for the 201412015 fiscal year providing funds for expenditures,
complies with the provisions of Section 932.7055(4)(a), Florida Statutes, and the Guide to
Equitable Sharing lly Forfeited Property for Local Law Enforcement Agencies,
s, Chief of Police
Police Department
,r#ru
113
1 ......_..... .. .. ..-.... .,..-...-
I
ts "r ^in'-.-i <n 'iA4
EXHIBIT C
MIAMI BEACH POLICE DEPARTMENT
S,PEC tA!- REVE N U E ACCOU,NT
BUDGET
FISGAL YEAR 2014115
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iiil
a....... . ----.. .--"...'.- :*^"'**i:*" '--"'' -*--' -:
irlt
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t.i,,l - - _-':-*'*.toral-; .$ 75,oool
114
EXHIBIT "C"
AI;I;IDAVI'I
I, Daniel Oates. City ol'Miami lleach. do hcrcby certify that the albrementioned proposed
request for expenditures from the City ol'Miami lleach llolice Training & School Resources
Fund for the 2014/15 fiscal year. to provide lbnds lbr the education of police personnel at
various schools, conferenccs, and workshops and lbr the purchasc of training and operational
supplies, is in accordancc with guidclines established by the Division of Criminal Justice
Standards and 'l'rainiAg. as provided by Section 938. I -5 and 943.25, [lorida Statutes.
q
Date
Mianri Beach Police DePartment
115
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PsxUI
116
MIAMIBEACH
City of Miomi Beoch, 'l 200 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
Jimmy L. Moroles, City Monoger
Iel: 305473-701 0, Fox: 305-673-7782
September 30,2014
Honoroble Moyor Philip Levine ond Members of the City Commission:
I om pleosed to tronsmit the Adopted Work Plon ond Operoting Budget for Fiscol Yeor (FY)
2014/15, commencing on October 1,2014 ond ending on September 30, 2O15, including the
Adopted Work Plon, the Adopted Operoting Budget, the Adopted Copitol Budget, ond the
ossocioted Copitol lmprovement Progrom for FY 2015/16 through FY 201 8/19. The totol
Adopted Generol Fund Operoting Budget is $280.0 million, which is $.l5.9 million or 6.0 percent
more thon the FY 2O13/14 odopted budget of $264.1 million.
Further, Generol Fund reserve levels os of September 30, 20.l3 for the I I percent emergency
reserye ond the 6 percent contingency gool were o totol of $at.S million. The I I percent Generol
Fund emergency reserve requirementfor FY 2014/15, bosed on the odopted operoting budget (net
of copitol tronsfers ond reserves) is $30.3 million. This results in $.l3.8 million (or 5.0 percent)
ovoiloble for odditionol contingency, if there ore no odditionol chonges in fund bolonce, ond no
odditionol tronsfers mode.
fhc nf 2Ol4/15 b"dg"r pnesclnres lrtwicc lcvcls to thc community ond adds
$@,OOO in lcdlualons and $1,9 million in cmploya givebacl<s to almosr $79
million in duaions in predominanily rccuning cxpcndiwrcs over thc last I
,rcars
The millage rate dcctc,ase of O.(81126 mills nepnesents approximarely half of
the temaining millage ralc tladuclion g@l of O.2O79 and docs not tesult in a
propefi lrrx incrca* to median or or/enage prcperfy owners thaf qualifu for
lhe homestead exemprion and the Save Our Homes cdp.
The adopted propefi iax levy is approximately $13 million less in FY
2Ol4/15 than it was in FY 2(n6/O7.
The General Fund operolting budget is
2006/07, in spite of 18 percent growth
a similar period, 98 percent growth
facilities and projects coming on line,
only 18 percenl more than the FY
in the Consumer Price lndex (CPI) in
in pension cosls, and many new
117
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-2
The City's Adopted Operoting Budget in totol for FY 2014/15 is $50,l ,924,000 including the
Generol Fund, Generol Obligotion Debt Service, Enterprise Funds, Speciol Revenue Funds ond
Tronsfers to the Redevelopment District. This omount is nei of lnternol Service Funds ond lnterfund
Tronsfers.
The City of Miomi Beoch hos experienced significont chonge in the lost severol yeors, due to
chonges in property tox legislotion, property volues thot first increosed ond then declined, ond
increosing pension plon contributions due to the downturn in the investment morket. Todoy,
propertyvolues in FY 20.l 4/15 ore slightly more thon volues in FY 2008/09, $27.,l billion versus
$ZO.q billion.
ln FY 2010/11 the city's opprooch to oddressing the then deficit of $32 million included o
distribution of the sho*foll between toxpoyers ond employees. Toxpoyers hod their tox rote
increosed from 5.6555 to 6.2155, on increose of 0.56 mills while employee givebocks totoled
$l I million. The gool of the Commission hos been to return to o milloge rote of 5.6555 mills os
property volues increose over time. lt should be remembered thot between FY 2009/10 ond FY
2010/11, property volues declined by $2.6 billion which, together with pension cost increoses,
drove the need for on increose in the milloge. As property volues increose in the future, there will
be odditionol opportunities to bring the milloge down to 5.6555.
ln FY 20.l 1/12 the City took its first step in thot direction with o reduction in the milloge rote of
0.05 mills. The milloge rote for FY 2012/13 reduced the operoting milloge by on odditionol
0.0246 mills. ln the FY 2013/14 budget, the milloge rote wos reduced 0.2275 mills. Over three
yeors, this reduction represents 63 percent of the gool to get bock to o milloge rote of 5.6555. The
remoining gool for milloge reduction is 0.2079.
The Adopted Budget reflects o totol combined milloge rote for the City of Miomi Beoch ol 6.0237,
which represents o decreose of 0.0926 mills. The odopted operoting milloge decreosed 0.0692
mills ond includes o generol operoting milloge rote of 5.7942 ond o Generol Fund Copitol
Renewol ond Replocement milloge of 0..l083. The odopted voted debt service milloge rote is
odiusted from 0.2529 to 0.2295, o decreose of 0.0234 mills. The odopted milloge rote decreose
of 0.0926 mills represents opproximotely holf of the remoining milloge roie reduction gool of
0.2029 ond does not result in o property tox increose to medion or overoge property owners thot
quolify for the homesteod exemption ond the Sove Our Homes cop.
As shown in the toble below, in prior yeors the City of Miomi Beoch significontly reduced tox rotes
os properiy volues increosed. Between FY 1999/00 ond tY 2009/10, totol combined City of
Miomi Beoch property tox rotes declined opproximotely 2.8 mills. ln FY 2007/08 olone, the
milloge rote declined by opproximotely .l.8 mills, with onnuol sovings to the overoge homesteoded
property of over $400.
118
FY 20.l 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-3
Property Volue, Milloge ond Properfy Tox Levy
Toxo ble
Volues Chorl
Toxoble
Property Volues
Ihillionsl
Finol/Revise
d Toxoble
Vo lues
Ihillinnsl
Millooe Rotes Tox Lew lin millions)
Toto I
Combined
Cily vvide
Milloqe
Gnerol
Fund,/ RD
A Millooe
Toiol Tox levy
includino Debt
Generol
Fund Totol
(including S.
Pointe, ond
Renewol &
leolocement
FY 1997 /98 $ 6.46 $ 6.40 9.2 r 00 7.4990 $57 45 $ 46.7 8
FY1998/99 $ 6.97 $ o.az 8 9830 7 4990 s 6037 $ 4466
FYt999 /OO $ 7.66 $ 7.54 8 6980 7 4990 $ 64.29 $ 47.36
FY2000,/0 I s 832 $ 822 8.5550 7.3990 $ 6908 $ 49 7s
FY2001 /A2 $ e.4o $ 9.22 8.3760 7.2990 $ 75.97 $ 54.37
FY2002/A3 $0.56 $o.41 8.3220 7.2990 $ 84 BI $ 6l .05
FY2003/04 $2.O9 $I85 8 1730 7 2990 s 9539 $ 68 17
FY2004/Os $4.O4 $3 .86 8 1730 7 4250 $10.74 $ 7938
FY2OO5/46 s $715 8.0230 7.4810 $35.9 r $r.69
FY?C,C,6 /07 $ 22.74 $ 22.26 7.6730 7.3740 $68 38 $40 31
FY2007 /AB $ 26 85 $ 26.1 4 5.8970 5.6555 $50.42 $25 )1
FY200B/09 $ 2690 $ 25.89 5 8930 5.655s $50.59 $25.94
FY2009 /0 $ 24.70 $ 23.24 5 9123 5 6555 $38.70 $5.73
FY20 o/$ 22.10 $ 20.97 6 5025 62155 $2A < ($2.1 4
FY20 t/2 $ 2r.98 $ 2A.7s 6.4539 6. r 655 $34 75 $1.29
FY20 2/3 $ 2307 $ 22.02 6.3477 6.0909 $39.r0 $4.32
FY20 3/4 $ 24.66 $ 23.64 6.1 r63 5 8634 $43 26 $7.41
FY20 4/5 $27 t0 6.0237 5.7942 $55.r0 $27 76
Further, despite on odiustment of 0.56 mills in the operoting tox rote in FY 2010/11, City of Miomi
Beoch odopted combined milloge rotes todoy remoin more thon 2.6743 mills lower thon in FY
1999/00 (31 percent), ond 1.6493 millslowerthon2006/07(21.5%1. Asoresult,theodopted
properly lox levy is opproximotely $13 million less in FY 2014 1 5 thon it wos in FY 2006 -
TOTAL COMBINED MILLAGE
$ o.oom
GEO smm
UDl!
=
4.00m
119
FY 2014/ 15 Adopted Work Plon ond Budget Messoge
Poge A-4
Property Volues ond Tqx Levy
@co
=:
oJxoF!0c
.o
Eo(.J
240
220
200
180
160
140
120
100
3op
oEq20:
9l-co
106
6'
0 i2.
'07 '08 '09 '10 '11 ',12 '13 '14 ',15
I Propefty Values --r-Tax Levy including Debt
Todoy's Generol Fund Operoting Budget olso reflects greoter diversificotion of revenues since FY
2006/07. The Adopted Work Plon ond Budget includes $SA. t million in resort toxes to fund
tourism-eligible expenditures ond o $8.4 milllon tronsfer of Porking Operotions Fund yeorend
surplus os well os Porking Operotions Fund reimbursements ond right-of-woy fees poid to the
Generol Fund thot totol $44.2 million; opproximotely 16 percent of the Adopted Generol Fund FY
2014/15 Budget. ln lorge port due to these olternotive sources, propefi iax revenues
represeni less than half (45.7 percent) of the total funding lor the General Fund
budget, os compored to 59 percent in FY 2006/07, o significont reduction over the post severol
yeors.
Between FY 2007/08 ond FY 20]3/14, the Generol Fund obsorbed olmost $5.l million in
reductions (olmost 1Z percent of the $244 million FY 201 1/12 Generol Fund budget) ond
eliminoted 276lulfiime ond 1 1 porttime positions ocross oll funds. Combined with opproximotely
$ZS.q million in employee "give-bocks" ochieved between FY 2009/10 ond FY 20.l3/14, this
represents almost 577 million in combined "givebacks" and reductions over 7
Yedrs.
General Fund
FY 2013/'14 Adopted 7-Year Total
3l FT PT s FT PT
rublic Sefetu rs2so ooo /s8 021 0C5 r6a o 10
(186,000 2.O ($6.126.867 (66.0 (23.0
\dministrative Support (139,000 (0.s ($3.186.694 (34.4 1.0
:con & Cultural Oev (42.OO0 ($1.235.426 (17.0
)itvwide (s1.619.642
Subtota s (617.000 (2.5 ($20.1a9.724 (185.4 (21.O
[ransfers ($23.'168.966
Tota s (617.000 t2.s s (43.3s8.690 ('t8s.4 121.O'.
nternal Service Funds r373.OOO 1.0 ($3.A71.225 I34.1
:nterDrise Funds (122.MO (2.O 2.O (s3.6s1.02't rs3.o 10.0
GRAND TOTAL REDUCTIONS t1.112.OOO l5-5 2.O 3 Iso.880.936 t276.5 1l_0'
I$4.666-OOO 1S25 933 360
s 15-rra-ooo'(5-5 2.O 3 I76.a14.296)l l276.stl fir.0'
* FY 201213 Budgeted included $3.8 savings for EmplolEe Givebacks, of which only $918K rere achieved
120
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-5
Of note, the FY 2014/15 odopted Generol Fund Budget is obout $42 million (18 percent) more
thon the FY 2006/02 budget, despite pension contribution increoses ol $27.3 million during the
some period. lnflotion from October, 2006 through June, 2014, o similor period, wos
opproximotely 1 8 percent. This reflects o significont decreose ocross oll other expendifures during
thot time period. At this point, onnuol contributions to the City's two pension plons olone represent
more thon $SS.t million (20 percent) of the totol Generol Fund budget. As o result, pension reform
continues to be o high priority for the City. The odopted FY 2014/15 Generol Fund budget
includes positive impocts from union ogreements totoling $.l.9 million to the Generol Fund.
As in post yeors, the Adopted Work Plon ond Budget wos developed through on intensive review
process with our City Commission. Preliminory budget informotion wos provided ot the
Commission Retreot on June 4'h ond in meetings with the Finonce ond Citnvide Proiects Committee
(FCWPC) on july 16, August .I3, ond August 29. The FY 2014/15 budget wos tentotively
odopted by the City Commission ot the first public heoring on Sepiember 1 0, 2014.
GENERAT FUND CURR.ENT SERVICE TEVEL BUDGET DEVETOPMENT
The Generol Fund is the primory source of funding for the molority of City services. Revenues ore
derived from od volorem property toxes, fronchise ond utility toxes, business license ond permit
fees, revenue shoring from vorious stotewide toxes, user fees for services, fines, rents ond
concession fees ond interest income. Additionolly, intergovernmentol revenues from Miomi-Dode
County ond Resort Toxes contribute funding for tourisFreloted octivities provided by Generol Fund
deportments.
The first step in preporing the FY 2014/15 budget wos on evoluotion of Current Service Level (CSL)
revenues ond expenditures. CSL revenues represent the omount of revenues thot would be
generoted bosed on existing tox rote, fees ond chorges. CSL expenditures represent the
expenditures ossocioted with providing the some level of service next yeor os in the current budget
yeor.
At the strotegic plonning retreot on June 4, 2014, the Commission wos briefed regording the
preliminory Generol Fund Current Service Level (CSL) budget. Property toxes comprise 447o of the
totol Generol Fund revenue ond ore o key driver of CSL revenues. The Properiy Approiser provided
the preliminory 2014 property volues on June 1,2014. The preliminory 2014 property volues
increosed 9.47", which resulted in on increose of $l I million in Generol Fund property tox
revenues.
reductions and includes Sl.9 million in employee givebacks.
121
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-6
CSL revenues were estimoted to increose $12.7 million due to on $l I million increose in property
tox revenues, o $2.5 million increose in building permit revenue, o $l million increose in electric
utility ond fronchise toxes, ond o decreose in prior-yeor set-oside (one-time revenue) of $,l.8 million.
The Resort Tox contribution ond Porking fund surplus contribution were ossumed to be flot.
CSL expenditures were estimoted to increose $lO.Z million due to solory increose from o 3% cost
of living odiustment (COLA) ond 0-2% merit poy, the impoct of onnuolized costs for items odded
during FY 20,l3/14, the impoct of CSL deportment requests, ond sovings in net lower pension
contributions due to sovings in Fire ond Police form lost yeor's pension reform offset by o slight
increose in MBERP pension contribution.
The preliminory CSL presented ot the June 4th strotegic plonning retreot totoled o net surplus of
$2.0 million.
Since thot time, the CSL wos updoted with the fiscol impoct of two items. On July I st the Property
Approiser provided the certified toxoble volues for 20,l4 which ore the officiol numbers used for
the budget process. The ce*ified toxoble volues increosed 10.3%, net of the City Center
Redevelopment Areo, which wos higher thon the preliminory toxoble volue of 9.4%. This
difference results in on odditionol $650,000 of property tox revenue.
On the expenditure side, odditionol windstorm insuronce coveroge of $335,000 wos odded to the
FY 20.l 3/14 budget in the Risk Monogement fund ot theJune I lth Commission meeting. The Risk
Monogement fund is on internol service fund thot chorges out oll of its costs to other deportments in
vorious funds. The Generol Fund comprises opproximotely 60% of the Risk chorges so the impoct
to the Generol Fund for the FY 2014/15 CSL is $20,l,000.
The net result to the preliminory CSL surplus of $2.0 million given $650,000 of odditionol property
tox revenue ond $20.I,000 of odditionol windstorm coveroge expenditure is on updoted CSL
srrrnlu.s oI *? 45 million
FY 2OL4|L5 CSL UPDATE
r.,,r,i.' r :',' k9fi$Bmrtr" csL-;of.@F q,ffi,,1,115,,i 1:;;,1.1:.,,,,1
CSL Revenues
CSL Expenditures
5 L2.t miilion
tO.7 million
Net Su rplus/(Shortfa I l)
.';. .,,1 ,:"''; ,..l:lflffid,ffiU,
Preliminary CSL Surplus
S z.o million
Additional Property Tax Revenue
S z.o million
0.650 million
AdditionalWindstorm Coverage Expense (0.2) million
Net Surplus/(Shortfall) S 2.45 million
122
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-Z
APPROACHES TO BAIANCE
At the August 13,2O14 meeting with the Finonce ond Citywide Committee, Administrotion
recommended efficiencies totoling $60,000 ond presented possible enhoncements totoling $2.45
million. The Committee opproved the recommended efficiencies ond oll but $56,000 of the
enhoncements. The Committee directed Administrotion to evoluote o milloge rote reduction of
0.0220 ond determine the omount of enhoncements thot could be tourism-reloted ond eligible for
Resort Tox funding.
At the next meeting Finonce ond Citywide Committee on August 29th, Administrotion recommended
o combined milloge rote decreose of 0.0926 mills (includes 0.0234 debt service rote reduction).
The odopted milloge rote decreose represents opproximotely holf of the remoining milloge rote
reduction gool of 0.2079 ond does not result in o property tox increose to medion or overoge
property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop. ln order
to obsorb the milloge rote reduction, the enhoncements were reduced by o totol of $630,000 ond
the Resort Tox tronsfer to the Generol Fund to offset tourism eligible expenditures wos increosed by
$,l,,I.l9,000.
These chonges result in the obility to reduce properiy tox revenue $.l.5 million ond coupled with the
existing impoct of $5,l6,000 from the Debt Service milloge rote decreose, result in $2.0 million less
in property tox revenue from the milloge rote decreose.
Toking into occount discussions ot the Finonce ond Citywide Proiects Committee meetings, the
$2.45 million surplus in the Generol Fund Current Service Level Budget hos been bolonced through
o combinotion of efficiencies, enhoncements, ond chonges in revenues despite on odditionol
milloge rote reduction of 0.0926.
Pre!rinsry tuHlE
Pr€lidnary E)p€nditur6
$ 12,7m,m
$ 2,000,000
Addilional Prope.ty Ta ReEnre from Cedfid ProFrty Valu6 on July 1st
AditomlWin&brm Cowrag€ EpM approd atJune 11h Glmision MdrE
Final CSL Surpld(Shorttall)
$ 650,000
(201,m0
s 2,4,m0
Miniml lmmct R€duciion / Efficiscis
Pdential Enhanc€renE
Chang6 b EnhancerenEA€Gt 13h
Chq6 b EnhancmnEAw6t 29h
levsnue Ches6
Aditonal Mlee kb Mcton
Additonal Rsod Td Transfs b tu kd Fund
$ 60,000
(2,418,00O
56,000
2e,m0
$(1,g,0m
1,1',t 9,000
(415,O00
123
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-8
Efficiencies, R.eductions ond R.evenue Enhqncemenls
As with the preporotion of budgets for the lost seven yeors, deportments ore continuing to onolyze
ond present their budget from lwo perspectives: I ) reviewing for potentiol efficiencies,
reorgonizotions to reduce cost, etc., without odversely impocting services; ond 2) performing o
modified zero-bosed onolysis of eoch deportment budget, identifying potentiol service reduction
olternotives versus core functions. For eoch of the potentiol service reductions, deportments
provided the type of impoct ond the mognitude of the impoct. Core functions were defined os
those functions which, if cut, render it impossible for the deportment to provide bosic service ot o
reosonoble level.
ln spite of the significont reductions in the Generol Fund over the lost seven yeors, we continue to
be prooctive in locoting odditionol efficiencies in the Generol Fund. For FY 2014/15
opproximotely $60,000 of efficiencies ore included in the odopted Generol Fund budget. The
odopted efficiencies to our existing progroms ond services ore shown in Attochment A.
Three efficiencies ore recommended in the FY 201 4/15 Budget. The first is to reduce controctuol
television production costs by 50 percent by odding on in-house Medio Speciolist position in the
Communicotions Deportment resulting in o sovings of $60,000 to the Generol Fund.
The second efficiency eliminotes three vocont Firefighter I positions odded during the FY 2010/11
budget process to reduce overtime on the weekends. The weekend progrom hos been deemed
ineffective ond the sovings from eliminoting the positions will be opplied for o Troining Division
Chief, which is the Fire Deportment's highest priority enhoncement request. The sovings from the
efficiency is offset by the cost of the enhoncement.
The third efficiency in the Property Monogement Deportment wos opproved by the City Commission
on July 23,2014. This efficiency implements o new service model for trodes such os corpenters,
electricions, mosons, pointers, ond plumbers. This is port of on overoll strotegy to empower eoch
deportment to control priorities in order to improve the level of mointenonce ond condition of our
focilities. ln the 20.l4 Community Survey, residents roted the oppeoronce ond mointenonce of the
City's public buildings ot 79 percent, o decreose from 87 percent in the 2012 survey. The new
model should provide greoter flexibility ond potentiolly enhonced services for speciolty work while
not resulting in ony employees losing employment with the City. However, we will be reducing the
number of positions by nineteen with ossocioted sovings in equipment, moteriols, supplies, etc. ln
oddition, the new model provides greoter flexlbility by ollowing eoch deportment to oddress their
own priorities, minimize deloys, ond ovoid competing deportment interests. The seventeen
employees offected by the chonge (two positions were vocont) will be ploced in olternote positions
within Public Works ond the Porks ond Recreotion deportment. Furthermore, their current
compensotion ond benefits would not be impocted. Any sovings resulting from this chonge would
be used to enhonce services.
124
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-9
Service Enhoncements
The odopted enhoncements found in Aitochment B reflect services thot our residents ond businesses
identified os importont to them during the 20.l4 Community Sotisfoction Survey or priorities
identified ot the City Commission retreot on June 4,2014. The enhoncements olso help further
three priorities I identified during my selection process: (1) increosing public cleonliness ond sofety,
(2) focusing on customer seryice to our residents, businesses, ond visitors, ond (3) improving the
odministrotive operotions thot ore criticol to our service delivery.
Highlights of the $5.8 milllon of enhoncements funded ocross oll funds to oddress priorities in the
City's Strotegic Plon include:
. Address flooding ond the mitigotion of seo-level rise by odding funding for o formol
Mitigotion Plon, enhonced stormwoter pump mointenonce, ond severol positions to
implement the estimoted one-hundred plonned stormwoter proiects over the next five yeors.
. The implementotion of Body Comero progroms to improve occountobility in the Police,
Code Complionce, Building, Fire, ond Porking deportments.
. Severol enhoncements to improve cleonliness including outsourcing the existing Cleonliness
ond Appeoronce lndex ond creoting o new Porking Goroge lndex ond Bothroom lndex.
Also included ore the oddition of ottendonts ot beochfront restrooms in Lummus Pork ond
21 't Street, supporting the "con on every corner" initiotive by odding more litter cons ocross
the City, ond enhoncing the cleonliness ond oppeoronce of City porking goroges by
increosing the frequency of pressure cleoning ond woshdowns.
. lmprove troffic ond mobility by creoting o new North Beoch Trolley, deploying lntelligent
Tronsportotion System solutions for speciol events, implementing enhonced looding zone
enforcement, promoting o bicycle sofety compoign, ond creoting o Mystery Rider progrom
to ossess the level of service on our trolleys.
. Estoblish o more prooctive code complionce environment by odding dedicoted officers in
the Entertoinment District ond o unit to enforce ShortJerm Rentols. lmprove the obility to
more effectively schedule for speciol detoils such os noise, vendors, ond flyers,/hondbills by
converting twelve port-time positions to six full+ime Code Complionce Officer positions.
. lmprove security ot our city porks by creoting o new Pork Ronger progrom ond oddress
homelessness ot Lummus Pork ond other locotions by conducting sweeps, providing for
ombulonce service, enhonced trocking of the homeless, ond odditionol shelter beds.
. Enhonce communicotions with our residents by implementing o new 3-'l-l customer service
model, enhoncing progromming on Miomi Beoch TV, ond enhonce the City's website ond
sociol medio copobilities.
. Enhonce hurricone ond disoster preporotion by funding key equipment ond oddress security
upgrodes in City focilities thot will be supplemented by gront funds.
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. Strengthen internol controls by odding o position in lnternol Audit to increose oudit
coveroge os well os the quolity ond frequency of oudits.
o Support excellence of our public schools by funding professionol development ot Noutilus
Middle School ond Miomi Beoch Senior High to help sustoin the lnternotionol Boccoloureote
progrom.
o lmprove the building development process by providing optionol expedited plon review
services, odditionol odministrotive support to the five Development Review Boords, ensure
complionce with porking impoct fees, ond estoblish on unsofe structures ponel.
. Severol odministrotive enhoncements including the implementotion of the first phose of on
Employee Wellness progrom, improving the computing environment consistent with best
proctice by reducing personol computer replocement from five to three yeors, improving
prompt ond comprehensive legol services, enhoncing troining in the Fire Deportment,
creoting on Employee Suggestion progrom to spur innovotion, expedite the procurement of
goods ond services, ond enhonce the implementotion of new porking technology systems.
A list of potentiol odditionol enhoncements requested by deportments but not recommended by me
in the Adopted Budget con be found in Attochment C. While mony of these potentiol
enhoncements ore importont ond should be considered over time, they were considered o lower
priority thon those included in the FY 2014/15 Adopted Budget ond Work Plon.
lncreosed Use of Resort Toxes to offset Tourism Eligible Expenditures in the
Generq! Fund
Bosed on on outside consultont study conducted in 20.l0 using FY 2007/08 octuol costs, it is
estimoted thot there ore opproximotely $SO.S million in eligible resort tox expenditures in the
Generol Fund. However, $8.8 million of these costs were estimoted os being oddressed by
dedicoted funding pursuont to the Miomi-Dode County Convention Development Tox interlocol
ogreement, thereby resulting in approximotely $41 .7 million in eligible Resort Tox expenses in the
Generol Fund.
These include expenses ossocioted with police officers serving entertoinment oreos; o portion of fire
rescue services from Fire Stotions 1 & 2; oceon rescue services; enhonced code complionce
provided to respond to evening entertoinment oreo violotions ond stoffing of speciol events; other
code complionce octivities in tourism ond visitor reloted focilities/oreos; Tourism ond Culture
Deportment ond the Culturol Arts Council; museums ond theoters (Gorden Center, Boss Museum,
ond Colony Theoter); golf courses (net of revenues); Memoriol Doy ond other speciol event costs;
homeless services; Jvly 4'h; Visitor Center funding; holidoy lights; Jewish Museum; Miomi Design
Preservotion Leogue (MDPL); Oronge Bowl; monuments; etc.
Bosed on FY 2013/14 resort tox collections to dote, it is estimoted thot there will be on odditionol
$l,l.l9,000 ovoiloble in resorttoxcollections to provide odditionol funding for these Generol Fund
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FY 20.l 4/15 Adopted Work Plon ond Budget Messoge
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octivities in FY 20,l 4/15. The totol odopted Resort Tox Fund tronsfer to the Generol Fund for FY
2014/15 is opproximotely $ga.t million.
Use of One-Time Revenues
The City's policy regording use of one-time revenues stotes thot "The City of Miomi Beoch will use
one-time, non-recurring revenue for copitol expenditures or one-time expenditures ond not subsidize
recurring personnel, operotions, ond mointenonce cost".
Similor to the lost four yeors, the FY 2014/15 Generol Fund revenues reflect the use of $l.Z million
in prior yeor surplus (revenues in excess of expenditures) specificolly set oside for this purpose ond
Building Deportment reserves of $.l.5 million ore olso included. ln totol, the Generol Fund
Operoting Budget reflects $3.2 million in one-time revenues, offset by o $,l.4 million tronsfer to
copitol.
While this is generolly not o recommended finonciol proctice, it is being recommended ot this time
so os to ollow for o groduol decline in the use of one{ime revenues for recurring expenditures over
the next few yeors. As in prior yeor budgets, the intent will be to expend these dollors lost during
the fiscol yeor, so thot if ony sovings ore ochieved throughout the yeor, the omount of funds needed
from this source will be reduced, in which event the funds will be ovoiloble to be used in
subsequent fiscol yeors. The use of one-time revenues will be decreosed by more thon $l.8 million
from FY 2013/14.
ln oddition, the $8.4 million in prior yeor Porking Fund operoting surplus, os wos initioted in FY
2010/11, remoins ot the some level os FY 2013/14.
ln 20,l4, the City of Miomi Beoch conducted its fifth set of comprehensive stotisticolly volid
community sotisfoction surveys. The Community Survey wos designed to receive both resident ond
business input on quolity of life, city services, ond toxes; ond to identify key drivers for
improvement.
The 20,l4 survey built on previous surveys in thot mony questions osked in previous studies were
included in the 2014 study so comporisons could be exomined over time. Residents ond business
owners were brutolly honest in their rotings; nonetheless 4 out of 5 residents ond business owners
would recommend the City of Miomi Beoch, ond Residents rote the quolity of life os very high.
Responses to mony questions in the survey ore highly correloted, i.e., if troffic is on issue (os it is to
o moiority of residents), then rotings of other City services ore influenced. Residentiol rotings for
quollty of life ond City services were down from 2012, olthough still high ot 77 percent, with the
percentoge of residents who would recommend Miomi Beoch os o ploce to live trending up ot 81
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FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-12
percent. Unlike the residentiol survey, the overoll snopshot of business rotings of the City were, on
the whole, not significontly different from the 20,l2 rotings, with o substontiol number of services
received positive rotings ronging from 70 percent to 95 percent of businesses.
These results indicote generol feedbock ond input from our residents ond businesses on their level of
sotisfoction with the services we provide, os well os refined priority oreos for the orgonizotion to
focus on, ond octionoble recommendotions for improvements to our services.
Detoiled survey results ore ovoiloble on the City's website ond the FY 20,I 4/15 Citywide Work
Plon con be found in Attochment E.
PREMI ER. N EIGHBORHOODS
Cleqnliness
Cleonliness of our City continues to be o priority for our residents ond businesses. The City uses o
quontitotive index to ossess the impoct of these efforts ond results hove shown significont overoll
improvement in the lost nine yeors. ln FY 2012/13,89.1% percentof public oreos citywide were
roted os cleon or very cleon comported to 65.2 percent in FY 2005/06.
The City's strotegic plon includes key intended outcomes (KlOs) to improve cleonliness in high troffic
oreos ond city beoches, ond to moximize deployment of trosh cons citywide. The Adopted Work
Plon ond Budget includes severol enhoncements thot support these KlOs. The existing Cleonliness
ond Appeoronce lndex will be performed by porFtime positions, which will eliminote the need to
utilize volunteer city personnel, thus improving productivity. Bosed on the success of this index, two
new similor indexes will be creoted to improve the cleonliness ond oppeoronce of city porking
goroges ond public restrooms.
To improve the cleonliness ond oppeoronce of the City's porking
goroges, severol initiotives ore plonned including increosed pressure
cleoning from quorterly to every two months in goroges with high troffic,
weekly wosh down of goroge romps to reduce dust ond tire debris,
yeorly treotment to the concrete floors of the goroges, pointing of
goroges on o five yeor schedule storting in FY 20,I 5/16, ond one-time
replocement ond stondordizotion of trosh cons ot oll goroges.
To provide better service ond improve cleonliness ot beochfront restrooms in Lummus Pork ond 2,l"
Street, ottendonts will be odded on weekends, holidoys, ond speciol events. The odopted budget
olso includes support for the "con on every corner" initiotive by odding more trosh cons ocross the
City, especiolly in North Beoch.
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FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
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Homelessness
Revitolizing key neighborhoods is o KIO in the City's strotegic plon, especiolly in North Beoch ond
Oceon Drive. ln the 2014 Community Surve/, homelessness wos o criticol issue for residents os
only 37 percent gove positive rotings for how the City oddresses this issue, down from 44 percent
in 2009. The FY 2014/15 Budget includes funding to oddress homelessness ot Lummus Pork ond
oncillory locotions by odding positions to conduct 4:00 om sweeps in the pork, provide ombulonce
service to tronsport mobility-impoired homeless persons, homeless trocking to include briefings for
court heorings to include service history, ond odditionol flex-use shelter beds.
Code Enforcement
The FY 2014/15 Budget includes funding to estoblish o more
prooctive code complionce environment by odding two Code
Complionce Officers in the Entertoinment District (Oceon Drive,
Collins Avenue, ond Woshington Avenue), two Code Complionce
Officers to enforce Short-Term Rentols/Tronsient Use on o full+ime
bosis, ond one odministrotive position to support cose files ond legol
notices for the new positions.
Two odditionol positions ore olso odded to provide increosed occountobiliry ond improved cose
flow including o reduction of process time, ond to focilitote finonciol ond odministrotive functions
ond provide customer service support. To improve the obility for Code Complionce to more
effectively schedule for speciol detoils such os noise, vendors, ond flyers/hondbills, twelve port-time
Code Complionce Officer positions will be converted to six full+ime positions. This enhoncement
ollows for o tronsformotion of the deportment thot supports the KIO in the City's strotegic plon for
ensuring complionce with code ond oddresses the declining rotings regording the oppropriote level
of code enforcement in the 2014 Community Survey (62% compored to 71% in 2005).
INFRASTRUCTURE
Siorm Droinqge
The 2014 Community Survey identified storm droinoge os o key issue for residents. Only 25% of
residents roted storm droinoge os excellent or good compored to 2009 144%l ond 20,l 2 (37%1.
lnterestingly, neorly nine out of ten residents 187%l cloimed they would support the City spending
tox dollors to oddress rising seo levels. During FY 20,l3/14, two new commiitees were formed to
oddress the City's current ond future droinoge issues, the Moyor's Blue Ribbon Ponel on Flooding
ond Seo Rise ond the Flooding Mitigotion Committee.
The City's strotegic plon includes o KIO to ensure relioble stormwoter monogement ond resiliency
ogoinst flooding through short ond longterm solutions oddressing seo-level rise. The FY 2014/15
Budget includes funding for severol positions fo implement dozens of plonned stormwoter proiects
over the next five yeors to help convert the city's droinoge system from o grovity-bosed system to o
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FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-14
pumped system. Also included is funding for enhonced pump mointenonce, stormwoter moin
cleoning, ond o formol mitigotion plon to oddress seo-level rise. To fund these enhoncements ond
copitol needs, the FY 2O14/15 Budget includes o stormwoter rote of $,l6.67 per equivoleni
residentiol unit, which represents on increose of $Z.Ot per month obove the FY 2013/14 rote of
$q.OO per month.
Trqffic Flow
ln the 2014 Community Survey, troffic wos identified os the number one problem for residents os
only 16% roted troffic flow os excellent or good. Positive rotings for troffic flow hove been
declining since 2005, when 36% of residents felt troffic flow os positive. The City's strotegic plon
includes o KIO to ensure comprehensive mobility oddressing oll modes throughout the city.
The FY 2014/15 Budget includes funding for deployment of on interim
lntelligent Tronsportotion System (lTS) solution for moior speciol events ond
high impoct periods. The long{erm ITS solution is proiected to cost
opproximotely $.l4.5 million, of which o $4.5 million motch is included in
the FY 2014/15 Copitol Budget ond $.l0 million hos been requested
through o Tronsportotion lnvestment Generoting Economic Recovery flGER)
gront from the U.S. Deportment of Tronsportotion.
To oddress troffic chollenges resulting from commerciol looding on enhonced looding zone
enforcement progrom will be implemented by ossigning Police officers to dedicoted enforcement
(moving violotions) for obstruction of troffic (double porking) on moior thoroughfores.
lncreosing mobility through trolleys or locol bus circulotors hos been o priority over the lost yeor. ln
the 20,l4 Community Survey, neorly holf of residents 149%l cloimed they would ride trolleys or
locol bus circulotors. ln oddition to providing funding for the South Beoch Locol, during the post
yeor the City Commission opproved o temporory Alton,/West holley service to help mitigote the
impoct of the Alton Rood from 5'h Street to Michigon Avenue Florido Deportment of Tronsportotion
project ond o new North Beoch Locol which is onticipoted to begin service in October. ln order to
ossess the level of service on our trollies ond circulotors, o new Mystery Rider progrom will be
creoted. The results will be used to meosure customer service, reliobility of service, ond
mointenonce ond cleonliness of vehicles. A dedicoted Tronsportotion Plonner position will olso be
odded to provide support to vorious tronsportotion initiotives, including the trolleys ond circulotors,
outomoted troffic monitoring, ond the new Next Bus mobile opplicotion technology.
The FY 20.l 4/15 Budget olso includes funding to promote o bicycle sofety compoign os
recommended by the Finonce ond Citywide Proiects Committee to help reduce occidents in the
community.
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FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-15
Hurricone Preporotion ond Securitv
The 2014 Community Survey reflected o decreose in the roting for emergency/hurricone
preporedness of 84% from 92% in 2009. The FY 2014/15 Budget enhonces hurricone ond
disoster preporotion by funding the ocquisition of key equipment including on emergency response
troiler, portoble generotors ond lighting units, emergency mobile communicofion kits, ond o 4
wheel drive vehicle.
Funding is olso included to oddress security upgrodes in city focilities by funding odditionol security
comeros ond increosed occess control meosures ond implementotion of Crime Prevention through
Environmentol Design (CPTED) infrostructure enhoncements. Additionol funding of $ I 00,000 to
$200,000 for CPTED infrostructure enhoncements is onticipoted from existing ond upcoming Urbon
Areos Security lnitiotive (UASI) gront funds.
POLICING CULTURE
Accountobility
The FY 2014/15 Budget includes the implementotion of o Body Comero progrom in the Police
Deportment to improve tronsporency ond occountobility by recording police officers' interoctions
with the public. The first yeor of the progrom provides for fwo positions to ensure proper video
evidence recovery ond mointenonce of the choin of custody os well os the purchose of 50 comeros
ond onother 50 comeros ore being provided by the vendor free of chorge. Additionol comeros ore
onticipoted to be requested in FY 2015/16. Body comeros will olso be rolled out in the Code
Complionce, Building, Fire, ond Porking deportments. This enhoncement supports the KIO in the
City's strotegic plon to insist on Police Deportment occountobility ond skilled
mo nogement/leodersh i p.
Customer Service
The FY 2014/15 Budget includes funding to improve security ot city porks
by creoting o new Pork Ronger progrom. This progrom would provide four
Pork Ronger positions to potrol the porks, provide odditionol security, ond
enforce complionce with city ordinonces ond pork rules. The Rongers would
olso provide ossistonce with sociol issues such os tronsient comping in the
porks ond loitering. They would portner with vorious other forces such os the
Porks & Recreotion Deportment, the Police Deportment, the Miomi-Dode
County School Police, ond Neighborhood Woich groups.
A new Crime Scene 3D Comero System will be purchosed through Confiscoted Trust funds,
(Attochment D) to help cleor crimes scenes foster, especiolly vehicle occidents to help mitigote
negotive impocts on troffic flow. These enhoncements reflect o KIO in the strotegic plon to reform
policing culture with o customer service emphosis.
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FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-16
EDUCATIONAL EXCETTENCE
lmprove Public School Accountobility
ln 2008, the City of Miomi Beoch ollocoted $500,000 to help oll public schools in Miomi Beoch
offer the lnternotionol Boccoloureote (lB) progrom. Miomi Beoch is the only city in the stote in which
children hove occess to the lB progrom without hoving to ottend o mognet school. The FY
2014/15 Budget includes funding to coordinote ond host on lnternotionol Boccoloureote (lB)
professionol workshop for instructionol stoff ot Noutilus Middle School ond Miomi Beoch Senior
High to help sustoin the lB progrom ond support re-outhorizotion for eoch school through the
lnternotionol Boccoloureote Orgonizotion.
,I,IANAGEMENT & SERVICE DETIVERY
Communiccrtion
The City's strotegic plon includes o KIO to enhonce externol ond internol communicotion from ond
within the City. The 20,l4 Community Survey indicotes thot holf of residents thot contoct the ciiy
wont to file o comploint. The FY 2014/15 Budget includes on enhoncement to implement phose
one of o new 3-l-l customer service model. lncoming colls would be routed through the Customer
Service coll center ond o new consolidoted City Worning Point dispotch function would be creoted
for high priority service colls reloted to progroms in Public Works, Porking, Code, Tronsportotion,
ond Emergency Monogement. This initiotive dovetoils with the new Miomi Beoch eGov smort
phone opp thot lounched in June 2014, thot ollows the public to report reol+ime neighborhood
concerns such os obondoned property, olley cleonliness, groffiti, illegol dumping, broken
sidewolks, potholes, ond homeless octivity, omong others, to the oppropriote municipol government
office in o snop. The smort reports include o photo ond GPS locotion thot outomoticolly integrotes
with the City's customer support center.
The 20.l4 Community Survey showed thot sources of informotion to our residents concerning the
City's octivities continue to become more diverse ond segmented ond thot sotisfoction with the
City's website hod decreosed from 87 percent in 201 2 to 79 percent in 2O14. The Adopted
Budget includes funding for enhonced progromming on Miomi Beoch TV ond o new position to
help enhonce the City's website ond sociol medio copobilities.
Buildino/Development-R.eloted Processes
The FY 2014/15 Budget includes enhoncements consistent with the KIO in the strotegic plon to
improve building/development review services. One enhoncement is to improve efficient ond
timely delivery of plon review services in the Plonning Deportment by providing optionol expedited
review in coordinotion with the Building Deportment. This enhoncement would offer customers
comporoble services os currently performed by Building ond would deliver the enhonced service by
ossigning two stoff members to review plons during Soturdoy sessions. Customers would moke
written requests ond poyment by Thursdoy, 5:00 p.m. for expedited review to occur thot Soturdoy.
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FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-17
Another enhoncement is to improve odministrotive support to the five Development Review Boords
by odding on odministrotive position. ln oddition io improving quolity control ond the delivery of
services, the position would enhonce tronsporency by moking ovoiloble complete ond timely
informotion for viewing, including completed boord opplicotion submiitols with drowings, ogendos,
ond ofter-octions. An odditionol enhoncement is to ensure complionce ond occurocy os it relofes to
the odministrotion of the Porking lmpoct Fee policies ond procedures by odding o position to moke
site visits to help ossist with the occurote ond consistent odministrotion of the Concurrency
Mitigotion Progrom. Finolly, on unsofe structures ponel will be creoted to streomline the unsofe
structures process thot is currently coordinoted by the County.
lnnovqlion
The City's strotegic plon includes o KIO io improve the City's monogeriol leodership to reword
innovotion ond performonce. The FY 2014/15 Budget includes funding to creote on Employee
Suggestion Progrom to inspire City employees to shore innovotive ideos which moy enhonce City
services. Eligible employees identify o specific problem ond suggest o specific method or
improvement to do o iob or procedure better. Employees would receive o recognition oword for
vioble suggestions ond o speciol oword bosed on the sovings or increose in revenue generoted
with owords ronging from $50 to o moximum of $5,000 per suggestion. Porticipoting employees
with vioble suggestions will receive o certificote ond o $25 reword regordless of whether or not
sovings/reven ues ore generoted.
Stenqthen lnternol Controls
The FY 2014/15 Budget includes funding to increose oudit coveroge of high risk oreos from79 to
90 percent ond oddress increoses in oudit requests by odding o position to lnternol Audit. The
position would odd ten odditionol oudit oreos per yeor ond increose the quolity ond frequency of
oudits.
Streomline Delivery of Services
Severol odministrotive enhoncements thot support the KIO in the strotegic plon to streomline the
deliveryof services through oll deportments ore included in the FY 2014/15 Budgetsuch os:
. lmproving the computing environment consistent with best proctice by reducing personol
computer replocement from five to three yeors
. lmplementing the first phose of on Employee Wellness progrom to encouroge employees to
mointoin o heolthy lifestyle ond help reduce long-term medicol plon costs. Wellness plons ore
designed, using incentives, to ossist employees in odopting lifestyle chonges to promote
physicol ond emotionol well-being, with lower heolth core costs for the employer os the ultimote
gool.
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FY 20.l 4/15 Adopted Work Plon ond Budget Messoge
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. lmproving timeliness ond efficient delivery of legol services provided to the City Commission
ond City Adminishotion by odding o position in the City Attorney's Office
. Expedite the ocquisition of goods ond services in City deportments by converting o port-time
position to full-time to monoge the e-Morketploce ond the stondord order cotolog in the
Procurement Deportment
. Add o position to implement ond monoge new technology in the Porking Deportment such os
the Miomi Beoch Mobile smortphone opp, PorkMobile poy by phone service, License Plote
Reoders, occess cord poyments opplicotion integrotion, etc.
. Enhonce troining in the Fire Deportment by odding o Troining Division Chief os it is one of the
most criticol elements for success ond o key component of being roted o Closs I ogency by
lnternotionol Stondordizotion Orgonizotion (lSO).
During the current yeor, the City hos begun the Munis,/Energov technology proiect to reploce its
existing ERP ond permitting ond licensing system over the next three yeors. This key proiect
includes funding for o full business process review (BPR) of oll functionol oreos of the new systems
prior to the commencement of implementotion octivities. The gool of the BPR is woJold: (1) moke
business operotions more efficient ond effective; (2) ond more effectively utilize technologicol
investments. ln this monner, the new systems will be oligned with improved processes offering the
greotest opportunity to improve the City's business operotions. As port of the proiect kickoff in
August, the outhor of Extreme Government Mokeover spoke to over 300 porticiponts regording
innovotive opprooches ond tools to streomline processes. Mony positive process chonges ore
onticipoted os the Munis/Energov proiect progresses.
Since FY 2OO5/06, the budget for the Generol Fund hos included funding specificolly for
lnformotion & Communicotions Technology Proiects. Eoch yeor, deportments propose proiects
which ore then reviewed ond prioritized by the lT Steering Committee, which is comprised of the
Assistont City Monogers, the Chief Finonciol Officer, the Fire ond Police Chiefs, the lT Director, ond
the Budget Director.
Funding for the FY 20.l 4/15 technology proiects totols $395,000 ond is funded by o tronsfer of
$395,000 (some omount os FY 2013/14]t from the Generol Fund to the lnformotion &
Communicotions Technology Fund. Below is o summory of the technology proiects.
Fuel Monogement System Upgrode ($.l05,000): The current fuel monogement
system is no longer supported by the monufocturer due to o tronsition to next-
generotion wireless technology. This prolect would updote the current system to the
new wireless, web-enobled system which is more relioble ond provides enhonced
fuel monogement functionolity such os dynomic grophicol disploys for on-line reol-
time monitoring, control, ond remote enhonced diognostics.
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FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-19
PulsePoint App ($25,000): Sudden Cordioc Arrest (SCA) is o leoding couse of
deoth in the U.S. occounting for on estimoted 325,000 deoths eoch yeor. Only
obout o third of SCA victims receive bystonder CPR. The Americon Heort Associotion
estimotes thot effective bystonder CPR, provided immediotely ofter SCA, con double
or triple o person's chonce of survivol. The PulsePoint mobile opp olerts CPR+roined
bystonders to someone neorby hoving o sudden cordioc orrest thot moy require
CPR. The purpose of the opp is to increose the survivol rotes of cordioc orrest victims
by red uci ng collopse-to-CPR times ond collopse+o-defi bri llotions ti mes.
OpenGov Business lntelligence Softwore ($25,000): This proiect would fund web-
bosed softwore thot lets governments ond citizens eosily occess, explore, ond shore
finonce ond budget informotion. This business intelligence softwore pulls
informotion from the City's generol ledger ond tronsforms the doto into occessible,
understondoble, meoningful, ond octionoble informotion. The softwore's intuitive
novigotion ond visuolizotions let users find ond onolyze revenue ond expense
informotion by deportment, fund, or cotegory in iust o few clicks. This tool would
improve internol efficiencies ond build tronsporency ond engogement with
constituents.
Active Strotegy Upgrode ($35.000): This prolect upgrodes the City's performonce
monogement softwore. Active Strotegy hos odvised the City's current version of the
softwore will no longer be supported. The upgrode would include odditionol
functionolity including on updoted presentotion feoture ond enhonced security
feotures.
Enterprise Shorepoint lmplementotion Cloud ($90,000): This proiect would
implement Microsoft Shorepoint, o populor colloborotion ond work flow tool, on on
enterprise bosis ond moke it ovoiloble to Ciry deportments for their use. For
exomple, if severol deportments ore working on o common initiotive, o website con
be creoted in Shorepoint thot ollows for document shoring, outomoted work flows,
ond occess to informotion by everyone on the teom. One of the first onticipoted
uses of Shorepoint would be to help coordinote Emergency Monogement octivities
ocross the orgonizotion ond outside ogencies.
Further, the following proiects do not require funding, but ore plonned to be under development
next yeor with in-house stoffing resources:
Housing Registry: This proiect would creote on Affordoble Housing Registry which
trocks oll properties designoted os offordoble ond their respective offordobility
periods. For those offordoble units which ore rentols, it enobles the City to trock
voconcies ond ensure its proper reporting to US Deportment of Housing ond Urbon
Development (which is o controctuol requirement of the City os on entitlement
community). The Registry will help the City mointoin complionce with HUD ond
ensure funding of the City's onnuol entitlement funds (obout $2 million).
135
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-20
Prolect Homeless lD: This proiect would oddress the increosing need to document
ond trock homeless clients in the field by providing timely informotion regording o
homeless person's stotus, referrol history, ond current progress. The current process
is time-intensive os stoff monuolly creote cose notes ond referrol histories for eoch
client. This proiect would outomote the process, free up voluoble stoff time, ond
moke key client informotion more occessible in the field.
Porking Goroge ond Restroom lndex: This proiect creotes on index to ossess the
restrooms ond porking goroges ocross the city, similor to the index used in the
City's Cleonliness progrom. The progrom would provide reol-time informotion to
responsible deportments on the stotus of public restrooms ond porking goroges ond
result in cleoner, better mointoined focilities.
VALUE OF SERVICES FOR TAX DOTLARS PAID
As noted eorlier, between FY 2007/08 ond FY 2013/14, the Generol Fund obsorbed olmost$43
million in reductions ond opproximotely $5.l million ond 276 positions ocross oll funds.
Further, o totol of opproximotely $20 million in employee "give-bocks" were ochieved between FY
2009/10 ond FY 20,l 1/12, through o combinotion of freezing cost of living odiustments for oll
employees for two ond one-holf yeors, eliminotion of merit increoses for oll employee except
members of the Froternol Order of Police (FOP) ond lnternotionol Associotion of Firefighters) IAFF,
increosed contribution to pension for oll employees except members of FOP ond IAFF, pension plon
chonges for the Miomi Beoch Employees Retirement Plon, increosed contributions for toke-home
vehicles by FOP members for l8 months, reduced holidoy poy for IAFF members, ond increosed
contributions to heolth insuronce by members of the FOP ond IAFF for l8 months. ln oddition, the
FY 2012/13 budget included $9.l8,000 in employee "give-bocks" ond the FY 2013/14 budget
included $4.6 million. Along with $5.l million in reductions, this represents almost 577 million
in combined "givebacks" and reduclions over 7 years.
All of the givebocks ochieved, except the l8 month increosed contribution to heolth by FOP ond
IAFF ond the increosed contributions for toke-home vehicles by FOP members for I 8 months,
represent ongoing, recurring sovings to the City ond the employee givebocks contribute significontly
towords the City's strotegic gool (key intended outcome) to control poyroll costs.
Although the economy oppeors to hove stobilized, the impoct of the recent recession impocted both
property tox revenues os well os pension costs. Therefore, the City's strotegy continues to consider
the long term finonciol sustoinobllity of the City. Beginning with the development of the FY
2009/10 budget, o strotegywos developed to oddress short-term, mid-term ond longterm finonciol
needs.
. Strotegies to oddress short-term finonciol needs included ongoing efficiencies ond woge
concessions by employees.
136
FY 2014/ 15 Adopted Work Plon ond Budget Messoge
Poge A-21
. Mid{erm finonciol sustoinobility wos oddressed by pension concessions from current
employees in the Miomi Beoch Employees Retirement Plon
. Longer term finonciol sustoinobility is enhonced by the pension plon restructures thot hove
been put in ploce for employees in the City's retirement plons. For exomple, for Generol
Employees, the plon restructure odopted for new employees is proiected by the City's
ociuory to reduce the City's onnuol required contribution by olmost $l million in FY
2012/13, with odditionol reductions onnuolly os the number of employees in the Miomi
Beoch Employees Retirement Plon hired ofter October I , 2010 continues to increose.
Further, odditionol pension plon reform recommendotions were developed by the City's
Budget Advisory Committee (BAC) for the Fire ond Police Pension Plon for considerotion os
port of the FY 2013/14 odopted budget. While the specific BAC recommendotions were
not implemented, the pension reform ogreed upon by IAFF ond FOP generofed sovings is in
excess of the BAC recommendotions: $5.6 million in the first yeor, $.l.9 million in the
second yeor, ond $ t aO million net present volue over 30 yeors.
With the adopted 36O OOO in efliciencies and Sl.9 million in employee givebacks
incorporated in the Adopled Work Plan and Budget for FY 2Ol4 | 5. the 8 year
total of reductions and employee givebacks is 579 million.
General Fund
FY 2O1U15 ProDosed &Year Total
S lmoacts FT PT S lmoacts FT PT
)ublic Safetv (3.0 ($8.021.095'(71.0 1.0
Joerations ($6.126.867',(66.0 (23.0
Mministrative SuDoort (60.000'1.0 ($3.246.694 (33.4 1.0
con & Cultural Dev ($1.235.426 17.O
3itywide ($1 .619.642
Subtota s (60.000'(2.0"($20,249,724 (185.4 (21.O
Transfers ($23,168,966
Tota $ (60,0001 Q.O',,$ (€,418,6901 (185.41 (21.0'
nternal Service Funds 19.0'($3,871,225 57.1
Enterprise Funds ($3,651,021 53.0 10.0
GRAND TOTAL REDUCTIONS $ (60.0001 (21.O',,$ (s0.940.9361 (295.s1 (1 1.o'.
Givebacks *
TOTAL REDUCTIONS AAID GIVE
($1.900.0001 ($27,833,360
s (1.960.0001 121.O',s (78.774.296'(295.5',(1 1.o'.
The 20,l4 Environmentol Scon conducted os port of the strotegic plonning process showed thot the
overoge doily populotion in the city hos grown olmost 36 percent from 2003 to 20.l3. Much of
this increose consists of odditionol tourists (96 percent), seosonol residents (61 percent), nontourist
beoch visitors (56 percent), ond non-resident workers (23 percent). Hoving over oneJhird more
people in the city over the lost ten yeors, without on offsetting increose in budget con result in
services becoming degroded over time. The chort below shows the Generol Fund budget ond
Generol Obligotion Bond Debt Service budget divided by the overoge doily populotion from 2007
to 20,l3. The chort shows thot the overoge doily populotion hos grown foster thon the budget ond
thot the FY 201 2/13 omount is 15 percent below the FY 2006/07 omount. ln the 2014
Community Survey, residents' rotings of the volue of city services for tox dollors poid os excellent or
good improved from 46 percent in 2007 to 58 percent in 2014.
137
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-22
1,400
7,200
1,000
800
600
General Fund and G.O. Debt Budget by Average Daily Population 2007 - 2013
2009-10
!q!g: Average Daily Population for FY 2013-14 not available
until end of calendar year r GF Exp perADP ! GO Debt perADP
Despite the dromotic impoct of severol yeors of reductions due to property tox reform exocerboted
by o dromotic downturn in property volues ond dromotic increoses in pension costs, it hos been our
oblective to preserve services to our city os well os the mony unique benefits provided to our
residents. The Adopted Work Plon ond Budget preserves benefits specificolly for City of Miomi
Beoch residents, including:
. Our free "Culture in the Porks" series;
. Access to free culturol orts progroms (theoter, donce, music ond
involved in ofter school ond summer comps;
orts) for children
. Scholorship speciolty comps in the summer, in oddition to children porticipoting
comps; ond progroms for troveling othletic leogues.
. Free occess to City pools on weekends ond during non-progrommed hours;
. Free generol odmission to our Youth Centers on weekends ond during non-progrommed
a
a
a
a
hours;
Free Leorn-to-Swim progroms for 3 to 4yeor old residents;
Reduced resident rotes for recreotion progroms
Free "fomily friendly" Movies in the Pork;
Free odmission to museums on Miomi Beoch, including the Boss ond Wolfsonion Museums
every doy ond the Jewish Museum on Wednesdoys, Fridoys ond Soturdoys;
Free occess to the moiority of our senior citizen progroms ond speciol populotions progroms,
including severol free donces thot toke ploce throughout the yeor;
Free crime onolysis of residents' homes by our Police Deportment; ond
Free child sofety seot checks by our Fire Deportment.
doy
a
a
138
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-23
ANAIYSIS OF PROPERTY VATUES IN MIAAAI BEACH
On july 1,2O14, the City received the '2O14 Certificofion of Toxoble Vqlue" from the Property
Approiser's Office stoting thot the toxoble volue for the City of Miomi Beoch is $27..l billion
including $lSZ.Z million in new construction. The preliminory 2014 volue represents on increose
of $2.4 billion or 9.9 percent more thon the July 1 , 2013, Certificotion of Toxoble Volue of $24.6
billion ond on increose of 9.3 percent, excluding new construction.
The comporotive ossessed volues for the Miomi Beoch Redevelopment Agency City Center
redevelopment district increosed from $3.9 billion to $4.2 billion on increose of $3,l5 million or on
8.,l percent increose over 20,l3 certified volues. ln oddition, ossessed volues within the
geogrophic oreo formerly known os the South Pointe redevelopment district increosed from $3.9
billlon to $4.3 billion on increose of $4,l3 million, or o .l0.5 percent increose in volues over 20,l3
certified volues. As o result, toxoble volues in the oreos outside the City Center RDA/South Pointe
oreo increosed by 10.2 percent, from $tO.g billion to $.l8.6 billion, on increoseof $l.Zmillion.
Citywide volues excluding City Center increosed from $20.8 blllion to $22.9 billion, on increose of
$Z.t billion or .l0.3 percent. Volues outside the City Center oreo determine Generol Fund
revenues.
COMPARATIVE ASSESSED VALUES (in billions)
lon. I 2013 Volue lin billionsl
%Cho
Jon. 1,2014
Volue (in
billionsl
Chonge from 20')3
Volue [Budoet]
As of July l
2013
(For FY
2013/14
Arrdoatl
Revised
Volue (For
FY
2013/14
Proiectionl
Chonge in
2013
Volues
As of July 1
20r 3
Itor 2014/15
Budoetl
$
lin billionsl % Cho
RDA - Ciry Ch $ 3.8714 $ 3.6341 $ (0.2373)-6.1%$ ilaoz $ 0.3 r53 8.1%
South Pointe 3.9r 48 3.759't0. r4561 -3.7%4.3275 $ 0.4127 to.5%
Generol Fund
excl S.Pte
16.8703 16.2354 (0.634e)-3.8%18.5942 $ 1.7239 to.2%
Totol Citywide $ 24.6565 $23.6387 (1.0128)-4.1%$ 27.1084 $ 2.4519 9.9%
3itywide Net of
3iV Center $ 20.7851 $20.004($ (0.2805)-3.8"/"$ 22.9217 $ 2.1 366 r0.3%
Determining the Operoting Milloge Levy
The first building block in developing o municipol budget is the estoblishment of the volue of one
mill of toxotion, wherein the mill is defined os $].00 of od volorem tox for eoch $],000 of
property volue. For the City of Miomi Beoch, the volue for eoch mill is determined by the 2014
Certificotion of Toxoble Volue ond hos been set ot $27..l million. Florido Stotutes permit o discount
139
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-24
of up to five percent for eorly poyment discounts, delinquencies, etc. Therefore, the 95 percent
volue of the mill is $25.7 million. Net of Center City RDA tox increment ovoiloble to the Generol
Fund, the volue of one mill ot 95 percent is $22.0 million.
lmpocts of Chonges in Property Vqlues
The FY 2013/14 operoting milloge rote for generol City operoiions wos 5.8634 bosed on July,
2013 Certificotion of Toxoble Volue. Bosed on the July 1 ,2014 Certificotion of Toxoble Volue,
5.8634 mills would generote opproximotely $,l65..l million ot .l00% collection ($tSO.q million ot
95% collection) in generol tox revenues, on increose of $tA.S million ot .l00% collection ($tS.O
million ot 95% collection) over FY 2013/14 property tox revenues Citywide (Generol Fund, City
Center RDA ond the South Pointe oreo). The Generol Fund property tox revenues would increose
by $l 1.9 million, if the FY 2013/14 milloge rote wos mointoined.
Further, theJonuory,l 2013 tox roll Citywide declined by $.l.02 blllion 14.1%l between theJuly
1,2013 voluotion ond the July 1 ,2014 voluotion due to oppeols, odiustments, etc., whlch is port
of the reoson thot the FY 20.l 4/15 "rolled-bock rote" is significontly less thon the FY 2013/14
current milloge rote.
Stote Legisloted Operoting Milloge R.equiremenfs
Further, pursuont to recently enocted Stote legislotion, the City moy elect to opprove milloge rotes
obove the roll-bock rote up to the constitutionol cop of l0 mills subiect to the following votes by the
Commission or referendum:
. Option l: A moioriiy of the Commission is required to opprove o milloge up to 7.2121
(equivolent to 3..l5 percent increose in property tox revenues). The 3.15 percent increose is the
stote per copito personol income goin for the prior colendor yeor.
. Option ll: A wo+hirds opprovol (5 of Z votes) of the Commission is required to opprove o
milloge up to 7.9333 (equivolent to o 10 percent increose in the od volorem revenues obove
Option l).
. Option lll: A unonimous opprovol of the Commission or referendum is required to opprove o
milloge obove 7.9333 up to the 10 mill cop
The operoting milloge rote of 5.7942 therefore requires o moiority opprovol 14 of 7 votes) of the
Commission.
Determining the Voted Debt Service Milloge Lery
The generol obligotion debt service poyment for FY 2O14/15 is opproximotely $5.9 million.
Bosed on the July 1, 2014 Certified Toxoble Volue from the Property Approiser, these bonds would
require the levy of o voted debt service milloge of 0.2295 mills. This represents o decreose of
0.0234 mills.
140
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-25
Combining the Operoting qnd Voted Debt Seryice Milloge Lery
At the )uly 23,2014 Commission meeting, the Commission set the operoting milloge ot the some
level os FY 2013/14 ond the voted debt service milloge decreosed by 0.0234 mills. This
represents o totol decreose in the operoting milloge rote of 0.0234 mills.
On August 29th, the Finonce ond Citywide Proiects Committee voted to reduce the operoting
milloge rote on odditionol 0.0692 mills for o combined milloge rote reduction of 0.0926 mills
compored to FY 201 3/14.
llluskoted below is o comporison of the combined milloge rotes ond od volorem revenues to the
City of Miomi Beoch for FY 2013/14 ond FY 201 4/15 (preliminory) including RDA. lt is
recommended thot in the Generol Fund, 0.,l083 mills of the totol operoting milloge continue to be
dedicoted to renewol ond replocement, resulting in opproximotely $2.,l8 million in renewol ond
replocement funding. The odopted milloge rote is .l.5% less thon FY 2013/14 ond 21.5% less
thon FY 2006/07.
% lnc/Decl
City of Miami Beach Millage Rates
Operating
Capital Reneual & Replacernent
Sub-total Operating Millage
Debt Service
Total
FY 06/07
7.1920
0.1820
FY 13114
5.7551
.
E
i$0.1083
sffid$ilffiffi
lnc/(Dec)
-0.0692
0.0000
F rom F rom
FY13l14 FY 06/07
7.3740
0.2990
5.8634.i
o.252eii.,
-0.0692
-0.0234
-1.2o/o -21.4o/o
-9.3o/o -23.2o/o
7.6730 6.1163;l -0.0926 -1.SYo -21.5o/o
lmpoct on Homesteqded Properties
Amendment l0 to the Stote Constitution took effect on Jonuory I , ,l995 ond limited the increose in
ossessed volue of homesteoded property to the percentoge increose in the consumer price index
(CPl) or three percent (3%), whichever is less. For 2014, the CPI hos been determined to be ,l.5
percent ond therefore, the increose is copped ol 1 .5% for increosed volues os of Jonuo ry 1 , 201 4.
Overoll, bosed on the homesteoded properties in theJonuory 1,2013 homesteod volues os of july
1 , 2013 voluotion, the medion volue of homesteoded property in Miomi Beoch for 2013 wos
$132,371, ond the overoge $312,086. Applying the increose to the morketvolue of oll existing
homesteoded properties from the 20.l3 tox roll, ond the ,l.5 percent CPI odiustment, the impoct of
the milloge rote odiustment to homesteoded properties would be no increose in property toxes os
shown in the following toble.
141
FY 2014/ 15 Adopted Work Plon ond Budget Messoge
Poge A-26
H o mesteaded Properties
FY 2013t14
FY zOL lLs
with 1.5% CP!
lrledian Average trtledian Average
201 3 Pre liminary Taxable Value $ 132,371 $ 317,086 $ 134,357 $ 321,842
Cityof Miami Beach
Operating
Voted Debt
TotalMamiBeach
$776
33
$ 1,859
80
$ zza
31
$ t,aos
74
$ aos $ 1,939 $ 809 $ r,gsg
$ Change in Taxes
Operating
Voted Debt
Total MiamiBeach
$ 2$
(21
6
(6t
$-$
* Source: Mami-Dade County Property Appraiser's - 2013-average-median-homestead-residential-values file
lmpoct on Non-Homesteqded Properties
The onnuol increose in morket volue of o non-homesteod property is copped ot l0 percent (does
not opply io school milloges). The city-wide overoge increose in property volues is 9.9 percent.
The property volue of individuol properties moy increose more or less thon 9.9 percent, but not
more thon 10 percent.
Overlopping Jurisdictionol Operoting ond Debt Service Milloges
City of Miomi Beoch property owners must olso poy property toxes to Miomi-Dode Couniy, the
Miomi-Dode County School Boord, the Children's Trust, the South Florido Woter Monogement
District, Okeechobee Bosin, Everglodes Proiect, ond the Florido lnlond Novigotionol District. These
toxing outhorities represent Z0 percent of o Miomi Beoch property owner's tox bill.
The counlywide tox rote for Miomi-Dode County decreosed by 0.0345 mills to 4.6690; the librory
tox rote increosed 0..lI l5 mills to 0.2840 mills; ond the debt service milloge increosed 0.0280
mills to 0.4500 mills.
The tox rote for the Miomi-Dode School District decreosed slightly fron 7.9770 mills to 7.9740
mills. The Children's Trust milloge is mointoined ot 0.5000 mills. As o whole, the milloge rotes for
the South Florido Woter Monogement District, Okeechobee Bosin, Everglodes Proiect, ond Florido
lnlond Novigotionol District decreosed 0.0174 mills to O.4l8Z mills.
With the odopted rotes for FY 201 4/15, the Miomi Beoch portion of the FY 2014/15 tox bill is
opproximotely 30 percent of the totol bill. Of note the County milloge is 0.9830 mills less lhon
their millage in FY 2006 -. os compored to the City's milloge which is 1.6493 mills less thon the
City milloge in FY 2006 -. Further, the School Boord milloge is only minimolly below the FY
142
FY 2O14/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-27
2006/07 milloge rote, despite the recently proposed decreose. The significont difference in the
totol overlopping milloge rote is o direct result of the City's effort to keep the milloge rotes os low os
possible. A summory of the tox rote chonges is provided in the following toble.
OVERIAPPING TAX MILIAGE FY 06107 Ft t3ll4 Ft L4tLs Variance
trom 13lt4
Variance
trom 06lO7
L4lts
Total
Citv of Miami Beach Millace Rates
Ooeratins 7.t92C 5.7551 5.685S -0.0592 -1.5061
Capital Renewal & Replacement 0.182C 0.108:0.1083 0.0000 -0.0731
Subtotal Operatinc Millaee 7.3744 5,863r 5.7942 -0.0692 -1.579t
Voted Debt Service 0.299C o.2s2l 0.2295 -0.0234 -0.069!
Tota 7.67?A 6.116:5.0237 -0.0926 -1.6493 ?ov,
Miami Dade County
Countvwide 5.515C 4.703l.4.669C -0.0345 -0.946(
Library 0.486C o.L72:0.284C 0.1115 -0.2020
Debt Service 0.28sc o.422(o.450c 0.0280 0.1550
Subtota 6.3860 s.298(5.4030 0.1050 -0.9830 277,
School Board 8.10s0 7,977(7.9744 -0.0030 -0.1310 390/,
Children's Trust o.422C 0.500(0.500c 0.0000 0.0780 2o/,
Other o.736C 0.445:0.4187 -0.0268 -0.3173 2o/,
Tota 233224 20.336t 20.3194 -o,oL74 -3.0026 L00%
lmpoct of Combined Tox Rotes of Overlopping Jurisdiciions on Homesteqded
Properties
The medion ond overoge Jonuory l, 20,l3 toxoble volues of $132,371 ond $3,l2,086,
respectively, will increose by .l.5% CPI in FY 20.l 4/15 due to the Sove Our Homes Cop which
only ollows toxoble volues to increose by 3.0% or CPI, whichever is lower.
Applying the odopted combined milloge rotes to the medion ond overoge toxoble volues results in
on odditionol $38 for the medion ond o $92 increose for the overoge. These increoses ore
mitigoted by no increose in property toxes for the medion or the overoge from the reduction in
milloge in the City of Miomi Beoch's portion of the property tox bill.
Medion properties would poy opproximotely $2,729 for oll toxing lurisdictions combined, while
the overoge toxes generoted would be opproximotely $6,540 per homesteoded property. Of
these toxing iurisdictions, the highest component is the Miomi-Dode School Boord, ot $l,0Zl for o
medion volue property, ond $2,566 for on overoge volued property.
The following toble provides exomples of chonges in properiy toxes for homesteoded properties
using the odopied tox rotes ond potentiol chonges from 20.l3 volues.
143
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-28
lmpact on Hornesteaded Properties Assuming
Chanqes in Taxable Value from Januaw 1,2014
FY 2013114
FY 2014115
with 1.5%CPl
Median A\erage Median I A\,eraqe
2013 Preliminary Taxable Value $ 132,371 $ 317,086 $ 134,3s7 $ 321,U2
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
$ 776 $ 1.8s9
aa 80
$ 778 $ 1,865
31 74
$ 809 $ 1,939 $ 809 $ 1.939
701
1,056
125
1,680
2,529
300
726
1,071
123
1,739
2,566
296
Tota s 2.691 $ 6.448 $ 2.729 $ 6.540
Chanqe in Taxes
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
2$
$-$-
25
15
(2)
59
(4.
Total s 38S 92
As with the City of Miomi Beoch milloge rotes, impocts of the combined iurisdictionol milloge rotes
for non-homesteoded properties ore bosed on the individuol property volues.
The City's onnuol copitol budget contoins copitol proiect commitments opproprioted for Fiscol Yeor
(FY) 201 4/15lCopitol Budget). Preporotion of the Copitol Budgetoccurred simultoneouslywith the
development of the FY 201 4/15 - FY 2018/19 Copitol lmprovement Progrom (ClP) ond FY
201 4/ 15 Operoting Budget.
The Copitol Budget for FY 2014/15 totols $ZOS.S million ond is opproprioted on September 30,
2014. New bond issuonces ore onticipoted to finonce the Convention Center proiect including
RDA, Resort Tox, ond Porking bonds. ln oddition, depending on cosh flow, Stormwoter ond Sewer
bonds moy be issued in FY 20.l 4/15.
Proiects will oddress mony needs in different oreos of the City including: neighborhood
enhoncements such os londscoping, sidewolk restorotion; troffic colming; roodwoy ond bridge
resurfocing ond reconstruction; woter, sewer, ond droinoge system improvements; pork
construction, renovotion ond upgrodes; renovotion of seowolls; porking lot ond goroge renovotion,
144
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-29
construction/renovotion of public focilities; ond vehicle replocement. For o detoiled listing of oll
copitol proiects, pleose refer to the Adopted FY 20.l4,/,l5-20,l8,/,l9 Copitol lmprovement Plon &
FY 2O1 4/ 1 5 Cooitol Budoet document.
ln FY 2005 /06, rhe City estoblished o finonciol gool of funding ot leost 5 percent of the Generol
Fund operoting budget os tronsfers for copitol proiects ond copitol proiects contingency. The
purpose of this gool wos multi-foceted:
l. To provide flexibility in the operoting budget thot would ollow the budget to be reduced
without impocting services during difficult economic times;
2. To ensure thot the City funded needed upkeep on our Generol Fund focilities, ond righto[
woy londscoping, lighting, etc.
3. To provide o mechonism to oddress odditionol scope of smoll new proiects prioritized by
the community ond the Commission insteod of hoving to deloy these for o lorger Generol
Obligotion Bond issue; ond
4. To provide contingency funding so thot proiects where bids were higher thon budgeted did
not hove to be deloyed, especiolly during o heoted construction morket where deloys often
leod to further increoses in costs.
ln recent yeors this funding wos dromoticolly reduced due to funding constroints, ond ot the some
time, reflecting declines in construction industry pricing in those yeors. The Adopted Work Plon ond
Budget incorporotes olmost $4 million in copitol funding. This represents obout 1 .5 percent of the
FY 20,l4/15 Generol Fund operoting budget.
Enterprise Funds ore comprised of Sonitotion, Woter, Sewer, Stormwoter, Porking, ond Convention
Center Deportments. The FY 2014/15 Enterprise Funds Budget is $'129.8 million. This represents
on increose of $19.0 million 112 percent) from the FY 2013/14 budget of $.l60.8 million,
primorily due to:
. lncreoses in solory (3 percent COLA ond 0-2 percent Merit) ond heolth insuronce costs of 9
percent
. An $8.2 mlllion increose in Stormwoter to support the strotegic plonning initiotive to oddress
flooding ond seo-level rise over the next five yeors. This increose is supported by o monthly
Stormwoter rote of $16.67 per Equivolent Residentiol Unit (ERU), whlch represents on
increose for o residentiol customer ol $7.61 per month obove the FY 2013/14 omount of
$q.OO per month.
. A $5..l million increose in Sewer due to on increose of fees chorged by Miomi-Dode Woter
ond Sewer Deportment (WASD) to treot the City's wostewoter, increose in scheduled debt
service for outstonding debt, lower onnuol true-up from WASD, higher DERM fees, ond
145
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-30
existing operoting deficit. This increose is supported by o monthly fee of $2.55 per
thousond gollons, which represents on increose of $.l.21 per thousond gollons from the FY
2013/14 role of $6.34 per thousond gollons.
Porking enhoncements totoling $.l.0 million to increose the cleonliness ond oppeoronce of
the City porking goroges, implementotion of looding zone enforcement, creotion of o new
Goroge Cleonliness lndex, ond implementotion of o new body comero progrom.
Sonitotion enhoncements totoling $85.l ,000 to provide better service ot beochfront
restrooms by odding ottendonts to the restrooms in Lummus Pork ond 2l't Street on
weekends, holidoys, ond speciol events, support the "con on every corner" initiotive by
odding more litter cons ocross the city, ond creoting o new Bothroom Cleonliness lndex to
ossess the 64 public restrooms throughout the ciiy.
Woter reflects o smoll rote increose of $0.02 to poss through the Miomi-Dode Couniy
increose to wholesole rotes for the purchose of potoble woter.
lnternol Service Funds ore comprised of the Centrol Services, Fleet Monogement, lnformotion
Technology, Risk Monogement, Medicol & Dentol ond Property Monogement Divisions. The FY
2014/15 lnternol Service Fund budget is $78.4 million, or 3.97", more thon FY 20.l3/14. lnternol
Service costs ore completely ollocoted to the Generol Fund ond Enterprise Fund deportments, ond
the Risk Monogement Fund reimburses the Generol Fund for the cost of legol services.
The FY 2014/15 ResortTox budget is $62.9 million, on increose of $2..l million or4 percentfrom
FY 20,l3/14. This reflects the continued increose in resort tox revenues, consistent with other
tourism indicotors throughout the County, but especiolly in Miomi Beoch.
Highlights for FY 2014/15 include:
. New enhoncement of $476,000 to support the initiotive to provide better service ot beochfront
restrooms by odding ottendonts to the beochfront restrooms in Lummus Pork ond 2lst street on
weekends, holidoys, ond speciol events.
. New enhoncement of $200,000 to deploy interim lntelligent Tronsporotion System (lTS) solution
for moior speciol events ond high impoct periods.
. $34,084,000 (o $1,,l.l9,000 increose) is provided to the Generol Fund to support new ond
continuing tourism eligible expenditures. New exomples include more prooctive code
enforcement, cleonliness index, pork ronger progrom, homelessness ot Lummus Pork, ond
hurricone ond disoster preporotion equipment, ond increosed support for the Miomi Beoch
146
a
a
FY 20.l 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-31
Botonicol Gorden. Continuing expenditures include public sofety progroms such os oceon
rescue, police services on Lincoln Rood, Oceon Drive/Lummus Pork, Collins Avenue,
Woshington Avenue, ATV officers, Boordwolk security, speciol troffic enforcement ond speciol
event stoffing; ond fire rescue units in tourist ond visitor oreos. The funding olso supports code
complionce services to respond to evening entertoinment oreos ond provides for o portion of the
operotionol costs of the Tourism ond Culturol Development.
$3 million for enhoncing the outcomes from moior events such os Memoriol Doy, including
monogement, Goodwill Ambossodors.
The contribution to the greoter Miomi Convention ond Visitors Bureou remoins flot ot $5.4
million pending controct negotiotions expected to result in o performonce-bosed controct.
The conkibution to the Miomi Beoch Visitor ond Convention Authority will increose from
$2,289,000 to $2,410,000 bosed on the legisloted funding formulo.
$123,000 is provided to continue the locol Miomi Beoch morketing compoign, to be motched
with funds from the Greoter Miomi Convention ond Visitors Bureou, the Miomi Beoch Visitor
ond Convention Authority, ond the Culturol Arts Council. lncluding $23,000 for the
Woshington Avenue tourism enhoncement initiotive.
$230,000 for holidoy decorotions.
$.l00,000 for the sponsorship fee to help offset morketing ond odvertising expenses ossocioted
with the Ms. USA or equivolent event
Although the development of our budget this yeor hos been chollenging, through rigorous review
ond good leodership, the Adopted Work Plon ond Budget for FY 2014/15 is bolonced ond
enobles the City of Miomi Beoch to continue delivering outstonding, enhonced services to our
residents, businesses ond visitors ond continuing structurol enhoncements to ensure the long-term
sustoinobility of the City.
The odopted milloge rote decreose of 0.0926 mills represents opproximotely holf of the remoining
milloge rote reduction gool of 0.2079 ond does not result in o property tox increose to medion or
overoge property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop.
The FY 2014/15 Budget includes service level enhoncements thot oddress high priority needs of the
City os identified through the skotegic plonning process ond 20.l4 Community survey.
I would like to thonk Moyor Philip Levine ond the Members of the Miomi Beoch City Commission for
your continued guidonce, support ond leodership with the budget process ond in helping to
occomplish so much on beholf of our residents ond for the entire Miomi Beoch community.
I would olso like to thonk oll stoff from throughout the City who hove worked hord over the lost yeor
to respond to chonges in priorities from the new City Commission. I would porticulorly like to thonk
147
FY 20.l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-32
my Assistont City Monogers, Chief Finonciol Officer, ond oll Deportment ond Division Directors. I
oppreciote oll of us working together towords developing o bolonced budget thot will help improve
our community. ln porticulor, I would like to recognize ond thonk John Woodruff, Budget Director;
Mike Howord, Budget Officer; Tomeko Otto-Stewort, Budget Monoger; Georgette Doniels, Senior
Budget Anolyst; Vonesso Loyne, Budget Anolyst; Froncis Fronces, Executive Office Associote; Dr.
Leslie Rosenfeld, Chief Leorning Officer; ond Kotherine Gonzolez, Monogement Consultont.
148
ATTACHMENTS . TABLE OF CONTENTS
ATTACHMENT A Adopted Positive lmpact or Minimal Service lmpact, Efficiencies, Etc.
ATTACHMENT B Adopted Additions and Service Enhancements
ATIACHMENT C PotentialAdditions and Service Enhancements NOT INCLUDED in
Adopted Budget
ATTACHMENT D FY 2014115 Confiscated Trust Fund Budget
ATTACHMENT E FY 2014115 Citywide Work Plan
149
ATTACHMENT A
ADOPTED MINIMAL SERVICE IMPACT, EFFICIENCIES, ETC.
Position lmpacts
lmpact
rrumulauve
Oept. lmDact
ruil
Time
raI
Time
rfot,
Vacant Filled
Mgr. ar
Admin
Non
Mot.
titt .;, - .. : ,fisffixs#u , :tfii\
Reduce contractual television production costs of $120,000 by 50% by
addino an in-house Media Soecialist position.s (60.000 s (60.000'1.0
.;
ln FY 2010111a pilot program to reduce overtime in the Fire Suppression
Civision raas approved. The aim of the program was to reduce overtime
cn the weekends by hiring three (3) Fire Firefighter I's to work a vleekend
cnly schedule. The salaries cost for these firefighters was to be offset by
the reduction in overtime costs. Although funding for the salaries of
these firefighters has been included in the department's approved budgel
each year, the u,eekend program uas never implemented. Based on the
structure of the union contract, the most senior and most costly
firefighters r/lould have first option to the weekend schedule and
ultimately creating more costs than savings. The department proposes
utilizing the combined salades of the three firefighters to hire a Training
Division Chief to oversee the training needs of the s\,orn staff. (see
Aflachmenl R)q s (60.000 (3.0 (3.0 (3.0
Total General Funds s {60.000)l $ (60.000}l l2.o'0.0 (3.0'0.0 0.0 l.(
mplement new service model for trades such as carpenters, electricians,
nasons, painters, and plumbers. This is part ofan overall strategyto
:mpou,er each department to control priorities in order to improve the
evel of maintenance and condition of our facilities. ln the 2014
)ommunity Survey, residents rated the appearance and maintenance of
he City's public buildings at 79 percent, a decrease from 87 percent in
he 2O12 survey. The new model should provide greater flexibility and
rotentially enhanced services for specialty uork wttile not resulting in any
:mployees losing employment with the City. However, we will be
educing the number of positions by tvr,enty-t\ /o with associated savings
n equipment, materials, supplies, etc. ln addition, the new model
rrovides greater flexibility by allowing each department to address their
rvrr priorities, minimize delays, and avoid competing department
nterests. The 17 employees affected bythe change (tvto positions are
racant) will be placed in altemate positions within Public Works and the
)arks and Recreation department. Furthennore, their current
:ompensation and benefits vrould not be impacted. Any savings resulting
'rom this chanoe ralould be used to enhance services.$$(19.o',0.0 Q.0 17.0 0.0 (19.0'
Total lnternal Services Funds $17.(o.o
150
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156
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS ANO SERVICE ENHANCEMENTS NOT ]NCLUDED ]N ADOPTED BUDGET
Requests Total
FT PT
to the Elevator Safety Division to facilitate annual licensing and state
requirements and provide administrative support to the Chief Elevator lnspector by adding one Office Associate V
a higher level of customer service and improve
position. This position would prepare and manage meeting notices, return "604-CITY calls, provide assistance to
-in customers, handle incoming mail, maintain the Citys bulletin boards, pay invoices, answer telephones, and
the flow of information extemally and intemally.
resource with the Tourism, Culture, & Economic Development department. This position would provide customer
assistance, results reports, media assistance, logging and archiving video, photo, media clips and project files, and
internal controls by adding a Financial Analyst position to serve as an
for the current cashier at Citv Hall in the Treasury section. 100% funded by Buildinq funds
lmprove efficiency and management of assets and medical supplies inventory by adding a civilian Quartermaster
position. This position was recommended by the Commission on Fire Accreditation lnternational (CFAI) in the annual
report to develop a centralized inventory s)rstem to better track all assets and equipment. This position
would free up the time of administrative Fire Captains and Resource Division Shift Captains would be freed up to
icate more time for value-added activities.
schedule and make repairs in a timely manner. fResfores one Mechanic position ellminated durlng the FY2008
Meet customer service expectations as they relate to tumaround times in the recruitment division by adding an Ofiice
Associate lll position. The most labor-intensive and time consuming activities are associated with making telephone
calls to veriry applicants' former employment histories and schedule pre-employment physicals and fingerprint
capturing appointments. Of these three, the most demanding in terms of time and effort is the verification of
employment. Former employers are reticent to provide information and have no vested interest in responding to our
. Therefore, it falls upon the recruitment staff to call and call again. ln the meantime, hiring decisions remain
unresolved. Most employed applicants are unwilling to give notice at their cunent jobs without a formal job offer from
the City. Our due diligence responsibilities prevent us from making those offers until the pre-employment
checks are complete. Additionally, the Human Resources Department has assumed Cityrvide responsibility for
activities related to the assignment of temporary staffing agency personnel to different departments.
is another labor-intensive. time consuminq function.
process management and performance improvement by adding a Management Consultant position.
would be a catalyst for streamlining, process improvements, improvement initiatives, and
training workshop for 1,300 employees for a 'live'
workshop to better understand how cultural context influences cultural communication, key elements of
cross cultural communication and learn to respond effectively in spite of communication differences.
required sessions do not directly address this topic, and skills learned will help improve internal and external
City's Service Shopper Program supports our Customer Service standards by helping assess how well the
ing its customers by evaluating seNice deliver at interface points. The goal of the program is to obtain
data on customer service to achieve heightened customer service awareness, assist departments in
staff training to improve customer service, evaluate results to improve customer service to meet public
and expectations and assess how the City is serving customers at interface points. Assessments are
during the regular work week from 9:00 a.m. to 5:00 p.m., with several afterhours and weekend
as well. Outsourcing will eliminate the need to utilize city personnel to conduct these ongoing
157
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT !NCLUDED IN ADOPTED BUDGET
Requests Total
FT PT
i
mprove administration and planning of recreation operations and programming by adding two Program Coordinator
)ositions. These positions would provide support needed by the Facility Managers to carry out existing programs at
.he expected service levels, run facilities more eftlciently, and free up time to strategically plan and implement new
rroornmmina 146.000 2.O 0.0
:xpedite and coordinate procurement related activities by adding a Procurement Liaison position. The position would
rssure compliance with policies and regulations, perform contract management, and develop specifications and
;olicitations.60,000 1.0 0.0
:nhance the service level of contractual mowing and green space maintenance by increasing mowing frequency fron
12 to 36 cycles, increasing litter control, adding dune maintenance/clean up, and providing routine pressure cleaning.1,057,000 0.0 0.0
lnhance maintenance and quality of City parks and facilities by adding: annual sod replacement lor all athletic lields,
rdditional gymnastics programming, laser grading of baseball and softball fields, additional playground equipment
rnd repairs, annual resurfacing of fourcourts, additional and replacementof bike racks, and miscellaneous
]ouioment includinq a scissor lift.267,000 0.0 0.0
qddress increasing technology needs by adding an lnformation Tech Specialist lll position in the Technical Services
)ivision. The new position would provide supervisory oversight to the existing four tech positions, address increasing
nventory of laptops/desktops and technology needs, and allow for a direct point of contact to better coordinate the
reeds of the department in lieu of contacting four individuals. lndustry standards recommend a ratio of 1 technician
br every 86 laptops serviced for government organizations of 1,000 or more employees. The Police Department
:unently has 380 deployed laptops being serviced by 3 technicians, a ratio ol 1:'113 technicians to laptops. Hiring an
rdditional technician would adjust the ratio to 1:96, bringing it more in line with industry best practices.72,000 1.0 0.0
rrovide enhanced coordination of fleet management activities by adding a Fleet Specialist position. The new positior
A,ould perform the following functions: develop and implement vehicle replacement programs; coordinate vehicle
ructions, service, repairs, preventive maintenance, delivery, and training; research and evaluate vehicle and
rquipment in support of law enforcement initiatives; monitor installations of AVL in vehicles; maintain vehicle
nventory and maintenance logs; track and process toll violations for police vehicles; and process State license
enewals for vehicles with private license tags. fRestores one Fleet Speciallst posftion eliminated during the
FY2008 budqet process,52,000 1.0 0.0
Enhance records management unit by adding one Sergeant position. This position woulcl perform an andependent
audit and consolidation of UCR coding; provide quality assurance of reports written via the NWS Field Base
Reporting System; assist in the collection of accurate data sets for use in the COMPSTAT process; provide a swom
conduit to the Operations Division for problem resolutions; and investigate and correct Field Base Reporting merge
and content issues.146,000 1.0 0.0
Properly address workload levels in the records management unit by adding an Administrative Aide ll position and
two Data Entry Clerk positions. The Administrative Aide ll position would assist with the workload associated with
cublic records requests and Uniform Crime Reporting. The two Data Entry Clerks would free up Public Safety
Specialists in the Operations Division from data entry duties to focus on duties such as School Crossing Guard
Jetails, writing moving and parking citations, and responding to incidents for police reports and traffic crash reports.
fRestores one Admlnistrative Aide and two Data Entry Clerk posltions eliminated during the FY2010 budget
arocessl 132,000 3.0 0.0
Enhance training unit by adding one Sergeant position. This position would supervise the offacers and civilians
assigned to the Training Section in the performance of their duties in training all personnel in the department and
create a separation of duties between the two sergeants allowing for a permanent Range Master to: effectively
supervise the Range Training Officer, manage the use of the departments driving and force simulators, supervise
and manage all use of force training, develop the firearms training program, manage the Taser training program, and
hidh liahilitu treinind nrodrams 146,000 1.0 0.0
Provide nightime coverage seven days per week on the watenrays of Miami Beach by creating a Marine Patrol
Overnight unit consisting of one Sergeant and four Police Officer positions. The overnight unit would investigate
suspicious vessels, thefts from waterfront properties, burglaries/thefts of vessels and personal watercrafts, enhanced
serach and rescue abilities, enhanced Dive Team abilities and coverage.626,000 5.0 0.0
Expand current ATV coverage by adding two dedicated ATV squads consisting of two Sergeants and eight Police
Officers. The two units would enhance current service levels on the beach and paved beach walk in the areas of
South Pointe Park through 46th Street and help deter beach thefts, alcoholic nuisances, public intoxication, sex-
related crimes, beach after-hours ordinance, and homeless issues.1,251 ,000 10.0 0.0
Enhance criminal investigations by adding a Public Salety Specialist poslton (non-sworn) to penorm the tollowng
functions: retrieve, review, and determine evidentiary value of videos from areas crimes were committed; ensure
proper video evidence recovery and chain of custody in support of other units; provide specialized experience of
commercial and residential security camera installations, transfer of video evidence, and knowledge of video formats
and associated technology. fRestores one Public Safety Specialist posftion eliminated during the FY2010
htrddet nraacssl 74.000 1.0 0.0
Enhance criminal investigations by adding a Sergeant and Detective position. The new positions would perform the
following functions: Create a Career Offender/Fugitive Squad tasked with identifying career criminals and fugitives at-
large in the city; effectively track, monitor, and investigate the 80 plus career criminals residing within the city limits
and more than 600 active warants in the criminal system; and proactively investigate activity using crime analysis
data, field interviews, and surveillances.216,000 2.O 0.0
158
ATTACHMENT C
POTENTIAL FY 2014115 ADDTTIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
driving by adding DUI details to staff six
Costs include overtime and necessary training classes (Standard Field Sobriety Tests, Drug Recognition School, and
lncrease capacity to process GIS requests, analyze spatial data, and automate GIS tasks by adding a GIS Analyst
of six divisions and administrative functions bv addinq an Assistant Director
funds for street and sidewalk maintenance based on
re backlog, increase of public records requests, and support Home
9-'l-1 Records Custodian position in the Public Safety Center Unit.
outreach to new and existinq businesses in the
a business incubator at the Byron Cadye in North Beach. Recurring costs
costs would be pro-rated for 6 months ($'145,000) following the build-out. The one-time costs of $145,000
the last year the department expanded with additional responsibilities, divisions,
of Economic Development, the RDA, and Real Estate Office. An Assistant Depa(ment Director position would
the efficiency and management of the departments responsibilities and new City initiatives being added. ln
the Dosition would address succession planninO within the
430,000GrandTotal@l
159
ATTACHMENT C
POTENTIAL FY 20141'15 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
Requests Total
FT PT
management office (PMO) to handle the implementation of all lT projects . fhe impact to the General Fund would
ter preparedness by backing up City technology data/systems in an out of region data center. Thi
would be phased in over three years. Year one would be $200,000 including a $40,000 one-time
. The one-time charge is proposed to be funded from the lT Tech Fund. Year two would be $1 00K and year
to the General Fund would be $1
to the General Fund would be
insurance coverage to assist recovery in case ol a
last ten years, the amount of coverage the City has purchased has ranged from $10 million to $25 million, in excess
applicabledeductibles. DuringFY20l3ll4,theCityincreaseditswindstormcoveragefrom$'l0millionto$15
million. This enhancement would increase funds necessary to purchase an additional $5 million of named windstorm
for a total of $20 million. ($330,000) Ihe to the General Fund would be
Material Standards. The proposed standards would ensure that materials selected are compatible for the saltwater
of Miami Beach to avoid accelerated deteoriation of components. Examples include the selection of
for air conditioning systems, park benches, janitorial dispensers, signage, and fencing materials. The
would improve the longevity of materials and reduce maintenance and replacement costs. (one-tirre
to the General Fund would be
property management suppon and a0mlnlstrallve servlces Dy aoolng an
position. This position would address additional work load from addressing the backlog of capital renewal and
projects in the areas of procurement, accounts payable, and general administrative support. TDe
to the General Fund would be
, and video of storm drainage box
Expand marketing efforts to book the Convr
different reward and promotional initiatives.
funds for promotional items to support
These items would be used in conjunction with advertising campaigns as
160
ATTACHMENT D
Police Department
Gonfiscations - Federal& State Funds
FY 2014115 ADOPTED BUDGET
FEDERAL FUNDS:
Federal Funds - (603)
STATE FUNDS:
State Funds - (607)
Total Federal & State Funds
FY1 5
Request
Orqanizational Development Travel & Off-site testinq 50,000
Trainino Suoolement to supplement LETTF 60.000
Crime Scene 3D Camera Svstem 90,000
Bulletoroof Vest Partnership 35,000
Graffiti eradication throuqh Teen Job Corp.25,000
Bodv Cameras 310,000
Gvm Equipment 10,000
Total Funds (603)580.000
Costs connected with the prosecution/processinq of forfeitures.20,000
Crime Prevention initiatives & School Liaison Proiects 30,000
AR Rifle Prooram/initiative- Citv's match for reimbursement of rifles at $500.15,000
15oh of State Funds collected in FY13 to be used for drug abuse treatment, drug anc
crime orevention education and non-profit communitv based proqrams.19.000
PAL Boxino Prooram 47.000
VOCA Salarv Match 45,000
Iotal Funds (607)176,000
.T6"0-66-
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&4IAMIBTACH
CITYOFMIAMI BEACH
NONCE OF PUBLIC HEABINGS
NOTICE lS HEREBY given that Public Hearings will be held by the Mayor and City
Commission of lhe Cify of Miami Bea*r, Florida, in the Commission Chambers, 3rd
floor. City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on Tuesday.
Saptember 30, 2&14, to consider lhe following:
5:01 p.m.
Adopt Final ,AdValorem Millage for General Operating Purposes
A Resolution Adoptingi I ) The Final Ad Valorem Millage Of 5.7942 Mills For General
Operating Purposes,Which lsThi*een And Four-Tenths Percent (13.4%) MoreThanThe
"Rolled-Back" Rate Of 5.1076 Mills;,And 2)The Debr Service Millage Hate Of 0.2295 Mills
For FiscalYear {FY} 2014/15. tnquiries may be directed to the Budget & Performance
lmp rove ment Office at. 305.673^75fi ,
5:{}1 p.m.
Adopt Final Budgets For General, G.O., RDA. Enterprise, lnternal Service, And Special
Revenue Funds
A Resolution Adopting Final Budgets ForThe General, G.O. Debt Service, RDA Ad
ValoremTaxes, Enlerprise, lnternal Service Funds, and Special Revenue Funds For Fiscal
Year {FY} 2014115. lnquiries may be directed to the Budget & Performance lmprwement
Of{i ce at 305. 673.7 5 1 0-
5:l!2 p.m.
Adopt Final AdValorem Millage {or Normandy Shores Local Government
A Resolution OfThe Board Of Direaors OfThe Normandy Shores Locai Government
Neighborhood lmprovernenl District AdoptingThe Final Ad Valorem Millage Rare Of
1.1305 Mif ls For FiscalYear lFYl 2014115 ForThe Normandy Shqres Local Golrelnlnent
District.Which ls One Percent {1%} LessThanThe "Rolled-Back" Rate Of 1.1391 Mills.
lnquiries fiay be directed to the Budget & Performance lmprovement Office at
305.673.7510.
5:02 p,rn.
Adopt Final Operating Budget For Normandy Shores Local Government
A Resolution OfThe Board Of Direc{ors OfThe Normandy Shores Local Govemment
Neighborhood lmprovement District AdoptingThe final Operating Budget For Fiscal
Year {FY) 2014115. lnguiries may be direeted ta the Eudget & Performance lmprovement
Offi ce at 30 5. 67 3.7 5 I 0.
5:S p.m.
Adopt Final FY 2014115-2018/19 Capital lmprovement Plan & Capital Budget
A Resolution Adopting The Final Capital lmprovement Plan For Fiseal Years {FY}
2014115-201&1S And AdoplingThe City Of Miarni Beach Final Capital Budget For (FY)
2A$/15. lnquiries may be directed to the Budget & Performance lmprovement Office
at i45.673.7510.
lnlerested parties are invited to appearut this meeting, or be represented by an agent,
or to express their views in writing addressed to the Cily Commission, c/o the Cily
Clerk, 1700 Convention C"nterDrive, 1st Floor, Ctry Hall, Miami Beach. Florida 33139.
Copies of these ilem$ are available for public inspection during normal business hours
in the City Clerk! Office, 1700 Convention Center Drive, lst Floor, City Hall, Miami
Bea*r. Florida 33139.This meeting, or any item therein, may be continued, and under
such circumstan6es, additional legal notice need not be provided.
Pursuant to Section 286.0105, Fla. Star., rh€ City hereby advises lhe public that if a
person decides to appeal any decision made by the City Commission wilh respect to
any matter considered at its meeting or its hearing, such person musl ensure that a
verbatim record of the proceedings is made, whidr record includes lhe tesiimony and
evidence upon whidl the appeal is to be based.This notice does not constitute consent
bv the Ctiy for the introduction or admission of otherwise inadmissible cr irelevanl
evidence. nor does it auihorize drallenges or appeals not olherwise allowed by law.
To request this material in accessible format. sign language interpr€ters, information
on access for persons with disabilities and/or arry accommodatign lo review any
docoment or participale in any Cily-sponsored proceeding" please contact us five days
in advance at 305.673.7411(voice) orTTY users may also call the Florida Relay Service
al7 11.
Rafael E. Granado, City Clerk
City of Miami Beach
o2E
174