Special City Commission Meeting REVISED 9-30-2014MIAMIBEACH
Special City Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
September 30,2014
Mayor Philip Levine
Vice-Mayor Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Raul Aguila
City Clerk Rafael E. Granado
Vrsff us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
CONSENT AGENDA
G4 - Gommission Gommittee Assignments
C4A Referral To The Land Use And Development Committee - Additional Modifications To
The Land Development Regulations Regarding Unit Size And Lot Coverage
Calculations For Accessory Structures Permitted ln Single Family Home Districts, As
Part Of The Comprehensive Single Family Revisions Pending Before The Planning
Board.
(Requested by Commissioner Joy Malakoff)
ATTENTION ALL LOBBYISTS
Chapter 2, Article VIl, Division 3 of the City Code of Miami Beach, entitled "Lobbyists,"
requires the registration of all lobbyists with the City Clerk prior to engaging in any lobbying
activity with the City Commission, any City Board or Committee, or any personnel as defined
in the subject Code sections. Copies of the City Code sections on lobbyists laws are
available in the City Glerk's Office. Questions regarding the provisions of the Code should
be directed to the Office of the City Attorney.
Call to Order - 5:00 p.m.
1
Commission Agenda, September 30, 201 4
REGULAR AGENDA
R5 - Ordinances
RsA Unclassified Salary Ordinance
An Ordinance Amending Ordinance No. 1605, The Unclassified Employees Salary Ordinance
Of The City Of Miami Beach, Florida, As Follows: Providing For The Classifications ln Group
Vll, Comprised Of At-Will Employees Commonly Referred To As "Unclassified Employees";
Deleting The Obsolete Management And Budget Analyst l; Revising The Pay Range For The
Director Of The Office Of Communications, Building Records Supervisor And Management
And Budget Analyst; Establishing The Following Newly Created Classifications: Emergency
Management Director; Deputy Director Parks And Recreation; Management And Budget
Manager; Marketing, Tourism And Development Manager; CMBPD Chief Of Staff; lnformation
Technology Division Director; Grants Specialist; CMB Media Ambassador; Chief Roofing
lnspector And Procurement Contracting Officer; Requiring That The City Commission Be
lnformed Whenever An Unclassified Employee ls Hired At An Annual Salary Of $150,000 Or
More; And Providing For Repealer, Severability, And An Effective Date. 5:05 p.m. Second
Readinq Public Hearinq
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Human Resources)
(First Reading on September 17,2014 - RsC)
R5B
R5C
An Ordinance Amending Chapter 2 Of The Code Of The City Of Miami Beach, Entitled
"Administration," By Amending Article Vl, Entitled "Procurement," By Amending Division 6,
Entitled "Living Wage Requirements For Service Contracts And City Employees," By
Amending Section 2-408, Entitled "Living Wage," By Increasing The Living Wage Rate By 3%
For Fiscal Year 2014-2015 And Deleting Phase ln Language That ls Outdated Due To The
Passage Of Time; Providing For Repealer, Severability, Codification, And An Effective Date.
5:06 p.m. Second Readinq Public Hearinq
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Procurement)
(First Reading on September 10,2014 - R5K)
An Ordinance Amending Chapter 1 10 Of The Miami Beach City Code Entitled "Utilities,"
Amending Article lV, Entitled "Fees, Charges, Rates And Billing Procedure;" Amending Division
2, Entitled "Rates, Fees And Charges," By Amending Section 110-166, Entitled" Schedule Of
Water Rates And Tapping Charges," And Section 110-168, Entitled "Sanitary Sewer Service
Charge," To Adjust Water And Sanitary Sewer Rates By The Same Percentage Enacted By
Miami-Dade Water And Sewer Department (WASD); And Also Amending Appendix A To Chapter
1 10, Entitled "Fee Schedule" To lncrease The Water Rates And Sanitary Sewer Service Charges
lmposed By The City Pursuant To Sections 1 10-166 And 1 10-168; Providing For Codification,
Repealer, Severability, And An Effective Date. 5:07 p.m. Second Readinq Public Hearinq
(Sponsored by Commissioner Deede Weithorn)
(Legislative Tracking: Public Works)
(First Reading on September 10,2014 - RsL)
2
Commission Agenda, September 30, 201 4
R5 - Ordinances (Continued)
RsD Transfer Of Variance And Flood Plain Waiver Authority To The Design Review Board And
Historic Preservation Board
An Ordinance Amending The Land Development Regulations Of The City Code, By Amending
Chapter 1 18, "Administrative And Review Procedures," Article Vlll, "Procedure For Variances And
Administrative Appeals," Section 118-351, "Determination Of Jurisdiction," Section 118-352,
"Procedure;" Article ll, "Boards," Division 3, "Design Review Board," Section 118-71, "Powers
And Duties;" Division 4, "Historic Preservation Board," Section 102, "Powers And Duties;" Division
5, "Board Of Adjustment," Section 118-136, "Powers And Duties;" To Amend The Jurisdiction Of
The Boards Of Adjustment, Design Review, And Historic Preservation By Authorizing The Design
Review And Historic Preservation Boards To Grant Variances Presented ln Applications Within
Their Respective Jurisdictions, Amending The Authority Of The Board Of Adjustment To Reflect
That Changed Authorization, And To Transfer The Authority Of The Board Of Adjustment Acting
As The Flood Plain Management Board To The Design Review And Historic Preservation Boards,
To Authorize Such Boards To Grant Variances From The Flood Plain Ordinance For Applications
Within Their Respective Jurisdictions; Providing For Repealer; Codification; Severability And An
Effective Date (Reconsideration of Effective Date to December 1,20'14). 5:10 p.m. Second
Readinq Public Hearinq
(Sponsored by Commissioner Joy Malakoff)
(Legislative Tracking: Planning)
(Continued from September 17, 2014 - RgC)
R5E An Ordinance Amending Chapter 74 Of The Code Of The City Of Miami Beach, Florida, Entitled
"Peddlers And Solicitors," By Amending Article l, Entitled "ln General," By Amending Section 74-
1, Entitled "Soliciting Business ln Public From Pedestrians," To Prohibit Commercial Solicitation
ln Certain Areas; Providing For Repealer, Severability, Codification, And An Effective Date. First
Readinq
(Sponsored by Mayor Philip Levine)
(Legislative Tracking: City Attorney's Office)
An Ordinance Amending Chapter 46 Ol The Code Of The City Of Miami Beach, Florida, Entitled
"Environment," By Amending Article lll, Entitled "Litter," By Amending Division 1, Entitled
"Generally," By Amending Section 46-92(a), Entitled "Definitions," By Adding A Definition For The
Term "Right-Of-Way," By Amending Section 46-92(9), Entitled "Prohibition On Commercial
Handbill Distribution," By Amending The Regulations And Prohibitions For The Distribution Of
Commercial Handbills; Providing For Repealer, Severability, Codification, And An Effective Date.
First Readinq
(Sponsored by Mayor Philip Levine)
(Legislative Tracking: City Attorney's Office)
R5F
3
Commission Agenda, September 30, 201 4
R7 - Resolutions
R7A1 Adopt FinalAd Valorem Millage for General Operating Purposes And Debt Service Millage
A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.7942 Mills For General Operating
Purposes, Which ls Thirteen And Four-Tenths Percent (13.4o/o) More Than The "Rolled-Back"
Rate Of 5.1076 Mills; And 2) The Debt Service Millage Rate Of 0.2295 Mills. 5:01 p.m. Second
Readinq Public Hearinq
(Budget & Performance lmprovement)
(First Reading on September 10,2014 - R7A1)
R7A2 Adopt Final Budgets For General, G.O., RDA, Enterprise, lnternal Service, And Special Revenue
Funds
A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service Funds, and Special Revenue Funds For Fiscal Year 2014115.
5:01 p.m. Second Readinq Public Hearinq
(Budget & Performance lmprovement)
(First Reading on September 10,2014 - R7A2)
R7B1 Adopt FinalAd Valorem Millage for Normandy Shores Local GovernmentA Resolution Of The Board Of Directors Of The Normandy Shores Local Government
Neighborhood lmprovement District Adopting The Final Ad Valorem Millage Rate Of 1.1305 Mills
For Fiscal Year (FY) 2014115 For The Normandy Shores Local Government District, Which ls
One Percent (1.0%) Less Than The "Rolled-Back" Rate Of 1.1391 Mills. 5:02 p.m. Second
Readinq Public Hearinq
(Budget & Performance lmprovement)
(First Reading on September 10,2014 - R7B1)
R7B2 Adopt Final Operating Budget For Normandy Shores Local GovernmentA Resolution Of The Board Of Directors Of The Normandy Shores Local Government
Neighborhood lmprovement District Adopting The Final Operating Budget For Fiscal Year (FY)
2014115. 5:02 p.m. Second Readinq Public Hearinq
(Budget & Performance lmprovement)
(First Reading on September 10,2014 - R7B2)
R7C Adopt Final FY 2014115-2018119 Capital lmprovement Plan & Capital Budget
A Resolution Adopting The Final Capital lmprovement Plan For Fiscal Years (FY) 2014115-2018119
And Adopting The City Of Miami Beach Final Capital Budget For FY 2014115. 5:03 p.m. Second
Readinq Public Hearinq/Joint Gitv Commission & Redevelopment Aqencv
(Budget & Performance lmprovement)
(First Reading on September 10,2014 - R7C)
4
Commission Agenda, September 30, 201 4
R7 - Resolutions (Continued)
R7D A Resolution Appropriating $651,000 From FY 2014115 General Fund Account No.011.0930;
Said Appropriation To Be Provided To And Utilized By The Friends Of The Bass Museum, lnc.
For The Purpose Of Continuing To Fund And Provide Certain Operating Expenses; And
Authorizing The City Manager To Execute A Letter Agreement With The Friends Of The Bass
Museum, lnc., Memorializing The Parties' Respective Obligations With Regard To Certain
Management And Operation Responsibilities Of The Bass Museum, Through September 30,
2015.
(Tourism, Cultural & Economic Development)
R7E A Resolution Pertaining To The City Construction Project Referred To As The "Sunset Harbour
Pump Station's Retrofit And Drainage lmprovements Project" (Project) And, With Respect To The
Project, Accepting The Findings And Recommendation Of The City Manager ln Declaring An
Emergency Pursuant To Subsection 287.055(9Xc)(6), Florida Statutes; And, As Permitted
Pursuant To Section 2-367(e) Of The City Code, Waiving, By 5/7th Vote, The Competitive
Bidding Requirements, Finding Such Waiver To Be ln The Best lnterest Of The City; And
Authorizing The City Manager To Take The Following Actions To Procure The Necessary
Emergency Design And Construction Services For The Project, Pursuant To A Negotiated
Design-Build Contract: 1) Prepare, Whether Through The City's Public Works Department Or
Through Retention Of An Outside Design Criteria Professional, As Determined By The City
Manager, A Design Criteria Package (DCP) Which Complies With The Specifications Set Forth
Under Section 287.055(2)(j), Florida Statutes; 2) Upon Completion Of The DCP, Authorizing The
City Manager To Negotiate And, lf Successful, Execute A Design-Build Contract, With A
Guaranteed Maximum Price (GMP) For The Remaining Water, Stormwater, Landscape And
Streetscape lmprovements For The Project, With The Firm Of Lanzo Contruction, Co. (Lanzo),
Who, As The City's Contractor Currently Working On The Project Under The Construction
Contract Authorized Pursuant To lnvitation To Bid No.060-2013TC (lTB); And 3) Further
Authorizing The City Manager To Terminate, For Convenience, The Remaining Portion Of The
Current Construction Contract With And Requiring That, As A Condition Of The Negotiated
Design-Build Contract, A Release Of All Claims Against The City Under The Former Contract;
Where The Combined Sum Of The Negotiated Design-Build GMP And The Amount Negotiated
As Part Of The Settlement Of The Existing Contract Shall Not Exceed $6,836,940.74 Which
lncludes The $2,586,940.74 Construction Award Value Of The Current Lanzo Construction
Contract And The Proposed Design/Build Amount Of $4,250,000.
(Public Works)
(Continued from September 17, 2014 - R7F)
R7F A Resolution Accepting The Recommendation Of The City Manager To Reject The Single
Proposal Received, Pursuant To Request For Proposals (RFP) No. 2014-290-YG For The
Design, Manufacture And lnstallation Of A Removable/Retractable Canopy At The North Beach
Band Shell And Authorize The lssuance Of A New RFP.
(Tourism, Cultural & Economic DevelopmenUProcurement)
5
Commission Agenda, September 30, 201 4
R7 - Resolutions (Continued)
R7G A Resolution Authorizing The Administration To Develop A New Program For Expedited Lien
Searches With A Turn-Around Time Of One Business Day; Charging Customers $250.00 For An
Expedited Certified Lien Search And $300.00 For An Expedited Certified Lien Search lncluding
The Common Area.
(Finance)
R7H A Resolution Approving And Authorizing The Mayor And City Clerk To Execute Change Order
No. 2 To The Agreement With Bergeron Land Development, lnc., Dated April 30, 2014 (The
Agreement), Related To The Completion Of Roadway lmprovements Along 6th Street And West
Avenue Between sth And 6th Streets And A New Seawall At 14th Street, Further lncreasing The
Cost Of The Agreement To $3,006,544.
(Public Works)
R9 - New Business and Gommission Requests
RgA Discussion Regarding Planning Department Evaluation Of The Fee ln Lieu Of Parking Program
("PlF',).
(Planning)
(Continued from September 17, 2014 - RgF)
(Memorandum to be Submitted in Supplemental)
RgB Authorization Of Scope Of Services For Zyscovich, lnc. For Washington Avenue Vision And
Master Plan Analysis - Phase ll.
(City Manager's Office)
End of Aqenda
6
Commission Agenda, September 30, 201 4
Miami Beach Redevelopment Agency
City Hall, Gommission Chambers, 3rd Floor, 1700 Convention Center Drive
September 30,2014
Chairperson of the Board Philip Levine
Member of the Board Michael Grieco
Member of the Board Joy Malakoff
Member of the Board Micky Steinberg
Member of the Board Edward L. Tobin
Member of the Board Deede Weithorn
Member of the Board Jonah Wolfson
Executive Director Jimmy L. Morales
Assistant Director Joe Jimenez
General Counsel Raul Aguila
Secretary Rafael E. Granado
AGENDA
1. NEW BUSINESS
A A Resolution Of The Chairperson And Members Of The Miami Beach Redevelopment
Agency, Adopting And Appropriating The Operating Budget For The City Center
Redevelopment Area, The Anchor Shops And Parking Garage, And The Pennsylvania
Avenue Shops And Parking Garage For Fiscal Year 2014115.
(Tourism, Cultural & Economic Development)
B A Resolution Of The Chairperson And Members Of The Miami Beach Redevelopment
Agency (RDA), Adopting And Appropriating The Miami Beach Redevelopment Agency
Capital Budget For Fiscal Year (FY) 2014115 And Adopting The Capital lmprovement Plan
For Fiscal Years 2014115 Through 2018119. Joint City Commission & Redevelopment
Agencv
(Tourism, Cultural & Economic Development)
End of RDA
7
c4
COMMISSION GOMMITTEE
ASSIGNMENTS
8
g MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM
TO: Jimmy L. Moroles, City Monoger
FROM: Joy Molokoff, Commissioner
DATE: September 23, 2014
SUBJECT: REFERRAL TO THE LAND USE AND DEVELOPMENT COMMITTEE -
ADDITIONAL MODIFICATIONS TO THE LAND DEVELOPMENT
REGULATIONS REGARDING UNIT SIZE AND LOT COVERAGE
CALCULATIONS FOR ACCESSORY STRUCTURES PERMITTED IN
SINGLE FAMILY HOME DISTRICTS, AS PART OF THE
COMPREHENSIVE SINGLE FAMILY REVISIONS PENDING BEFORE
THE PLANNING BOARD
Pleose ploce the obove item on the September 30, 2014 City Commission ogendo.
lf you hove ony questions, pleose contoct me ot extension 6622.
JWVM
We ore commiffed to providing excellent public servtce ond sctfefy lo oll who ltve, work, ond play in cur vibronf , tropicol, historic communily
Agenda ltem 4(4
Date ?-3O-/f9
THIS PAGE INTENTIONALLY LEFT BLANK
10
R5
ORDINANCES
11
COMMISSION ITEM SUMMARY
Condensed Title:
An ordinance of the Mayor and City Commission of the City of Miami Beach, Florida, amending Ordinance No.
1605, the Unclassified Employees Salary Ordinance; abolishing obsolete classifications and establishing new
ones changes that more accurately reflect incumbents' roles; repealing all ordinances in conflict; providing for
severability, an effective date and codification.
lntended Outcome S
Ensure expenditure trends are sustainable over the long term.
Item
Second Reading and Public Hearing
The City of Miami Beach has five classified service employee groups represented by bargaining units, one
employee group comprised of classifications in the classified service not covered by a bargaining unit and one
group comprised of at-will employees, commonly referred to as unclassified employees with a representation of
approximately 400 employees.
At the May 21,2014 meeting, the City Commission adopted Ordinance 2014-3868, which was that most recent
amendment to Ordinance Number 1605, "The Unclassified Employees Salary Ordinance of the City of Miami
Beach."
Since the adoption of Ordinance 2014-3868, organizational changes and work demands have led to the creation
of new classifications, the elimination of one and correction to the pay grade for several classifications, among
other scrivener's errors. The subject ordinance was approved on first reading September 17, 2014, with the
requirement that the City Commission shall be informed whenever an unclassified employee is hired at an annual
salary of $150,000 or more.
Advisory Board Recommendation:
Financial lnformation :
Source of
Funds:
tt
OBPI
Citv CIerk's Office
Tabak, Human Resources Director
Department Director Assistant City Manager City Manager
Svlvia C respo-Tabak-i0it Kathie G. Brooks Jimmy L. Morales /
I
AGENDA "'* R 5AMIAMIBEACHaelE ?-30-/{
12
Co,ylM! SS loN MEMORAN DUM
TO: Mayor Philip Levine and Memb"r, ft the City c/rrission
MIAMIBEACH
City of Miomi Beqch, I 700 Convention Center Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
DATE: September30,2014
SECOND READING AND PUBLIC HEARING
SUBJECT: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING ORDINANCE NO. 1605, THE
UNCLASSIFIED EMPLOYEES SALARY ORDINANCE OF THE CITY OF MIAMI
BEACH, FLORIDA, AS FOLLOWS: PROVIDING FOR THE CLASSIFICATIONS lN
GROUP VII, COMPRISED OF AT.WILL EMPLOYEES COMMONLY REFERRED
TO AS "UNCLASSIFIED EMPLOYEES"; DELETING THE OBSOLETE
MANAGEMENT AND BUDGET ANALYST I; REVISING THE PAY RANGE FOR
THE DIRECTOR OF THE OFFICE OF COMMUNICATIONS, BUILDING RECORDS
SUPERVISOR AND MANAGEMENT AND BUDGET ANALYST; ESTABLISHING
THE FOLLOWING NEWLY GREATED CLASSIFICATIONS: EMERGENCY
MANAGEMENT DIREGTOR; DEPUTY DIRECTOR PARKS AND RECREATION;
MANAGEMENT AND BUDGET MANAGER; MARKETING, TOURISM AND
DEVELOPMENT MANAGER; GMBPD CHIEF OF STAFF; INFORMATION
TECHNOLOGY DIVISION DIRECTOR; GRANTS SPECIALIST; GMB MEDIA
AMBASSADOR; CHIEF ROOFING INSPECTOR AND PROCUREMENT
CONTRAGTING OFFICER; REQUIRING THAT THE Clry GOMMISSION BE
INFORMED WHENEVER AN UNCLASSIFIED EMPLOYEE IS HIRED AT AN
ANNUAL SALARY OF $150,000 OR MORE; AND PROVIDING FOR REPEALER,
SEVERABILITY, AND AN EFFECTIVE DATE.
RECOMMENDATION
The Administration recommends approval of the ordinance.
BACKGROUND
The City of Miami Beach has five classified service employee groups represented. by bargaining
units, one employee group comprised of classifications in the classified service not covered by a
bargaining unit and one group comprised of at-will employees, commonly referred to as
unclassified employees. The City of Miami Beach has approximately 400 employees in the
unclassified salary group.
At the May 21,2014 meeting, the City Commission adopted Ordinance 2014-3868, which was
that most recent amendment to Ordinance Number 1605, "The Unclassifled Employees Salary
Ordinance of the City of Miami Beach."
13
City Commission Memorandum
September 30,2014
Unclassified Salary Ordinance; Second Reading and Public Hearing
Page 2 ot 2
ANALYSIS
Since the adoption of Ordinance 2014-3868, organizational changes and work demands have
led to the creation of new classifications, the elimination of one and correction to the pay grade
for several classifications, among other scrivener's errors. The subject ordinance was approved
on first reading September 17, 2014, with the requirement that the City Commission shall be
informed whenever an unclassified employee is hired at an annual salary of $150,000 or more.
CONCLUSION
The Administration recommends ratification of the classifications and organizational changes
reflected in the ordinance, and that the City Commission approve the ordinance.
Attachments
JLM/KGB/SC-T
14
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CIry COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING ORDINANCE NO. 1605, THE UNCLASSIFIED EMPLOYEES
SALARY ORDINANCE OF THE CITY OF MIAMI BEACH, FLORIDA, AS FOLLOWS:
PROVIDING FOR THE CLASSIFICATIONS IN GROUP VII, COMPRISED OF AT.WILL
EMPLOYEES COMMONLY REFERRED TO AS ..UNCLASSIFIED EMPLOYEES,,; DELETING
THE OBSOLETE MANAGEMENT AND BUDGET ANALYST I; REVISING THE PAY RANGE
FOR THE DIRECTOR OF THE OFFICE OF COMMUNICATIONS, BUILDING RECORDS
SUPERVISOR AND MANAGEMENT AND BUDGET ANALYST; ESTABLISHING THE
FOLLOWING NEWLY CREATED CLASSIFICATIONS: EMERGENCY MANAGEMENT
DIRECTOR; DEPUTY DIRECTOR PARKS AND REGREATION; MANAGEMENT AND
BUDGET MANAGER; MARKETING, TOURISM AND DEVELOPMENT MANAGER; CMBPD
CHIEF OF STAFF; INFORMATION TECHNOLOGY DIVISION DIREGTOR; GRANTS
SPECIALIST; CMB MEDIA AMBASSADOR; CHIEF ROOFING INSPECTOR AND
PROCUREMENT CONTRACTING OFFIGER; REQUIRING THAT THE GITY COMMISSION BE
INFORMED WHENEVER AN UNCLASSIFIED EMPLOYEE IS HIRED AT AN ANNUAL
SALARY OF $150,000 OR MORE; AND PROVIDING FOR REPEALER, SEVERABIL!ry, AND
AN EFFECTIVE DATE.
WHEREAS, the City has approximately 400 employees who are members of the unclassified salary
group; and
WHEREAS, there is a need to amend the salary ordinance to delete obsolete classifications, amend
scrivener's errors and make housekeeping amendments, establish newly created classifications, and establish
a requirement that the City Commission be informed when a new hire's annual salary is $150,000 or more.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEAGH, FLORIDA AS FOLLOWS:
SECTION 1. The following lines of Section 1 of the Unclassified Salary Ordinance No. 1605 shall be
amended as follows and effective atter adoption on second reading on September 30, 2014'.
GLASS AND PAY GRADES, SALARIES AND CLASSIFICATIONS
A. Salary Grades and Ranges
Grade, Glassifications and Compensation for the City Manager and Gity Attorney
UNC CITY MANAGER Base Salary:
Medical insurance
Dental insurance
Life insurance
Employees Leave Ordinance
Defined benefit retirement plan
UNC CITY ATTORNEY Base Salary:
Medical insurance
Dental insurance
Life insurance
$'1 62,91 6.00/yr to $263, 126.001yr
457 deferred compensation
City vehicle and/or vehicle allowance
Annualvacation, sick leave, floating, and birthday holidays as provided in the Unclassified
$162,916.00/yr to $263,1 26.001yr
457 deferred compensation
City vehicle and/or vehicle allowance
Annualvacation, sick leave, floating, and birthday holidays as provided in the Unclassified
Employees Leave Ordinance
Defined benefit retirement plan
15
lncludes two percent (2%) increase effective upon adoption of this Qerdinance No. 2014-3868
Condrey Classification and Compensation Plan Recommendation
GRADE
UNC
UNC
30
29
28
27
26
25
24
23
22
21
20
19
18
17
16
15
14
13
12
11
10
9
8
7
o
5
4
3
2
1
City Attorney
City Manager
MINIMUM
ANNUAL
SALARY
$144,924.13
$137,940.88
$124,967.62
$118,945.99
$102,566.75
$97,624.51
$92,920.42
$80,124.98
$72,589.28
$65,762.30
$59,577.40
$56,706.63
$53,974.19
$51,373.41
$48,897.95
$46,541.77
$44,299.12
$42,164.55
$40,132.83
$38,199.00
$36,358.35
$34,606.41
$32,938.88
$31,351.70
$29,841.00
$28,403.09
$27,034.47
$25,731.80
$24,491.90
$23,331.74
MAXIMUM
ANNUAL
SALARY
$257,059.19
$244,672.64
$221,661.33
$210,980.44
$181,927,78
$173,161.48
$164,817.59
$131,063.61
$118,737.16
$107,570.01
$97,453.13
$92,757.28
$88,287.71
$84,033.52
$79,984.32
$76,130.23
$72,461.84
$68,970.23
$65,646.85
$62,483.62
$59,472.81
$56,607.08
$53,879.43
$51,283.22
$48,812.10
$46,460.06
$44,221.36
$42,090.53
$40,062.37
$38,131 .93
Annual salary based on 2080 hours per year
At City Commission's Discretion
At City Commission's Discretion
16
lncludes one percent (1Yo) increase effective April 1 ,2015 per adoption of Ordinance No. 2014-3868
Condrey Classification and Compensation Plan Recommendation
GRADE
UNC
UNC
30
29
28
27
26
25
24
23
22
21
20
19
18
17
16
15
14
13
12
11
10
9
I
7
6
5
4
3
2
1
City Attorney
City Manager
MIN!MUM
ANNUAL
SALARY
$146,373.37
$139,320.29
$126,217.30
$120,135.45
$103,592.42
$98,600.76
$93,849.63
$80,926.23
$73,315.17
$66,419.92
$60,1 83.1 8
$57,273.70
$54,513.93
$51,887.14
$49,386.93
$47,007.19
$44,742.12
$42,586.19
$40,543.16
$38,580.99
$36,721.94
$34,952.47
$33,268.27
$31,665.22
$30,139.41
$28,687.12
$27,304.81
$25,989.12
$24,736.82
$23,544.85
MAXIMUM
ANNUAL
SALARY
$259,629.78
$247,119.37
$223,877.95
$213,090.25
$183,747.06
$174,893.10
$166,465.76
$132,374.24
$119,924.53
$108,645.71
$98,427,66
$93,684.85
$89,170.59
$84,873.86
$80,784.16
$76,891.53
$73,186.46
$69,659.93
$66,303.32
$63,108.46
$60,067.54
$57,1 73.1 5
$54,418.22
$51,796.05
$49,300.22
$46,924.66
$44,663.57
$42,511.43
$40,462.99
$38,513.25
Annual salary based on 2080 hours per year
At City Commission's Discretion
At City Commission's Discretion
17
B. Glassifications and Grades
CLASSIF!CATION
City Attorney
City Manager
Deputy City Manager
Assistant City Manager
Chief Deputy City Attorney
Chief Financial Officer
Budget Performance ! mprovement Director
Building Director
Capital !mprovement Projects Director
City Clerk
Code Compliance Director
Deputy City Attorney
Director of the Office of Communications
Emeroencv Manaqement Director
Fire Chief
Housing and Community Services Director
Human Resources Director
I nformation Technology Director
Parking Director
Parks and Recreation Director
Planning Director
Police Chief
Procurement Director
Public Works Director
Tourism, Cultural Affairs and Economic Development Director
Transportation Director
Assistant Fire Chief
Assistant Police Chief
First Assistant City Attorney
Building fficial
CMBPD Chief of Staff
Deputv Director Parks and Recreation
Fire Division Chief
Fire Marshall
Planning Department Deputy Director
Police Division Major
Assistant Director - Building
Assistant Director - Capital lmprovement Projects
Assistant Director - Finance
Assistant Director - Parking
Assistant Director - Parks and Recreation
Assistant Director - Planning
4
CMB GRADE
EFFECTIVE
APR.1,2014
UNC
UNC
30
29
29
29
27t28
27128
27128
27t28
27t28
27t28x
27t28
27t28
27t28
27t28
27t28
27t28
27t28
27t28
27t28
27t28
27t28
27t28
26
26
26
25
CMB GRADE
EFFECTIVE
sEP.30, 20't4
27t28
27t28
25
25
25
25
25
25
24
24
24
24
24
24
18
CLASSIFIGATION
Assistant Director - Procurement
Assistant Director - Public Works
Assistant Director - Tourism and Cultural Development
Bass Museum Director
Budget Officer
Chief Structural Engineer
City Engineer
CMB Media Ambassador
Deputy Building Director
Economic Development Division Director
Fleet Management Division Director
lnformation Technoloov Division Director
I nfrastructure Division Director
lnternalAuditor
Police Captain
Property Management Division Director
Sanitation Division Director
Senior Assistant City Attorney
Administrative Services Manager
Affi rmative Action Officer
Application Systems Manager
Assistant City Attorney ll
Assistant City Engineer
Assistant Director - Human Resources
Assistant Director - Neighborhood Services
Assistant to the City Manager
Building Operations Manager
Capital lmprovement Projects Division Director
CDBG Projects Coordinator
Chief Accountant
Chief Learning and Development Officer
Chief of Staff
Civil Engineer lll
Code Compliance Assistant Director
Community Development and Housing Division Director
Construction Management Division Director
Emergency Management Coordinator
Executive Assistant to the Chief
Finance Manager
Human Resources Administrator ll
I nvestigator Supervisor
Planning and Zoning Manager
Police Commander
CMBGRADE CMBGRADE
EFFECTIVE EFFECTIVE
APR. 1, 2014 SEP.30, 2014
24
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
23
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
19
CLASSIFICATION
Preservation and Design Manager
Public Safety Communications Unit Director
Revenue Manager
Risk Manager
Senior Capital Projects Coordinator
Structural Engineer
Systems Support Manager
Technical Services Manager
Treasury Manager
Water and Sewer Superintendent
Capital Projects Coordinator
Chief Fire Protection Analyst
Civil Engineer !l
Cultural Affairs Program Manager
EMS Coordinator
Film and Event Production Manager
Marketing and Tourism Manager
Organizational Development and Training Coordinator
Property Mai ntenance/Operations Su peri ntendent
SocialWorker
SpecialAssistant to the City Manager
Streets, Lighting & Stormwater Superintendent
Traffic Engineer
Transportation Operations Supervisor
VO! P Network Administrator
ADA Coordinator
Assets Manager
Assistant City Attorney I
Assistant City Clerk
Assistant Director - Bass Museum
Assistant Director - Community / Economic Development
Assistant Division Director - Property Management
Assistant lnternal Auditor
Capital I mprovement Adm inistrator
Civil Engineer I
Code Compliance Manager (Quality Assurance Coordinator)
Community Development Coordinator
Community Services Division Director
Contracts Compliance Adm inistrator
Database Adm inistrator
Development and MBTV Director
Development Coordinator
Emergency Management Specialist
CMBGRADE CMBGRADE
EFFECTIVE EFFECTIVE
APR. 't, 2014 SEP. 30, 2014
23
22
22
22
22
22
22
22
22
22
22
21
21
21
21
21
21
21
21
21
21
21
23
23
23
23
23
23
23
23
23
22
22
22
22
22
21
21
21
21
21
21
21
20
GLASS!FICAT!ON
Employment Supervisor
FinancialAnalyst lll
Geographic lnformation System Manager
Grants Manager
Historic Preservation Coordinator
Labor Relations Manager
Landscape Projects Coordinator
Network Administrator
Organizational Development and Training Specialist
Park Facility Manager
Park Superintendent - Urban Forester
Parks Superintendent
Police Plans and Policies Manager
Principal Planner
Property/Evidence Su pervisor
PSCU Administrator
Public lnformation Coordinator
Public lnformation Officer
Public Safety Management and Budget Analyst
Quality Assurance Manager
Radio Systems Administrator
Redevelopment Coordinator
Safety Officer
Senior Administrative Manager
Senior Business Manager
Senior Capital Projects Planner
Senior GIS Analyst
Senior Human Resources Specialist
Senior Management Consultant
Senior Network Administrator
Senior Plans Designer
Senior Systems Adm inistrator
Special Projects Administrator
Storage Area Network Architect
Transportation Manager
Administrative Manager
Assistant Director - Sanitation
Capital Projects Administrator
CDBG Program Analyst
Chief Accessibility I nspector
Chief Building Code Compliance Officer
Chief Building lnspector
Chief Electrical lnspector
CMB GRADE
EFFECTIVE
APR. t, 2014
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
20
20
20
20
20
20
20
20
CMB GRADE
EFFECTIVE
sEP. 30, 2014
21
CLASSIFICATION
Chief Elevator lnspector
Chief Mechanical lnspector
Chief Plumbing lnspector
Chief Roofino lnsoector
Claims Coordinator
Community Outreach Manager
Cultural Facilities Manager
Curator of Collections
Entertainment lndustry Liaison
Housing Manager
H uman Resources Administrator
lnformation Technology Specialist lll
I nspection Services Coordinator
Leasing Specialist
Maintenance Management Coordinator
Marketino. Tourism and Development Manaqer
Mayor/Commission Branding Manager
Nei g hborhood Services Projects Ad m i n istrator
Ocean Rescue Division Chief
Parking Administration Manager
Performance and Scheduling Analyst
Project Planner/Designer
Recreation Supervisor !l
Senior Auditor
Senior Code Compliance Administrator
Senior Management Analyst
Senior Management and Budget Analyst
Senior Planner
Senior Systems Analyst
Utility Billing Supervisor
Assistant to the Neighborhood Services Director
Business Manager
Community lnformation Coordinator
Construction Manager
E-government Administrator
Employee Benefits Coordinator
Environmental Resources Manager
Field lnspections Supervisor - CIP Field Supervisor
FinancialAnalyst ll
Governmental Compliance Coordinator
Management Consultant
Project Manager
Redevelopment Specialist
CMB GRADE
EFFECTIVE
APR. 1,2014
20
20
20
19
19
19
19
19
19
19
CMB GRADE
EFFECTIVE
sEP.30,2014
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
19
19
19
19
19
19
20
22
CLASSIFICATION
Right-of-Way Manager
Senior Media Specialist
Senior Procurement Specialist
Senior Telecommunications Specialist
Special Projects Coordinator
Systems Administrator
Systems Analyst
Transportation Coordinator
Assets Specialist
Building Permitting !nformation Analyst ll
Code Compliance Supervisor
Contracts Compliance Specialist
Curator
Curator of Education
Development Review Services Coordinator
Fire Protection Analyst
Fleet Analyst
Homeless Program Coordinator
Housing and Community Development Programs Specialist
Housing Specialist
Human Resources Specialist
Implementation Services Manager
lnformation Technology Specialist ll
Labor Relations Specialist
Legal Administrator
Office Manager
Office Manager (City Attorney)
Parking Operations Manager
Parks and Recreation Administrative Specialist
Planner ll
Records Manager
Sanitation Superintendent
Security Specialist
Special Events Liaison
Telecomm unications Specialist
Transportation Analyst
Transportation Engineer
Auditor
Bicycle Program Coordinator
Building Permitting lnformation Analyst I
Building Records Manager
Communications Manager
Community Resources Coordinator
CMB GRADE
EFFECTIVE
APR.1,2014
19
19
19
19
19
19
19
19
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18F7
18
18
18
18
18
18
18
18
18
18
18
18
18
18
17
17
17
17
17
17
CMB GRADE
EFFECTIVE
sEP. 30, 2014
23
CLASSIFICATION
Environmental Special ist
FinancialAnalyst I
Geographic lnformation System Analyst
Grants Writer / Researcher
Manaqement and Budoet Manaoer
Police Public !nformation Officer
Public Safety Payroll Administrator
Records Supervisor
Senior Legal Secretary
Agenda Coordinator
Central Services Coordinator
Executive Office Associate ll
Film and Print Coordinator
lce Rink Manager
lnformation Technology Specialist I
Legal Secretary
Management Intern
Media Specialist
Parks and Recreation Analyst
Planner I
Planning and Zoning lnspector
Police Records Manager
Procurement Coordinator
Program Coordinator (Youth Empowerment Network)
Public Arts Coordinator
Public lnformation Specialist
Special Events Coordinator
Tax Auditor
Truancy Coordinator
Visual Communications Specialist
Building Records Supervisor
Commission Aide
Elder Affairs Coordinator
Executive Office Associate I
Media Assistant
Victims Advocate
Assistant lce Rink Manager
Community Development Technician
Customer Service Liaison
Grants and Operations Administrator
Labor Relations Technician
Office Associate V
CMB GRADE
EFFECT]VE
APR.1,2014
17
17
17
17
17
17
17
17
16
16
16
16
16
16
16
1€
16
16
16
16
16
16
16
16
16
16
16
16
16
16
1+
15
15
15
15
15
14
14
14
14
14
14
CMB GRADE
EFFECTIVE
sEP. 30, 2014
17
15
10
24
GLASS!FICATION
Paralegal
Planner
Procurement Contractino Officer !
Sanitation Coordinator
Tutoring Supervisor
Grants Specialist
Management and Budget Analyst
Case Worker !l
Code Violations Clerk
Field Monitor
Financial Analyst
Office Associate lV
Police Records Supervisor
Case Worker
Office Associate !!l
Graffiti Removal Coordinator
SocialWorker lntern
Receptionist
EducationalAide
CMB GRADE
EFFECTIVE
APR. t, 2014
14
14
14
14
{a
12
12
12
12
12
12
11
11
10
10
I
7
CMB GRADE
EFFECTIVE
sEP.30, 2014
14
13
13
lntern 7
Mayor/Commission Office Manager 5
Secretary 5
C. Salarv information to be provided to Citv Commission
Effective September 30. 2014. the Citv Commission shall be informed whenever an unclassified
emplovee is hired at an annual salarv of $150,000 or more.
D. SEef]olt+lntent and Applicability
That adopting this ordinance is a substantial step toward having on salary plan for all City
employees without adversely impacting any individual's current earnings; therefore, those at or
over the maximum of the range for their respective classifications shall have their salaries frozen
or red-circled until such time as the range catches up to them.
Employees at or over the maximum of the range for their respective classifications shall have their
classifications studied if they demonstrate to the City Manager, through the Human Resources
Director, that their duties have changed substantially since the study was conducted, or that there
has been an equally significant change in reporting structure.
To promote morale and recognize jobs well done, employees at or over the maximum of their
respective salary ranges, shall be eligible for one-time, non-recurring, non-pensionable
adjustments of up to two percent of their salaries based on whether they met, exceeded or
significantly exceeded performance expectations as reflected by the ratings on their individual
performance evaluations.
11
25
SECTION 2. REPEALER.
That all ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed.
SECTION 3. SEVERABILITY.
lf any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall not
be affected by such invalidity.
SECTION 4. EFFECTIVE DATE.
The Ordinance amendments set forth in Section 1 above shall be effective after adoption on second
reading on September 30, 2014.
This Ordinance shall take effect on the _ day of 2014.
PASSED AND ADOPTED this _ day of
ATTEST:
Rafael E. Granado, City Clerk
Underline denotes additions
S+rife$reughs denotes deletions
(Sponsored by Commissioner Deede Weithorn)
2014.
Philip Levine, Mayor
APPROVED A.9 TO
FORM & LANGUAGE
A FOR EXECUTION
Crvefionw.gr
t 1r"r'\ rk
-r
Dote
12
26
Hml I{EnAtD I MiamJHprald.com
:l
&,{IAAAIBTACH
CITY OF MIAMI BEAGH
NOTICE OF PUBLIC HEARING
NOICE ls HEREBY giv€n that Public Hearings will be held by the Mayor and Crty
Commission o{ the City of Mlami Beach, Florida, in the Commission Ctumbers, 3rd
tloar, City Hall, 1700 Conveniion Cenler Drive, Miami Beach, FloriJa, on Tuesdan
Saptembar s), 4n14, to consider ihe following:
5dE p,m.
Urrlassilied Salary ffiinance - An Ordinance Amending Ordinance No. 1605, The
Urrlassified Employees Salary Ordinance Of lhe Ciiy Ol Miami Beach, Florida,
As Follor,\,s: Provtding For The Classtftcatlons ln Group Vll, Comprlsed Of Al-Will
Employees Commonly Refened To As "Unolasst{i€d Employees"; Deleting The Obsolete
Management And Budget Analysl l: Revising The Pay Bange For The Director Of
The Office Of Communicaiions. Building Records Supervisor And Managernent And
Budget Analyst; Establishing The Following Newly Created Classificatiors: Emergency
Manag€ment Director; Oeputy Dkeclor Parks And Recreation; Management And Budgpt
Manager; Marketing, Tourisrn And Developrnent Manager; CMBPD Chbf Of Staff;
lnformalion Technology Division Direc{or; Granls Specialist; CMB Media Ambassador;
Ch'ref Roofing lnspector And Procurcment Contra.,ting Oflic€r: And Providing For
Repealer, S€v€rability, lnd An Elfectivs Dat€. ,rguirbs may b6 dirsctgd ta the Human
Resources Departrn€r,t at 305.673.7 524.
5:06 p.m
An Odinance Amending Chapter 2 Of The Code Of The City Ol Miami Beach, Entitled
"Administralion,'ByAmending MicleVl, Entitbd "Procuremenl," fuAmending DMsion
6, Entitl€d "Living Wage Requirements For Service Contracis And City Ernployees," By
Amending Seclion 2-408, Enlitled "Livirg Wage," By lrcreasing The Ltuing Wage Bate
By 3% For Fiscal Year 201+2015 And Deleting Phase ln Languago That ls Oddated
Due To The Passage Of Time; Providlng For Repealer, Severabllity, Codffication, And An
Effective Dala.
lnquiies may be directad tothe Procurement De@ft:r,ttt at 305,673^7490.
5.07 p.m.
An Ordinance Amending Chapter 110 Of The Miami Beach Cfu Code Entitled "Ulilities,"
Amending Artide IV Entitl€d "Fees, Charges, Rates And Billing Procedure;" Amending
Division 2, Entitled "Rates, FeesAnd Charges," ByAmending S€ction'110-166, Entitl€d"
Schedute Of Water Hates And Tapping Charges," And Sec,tion 110-168, Enrilbd
"Sanltary Sewer Service Charge," To Adjust Wal€r And Sanitary Sewer Hates By The
Same Percentage Enacted By Miami-Dade Water And Sewer Departmenr (WASDi; And
Also Amending Apperdix A To Chaptar 110, Entitled "Fee Schedule" To lncrease The
Water Rat€s And Sanitary Sewer Service Charges lmposed By The City Pursuant To
Sections 110-166And 110-16B; Providing ForCodification, Repealer, Severability, And
An Effective Date.
lnguiries may be d,:r€cted to fi€public Wo*s Depaftrnent at 3O5.673.70&.
lnterested parties are invited to appoar at this meeting, or be represenled by an ageni,
or to express th€ir Mews in witing address€d to the Cfu Commission, c,/o the City Clerk,
'1700 Convantion Center Drive, 't& Flaor, City Hall, Miami Beach, Florida 33139. Copies
of th6se items are available for public insp€ciion during normal business hours in the
City Clerk's Office, 1700 Conveniion Center Drive, 'ls Roo( City Hall, Miami Beach,
Florida 33-139. This meetirg, or any itern therein, may be continued, and Lnder such
circumstanc€s, additional legal notice need not be provided.
pursuant to Section 286.0105, Fla. Siat., the Cify hereby advises the pdrlic that if a
person decides to appeal any decision mad€ by the City Commission with r€spect to
any matter consid€r€d at its meeting or lts hmrir€, such person must ensure that a
vefiatim record ol lhe proceedings is made, which record includss the testimony and
evidence upon whhh the appeal is to be based. This notice does rEI constihJte consent
by fhe City for the introduction or admission of othenvise inadmissible or inelevard
evidence, nor do€s it authorizs challenges or appmls not olherurise allowed hy law.
To request this material in accessible formal, sign language interprBters, information on
access for persons with disabilities and/or any accommodation to revie\r/ any documenl
or participde in any Ciiy-sponsorcd proce€ding, pleas€ contact uslive days in advance
at 305.673.7411(voice) or TTY users may also call the Florida R6l6y Service at 71 1.
Hafael E. Granado, City Clerk
sat6 CiE of Miarni Beach
i!! TIIURSOAY1SEtr'Itr4BER!&2014 I
ts
EIIE
27
Condensed Title:
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE CITY OF MIAM! BEACH, ENTITLED..ADMINISTRATION,'' BY AMENDING ARTICLE VI, ENTITLED "PROCUREMENT,'' BY AMENDING
DIVISION 6, ENTITLED "LIVING WAGE REQUIREMENTS FOR SERVICE CONTRACTS AND CITY
EMPLOYEES,'' BY AMENDING SECTION 2-408, ENTITLED "LIVING WAGE,'' BY INCREASING THE
LIVING WAGE RATE BY 3% FOR FISCAL YEAR 2014.2015 AND DELETING PHASE IN LANGUAGE
THAT IS OUTDATED DUE TO THE PASSAGE OF TIME; PROVIDING FOR REPEALER,
SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE.
COMMISSION ITEM SUMMARY
lntended Outcome S
Item Summary/Recommendation :
Pursuant to Section 2-408(a) of the Code of the City of Miami Beach, any service contractor entering into
a covered services contract with the City shall pay to all its employees, who provide services covered by
this division, the living wage rates approved by the City Commission.
On July 23, 2014, the City Commission approved a referral to the Finance and Citywide Projects
Committee (the "Committee") for a discussion on indexing the living wage rate for fiscal year 2014-2015.
At its July 30, 2014 meeting, the Finance and Citywide Projects Committee considered the available
options regarding indexing the living wage rate for fiscal year 2014-2015 presented by the Administration
pursuant to the Living Wage Ordinance. The Committee recommended indexing the living wage rate by
three percent (3%) consistent with the three percent (3%) cost of living adjustment approved for
unclassified employees. The estimated financial impact for the increase for fiscal year 2014-2015 is
approximately $260,000.
lf approved, covered employees shall be paid a living wage of not less than $'l1.62lhr with health benefits
of at least $1.69/hr, or a living wage of not less than $13.31/hr without benefits. Additionally, covered
service contracts shall be amended to reflect the living wage rate increase and to delete phase in
language that is outdated due to the passage of time.
While the First Reading of the Ordinance stated the effective date to be October 1,2014, this is not
operationally feasible as contractors must be notified and allowed sufficient time to adjust their payroll
systems. As such, the only change recommended which differs from the First Reading is that the effective
date for the living wage rate increase be January 1,2015.
ADMINISTRATION RECOMMENDATION
Adopt the Ordinance and authorize the City Manager to prepare amendments to the applicable covered
service contracts subject to the living wage increase.
Source of
Funds
Amount Account
I oBPr I Total I
Financial lmpact Summarv:
City Clerk's Office Legislative Tracking: Alex Denis, ext: 7490
AGENDA ITEM
c,ATE
qE
READ).docx
N;B--?=To=vr
N/A
Data (Surveys, Environmental Scan, etc:
Financial lnformation: N/A
T:\AGENDA\2014\Septembe^Procurement\Living Wage lncrease FY 2014-2015 - ORDINANCE SUMMARY 09-30-14 (
NAIANN IBEACH
28
g MIAMIBEACH
€ity of Miomi Beoch, I 700 Convention Center Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Mem of the
FROM: Jimmy L. Morales, City Manager
DATE: September30,2014
SUBJECT: AN ORDINANCE OF THE MA AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE CITY
OF MIAMI BEACH, ENTITLED "ADMINISTRATION," BY AMENDING ARTICLE VI,
ENTITLED "PROCUREMENT,'' BY AMENDING DIVISION 6, ENTITLED ..LIVING
WAGE REQUIREMENTS FOR SERVICE CONTRACTS AND CITY EMPLOYEES,''
BY AMENDING SECTION 2-408, ENTITLED "LIVING WAGE,'' BY INCREASING
THE LIVING WAGE RATE BY 3O/O FOR FISCAL YEAR 2014'2015 AND DELETING
PHASE !N LANGUAGE THAT IS OUTDATED DUE TO THE PASSAGE OF TIME;
PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION, AND AN
EFFECTIVE DATE.
ADMINISTRATION REGOMM ENDATION
Adopt the Ordinance and authorize the City Manager to prepare amendments to the applicable
covered service contracts subject to the living wage increase.
BACKGROUND
Pursuant to Section 2-4A8@) of the Code of the City of Miami Beach, any service contractor
entering into a covered services contract with the City shall pay to all its employees, who
provide services covered by Division 6, the stipulated living wage rates as approved by the City
Commission. Furthermore, pursuant to Section 2-a08(d) of the Code of the City of Miami Beach,
the living wage rate may, by resolution of the City Commission, be indexed annually for inflation
using the Miami PMSA Consumer Price lndex for all Urban Consumers (CP|-U) Miami/Ft.
Lauderdale, issued by the U.S. Department of Labor, Bureau of Labor Statistics.
On July 23,2014, the City Commission approved a referral to the Finance and Citywide Projects
Committee (Committee) for a discussion on indexing the living wage rate for fiscal year 2014-
2015 in accordance with the options pursuant to Ordinan ce 2010-3682.
At its July 30, 2014 meeting, the Finance and Citywide Projects Committee (the "Committee")
considered the available options regarding indexing the living wage rate for fiscal year 2014-
2015 presented by the Administration pursuant to the Living Wage Ordinance. The Committee
recommended indexing the living wage rate by three percent (3%) consistent with the three
percent (3%) cost of living adjustment approved for unclassified employees. The estimated
financial impact for the increase for fiscal year 2014-2015 is approximately $260,000.
lf approved, covered employees shall be paid a living wage rate of $11.62lhr with health
benefits of at least $1 .69/hr, or a living wage of not less than $13.31/hr without benefits.
SSION
SECOND READING - PUBLIC HEARING
29
Commission Memo Ordinance Amending Chapter 2, Article Vl, Division 6 Secfion 2-408 By
lncreasing The Living Wage Rate By 3%o For Fiscal Year 2014-2015
September 30, 2014
Page 2 of 2
Additionally, as a result of the living wage rate increase, covered service contracts shall be
amended to reflect the living wage rate increase and to delete phase in language that is
outdated due to the passage of time.
While the First Reading of the Ordinance stated the effective date to be October 1, 2014, this is
not operationally feasible as contractors must be notified and allowed sufficient time to adjust
their payroll systems. As such, the only change recommended which differs from First Reading
is that the effective date for the living wage rate increase be January 1,2015.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Ordinance; and
authorize the Administration, through the City Manager, to prepare amendments to the
applicqllg covered service contracts subject to the living wage increase.
JLM /ffior, *
T:\AGENDA\2014\SeptembeAProcurement\Living Wage lncrease FY 2014-2015 - ORDINANCE MEMO 09-30-14 (2ND
READ).docx
30
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CIry COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF THE
CITY OF MIAMI BEACH, ENTITLED "ADMINISTRATION," BY AMENDING
ARTICLE VI, ENTITLED "PROCUREMENT," BY AMENDING DIVISION 6,
ENTITLED "LIVING WAGE REQUIREMENTS FOR SERVICE CONTRACTS
AND CITY EMPLOYEES," BY AMENDING SECTION 2.408, ENTITLED..LIVING WAGE,'' BY INCREASING THE LIVING WAGE RATE BY 3% FOR
FISCAL YEAR 2014.2015 AND DELETING PHASE IN LANGUAGE THAT IS
OUTDATED DUE TO THE PASSAGE OF TIME; PROVIDING FOR
REPEALER, SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE.
WHEREAS, pursuant to Section 2-408@) of the Code of the City of Miami Beach, any
service contractor entering into a covered services contract with the City shall pay to all its
employees, who provide services covered by Division 6, the stipulated living wage rates as
approved by the City Commission; and
WHEREAS, pursuant to Section 2-408(d) of the Code of the City of Miami Beach, the
living wage rate may, by resolution of the City Commission, be indexed annually for inflation
using the Miami PMSA Consumer Price lndex for all Urban Consumers (CP|-U) Miami/Ft.
Lauderdale, issued by the U.S. Department of Labor, Bureau of Labor Statistics; and
WHEREAS, on July 23, 2014, the City Commission approved a referral to the Finance
and Citywide Projects Committee (the "Committee") for a discussion on indexing the living wage
rate for fiscal year 2014-2015 in accordance with the options pursuant to Ordinance 2010-3682;
and
WHEREAS, at its July 30, 2014 meeting, the Committee considered the available
options regarding indexing the living wage rate for fiscal year 2014-2015 presented by the
Administration pursuant to the Living Wage Ordinance; and
WHEREAS, at its July 30, 2014 meeling, the Committee recommended indexing the
living wage rate by three percent (3%) consistent with the three percent (3%) cost of living
adjustment approved for unclassified employees; and
WHEREAS, effective January 1,2015, covered employees shall be paid a living wage of
not less than $1 1.62lhr with health benefits of at least $1 .69/hr, or a living wage of not less than
$13.31/hr without health benefits; and
WHEREAS, as a result of the living wage rate increase effective January 1, 2015,
covered service contracts shall be amended to reflect the living wage rate increase and to
delete phase in language that is outdated due to the passage of time.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AS FOLLOWS:
SECTION 1. That Division 6 of Article Vl of Chapter 2 of the Code of the City of Miami Beach
is hereby amended as follows:
31
CHAPTER 2
ADMINISTRATION
ARilcLE r' .rIj"uREMENr
Division 6. Living Wage Requirements For Service
Contracts And City Employees
***
Sec. 2-408. Living wage.
(a) Living wage paid.
($Senree-ecnfiqaeb,.€. Effective €cteber#t4 Januanr_L_20'!5, A#y<
covereO emotoyees s a living wage of no less than ${J-28 $11.62
an hour with health benefits of at least $1.69 an hour, or a living wage of not
less than ${2s2 $13.31 an hour without health benefits.
+
Health benefits; eligibility period. For a covered employer or the city to comply with the
living wage requirements of this division by choosing to pay the lower wage scale
available when a covered employer also provides health benefits, such health benefits
shall consist of a payment of at least $4-642 $1.69 per hour toward the provision of a
health benefits plan for covered employees and their dependents.
lf the health benefits plan of a covered employer requires an initial period of
employment for a new employee to be eligible for health benefits (eligibility period) the
living wage requirements of this division shall be deemed to have been complied with
during the eligibility period, provided the covered employer commences to pay the
applicable living wage rate without health benefits, effective as of the date of hire of
the covered employee.
Upon completion of the eligibility period, and provided the new employee will be
provided health benefits, a covered employer may commence to pay the applicable
living wage rate with health benefits.
Proof of the provision of health benefits must be submitted to the city's procurement
director to qualify for the wage rate for employees with health benefits.
(a
(b)
***
32
(1) Ueing the prepesed threelear shase in, eemmencing with eity fiseal year 2010 11 (Oeteber 1, 2010),
eneing with
eity riseal year 2011 12 (Oeteber 1; 201 1); the living wage rate will be $10,72/hr, with health benefits, and
$1",17/hr, witho
wage 'ate will be $1 1,2Uhn wilh health benefits, and $12,9Uh+ witheat benefits,
(2) Using the prepesed three year phase in eursuant te subseetien 2 108(2), eemmencing with eity fiseal
W, the health benefits rate will beat least $1 ,2ilhr,; eemmeneing with eity
hr.; and eemmeneing
witn tne atY fiseat ye
SECTION 2. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 3. SEVERABILITY.
lf any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 4. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is
hereby ordained that the provisions of this Ordinance shall become and be made part of the
Code of the City of Miami Beach, Florida. The sections of this Ordinance may be renumbered
or relettered to accomplish such intention, and the word "ordinance" may be changed to
"section," "article," or other appropriate word.
SECTION 5. EFFECTIVE DATE.
Thisordinanceshalltakeeffectonthe-dayof-,2014,
PASSED AND ADOPTED this
ATTEST:
RAFAEL E. GRANADO, CITY CLERK
Underline denotes additions
day of_, 2014.
PHILIP LEVINE, MAYOR
APPROVED AS TO
FORM & LANGUAGE
33
ttlAr{.[E!+?" ]"]tksiH,etgl{,!9[l i';i lHURSoAy.sEprEMBERtB,2Otd I
AEIAMIBTATH
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY given that Public Hearings wifl be held by the Mayor and Gity
Commission of the City of M'tami Beach, Florida, in the Commiss,ion Chambers, Srd
floor, CiV Hall, 1700 Convention Center Drive, Miami Beach, Florida, on Tuesday,
September &!, 2014, to consider lhe following:
5;(Ep.m.
Unclassilied Salary Ordinance - An Ordinance Lrnending Ordinance No. 1605, The
Urclassified Employees Salary Ordinance Of The City Of Miami Beach, florida,
As Follovrs: Providing For The Classifications ln Group Vll, Cornprised Of At-Will
Employees Commonly Refened To As "Unclassified Employees ,; Deleting The Obsolete
Manag€ment And Budget Analyst l; Bevising The Pay Range For The Director Of
The Office Of Communicaiions. Building Becords Supervisor And Management And
Budget Analyst; Establishing The Following Newly Created Classifications: Emergency
Manag€ment Director: Deputy Director Pa*s And Becreation; Management And Budgst
Manager; Marketing, Tourism And Development Manager; CMBPD Ch't€f Of Statf:
lnformation Technology Division Director; Grants Specialist; CMB Media Ambassador;
Chief fiooling lnsp€ctor And Procurement Contracling Ofiicer; And providing For
Repealer, Severability, And An Effective Dai€. Irguides may be directed ta tha Human
Resources Departmenf at 305.673.7524.
5:06 p.m.
An Ordinance Amending Chapter 2 Of The Code Of The City Of Miami Eeach, Eniiiled
"Adminislration," ByAmerding Article Vl, Entitled "Procurement," ByAmending DMsion
6, Entitled "LMng Wage Requirements For Service Contracts And City Employees," By
4rnen!i{9 Section 2-408, Entitbd luvir€ Wage,', By lncreasing The Living Wage Rate
By 3% For Fiscal Year 20'14-2015 And Del€ting phase la Language Thails Outdated
Due To The Passage Of Tima; Providing For Hepealer, Severability, Codification, And An
Effective Date.
lnquiies may be directed to the Prx.wament Departneftt at 305.675.7490.
5:07 p.m.
An Ordinance Amending Chapter 11 0 Of The Miami Beach City Code Entifled ,,Utilities,"
Amending Article IV Enfilled "Fees, Charges, Rates And Billing procedure;,,Amending
Division2, Entitled "Rates, FeesAnd Charges," ByArnsn6ir€ S€ction 110-166, Entitlecl"
Schedule Of Water Bates And Tapping Charg€s," And Section 110-168, Entitled
"Sanitary Sewer Service Charge," To Adjust Water And Sanitary Sewer Bates By The
Same Percentage Enacted By Miami-Dade Water And Sewer Department (WASD); And
Also Amending fupendix A To Chapter I '10, Er*itled ',Fee Schedule,, To lncrease The
lVater Rates And Sanilary Sewer Service Charges lmposed By The City Pursuant To
Sections 1 10-1 66 And 1 1 0-1681 Providing For Codification, Flepealer, Severability, And
An Effective Baie.
lnquiries may be directed to the Public Warks Department at 305.67A.70Etr..
lnterested parties are lnvited tc appear al this meeling, or b€ !.epresenled by an agent,
or to express their views in writing addressed to the City Commissioo, c/o the City Clerk,
'I 700 Convention Center Drive, 1$ Flool City Hall, Miami Beach, Florida 38139. Copies
of these 'rtems are available lor public inspection during normal business hours in the
City Clerk's Office, 1700 Convenl'pn Center Drive, 1"Floor, City Hall, Miami Beach,
Florida 33139. This meeting, or any item therein, may be continued, and under such
circumstances, additional legal notice need not be provided.
Pursuant to Section 286.0"105, Fla. Stat., the City hereby advises the public that if a
person decides to appea{ any decision made by the City Commission with respe.t to
any matter considered al its meetirE or its headng, such p€rson must ensure that a
verbatim record ol the proceedings is made, which record includes the t€stimony and
evidence upon whbh the appeal is to be based. This notice does not consthute consent
by the City for the introdustion or admission of otherwise inadmissible or inelevant
evidence, nor does it auihorize challenges or appeals not othen*ise allowed by law.
To request this material in accessible format, sign language interpreters, information on
access for persors with disabilities ancyor any accommodation to review any document
or participale in any City-sponsored proce€ding, please contact uslive days in advance
ai 305.673.7411(voice) or TTY users may also call the Florida Belay Service at 711.
Bafael E. Granado, City Clerk
City of Miami Beach
ts
r3Hi
34
THIS PAGE INTENTIONALLY LEFT BLANK
35
COMMISSION ITEM SUMMARY
Condensed Title:
An Ordinance Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Amending Chapter 1 10 Of
The Miami Beach City Code Entitled "Utilities," Amending Article lv, Entitled "Fees, Charges, Rates And Billing
Procedure;" Amending Division 2, Entitled "Rates, Fees And Charges," ByAmending Section 110-166, Entitled"
Schedule Of Water Rates And Tapping Charges," And Section 1 10-168, Entitled "Sanitary Sewer Service Charge," To
Adjust Water And Sanitary Sewer Rates By The Same Percentage Enacted By Miami-Dade Water And Sewer
Department (WASD); And Also Amending Appendix A To Chapter 1 10, Entitled "Fee Schedule" To lncrease The
Water Rates And Sanitary Sewer Service Charges lmposed By The City Pursuant To Sections 110-166 And 1 10-168;
For Codification,r. Severabilitv. And An Effective Date.
Maintain the City's infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.):
lssue:
Shall the Mayor and City Commission approve the amendment to the Ordinance on first reading and schedule a
second
Adviso Board Recommendation:
Item Summary/Recommendation :
SECOND READING
The City's utility rates are structured to collect the necessary revenues to meet operating and maintenance costs of the
water and sewer infrastructure, to cover debt service forwater and sewer bonds, to maintain adequate operating fund
reserves, and, to pay Miami-Dade County for wholesale water purchased, the treatment of the City's sewage and other
fees. ln the past, the City has evaluated each County rate increase and passed through some County rate increases to
its customers while subsidizing other rate increase.
The Miami-Dade Water and Sewer Department (WASD) has proposed water and sewer rate increases to allwholesale
customers. The proposed water rate of $1 .7816 per 1 ,000 gallons, is an increase of $0.0674 above the current rate of
$1 .7142. During the last fiscal year, WASD did not increase the water rate but did increase the sewer rate $0.2995 per
1,000 gallons, which was passed on to the City's rate payers. The proposed WASD sewer rate of $2.5600 for
FY2014115, is an Increase of $0.1077 above the current rate of $2.4523 per 1 ,000 gallons. However, the current Miami
Beach rate of $6.34 per thousand gallons is insufficient to cover the cost of providing sewer service. Based on the FY15
budget proposed by the Administration, rates have to be increased by 19.15% to $7.55 perthousand gallons in FY15. A
significant portion of the deficit over the past few years is a result of both a rate increase of $0.1 1 per 1000 gallons that
was implemented by Miami-Dade County in FY10/1 1 and not passed through to the end users and minor operational
cost increases that were covered by the rate stabilization fund. The purpose of the rate stabilization fund is to cover
anomalies in the billing or revenues year over year and to accommodate some of these costs without the need for rate
increases. Unfortunately this fund has been depleted due to the reliance on this to cover inflation and County rate
increases. At the Finance & Citywide Projects Committee on August 29, the Committee recommended approval of the
respective water and sewer rate increases, as well as establishing a policy of automatically implementing the
percentage increases of water and sewer rates that are enacted by Miami-Dade WASD without further Commission
action.
The sewer rate increase for FY2014115 is $1 .21 per 1,000 gallons, and the water rate increase is $0.07 per 1,000
gallons. For the average 11,000 gallons per month customer, the combined water and sewer rates result in a monthly
increase of $14.08 inFY2014l15. For the minimum usage customer (5,000 gallons or less per month), the monthly
impact would be a total of $6.40.
THE ADMINISTRATION REGOMMENDS APPROVING THE AMENDMENT TO THE ORDINANCE ON FIRST
READING AND SCHEDULING A SECOND READING PUBLIC HEARING.
Financial lnformation :
Source of
Funds:
Amount Account Approved
1 $6,129,000 425-8000-343510 Sewer
2 $491,000 425-8000-343310 Water
OBPI Total $6,620,000
Glerk's Office slative Track
Keith Wilder. ext 6192
Sign-Offs: Department
Director
Assistant City Managern'City ll rnager
.A
EC lq'MT fll U \ \JLM t'\
t:\agenda\2014\september\fy15 water and sewer rate ordinance summ.
# nnIAnnIBTACH AGENDA ir.* fr|Caaza 4-30'lV
36
g MIAMIBEACH
City of Miomi Beoch, 1700 Convenlion Cenler Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Phillip Levine and Members the C ommtsston
Jimmy L. Morales, City Manager
September 30,2014
SUBJECT: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE GITY OF MIAMI
BEACH, FLORIDA, AMENDING CHAPTER 110 OF THE MIAMI BEACH CITY CODE
ENTITLED "UTILITIES," AMENDING ARTICLE IV, ENTITLED "FEES, CHARGES,
RATES AND BILLING PROCEDURE;" AMENDING DIVISION 2, ENTITLED "RATES,
FEES AND GHARGES," BY AMENDTNG SEGTTON 110-166, ENTTTLED" SCHEDULE
OF WATER RATES AND TAPPING CHARGES,'' AND SECTION 110.168, ENTITLED..SANITARY SEWER SERVICE CHARGE," TO ADJUST WATER AND SANITARY
SEWER RATES BY THE SAME PERCENTAGE ENACTED BY MIAMI.DADE WATER
AND SEWER DEPARTMENT (WASD); AND ALSO AMENDING APPENDIX A TO
CHAPTER 110, ENTITLED "FEE SCHEDULE" TO INCREASE THE WATER RATES
AND SANITARY SEWER SERVIGE CHARGES IMPOSED BY THE CITY PURSUANT TO
SECTIONS 110-166 AND 110-168; PROVIDING FOR CODIFICATION, REPEALER,
SEVERABILITY, AND AN EFFECTIVE DATE.
ADMI N ISTRATION RECOMMEN DATION
The Miami-Dade Water and Sewer Department (WASD) has proposed water and sewer rate
increases to all wholesale customers of $.0674 for water and $.1 077 lor sewer per 1000 gallons
respectively effective October 1,2014. ln the past, the City has evaluated each County rate
increase and passed through some County rate increases to its customers while subsidizing others.
During the last fiscal year, WASD did not increase the water rate but did increase the sewer rate
$0.2995 per 1,000 gallons which was passed on to the City's rate payers.
ANALYSIS
The City's utility rates for water and sanitary sewer services are structured to collect the necessary
revenues to meet annual operating and maintenance costs of the water and sanitary sewer
infrastructure, to cover debt service forwater and sewer bonds to maintain adequate operating fund
reserves, and, to pay Miami-Dade County for wholesale water purchased, the treatment of the City's
sewage and other fees.
ln general, the rates for water supply and sanitary sewer services consist of:
. Pass-through of the wholesale rate the City pays to Miami-Dade County for
the purchase of potable water and treatment of sewage;. Debt service for the Water and Sewer Revenue Bonds'. Operating and maintenance costs for the water and sewer utility;. 7.5o/o fee of previous year total revenue paid to the Miami-Dade County
TO:
FROM:
DATE:
SEGOND READING
37
Commission Memo
September 30, 2014
Water and Sewer Rate Ordinance Memo
Page 2 of 3
Environmental Resource Management Department (DERM).
FY2014l15 Miami Dade Countv Wholesale Water and Sewer Rates
The Miami-Dade Water and Sewer Department has informed all wholesale customers that the
proposed water rate for FY2014115 would increase by $0.0674 to $1.7816 per 1000 gallons.
The operational expenditure increases forthe County are due to projected operating expenses debt
service increases in FY2015, and other revenue, charges and adjustments such as reserve
requirements and decreased interest earnings.
WASD has also notified wholesale customers that their proposed sewer rate will be $2.56, an
increase of $0.1077 above the current rate of $2.4523 per 1000 gallons. The cost of the proposed
FY2O14|15 sewer rate increase to Miami Beach is approximately $887,000. The proposed
wholesale water and sewer rates are subject to approval by the Board of County Commissioners at
their Public Budget Hearings, scheduled for September 2014.
Water Revenue Review and Recommendation
All operational expenditure increases related to the proposed cost of living adjustment to salaries,
increased costs of health insurance and pension, and increases in other operating costs can be
absorbed without the requirement to increase the water rate. However, the increase proposed by
the County should be passed through to the water customers. This would result in the
recommendation to pass through the Miami-Dade County increase of $0.07 per thousand gallons for
water rates.
Sewer Revenue Review and Recommendation
Millian, Swain & Associates, lnc. (MSA) were retained to assist in evaluating the level of revenues
produced by current sewer rates and the potential need for rate adjustments. Theirfindings include
the following.
1. The sewer utility has been operating at a deficit since FY13.
2. lncrease in WASD Treated Sewer fees and scheduled increase in debt service payment for
existing bonds are the largest contributors to a rise in the projected FY15 deficit of $6.44 million.
3. The current rate of $6.34 per thousand gallons is insufficient to cover the cost of providing sewer
service. Based on the proposed FY15 budget provided by the City, rates would have to be increased
by 19.15%lo $7.55 perthousand gallons in FY15.
4. Additional rate increases will likely be needed to cover debt service requirement of a proposed
$20 million debt issuance in FY15 and to cover further increases in costs (due to inflation, etc.)
beyond FY15.
5. MSA recommends that a detailed cost of service study be undertaken forthe City's sewer utility.
6. Fees charged to Satellite Cities to transport wastewater to WASD appear to be insufficient to
cover the cost of providing this service. As part of the comprehensive cost of study, MSA also
recommends performing a detailed cost allocation study to address the proper charges to the
Satellite Cities.
7. During the detailed cost of service study the City, with the help of MSA, should investigate
various ratemaking strategies to ensure the financial stability of the sewer system. These strategies
may include the following:. Rate increase to account for multiple years of anticipated cost increaseso An annual pass-through mechanism for WASD fees. An annual inflation adjustment
A significant portion of the deficit over the past few years is a result of both a rate increase of $0.1 1
per 1000 gallons that was implemented by Miami-Dade County in FY10/1 1 and not passed through
38
Commission Memo
September 30, 201 4
Water and Sewer Rale Ordinance Memo
Page 3 of 3
to the end users and minor operational cost increases that were covered by the rate stabilization
fund. The purpose of the rate stabilization fund is to cover anomalies in the billing or revenues year
over year and to accommodate some of these costs without the need for rate increases.
Unfortunately this fund has been depleted due to the reliance on this to cover inflation and County
rate increases. The suggestion to codify the need to pass through County rate increases is a good
suggestion as it would then take an act of Commission to subsidize water and sewer rates for the
end users rather than the current condition where no action would keep the rates from being passed
through. AIso the Administration feels that incorporating an adjustment for operating expenses
would serve to keep the rate stabilization fund healthy and user fees consistent with the cost of
providing service.
At the Finance and Citywide Projects Committee (FCWPC) meeting of August 29, 2014, the
consultants presented a summary of their findings and recommendations. At this meeting, the
Committee recommended approval of the pass through of the respective water and sewer rate
increases, as well as establishing a policy of automatically implementing the percentage increases
of water and sewer rates that are enacted by Miami-Dade WASD to the entire fund without further
Commission action. The Committee also directed the Administration to follow up with all appropriate
administrative actions to assure that fees are commensurate with the cost of service provided to the
Satellite Cities.
Gonclusion
Fee (per
thousand
oallons)
FY
2013t14
Fee
Proposed
FY15 M-D
County
lncr.
Prop. FY
2014t15
Fee
Difference
Frorn FY
2013/14Water$4.36 $o.07 $4.43 so.07
Sewer s6.34 so.1 1 s7-55 $1.21Total lncrease
Combined Fee s10.70 $11.9A s1.24
Monthly Cost to
11,OOO gallon
Customer $117.70 $o.oo $131 .7A $14.OAlvtontnty (/ost to
5,OOO gallon
Customer ss3.50 so-oo $59.90 $6.40
Based on the above, the Administration recommends that the City Commission approve a rate
increase for water customers of $0.07 and a rate increase for sewer customers of $1.21 effective
October 1, 2014. For the average 1 1,000 gallons per month customer, the combined water and
sewer rates result in a monthly increase of $14.08 inFY2014l15. For the minimum usage customer
(5,000 gallons or less per month), the combined monthly impact would be a total of $6.40.
ln addition, the Administration recommends moving fonruard with the recommended cost of service
study and implement the suggested modifications to the water and sewerfee ordinances including
allocation of appropriate costs to the Satellite Cities and implementation of recommendations to
address the financial stability of the utility by codifying the annual pass through of all percentage
increases as enacted by Miami-Dade WASD and increasing the operating budget consistent with
the County percentage increase.
JLM/MT/ETC
t\agenda\201 4\september\fy1 5 water and sewer rate ordinance memo.doc
39
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAM! BEACH, FLORIDA, AMENDING CHAPTER 110 OF
THE MIAMI BEACH CITY CODE ENTITLED "UTILITIES," AMENDING
ARTICLE IV, ENTITLED ''FEES, CHARGES, RATES AND BILLING
PROCEDURE;" AMENDING DIVISION 2, ENTITLED "RATES, FEES
AND CHARGES," BY AMENDING SECTION 110.166, ENTITLED''
SCHEDULE OF WATER RATES AND TAPPING CHARGES," AND
SECTION 110-168, ENTITLED "SANITARY SEWER SERVICE
CHARGE,'' TO ADJUST WATER AND SANITARY SEWER RATES BY
THE SAME PERCENTAGE ENACTED BY MIAMI-DADE WATER AND
SEWER DEPARTMENT (WASD); AND ALSO AMENDING APPENDIX
A TO CHAPTER 110, ENTITLED "FEE SCHEDULE'' TO INCREASE
THE WATER RATES AND SANITARY SEWER SERVICE CHARGES
IMPOSED BY THE CITY PURSUANT TO SECTIONS 110.166 AND
110-168; PROVIDING FOR CODIFICATION, REPEALER,
SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the City implemented a Water and Sewer System lmprovement Program
("Program"), which is funded by Water and Sewer Revenue Bonds; and
WHEREAS, in 1995, the first series of Water and Sewer Revenue Bonds were issued
to construct Phase I improvements for the Program; and
WHEREAS, in 2000, the Series 2000 Water and Sewer Revenue Bonds were issued
to continue the Program; and
WHEREAS, the rate increases proposed herein are for the payment of the phased in
debt instruments to continue improvements to the water and sewer infrastructure; and
WHEREAS, the rate increases provided herein include the increases for water supply
imposed by Miami-Dade County; and
WHEREAS, with ongoing drought restrictions, the City anticipates a continuation of its
decrease in water consumption and its corresponding decrease in water and sewer revenues;
and
WHEREAS, the City Commission of the City of Miami Beach has deemed it to be in
the best interestof the citizens and residents of the Cityof Miami Beach to amend Chapter 110
entitled "Utilities", Article lV entitled "Fees, Charges, Rates and Billing Procedure, to periodically
adjust water and sewer rates for maintenance and fiscal responsibility purposes.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, as follows:
SECTION 1.
That Chapter 110, Article lV, Division 2, of the Miami Beach City Code is hereby
amended as follows:
40
Ghapter 110
UTILIT!ES
Article lV. FEES, CHARGES, RATES AND BILLING PROCEDURE
***
Division 2. RATES, FEES AND CHARGES
***
Sec. 110-166. Schedule of water rates and tapping charges.
(a) Every water supply service shall have a monthly minimum service charge on each service
installed, varying with and based upon the size of the service pipe required and installed in
accordance with the rules of the public works department. All monthlv minimum service
charqes and rates shall be adiusted bv the same percentaoe enacted bv the Miami-Dade Water
and Sewer Department (WASD). This minimum charge shall be in accordance with the
schedule set forth in appendix A and shall entitle the consumer to have supplied through the
meter the number of gallons of water set forth in appendix A. There shall not be a rental charge
on meters.
(b) For quantities of water supplied in excess of the amount set forth in subsection (a) of this
section based on the particular size of the service pipe, the water rate shall be as specified in
appendix A, which shall be prorated for each 100 gallons in the event of increments of less than
1,000 gallons for non-municipal consumers of water.
Sec. 110-168. Sanitary sewer service charge.
(a) There is hereby imposed, upon all premises within the city connected to or using the
facilities of the city's sanitary sewer system, a monthly sanitary sewer service charge. Such
sanitary sewer service charge shall be in an amount as specified in appendix A, which charge
shall be prorated for each 100 gallons of increments of less than 1 ,000 gallons, as shown by the
water bills rendered in accordance with this article. The sanitary sewer service charge shall be
and become effective and binding on October 5, 1997. The amount of such sanitary sewer
service charge shall be shown as a separate item on such water bills and shall be paid by the
owner, tenant or occupant in possession of such premises at the same time and in the same
manner as is provided in this article for the payment of water bills. All sanitary sewer rates shall
be adiusted bv the same percentaqe enacted bv the Miami-Dade Water and Sewer Department
(WASD). For the purpose of irrigation, the customer may apply for an irrigation meter. Sanitary
sewer charges will not be applied to consumption metered through irrigation maters.
SECTION 2.
That Appendix A to Chapter 110, entitled "Utilities," of the Miami Beach City Code is
hereby amended as follows:
41
APPENDIX A
FEE SCHEDULE
Chapter 1 10 Utilities
Article lll Stormwater Utility
Division 2. Rates, Fees and Charges
Secfion
this Code
1 10-166(a)
1 10-166 (b)
Size of
Meter
Yo"
1"
1.5"
2"
3"
4"
ot
Gallons of
Water
per Month
5.000
7.000
11.000
17.000
40.000
80.000
120.000
200.000
Description
Minimum service charge:
Minimum Monthlv Service
Charqe
(effective for billinqs on or
after October 1. 2014)
22.15
31.01
48.73
75.31
177.20
354.40
531.60
886.00
Water in excess of subsection 110-166(a), shall be as follows: $2.21
per 1,000 gallons, effective with billings on or after October 1, 2000;
$2.26 per 1,000 gallons, effective with billings on or after October 1,
2001; $2.31 per 1,000 gallons, effective with billings on or after
October 1, 2002; $2.44 per 1,000 gallons, effective with billings on or
after October 1, 2003; $2.49 per 1,000 gallons, effective with billings
on or after October 1,2004; and $2.54 per 1,000 gallons, effective
with billings on or after October 1, 2005; and $2.79 per 1,000 gallons,
effective with billings on or after October 1, 2006; and $3.23 per 1,000
gallons, effective with billings on or after October 1,2007; and $3.88
per 1,000 gallons, effective with billings on or after October 1, 2008;
and $4.36 per 1,000 gallons, effective with billings on or after October
1, 2009; and $4.43 per 1.000 qallons. effective with billinqs on or after
October 1. 2014
42
Sanitary sewer service charge, shall be as follows: $3.73 per 1,000
gallons, effective with billings on or after October 1, 2000; $3.81 per
1,000 gallons, effective with billings on or after October 1, 2OO1; $3.90
per 1,000 gallons, effective with billings on or after October 1,2002;
$4.03 per 1,000 gallons, effective with billings on or after October 1,
2003; $4.12 per 1,000 gallons, effective with billings on or after
October 1, 2004; and $4.21 per 1 ,000 gallons, effective with billings on
or after October 1,2005; and $4.25 per 1,000 gallons, effective with
billings on or after October 1, 2006; and $4.93 per 1,000 gallons,
effective with billings on or after October 1,2007 and $5.62 per 1,000
gallons, effective with billings on or after October 1, 2008; and $6.04
per 1,000 gallons, effective with billings on or after October 1, 2009;
and $6.34 per 1,000 gallons, effective with billings on or after October
1, 2013; and $7.55 per 1.000 qallons. effective with billinqs on or after
October 1.2014.
SECTION 3. COD!FICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it
is hereby ordained that the provisions of this ordinance shall become and be made part of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section",
"article" or other appropriate word.
SECTION 4. REPEALER
All ordinances or parts of ordinances in conflict herewith are and the same are hereby
repealed.
SECTION 5. SEVERABILITY
lf any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for
any reason, held invalid or unconstitutional, such portion shall be deemed a separate, distinct
and independent provision and such holding shall not affect the validity or constitutional, such
portion shall be deemed a separate, distinct and independent provision and such holding shall
not affect the validity or constitutionality of the remaining portions of this Ordinance.
1 10-168(a)
SECTION 6. EFFECTIVE DATE
This Ordinance shall take effect on the
PASSED and ADOPTED this
ATTEST:
day of ,2014.
,2014day of
PHILLIP LEVINE, MAYOR
RAFAEL E. GRANADO, CITY CLERK
Underline denotes additions
S+i*e+n+eugh d e notes deletio ns
(Sponsored by Commissioner Deede Weithorn)
T:\AGE N DA\201 4\September\FY1 5 Water and Sewer Rate Ordinance 1 stRdg.doc
APPROVED AS TO
FORM & IANGUAGE
& FOR EXECUTION
1L' Dote
43
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HE.ARING
NOTICE lS HEREBY given that Public Hearings will be held by th6 Mayor and Crty
Commission of lhe Cfu of Miami Beach, Florida, in the Commission Chambers, 3rd
Aoor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on Tuesday,
September 3O, 2014, to consider lhe following:
5:05 p.m.
Unclassilied Salary Ordinance - An Ordinance Amending Ordinance No. 1605, The
Unclassified Employees Salary Ordinance Of The City Of Miami Beach, Florida,
As Follows: Providing For The Classifications ln Group Vll, Comprised Of At-Will
Employees Commonly Refened To As "Unclassified Employees"; Deleting The Obsolete
Management And Budgei Analyst l; Revising The Pay Range For The Director Of
The Otfice O{ Communications, Building Records Superuisor And Management And
Budget Analyst; Establishing The Following Newly Created Classifications: Emergency
Management Director; Deputy Dir€ctor Parks And Recreation; Management And Budgef
Manager; Marketing, lburism And Development Manager; CMBPD Chief Of $atf;
lnformation Technotogy Division Director; Grants Specialist; CMB Media Ambassador;
Chief Rooling lnspector And Frocurement Contracting Ofiicer; And Providing For
Repeaier. Severabili!, And An Effective Date. Inqumes may be directed to tha Human
Resources Deparlment at 305.673.7524.
5:06 p.ar.
An Ordinance Amending Chapter 2 Of The Code Of The City Of Miami Beach. Entitled
"Administration," ByAmerdingMicleVl, Entitled"Procurement," ByAmending DMsion
6, Enlitled 'Living Wage Requirements For Serv[ce Contracts And Ciby Employees," By
Amending Section 2-408, Entitled "UvirE Wage," fu lncreasing The Liuing 1ffage Bate
By 3% For Fiscal Year 2014-2015 And Deleting Phase ln Langusge That ls Oddated
Due Io The Passage Of Time; Providing For Repeater, Severability, Godification, And An
Effective Dale.
lnquiies may ba dkected to the Procurament Depaftment at 305.673.7490.
5:07 p.m.
An Ordinance Amending Chapter 110 Of The Miami Beach City Code Entitled "tltililies,"
Arnending Article IY Entitled "Fee.s, Charges, Rates And Billing Procedure;" Amending
Division 2, Entitl€d "Rates, FeesAnd Charges," ByAy6sn6i* Section'110-'166, Enlitled"
Schedule Of Water Rates And Tapping Charges," And Section 110-168, Entitled
"Sanitary Sewer Service Charge," To Adjust Water And Sanitary Sewer Flates By The
Same Percentage Enacled By Miami-Dade WaterAnd Sewer Depanment WASD); And
AIso Amending Appendix A To Chapter 110, Entitled "Fee Schedule'' To lncrease The
Water Rales And Sanitary Sewer Service Charges lmposed By The City Pursuant To
Seclions 110-166 And 110-168: Providing For Codification, Bepealer, Severability, And
An Effective Date.
lnguiries may be direeted ta the Public Works Depaftment at 305.673-708O-
lnteresied parties are invited to appear at lNs meeling, or be represented by an agent,
or to express iheir views in writing addressed to the City Commission, c/o the City Clerk,
1700 Convention Center Drive. l$ Floor, Cily Hall, Miami Beach, Florida 33139. Copies
of these 'rtems are available lor public insp€clion during normal business hours in the
City Clerk's Office, 1700 Conventbn Center Drive, 'ln Floor, Ciiy Hall, Miami Beach,
Florida 33139. This meeting, or any item therein, may be continued, and under such
circumstancos, additional l€gal notice need not be provided.
Pursuant to Section 286.0'105, Fla. Stai., the City hereby advises the public that if a
person decides to appeal any decision made by lhe City Commission with r€spect to
any matter considered at its meetirg or its hearing, such person must ensure that a
verbatim record oi the proceedings is made, which record includes the lestimany and
evidence upon wh'rch the appeal is to be based. Thls notice dces not constitlJie consent
by the City for the introduction or admission of otheruise inadmissible or inelevanl
evidence, nor does it aulhorize challenges or appeals nol otherwise allowad by law.
To requesi this material in accessible format, sign language interpreters,'lnformation on
access for persons with disabilities ancyor any accommodation to review any document
or participale in any City-sponsored proceeding, please contact uslive days in advance
at 305.673.741 1 (voice) or TTY users may also call the Florida Relay Seftice ai 71 1 .
Bafael E. Granado, City Clerk
9€6 Ciryol Miami Beach
K
tllilE
44
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45
COMMISSION ITEM SUMMARY
Gondensed Title:
Second Reading to consider an Ordinance Amendment transferring variance and flood plain waiver
to the Desiqn Review and Historic Preservation Boards.
!ntended Outcome S
Item Summary/Recommendation :
SECOND READING - PUBLIC HEARING
The proposed Ordinance would transfer variance and flood plain waiver authority from the Board of
Adjustment to the Design Review Board (DRB) and Historic Preservation Board (HPB) for those
projects falling within the jurisdiction of the DRB and HPB.
On June 11,2014, the City Commission: 1) accepted the recommendation of the Land Use and
Development Committee via separate motion; and 2) approved the Ordinance at First Reading and
scheduled a Second Reading Public Hearing for September 10,2014.
On August 26, 2014, the ballot question to modify the Related Special Acts of the City Code, which
was required to modify the Board of Adjustment rules and procedures, was approved by the voters.
On September 10, 2014 the City Commission adopted the subject Ordinance, with an effective date of
September 20, 2014. On September 17, 2014, the City Commission reconsidered the motion to adopt
the subject Ordinance, and rescheduled a new Second Reading for September 30,2014.
The Administration recommends that the City Commission open and continue 2nd Reading of the
subject Ordinance to a date certain of December 17,2014.
AGENDA rrer,,r 45D
lncrease satisfaction with neighborhood character. lncrease satisfaction with development and
Supporting Data (Surveys, EnvironmentalScan, etc 48o/o of residential respondents and 55% of
businesses rate the effort put forth by the City to requlate is "about the rioht amount."
On May 27,2014, the Planning Board recommended approvalof the subject Ordinance by a vote of
6to0.
Financial I nformation :
Source of
Funds:
Amount Account
1
2
3
OBPI Total
Financial Impact Summary:
ln accordance with Charter section 5.02, which requires that the "City of Miami Beach shall consider
the longterm economic impact (at least 5 years) of proposed legislative actions," this shall confirm
that the City Administration evaluated the long-term economic impact (at least 5 years) of this
proposed legislative action, and determined that there will be no measurable impact on the City's
budoet.
Thomas Mooney
T:\AG E N DA\20 1 4\September\Septem ber 3OVariance and Flood Plai n Authority and Continue 2nd
MIAMIBEACH o,rf:= q-?o-lq46
MIAMIBEACH
City of Miomi Beoch, 1700 Convenlion Cenier Drive, Miomi Beoch, Florido 33,139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members of City
PLAIN WAIVER AUTHORIry TO
THE DESIGN REVIEW BOARD AND HISTORIC PRESERVATION BOARD
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE LAND DEVELOPMENT
REGULATIONS OF THE CITY CODE, BY AMENDING GHAPTER {18,..ADMINISTRATIVE AND REVIEW PROCEDURES," ARTICLE VIII,..PROCEDURE FOR VARIANCES AND ADMINISTRATIVE APPEALS,"
SECTION 118.351, "DETERMINATION OF JURISDICTION," SECTION 118.
352, "PROCEDURE;" ARTICLE ll, "BOARDS," DIVISION 3, "DESIGN
REVIEW BOARD," SECTION 118-71, "POWERS AND DUTIES;" DIVISION
4, "HISTORIC PRESERVATION BOARD," SECTION 102, "POWERS AND
DUTIES;" DIVISION 5, "BOARD OF ADJUSTMENT," SECTION 118-136,
"POWERS AND DUTIES;" TO AMEND THE JURISDICTION OF THE
BOARDS OF ADJUSTMENT, DESIGN REVIEW, AND HISTORIC
PRESERVATION BY AUTHORIZING THE DESIGN REVIEW AND
HISTORIC PRESERVATION BOARDS TO GRANT VARIANCES
PRESENTED IN APPLICATIONS WITHIN THEIR RESPEGTIVE
JURISDIGTIONS, AMENDING THE AUTHORITY OF THE BOARD OF
ADJUSTMENT TO REFLECT THAT CHANGED AUTHORIZATION, AND TO
TRANSFER THE AUTHORITY OF THE BOARD OF ADJUSTMENT ACTING
AS THE FLOOD PLAIN MANAGEMENT BOARD TO THE DESIGN REVIEW
AND HISTORIC PRESERVATION BOARDS, TO AUTHORIZE SUCH
BOARDS TO GRANT VARIANCES FROM THE FLOOD PLAIN
ORDINANCE FOR APPLICATIONS WITHIN THEIR RESPECTIVE
JURISDICTIONS; PROVIDING FOR REPEALER; CODIFICATION;
SEVERABILITY AND AN EFFEGTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission open and continue Second
Reading of the proposed Ordinance to a date certain of Decembet 17 ,2014.
BACKGROUND
On February 19, 2014, the Land Use and Development Committee ("LUDC") discussed
language proposed for ballot questions pertaining to the City's Land Use Boards. Ballot
language, regarding transfer of Board of Adjustment powers and amendments to the
FRoM: Jimmy L. Morales, City Manager
DATE: September30,2014
SUBJECT: TRANSFER OF VARIANGE AND
READING - PUBLIC HEARING
47
Commission Memorandum
Ordinance - Variance and Flood Plain Authority
September 30, 2014 Page 2 of 3
special related acts, was referred to the full City Commission with a favorable
recommendation.
Additionally, as part of this discussion, the LUDC directed the Administration to study
various aspects of the City's Land Use Board standards and procedures, and present a
draft Ordinance at its April 9,2014 meeting. ln an effort to streamline the public hearing
process, a draft Ordinance was presented to the LUDC that recommended that both the
Design Review Board (DRB) and Historic Preservation Board (HPB) be able to vote on
variances that arise out of their review of the projects within their respective jurisdictions.
The draft ordinance also recommended transferring the authority of the Flood Plain
Management Board to the HPB and DRB again, for their respective jurisdictions. As a
result, on April 9, 2014 the LUDC referred the proposed ordinance to the Planning
Board.
ANALYSIS
The intent of the proposed ordinance amendment is focused on streamlining the City's
land use board public hearing review processes. The amendment would permit variance
requests arising out of the projects being heard by either the DRB and/or HPB, to be
reviewed and voted on by those boards, rather than necessitating the applicant to file a
separate variance application, and have separate hearings, with the Board of
Adjustment (BOA).
Additionally, as matters of flood waivers for historic buildings are better suited for the
HPB, and similarly for pre-1942 architecturally significant homes being heard by the
DRB, the proposed ordinance would transfer the authority of the Flood Plain
Management Board from the BOA to the HPB and DRB for projects within their
respective jurisd ictions.
The proposed Ordinance is subject to an affirmative vote of the electorate, in order to
amend the Related SpecialActs.
PLANNING BOARD REVIEW
On May 27, 2014, the Planning Board transmitted the proposed Ordinance to the City
Commission with a favorable recommendation by a vote of 6 to 0 (PB File No. 2182).
FISCAL !MPACT
ln accordance with Charter Section 5.02, which requires that the "City of Miami Beach
shall consider the long term economic impact (at least 5 years) of proposed legislative
actions," this shall confirm that the City Administration evaluated the long term economic
impact (at least 5 years) of this proposed legislative action. The proposed Ordinance is
not expected to have any tangible fiscal impact.
UPDATE
On June 11, 2014, the subject Ordinance was approved at First Reading. On August 26,
2014, the ballot question to modify the Related Special Acts of the City Code, which was
required to modify the Board of Adjustment rules and procedures, was approved by the
electorate. On September 10, 2014 the City Commission adopted the subject
Ordinance, with an effective date of September 20,2014.
Subsequent to the adoption of the Ordinance, Planning Department staff realized that
the language of the Ordinance would force a number of Board of Adjustment
48
Commission Memorandum
Ordinance - Variance and Flood Plain Authority
September 30, 2014 Page 3 o'f 3
applications previously advertised for the October and November meetings, to be
removed from those agendas, and re-noticed for a different Board in December. ln
order to effectuate a proper transition phase from the BOA to the DRB and HPB, the
Administration had requested that the Ordinance be re-adopted with an effective date of
December 1,2014.
On September 17, 2014, the City Commission reconsidered the motion to adopt the
subject Ordinance, and rescheduled a new Second Reading for September 30, 2014.
Additionally on September 17, 2014, at the request of Commissioner Malakoff, the City
Commission referred additional modifications to Chapter 118 relating to variance
authority to the Land Use and Development Committee and the Planning Board (ltem
C4C). The purpose of these additional modifications will be to better clarify the exact
roles of the Board of Adjustment and the DRB/HPB.
ln order for the proposed changes contemplated in the current referral to the LUDC and
Planning Board to be incorporated into a revised Ordinance, the Administration is
recommending that the 2nd Reading adoption of the Ordinance be continued to a date
certain of December 17,2014.
CONCLUSION
The Administration recommends that the City Commission open and continue Second
Reading of the proposed Ordinance to a date certain of December 17,2014.
JLM/JMJ/TRM
T:\AGENDAV014\September\September 30Variance and Flood Plain Authority - MEM Open and Continue 2nd
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49
TRANSFER OF VARIANCE AND FLOOD PLAIN WAIVER AUTHORITY TO THE DESIGN
REVIEW BOARD AND HISTORIC PRESERVATION BOARD.
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CIry COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE LAND DEVELOPMENT
REGULATIONS OF THE CITY CODE, BY AMENDING CHAPTER 118,..ADMINISTRATIVE AND REVIEW PROCEDURES,'' ARTICLE VIII,
..PROCEDURE FOR VARIANCES AND ADMINISTRATIVE APPEALS,"
SECTION 118-351, "DETERMINATION OF JURISDICTION,'' SECTION
118-352, "PROGEDURE;" ARTICLE ll, "BOARDS," DIVISION 3, "DESIGN
REVIEW BOARD," SECTION 118-71, "POWERS AND DUTIES;" DIVISION
4, "HISTORIC PRESERVATION BOARD," SECTION 102, "POWERS AND
DUTIES;" DIVISION 5, "BOARD OF ADJUSTMENT," SECTION 118-136,
"POWERS AND DUTIES;" TO AMEND THE JURISDICTION OF THE
BOARDS OF ADJUSTMENT, DESIGN REVIEW, AND HISTORIG
PRESERVATION BY AUTHORIZING THE DESIGN REVIEW AND
HISTORIC PRESERVATION BOARDS TO GRANT VARIANCES
PRESENTED IN APPLICATIONS WITHIN THEIR RESPECTIVE
JURISDICTIONS, AMENDING THE AUTHORITY OF THE BOARD OF
ADJUSTMENT TO REFLECT THAT CHANGED AUTHORIZATION, AND
TO TRANSFER THE AUTHOR!ry OF THE BOARD OF ADJUSTMENT
ACTING AS THE FLOOD PLAIN MANAGEMENT BOARD TO THE
DESIGN REVIEW AND HISTORIC PRESERVATION BOARDS, TO
AUTHORIZE SUCH BOARDS TO GRANT VARIANCES FROM THE
FLOOD PLAIN ORDINANCE FOR APPLICATIONS WITHIN THEIR
RESPECTIVE JURISDIGTIONS; PROVIDING FOR REPEALER;
CODIFICATION; SEVERABILIry AND AN EFFECTIVE DATE.
WHEREAS, the City of Miami Beach Land Development regulations provides for the
regulation of land and establishes the jurisdiction and authority of the various land use
boards within the City, and
WHEREAS, the City Commission has determined that it is in the best interests of the
City to reorganize the responsibilities of the various land use boards, so that the process is
made more efficient for property owners seeking development approvals from land use
boards; and
WHEREAS, one efficiency that the Commission seeks to provide through this
ordinance is to allow the Design Review Board and Historic Preservation Board, when
applications are presented to them, to consider and if appropriate grant variances that are
contained in such plans, and expressly requested as part of the applications presented; and
WHEREAS, when the Design Review Board and Historic Preservation Board
considering plans that have flood plain implications, such boards should also have
authority to grant variances from the flood plain regulations, where appropriate; and
WHEREAS, the Planning Board recommended approval at its meeting dated May
27,2014 by a vote of6-0; and
WHEREAS, to the extent that the transfer of authority over variances from the Board
of Adjustment to the Design Review and Historic Preservation Boards required the approval
of the voters, such approval occurred at the election held on August 26,2014; and
are
the
50
WHEREAS, the amendments set forth below are necessary to accomplish the above
objectives.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CIry GOMMISSION
OF THE CIry OF MIAMI BEACH, FLORIDA:
SECTION 1. Chapter 118, "Administrative and Revlew Procedures," Article Vlll, "Procedure
for variances and administrative appeals," Sections 1 18-351, "Determination of Jurisdiction,"
and 118-352, "Procedure," of the Land Development Regulations, are hereby amended to
read as follows:
Sec. 118-351. Determination of jurisdiction.
**
All variance requests shall be submitted to the city attorney for a determination of
whether the requested variance or administrative appeal is properly before the board of
adjustment, desion review board. or historic preservation board, and whether it
constitutes a change or amendment to these land development regulations. The
jurisdiction of the each board +aajustpnen+ shall not attach unless and until the board
has before it a written opinion from the city attorney that the subject matter of the
request is properly before the board. The written recommendations of the planning and
zentng director shall be before the board prior to its consideration of any matter before
it. Comments from other departments, including, but not limited to, the public works
department and the planning, design and historic preservation division, shall be
incorporated into these recommendations.
Sec. 118-352. Procedure.
(e)Requests for variances before the design review board or historic preservation board
shall follow the orocedures for consideration of applications set forth in the land
development requlations for those boards.
SEGTION 2. Chapter 118, "Administrative and Review Procedures," Article ll, "Boards,"
Division 3, "Design Review Board," Sec.118-71, "Powers and Duties," Division 4, "Historic
Preservation Board,"Sec.118-102, "Powers and Duties," and Division 5, "Board of
Adjustment," Sec. 118-136, "Powers and duties," of the Land Development Regulations, are
hereby amended to read as follows:
Division 3, "Design Review Board," Sec.118-71, "Powers and Duties."
16; To authorize tne qrantino of i/ariances acclrdins to the vlriance rules. procedures
and criteria in section 1 18-353. 1 18-355. 1 18-356 and 1 18-357, upon application for
proiects fallinq within the iurisdiction of this board. An affirmative vote of five-
sevenths of all members of the board shall be necessarv to approve anv variance
request. ln orantinq a variance, the desion review board mav prescribe appropriate
conditions and safequards. Violation of such conditions and safequards. when
made a part of the terms under which the variance is qranted, shall be deemed a
violation of these land development requlations.
2
51
(7) The desiqn review board shall serve as the citv's floodplain manaoement board for
applications concerninq properties within its iurisdiction. and shall have the authoritv
to exercise all powers and perform all duties assiqned to such board pursuant to
section 54-31 et seq. and Resolution No. 93-20698, and in accordance with the
procedures set forth therein as such ordinance and resolution mav be amended
from time to time.
Division 4, "Historic Preservation Board,"Sec.118-102, "Powers and Duties."
(5)To authorize the qrantino of variances accordinq to the variance rules. procedures
and criteria in section 118-353. 118-355, 118-356 and 118-357. upon application for
proiects fallinq within the iurisdiction of this board. An affirmative vote of five-
sevenths of all members of the board shall be necessarv to approve anv variance
request. ln orantinq a variance, the historic preservation board mav prescribe
appropriate conditions and safequards. Violation of such conditions and safequards.
when made a part of the terms under which the variance is qranted. shall be deemed
a violation of these land development requlations.
with regard te varianees asseeiated with preperties designated as histerie sites;
histerie buildings, histerie struetures' histerie imprevements; histerie landseape
Register Distriet threugh written reeemmendatien te be read inte the reeerd by the
planning and zening direeter at the beard ef adjustment's hearing,
(13) The historic preservation board shall serve as the citv's floodplain manaqement
board for applications concernino properties within its iurisdiction, and shall have
the authoritv to exercise all powers and perform all duties assiqned to such board
pursuant to section 54-31 et seq. and Resolution No. 93-20698, and in accordance
with the procedures set forth therein as such ordinance and resolution mav be
amended from time to time.
Division 5, "Board of Adjustment," Sec. 1 18-136, "Powers and duties."
(2)To authorize, upon application, a-€u€l+-variances from the terms of these land
development regulations as will not be contrary to the public interest when, owing to
special conditions, a literal enforcement of a provision of these land development
regulations would result in unnecessary and undue hardship, except variances
requested on properties subiect to the iurisdiction of the desion review board or
historic preservation board. An atfirmative vote of five-sevenths of all members of the
board shall be necessary to approve any variance request.
(b) The board of adjustment shall serve as the city's floodplain management board, for
properties within its iurisdiction. and shall have the authority to exercise all powers
and perform all duties assigned to such board pursuant to section 54-31 et seq. and
52
Resolution No. 93-20698, and in accordance with the procedures set forth therein as
such ordinance and resolution may be amended from time to time.
SECTION 3. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict
herewith be and the same are hereby repealed.
SECTION 4. CODIFICATION.
It is the intention of the City Commission, and it is hereby ordained that the
provisions of this ordinance shall become and be made part of the Code of the City of Miami
Beach as amended; that the sections of this ordinance may be renumbered or relettered to
accomplish such intention; and that the word "ordinance" may be changed to "section" or
other appropriate word.
SECTION 5. SEVERABILITY.
lf any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 6. EFFECTIVE DATE.
This Ordinance shall take effect @ien on December 1.
2014.
PASSED and ADOPTED this day of
ATTEST:
MAYOR
CIry CLERK
First Reading:
Second Reading:
APPROVED AS TO
FORM AND LANGUAGE
2014.
& FOR EXECUTION
\------ ^1zzlk
First Reading: June 11,2014
Second Reading: September 10,2014
Second Reading (Reconsidered): September 30, 2014
Verified by:
Thomas R. Mooney, AICP
Planning Director
Underscore denotes new language
S+ikemreugn denotes deleted lang uage
T:\AGENDAt201 4\September\September 30Variance and Flood Plain Authority
4
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- ORD Second Reading.docx
53
ttlAlll XEIIIO I HramiHerald com LOCAL& STATE SAIURDAY. SEPT€i1BER 20. 2014 I 78
CITY OF MIAMIBEACH
NOTICE CIF PUBLIC HEARING
I{OTICE lS HEREBY given th€t I Second Reading Public
Hearing will he held by the Mayor and City Commission
of rh6 Clty of Miami Beach, Florida, in lhe Commission
Chambers, 3rd floor. City Hall, 1700 Convention Center
Drive. Miami Eeach, Florida. on Tuesday, Soptombsr 3{1,
2014, at 5:10 p.m., or as soon thereafter as the matter can be
heard, to consider the following:
An Ordinance AmendingThe Land Developrfl ent Regulstions
OfThe City Code, ByAmending Chapter 1'l& "Admlnistratlve
And Review Procedures," Anlcle Vlll, "Procedure For
Variances And Administrative Appealsl S€ction 11&
351, "Determination Of Jurisdiction," Section I18-352,
'Procedurei" Article ll, "Boardsi Division & 'Deslgn Review
Boardl Section 1I&71, 'Powers And Duties;" Division 4
"Hirtoric Presarvation Boardl Section 102, "Fowers And
Duties;" Division 5, "Board Of Adjustmenti Section 11&
136, 'Powers And Dulies:" To Amend The Jurisdiction Ol
The Boards Of Adjustment, Design Review. And Historic
Preservation gy Authorizing The Design Review And
Historic Preservation Boards To Grant Variances Presented
ln Applications \ilithin Their Hespective Jurisdictions,
Amending The Authority Of The Board Ol Adiustment To
Rellect That Chonged Authorization, And To Transfer The
Authority Of The Board Of Ad,ustment Acling AsThe Flood
Plain Management BoardToThe Design Review And Historic
Preservstion Boards, To Authorize Such Boards To Grant
Variances FromThe Flood Plain Ordinance For Applicatioils
Within Their Respective Jurisdicrions; Providing For
Repealer; Codification Severability And An EffeLtive Date.
lReconside6tion of Effactive Dato to December 1, Sttit.l
lnciuiries may be directed to the Plannlng Department at
305.6V3.7550.
lnterested parties are invited to appear at this meeting, or
be represented by 6n agent, or to express their views in
writing addressed to the City Commission, c1o the City Clerk,
1700 Convenlion Center Drive, 1d Floor, City HBll. Miami
Beach, Florlda 33139. A copy of this item is available for
public inspection during normal business hours in the City
Clerk's Office, 1700 Convention Cent.r Drive, 1.I Floor, City
Hall, Miami Beach, Florida 33'l39.This meeling, or any item
therein, may b6 cofitinued, and under such circumstances,
additional legal notice need no1 be provided,
Pursuant to Ssction 286.0105, Fla. St8t., the City hereby
advises the public that il a person decides to appeal any
decision made by the City Commlssion with respect to any
mafter considered at its mee'ting or its hearing, such person
musl ensure thal a verbatim rocord of the proceedings is
made, whlch record includes the testimony and evidence
upon which the appeal is to be based. This notlce does
not constitute consent by the City lor the introduction or
admission of otherwise inadmissible or irrelevaflt evidence,
nor does it authorize challenges or appeals not olherwise
allowed by law.
To requestthis material in accessible format. sign language
interpreters, information on access for persons with
disabilities and./or any accommodation to revlew any
document or participate in any City-sponsored proceeding,
please contact us tive days in advanc6 at 305.873,7411{voice}
orTTY users may slso call the Florida Helay Servlce at?11.
Ra{ael E. Granado, City Clerk
City of Miami Eeach
!r39
54
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55
COMMISSION ITEM SUMMARY
Condensed Title:
First Reading to consider an Ordinance Amendment pertaining to the prohibition on commercial
solicitation in certain areas.
lntended Outcome
The government interests supporting these proposed amendments include: (1) Protecting the
historic character of these districts, the City's economic engine; (2) Developing the high-end retail
and high-end sidewalk caf6 promenades in the district; (3) Promoting luxury tourism; (4)
Minimizing harassment of pedestrians along the public right-of-way; (5) Minimizing congestion;
(6) Reducinq litter; (7) lmprovinq the aesthetic experience for residents and visitors.
Supporting Data (Surveys, Environmental Scan, etc The City has received numerous complaints
from residents, visitors, and business owners and managers regarding the proliferation of commercial
solicitation activities.
Item Summary/Recommendation :
FIRST READING
The proposed amendment to Section 74-1 seeks to prohibit commercial solicitation along the public
right-of-way within the following areas:
(1) The area bounded on the north by, but not including, 17th Street, bounded on the east by, but
not including, Washington Avenue, bounded on the south by Lincoln Lane, and bounded on
the west by Alton Road;(2) Ocean Drive from Sth to 1Sth Streets;(3) Collins Avenue from Sth to 15th Streets;(4) Washington Avenue from Sth to Lincoln Road;(5) Allcross streets and bystreets bounded on the north by 1Sth Street, bounded on the east by
Ocean Drive, bounded on the south by 5th Street, and bounded on the west by Washington
Ave;(6) Espaffola Way from Pennsylvania Avenue to Collins Avenue; and(7) Lummus Park.
As ln the current version of Section 74-1,the prohibitions on commercial solicitation in the proposed
amendment would apply at all times. Additionally, the proposed amendment seeks to clarify the
prohibitions on commercial solicitation by deleting the language relating to accosting or attempting to
accost any person for the purpose of soliciting him or her to purchase any good, service, food, or
beverage.
The Administration recommends that the City Commission approve the Ordinance at First
Reading, refer this item for discussion at the October 31, 2014 Neighborhood/Community
Affairs Committee meeting, and schedule a Second Reading Public Hearing for November 19,
2014.
Financial lnformation :
Source of
Funds:
Amount Account
1
2
3
OBPI Total
Financial lmpact Summary: ln accordance with Charter section 5.02, which requires that the "City
of Miami Beach shall consider the longterm economic impact (at least 5 years) of proposed
legislative actions," this shall confirm that the City Administration evaluated the longterm economic
impact (at least 5 years) of this proposed legislative action, and determined that there will be no
measureable impact on the City's budget.
City Attorney's Office - Camilo Mejia (Ext. 6731)
{s MIAfiAIBTACH rrnr'r RSE
56
MIAMIBEACH
€ity of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members f the Ci Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 30,2014
FIRST READING
SUBJECT: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER
74 OF THE CODE OF THE CITY OF MIAMI BEACH, FLORIDA,
ENTITLED "PEDDLERS AND SOLICITORS," BY AMENDING
ARTICLE I, ENTITLED ..IN GENERAL," BY AMENDING SECTION
74.1, ENTITLED "SOLICITING BUSINESS IN PUBLIC FROM
PEDESTRIANS,'' TO PROHIBIT COMMERCIAL SOLICITATION IN
CERTAIN AREAS; PROVIDING FOR REPEALER, SEVERABILITY,
CODIFICATION, AND AN EFFECTIVE DATE.
ADMINISTRAT!ON RECOMMENDATION
The Administration recommends that the City Commission approve the
Ordinance at First Reading, refer this item for discussion at the October 31,2014
Neighborhood/Community Affairs Committee meeting, and schedule a Second
Reading Public Hearing for November 19, 2014.
BACKGROUND
A. Chapter 74-1: Current Prohibition on Commercial Solicitation
ln its current form, Section 74-1 of the Code of the City of Miami Beach
places restrictions on the solicitation of pedestrians for commercial purposes.
More specifically, this Section provides that:
It shall be unlaMul for any person, while upon any public street or
sidewalk or while in any building, doonruay, stairway, window or
other opening abutting on or adjacent to such street or sidewalk, to
accost or attempt to accost any pedestrian on such street or
sidewalk for the purpose of soliciting him to purchase any property,
real or personal, or any food, beverage or service, or to solicit him
to enter any place of business for the purpose of selling to or
57
inducing or attempting to induce such pedestrian to purchase any
property, real or personal, or any food, beverage or service.
This prohibition applies year-round throughout the City.
B. Proposed Amendments
The proposed amendment to Section 74-1 seeks to prohibit commercial
solicitation along the public right-of-way within the following areas:
(1)
(2)
(3)
(4)
(5)
The area bounded on the north by, but not including, 17th Street,
bounded on the east by, but not including, Washington Avenue,
bounded on the south by Lincoln Lane, and bounded on the west
by Alton Road;
Ocean Drive from 5th to 1Sth Streets;
Collins Avenue from Sth to 15th Streets;
Washington Avenue from Sth to Lincoln Road;
All cross streets and bystreets bounded on the north by 1Sth Street,
bounded on the east by Ocean Drive, bounded on the south by Sth
Street, and bounded on the west by Washington Ave;
Espafrola Way from Pennsylvania Avenue to Collins Avenue; and
Lummus Park.
(6)
(7)
As in the current version of Section 74-1, the prohibitions on commercial
solicitation in the proposed amendment would apply at all times.
Additionally, the proposed amendment seeks to clarify the prohibitions on
commercial solicitation by deleting the language relating to accosting or
attempting to accost a pedestrian for the purpose of soliciting him or her to
purchase any good, service, food, or beverage.
The government interests supporting these proposed amendments
include: (1) Protecting the historic character of these districts, the City's
economic engine; (2) Developing the high-end retail and high-end sidewalk caf6
promenades in the district; (3) Promoting luxury tourism; (4) Minimizing
harassment of pedestrians along the public right-of-way; (5) Minimizing
congestion; (6) Reducing litter; (7) lmproving the aesthetic experience for
residents and visitors.
ANALYSIS
A. Historv of Art Deco District, Ocean Drive. Lincoln Road
The Miami Beach Architectural
neighborhood types based on function
commercial areas and the residential
District can be divided into three major
and use - the seasonal hotel area, the
area. Architecturally, these zones are
2
58
easily recognized and coincide with the long-established street configuration.
The seasonal hotel area is concentrated along Ocean Drive from Sth Street to
15th Street and along Collins Avenue from 6th Street to 23'd Street. A secondary
concentration of such hotels is located in the Collins Park/James Avenue area
north of Lincoln Road and east of Washington Avenue. The commercial areas
are largely restricted to two streets which traverse the District from north to south
(Washington Avenue) and east to west (Lincoln Road). The residential area
which surrounds Flamingo Park includes both multi-family and single family
buildings.
This approximately 125 square block area contains the largest
concentration of 1920s and 1930s era resort architecture in the United States.
Dozens of grand, Mediterranean Revival style hotels were built during the 1920s.
ln the early 1930s the City was being promoted and developed as a tropical
playground. lt is during this phase that a new building boom began, and would
last until the beginning of World War ll. The vast majority of the over 800
buildings constructed in the 1930swere designed in the Moderne (Art Deco and
Streamline) style of architecture. These apartment houses and commercial
buildings were built by only a few architects working for a small number of
developers, resulting in a uniformity of scale, architectural style and extraordinary
architectural compatibility, and giving the district an extremely cohesive
character. ln 1979, the Miami Beach Architectural District was listed on the
National Register of Historic Places. This act set a historic precedent because it
marked the first recognition of a 20th Century district.
Today, the Art Deco district of Miami Beach is one of America's most
famous neighborhoods. lts Art Deco architecture has formed the backdrop to
many fashion shoots, movies, television shows, and music videos. Benefiting
from its unique geography and history, the preservation of Miami Beach has had
a significant regional economic impact. The Art Deco district and South Beach
were the top tourist attractions in Miami-Dade County in 2008, visited by nearly
52% of its 12 million visitors. From 1995-2009, these visitors to Miami Beach
spent some $15 billion for food, drinks and lodging, with historic South Beach
drawing nearly 75% of this spending.
B. Commercial Solicitation
Commercial solicitation of pedestrians along Ocean Drive, Lincoln Road,
Washington Avenue, Collins Avenue, and Espahola Way causes increased
pedestrian congestion and harassment of the tourists and residents who frequent
these historically significant and popular tourist destinations. Commercial
solicitation has been a problem for the City for some time, as reflected by
numerous complaints from residents, businesses, and visitors, as well as the
observations of City officials, regarding the harassment and accosting of
pedestrians arising from commercial solicitation activities.
59
As an internationally famous tourist destination, the visual blight caused by
commercial solicitation harms the City's goal of promoting tourism and continuing
to be an internationally renowned tourist destination. Commercial solicitation
along these historically significant and popular areas reduces pedestrians'
enjoyment of these areas and impedes the City's vision of these areas as
pleasant and tranquil promenades.
C. Evidence Considered in Support of the Amendments
The City has received numerous complaints from business owners and
managers regarding the proliferation of commercial solicitation activities,
particularly along Lincoln Road. Although the experiences of these business
owners and managers vary, they include, but are not limited to, the following
observations:
Employees of several retail stores along Lincoln Road actively solicit
pedestrians on the public right-of-way by approaching them in an
aggressive manner, including by touching a potential customers' hair
or body, questioning pedestrians insistently, and continuing to speak
with and walk along pedestrians who ask to be left alone.
Commercial solicitation has damaged the reputation of Lincoln Road,
creating a "honky tonk" atmosphere.
On at least one occasion, a pedestrian was "cursed out" when said
pedestrian refused to go along with a sales pitch from a solicitor.
Employees of stores engaging in commercial solicitation are scaring
customers, tourists, and pedestrians away from entering nearby
businesses.
Customers often complain about their anger, annoyance, and
discomfort resulting from the exposure to commercial solicitation
tactics.
Often, pedestrians will avoid the entire side of the street where the
commercial solicitation activities are taking place, or will quickly walk
past these areas in order to avoid the harassment.
Employees of neighboring retail and food establishments avoid the
areas where commercial solicitation takes place, and are forced to take
alternate routes to get to work, in order to avoid the harassing conduct
of commercial solicitors.
ln addition to complaints of business owners and managers, the
Administration has also received numerous complaints from residents and
4
60
visitors. These include email accounts of not being able to walk along Lincoln
Road without fear of being hassled and/or harassed, as well as descriptions of
rude behavior and comments when a pedestrian chooses to avoid the
commercial solicitation activities.
D. Proposed Alternative Solutions
The Administration has considered several alternatives with a view
towards resolving the problems of commercial solicitation. One of these
alternatives involves the creation of free speech "bubbles," which would
essentially require that any commercial solicitation activities take place beyond a
minimum threshold distance surrounding a pedestrian. This alternative has been
discussed and, ultimately, rejected due to the difficulties that arise in connection
with the enforcement of buffer zones in the hightraffic pedestrian areas where
solicitation is a problem.
A second alternative is to create commercial solicitation "boxes" or
"zones," in which commercial solicitation would be allowed with little or no
limitation. The Administration considered several such areas, including: (1) the
intersection of Lincoln Road and Washington Avenue; (2) the intersection of
Ocean Drive and Fifth Street; and (3) the intersection of Ocean Drive and Tenth
Street.
Several challenges arise in connection with this alternative. First, this
alternative does not address many of the legitimate concerns raised above
because it still would create a bazar atmosphere. Also, it is difficult to determine
the geographic limitations of these zones, as well as the extent of the limitations
on speech, if any, on commercial soliciting within these zones. Second,
commercial speech zones would create enforcement challenges, as it would be
difficult to define the boundaries of the zone itself, and, in addition, there would
likely be some spillover effect outside of the zone and into the surrounding
bystreets and side streets. Finally, creating free speech zones exclusively for
commercial speech, while at the same time not requiring such zones for other
types of speech, would likely result in additional enforcement difficulties for City
Code enforcement officers.
As a third alternative, the Administration considered limiting the application
of the commercial solicitation ban to aggressive solicitation. As with the other
alternatives, this limitation poses several important problems. First, it is difficult
to define precisely what kind of conduct constitutes "aggressive" solicitation, as
this is a highly subjective term. Similarly, training Code enforcement officers to
recognize whether particular conduct is in fact aggressive, and thus subject to a
violation, would also present a challenge. ln addition, limiting the ban to
aggressive solicitation would not help to resolve the more prevalent problem of
non-aggressive commercial solicitation along the City's rights-of-way.
Accordingly, the Administration does not recommend adopting this alternative.
61
FINANCIAL IMPACT
ln accordance with Charter section 5.02, which requires that the "City of
Miami Beach shall consider the long-term economic impact (at least 5 years) of
proposed legislative actions," this shall confirm that the City Administration
evaluated the long-term economic impact (at least 5 years) of this proposed
legislative action, and determined that there will be no measureable impact on
the City's budget.
CONCLUSION
The Administration recommends that the City Commission approve the
Ordinance at First Reading, refer this item for discussion at the October 31,2014
Neighborhood/Community Affairs Committee meeting, and schedule a Second
Reading Public Hearing for November 19,2014.
62
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 74 OF
THE CODE OF THE CITY OF MIAMI BEACH, FLORIDA, ENTITLED
..PEDDLERS AND SOLICITORS," BY AMENDING ARTICLE I,
ENTITLED "IN GENERAL," BY AMENDING SBCTION 74-I,
ENTITLED "SOLICITING BUSINESS IN PUBLIC FROM
PEDESTRIANS," TO PROHIBIT COMMERCIAL SOLICITATION IN
CERTAIN AREAS; PROVIDING FOR REPEALER, SEVERABILITY'
CODIFICATION, AND AN EFFECTIVE DATE.
WHEREAS, Washington Avenue from 5'h Street to Lincoln Road ("Washington
Avenue"); Ocean Drive from 5th Street to 15ft Street ("Ocean Drive"); the area bounded on the
north by, but not including, 17th Street, bounded on the east by, but not including, Washington
Avenue, bounded on the south by Lincoln Lane, and bounded on the west by Alton Road
("Lincoln Road Area"); the area bounded on the north by 15th Street, bounded on the east by
Ocean Drive, bounded on the south by 5tn Street, and bounded on the west by Washinglon
Avenue ("Collins Avenue Area"); Espaflola Way from Pennsylvania Avenue to Collins Avenue
("Espaflola Way"); and Lummus Park, are located within or adjacent to unique historic districts
in the City of Miami Beach ("City") and are nationally and intemationally popular tourist
destinations; and
WHEREAS, the City of Miami Beach and, in particular, the Lincoln Road Area,
Espaflola Way, Lummus Park, Ocean Drive, Washington Avenue, and the Collins Avenue Area,
are located in the "South Beach" area, which attracts a reported 6.8 million tourists from around
the world annually and is host to a myriad of major events, such as Art Basel - Miami Beach, The
Food Network South Beach Wine & Food Festival, the Miami Intemational Boat Show, White
Party, Winter Party, Winter Music Conference, Miami Marathon, Art Deco Weekend, South
Beach Comedy Festival, Mercedes Benz Swimwear Fashion Week, among others, that attract
local, national, and intemational visitors; and
WHEREAS, situated within the Lincoln Road and Collins Avenue Areas, and along
Ocean Drive, Washington Avenue, Lummus Park, and Espaflola Way are a multitude of retail,
dining, and entertainment venues that include restaurants, sidewalk cafes, nightclubs, the Fillmore
at the Jackie Gleason Theater, the New World Symphony, City parks, and retail stores, all of
which are heavily trafficked by residents, visitors, and tourists who desire to visit, shop, dine, and
attend cultural performances, or to simply stroll along these areas without any disruption and
intimidation; and
WHEREAS, the City of Miami Beach has a significant governmental interest in
providing its residents, visitors, and tourists with a pleasant, enjoyable, and safe environment free
of nuisance activity; and
WHEREAS, the commercial solicitation of pedestrians along these heavily traveled
pedestrian areas causes increased pedestrian congestion and harassment of tourists and residents
who traverse these historic areas; and
63
WHEREAS, the harassment of pedestrians arising from commercial solicitation activities
is a burgeoning problem in the City of Miami Beach, as reflected by numerous complaints from
residents, business owners, and visitors; and
WHEREAS, the businesses that engage in commercial solicitation activities disrupt the
activities of the surrounding outdoor cafes, restaurants, nightclubs, retail establishments, and
entertainment venues, by physically approaching, harassing, and intimidating residents, visitors
and tourists in places where it is difficult to exercise the right to decline to listen to them or avoid
their requests; and
WHEREAS, commercial solicitation activities on the public rights-of-way in the above-
stated areas dissuade residents, visitors and tourists from traversing these areas, resulting in the
disruption and/or loss of business to the surrounding outdoor cafes, restaurants, nightclubs, retail
establishments, and entertainment venues; and
WHEREAS, the businesses that engage in solicitation activities regularly distribute
commercial handbills to pedestrians, resulting in increased litter and adversely impacting the
City's interests in preserving its aesthetic ambience, tourist industry, and image as a beautiful and
enjoyable beachfront destination; and
WHEREAS, the City recognizes that commercial speech is entitled to First Amendment
protection and its regulation must be content-neutral and narrowly tailored to serve a significant
goverrrment interests while leaving open alternative channels of communication; and
WHEREAS, the City has significant governmental interests in protecting the character of
its historic districts, developing the high-end retail and high-end promenades within its historic
and entertainment districts, promoting luxury tourism, minimizing the harassment of pedestrians
along the public right-of-way, minimizing congestion, reducing litter, and improving the aesthetic
experience for residents and visitors; and
WHEREAS, it would serve the aforementioned govemmental interests for the
Commission to enact an Ordinance increasing the City's ability to enforce its regulations by
prohibiting the commercial solicitation of pedestrians on the public rights-of-way on Washington
Avenue, Ocean Drive, the Collins Avenue Area, the Lincoln Road Area, Espaflola Way, and
Lummus Park;
NOW, THEREFORE, BE IT DULY ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH AS FOLLOWS:
SECTION 1. That Article I of Chapter 74 of the Code of the City of Miami Beach, Florida is
hereby amended as follows:
64
Chapter 74
PEDDLERS AND SOLICITORS
,r*rr
ARTICLE I. IN GENERAL
,r ?1. ,r
I Sec. 74-1. Soliciting business in public-frompede*tri*a*.
(a) Prohibitions. It shall be unlawful f,-or an)'person; r'v
or rvhile in any tuildin8, doorvva.v; st&irwa)'; window er other opening allutting on or adjaeent to
@tosolioitffiany
er-side*atk-for the purpose of ssliei+@.inSluqig*H+Fsuch person to purchase any property, real
or personal, or any food, beverage or service, or to solicit hi*n-Spch*gfSgn to enter any place of
business for the purpose of se$i*g*e-eFinducing or attempting to induce such peees+rian-pgtl9!
to purchase any property, real or personal, or any food, beverage or service.
'l_bis Section qhall appl), r..'v'hen the so_l.ic_itor or theJl_e_rson being solicited.is located p-n.any
pr-Lhlic right-of.rvay" which rneans ancl includes. but is not lirnited to. zrny' street. sidervalk. street
corner. cLlrb. bicycle rlath. or oedestrian walkrvay. in anlr of the {bllolvinq areas in the Cit.v" o{'
ivliami Beach. 'I'his Section shall also appl), to any doorrvar-. stairwa,v. winclorv or other openins
of a b_pilding Abutting on o_rg_djacent to tuch righl-of-wav. in.Any of-tlt-qlbllorving-areas inlhg
Cit)'. of Miami lleach:
(1) The area boundecl on the north b)2. brit not inclucling. 17th Street. bouncled on the
east bl'. but not including. Washington r\venue. bounded on the south by Lincoln
Lane-. -and bounded on the y:,*est by Alt<r.n Ro4ll:
(2) Oceal Drive fronr 5th to l5th Streets:
(3) Collins Avenue ltom 5th to l5th Streets:
(-i) Washington Avenue from 5th to Lincoln Road:
(5) All cross streets anll b_Jstreets b_o_ulded sl-the north-bJ 15th Street. bounded on.the
east by C)cean Drive. bclunded cln the south b)i 5th Street" artd bounded on the rvest
b.,- Washington Ave:
(6) Espaflola Way fiorn Pennsylvania Avenue to Collins Avenue: arnd
(7) [.,ummus-l]-Ark.
d<**
SECTION 2. CODIFICATION
It is the intention of the Mayor and the City Commission of the City of Miami Beach, and
it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section,"
"article," or other appropriate word.
65
SECTION 3. REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 4. SEVERABILITY
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
SECTION 5. EFFECTIVE DATE
PASSED and ADOPTED this
-
day of _,2014.
Thisordinanceshalltakeeffectonthe-dayof-,2014.
ATTEST:
Philip Levine, Mayor
Rafael E. Granado, City Clerk
Underscore denotes additions
S*ike+nreugh denotes deletions
(Sponsored by Mayor Philip Levine)
APPROVED AS TO
FORM & LANGUAGE
\-
ctV Nnoneu6Xl
66
THIS PAGE INTENTIONALLY LEFT BLANK
67
COMMISSION ITEM SUMMARY
Condensed Title:
First Reading to consider an Ordinance Amendment pertaining to the distribution of commercial handbills.
lntended Outcome Su
The government interests supporting these proposed amendments include: (1) Protecting the historic
character of these districts, the City's economic engine; (2) Developing the high-end retail and high-end
sidewalk caf6 promenades in the district; (3) Promoting luxury tourism; (4) Minimizing harassment of
pedestrians along the public right-of-way; (5) Minimizing congestion, (6) Reducing litter; (7) lmproving the
aesthetic for residents and visitors
Supporting Data (Surveys, Environmental Scan, etc The City has received numerous complaints from
residents. visitors. and business owners and the oroliferation of commercial handbills.
HsrAGENDA [TEt',
DATE
Item Summary/Recommendation :
FIRST READING
The proposed amendment to Section a6-92(g) seeks to prohibit the distribution of commercial handbills along the
public right-of-way in the following areas:
(1) The area bounded on the north by, but not including, 17th Street, bounded on the east by, but
not including, Washington Avenue, bounded on the south by Lincoln Lane, and bounded on
the west by Alton Road;
(2) Ocean Drive from 5th to 15th Streets;(3) Collins Avenue from Sth to 15th Streets'(4) Washington Avenue from 5th to Lincoln Road;(5) All cross streets and bystreets bounded on the north by 15th Street, bounded on the east by
Ocean Drive, bounded on the south by Sth Street, and bounded on the west by Washington
Ave.;(6) Espafrola Way from Pennsylvania Avenue to Collins Avenue; and(7) Lummus Park.
As in the current version of Section 46-92(g), the ban on the distribution of commercial handbills within 20 feet
from the outside perimeter of any approved sidewalk caf6, on any right-of-way within the approved sidewalk caf6,
and on any City beach east of the dunes would remain in force throughout the City.
The Administration recommends that the City Commission approve the Ordinance at First Reading, refer
this item for discussion at the October 3'l,20'14 Neighborhood/Community Affairs Committee meeting,
and schedule a Second Reading Public Hearing for November 19,2014.
Financial lnformation:
Funds:
Amount Account
1
2
3
OBPI Total
Financial !mpact Summary: ln accordance with Charter section 5.02, which requires that the "City of Miami
Beach shall consider the long-term economic impact (at least 5 years) of proposed legislative actions," this shall
confirm that the City Administration evaluated the long{erm economic impact (at least 5 years) of this proposed
legislative action, and determined that there will be no measureable impact on the City's budget.
Clerk's Office
City Attorney's Office - Camilo Mejia (Ext. 6731)
Assigi{ant Cjly Manager
# MIAMISTACH ?-3o4tt68
MIAMIBEACH
City of Miomi Beoch, I 700 Convenlion Center Drive, Miomi Beoch, Florido 33.l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members the C Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 30,2014
SUBJECT: AN ORDINANCE OF THE MA AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER
46 OF THE CODE OF THE CIry OF MIAMI BEACH, FLORIDA,
ENTITLED ,.ENVIRONMENT," BY AMENDING ARTICLE III,
ENTITLED "LITTER," BY AMENDING DIVISION ',|, ENTITLED
"GENERALLY," BY AMENDING SECTION 46-92(al, ENTITLED,.DEFINITIONS," BY ADDING A DEFINITION FOR THE TERM
"RIGHT-OF-WAY," BY AMENDING SECTION 46-92(9), ENTITLED.,PROHIBITION ON COMMERCIAL HANDBILL DISTRIBUTION,''
BY AMENDING THE REGULATIONS AND PROHIBITIONS FORTHE DISTRIBUTION OF COMMERCIAL HANDBILLS;
PROVIDING FOR REPEALER, SEVERABILITY, CODIFICATION,
AND AN EFFEGTIVE DATE.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission approve the
Ordinance at First Reading, refer this item for discussion at the October 31,2014
Neighborhood/Community Affairs Committee meeting, and schedule a Second
Reading Public Hearing for November 19,2014.
BACKGROUND
A. Chapter 46-92(q): Current Prohibitions on Commercial Handbill
Distribution
Section 46-92(9) prohibits the distribution of commercial handbills during
high-impact periods on certain streets within the City's art deco district: Ocean
Dr]ve tiom dth through 1sth Streets, Washington Av'enue from 6th through 17th
Streets, Collins Avenue from 6th through 17th Streets, and on any portion of
Lincoln Road). The City Code defines high-impact periods as "those periods of
time as annually designated by the City Manager during which one of the
following occur:
FIRST READING
69
(i) There is a designated major event period;
(ii) A maintenance or traffic plan is required;
(iii) Hotel occupancy levels are anticipated to be greater than 75
percent; (iv) Mutual aid or other assistance from outside agencies is
required to provide for the safety and well-being of residents and
visitors to the destination; and
(v) An event on public property is anticipated to result in more than
25,000 visitors to the destination.
ln addition to the above prohibition, Section 46-92(9) also bans the
distribution of commercial handbills within 20 feet from the outside perimeter of
any approved sidewalk caf6, on any right-of-way within the approved sidewalk
caf6, and on any City beach east of the dunes.
B. Proposed Amendments
The proposed amendment to Section a6-92(g) seeks to prohibit the
distribution of commercial handbills within the following areas:
(1) The area bounded on the north by, but not including, 17th Street,
bounded on the east by, but not including, Washington Avenue,
bounded on the south by Lincoln Lane, and bounded on the west
by Alton Road;(2) Ocean Drive from Sth to 'lSth Streets;(3) Collins Avenue from 5th to 1Sth Streets;(4) Washington Avenue from Sth to Lincoln Road;(5) All cross streets and bystreets bounded on the north by 1Sth Street,
bounded on the east by Ocean Drive, bounded on the south by 5th
Street, and bounded on the west by Washington Ave;
Espafrola Way from Pennsylvania Avenue to Collins Avenue; and
Lummus Park.
As in the current version of Section 46-92(9), the ban on the distribution of
commercial handbills within 20 feet from the outside perimeter of any approved
sidewalk caf6, on any right-of-way within the approved sidewalk caf6, and on any
City beach east of the dunes would remain in force throughout the City.
The government interests supporting these proposed amendments
include: (1) Protecting the historic character of these districts, the City's
economic engine; (2) Developing the high-end retail and high-end sidewalk caf6
promenades in the district; (3) Promoting luxury tourism; (4) Minimizing
harassment of pedestrians along the public right-of-way; (5) Minimizing
congestion; (6) Reducing litter; (7) lmproving the aesthetic experience for
residents and visitors.
(6)
(7)
70
ANALYSIS
A. Historv of Art Deco District. Ocean Drive. Lincoln Road
The Miami Beach Architectural District can be divided into three major
neighborhood types based on function and use - the seasonal hotel area, the
commercial areas and the residential area. Architecturally, these zones are
easily recognized and coincide with the long-established street configuration.
The seasonal hotel area is concentrated along Ocean Drive from 5th Street to
15th Street and along Collins Avenue from 6th Street to 23'd Street. A secondary
concentration of such hotels is located in the Collins ParUJames Avenue area
north of Lincoln Road and east of Washington Avenue. The commercial areas
are largely restricted to two streets which traverse the District from north to south
(Washington Avenue) and east to west (Lincoln Road). The residential area
which surrounds Flamingo Park includes both multi-family and single family
buildings.
This approximately 125 square block area contains the largest
concentration of 1920s and 1930s era resort architecture in the United States.
Dozens of grand, Mediterranean Revival style hotels were built during the 1920s.
ln the early 1930s the City was being promoted and developed as a tropical
playground. lt is during this phase that a new building boom began, and would
last until the beginning of World War ll. The vast majority of the over 800
buildings constructed in the 1930swere designed in the Moderne (Art Deco and
Streamline) style of architecture. These apartment houses and commercial
buildings were built by only a few architects working for a small number of
developers, resulting in a uniformity of scale, architectural style and extraordinary
architectural compatibility, and giving the district an extremely cohesive
character. ln 1979, the Miami Beach Architectural District was listed on the
National Register of Historic Places. This act set a historic precedent because it
marked the first recognition of a 20th Century district.
Today, the Art Deco district of Miami Beach is one of America's most
famous neighborhoods. lts Art Deco architecture has formed the backdrop to
many fashion shoots, movies, television shows, and music videos. Benefiting
from its unique geography and history, the preservation of Miami Beach has had
a significant regional economic impact. The Art Deco district and South Beach
were the top tourist attractions in Miami-Dade County in 2008, visited by nearly
52% of its 12 million visitors. From 1995-2009, these visitors to Miami Beach
spent some $15 billion for food, drinks and lodging, with historic South Beach
drawing nearly 75% of this spending.
B. Commercial Handbill Distribution
The distribution of commercial handbills along Ocean Drive, Lincoln Road,
Washington Avenue, Collins Avenue, and Espafrola Way causes increased
71
pedestrian congestion and harassment of the tourists and residents who frequent
these historically significant and popular tourist destinations. The proliferation of
commercial solicitation, including solicitation through the distribution of
commercial handbills, is a burgeoning problem for the City, as reflected by
numerous complaints from residents, businesses, and visitors, as well as the
observations of City officials, regarding the harassment and accosting of
pedestrians arising from these activities.
As an internationally famous tourist destination, the visual blight caused by
the handbills that end up as litter harms the City's goal of promoting tourism and
continuing to be an internationally renowned tourist destination. The distribution
of commercial handbills along these historically significant and popular areas
reduces pedestrians' enjoyment of these areas and impedes the City's vision of
these areas as pleasant and tranquil promenades.
C. Evidence Considered in Support of the Amendments
The City has received numerous complaints from business owners and
managers regarding the proliferation of commercial handbills. These include, but
are not limited to, the following observations:
. Pedestrians often drop commercial handbills on the right-of-way or
leave them inside other retail establishments, contributing to the
accumulation of litter.
Employees of several retail stores actively solicit pedestrians on the
public right-of-way by distributing commercial handbills; this type of
solicitation has damaged the reputation of Lincoln Road, creating a
"honky tonk" atmosphere.
Employees of stores engaging in commercial solicitation, who often
distribute commercial handbills to convey information about their
products, are scaring customers, tourists, and pedestrians away from
entering nearby businesses.
Customers often complain about their anger, annoyance, and
discomfort resulting from the exposure to commercial solicitation
tactics, including the fact that it is difficult to reject commercial handbills
as a result of these tactics.
. Often, pedestrians will avoid the entire side of the street where the
commercial solicitation activities are taking place, or will quickly walk
past these areas in order to avoid the harassment.
ln addition to complaints of business owners and managers, the
Administration has also received numerous complaints from residents and
72
visitors. These include email accounts of not being able to walk along Lincoln
Road without fear of being hassled and/or harassed, as well as descriptions of
rude behavior and comments when a pedestrian refuses to accept a commercial
handbill or othenruise avoid commercial solicitation activities.
D. Proposed Alternative Solutions
The Administration has considered several alternatives with a view
towards resolving the problems of commercial solicitation through the distribution
of commercial handbills. One of these alternatives involves the creation of free
speech "bubbles," which would essentially require that any commercial
solicitation activities take place beyond a minimum threshold distance
surrounding a pedestrian. This alternative has been discussed and, ultimately,
rejected due to the difficulties that arise in connection with the enforcement of
buffer zones in the hightraffic pedestrian areas where solicitation is a problem.
A second alternative is to create commercial solicitation "boxes" or
"zones," in which commercial solicitation would be allowed with little or no
limitation. The Administration considered several such areas, including: (1) the
intersection of Lincoln Road and Washington Avenue; (2) the intersection of
Ocean Drive and Fifth Street; and (3) the intersection of Ocean Drive and Tenth
Street.
Several challenges arise in connection with this alternative. First, this
alternative does not address many of the legitimate concerns raised above
because it still would create a bazar atmosphere. Also, it is difficult to determine
the geographic limitations of these zones, as well as the extent of the limitations
on speech, if any, on commercial soliciting within these zones. Second,
commercial speech zones would create enforcement challenges, as it would be
difficult to define the boundaries of the zone itself, and, in addition, there would
likely be some spillover effect outside of the zone and into the surrounding
bystreets and side streets. Finally, creating free speech zones exclusively for
commercial speech, while at the same time not requiring such zones for other
types of speech, would likely result in additional enforcement difficulties for City
Code enforcement officers.
FINANCIAL IMPACT
ln accordance with Charter section 5.02, which requires that the "City of
Miami Beach shall consider the long-term economic impact (at least 5 years) of
proposed legislative actions," this shall confirm that the City Administration
evaluated the long-term economic impact (at least 5 years) of this proposed
legislative action, and determined that there will be no measureable impact on
the City's budget.
73
CONCLUSION
The Administration recommends that the City Commission approve the
Ordinance at First Reading, refer this item for discussion at the October 31,2014
Neighborhood/Community Affairs Committee meeting, and schedule a Second
Reading Public Hearing for November 19,2014.
74
ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 46 OF
THE CODE OF THE CITY OF MIAMI BEACH, FLORIDA, ENTITLED*ENVIRONMENT," BY AMENDING ARTICLE III, ENTITLED
"LITTER," BY AMENDING DIVISION 1, ENTITLED "GENERALLY,''
BY AMENDING SECTION 46-92(a), ENTITLED "DEFINITIONS," BY
ADDING A DEFINITION FOR THE TERM '.RrGHT-OF-WAY," BY
AMENDING SECTION 46-92(9), ENTITLED "PROHIBITION ON
COMMERCIAL HANDBILL DISTRIBUTION," BY AMENDING THE
REGULATIONS AND PROHIBITIONS FOR THE DISTRIBUTION OF
COMMERCIAL HANDBILLS; PROVIDING FOR REPEALER,
SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE.
WHEREAS, Washington Avenue from 5th Street to Lincoln Road ("Washington
Avenue"); Ocean Drive from 5th Street to 15th Street ("Ocean Drive"); the area bounded on the
north by, but not including, 17th Street, bounded on the east by, but not including, Washington
Avenue, bounded on the south by Lincoln Lane, and bounded on the west by Alton Road
("Lincoln Road Area"); the area bounded on the north by l5th Street, bounded on the east by
Ocean Drive, bounded on the south by 5tn Street, and bounded on the west by Washington
Avenue ("Collins Avenue Area"); Espaflola Way from Pennsylvania Avenue to Collins Avenue
("Espaflola Way"); and Lummus Park, are located within or adjacent to unique historic districts
in the City of Miami Beach ("City") and are nationally and intemationally popular tourist
destinations; and
WHEREAS, the City of Miami Beach and, in particular, the Lincoln Road Area,
Espaflola Way, Lummus Park, Ocean Drive, Washington Avenue, and the Collins Avenue Area,
are located in the "South Beach" area, which attracts a reported 6.8 million tourists from around
the world annually and is host to a myriad of major events, such as Art Basel - Miami Beach,
The Food Network South Beach Wine & Food Festival, the Miami International Boat Show,
White Party, Winter Party, Winter Music Conference, Miami Marathon, Art Deco Weekend,
South Beach Comedy Festival, Mercedes Benz Swimwear Fashion Week, among others, that
attract local, national, and international visitors; and
WHEREAS, situated within the Lincoln Road and Collins Avenue Areas, and along
Ocean Drive, Washington Avenue, Lummus Park, and Espaflola Way are a multitude of retail,
dining, and entertainment venues that include restaurants, sidewalk cafes, nightclubs, the Miami
Beach Convention Center, the Fillmore at the Jackie Gleason Theater, the New World
Symphony, City parks, and retail stores, all of which are heavily trafficked by residents, visitors,
and tourists who desire to visit, shop, dine, and attend cultural performances, or to simply stroll
along these areas without any disruption and intimidation; and
WHEREAS, the distribution of commercial handbills on these heavily traveled
pedestrian areas causes increased pedestrian congestion, harassment of the tourists and residents
who traverse these historic areas, and increases litter on sidewalks, streets, and in sidewalk caf6
75
areas; and
WHEREAS, the litter on public property caused by persons distributing commercial
handbills has been a problem in the City of Miami Beach for many years and has been the
subject of City Commission discussions; and
WHEREAS, the harassing and excessive commercial handbill distribution in or on
Washington Avenue, Ocean Drive, the Collins Avenue Area, the Lincoln Road Area, Espaflola
Way, and Lummus Park has resulted in significant complaints to the City, and to local business
owners, from residents and tourists who seek a pleasant strolling and sightseeing experience and
is an invasion of the privacy of pedestrians and a detrimental nuisance which adversely impacts
the City's tourist industry; and
WHEREAS, the harassing and excessive commercial handbill distribution on the public
rights-of-way that are adjacent to and within sidewalk caf6 areas is also a detrimental nuisance
which invades the privacy of caf6 diners and adversely impacts the City's interests inpreserving
its aesthetic ambience, tourist industry, and image as a beautiful and enjoyable beachfront
destination; and
WHEREAS, the businesses that engage in commercial solicitation activities through the
distribution of handbills disrupt the activities of the surrounding outdoor cafes, restaurants,
nightclubs, retail establishments, and entertainment venues, by physically approaching,
harassing, and intimidating residents, visitors, and tourists in places where it is difficult to
exercise the right to decline to listen to them or avoid their requests; and
WHEREAS, the commercial solicitation activities engaged in by some businesses
dissuade residents, visitors, and tourists from traversing the aforementioned areas, resulting in a
disruption of business to the surrounding outdoor cafes, restaurants, nightclubs, retail
establishments, and entertainment venues; and
WHEREAS, the City recognizes that commercial speech, including speech disseminated
through commercial handbills, is entitled to First Amendment protection and its regulation must
be content-neutral and narrowly tailored to serve significant government interests while leaving
open alternative channels of communication; and
WHEREAS, the City has significant governmental interests in protecting the character of
its historic districts, developing high-end retail and high-end promenades within its historic and
entertainment districts, promoting luxury tourism, minimizing the harassment of pedestrians
along the public right-of-way, minimizing congestion, reducing litter, and improving the
aesthetic experience for residents and visitors; and
WHEREAS, it would serve the aforementioned governmental interests for the City
Commission to enact an Ordinance increasing the City's ability to enforce its litter regulations by
prohibiting the distribution of commercial handbills in and along Washington Avenue, Ocean
Drive, the Collins Avenue Area, the Lincoln Road Area, Espaflola Way, and Lummus Park.
76
NOW, THEREFORE, BE IT DULY ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH AS FOLLOWS:
SECTION 1. That Division 1 of Article III of Chapter 46 of the Code of the City of Miami
Beach, Florida is hereby amended as follows:
Chapter 46
ENVIRO*NMENT
ARTICLE III. LITTER
DIVISION 1. GENERALLY
Sec. 46-92. Litter; definitions; prohibitions on litter; penalties for litter and commercial
handbill violations; commercial handbill regulations, fines, and rebuttable presumptions;
seizure and removal of litter by the city; enforcementl appeals; liens.
(a) Definitions. The following words, terms and phrases, when used in this article, shall have the
meanings ascribed to them in this section, except where the context clearly indicates a different
meaning:
*rfr&
(3) Handbil/ means any handbill, flyer, paper, document, dodger, circular, folder,
booklet, letter, card, pamphlet, sheet, poster, sticker, banner, notice or other written,
printed or painted matter or object that conveys any information, except that "handbill"
shall not include a newspaper or its contents.
(4) Commercial handbill means any handbill that conveys any information about any
good or service provided by a business.
,t( {. *
(8) Rigftl-oy'u'ay rneans and inclurdes. but is not lirnited to. any state. county" or cit.v-
ouns:_d publio streqLsidgrvalk" street corner" curb. bic_.):ple path" o_f pedestrian rl'alkivay'.
:t*{<
(g) Prohibitions on commercial handbill distribution.
(1) ffisloric,lrecs. It shall be unlawlul lbr any person to distribute commercial handbills
on the right-ot-u..a],'in Qny of thc follorving areas i.n.the City_of Miami []g.r4ch:
a. 'l'he area bounded on the north b)." but not includins. 17th Street. hounded
on the east by. but not including" Washinston Avenure. bouncled on the
south by Lincoln Lane" and bounded on the u'est by Alton Road;
77
b. Ocean Drive Ii<trn 51h to l5th Streets:
c. Collins Avenue frorn 5th to l5th Streets;
d. ___Wasbi.pgl9n Avenue frop 5th to l,incsln Ro-ad;
e. All cross streets and bvstreets boundecl on the north by 15th Street.
bounded on the east by Ocean l)rive. bounded on the south bv 5th Street.
and bounded on the rvest b.v Washinqton Ave:
f. Espahola Wa)z fiom Penns)'lvania Avenue to Crillins Avenue: nnd
g. Lurnmr-rs Park.
'l'hri prchiljlj_pls-in this_ subsection (g) shall app-l-l''t"o.the distributioUof commsrcial
handbills on an).' right-of.r.vay. including but not li$itecl to any doo:ru'ay. stairrvay. r.vindo,w or
other opening of a building abutting on or adizrcent to sr-rch rieht-of-way. All righls-ol'-way
identif-red as prohibitecl areas shall inciude the enlire rvidth of the right-of-wary. including all
sider.valks.
(l.) nt/rrc;Aorus, Ene
@
negister +{;stor in
b= HrE# rr?p66lf€n0d#..*rleal1 t
eity ffianager during-l*rieh olre or ffrore of, the llorving eeeur:
;
limi+etl-+tr'*+reerel
(iii) I,:lotet eee 5
p€{€ent
(iv) Ir4utual-aid or sther assistanee f*'om etrtside ageneies is+equireel to
des+ina+itrn;-=ilid
@ion,
e, ".1?itfikf$,*ry, ffreet+ls ar+d-i$eludes; burt is not li+nited to; a*l.v state;-eotmty;
sr eity olrned p*blie street, *ielew-*lk; street eonrehet+rb; bieyetre path; sr
@
A -.-.rlrt: Aeeo nist
78
€€ean
nriYe {roin 6th {h+'otrgh +5
eerlli+*sAvenue*'onr 6tl'r tlr,rotrglr l Tth Streets, and en a*,v portisn of {,ineein Road'
(?3) Sidewalk cafes. Commercial handbills shall not be distributed on the right-of-way:
a. Within 20 feet in any direction from the outside perimeter of any approved
sidewalk cafe (as indicated in the approved site plan attached to the city-issued
permit); and
b. On any right-of-way within the approved sidewalk cafe.
(l4) Beaches. Commercial handbills shall not be distributed on any city beach east of
the dunes.
**r.
SECTION2. CODIFICATION
It is the intention of the Mayor and the City Commission of the City of Miami Beach, and
it is hereby ordained that the provisions of this Ordinance shall become and be made apart of the
Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or
re-lettered to accomplish such intention, and the word "ordinance" may be changed to "section,"
"article," or other appropriate word.
SECTION 3. REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same are hereby
repealed.
SECTION 4. SEVERABILITY
If any section, subsection, clause or provision of this Ordinance is held invalid, the
remainder shall not be affected by such invalidity.
79
SECTION 5. EFFECTIVE DATE
PASSED and ADOPTED this
This Ordinance shall take effect on
day of _,2014.
the _ day of _,2074.
ATTEST:
Rafael E. Granado, City Clerk
Underscore denotes additions
S+r*e+n+eugn denotes deletion
(Sponsored by Mayor Philip Levine)
Philip Levine, Mayor
APPROVED AS TO
FORM & LANGUAGE
nltt
Dote
80
THIS PAGE INTENTIONALLY LEFT BLANK
81
R7
RESOLUTIONS
82
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING: 1) THE FINAL AD VALOREM MILLAGE OF 5.7942 MILLS FOR GENERAL
OPEMTING PURPOSES, WHICH lS THIRTEEN AND FOUR-TENTHS PERCENI (13.4o/o) MORE THAN
THE "ROLLED-BACK" RATE OF 5.1076 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF
0,2295 MILLS
lntended Outcome
Ensure expenditure trends are sustainable over the long term
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:. Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
qood (Residents: 58%; Businesses 54%)
Item Summary/Recommendation :
The Administration is recommending a total combined millage rate for the City of Miami Beach o'f 6.0237,
which represents a decrease of 0.0926 mills. The tentatively adopted operating millage decreased 0.0692
mills and includes a general operating millage rate of 5.7942 and a General Fund Capital Renewal and
Replacement millage of 0.1083. The tentatively adopted voted debt service millage rate is adjusted from
O.25291oO.2295, a decrease of 0.0234 mills. The tentativelyadopted millage rate decrease of 0.0926 mills
represents aoproximatelv half of the remainino millaqe rate reduction goal of 0.2079 and does not result in
a orooertv tax increase to median or averaqe propertv owners that qualifv for the homestead exemption
and the Save Our Homes cap.
The tentatively adopted combined millage rate of 6.0237 mills is 0.0926 mills less than the 6.1163
combined millage rate for FY 2013114. The tentatively adopted operating millage of 5.7942 mills for FY
2014115 is 0.6866 mills more than the rolled-back rate of 5.1076, and thus, the City is required to publish a
Notice of Tax lncrease. The tentatively adopted operating millage rate of 5.7942 requires a majority
approval (4of 7 votes)of theCommission.
Finance &Committee on July 16'", August 13'", and August 29"' 2014
Financial lnformation:
Source of
Funds:
Amount Account
1
2
OBPI Total
Financial lmpact Summary: lncluding the tentatively adopted millage rate for FY 2014115, the City has
decreased the millage by 0.4213 mills in the last four years and combined millage rates today remain more
than 2.6 mills lower, or 31 percent, than in FY 1999/00 and approximately 1.6 mills lowerthan in FY
2006107. As a result, the tentativelv adooted oropertv tax lew is aooroximatelv $13 million less in FY
2014l15 than it was in FY 2006/07.
AGEITBA mem fl7Alts MIAMIBTAf,H B^va q'97y83
g MIAMIBEACH
City of Miomi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
DATE: September30,2014
BEACH, FLORIDA,, ADOPTING: 1) THE FINAL AD VALOREM MILLAGE OF 5.7942
MILLS FOR GENERAL OPERATING PURPOSES, WHICH IS THIRTEEN AND FOUR.
TENTHS PERCENT (13.4yo) MORE THAN THE "ROLLED-BACK', RATE OF 5.1076
MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2295 MILLS
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
sets the following:
1) Final Millage Rates for FY 2014115:
General Operating 5.6859 mills (5.7551FY 2013114,0.0692 decrease)
Capital Renewal& Replacement 0.1083 mills
Sub-Total Operating Millage 5.7942 mills (5.8634FY 2013114,0.0692 decrease)
Voted Debt Service 0.2295 mills @.2529 FY 2013114.0.0234 decrease)Total 6.0237 mills (6.1163 FY 2013114,0.0926 decrease)
2) The final combined millage rate of 6.0237 mills is 0.0926 mills less than the 6.1 163 combined
millage rate for FY 2013114. The final operating millage of 5.7942 mills for FY 2014l15 is
0.6866 mills more than the rolled-back rate of 5.1076, and thus, the City is required to publish
a Notice of Tax lncrease.
The "Rolled-Back" millage rate for FY 2014115 is the millage rate required to produce the same
level of property tax revenues in the General Fund in FY 2014115 as anticipated to be received in
FY 2013114. lt is important to note, that the January 1,2013, tax roll Citywide declined by almost
$1.02 billion (4.1o/o) between the July 1,2013 valuation and the July 1,2014 valuation due to
appeals, adjustments, etc, which is part of the reason the FY 2014115 "rolled-back rate" is 0.6866
mills lower than the FY 2013114 current millage rate and lower than it would be if the rolled-back
rate was only adjusted for the increase in revenues generated by higher property values. The area
outside of City Center RDA, which impacts General Fund revenues, declined in value by
approximately $0.24 billion during the same period of time.
The Administration is recommending a total combined millage rate forthe City of Miami Beach of
6.0237. The total final operating millage decreases to 5.7942 mills, which includes a General
Operating millage rate of 5.6859 and a General Fund CapitalRenewaland Replacementmillage of
0.1083. The finalvoted debtservice millage rate is adjusted fromO.2529 to 0.2295, a decrease of
0.0234 mills.
84
FY 2014115 Final Millage
September 30,2014
Page2
The final adopted millage rate provides funding in the proposed budget to partially offset the
following:
o 3 percent Cost of Living Adjustment (COLA)
o 2 percent merit increases for employees to their maximum of pay ranges. I percent increase in Health lnsurance and 7 percent increase in Dental lnsurance. 3.9 percent increase in internal service charges. $2.1 million in program and service levelenhancements
PROCEDURE
Florida Statutes 200.065 requires that at the conclusion of the second public hearing on the final
proposed tax rate and budget, the City Commission proceed in the following specific manner:
1. Adopt an ad valorem millage rbte for FY 2013114 operating purposes. The statute requires
the name of the taxing authority, the "Rolled-Back" rate, the percentage increase or
decrease over the "Rolled-back" rate, and the millage rates be publicly announced before
adoption of the millage levy resolution.
State statute requires that only the title be read aloud.
2. Adopt a general operating budget for FY 2013114. Also included, are budgets for the
Enterprise and lnternal Service Funds. This is accomplished by adopting a companion
Resolution. (See accompanying City Budget Agenda ltem).
SUMMARY
ln FY 2010111 the city's approach to addressing the then deficit of $32 million included a
distribution of the shortfall between taxpayers and employees. Taxpayers had their tax rate
increased from 5.6555 to 6.2155, an increase of 0.56 mills. The goal of the Commission has been
to bring them back to that level as property values increase over time. lt should be remembered
that between FY 2009/10 and FY 2010/11 values declined by $Z.O billion driving the need for an
increase in the millage.
!n FY 201 1l12the City took its first step in that direction with a reduction in the millage rate of 0.05
mills. The millage rate for FY 2012113 reduced the operating millage by an additional 0.0746 mills.
ln the FY 2013/14 budget, the millage rate was reduced 0.2275 mills. Over three years, this
reduction represents 63 percent of the goal to get back to a millage rate of 5.6555. The remaining
goalfor millage reduction is 0.2079.
The Administration is recommending a total combined millage rate for the City of Miami Beach of
6.0237, which represents a decrease of 0.0926 mills. The final operating millage decreased
0.0692 mills and includes a generaloperating millage rate of 5.7942 and a General Fund Capital
Renewal and Replacement millage of 0.1083. The final voted debt service millage rate is adjusted
from0.2529 to 0.2295, a decrease of 0.0234 mills. The final millage rate decrease of 0.0926 mills
represents approximately half of the remaining millage rate reduction goal of 0.2079 and does not
result in a property tax increase to median or average property owners that qualify for the
homestead exemption and the Save Our Homes cap.
85
FY 2014115 Final Millage
September 30,2014
Page 3
It is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as property values increased. Between FY 1999/00 and FY 2009110, total combined City of
Miami Beach propertytax rates declined approximately2.S mills. ln FY 2007lOB alone, the millage
rate declined by approximately 1.8 mills, with annual savings to the average homesteaded property
of over $400. Further, despite an adjustment of 0.56 mills in the operating tax rate in FY 2010111,
City of Miami Beach final combined millage rates today remain more than 2.6743 mills lowerthan in
FY 1999/00 (31 percent), and 1.6493 mills lower than 2006/07 (21.5o/o).
ANALYSIS OF PROPERTY VALUES IN MIAMI BEACH
On July 1,2014, the City received the "2014 Certification of Taxable Value" from the Property
Appraise/s Offlce stating that the taxable value for the City of Miami Beach is $27.1 billion including
$152.2 million in new construction. The preliminary 2014 value represents an increase of $2.4
billion or 9.9 percent more than the July 1 ,2013, Certification of Taxable Value of $24.6 billion and
an increase of 9.3 percent, excluding new construction.
The comparative assessed values for the Miami Beach Redevelopment Agency City Center
redevelopment district increased from $3.9 billion to $4.2 billion an increase of $315 million or an
8.1 percent increase over 2013 certified values. ln addition, assessed values within the geographic
area formerly known as the South Pointe redevelopment district increased from $3.9 billion to $4.3
billion an increase of $413 million, or a 10.5 percent increase in values over 2013 certified values.
As a result, taxable values in the areas outside the City Center RDfuSouth Pointe area increased
by 10.2 percent, from $16.9 billion to $18.6 billion, an increase of $1.7 million.
Citywide values excluding City Center increased from $20.8 billion to $22.9 billion, an increase of
$2.1 billion or 10.3 percent. Values outside the City Center area determine General Fund
revenues.
COMPARATIVE ASSESSED VALUES (in billions)
Jon. 'l 20'! 3 Volue (in billionsl
% Cho
Jon. 1,2014
Volue (in
billionsl
Chonge from 20,l3
Volue lBudqetl
As of July I
20r 3
(For FY
2013/14
Budoetl
Revised
Volue (For
FY
2013/1 4
Prolection)
Chonge in
201 3
Volues
As of July I
201 3
lFor 2014/15
Budqetl
$
(in billions)%Cho
tDA - City Ctr $ 3.8714 $ 3.6341 $ (0.2323)4.1"1 $ 4.1 867 $ 0.31s3 8.17,
louth Pointe 3.9r 48 3.7692 10.14561 -3.7"/,4.3275 $ o.ttzt 10.57,
3enerol Fund excl
S.Pte
16.8703 16.2351 lo.634el -3.87,18.5942 $ 1.7235 10.2"/.
lotol Citywide $ 24.6s65 $ 23.6387 (r.0r z8)-4.17,$ 27.1O8t $ 2.4519 I _9"/,
Citywide Net ot
3itu Center $ 20.2851 $ 20.004($ (0.2805)-3.87,$ 22.9217 $ 2.',| 36(10.3"/,
86
FY 2014115 Final Millage
September 30,2014
Page 4
DETERMINING THE OPERATING MILLAGE LEVY
The first building block in developing a municipal budget is the establishment of the value of one
mill of taxation, wherein the mill is defined as $1.00 of ad valorem tax for each $1,000 of property
value. For the City of Miami Beach, the value for each mill is determined by the 2014 Certification
of Taxable Value and has been set at$27.1 million. Florida Statutes permit a discount of up to five
percentforearly paymentdiscounts, delinquencies, etc. Therefore, the 95 percentvalue of the mill
is $25.7 million. Net of Center City RDA tax increment available to the General Fund, the value of
one mill at 95 percent is $22.0 million.
IMPACTS OF CHANGES IN PROPERTY VALUES
The FY 2013114 operating millage rate for general City operations was 5.8634 based on July, 2013
Certification of Taxable Value. Based on the July 1 ,2014 Certification of Taxable Value, 5.8634
mills would generate approximately $t65.1 million at 100o/o collection ($1SO.g million at 95%
collection) in general tax revenues, an increase of $14.3 million at 100% collection ($19.0 million at
95% collection) over FY 2013114 property tax revenues Citywide (General Fund, City Center RDA
and the South Pointe area). The General Fund property tax revenues would increase by $t t.g
million, if the FY 2013114 millage rate was maintained.
Further, the January 1,2013 tax roll Citywide declined by $t.02 billion (4.1Yo) between the July 1,
201 3 valuation and the July 1 , 2014 valuation due to appeals, adjustments, etc., which is part of the
reason that the FY 2014115 "rolled-back rate" is significantly less than the FY 2013/14 current
millage rate.
STATE LEGISLATED OPERATI NG MILLAGE REQU I REM ENTS
Pursuant to recently enacted State legislation, the City may elect to approve millage rates above
the roll-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
. Option l: A majorityof the approvalof the Commission Millage is required to approve a millage
up lo 7 .2121 (equivalent to 3.15 percent increase in property tax revenues). The 3.15 percent
increase is the state per capita personal income gain for the prior calendar year.
. Option l!: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 7.9333 (equivalent to a 10% increase in the ad valorem revenues above Option l).
. Option lll: A unanimous approval of the Commission or referendum is required to approve a
millage above 7.9333 up to the 10 mill cap
The final operating millage rate of 5.7942therefore requires a majority approval (4otT votes) of the
Commission.
DETERMINING THE VOTED DEBT SERVICE MILLAGE LEVY
ThegeneralobligationdebtservicepaymentforFY2Ol4l15isapproximately$5.9million. Based
on the July 1 ,2014 Certified Taxable Value from the PropertyAppraiser, these bonds would require
thelevyof avoteddebtservicemillage of 0.2295 mills.Thisrepresentsadecreaseof 0.0234mills.
87
FY 2014115 Final Millage
September 30,2014
Page 5
COMBINING THE OPERATING AND VOTED DEBT SERVICE MILLAGE LEVY
At the July 23,2014 Commission meeting, the Commission set the operating millage at the same
level as FY 2013114 and the voted debt service millage decreased by 0.0234 mills. This represents
a total decrease in the operating millage rate of 0.0234 mills.
On August 29th, the Finance and Citywide Projects Committee voted to reduce the operating
millage rate an additional 0.0692 mills for a combined millage rate reduction of 0.0926 mills
compared to FY 2013114.
The combined millage rate reduction of 0.0926 mills was tentatively adopted by the City
Commission at the first public hearing on September 10, 2014.
lllustrated below is a comparison of the combined millage rates and ad valorem revenues to the
City of Miami Beach for FY 2013114 and FY 2014l15, including RDA. lt is recommended that in the
General Fund, 0.1083 mills of the totaloperating millage continue to be dedicated to renewaland
replacement, resulting in approximately $2.18 million in renewal and replacement funding. The
final millage rate is 1.5% less than FY 2013114 and 21.5o/o less than FY 2006107.
%lncl(Decl
City of Miami Beach Millage Rates
Operating
Capital Renewal & Replacement
Sub-total Operating M illage
Debt Service
Total
FY 06/07
7.192C
0.182C
FY 13/14
5.7551
0.1083
rrom From
FY13t14 FY 06/07
73744
0.299C
5.8634
0.2529
Vfffirifr?e= 'o.o6e2
Irllig;SlS: -0.0234
-1 .2o/o -21 .4o/o
-9.3% -23.2%
7.6734 6.1163 : s.0237. -0.0926 -1.5% -21.5Yo
IMPACT OF PROPOSED MILLAGE ON PROPERW OWNERS
Homesteaded Properties
Amendment 10 to the State Constitution took effect on January 1 , 1995 and limited the increase in
assessed value of homesteaded property to the percentage increase in the consumer price index
(CPl) or three percent (3%), whichever is less. For 2Q14, the CPI has been determined to be 1 .5
percent and therefore, the increase is capped at 1.5o/o for increased values as of January 1,2014.
Overall, based on the homesteaded properties in the January 1,2013 homestead values as of July
1,2013 valuation, the median value of homesteaded property in Miami Beach for 2013 was
$132,371, and the average $317,086. Applying the increase to the market value of all existing
homesteaded properties from the 2013 tax roll, and the 1 .5 percent CPI adjustment, the impact of
the millage rate adjustment to homesteaded properties would be no increase in property taxes as
shown in the following table.
88
FY 2014115 Final Millage
September 30,2014
Page 6
Homesteaded Properties
FY 2013114
Ft 20L4ltS
with 1.5% CPI
Median Averaqe Median Averaoe
2013 Prcliminary Taxable Value s 132.371 3 317.086 3 134.:]57 g 32',t.U2
City o, Miami Beach
Operating
Voted Debt
Total Miami Beach
$ 776
33
$ 1,859
80
$ 778
31
$ 1,865
74
$ 80s $ 1,939 $ 809 S 1.939
I Change ln Taxes
Operating
Voted Debt
Total Miami Beach
s 2J
l2l
5
l6
t $
Source: Miami-Dade Countv Proo€rW Appraise/s - 2013-averaqe.median-homestead-residential-values file
Non-Homesteaded Properties
The annual increase in market value of a non-homestead property is capped at 10 percent (does
not apply to school millages). The city-wide average increase in property values is 9.9 percent.
The property value of individual properties may increase more or less than 9.9 percent, but not
more than 10 percent.
H istorical Perspective
It is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as property values increased. Between FY 1999/00 and FY 2OOgl10, property tax rates
declined approximately 2.8 mills. ln FY 2007108 alone, the property tax rate declined by
approximately 1.8 mills, with annual savings to the average homesteaded propertyof over$400. ln
addition, in FY 2005/06 and FY 2006107, the City funded $200 and $300 homeowner dividends
paid to homesteaded property owners in the City.
TOTAL COMBINED MILTAGE
8"m
cg s.@
!
E IIII Iffi
Although the City increased the operating tax rate by 0.56 mills in FY 2010111, the City has
decreased the millage by Q.4213 mills in the last four years and combined millage rates today
remain more than 2.6 mills lower, or 31 percent, than in 1999/00 and approximately 1 .6 mills lower
than in 200610T . As a result, the proposed propertv tax lew is approximatelv $13 million less in FY
2014/15 than it was in FY 2006/07.
89
FY 2014115 Final Millage
September 30,2014
PageT
Property Value, Millage, and Property Tax Levy
Ioxoble Volues
Chort
Iuoble Propertl
Volues {billions)
Finol,/Revised
Toxoble
Volues
Ihilli^"<l
Miilooe Rotes Tox Lew lin miliionsl
Totol Combined
Citywide
Gnerol
Fund,/RDl Totol Tox levy
includino Debt
Generol Fund
Totol
(including S.
Poinle, qnd
Renewol &
FY 1997 /98 $ 646 $ 640 9.2 r 00 7.4990 $ 57.a5 $ 4678
FY1998/99 $ 6.97 $ 6.87 8.9830 7.4990 $ 6037 $ 44.66
FYt 999/OO 7.66 b /.)4 8.6980 7.499|]$ 64.29 $ 47.36
FY2Crn,/Ot 837 s 822 8 5550 7 3994 $ 69.08 49 75
tY2C01/02 $ 9.40 $ e22 8.3760 7 ?aao $ 75Q7 54.37
FY2@2/O3 $0.56 $ r0.4r 8.3220 7.2990 $ 84 81 $ 6l05
FY2AX/O4 2.Cv)ll.85 8.1730 7.2990 $ 95.39 $ 68. t7
FY2Cc//05 AAA s t3 86 I 1730 7 4250 $10 74 79 38
FY265/06 $45 $ r7.r5 8 0730 7.48)O $35.91 $r.69
FY7Xh/07 $ 22.7a $ 22.2b 7.6730 7.3740 $68.38 $40.31
tY2A)7 /O8 26.84 $ ,6 1A 5.8970 5.655 $54.42 T 5 3l
FY2Cnq /Oa ?690 s 2.5 89 5 8930 5 6.5.55 $50 59 59A
FY2@9/1O $ 2470 $ 2324 5.9123 5.6555 $38 70 $57
r\2010/$22 t0 $ 2097 6.5025 6.2155 $36.55 $2.14
FY20t I 2 21 98 20.75 6 4539 6. I 655 34.75 1.29
FY2A12 3 $ 2307 $ 22.02 6 3477 6 0909 $39 tO 432
FY20r 3 A $ 24.66 $ 23.64 6.r r63 5.8634 $43.26 $7.41
tY201 4 5 27.10 6.0237 5.7942 $55.r0 $7.76
Overlapping Jurisdictional Operating and Debt Service Millages
City of Miami Beach property owners must also pay property taxes to Miami-Dade County, the
Miami-Dade County School Board, the Children's Trust, the South Florida Water Management
District, Okeechobee Basin, Everglades Project, and the Florida lnland NavigationalDistrict. These
taxing authorities represent 70 percent of a Miami Beach property owner's tax bill.
The countywide tax rate for Miami-Dade County decreased by 0.0345 mills to 4.6690; the library tax
rate increased 0.1 1 15 mills to 0.2840 mills; and the debt service millage increased 0.0280 mills to
0.4500 mills.
The tax rate for the Miami-Dade School District decreased slightly from 7 .9770 mills to 7.9740 mills.
oc
.9
o)J
xoF
!,oE3
EoO
240
220
200
180
160
140
120
100
30 Id1'of202
q)
co10:g
ooa
'07 '08 '09 '10 '11 '.12 '.13 '.14 ',15
w ppopsfiValues --r-Tax Levy including Debt
90
FY 2014115 Final Millage
September 30,2014
Page 8
The Children's Trust millage is maintained at 0.5000 mills. As a whole, the millage rates for the
South Florida Water Management District, Okeechobee Basin, Everglades Project, and Florida
lnland Navigational District decreased 0.0174 mills to 0.4187 mills.
With the final rates for FY 2014115, the Miami Beach portion of the FY 2014115 tax bill is
approximately 30 percent of the total bill. Of note. the Countv millaoe is 0.9830 mills lessthan their
mitlaqe in FY 2006/07. as compared to the Citv's final adopted millaoe which is 1.6493 mills less
than the Citv miilaqe in FY 2006/07. Further, the School Board millage is only minimally below the
FY 2006107 millage rate, despite the recently proposed decrease. The significant difference in the
total overlapping millage rate is a direct result of the City's effort to keep the millage rates as low as
possible. A summary of the tax rate changes is provided in the following table.
OVERTAPPING TA)( MIttAGE Ft06,107 Ft 7?lL4 ,Fr.;14J15
variance
trcmLill{
variance
lromO6lOl
t4lt5
Total
:itv of Miami Beach Millace Rates
Operating 7.192t 5.755 5:585 -0.069;-1.5061
Capital Renewal & Replacement 0.182t 0.108::g-i1!8:0.000(4.0731
Subtotal Operating Millage 7,3741 5.853 5t79/t -0.069:-1.s79I
voted Debt seruice 0.299r 0.252!,:,!AieEtl -0.023,4 {.069!
Tota 7.6711 6.116:6;623:-{r.Gr2(-1.649:3W
\4iami Dade Countv
Countwide 5.515r 4.7011 r[i669i -0.034!o.946(
Librarv 0.486r o.172!o.2f,,4l 0.111!4.202(
Debt Service 0.285r o.4221 :1;,fi:+SA 0.028(0.165(
Subtota 5.:'85(s.298r i:::l,5:{|]tjl 0.105(-0.983(279,
ichool Board 8.105t 7.9771 irs74 -0.003(-0.131(,99
Shildren's Trusl o.4221 0.500r o.5{r0 0.000(0.078(29
fther 0.736(0.rt45l r 0,418;-0.025I 4.3L74 2a
Tota 23.?221 20.336r :,,:at .t].:r,-0.ot7t -3.002(tw
lmpact of Gombined Tax Rates of Overlapping Jurisdictions on Homesteaded Properties
The median and average January 1,2013 taxable values of $132,371and $317,086, respectively,
will increase by 1 .5% CPI inFY 2014115 due to the Save Our Homes Cap which only allows taxable
values to increase by 3.0% or CPl, whichever is lower.
Applying the final combined millage rates to the median and average taxable values results in an
additional $38 for the median and a $92 increase for the average. These increases are mitigated
by no increase in property taxes for the median or the average from the reduction in millage in the
City of Miami Beach's portion of the property tax bill.
Median properties would pay approximately $2,729 for all taxing jurisdictions combined, while the
average taxes generated would be approximately $6,540 per homesteaded property. Of these
taxing jurisdictions, the highest component is the Miami-Dade School Board, at $1,071 for a
median value property, and $2,566 for an average valued property.
The following table provides examples of changes in property taxes for homesteaded properties
using the proposed tax rates and potential changes from 2013 values.
91
FY 2014115 Final Millage
September 30,2014
Page 9
lmpact on Homesteaded Properties Assuming
Chanoes in Taxable Value from Januarv l. 2014
FY 2013114
FY 20141'.t5
wlth 1.5% CPI
Median Average Median Average
l0l3 Preliminary Taxable Value $ 132,371 I 317,086 $ 134,357 J 321,U2
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
$ 776 $ 1,859
33 80
$ 778 $ 1,865
31 74
$ 809 s 1.939 $ 809 $ 1.939
701
1,056
125
1,680
2,529
300
726
1,O71
123
1,739
2,566
296
Tota $ 2.691 $6.448 $ 2.729 $6,540
lhanqe in Taxes
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Othsr
25
15
(21
59
37
(4"
Total $ 38$ 92
As with the City of Miami Beach millage rates, impacts of the combined jurisdictional millage rates
for non-homesteaded properties are based on the individual property values.
CONCLUSION
The Administration recommends adoption of the attached Resolution which adopts final operating
and debt service millage rates for FY 2014115.
LM/JW
@
92
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA' ADOPTING: 1) THE FINAL AD VALOREM
MILLAGE OF 5.7942 MTLLS FOR GENERAL OPERATING PURPOSES,
wHrcH rs THIRTEEN AND FOUR-TENTHS PERCENT (13.4%) MORE THAN
THE "ROLLED-BACK" RATE OF 5.1076 MILLS; AND 2) THE DEBT SERVICE
MILLAGE RATE OF 0.2295 MILLS
WHEREAS, on July 23, 2014, the City Commission following a duly noticed public
hearing, adopted Resolution No. 2014-28674, which set the proposed general operating millage
rates at 5.8634 mills (excluding debt service) for general operating purposes, and 0.2295 mills for
debt service, a reduction of 0.0234 mills from the FY 2013114 debt service rate; and
WHEREAS, on August 29, 2014, the Finance and Citywide Projects Committee
recommended a reduction of the general operating millage rate of 0.0692 for a proposed general
operating millage rate at 5.7942 mills (excluding debt service), for a total reduction of 0.0926 mills
from the FY 2013114 rate for general operating purposes, and 0.2295 mills for debt service; and
WHEREAS, at the first public hearing on September 10, 2014, the Mayor and Commission
tentatively adopted the operating millage rate of 5.7942 mills for general operating purposes, and
0.2295 mills for debt service; and
WHEREAS, Section 200.065, Florida Statutes, requires that at the conclusion of the
second public hearing on the City's proposed tax rate and budget, the City Commission: 1) adopt
the final ad valorem millage rate for FY 2014115 operating purposes; and 2) the required Debt
Service millage rate; this is accomplished by adopting a Resolution that includes the percentage
increase or decrease over the "rolled-back" rate; and
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMTSSION OF THE CITY OF MIAMI BEACH, FLORIDA, that pursuant to Section 200.065,
Florida Statutes, there is hereby levied a tax for FY 2014115, on all taxable and non-exempt real
and personal property located within the corporate limits of the City of Miami Beach, Florida, as
follows:
(a) For the purpose of operating the government of the City, the rate assigned
amounts to 5.7942 mills. Also included are appropriate reserves and
contingencies, which are not limited to reserves for tax discounts and
abatements of uncollected taxes.
The millage rate reflected is thirteen and four-tenths percent (13.4%) more
than the "Rolled-back" rate of 5.1076 mills.
(b) For the purpose of providing payment on the principal and interest
portions of the General Obligation Bond Debt outstanding, the rate
assigned amounts to 0.2295 mills.
93
PASSED and ADOPTED this 30th day of September. 2014.
Rafael Granado, City CIerk
ATTEST:
Philip Levine, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Sr-D*p JUIL
-Gtv Attornev Date
94
X
ltl*ltl t!-E?Nl?- l. l,llmlHg*l{,com i',i: THURS0AY, SEPTEMBER 18, 2014 |
BI
13t{E
&4tAl\,{tBrACFl
CITY OF MIAMI BEACH
NONCE OF PUBLIC HEARINGS
NOTICE lS HEREW given rhat Public Hearings will be held by lhe Mayor and City
Commission of ihe City of Miami Beach, Florida. in the Commission Chambers, 3rd
floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida, oo li.resday,
September 30, 2{N4, to consider the following:
5:0'l p.m.
Adopt Final AdValorem Millage for General Operating Purposes
A Resolution Adoptingi 1)The Final Ad Valorem Millage Of 5.7942 Mills For General
Operating Purposes.Which lsThi*een And Four-Tenths Percenl (13.4%) MoreThanThe
"Rolled-Back" Rare Of 5.1076 Mills;And 2)The Debr Service Millage Bate Of 0.2295 Mills
For FiscalYear {FY} 2014/15. lnquiries may be directed to the Eudget & Performance
I m prove m ent Office at 305.673.751 0.
5:0I p.m.
Adopt Final Budge{s For General. G.0.. HDA, Enterprise, lnternal Service,,And Special
Revenue Funds
A Resolution Adopting Final Budgets ForThe General, G.O. Debt Service, RDAAd
ValoremTaxes. Entarprise, lnternal Service Funds, and Special Revenue Funds For Fiscal
Year {FY} 201415 . lnquiries may be directed to the Eudget & Performance lmprovement
Oflice at 3A5.673.75 1 0-
5:02 p.m.
Adopt Final Ad Valorem Millage for Normandy Shores Locel Government
A Resolution OfThe Board Of Direaors OfThe Normandy Shores Local Government
Neighborhood lmprovemenl District AdoplingThe Final Ad Valorem Millage Rate Of
1.1305 Mills For FiscalYear {FY} 201415 ForThe Nqrrr}ardy Shores Local Government
District,Which ls One Percent {1%} LessThanThe'Folled-Back" Rale Of 1.1391 Mills.
lnquiries hay be directed to the Budget & Performance lmpravement Office at
305.67i.7510.
5:02 p.m.
Adopt Final Operating Budget For Normandy Shores Local Government
A Resolution OfThe Board Of Directors OfThe Normandy Shores Local Gsvemment
Neighborhood lmprovement District AdoptingThe Final Operating Budget For Fiscal
Year (FYl 2014/15. lnquiries may be directed to the Eudget & Performance lrnprovefient
Office at 305.673.7510.
5:(B p.m,
Adopt Final FY 2AM1E-2A18119 Capital lmprovement Plan & Capital Budgel
A Resolution Adepting The Final Capital lmprovement Plan For Fiscal Years (FY)
201411$.201S19 And AdoptingThe Cily Of Miami Beach Final Capital Budget For lFYl
2014/15. lnguiries may be directed to the Budget & Performance lmprovemeil Affice
at 305.673.7510.
lnterested parties are inyited to sppear atthis meeting, or be represented by an agent,
or to express their views in writing addressed to the City Commission, c/o the Ciiy
Clerk, 1700 Convenlion Center Orive. lst Floor, Ciry Hall, Miami Beach. Florida 33139.
Copies ofthese items are available for public inspection during normal business hours
in the City Clerk's Office, 1700 Convention Center Drive, lst Floor, City Hall, Miami
Bea*r. Florida 33139,This meeting, or aoy item therein, may be continued, and under
such circomstan6es, additional legal notice need n01 be provided.
Pursuant to Section 286.0105, Fla. Star.. the City hereby advises the public rhat if a
person decides to appeal any decision made by rhe City Commission wilh respect to
any matter considered at its meeting or its hearing, such person must ensure that a
verbalim record of the proceedings is made, whidl recsrd includes the t€stimony and
evidence upon which the appeaI is to be based.This nolice does not consiitute consenl
by the Ciry for the introduction or admission of otherwise inadmissible or irelevant
evidence. nor does it aulhorize drallenges or appeals not otheru,ise allowed by law.
To request this material in accessible format. sign language interpreters, information
on access for persons with disabilities and/or arry accommodation lo review any
document or panicipate in any Cily-sponsored proceeding, please contact us five days
in advance at 305-673.7411(voice) orTTY users may also call the Florida Relay Service
Rafael E. Granado, City Clerk
City of Miami geach
s35
95
THIS PAGE INTENTIONALLY LEFT BLANK
96
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD
VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FORTHE
FISCAL YEAR 2014115
lntended Outcome S
Ensure expenditure trends are sustainable over the long term
iupporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:
o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
good (Residents: 58%; Businesses 54%)
The FY 2014115 General Fund Operating Budget is $280.0 million, which is $15.9 million or 6.0 percent
more than the FY 2013114 adopted budget of $264.1 million. The City's Operating Budget in total for FY
2014115 is $501,924,000 including the General Fund, General Obligation Debt Service, Enterprise Funds,
Special Revenue Funds and Transfers to the Redevelopment District. This amount is net of lnternal
Service Funds and lnterfund Transfers.
The final millage rate decrease of 0.0926 mills represents approximately half of the remaining millage rate
reduction goal of 0.2079 and does not result in a property tax increase to median or average property
owners that qualify for the homestead exemption and the Save Our Homes cap. The FY 2014115 Budget
includes service level enhancements that address high priority needs of the City as identified through the
strategic planning process and 2014 Community survey.
The FY 2014115 operating budget preserves service levels to the community and adds $60,000 in
reductions and $1.9 million in employee givebacks to almost $79 million in reductions in predominantly
recurring expenditures over the last 8 years.
tax levv is approximatelv $13 million less in FY 2014115 than it was in FY 2006107 .
Financial lnformation :
Source of
Funds:
Amount Account
1 $280,079,000 General Fund Operating
2 $5,928,000 G.O. Debt Service
3 $20,210,000 RDA Funds-Ad Valorem Taxes
4 $179,846,000 Enterprise Funds
5 $75,536,000 Special Revenue Funds
Total $501,924,000 *Net of lnternal Service Funds and Transfers
$78,396,000 lnternal Service Funds
OBPI $59,675,000 lnterfund Transfers
Financial lmpact Summary: The General Fund operating budget is only'18 percent more than the FY
2006107, in spite of 18 percent groMh in the Consumer Price lndex (CPl) in a similar period, 98 percent
qroMh in oension costs, and manv new facilities and oroiects comino on line.
AGENDA ITEIUI I\ ' ' T'-(9 MIAMIBEACH ol;re Q-3o-lt{97
g MIAMI BEACH
Cify of Miomi Beoch, 1 700 Convenlion Center Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM
DATE:
SUBJECT:A RESOLUTION OF THE UIAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH,ADOPTING FINAL BUDGETS
FOR THE GENERAL, G.O. DEBT SERVIGE, RDA AD VALOREM
TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL
REVENUE FUNDS FOR FISCAL YEAR 2014115
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year (FY)
2014115.
PROCEDURE
As outlined in the companion General Operating Millage Agenda ltem, Section 200.065,
Florida Statutes specifies the manner in which budgets are adopted. First, the final millage
rate for both the general operating and debt service is adopted, then immediately thereafter,
final budgets by fund are adopted. The attached Resolution adopting final budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and
Special Revenue Funds for FY 2014115 is therefore presented to you at this time for
adoption.
Additional details are contained in my Budget Message which is attached, however,
highlights of that document are outlined below.
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT
As in past years, the FY 2014115 Work Plan and Budget was developed through an
intensive review process with our City Commission. Preliminary budget information was
provided at the Commission Retreat on June 4th and in meetings with the Finance and
Cityruide Projects Committee (FCWPC) on July 16, August 13, and August 29. The
proposed budget was tentatively adopted by the City Commission at the first public hearing
on September 10, 2014.
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
September 30,2014
ryA"'
98
Adopting Final Budgets
September 30,2014
Page 2
The General Fund is the primary source of funding for the majority of City services.
Revenues are derived from ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, user fees for
services, fines, rents and concession fees and interest income. Additionally,
intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding
for tourist-related activities provided by General Fund departments.
The first step in preparing the FY 2014115 budget was an evaluation of Current Service
Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues
that would be generated based on existing tax rate, fees and charges. CSL expenditures
represent the expenditures associated with providing the same level of service next year as
in the current budget year.
At the strategic planning retreat on June 4,2014, the Commission was briefed regarding the
preliminary General Fund Current Service Level (CSL) budget. Property taxes comprise
44o/o of the total General Fund revenue and are a key driverof CSL revenues. The Property
Appraiser provided the preliminary 2014 property values on June 1 ,2014. The preliminary
2014 property values increased 9.4o/o, which resulted in an increase of $11 million in
General Fund property tax revenues.
CSL revenues were estimated to increase $12.7 million due to an $11 million increase in
property tax revenues, a $2.5 million increase in building permit revenue, a $1 million
increase in electric utility and franchise taxes, and a decrease in prior-year set-aside (one-
time revenue) of $1.8 million. The Resort Tax contribution and Parking fund surplus
contribution were assumed to be flat.
CSL expenditures were estimated to increase $10.7 million due to salary increase from a
3% cost of living adjustment (COLA) and0-2% merit pay, the impact of annualized costs for
items added during FY 2013/14, the impact of CSL department requests, and savings in net
lower pension contributions due to savings in Fire and Police form last year's pension
reform offset by a slight increase in MBERP pension contribution.
The preliminary CSL presented at the June 4th strategic planning retreat totaled a net
surplus of $2.0 million. Since that time, the CSL was updated with the fiscal impact of two
items. On July 1st the Property Appraiser provided the certified taxable values for 2014
which are the official numbers used for the budget process. The certified taxable values
increased 10.3o/o, net of the City Center Redevelopment Area, which was higher than the
preliminary taxable value of 9.4o/o. This difference results in an additional $650,000 of
property tax revenue.
On the expenditure side, additional windstorm insurance coverage of $335,000 was added
to the FY 2013/14 budget in the Risk Management fund at the June 11th Commission
meeting. The Risk Management fund is an internal service fund that charges out all of its
costs to other departments in various funds. The General Fund comprises approximately
60% of the Risk charges so the impact to the General Fund for the FY 2014115 CSL is
$201,000.
The net result to the preliminary CSL surplus of $2.0 million given $650,000 of additional
property tax revenue and $201,000 of additional windstorm coverage expenditure is an
updated CSL surplus of $2.45 million.
99
Adopting Final Budgets
September 30,2014
Page 3
FY zOL4lLs CSL UPDATE
CSL Revenues
CSL Expenditures
5 ]-2.7 million
10.7 million
Net Su rplus/(Sh ortfa ll)
Preliminary CSL Surplus
Additional Property Tax Revenue
S Z.O million
S 2.0 million
0.650 million
Additional Windstorm Coverage Expense (0.2) million
Net Surplus/(Shortfall) S Z.+s million
Approaches to Balance
At the August 13,2014 meeting with the Finance and Citywide Committee, Administration
recommended efficiencies totaling $60,000 and presented possible enhancements totaling
$2.+S million. The Committee approved the recommended efficiencies and all but $56,000 of
the enhancements. The Committee directed Administration to evaluate a millage rate
reduction of 0.0220 and determine the amount of enhancements that could be tourism-
related and eligible for Resort Tax funding.
At the next meeting Finance and Citywide Committee on August 29th, Administration
proposed a combined millage rate decrease of 0.0926 mills (includes 0.0234 debt service
rate reduction). The proposed millage rate decrease represents approximately half of the
remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. ln order to absorb the millage rate reduction, the
enhancements were reduced by a total of $630,000 and the Resort Tax transfer to the
General Fund to offset tourism eligible expenditures was increased by $1 ,1 19,000.
These changes result in the ability to reduce property tax revenue $1.5 million and coupled
with the existing impact of $516,000 from the Debt Service millage rate decrease, result in
$2.0 million less in property tax revenue from the proposed millage rate decrease.
Taking into account discussions at the Finance and Cihywide Projects Committee meetings,
the $2.45 million surplus in the General Fund Current Service Level Budget has been
balanced through a combination of proposed efficiencies, enhancements, and changes in
revenues despite an additional millage rate reduction of 0.0926.
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Adopting Final Budgets
September 30,2014
Page 4
Efficiencies, Reductions and Revenue Enhancements
As with the preparation of budgets for the last seven years, departments are continuing to
analyze and present their budget from two perspectives: 1) reviewing for potential
efficiencies, reorganizations to reduce cost, etc., without adversely impacting services; and
2) performing a modified zero-based analysis of each department budget, identifying
potential service reduction alternatives versus core functions. For each of the potential
service reductions, departments provided the type of impact and the magnitude of the
impact. Core functions were defined as those functions which, if cut, render it impossible for
the department to provide basic service at a reasonable level.
ln spite of the significant reductions in the General Fund over the last seven years, we
continue to be proactive in locating additional efficiencies in the General Fund. For FY
2014115 approximately $60,000 of efficiencies are included in the proposed General Fund
budget. The proposed efficiencies to our existing programs and services are shown in
Attachment A.
Three efficiencies are recommended in the FY 2014115 Budget. The first is to reduce
contractual television production costs by 50 percent by adding an in-house Media Specialist
position in the Communications Department resulting in a savings of $60,000 to the General
Fund.
The second efficiency eliminates three vacant Firefighter I positions added during the FY
2010111 budget process to reduce overtime on the weekends. The weekend program has
been deemed ineffective and the savings from eliminating the positions are proposed to be
applied for a Training Division Chief, which is the Fire Department's highest priority
enhancement request. The savings from the efficiency is offset by the cost of the
enhancement.
Prelidnry ReHU6
Prdiminary Efndibrs
Aditoml ProFrty Td RsEnu6 from C€fffid ProFrty Vdus on July 1d
A&itomlWidbrm Cosq6 EW +pmd atJun€ 11fr Colmasion Mdjrc
Final CSL Surplud(Shorttall)
Miniml lmpact Reduclion / Efficiencis
Pobntd Enhancorenb
Charcs b Enhmc€rlHrAwwt 13th
Charcs b EnhffiffibAwct 29ti
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Adopting Final Budgets
September 30,2014
Page 5
The third efficiency in the Property Management Department was approved by the City
Commission on July 23,2014. This efficiency implements a new service model for trades
such as carpenters, electricians, masons, painters, and plumbers. This is part of an overall
strategy to empower each department to control priorities in order to improve the level of
maintenance and condition of ourfacilities. ln the 2014 CommunitySurvey, residents rated
the appearance and maintenance of the City's public buildings at 79 percent, a decrease
from 87 percent in the 2012 survey. The new model should provide greater flexibility and
potentially enhanced services for specialtywork while not resulting in any employees losing
employment with the City. However, we will be reducing the number of positions by nineteen
with associated savings in equipment, materials, supplies, etc. ln addition, the new model
provides greater flexibility by allowing each department to address their own priorities,
minimize delays, and avoid competing department interests. The seventeen employees
affected by the change (two positions were vacant) will be placed in alternate positions
within Public Works and the Parks and Recreation department. Furthermore, their current
compensation and benefits would not be impacted. Any savings resulting from this change
would be used to enhance services.
Service Enhancements
The proposed enhancements found in Attachment B reflect services that our residents and
businesses identified as important to them during the 2014 Community Satisfaction Survey
or priorities identified at the City Commission retreat on June 4,2014. The enhancements
also help further three priorities I identified during my selection process: (1 ) increasing public
cleanliness and safety, (2)focusing on customer service to our residents, businesses, and
visitors, and (3) improving the administrative operations that are critical to our service
delivery.
Highlights of the $5.8 million of enhancements funded across all funds to address priorities
in the City's Strategic Plan include:
. Address flooding and the mitigation of sea-level rise by adding funding for a formal
Mitigation Plan, enhanced stormwater pump maintenance, and several positions to
implement the estimated one-hundred planned stormwater projects over the next five
years.
. The implementation of Body Camera programs to improve accountability in the
Police, Code Compliance, Building, Fire, and Parking departments.
. Several enhancements to improve cleanliness including outsourcing the existing
Cleanliness and Appearance lndex and creating a new Parking Garage lndex and
Bathroom lndex. Also included are the addition of attendants at beachfront
restrooms in Lummus Park and 21st Street, supporting the "can on every corner"
initiative by adding more litter cans across the City, and enhancing the cleanliness
and appearance of City parking garages by increasing the frequency of pressure
cleaning and washdowns.
. lmprove traffic and mobility by creating a new North Beach Trolley, deploying
lntelligent Transportation System solutions for special events, implementing
enhanced loading zone enforcement, promoting a bicycle safety campaign, and
creating a Mystery Rider program to assess the level of service on our trolleys.
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Adopting Final Budgets
September 30,2014
Page 6
. Establish a more proactive code compliance environment by adding dedicated
officers in the Entertainment District and a unit to enforce Short-Term Rentals.
lmprove the ability to more effectively schedule for special details such as noise,
vendors, and flyers/handbills by converting twelve parttime positions to six full-time
Code Compliance Offlcer positions.
. lmprove security at our city parks by creating a new Park Ranger program and
address homelessness at Lummus Park and other locations by conducting sweeps,
providing for ambulance service, enhanced tracking of the homeless, and additional
shelter beds.
. Enhance communications with our residents by implementing a new 3-1-1 customer
service model, enhancing programming on Miami Beach TV, and enhance the City's
website and social media capabilities.
. Enhance hurricane and disaster preparation by funding key equipment and address
security upgrades in City facilities that will be supplemented by grant funds.
. Strengthen internal controls by adding a position in lnternal Audit to increase audit
coverage as well as the quality and frequency of audits.
. Support excellence of our public schools by funding professional development at
Nautilus Middle School and Miami Beach Senior High to help sustain the
lnternational Baccalaureate program.
. lmprove the building development process by providing optional expedited plan
review services, additional administrative support to the five Development Review
Boards, ensure compliance with parking impact fees, and establish an unsafe
structures panel.
. Several administrative enhancements including the implementation of the first phase
of an Employee Wellness program, improving the computing environment consistent
with best practice by reducing personal computer replacement from five to three
years, improving prompt and comprehensive legal services, enhancing training in the
Fire Department, creating an Employee Suggestion program to spur innovation,
expedite the procurement of goods and services, and enhance the implementation of
new parking technology systems.
A list of potential additional enhancements requested by departments but not recommended
by me in the Proposed Budget can be found in Attachment C. While many of these potential
enhancements are important and should be considered over time, they were considered a
lower priority than those included in the FY 2014115 Budget and Work Plan.
lncreased Use of Resort Taxes to offset Tourism Eligible Expenditures in the General
Fund
Based on an outside consultant study conducted in2010 using FY 2007108 actual costs, it is
estimated that there are approximately $50.5 million in eligible resort tax expenditures in the
General Fund. However, $8.8 million of these costs were estimated as being addressed by
dedicated funding pursuant to the Miami-Dade County Convention Development Tax
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Adopting Final Budgets
September 30,2014
Page 7
interlocal agreement, thereby resulting in approximatelv $41 .7 million in eliqible Resort Tax
expenses in the General Fund.
These include expenses associated with police officers serving entertainment areas; a
portion of fire rescue services from Fire Stations 1 &2; ocean rescue services; enhanced
code compliance provided to respond to evening entertainment area violations and staffing
of special events; other code compliance activities in tourism and visitor related
facilities/areas; Tourism and Culture Department and the Cultural Arts Council; museums
and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of
revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor
Centerfunding; holiday lights; Jewish Museum; Miami Design Preservation League (MDPL);
Orange Bowl; monuments; etc.
Based on FY 2013114 resort tax collections to date, it is estimated that there will be an
additional $1,119,000 available in resort tax collections to provide additional funding for
these General Fund activities in FY 2014115. The total Resort Tax Fund transfer to the
General Fund for FY 2014115 is approximately $34.1 million.
FY 2014l15 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The FY 2014115 Enterprise Funds Budget is $179.8
million. This represents an increase of $19.0 million (12 percent) from the FY 2013114
budget of $160.8 million, primarily due to:
. lncreases in salary (3 percent COLA and 0-2 percent Merit) and health insurance
costs of 9 percent
o An $8.7 million increase in Stormwater to support the strategic planning initiative to
address flooding and sea-level rise over the next five years. This increase is
supported by a monthly Stormwater rate of $16.67 per Equivalent Residential Unit
(ERU), which represents an increase for a residential customer of $7.61 per month
above the FY 2013114 amount of $9.06 per month.
. A $5.1 million increase in Sewer due to an increase of fees charged by Miami-Dade
Water and Sewer Department (WASD)to treat the City's wastewater, increase in
scheduled debt service for outstanding debt, lower annual true-up from WASD,
higher DERM fees, and existing operating deficit. This increase is supported by a
monthly fee of $7.55 per thousand gallons, which represents an increase of $1.21
per thousand gallons from the FY 2013114 rate of $6.34 per thousand gallons.
. Parking enhancements totaling $1.0 million to increase the cleanliness and
appearance of the City parking garages, implementation of loading zone
enforcement, creation of a new Garage Cleanliness lndex, and implementation of a
new body camera program.
o Sanitation enhancements totaling $851,000 to provide better service at beachfront
restrooms by adding attendants to the restrooms in Lummus Park and 21't Street on
weekends, holidays, and special events, support the "can on every corner" initiative
104
Adopting Final Budgets
September 30,2014
Page 8
by adding more litter cans across the city, and creating a new Bathroom Cleanliness
lndex to assess the 64 public restrooms throughout the city.
. Water reflects a small rate increase of $0.07 to pass through the Miami-Dade County
increase to wholesale rates for the purchase of potable water.
FY 2Of 4/15 INTERNAL SERVIGE FUND BUDGETS
lnternal Service Funds are comprised of the Central Services, Fleet Management,
lnformation Technology, Risk Management, Medical & Dental, and Property Management
Divisions. The FY 2014115 lnternal Service Fund budget is $78.4 million, or 3.9olo, higher
than in FY 2013/14. InternalService costs are completelyallocated to the GeneralFund and
Enterprise Fund departments, and the Risk Management Fund reimburses the General
Fund for the cost of legal services.
FY 2014/15 RESORT TA)( FUND BUDGET
The FY 2014115 Resort Tax budget is $62.9 million, an increase of $2.1 million or 4 percent
from FY 2013114. This reflects the continued increase in resort tax revenues, consistent
with other tourism indicators throughout the County, but especially in Miami Beach.
Highlights for FY 2014115 include:
. New enhancement of $476,000 to support the initiative to provide better service at
beachfront restrooms by adding attendants to the beachfront restrooms in Lummus Park
and 21st street on weekends, holidays, and special events.
. New enhancement of $200,000 to deploy interim lntelligent Transporation System (lTS)
solution for major special events and high impact periods.
. $34,084,000 (a $1,119,000 increase) is provided to the General Fund to support new
and continuing tourism eligible expenditures. New examples include more proactive
code enforcement, cleanliness index, park ranger program, homelessness at Lummus
Park, and hurricane and disaster preparation equipment, and increased support for the
Miami Beach Botanical Garden. Continuing expenditures include public safety programs
such as ocean rescue, police services on Lincoln Road, Ocean Drive/Lummus Park,
Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic
enforcement and special event staffing; and fire rescue units in tourist and visitor areas.
The funding also supports code compliance services to respond to evening
entertainment areas and provides for a portion of the operational costs of the Tourism
and Cultural Development.
. $3 million for enhancing the outcomes from major events such as Memorial Day,
including management, Goodwill Ambassadors.
. The contribution to the greater Miami Convention and Visitors Bureau remains flat at
$5.4 million pending contract negotiations expected to result in a performance-based
contract.. The contribution to the Miami Beach Visitor and Convention Authority will increase from
$2,289,000 to $2,410,000 based on the legislated funding formula.
. $173,000 is provided to continue the local Miami Beach marketing campaign, to be
matched with funds from the Greater Miami Convention and Visitors Bureau, the Miami
105
Adopting Final Budgets
September 30,2014
Page 9
Beach Visitorand Convention Authority, and the CulturalArts Council. lncluding $73,000
for the Washington Avenue tourism enhancement initiative.. $230,000 for holiday decorations.. $100,000 for the sponsorship fee to help offset marketing and advertising expenses
associated with the Ms. USA or equivalent event
CONCLUSION
ln summary, the final millage rate decrease of 0.0926 mills represents approximately half of
the remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. The FY 2014115 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic
planning process and 2014 Community survey.
The Administration recommends adoption of the attached Resolution which establishes final
budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and lnternal
Service, and Special Revenue Funds for FY 2014115.
Attachments
JLM/JW
106
RESOLUTION NO.
t',tffi 'Jl 3l o #'oS I'J,:. I' H'^ iH ??"t? #i"JJt:
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE
FUNDS FOR FISCAL YEAR 2014115
WHEREAS, the City Manager's proposed General Fund operating budget released
September 9th,2014 was $280,079,000 and the total proposed operating budget for FY 2014115 net
of transfers was $501 ,924,000 including the General Fund, General Obligation Debt Service,
Enterprise Funds, Transfers to the Redevelopment District, and Special Revenues as shown in
Exhibit "A"; and
WHEREAS, on September 10, 2014, the City Commission held its first duly noticed public
hearing and adopted the Tentative FY 2014115 Operating Budget; and
WHEREAS, the final General Fund budget includes $1.9 million in employee givebacks;
$60,000 in efficiencies; brings in an additional $1.1 million in Resort Tax revenues to the General
Fund to offset tourism-eligible expenditures; and
WHEREAS, the FY 2014115 final General Fund budget totals $280,079,000 and is about 18
percent more than the FY 2006107 budget despite pension contribution increases of 98 percent
during the same period, in spite of the fact that inflation during that period, was approximately 18
percent; and
WHEREAS, the final General Fund budget includes a revenue increase of $15.9 million over
FY 2013114. primarily due to increases in property tax revenue, transfers from resort taxes, increases
in licenses and permits;and
WHEREAS, the final Enterprise Fund budgets total $179,846,000; and
WHEREAS, the final budget for lnternal Service funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds and the Redevelopment district, is $78,396,000;
and
WHEREAS, the finalSpecial Revenue Fund budgets total$75,536,000; and
WHEREAS, the City of Miami Beach is authorized to assess an additional $2.00 for
expenditures for Criminal Justice Education degree programs and training courses for officers and
support personnel of the Miami Beach Police Department pursuantto Section 938.15 of the Florida
Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section
938.15 of the Florida Statutes, in the amount of $45,000; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $45,000 for
those purposes as authorized pursuant to Section 938.15 of the Florida Statutes , and the $45,000
shall be expended from the Police Training and School Resources Fund for education degree
programs and training courses of those officers and support personnel of the Miami Beach Police
Department.
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures
to be utilized for the appropriation and expenditures of the Police Confiscation Trust Fund; and
107
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and prevention
programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the City
of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by
the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification
which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes
(written certification attached as Exhibit "8"), and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 201412015 in the
amount of $756,000 shall be funded from State Confiscated Funds in the amount of $176,000, and
Federal Justice Confiscated Funds in the amount of $580,000, as reflected in the attached Exhibit
ttB"; and
WHEREAS, funds in the amount of $756,000 are available in the Police Confiscation
Trust Fund.
WHEREAS, Section 705.105 of the Florida Statutes, sets forth the procedure for unclaimed
evidence, which is seized by, and in the custody of the Miami Beach Police Department, and shall
vest permanently in the Miami Beach Police Department sixty (60) days after the conclusion of the
proceeding; and
WHEREAS, $75,000 was seized, and has been in the custody of the Miami Beach Police
Department Property and Evidence Unit in excess of the statutory period set forth in Section 705.105
of the Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department, and
have now been placed in the Police Special Revenue Account Fund, as provided by Resolution No.
90-19931, adopted on March 7,1990.
WHEREAS, the Miami Beach Police Department seeks to purchase those items identified on
Exhibit "C."
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor and
City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and
performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment and
benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on June
3, 1998, identifying the following program areas for the CAC: cultural arts grants; marketing; facilities;
advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year shall be
adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,307,000 budget allocation for Fiscal
Year 2014115 to continue implementation of its programs; and
108
WHEREAS, the Miami Beach CulturalArts Council (CAC)was created to develop, coordinate,
and promote the performing and visual arts of the City if Miami Beach for the enjoyment, education,
culturat enrichment, and benefit of the residents of and visitors to the City; and
WHEREAS, from December 2013 through July 2014, the Cultural Affairs staff and CAC
conducted its application and review process for its Fiscal Year 2014115 Cultural Arts Grant
Programs; and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs and
both VCA and CAC members for the joint Cultural Tourism grant program, yielded 42 viable
applications, requesting a total of $850,000; and
WHEREAS, the CAC, at its regular meeting on July 10, 2014, reviewed their
recommendations and unanimously supported the recommended Cultural Arts awards totaling
$73O,OOO for Fiscal Year 2O14t15 as more specifically identified in column four of Exhibit "D",
attached hereto.
WHEREAS, the City Manager has reviewed the recommendations and concurs with same;
and
WHEREAS, in order to utilize the use of FY 2013114 year-end surplus funds, the Mayor and
City Commission woutd need to waive the City's established policy of not utilizing one-time, non-
reiurring revenue to subsidize recurring personnel, operating, and maintenance costs; and
NOW THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND THE CITY
COMMTSSTON OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on September 30, 2014, the City Commission hereby waives the City's policy of not utilizing
one-time, non-recurring revenue to subsidize recurring personnel, operating, and maintenance costs
for FY 2014115, and hereby adopts final budgets for the General, G.O. Debt Service, RDA Ad
Valorem Taxes, Enterprise, tnternal Service, and Special Revenue Funds for Fiscal Year2014115 as
shown in Exhibit "A' (Total Revenues and Expenditures by Fund and Department), Exhibit "B"
(Confiscated Trust Funds), Exhibit "C" (Police Special Revenue Account), and Exhibit "D" (Cultural
Arts Council Grants).
PASSED and ADOPTED this 30th day of September. 2014'
ATTEST:
Philip Levine, Mayor
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Rafael Granado, CitY Glerk M4;$r
109
EXHIB]TA
Revenue Summary
by Fund gnd illajo( Catggory
------E3zeood: i-
i i: t: :: 1o,747,W: ;i | .: 15,629,000
14,524,000
110
FUNCTION/DEPARTMENT
t!,Q49,0m
:G.O. DEET SERVICE
RDA€lty TIF TranJer only
: clly ce,!!Ft.........
111
EXHIBIT B
P-o-|igg,D_e.-partm.en-t
Confiscations - Federal& State Funds
I FY15BUDGETREOUEST i:,;i
. FEDERAL FUNDS:
iFederal Funds - (603)
FYl5
Reouest
Orqanizational Development Travel & Off-site testing 50.000
Traininq Supplement to supplement LETTF 60.000
Crime Scene 3D Camera System 90,000
Bu lletoroof Vest PartnershiP 35.000
Graffitieradication through Teen Job Corp.25,000
Bodv Cameras 310.000
Gym Equipment 10.000
Total Funds (603)s80.000
l
STATE FUNDS:
Costs connected with the of forfeitures.
Crime Prevention initiatives & School Liaison
ram/initiative-match for reimbursement of rifles at $500.
15o/o of State Funds cotlected in FY13 to be used for drug abuse treatnrent, drug and
crime prerention education and non-profit community based
PAL Boxi
VOCA Match
Total Federal & State Funds j zso.ooo :
112
EXHIBIT'B'
CERTIFICATION
l, Daniel J. Oates, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach police
Confiscation Trust Fund, for the 201412015 fiscal year providing funds for expenditures,
complies with the provisions of Section 932.7055(4)(a), Florida Statutes, and the Guide to
Equitable Sharing lly Forfeited Property for Local Law Enforcement Agencies,
s, Chief of Police
Police Department
,r#ru
113
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I
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EXHIBIT C
MIAMI BEACH POLICE DEPARTMENT
S,PEC tA!- REVE N U E ACCOU,NT
BUDGET
FISGAL YEAR 2014115
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114
EXHIBIT "C"
AI;I;IDAVI'I
I, Daniel Oates. City ol'Miami lleach. do hcrcby certify that the albrementioned proposed
request for expenditures from the City ol'Miami lleach llolice Training & School Resources
Fund for the 2014/15 fiscal year. to provide lbnds lbr the education of police personnel at
various schools, conferenccs, and workshops and lbr the purchasc of training and operational
supplies, is in accordancc with guidclines established by the Division of Criminal Justice
Standards and 'l'rainiAg. as provided by Section 938. I -5 and 943.25, [lorida Statutes.
q
Date
Mianri Beach Police DePartment
115
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116
MIAMIBEACH
City of Miomi Beoch, 'l 200 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
Jimmy L. Moroles, City Monoger
Iel: 305473-701 0, Fox: 305-673-7782
September 30,2014
Honoroble Moyor Philip Levine ond Members of the City Commission:
I om pleosed to tronsmit the Adopted Work Plon ond Operoting Budget for Fiscol Yeor (FY)
2014/15, commencing on October 1,2014 ond ending on September 30, 2O15, including the
Adopted Work Plon, the Adopted Operoting Budget, the Adopted Copitol Budget, ond the
ossocioted Copitol lmprovement Progrom for FY 2015/16 through FY 201 8/19. The totol
Adopted Generol Fund Operoting Budget is $280.0 million, which is $.l5.9 million or 6.0 percent
more thon the FY 2O13/14 odopted budget of $264.1 million.
Further, Generol Fund reserve levels os of September 30, 20.l3 for the I I percent emergency
reserye ond the 6 percent contingency gool were o totol of $at.S million. The I I percent Generol
Fund emergency reserve requirementfor FY 2014/15, bosed on the odopted operoting budget (net
of copitol tronsfers ond reserves) is $30.3 million. This results in $.l3.8 million (or 5.0 percent)
ovoiloble for odditionol contingency, if there ore no odditionol chonges in fund bolonce, ond no
odditionol tronsfers mode.
fhc nf 2Ol4/15 b"dg"r pnesclnres lrtwicc lcvcls to thc community ond adds
$@,OOO in lcdlualons and $1,9 million in cmploya givebacl<s to almosr $79
million in duaions in predominanily rccuning cxpcndiwrcs over thc last I
,rcars
The millage rate dcctc,ase of O.(81126 mills nepnesents approximarely half of
the temaining millage ralc tladuclion g@l of O.2O79 and docs not tesult in a
propefi lrrx incrca* to median or or/enage prcperfy owners thaf qualifu for
lhe homestead exemprion and the Save Our Homes cdp.
The adopted propefi iax levy is approximately $13 million less in FY
2Ol4/15 than it was in FY 2(n6/O7.
The General Fund operolting budget is
2006/07, in spite of 18 percent growth
a similar period, 98 percent growth
facilities and projects coming on line,
only 18 percenl more than the FY
in the Consumer Price lndex (CPI) in
in pension cosls, and many new
117
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-2
The City's Adopted Operoting Budget in totol for FY 2014/15 is $50,l ,924,000 including the
Generol Fund, Generol Obligotion Debt Service, Enterprise Funds, Speciol Revenue Funds ond
Tronsfers to the Redevelopment District. This omount is nei of lnternol Service Funds ond lnterfund
Tronsfers.
The City of Miomi Beoch hos experienced significont chonge in the lost severol yeors, due to
chonges in property tox legislotion, property volues thot first increosed ond then declined, ond
increosing pension plon contributions due to the downturn in the investment morket. Todoy,
propertyvolues in FY 20.l 4/15 ore slightly more thon volues in FY 2008/09, $27.,l billion versus
$ZO.q billion.
ln FY 2010/11 the city's opprooch to oddressing the then deficit of $32 million included o
distribution of the sho*foll between toxpoyers ond employees. Toxpoyers hod their tox rote
increosed from 5.6555 to 6.2155, on increose of 0.56 mills while employee givebocks totoled
$l I million. The gool of the Commission hos been to return to o milloge rote of 5.6555 mills os
property volues increose over time. lt should be remembered thot between FY 2009/10 ond FY
2010/11, property volues declined by $2.6 billion which, together with pension cost increoses,
drove the need for on increose in the milloge. As property volues increose in the future, there will
be odditionol opportunities to bring the milloge down to 5.6555.
ln FY 20.l 1/12 the City took its first step in thot direction with o reduction in the milloge rote of
0.05 mills. The milloge rote for FY 2012/13 reduced the operoting milloge by on odditionol
0.0246 mills. ln the FY 2013/14 budget, the milloge rote wos reduced 0.2275 mills. Over three
yeors, this reduction represents 63 percent of the gool to get bock to o milloge rote of 5.6555. The
remoining gool for milloge reduction is 0.2079.
The Adopted Budget reflects o totol combined milloge rote for the City of Miomi Beoch ol 6.0237,
which represents o decreose of 0.0926 mills. The odopted operoting milloge decreosed 0.0692
mills ond includes o generol operoting milloge rote of 5.7942 ond o Generol Fund Copitol
Renewol ond Replocement milloge of 0..l083. The odopted voted debt service milloge rote is
odiusted from 0.2529 to 0.2295, o decreose of 0.0234 mills. The odopted milloge rote decreose
of 0.0926 mills represents opproximotely holf of the remoining milloge roie reduction gool of
0.2029 ond does not result in o property tox increose to medion or overoge property owners thot
quolify for the homesteod exemption ond the Sove Our Homes cop.
As shown in the toble below, in prior yeors the City of Miomi Beoch significontly reduced tox rotes
os properiy volues increosed. Between FY 1999/00 ond tY 2009/10, totol combined City of
Miomi Beoch property tox rotes declined opproximotely 2.8 mills. ln FY 2007/08 olone, the
milloge rote declined by opproximotely .l.8 mills, with onnuol sovings to the overoge homesteoded
property of over $400.
118
FY 20.l 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-3
Property Volue, Milloge ond Properfy Tox Levy
Toxo ble
Volues Chorl
Toxoble
Property Volues
Ihillionsl
Finol/Revise
d Toxoble
Vo lues
Ihillinnsl
Millooe Rotes Tox Lew lin millions)
Toto I
Combined
Cily vvide
Milloqe
Gnerol
Fund,/ RD
A Millooe
Toiol Tox levy
includino Debt
Generol
Fund Totol
(including S.
Pointe, ond
Renewol &
leolocement
FY 1997 /98 $ 6.46 $ 6.40 9.2 r 00 7.4990 $57 45 $ 46.7 8
FY1998/99 $ 6.97 $ o.az 8 9830 7 4990 s 6037 $ 4466
FYt999 /OO $ 7.66 $ 7.54 8 6980 7 4990 $ 64.29 $ 47.36
FY2000,/0 I s 832 $ 822 8.5550 7.3990 $ 6908 $ 49 7s
FY2001 /A2 $ e.4o $ 9.22 8.3760 7.2990 $ 75.97 $ 54.37
FY2002/A3 $0.56 $o.41 8.3220 7.2990 $ 84 BI $ 6l .05
FY2003/04 $2.O9 $I85 8 1730 7 2990 s 9539 $ 68 17
FY2004/Os $4.O4 $3 .86 8 1730 7 4250 $10.74 $ 7938
FY2OO5/46 s $715 8.0230 7.4810 $35.9 r $r.69
FY?C,C,6 /07 $ 22.74 $ 22.26 7.6730 7.3740 $68 38 $40 31
FY2007 /AB $ 26 85 $ 26.1 4 5.8970 5.6555 $50.42 $25 )1
FY200B/09 $ 2690 $ 25.89 5 8930 5.655s $50.59 $25.94
FY2009 /0 $ 24.70 $ 23.24 5 9123 5 6555 $38.70 $5.73
FY20 o/$ 22.10 $ 20.97 6 5025 62155 $2A < ($2.1 4
FY20 t/2 $ 2r.98 $ 2A.7s 6.4539 6. r 655 $34 75 $1.29
FY20 2/3 $ 2307 $ 22.02 6.3477 6.0909 $39.r0 $4.32
FY20 3/4 $ 24.66 $ 23.64 6.1 r63 5 8634 $43 26 $7.41
FY20 4/5 $27 t0 6.0237 5.7942 $55.r0 $27 76
Further, despite on odiustment of 0.56 mills in the operoting tox rote in FY 2010/11, City of Miomi
Beoch odopted combined milloge rotes todoy remoin more thon 2.6743 mills lower thon in FY
1999/00 (31 percent), ond 1.6493 millslowerthon2006/07(21.5%1. Asoresult,theodopted
properly lox levy is opproximotely $13 million less in FY 2014 1 5 thon it wos in FY 2006 -
TOTAL COMBINED MILLAGE
$ o.oom
GEO smm
UDl!
=
4.00m
119
FY 2014/ 15 Adopted Work Plon ond Budget Messoge
Poge A-4
Property Volues ond Tqx Levy
@co
=:
oJxoF!0c
.o
Eo(.J
240
220
200
180
160
140
120
100
3op
oEq20:
9l-co
106
6'
0 i2.
'07 '08 '09 '10 '11 ',12 '13 '14 ',15
I Propefty Values --r-Tax Levy including Debt
Todoy's Generol Fund Operoting Budget olso reflects greoter diversificotion of revenues since FY
2006/07. The Adopted Work Plon ond Budget includes $SA. t million in resort toxes to fund
tourism-eligible expenditures ond o $8.4 milllon tronsfer of Porking Operotions Fund yeorend
surplus os well os Porking Operotions Fund reimbursements ond right-of-woy fees poid to the
Generol Fund thot totol $44.2 million; opproximotely 16 percent of the Adopted Generol Fund FY
2014/15 Budget. ln lorge port due to these olternotive sources, propefi iax revenues
represeni less than half (45.7 percent) of the total funding lor the General Fund
budget, os compored to 59 percent in FY 2006/07, o significont reduction over the post severol
yeors.
Between FY 2007/08 ond FY 20]3/14, the Generol Fund obsorbed olmost $5.l million in
reductions (olmost 1Z percent of the $244 million FY 201 1/12 Generol Fund budget) ond
eliminoted 276lulfiime ond 1 1 porttime positions ocross oll funds. Combined with opproximotely
$ZS.q million in employee "give-bocks" ochieved between FY 2009/10 ond FY 20.l3/14, this
represents almost 577 million in combined "givebacks" and reductions over 7
Yedrs.
General Fund
FY 2013/'14 Adopted 7-Year Total
3l FT PT s FT PT
rublic Sefetu rs2so ooo /s8 021 0C5 r6a o 10
(186,000 2.O ($6.126.867 (66.0 (23.0
\dministrative Support (139,000 (0.s ($3.186.694 (34.4 1.0
:con & Cultural Oev (42.OO0 ($1.235.426 (17.0
)itvwide (s1.619.642
Subtota s (617.000 (2.5 ($20.1a9.724 (185.4 (21.O
[ransfers ($23.'168.966
Tota s (617.000 t2.s s (43.3s8.690 ('t8s.4 121.O'.
nternal Service Funds r373.OOO 1.0 ($3.A71.225 I34.1
:nterDrise Funds (122.MO (2.O 2.O (s3.6s1.02't rs3.o 10.0
GRAND TOTAL REDUCTIONS t1.112.OOO l5-5 2.O 3 Iso.880.936 t276.5 1l_0'
I$4.666-OOO 1S25 933 360
s 15-rra-ooo'(5-5 2.O 3 I76.a14.296)l l276.stl fir.0'
* FY 201213 Budgeted included $3.8 savings for EmplolEe Givebacks, of which only $918K rere achieved
120
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-5
Of note, the FY 2014/15 odopted Generol Fund Budget is obout $42 million (18 percent) more
thon the FY 2006/02 budget, despite pension contribution increoses ol $27.3 million during the
some period. lnflotion from October, 2006 through June, 2014, o similor period, wos
opproximotely 1 8 percent. This reflects o significont decreose ocross oll other expendifures during
thot time period. At this point, onnuol contributions to the City's two pension plons olone represent
more thon $SS.t million (20 percent) of the totol Generol Fund budget. As o result, pension reform
continues to be o high priority for the City. The odopted FY 2014/15 Generol Fund budget
includes positive impocts from union ogreements totoling $.l.9 million to the Generol Fund.
As in post yeors, the Adopted Work Plon ond Budget wos developed through on intensive review
process with our City Commission. Preliminory budget informotion wos provided ot the
Commission Retreot on June 4'h ond in meetings with the Finonce ond Citnvide Proiects Committee
(FCWPC) on july 16, August .I3, ond August 29. The FY 2014/15 budget wos tentotively
odopted by the City Commission ot the first public heoring on Sepiember 1 0, 2014.
GENERAT FUND CURR.ENT SERVICE TEVEL BUDGET DEVETOPMENT
The Generol Fund is the primory source of funding for the molority of City services. Revenues ore
derived from od volorem property toxes, fronchise ond utility toxes, business license ond permit
fees, revenue shoring from vorious stotewide toxes, user fees for services, fines, rents ond
concession fees ond interest income. Additionolly, intergovernmentol revenues from Miomi-Dode
County ond Resort Toxes contribute funding for tourisFreloted octivities provided by Generol Fund
deportments.
The first step in preporing the FY 2014/15 budget wos on evoluotion of Current Service Level (CSL)
revenues ond expenditures. CSL revenues represent the omount of revenues thot would be
generoted bosed on existing tox rote, fees ond chorges. CSL expenditures represent the
expenditures ossocioted with providing the some level of service next yeor os in the current budget
yeor.
At the strotegic plonning retreot on June 4, 2014, the Commission wos briefed regording the
preliminory Generol Fund Current Service Level (CSL) budget. Property toxes comprise 447o of the
totol Generol Fund revenue ond ore o key driver of CSL revenues. The Properiy Approiser provided
the preliminory 2014 property volues on June 1,2014. The preliminory 2014 property volues
increosed 9.47", which resulted in on increose of $l I million in Generol Fund property tox
revenues.
reductions and includes Sl.9 million in employee givebacks.
121
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-6
CSL revenues were estimoted to increose $12.7 million due to on $l I million increose in property
tox revenues, o $2.5 million increose in building permit revenue, o $l million increose in electric
utility ond fronchise toxes, ond o decreose in prior-yeor set-oside (one-time revenue) of $,l.8 million.
The Resort Tox contribution ond Porking fund surplus contribution were ossumed to be flot.
CSL expenditures were estimoted to increose $lO.Z million due to solory increose from o 3% cost
of living odiustment (COLA) ond 0-2% merit poy, the impoct of onnuolized costs for items odded
during FY 20,l3/14, the impoct of CSL deportment requests, ond sovings in net lower pension
contributions due to sovings in Fire ond Police form lost yeor's pension reform offset by o slight
increose in MBERP pension contribution.
The preliminory CSL presented ot the June 4th strotegic plonning retreot totoled o net surplus of
$2.0 million.
Since thot time, the CSL wos updoted with the fiscol impoct of two items. On July I st the Property
Approiser provided the certified toxoble volues for 20,l4 which ore the officiol numbers used for
the budget process. The ce*ified toxoble volues increosed 10.3%, net of the City Center
Redevelopment Areo, which wos higher thon the preliminory toxoble volue of 9.4%. This
difference results in on odditionol $650,000 of property tox revenue.
On the expenditure side, odditionol windstorm insuronce coveroge of $335,000 wos odded to the
FY 20.l 3/14 budget in the Risk Monogement fund ot theJune I lth Commission meeting. The Risk
Monogement fund is on internol service fund thot chorges out oll of its costs to other deportments in
vorious funds. The Generol Fund comprises opproximotely 60% of the Risk chorges so the impoct
to the Generol Fund for the FY 2014/15 CSL is $20,l,000.
The net result to the preliminory CSL surplus of $2.0 million given $650,000 of odditionol property
tox revenue ond $20.I,000 of odditionol windstorm coveroge expenditure is on updoted CSL
srrrnlu.s oI *? 45 million
FY 2OL4|L5 CSL UPDATE
r.,,r,i.' r :',' k9fi$Bmrtr" csL-;of.@F q,ffi,,1,115,,i 1:;;,1.1:.,,,,1
CSL Revenues
CSL Expenditures
5 L2.t miilion
tO.7 million
Net Su rplus/(Shortfa I l)
.';. .,,1 ,:"''; ,..l:lflffid,ffiU,
Preliminary CSL Surplus
S z.o million
Additional Property Tax Revenue
S z.o million
0.650 million
AdditionalWindstorm Coverage Expense (0.2) million
Net Surplus/(Shortfall) S 2.45 million
122
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-Z
APPROACHES TO BAIANCE
At the August 13,2O14 meeting with the Finonce ond Citywide Committee, Administrotion
recommended efficiencies totoling $60,000 ond presented possible enhoncements totoling $2.45
million. The Committee opproved the recommended efficiencies ond oll but $56,000 of the
enhoncements. The Committee directed Administrotion to evoluote o milloge rote reduction of
0.0220 ond determine the omount of enhoncements thot could be tourism-reloted ond eligible for
Resort Tox funding.
At the next meeting Finonce ond Citywide Committee on August 29th, Administrotion recommended
o combined milloge rote decreose of 0.0926 mills (includes 0.0234 debt service rote reduction).
The odopted milloge rote decreose represents opproximotely holf of the remoining milloge rote
reduction gool of 0.2079 ond does not result in o property tox increose to medion or overoge
property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop. ln order
to obsorb the milloge rote reduction, the enhoncements were reduced by o totol of $630,000 ond
the Resort Tox tronsfer to the Generol Fund to offset tourism eligible expenditures wos increosed by
$,l,,I.l9,000.
These chonges result in the obility to reduce properiy tox revenue $.l.5 million ond coupled with the
existing impoct of $5,l6,000 from the Debt Service milloge rote decreose, result in $2.0 million less
in property tox revenue from the milloge rote decreose.
Toking into occount discussions ot the Finonce ond Citywide Proiects Committee meetings, the
$2.45 million surplus in the Generol Fund Current Service Level Budget hos been bolonced through
o combinotion of efficiencies, enhoncements, ond chonges in revenues despite on odditionol
milloge rote reduction of 0.0926.
Pre!rinsry tuHlE
Pr€lidnary E)p€nditur6
$ 12,7m,m
$ 2,000,000
Addilional Prope.ty Ta ReEnre from Cedfid ProFrty Valu6 on July 1st
AditomlWin&brm Cowrag€ EpM approd atJune 11h Glmision MdrE
Final CSL Surpld(Shorttall)
$ 650,000
(201,m0
s 2,4,m0
Miniml lmmct R€duciion / Efficiscis
Pdential Enhanc€renE
Chang6 b EnhancerenEA€Gt 13h
Chq6 b EnhancmnEAw6t 29h
levsnue Ches6
Aditonal Mlee kb Mcton
Additonal Rsod Td Transfs b tu kd Fund
$ 60,000
(2,418,00O
56,000
2e,m0
$(1,g,0m
1,1',t 9,000
(415,O00
123
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-8
Efficiencies, R.eductions ond R.evenue Enhqncemenls
As with the preporotion of budgets for the lost seven yeors, deportments ore continuing to onolyze
ond present their budget from lwo perspectives: I ) reviewing for potentiol efficiencies,
reorgonizotions to reduce cost, etc., without odversely impocting services; ond 2) performing o
modified zero-bosed onolysis of eoch deportment budget, identifying potentiol service reduction
olternotives versus core functions. For eoch of the potentiol service reductions, deportments
provided the type of impoct ond the mognitude of the impoct. Core functions were defined os
those functions which, if cut, render it impossible for the deportment to provide bosic service ot o
reosonoble level.
ln spite of the significont reductions in the Generol Fund over the lost seven yeors, we continue to
be prooctive in locoting odditionol efficiencies in the Generol Fund. For FY 2014/15
opproximotely $60,000 of efficiencies ore included in the odopted Generol Fund budget. The
odopted efficiencies to our existing progroms ond services ore shown in Attochment A.
Three efficiencies ore recommended in the FY 201 4/15 Budget. The first is to reduce controctuol
television production costs by 50 percent by odding on in-house Medio Speciolist position in the
Communicotions Deportment resulting in o sovings of $60,000 to the Generol Fund.
The second efficiency eliminotes three vocont Firefighter I positions odded during the FY 2010/11
budget process to reduce overtime on the weekends. The weekend progrom hos been deemed
ineffective ond the sovings from eliminoting the positions will be opplied for o Troining Division
Chief, which is the Fire Deportment's highest priority enhoncement request. The sovings from the
efficiency is offset by the cost of the enhoncement.
The third efficiency in the Property Monogement Deportment wos opproved by the City Commission
on July 23,2014. This efficiency implements o new service model for trodes such os corpenters,
electricions, mosons, pointers, ond plumbers. This is port of on overoll strotegy to empower eoch
deportment to control priorities in order to improve the level of mointenonce ond condition of our
focilities. ln the 20.l4 Community Survey, residents roted the oppeoronce ond mointenonce of the
City's public buildings ot 79 percent, o decreose from 87 percent in the 2012 survey. The new
model should provide greoter flexibility ond potentiolly enhonced services for speciolty work while
not resulting in ony employees losing employment with the City. However, we will be reducing the
number of positions by nineteen with ossocioted sovings in equipment, moteriols, supplies, etc. ln
oddition, the new model provides greoter flexlbility by ollowing eoch deportment to oddress their
own priorities, minimize deloys, ond ovoid competing deportment interests. The seventeen
employees offected by the chonge (two positions were vocont) will be ploced in olternote positions
within Public Works ond the Porks ond Recreotion deportment. Furthermore, their current
compensotion ond benefits would not be impocted. Any sovings resulting from this chonge would
be used to enhonce services.
124
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-9
Service Enhoncements
The odopted enhoncements found in Aitochment B reflect services thot our residents ond businesses
identified os importont to them during the 20.l4 Community Sotisfoction Survey or priorities
identified ot the City Commission retreot on June 4,2014. The enhoncements olso help further
three priorities I identified during my selection process: (1) increosing public cleonliness ond sofety,
(2) focusing on customer seryice to our residents, businesses, ond visitors, ond (3) improving the
odministrotive operotions thot ore criticol to our service delivery.
Highlights of the $5.8 milllon of enhoncements funded ocross oll funds to oddress priorities in the
City's Strotegic Plon include:
. Address flooding ond the mitigotion of seo-level rise by odding funding for o formol
Mitigotion Plon, enhonced stormwoter pump mointenonce, ond severol positions to
implement the estimoted one-hundred plonned stormwoter proiects over the next five yeors.
. The implementotion of Body Comero progroms to improve occountobility in the Police,
Code Complionce, Building, Fire, ond Porking deportments.
. Severol enhoncements to improve cleonliness including outsourcing the existing Cleonliness
ond Appeoronce lndex ond creoting o new Porking Goroge lndex ond Bothroom lndex.
Also included ore the oddition of ottendonts ot beochfront restrooms in Lummus Pork ond
21 't Street, supporting the "con on every corner" initiotive by odding more litter cons ocross
the City, ond enhoncing the cleonliness ond oppeoronce of City porking goroges by
increosing the frequency of pressure cleoning ond woshdowns.
. lmprove troffic ond mobility by creoting o new North Beoch Trolley, deploying lntelligent
Tronsportotion System solutions for speciol events, implementing enhonced looding zone
enforcement, promoting o bicycle sofety compoign, ond creoting o Mystery Rider progrom
to ossess the level of service on our trolleys.
. Estoblish o more prooctive code complionce environment by odding dedicoted officers in
the Entertoinment District ond o unit to enforce ShortJerm Rentols. lmprove the obility to
more effectively schedule for speciol detoils such os noise, vendors, ond flyers,/hondbills by
converting twelve port-time positions to six full+ime Code Complionce Officer positions.
. lmprove security ot our city porks by creoting o new Pork Ronger progrom ond oddress
homelessness ot Lummus Pork ond other locotions by conducting sweeps, providing for
ombulonce service, enhonced trocking of the homeless, ond odditionol shelter beds.
. Enhonce communicotions with our residents by implementing o new 3-'l-l customer service
model, enhoncing progromming on Miomi Beoch TV, ond enhonce the City's website ond
sociol medio copobilities.
. Enhonce hurricone ond disoster preporotion by funding key equipment ond oddress security
upgrodes in City focilities thot will be supplemented by gront funds.
125
FY 20,l 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-10
. Strengthen internol controls by odding o position in lnternol Audit to increose oudit
coveroge os well os the quolity ond frequency of oudits.
o Support excellence of our public schools by funding professionol development ot Noutilus
Middle School ond Miomi Beoch Senior High to help sustoin the lnternotionol Boccoloureote
progrom.
o lmprove the building development process by providing optionol expedited plon review
services, odditionol odministrotive support to the five Development Review Boords, ensure
complionce with porking impoct fees, ond estoblish on unsofe structures ponel.
. Severol odministrotive enhoncements including the implementotion of the first phose of on
Employee Wellness progrom, improving the computing environment consistent with best
proctice by reducing personol computer replocement from five to three yeors, improving
prompt ond comprehensive legol services, enhoncing troining in the Fire Deportment,
creoting on Employee Suggestion progrom to spur innovotion, expedite the procurement of
goods ond services, ond enhonce the implementotion of new porking technology systems.
A list of potentiol odditionol enhoncements requested by deportments but not recommended by me
in the Adopted Budget con be found in Attochment C. While mony of these potentiol
enhoncements ore importont ond should be considered over time, they were considered o lower
priority thon those included in the FY 2014/15 Adopted Budget ond Work Plon.
lncreosed Use of Resort Toxes to offset Tourism Eligible Expenditures in the
Generq! Fund
Bosed on on outside consultont study conducted in 20.l0 using FY 2007/08 octuol costs, it is
estimoted thot there ore opproximotely $SO.S million in eligible resort tox expenditures in the
Generol Fund. However, $8.8 million of these costs were estimoted os being oddressed by
dedicoted funding pursuont to the Miomi-Dode County Convention Development Tox interlocol
ogreement, thereby resulting in approximotely $41 .7 million in eligible Resort Tox expenses in the
Generol Fund.
These include expenses ossocioted with police officers serving entertoinment oreos; o portion of fire
rescue services from Fire Stotions 1 & 2; oceon rescue services; enhonced code complionce
provided to respond to evening entertoinment oreo violotions ond stoffing of speciol events; other
code complionce octivities in tourism ond visitor reloted focilities/oreos; Tourism ond Culture
Deportment ond the Culturol Arts Council; museums ond theoters (Gorden Center, Boss Museum,
ond Colony Theoter); golf courses (net of revenues); Memoriol Doy ond other speciol event costs;
homeless services; Jvly 4'h; Visitor Center funding; holidoy lights; Jewish Museum; Miomi Design
Preservotion Leogue (MDPL); Oronge Bowl; monuments; etc.
Bosed on FY 2013/14 resort tox collections to dote, it is estimoted thot there will be on odditionol
$l,l.l9,000 ovoiloble in resorttoxcollections to provide odditionol funding for these Generol Fund
126
FY 20.l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-1 1
octivities in FY 20,l 4/15. The totol odopted Resort Tox Fund tronsfer to the Generol Fund for FY
2014/15 is opproximotely $ga.t million.
Use of One-Time Revenues
The City's policy regording use of one-time revenues stotes thot "The City of Miomi Beoch will use
one-time, non-recurring revenue for copitol expenditures or one-time expenditures ond not subsidize
recurring personnel, operotions, ond mointenonce cost".
Similor to the lost four yeors, the FY 2014/15 Generol Fund revenues reflect the use of $l.Z million
in prior yeor surplus (revenues in excess of expenditures) specificolly set oside for this purpose ond
Building Deportment reserves of $.l.5 million ore olso included. ln totol, the Generol Fund
Operoting Budget reflects $3.2 million in one-time revenues, offset by o $,l.4 million tronsfer to
copitol.
While this is generolly not o recommended finonciol proctice, it is being recommended ot this time
so os to ollow for o groduol decline in the use of one{ime revenues for recurring expenditures over
the next few yeors. As in prior yeor budgets, the intent will be to expend these dollors lost during
the fiscol yeor, so thot if ony sovings ore ochieved throughout the yeor, the omount of funds needed
from this source will be reduced, in which event the funds will be ovoiloble to be used in
subsequent fiscol yeors. The use of one-time revenues will be decreosed by more thon $l.8 million
from FY 2013/14.
ln oddition, the $8.4 million in prior yeor Porking Fund operoting surplus, os wos initioted in FY
2010/11, remoins ot the some level os FY 2013/14.
ln 20,l4, the City of Miomi Beoch conducted its fifth set of comprehensive stotisticolly volid
community sotisfoction surveys. The Community Survey wos designed to receive both resident ond
business input on quolity of life, city services, ond toxes; ond to identify key drivers for
improvement.
The 20,l4 survey built on previous surveys in thot mony questions osked in previous studies were
included in the 2014 study so comporisons could be exomined over time. Residents ond business
owners were brutolly honest in their rotings; nonetheless 4 out of 5 residents ond business owners
would recommend the City of Miomi Beoch, ond Residents rote the quolity of life os very high.
Responses to mony questions in the survey ore highly correloted, i.e., if troffic is on issue (os it is to
o moiority of residents), then rotings of other City services ore influenced. Residentiol rotings for
quollty of life ond City services were down from 2012, olthough still high ot 77 percent, with the
percentoge of residents who would recommend Miomi Beoch os o ploce to live trending up ot 81
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percent. Unlike the residentiol survey, the overoll snopshot of business rotings of the City were, on
the whole, not significontly different from the 20,l2 rotings, with o substontiol number of services
received positive rotings ronging from 70 percent to 95 percent of businesses.
These results indicote generol feedbock ond input from our residents ond businesses on their level of
sotisfoction with the services we provide, os well os refined priority oreos for the orgonizotion to
focus on, ond octionoble recommendotions for improvements to our services.
Detoiled survey results ore ovoiloble on the City's website ond the FY 20,I 4/15 Citywide Work
Plon con be found in Attochment E.
PREMI ER. N EIGHBORHOODS
Cleqnliness
Cleonliness of our City continues to be o priority for our residents ond businesses. The City uses o
quontitotive index to ossess the impoct of these efforts ond results hove shown significont overoll
improvement in the lost nine yeors. ln FY 2012/13,89.1% percentof public oreos citywide were
roted os cleon or very cleon comported to 65.2 percent in FY 2005/06.
The City's strotegic plon includes key intended outcomes (KlOs) to improve cleonliness in high troffic
oreos ond city beoches, ond to moximize deployment of trosh cons citywide. The Adopted Work
Plon ond Budget includes severol enhoncements thot support these KlOs. The existing Cleonliness
ond Appeoronce lndex will be performed by porFtime positions, which will eliminote the need to
utilize volunteer city personnel, thus improving productivity. Bosed on the success of this index, two
new similor indexes will be creoted to improve the cleonliness ond oppeoronce of city porking
goroges ond public restrooms.
To improve the cleonliness ond oppeoronce of the City's porking
goroges, severol initiotives ore plonned including increosed pressure
cleoning from quorterly to every two months in goroges with high troffic,
weekly wosh down of goroge romps to reduce dust ond tire debris,
yeorly treotment to the concrete floors of the goroges, pointing of
goroges on o five yeor schedule storting in FY 20,I 5/16, ond one-time
replocement ond stondordizotion of trosh cons ot oll goroges.
To provide better service ond improve cleonliness ot beochfront restrooms in Lummus Pork ond 2,l"
Street, ottendonts will be odded on weekends, holidoys, ond speciol events. The odopted budget
olso includes support for the "con on every corner" initiotive by odding more trosh cons ocross the
City, especiolly in North Beoch.
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Homelessness
Revitolizing key neighborhoods is o KIO in the City's strotegic plon, especiolly in North Beoch ond
Oceon Drive. ln the 2014 Community Surve/, homelessness wos o criticol issue for residents os
only 37 percent gove positive rotings for how the City oddresses this issue, down from 44 percent
in 2009. The FY 2014/15 Budget includes funding to oddress homelessness ot Lummus Pork ond
oncillory locotions by odding positions to conduct 4:00 om sweeps in the pork, provide ombulonce
service to tronsport mobility-impoired homeless persons, homeless trocking to include briefings for
court heorings to include service history, ond odditionol flex-use shelter beds.
Code Enforcement
The FY 2014/15 Budget includes funding to estoblish o more
prooctive code complionce environment by odding two Code
Complionce Officers in the Entertoinment District (Oceon Drive,
Collins Avenue, ond Woshington Avenue), two Code Complionce
Officers to enforce Short-Term Rentols/Tronsient Use on o full+ime
bosis, ond one odministrotive position to support cose files ond legol
notices for the new positions.
Two odditionol positions ore olso odded to provide increosed occountobiliry ond improved cose
flow including o reduction of process time, ond to focilitote finonciol ond odministrotive functions
ond provide customer service support. To improve the obility for Code Complionce to more
effectively schedule for speciol detoils such os noise, vendors, ond flyers/hondbills, twelve port-time
Code Complionce Officer positions will be converted to six full+ime positions. This enhoncement
ollows for o tronsformotion of the deportment thot supports the KIO in the City's strotegic plon for
ensuring complionce with code ond oddresses the declining rotings regording the oppropriote level
of code enforcement in the 2014 Community Survey (62% compored to 71% in 2005).
INFRASTRUCTURE
Siorm Droinqge
The 2014 Community Survey identified storm droinoge os o key issue for residents. Only 25% of
residents roted storm droinoge os excellent or good compored to 2009 144%l ond 20,l 2 (37%1.
lnterestingly, neorly nine out of ten residents 187%l cloimed they would support the City spending
tox dollors to oddress rising seo levels. During FY 20,l3/14, two new commiitees were formed to
oddress the City's current ond future droinoge issues, the Moyor's Blue Ribbon Ponel on Flooding
ond Seo Rise ond the Flooding Mitigotion Committee.
The City's strotegic plon includes o KIO to ensure relioble stormwoter monogement ond resiliency
ogoinst flooding through short ond longterm solutions oddressing seo-level rise. The FY 2014/15
Budget includes funding for severol positions fo implement dozens of plonned stormwoter proiects
over the next five yeors to help convert the city's droinoge system from o grovity-bosed system to o
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FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
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pumped system. Also included is funding for enhonced pump mointenonce, stormwoter moin
cleoning, ond o formol mitigotion plon to oddress seo-level rise. To fund these enhoncements ond
copitol needs, the FY 2O14/15 Budget includes o stormwoter rote of $,l6.67 per equivoleni
residentiol unit, which represents on increose of $Z.Ot per month obove the FY 2013/14 rote of
$q.OO per month.
Trqffic Flow
ln the 2014 Community Survey, troffic wos identified os the number one problem for residents os
only 16% roted troffic flow os excellent or good. Positive rotings for troffic flow hove been
declining since 2005, when 36% of residents felt troffic flow os positive. The City's strotegic plon
includes o KIO to ensure comprehensive mobility oddressing oll modes throughout the city.
The FY 2014/15 Budget includes funding for deployment of on interim
lntelligent Tronsportotion System (lTS) solution for moior speciol events ond
high impoct periods. The long{erm ITS solution is proiected to cost
opproximotely $.l4.5 million, of which o $4.5 million motch is included in
the FY 2014/15 Copitol Budget ond $.l0 million hos been requested
through o Tronsportotion lnvestment Generoting Economic Recovery flGER)
gront from the U.S. Deportment of Tronsportotion.
To oddress troffic chollenges resulting from commerciol looding on enhonced looding zone
enforcement progrom will be implemented by ossigning Police officers to dedicoted enforcement
(moving violotions) for obstruction of troffic (double porking) on moior thoroughfores.
lncreosing mobility through trolleys or locol bus circulotors hos been o priority over the lost yeor. ln
the 20,l4 Community Survey, neorly holf of residents 149%l cloimed they would ride trolleys or
locol bus circulotors. ln oddition to providing funding for the South Beoch Locol, during the post
yeor the City Commission opproved o temporory Alton,/West holley service to help mitigote the
impoct of the Alton Rood from 5'h Street to Michigon Avenue Florido Deportment of Tronsportotion
project ond o new North Beoch Locol which is onticipoted to begin service in October. ln order to
ossess the level of service on our trollies ond circulotors, o new Mystery Rider progrom will be
creoted. The results will be used to meosure customer service, reliobility of service, ond
mointenonce ond cleonliness of vehicles. A dedicoted Tronsportotion Plonner position will olso be
odded to provide support to vorious tronsportotion initiotives, including the trolleys ond circulotors,
outomoted troffic monitoring, ond the new Next Bus mobile opplicotion technology.
The FY 20.l 4/15 Budget olso includes funding to promote o bicycle sofety compoign os
recommended by the Finonce ond Citywide Proiects Committee to help reduce occidents in the
community.
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Hurricone Preporotion ond Securitv
The 2014 Community Survey reflected o decreose in the roting for emergency/hurricone
preporedness of 84% from 92% in 2009. The FY 2014/15 Budget enhonces hurricone ond
disoster preporotion by funding the ocquisition of key equipment including on emergency response
troiler, portoble generotors ond lighting units, emergency mobile communicofion kits, ond o 4
wheel drive vehicle.
Funding is olso included to oddress security upgrodes in city focilities by funding odditionol security
comeros ond increosed occess control meosures ond implementotion of Crime Prevention through
Environmentol Design (CPTED) infrostructure enhoncements. Additionol funding of $ I 00,000 to
$200,000 for CPTED infrostructure enhoncements is onticipoted from existing ond upcoming Urbon
Areos Security lnitiotive (UASI) gront funds.
POLICING CULTURE
Accountobility
The FY 2014/15 Budget includes the implementotion of o Body Comero progrom in the Police
Deportment to improve tronsporency ond occountobility by recording police officers' interoctions
with the public. The first yeor of the progrom provides for fwo positions to ensure proper video
evidence recovery ond mointenonce of the choin of custody os well os the purchose of 50 comeros
ond onother 50 comeros ore being provided by the vendor free of chorge. Additionol comeros ore
onticipoted to be requested in FY 2015/16. Body comeros will olso be rolled out in the Code
Complionce, Building, Fire, ond Porking deportments. This enhoncement supports the KIO in the
City's strotegic plon to insist on Police Deportment occountobility ond skilled
mo nogement/leodersh i p.
Customer Service
The FY 2014/15 Budget includes funding to improve security ot city porks
by creoting o new Pork Ronger progrom. This progrom would provide four
Pork Ronger positions to potrol the porks, provide odditionol security, ond
enforce complionce with city ordinonces ond pork rules. The Rongers would
olso provide ossistonce with sociol issues such os tronsient comping in the
porks ond loitering. They would portner with vorious other forces such os the
Porks & Recreotion Deportment, the Police Deportment, the Miomi-Dode
County School Police, ond Neighborhood Woich groups.
A new Crime Scene 3D Comero System will be purchosed through Confiscoted Trust funds,
(Attochment D) to help cleor crimes scenes foster, especiolly vehicle occidents to help mitigote
negotive impocts on troffic flow. These enhoncements reflect o KIO in the strotegic plon to reform
policing culture with o customer service emphosis.
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FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
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EDUCATIONAL EXCETTENCE
lmprove Public School Accountobility
ln 2008, the City of Miomi Beoch ollocoted $500,000 to help oll public schools in Miomi Beoch
offer the lnternotionol Boccoloureote (lB) progrom. Miomi Beoch is the only city in the stote in which
children hove occess to the lB progrom without hoving to ottend o mognet school. The FY
2014/15 Budget includes funding to coordinote ond host on lnternotionol Boccoloureote (lB)
professionol workshop for instructionol stoff ot Noutilus Middle School ond Miomi Beoch Senior
High to help sustoin the lB progrom ond support re-outhorizotion for eoch school through the
lnternotionol Boccoloureote Orgonizotion.
,I,IANAGEMENT & SERVICE DETIVERY
Communiccrtion
The City's strotegic plon includes o KIO to enhonce externol ond internol communicotion from ond
within the City. The 20,l4 Community Survey indicotes thot holf of residents thot contoct the ciiy
wont to file o comploint. The FY 2014/15 Budget includes on enhoncement to implement phose
one of o new 3-l-l customer service model. lncoming colls would be routed through the Customer
Service coll center ond o new consolidoted City Worning Point dispotch function would be creoted
for high priority service colls reloted to progroms in Public Works, Porking, Code, Tronsportotion,
ond Emergency Monogement. This initiotive dovetoils with the new Miomi Beoch eGov smort
phone opp thot lounched in June 2014, thot ollows the public to report reol+ime neighborhood
concerns such os obondoned property, olley cleonliness, groffiti, illegol dumping, broken
sidewolks, potholes, ond homeless octivity, omong others, to the oppropriote municipol government
office in o snop. The smort reports include o photo ond GPS locotion thot outomoticolly integrotes
with the City's customer support center.
The 20.l4 Community Survey showed thot sources of informotion to our residents concerning the
City's octivities continue to become more diverse ond segmented ond thot sotisfoction with the
City's website hod decreosed from 87 percent in 201 2 to 79 percent in 2O14. The Adopted
Budget includes funding for enhonced progromming on Miomi Beoch TV ond o new position to
help enhonce the City's website ond sociol medio copobilities.
Buildino/Development-R.eloted Processes
The FY 2014/15 Budget includes enhoncements consistent with the KIO in the strotegic plon to
improve building/development review services. One enhoncement is to improve efficient ond
timely delivery of plon review services in the Plonning Deportment by providing optionol expedited
review in coordinotion with the Building Deportment. This enhoncement would offer customers
comporoble services os currently performed by Building ond would deliver the enhonced service by
ossigning two stoff members to review plons during Soturdoy sessions. Customers would moke
written requests ond poyment by Thursdoy, 5:00 p.m. for expedited review to occur thot Soturdoy.
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FY 201 4/15 Adopted Work Plon ond Budget Messoge
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Another enhoncement is to improve odministrotive support to the five Development Review Boords
by odding on odministrotive position. ln oddition io improving quolity control ond the delivery of
services, the position would enhonce tronsporency by moking ovoiloble complete ond timely
informotion for viewing, including completed boord opplicotion submiitols with drowings, ogendos,
ond ofter-octions. An odditionol enhoncement is to ensure complionce ond occurocy os it relofes to
the odministrotion of the Porking lmpoct Fee policies ond procedures by odding o position to moke
site visits to help ossist with the occurote ond consistent odministrotion of the Concurrency
Mitigotion Progrom. Finolly, on unsofe structures ponel will be creoted to streomline the unsofe
structures process thot is currently coordinoted by the County.
lnnovqlion
The City's strotegic plon includes o KIO io improve the City's monogeriol leodership to reword
innovotion ond performonce. The FY 2014/15 Budget includes funding to creote on Employee
Suggestion Progrom to inspire City employees to shore innovotive ideos which moy enhonce City
services. Eligible employees identify o specific problem ond suggest o specific method or
improvement to do o iob or procedure better. Employees would receive o recognition oword for
vioble suggestions ond o speciol oword bosed on the sovings or increose in revenue generoted
with owords ronging from $50 to o moximum of $5,000 per suggestion. Porticipoting employees
with vioble suggestions will receive o certificote ond o $25 reword regordless of whether or not
sovings/reven ues ore generoted.
Stenqthen lnternol Controls
The FY 2014/15 Budget includes funding to increose oudit coveroge of high risk oreos from79 to
90 percent ond oddress increoses in oudit requests by odding o position to lnternol Audit. The
position would odd ten odditionol oudit oreos per yeor ond increose the quolity ond frequency of
oudits.
Streomline Delivery of Services
Severol odministrotive enhoncements thot support the KIO in the strotegic plon to streomline the
deliveryof services through oll deportments ore included in the FY 2014/15 Budgetsuch os:
. lmproving the computing environment consistent with best proctice by reducing personol
computer replocement from five to three yeors
. lmplementing the first phose of on Employee Wellness progrom to encouroge employees to
mointoin o heolthy lifestyle ond help reduce long-term medicol plon costs. Wellness plons ore
designed, using incentives, to ossist employees in odopting lifestyle chonges to promote
physicol ond emotionol well-being, with lower heolth core costs for the employer os the ultimote
gool.
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FY 20.l 4/15 Adopted Work Plon ond Budget Messoge
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. lmproving timeliness ond efficient delivery of legol services provided to the City Commission
ond City Adminishotion by odding o position in the City Attorney's Office
. Expedite the ocquisition of goods ond services in City deportments by converting o port-time
position to full-time to monoge the e-Morketploce ond the stondord order cotolog in the
Procurement Deportment
. Add o position to implement ond monoge new technology in the Porking Deportment such os
the Miomi Beoch Mobile smortphone opp, PorkMobile poy by phone service, License Plote
Reoders, occess cord poyments opplicotion integrotion, etc.
. Enhonce troining in the Fire Deportment by odding o Troining Division Chief os it is one of the
most criticol elements for success ond o key component of being roted o Closs I ogency by
lnternotionol Stondordizotion Orgonizotion (lSO).
During the current yeor, the City hos begun the Munis,/Energov technology proiect to reploce its
existing ERP ond permitting ond licensing system over the next three yeors. This key proiect
includes funding for o full business process review (BPR) of oll functionol oreos of the new systems
prior to the commencement of implementotion octivities. The gool of the BPR is woJold: (1) moke
business operotions more efficient ond effective; (2) ond more effectively utilize technologicol
investments. ln this monner, the new systems will be oligned with improved processes offering the
greotest opportunity to improve the City's business operotions. As port of the proiect kickoff in
August, the outhor of Extreme Government Mokeover spoke to over 300 porticiponts regording
innovotive opprooches ond tools to streomline processes. Mony positive process chonges ore
onticipoted os the Munis/Energov proiect progresses.
Since FY 2OO5/06, the budget for the Generol Fund hos included funding specificolly for
lnformotion & Communicotions Technology Proiects. Eoch yeor, deportments propose proiects
which ore then reviewed ond prioritized by the lT Steering Committee, which is comprised of the
Assistont City Monogers, the Chief Finonciol Officer, the Fire ond Police Chiefs, the lT Director, ond
the Budget Director.
Funding for the FY 20.l 4/15 technology proiects totols $395,000 ond is funded by o tronsfer of
$395,000 (some omount os FY 2013/14]t from the Generol Fund to the lnformotion &
Communicotions Technology Fund. Below is o summory of the technology proiects.
Fuel Monogement System Upgrode ($.l05,000): The current fuel monogement
system is no longer supported by the monufocturer due to o tronsition to next-
generotion wireless technology. This prolect would updote the current system to the
new wireless, web-enobled system which is more relioble ond provides enhonced
fuel monogement functionolity such os dynomic grophicol disploys for on-line reol-
time monitoring, control, ond remote enhonced diognostics.
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FY 201 4/15 Adopted Work Plon ond Budget Messoge
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PulsePoint App ($25,000): Sudden Cordioc Arrest (SCA) is o leoding couse of
deoth in the U.S. occounting for on estimoted 325,000 deoths eoch yeor. Only
obout o third of SCA victims receive bystonder CPR. The Americon Heort Associotion
estimotes thot effective bystonder CPR, provided immediotely ofter SCA, con double
or triple o person's chonce of survivol. The PulsePoint mobile opp olerts CPR+roined
bystonders to someone neorby hoving o sudden cordioc orrest thot moy require
CPR. The purpose of the opp is to increose the survivol rotes of cordioc orrest victims
by red uci ng collopse-to-CPR times ond collopse+o-defi bri llotions ti mes.
OpenGov Business lntelligence Softwore ($25,000): This proiect would fund web-
bosed softwore thot lets governments ond citizens eosily occess, explore, ond shore
finonce ond budget informotion. This business intelligence softwore pulls
informotion from the City's generol ledger ond tronsforms the doto into occessible,
understondoble, meoningful, ond octionoble informotion. The softwore's intuitive
novigotion ond visuolizotions let users find ond onolyze revenue ond expense
informotion by deportment, fund, or cotegory in iust o few clicks. This tool would
improve internol efficiencies ond build tronsporency ond engogement with
constituents.
Active Strotegy Upgrode ($35.000): This prolect upgrodes the City's performonce
monogement softwore. Active Strotegy hos odvised the City's current version of the
softwore will no longer be supported. The upgrode would include odditionol
functionolity including on updoted presentotion feoture ond enhonced security
feotures.
Enterprise Shorepoint lmplementotion Cloud ($90,000): This proiect would
implement Microsoft Shorepoint, o populor colloborotion ond work flow tool, on on
enterprise bosis ond moke it ovoiloble to Ciry deportments for their use. For
exomple, if severol deportments ore working on o common initiotive, o website con
be creoted in Shorepoint thot ollows for document shoring, outomoted work flows,
ond occess to informotion by everyone on the teom. One of the first onticipoted
uses of Shorepoint would be to help coordinote Emergency Monogement octivities
ocross the orgonizotion ond outside ogencies.
Further, the following proiects do not require funding, but ore plonned to be under development
next yeor with in-house stoffing resources:
Housing Registry: This proiect would creote on Affordoble Housing Registry which
trocks oll properties designoted os offordoble ond their respective offordobility
periods. For those offordoble units which ore rentols, it enobles the City to trock
voconcies ond ensure its proper reporting to US Deportment of Housing ond Urbon
Development (which is o controctuol requirement of the City os on entitlement
community). The Registry will help the City mointoin complionce with HUD ond
ensure funding of the City's onnuol entitlement funds (obout $2 million).
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FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
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Prolect Homeless lD: This proiect would oddress the increosing need to document
ond trock homeless clients in the field by providing timely informotion regording o
homeless person's stotus, referrol history, ond current progress. The current process
is time-intensive os stoff monuolly creote cose notes ond referrol histories for eoch
client. This proiect would outomote the process, free up voluoble stoff time, ond
moke key client informotion more occessible in the field.
Porking Goroge ond Restroom lndex: This proiect creotes on index to ossess the
restrooms ond porking goroges ocross the city, similor to the index used in the
City's Cleonliness progrom. The progrom would provide reol-time informotion to
responsible deportments on the stotus of public restrooms ond porking goroges ond
result in cleoner, better mointoined focilities.
VALUE OF SERVICES FOR TAX DOTLARS PAID
As noted eorlier, between FY 2007/08 ond FY 2013/14, the Generol Fund obsorbed olmost$43
million in reductions ond opproximotely $5.l million ond 276 positions ocross oll funds.
Further, o totol of opproximotely $20 million in employee "give-bocks" were ochieved between FY
2009/10 ond FY 20,l 1/12, through o combinotion of freezing cost of living odiustments for oll
employees for two ond one-holf yeors, eliminotion of merit increoses for oll employee except
members of the Froternol Order of Police (FOP) ond lnternotionol Associotion of Firefighters) IAFF,
increosed contribution to pension for oll employees except members of FOP ond IAFF, pension plon
chonges for the Miomi Beoch Employees Retirement Plon, increosed contributions for toke-home
vehicles by FOP members for l8 months, reduced holidoy poy for IAFF members, ond increosed
contributions to heolth insuronce by members of the FOP ond IAFF for l8 months. ln oddition, the
FY 2012/13 budget included $9.l8,000 in employee "give-bocks" ond the FY 2013/14 budget
included $4.6 million. Along with $5.l million in reductions, this represents almost 577 million
in combined "givebacks" and reduclions over 7 years.
All of the givebocks ochieved, except the l8 month increosed contribution to heolth by FOP ond
IAFF ond the increosed contributions for toke-home vehicles by FOP members for I 8 months,
represent ongoing, recurring sovings to the City ond the employee givebocks contribute significontly
towords the City's strotegic gool (key intended outcome) to control poyroll costs.
Although the economy oppeors to hove stobilized, the impoct of the recent recession impocted both
property tox revenues os well os pension costs. Therefore, the City's strotegy continues to consider
the long term finonciol sustoinobllity of the City. Beginning with the development of the FY
2009/10 budget, o strotegywos developed to oddress short-term, mid-term ond longterm finonciol
needs.
. Strotegies to oddress short-term finonciol needs included ongoing efficiencies ond woge
concessions by employees.
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FY 2014/ 15 Adopted Work Plon ond Budget Messoge
Poge A-21
. Mid{erm finonciol sustoinobility wos oddressed by pension concessions from current
employees in the Miomi Beoch Employees Retirement Plon
. Longer term finonciol sustoinobility is enhonced by the pension plon restructures thot hove
been put in ploce for employees in the City's retirement plons. For exomple, for Generol
Employees, the plon restructure odopted for new employees is proiected by the City's
ociuory to reduce the City's onnuol required contribution by olmost $l million in FY
2012/13, with odditionol reductions onnuolly os the number of employees in the Miomi
Beoch Employees Retirement Plon hired ofter October I , 2010 continues to increose.
Further, odditionol pension plon reform recommendotions were developed by the City's
Budget Advisory Committee (BAC) for the Fire ond Police Pension Plon for considerotion os
port of the FY 2013/14 odopted budget. While the specific BAC recommendotions were
not implemented, the pension reform ogreed upon by IAFF ond FOP generofed sovings is in
excess of the BAC recommendotions: $5.6 million in the first yeor, $.l.9 million in the
second yeor, ond $ t aO million net present volue over 30 yeors.
With the adopted 36O OOO in efliciencies and Sl.9 million in employee givebacks
incorporated in the Adopled Work Plan and Budget for FY 2Ol4 | 5. the 8 year
total of reductions and employee givebacks is 579 million.
General Fund
FY 2O1U15 ProDosed &Year Total
S lmoacts FT PT S lmoacts FT PT
)ublic Safetv (3.0 ($8.021.095'(71.0 1.0
Joerations ($6.126.867',(66.0 (23.0
Mministrative SuDoort (60.000'1.0 ($3.246.694 (33.4 1.0
con & Cultural Dev ($1.235.426 17.O
3itywide ($1 .619.642
Subtota s (60.000'(2.0"($20,249,724 (185.4 (21.O
Transfers ($23,168,966
Tota $ (60,0001 Q.O',,$ (€,418,6901 (185.41 (21.0'
nternal Service Funds 19.0'($3,871,225 57.1
Enterprise Funds ($3,651,021 53.0 10.0
GRAND TOTAL REDUCTIONS $ (60.0001 (21.O',,$ (s0.940.9361 (295.s1 (1 1.o'.
Givebacks *
TOTAL REDUCTIONS AAID GIVE
($1.900.0001 ($27,833,360
s (1.960.0001 121.O',s (78.774.296'(295.5',(1 1.o'.
The 20,l4 Environmentol Scon conducted os port of the strotegic plonning process showed thot the
overoge doily populotion in the city hos grown olmost 36 percent from 2003 to 20.l3. Much of
this increose consists of odditionol tourists (96 percent), seosonol residents (61 percent), nontourist
beoch visitors (56 percent), ond non-resident workers (23 percent). Hoving over oneJhird more
people in the city over the lost ten yeors, without on offsetting increose in budget con result in
services becoming degroded over time. The chort below shows the Generol Fund budget ond
Generol Obligotion Bond Debt Service budget divided by the overoge doily populotion from 2007
to 20,l3. The chort shows thot the overoge doily populotion hos grown foster thon the budget ond
thot the FY 201 2/13 omount is 15 percent below the FY 2006/07 omount. ln the 2014
Community Survey, residents' rotings of the volue of city services for tox dollors poid os excellent or
good improved from 46 percent in 2007 to 58 percent in 2014.
137
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-22
1,400
7,200
1,000
800
600
General Fund and G.O. Debt Budget by Average Daily Population 2007 - 2013
2009-10
!q!g: Average Daily Population for FY 2013-14 not available
until end of calendar year r GF Exp perADP ! GO Debt perADP
Despite the dromotic impoct of severol yeors of reductions due to property tox reform exocerboted
by o dromotic downturn in property volues ond dromotic increoses in pension costs, it hos been our
oblective to preserve services to our city os well os the mony unique benefits provided to our
residents. The Adopted Work Plon ond Budget preserves benefits specificolly for City of Miomi
Beoch residents, including:
. Our free "Culture in the Porks" series;
. Access to free culturol orts progroms (theoter, donce, music ond
involved in ofter school ond summer comps;
orts) for children
. Scholorship speciolty comps in the summer, in oddition to children porticipoting
comps; ond progroms for troveling othletic leogues.
. Free occess to City pools on weekends ond during non-progrommed hours;
. Free generol odmission to our Youth Centers on weekends ond during non-progrommed
a
a
a
a
hours;
Free Leorn-to-Swim progroms for 3 to 4yeor old residents;
Reduced resident rotes for recreotion progroms
Free "fomily friendly" Movies in the Pork;
Free odmission to museums on Miomi Beoch, including the Boss ond Wolfsonion Museums
every doy ond the Jewish Museum on Wednesdoys, Fridoys ond Soturdoys;
Free occess to the moiority of our senior citizen progroms ond speciol populotions progroms,
including severol free donces thot toke ploce throughout the yeor;
Free crime onolysis of residents' homes by our Police Deportment; ond
Free child sofety seot checks by our Fire Deportment.
doy
a
a
138
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-23
ANAIYSIS OF PROPERTY VATUES IN MIAAAI BEACH
On july 1,2O14, the City received the '2O14 Certificofion of Toxoble Vqlue" from the Property
Approiser's Office stoting thot the toxoble volue for the City of Miomi Beoch is $27..l billion
including $lSZ.Z million in new construction. The preliminory 2014 volue represents on increose
of $2.4 billion or 9.9 percent more thon the July 1 , 2013, Certificotion of Toxoble Volue of $24.6
billion ond on increose of 9.3 percent, excluding new construction.
The comporotive ossessed volues for the Miomi Beoch Redevelopment Agency City Center
redevelopment district increosed from $3.9 billion to $4.2 billion on increose of $3,l5 million or on
8.,l percent increose over 20,l3 certified volues. ln oddition, ossessed volues within the
geogrophic oreo formerly known os the South Pointe redevelopment district increosed from $3.9
billlon to $4.3 billion on increose of $4,l3 million, or o .l0.5 percent increose in volues over 20,l3
certified volues. As o result, toxoble volues in the oreos outside the City Center RDA/South Pointe
oreo increosed by 10.2 percent, from $tO.g billion to $.l8.6 billion, on increoseof $l.Zmillion.
Citywide volues excluding City Center increosed from $20.8 blllion to $22.9 billion, on increose of
$Z.t billion or .l0.3 percent. Volues outside the City Center oreo determine Generol Fund
revenues.
COMPARATIVE ASSESSED VALUES (in billions)
lon. I 2013 Volue lin billionsl
%Cho
Jon. 1,2014
Volue (in
billionsl
Chonge from 20')3
Volue [Budoet]
As of July l
2013
(For FY
2013/14
Arrdoatl
Revised
Volue (For
FY
2013/14
Proiectionl
Chonge in
2013
Volues
As of July 1
20r 3
Itor 2014/15
Budoetl
$
lin billionsl % Cho
RDA - Ciry Ch $ 3.8714 $ 3.6341 $ (0.2373)-6.1%$ ilaoz $ 0.3 r53 8.1%
South Pointe 3.9r 48 3.759't0. r4561 -3.7%4.3275 $ 0.4127 to.5%
Generol Fund
excl S.Pte
16.8703 16.2354 (0.634e)-3.8%18.5942 $ 1.7239 to.2%
Totol Citywide $ 24.6565 $23.6387 (1.0128)-4.1%$ 27.1084 $ 2.4519 9.9%
3itywide Net of
3iV Center $ 20.7851 $20.004($ (0.2805)-3.8"/"$ 22.9217 $ 2.1 366 r0.3%
Determining the Operoting Milloge Levy
The first building block in developing o municipol budget is the estoblishment of the volue of one
mill of toxotion, wherein the mill is defined os $].00 of od volorem tox for eoch $],000 of
property volue. For the City of Miomi Beoch, the volue for eoch mill is determined by the 2014
Certificotion of Toxoble Volue ond hos been set ot $27..l million. Florido Stotutes permit o discount
139
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-24
of up to five percent for eorly poyment discounts, delinquencies, etc. Therefore, the 95 percent
volue of the mill is $25.7 million. Net of Center City RDA tox increment ovoiloble to the Generol
Fund, the volue of one mill ot 95 percent is $22.0 million.
lmpocts of Chonges in Property Vqlues
The FY 2013/14 operoting milloge rote for generol City operoiions wos 5.8634 bosed on July,
2013 Certificotion of Toxoble Volue. Bosed on the July 1 ,2014 Certificotion of Toxoble Volue,
5.8634 mills would generote opproximotely $,l65..l million ot .l00% collection ($tSO.q million ot
95% collection) in generol tox revenues, on increose of $tA.S million ot .l00% collection ($tS.O
million ot 95% collection) over FY 2013/14 property tox revenues Citywide (Generol Fund, City
Center RDA ond the South Pointe oreo). The Generol Fund property tox revenues would increose
by $l 1.9 million, if the FY 2013/14 milloge rote wos mointoined.
Further, theJonuory,l 2013 tox roll Citywide declined by $.l.02 blllion 14.1%l between theJuly
1,2013 voluotion ond the July 1 ,2014 voluotion due to oppeols, odiustments, etc., whlch is port
of the reoson thot the FY 20.l 4/15 "rolled-bock rote" is significontly less thon the FY 2013/14
current milloge rote.
Stote Legisloted Operoting Milloge R.equiremenfs
Further, pursuont to recently enocted Stote legislotion, the City moy elect to opprove milloge rotes
obove the roll-bock rote up to the constitutionol cop of l0 mills subiect to the following votes by the
Commission or referendum:
. Option l: A moioriiy of the Commission is required to opprove o milloge up to 7.2121
(equivolent to 3..l5 percent increose in property tox revenues). The 3.15 percent increose is the
stote per copito personol income goin for the prior colendor yeor.
. Option ll: A wo+hirds opprovol (5 of Z votes) of the Commission is required to opprove o
milloge up to 7.9333 (equivolent to o 10 percent increose in the od volorem revenues obove
Option l).
. Option lll: A unonimous opprovol of the Commission or referendum is required to opprove o
milloge obove 7.9333 up to the 10 mill cop
The operoting milloge rote of 5.7942 therefore requires o moiority opprovol 14 of 7 votes) of the
Commission.
Determining the Voted Debt Service Milloge Lery
The generol obligotion debt service poyment for FY 2O14/15 is opproximotely $5.9 million.
Bosed on the July 1, 2014 Certified Toxoble Volue from the Property Approiser, these bonds would
require the levy of o voted debt service milloge of 0.2295 mills. This represents o decreose of
0.0234 mills.
140
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-25
Combining the Operoting qnd Voted Debt Seryice Milloge Lery
At the )uly 23,2014 Commission meeting, the Commission set the operoting milloge ot the some
level os FY 2013/14 ond the voted debt service milloge decreosed by 0.0234 mills. This
represents o totol decreose in the operoting milloge rote of 0.0234 mills.
On August 29th, the Finonce ond Citywide Proiects Committee voted to reduce the operoting
milloge rote on odditionol 0.0692 mills for o combined milloge rote reduction of 0.0926 mills
compored to FY 201 3/14.
llluskoted below is o comporison of the combined milloge rotes ond od volorem revenues to the
City of Miomi Beoch for FY 2013/14 ond FY 201 4/15 (preliminory) including RDA. lt is
recommended thot in the Generol Fund, 0.,l083 mills of the totol operoting milloge continue to be
dedicoted to renewol ond replocement, resulting in opproximotely $2.,l8 million in renewol ond
replocement funding. The odopted milloge rote is .l.5% less thon FY 2013/14 ond 21.5% less
thon FY 2006/07.
% lnc/Decl
City of Miami Beach Millage Rates
Operating
Capital Reneual & Replacernent
Sub-total Operating Millage
Debt Service
Total
FY 06/07
7.1920
0.1820
FY 13114
5.7551
.
E
i$0.1083
sffid$ilffiffi
lnc/(Dec)
-0.0692
0.0000
F rom F rom
FY13l14 FY 06/07
7.3740
0.2990
5.8634.i
o.252eii.,
-0.0692
-0.0234
-1.2o/o -21.4o/o
-9.3o/o -23.2o/o
7.6730 6.1163;l -0.0926 -1.SYo -21.5o/o
lmpoct on Homesteqded Properties
Amendment l0 to the Stote Constitution took effect on Jonuory I , ,l995 ond limited the increose in
ossessed volue of homesteoded property to the percentoge increose in the consumer price index
(CPl) or three percent (3%), whichever is less. For 2014, the CPI hos been determined to be ,l.5
percent ond therefore, the increose is copped ol 1 .5% for increosed volues os of Jonuo ry 1 , 201 4.
Overoll, bosed on the homesteoded properties in theJonuory 1,2013 homesteod volues os of july
1 , 2013 voluotion, the medion volue of homesteoded property in Miomi Beoch for 2013 wos
$132,371, ond the overoge $312,086. Applying the increose to the morketvolue of oll existing
homesteoded properties from the 20.l3 tox roll, ond the ,l.5 percent CPI odiustment, the impoct of
the milloge rote odiustment to homesteoded properties would be no increose in property toxes os
shown in the following toble.
141
FY 2014/ 15 Adopted Work Plon ond Budget Messoge
Poge A-26
H o mesteaded Properties
FY 2013t14
FY zOL lLs
with 1.5% CP!
lrledian Average trtledian Average
201 3 Pre liminary Taxable Value $ 132,371 $ 317,086 $ 134,357 $ 321,842
Cityof Miami Beach
Operating
Voted Debt
TotalMamiBeach
$776
33
$ 1,859
80
$ zza
31
$ t,aos
74
$ aos $ 1,939 $ 809 $ r,gsg
$ Change in Taxes
Operating
Voted Debt
Total MiamiBeach
$ 2$
(21
6
(6t
$-$
* Source: Mami-Dade County Property Appraiser's - 2013-average-median-homestead-residential-values file
lmpoct on Non-Homesteqded Properties
The onnuol increose in morket volue of o non-homesteod property is copped ot l0 percent (does
not opply io school milloges). The city-wide overoge increose in property volues is 9.9 percent.
The property volue of individuol properties moy increose more or less thon 9.9 percent, but not
more thon 10 percent.
Overlopping Jurisdictionol Operoting ond Debt Service Milloges
City of Miomi Beoch property owners must olso poy property toxes to Miomi-Dode Couniy, the
Miomi-Dode County School Boord, the Children's Trust, the South Florido Woter Monogement
District, Okeechobee Bosin, Everglodes Proiect, ond the Florido lnlond Novigotionol District. These
toxing outhorities represent Z0 percent of o Miomi Beoch property owner's tox bill.
The counlywide tox rote for Miomi-Dode County decreosed by 0.0345 mills to 4.6690; the librory
tox rote increosed 0..lI l5 mills to 0.2840 mills; ond the debt service milloge increosed 0.0280
mills to 0.4500 mills.
The tox rote for the Miomi-Dode School District decreosed slightly fron 7.9770 mills to 7.9740
mills. The Children's Trust milloge is mointoined ot 0.5000 mills. As o whole, the milloge rotes for
the South Florido Woter Monogement District, Okeechobee Bosin, Everglodes Proiect, ond Florido
lnlond Novigotionol District decreosed 0.0174 mills to O.4l8Z mills.
With the odopted rotes for FY 201 4/15, the Miomi Beoch portion of the FY 2014/15 tox bill is
opproximotely 30 percent of the totol bill. Of note the County milloge is 0.9830 mills less lhon
their millage in FY 2006 -. os compored to the City's milloge which is 1.6493 mills less thon the
City milloge in FY 2006 -. Further, the School Boord milloge is only minimolly below the FY
142
FY 2O14/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-27
2006/07 milloge rote, despite the recently proposed decreose. The significont difference in the
totol overlopping milloge rote is o direct result of the City's effort to keep the milloge rotes os low os
possible. A summory of the tox rote chonges is provided in the following toble.
OVERIAPPING TAX MILIAGE FY 06107 Ft t3ll4 Ft L4tLs Variance
trom 13lt4
Variance
trom 06lO7
L4lts
Total
Citv of Miami Beach Millace Rates
Ooeratins 7.t92C 5.7551 5.685S -0.0592 -1.5061
Capital Renewal & Replacement 0.182C 0.108:0.1083 0.0000 -0.0731
Subtotal Operatinc Millaee 7.3744 5,863r 5.7942 -0.0692 -1.579t
Voted Debt Service 0.299C o.2s2l 0.2295 -0.0234 -0.069!
Tota 7.67?A 6.116:5.0237 -0.0926 -1.6493 ?ov,
Miami Dade County
Countvwide 5.515C 4.703l.4.669C -0.0345 -0.946(
Library 0.486C o.L72:0.284C 0.1115 -0.2020
Debt Service 0.28sc o.422(o.450c 0.0280 0.1550
Subtota 6.3860 s.298(5.4030 0.1050 -0.9830 277,
School Board 8.10s0 7,977(7.9744 -0.0030 -0.1310 390/,
Children's Trust o.422C 0.500(0.500c 0.0000 0.0780 2o/,
Other o.736C 0.445:0.4187 -0.0268 -0.3173 2o/,
Tota 233224 20.336t 20.3194 -o,oL74 -3.0026 L00%
lmpoct of Combined Tox Rotes of Overlopping Jurisdiciions on Homesteqded
Properties
The medion ond overoge Jonuory l, 20,l3 toxoble volues of $132,371 ond $3,l2,086,
respectively, will increose by .l.5% CPI in FY 20.l 4/15 due to the Sove Our Homes Cop which
only ollows toxoble volues to increose by 3.0% or CPI, whichever is lower.
Applying the odopted combined milloge rotes to the medion ond overoge toxoble volues results in
on odditionol $38 for the medion ond o $92 increose for the overoge. These increoses ore
mitigoted by no increose in property toxes for the medion or the overoge from the reduction in
milloge in the City of Miomi Beoch's portion of the property tox bill.
Medion properties would poy opproximotely $2,729 for oll toxing lurisdictions combined, while
the overoge toxes generoted would be opproximotely $6,540 per homesteoded property. Of
these toxing iurisdictions, the highest component is the Miomi-Dode School Boord, ot $l,0Zl for o
medion volue property, ond $2,566 for on overoge volued property.
The following toble provides exomples of chonges in properiy toxes for homesteoded properties
using the odopied tox rotes ond potentiol chonges from 20.l3 volues.
143
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-28
lmpact on Hornesteaded Properties Assuming
Chanqes in Taxable Value from Januaw 1,2014
FY 2013114
FY 2014115
with 1.5%CPl
Median A\erage Median I A\,eraqe
2013 Preliminary Taxable Value $ 132,371 $ 317,086 $ 134,3s7 $ 321,U2
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
$ 776 $ 1.8s9
aa 80
$ 778 $ 1,865
31 74
$ 809 $ 1,939 $ 809 $ 1.939
701
1,056
125
1,680
2,529
300
726
1,071
123
1,739
2,566
296
Tota s 2.691 $ 6.448 $ 2.729 $ 6.540
Chanqe in Taxes
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
2$
$-$-
25
15
(2)
59
(4.
Total s 38S 92
As with the City of Miomi Beoch milloge rotes, impocts of the combined iurisdictionol milloge rotes
for non-homesteoded properties ore bosed on the individuol property volues.
The City's onnuol copitol budget contoins copitol proiect commitments opproprioted for Fiscol Yeor
(FY) 201 4/15lCopitol Budget). Preporotion of the Copitol Budgetoccurred simultoneouslywith the
development of the FY 201 4/15 - FY 2018/19 Copitol lmprovement Progrom (ClP) ond FY
201 4/ 15 Operoting Budget.
The Copitol Budget for FY 2014/15 totols $ZOS.S million ond is opproprioted on September 30,
2014. New bond issuonces ore onticipoted to finonce the Convention Center proiect including
RDA, Resort Tox, ond Porking bonds. ln oddition, depending on cosh flow, Stormwoter ond Sewer
bonds moy be issued in FY 20.l 4/15.
Proiects will oddress mony needs in different oreos of the City including: neighborhood
enhoncements such os londscoping, sidewolk restorotion; troffic colming; roodwoy ond bridge
resurfocing ond reconstruction; woter, sewer, ond droinoge system improvements; pork
construction, renovotion ond upgrodes; renovotion of seowolls; porking lot ond goroge renovotion,
144
FY 20,l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-29
construction/renovotion of public focilities; ond vehicle replocement. For o detoiled listing of oll
copitol proiects, pleose refer to the Adopted FY 20.l4,/,l5-20,l8,/,l9 Copitol lmprovement Plon &
FY 2O1 4/ 1 5 Cooitol Budoet document.
ln FY 2005 /06, rhe City estoblished o finonciol gool of funding ot leost 5 percent of the Generol
Fund operoting budget os tronsfers for copitol proiects ond copitol proiects contingency. The
purpose of this gool wos multi-foceted:
l. To provide flexibility in the operoting budget thot would ollow the budget to be reduced
without impocting services during difficult economic times;
2. To ensure thot the City funded needed upkeep on our Generol Fund focilities, ond righto[
woy londscoping, lighting, etc.
3. To provide o mechonism to oddress odditionol scope of smoll new proiects prioritized by
the community ond the Commission insteod of hoving to deloy these for o lorger Generol
Obligotion Bond issue; ond
4. To provide contingency funding so thot proiects where bids were higher thon budgeted did
not hove to be deloyed, especiolly during o heoted construction morket where deloys often
leod to further increoses in costs.
ln recent yeors this funding wos dromoticolly reduced due to funding constroints, ond ot the some
time, reflecting declines in construction industry pricing in those yeors. The Adopted Work Plon ond
Budget incorporotes olmost $4 million in copitol funding. This represents obout 1 .5 percent of the
FY 20,l4/15 Generol Fund operoting budget.
Enterprise Funds ore comprised of Sonitotion, Woter, Sewer, Stormwoter, Porking, ond Convention
Center Deportments. The FY 2014/15 Enterprise Funds Budget is $'129.8 million. This represents
on increose of $19.0 million 112 percent) from the FY 2013/14 budget of $.l60.8 million,
primorily due to:
. lncreoses in solory (3 percent COLA ond 0-2 percent Merit) ond heolth insuronce costs of 9
percent
. An $8.2 mlllion increose in Stormwoter to support the strotegic plonning initiotive to oddress
flooding ond seo-level rise over the next five yeors. This increose is supported by o monthly
Stormwoter rote of $16.67 per Equivolent Residentiol Unit (ERU), whlch represents on
increose for o residentiol customer ol $7.61 per month obove the FY 2013/14 omount of
$q.OO per month.
. A $5..l million increose in Sewer due to on increose of fees chorged by Miomi-Dode Woter
ond Sewer Deportment (WASD) to treot the City's wostewoter, increose in scheduled debt
service for outstonding debt, lower onnuol true-up from WASD, higher DERM fees, ond
145
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-30
existing operoting deficit. This increose is supported by o monthly fee of $2.55 per
thousond gollons, which represents on increose of $.l.21 per thousond gollons from the FY
2013/14 role of $6.34 per thousond gollons.
Porking enhoncements totoling $.l.0 million to increose the cleonliness ond oppeoronce of
the City porking goroges, implementotion of looding zone enforcement, creotion of o new
Goroge Cleonliness lndex, ond implementotion of o new body comero progrom.
Sonitotion enhoncements totoling $85.l ,000 to provide better service ot beochfront
restrooms by odding ottendonts to the restrooms in Lummus Pork ond 2l't Street on
weekends, holidoys, ond speciol events, support the "con on every corner" initiotive by
odding more litter cons ocross the city, ond creoting o new Bothroom Cleonliness lndex to
ossess the 64 public restrooms throughout the ciiy.
Woter reflects o smoll rote increose of $0.02 to poss through the Miomi-Dode Couniy
increose to wholesole rotes for the purchose of potoble woter.
lnternol Service Funds ore comprised of the Centrol Services, Fleet Monogement, lnformotion
Technology, Risk Monogement, Medicol & Dentol ond Property Monogement Divisions. The FY
2014/15 lnternol Service Fund budget is $78.4 million, or 3.97", more thon FY 20.l3/14. lnternol
Service costs ore completely ollocoted to the Generol Fund ond Enterprise Fund deportments, ond
the Risk Monogement Fund reimburses the Generol Fund for the cost of legol services.
The FY 2014/15 ResortTox budget is $62.9 million, on increose of $2..l million or4 percentfrom
FY 20,l3/14. This reflects the continued increose in resort tox revenues, consistent with other
tourism indicotors throughout the County, but especiolly in Miomi Beoch.
Highlights for FY 2014/15 include:
. New enhoncement of $476,000 to support the initiotive to provide better service ot beochfront
restrooms by odding ottendonts to the beochfront restrooms in Lummus Pork ond 2lst street on
weekends, holidoys, ond speciol events.
. New enhoncement of $200,000 to deploy interim lntelligent Tronsporotion System (lTS) solution
for moior speciol events ond high impoct periods.
. $34,084,000 (o $1,,l.l9,000 increose) is provided to the Generol Fund to support new ond
continuing tourism eligible expenditures. New exomples include more prooctive code
enforcement, cleonliness index, pork ronger progrom, homelessness ot Lummus Pork, ond
hurricone ond disoster preporotion equipment, ond increosed support for the Miomi Beoch
146
a
a
FY 20.l 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-31
Botonicol Gorden. Continuing expenditures include public sofety progroms such os oceon
rescue, police services on Lincoln Rood, Oceon Drive/Lummus Pork, Collins Avenue,
Woshington Avenue, ATV officers, Boordwolk security, speciol troffic enforcement ond speciol
event stoffing; ond fire rescue units in tourist ond visitor oreos. The funding olso supports code
complionce services to respond to evening entertoinment oreos ond provides for o portion of the
operotionol costs of the Tourism ond Culturol Development.
$3 million for enhoncing the outcomes from moior events such os Memoriol Doy, including
monogement, Goodwill Ambossodors.
The contribution to the greoter Miomi Convention ond Visitors Bureou remoins flot ot $5.4
million pending controct negotiotions expected to result in o performonce-bosed controct.
The conkibution to the Miomi Beoch Visitor ond Convention Authority will increose from
$2,289,000 to $2,410,000 bosed on the legisloted funding formulo.
$123,000 is provided to continue the locol Miomi Beoch morketing compoign, to be motched
with funds from the Greoter Miomi Convention ond Visitors Bureou, the Miomi Beoch Visitor
ond Convention Authority, ond the Culturol Arts Council. lncluding $23,000 for the
Woshington Avenue tourism enhoncement initiotive.
$230,000 for holidoy decorotions.
$.l00,000 for the sponsorship fee to help offset morketing ond odvertising expenses ossocioted
with the Ms. USA or equivolent event
Although the development of our budget this yeor hos been chollenging, through rigorous review
ond good leodership, the Adopted Work Plon ond Budget for FY 2014/15 is bolonced ond
enobles the City of Miomi Beoch to continue delivering outstonding, enhonced services to our
residents, businesses ond visitors ond continuing structurol enhoncements to ensure the long-term
sustoinobility of the City.
The odopted milloge rote decreose of 0.0926 mills represents opproximotely holf of the remoining
milloge rote reduction gool of 0.2079 ond does not result in o property tox increose to medion or
overoge property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop.
The FY 2014/15 Budget includes service level enhoncements thot oddress high priority needs of the
City os identified through the skotegic plonning process ond 20.l4 Community survey.
I would like to thonk Moyor Philip Levine ond the Members of the Miomi Beoch City Commission for
your continued guidonce, support ond leodership with the budget process ond in helping to
occomplish so much on beholf of our residents ond for the entire Miomi Beoch community.
I would olso like to thonk oll stoff from throughout the City who hove worked hord over the lost yeor
to respond to chonges in priorities from the new City Commission. I would porticulorly like to thonk
147
FY 20.l 4/15 Adopted Work Plon ond Budget Messoge
Poge A-32
my Assistont City Monogers, Chief Finonciol Officer, ond oll Deportment ond Division Directors. I
oppreciote oll of us working together towords developing o bolonced budget thot will help improve
our community. ln porticulor, I would like to recognize ond thonk John Woodruff, Budget Director;
Mike Howord, Budget Officer; Tomeko Otto-Stewort, Budget Monoger; Georgette Doniels, Senior
Budget Anolyst; Vonesso Loyne, Budget Anolyst; Froncis Fronces, Executive Office Associote; Dr.
Leslie Rosenfeld, Chief Leorning Officer; ond Kotherine Gonzolez, Monogement Consultont.
148
ATTACHMENTS . TABLE OF CONTENTS
ATTACHMENT A Adopted Positive lmpact or Minimal Service lmpact, Efficiencies, Etc.
ATTACHMENT B Adopted Additions and Service Enhancements
ATIACHMENT C PotentialAdditions and Service Enhancements NOT INCLUDED in
Adopted Budget
ATTACHMENT D FY 2014115 Confiscated Trust Fund Budget
ATTACHMENT E FY 2014115 Citywide Work Plan
149
ATTACHMENT A
ADOPTED MINIMAL SERVICE IMPACT, EFFICIENCIES, ETC.
Position lmpacts
lmpact
rrumulauve
Oept. lmDact
ruil
Time
raI
Time
rfot,
Vacant Filled
Mgr. ar
Admin
Non
Mot.
titt .;, - .. : ,fisffixs#u , :tfii\
Reduce contractual television production costs of $120,000 by 50% by
addino an in-house Media Soecialist position.s (60.000 s (60.000'1.0
.;
ln FY 2010111a pilot program to reduce overtime in the Fire Suppression
Civision raas approved. The aim of the program was to reduce overtime
cn the weekends by hiring three (3) Fire Firefighter I's to work a vleekend
cnly schedule. The salaries cost for these firefighters was to be offset by
the reduction in overtime costs. Although funding for the salaries of
these firefighters has been included in the department's approved budgel
each year, the u,eekend program uas never implemented. Based on the
structure of the union contract, the most senior and most costly
firefighters r/lould have first option to the weekend schedule and
ultimately creating more costs than savings. The department proposes
utilizing the combined salades of the three firefighters to hire a Training
Division Chief to oversee the training needs of the s\,orn staff. (see
Aflachmenl R)q s (60.000 (3.0 (3.0 (3.0
Total General Funds s {60.000)l $ (60.000}l l2.o'0.0 (3.0'0.0 0.0 l.(
mplement new service model for trades such as carpenters, electricians,
nasons, painters, and plumbers. This is part ofan overall strategyto
:mpou,er each department to control priorities in order to improve the
evel of maintenance and condition of our facilities. ln the 2014
)ommunity Survey, residents rated the appearance and maintenance of
he City's public buildings at 79 percent, a decrease from 87 percent in
he 2O12 survey. The new model should provide greater flexibility and
rotentially enhanced services for specialty uork wttile not resulting in any
:mployees losing employment with the City. However, we will be
educing the number of positions by tvr,enty-t\ /o with associated savings
n equipment, materials, supplies, etc. ln addition, the new model
rrovides greater flexibility by allowing each department to address their
rvrr priorities, minimize delays, and avoid competing department
nterests. The 17 employees affected bythe change (tvto positions are
racant) will be placed in altemate positions within Public Works and the
)arks and Recreation department. Furthennore, their current
:ompensation and benefits vrould not be impacted. Any savings resulting
'rom this chanoe ralould be used to enhance services.$$(19.o',0.0 Q.0 17.0 0.0 (19.0'
Total lnternal Services Funds $17.(o.o
150
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156
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS ANO SERVICE ENHANCEMENTS NOT ]NCLUDED ]N ADOPTED BUDGET
Requests Total
FT PT
to the Elevator Safety Division to facilitate annual licensing and state
requirements and provide administrative support to the Chief Elevator lnspector by adding one Office Associate V
a higher level of customer service and improve
position. This position would prepare and manage meeting notices, return "604-CITY calls, provide assistance to
-in customers, handle incoming mail, maintain the Citys bulletin boards, pay invoices, answer telephones, and
the flow of information extemally and intemally.
resource with the Tourism, Culture, & Economic Development department. This position would provide customer
assistance, results reports, media assistance, logging and archiving video, photo, media clips and project files, and
internal controls by adding a Financial Analyst position to serve as an
for the current cashier at Citv Hall in the Treasury section. 100% funded by Buildinq funds
lmprove efficiency and management of assets and medical supplies inventory by adding a civilian Quartermaster
position. This position was recommended by the Commission on Fire Accreditation lnternational (CFAI) in the annual
report to develop a centralized inventory s)rstem to better track all assets and equipment. This position
would free up the time of administrative Fire Captains and Resource Division Shift Captains would be freed up to
icate more time for value-added activities.
schedule and make repairs in a timely manner. fResfores one Mechanic position ellminated durlng the FY2008
Meet customer service expectations as they relate to tumaround times in the recruitment division by adding an Ofiice
Associate lll position. The most labor-intensive and time consuming activities are associated with making telephone
calls to veriry applicants' former employment histories and schedule pre-employment physicals and fingerprint
capturing appointments. Of these three, the most demanding in terms of time and effort is the verification of
employment. Former employers are reticent to provide information and have no vested interest in responding to our
. Therefore, it falls upon the recruitment staff to call and call again. ln the meantime, hiring decisions remain
unresolved. Most employed applicants are unwilling to give notice at their cunent jobs without a formal job offer from
the City. Our due diligence responsibilities prevent us from making those offers until the pre-employment
checks are complete. Additionally, the Human Resources Department has assumed Cityrvide responsibility for
activities related to the assignment of temporary staffing agency personnel to different departments.
is another labor-intensive. time consuminq function.
process management and performance improvement by adding a Management Consultant position.
would be a catalyst for streamlining, process improvements, improvement initiatives, and
training workshop for 1,300 employees for a 'live'
workshop to better understand how cultural context influences cultural communication, key elements of
cross cultural communication and learn to respond effectively in spite of communication differences.
required sessions do not directly address this topic, and skills learned will help improve internal and external
City's Service Shopper Program supports our Customer Service standards by helping assess how well the
ing its customers by evaluating seNice deliver at interface points. The goal of the program is to obtain
data on customer service to achieve heightened customer service awareness, assist departments in
staff training to improve customer service, evaluate results to improve customer service to meet public
and expectations and assess how the City is serving customers at interface points. Assessments are
during the regular work week from 9:00 a.m. to 5:00 p.m., with several afterhours and weekend
as well. Outsourcing will eliminate the need to utilize city personnel to conduct these ongoing
157
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT !NCLUDED IN ADOPTED BUDGET
Requests Total
FT PT
i
mprove administration and planning of recreation operations and programming by adding two Program Coordinator
)ositions. These positions would provide support needed by the Facility Managers to carry out existing programs at
.he expected service levels, run facilities more eftlciently, and free up time to strategically plan and implement new
rroornmmina 146.000 2.O 0.0
:xpedite and coordinate procurement related activities by adding a Procurement Liaison position. The position would
rssure compliance with policies and regulations, perform contract management, and develop specifications and
;olicitations.60,000 1.0 0.0
:nhance the service level of contractual mowing and green space maintenance by increasing mowing frequency fron
12 to 36 cycles, increasing litter control, adding dune maintenance/clean up, and providing routine pressure cleaning.1,057,000 0.0 0.0
lnhance maintenance and quality of City parks and facilities by adding: annual sod replacement lor all athletic lields,
rdditional gymnastics programming, laser grading of baseball and softball fields, additional playground equipment
rnd repairs, annual resurfacing of fourcourts, additional and replacementof bike racks, and miscellaneous
]ouioment includinq a scissor lift.267,000 0.0 0.0
qddress increasing technology needs by adding an lnformation Tech Specialist lll position in the Technical Services
)ivision. The new position would provide supervisory oversight to the existing four tech positions, address increasing
nventory of laptops/desktops and technology needs, and allow for a direct point of contact to better coordinate the
reeds of the department in lieu of contacting four individuals. lndustry standards recommend a ratio of 1 technician
br every 86 laptops serviced for government organizations of 1,000 or more employees. The Police Department
:unently has 380 deployed laptops being serviced by 3 technicians, a ratio ol 1:'113 technicians to laptops. Hiring an
rdditional technician would adjust the ratio to 1:96, bringing it more in line with industry best practices.72,000 1.0 0.0
rrovide enhanced coordination of fleet management activities by adding a Fleet Specialist position. The new positior
A,ould perform the following functions: develop and implement vehicle replacement programs; coordinate vehicle
ructions, service, repairs, preventive maintenance, delivery, and training; research and evaluate vehicle and
rquipment in support of law enforcement initiatives; monitor installations of AVL in vehicles; maintain vehicle
nventory and maintenance logs; track and process toll violations for police vehicles; and process State license
enewals for vehicles with private license tags. fRestores one Fleet Speciallst posftion eliminated during the
FY2008 budqet process,52,000 1.0 0.0
Enhance records management unit by adding one Sergeant position. This position woulcl perform an andependent
audit and consolidation of UCR coding; provide quality assurance of reports written via the NWS Field Base
Reporting System; assist in the collection of accurate data sets for use in the COMPSTAT process; provide a swom
conduit to the Operations Division for problem resolutions; and investigate and correct Field Base Reporting merge
and content issues.146,000 1.0 0.0
Properly address workload levels in the records management unit by adding an Administrative Aide ll position and
two Data Entry Clerk positions. The Administrative Aide ll position would assist with the workload associated with
cublic records requests and Uniform Crime Reporting. The two Data Entry Clerks would free up Public Safety
Specialists in the Operations Division from data entry duties to focus on duties such as School Crossing Guard
Jetails, writing moving and parking citations, and responding to incidents for police reports and traffic crash reports.
fRestores one Admlnistrative Aide and two Data Entry Clerk posltions eliminated during the FY2010 budget
arocessl 132,000 3.0 0.0
Enhance training unit by adding one Sergeant position. This position would supervise the offacers and civilians
assigned to the Training Section in the performance of their duties in training all personnel in the department and
create a separation of duties between the two sergeants allowing for a permanent Range Master to: effectively
supervise the Range Training Officer, manage the use of the departments driving and force simulators, supervise
and manage all use of force training, develop the firearms training program, manage the Taser training program, and
hidh liahilitu treinind nrodrams 146,000 1.0 0.0
Provide nightime coverage seven days per week on the watenrays of Miami Beach by creating a Marine Patrol
Overnight unit consisting of one Sergeant and four Police Officer positions. The overnight unit would investigate
suspicious vessels, thefts from waterfront properties, burglaries/thefts of vessels and personal watercrafts, enhanced
serach and rescue abilities, enhanced Dive Team abilities and coverage.626,000 5.0 0.0
Expand current ATV coverage by adding two dedicated ATV squads consisting of two Sergeants and eight Police
Officers. The two units would enhance current service levels on the beach and paved beach walk in the areas of
South Pointe Park through 46th Street and help deter beach thefts, alcoholic nuisances, public intoxication, sex-
related crimes, beach after-hours ordinance, and homeless issues.1,251 ,000 10.0 0.0
Enhance criminal investigations by adding a Public Salety Specialist poslton (non-sworn) to penorm the tollowng
functions: retrieve, review, and determine evidentiary value of videos from areas crimes were committed; ensure
proper video evidence recovery and chain of custody in support of other units; provide specialized experience of
commercial and residential security camera installations, transfer of video evidence, and knowledge of video formats
and associated technology. fRestores one Public Safety Specialist posftion eliminated during the FY2010
htrddet nraacssl 74.000 1.0 0.0
Enhance criminal investigations by adding a Sergeant and Detective position. The new positions would perform the
following functions: Create a Career Offender/Fugitive Squad tasked with identifying career criminals and fugitives at-
large in the city; effectively track, monitor, and investigate the 80 plus career criminals residing within the city limits
and more than 600 active warants in the criminal system; and proactively investigate activity using crime analysis
data, field interviews, and surveillances.216,000 2.O 0.0
158
ATTACHMENT C
POTENTIAL FY 2014115 ADDTTIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
driving by adding DUI details to staff six
Costs include overtime and necessary training classes (Standard Field Sobriety Tests, Drug Recognition School, and
lncrease capacity to process GIS requests, analyze spatial data, and automate GIS tasks by adding a GIS Analyst
of six divisions and administrative functions bv addinq an Assistant Director
funds for street and sidewalk maintenance based on
re backlog, increase of public records requests, and support Home
9-'l-1 Records Custodian position in the Public Safety Center Unit.
outreach to new and existinq businesses in the
a business incubator at the Byron Cadye in North Beach. Recurring costs
costs would be pro-rated for 6 months ($'145,000) following the build-out. The one-time costs of $145,000
the last year the department expanded with additional responsibilities, divisions,
of Economic Development, the RDA, and Real Estate Office. An Assistant Depa(ment Director position would
the efficiency and management of the departments responsibilities and new City initiatives being added. ln
the Dosition would address succession planninO within the
430,000GrandTotal@l
159
ATTACHMENT C
POTENTIAL FY 20141'15 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
Requests Total
FT PT
management office (PMO) to handle the implementation of all lT projects . fhe impact to the General Fund would
ter preparedness by backing up City technology data/systems in an out of region data center. Thi
would be phased in over three years. Year one would be $200,000 including a $40,000 one-time
. The one-time charge is proposed to be funded from the lT Tech Fund. Year two would be $1 00K and year
to the General Fund would be $1
to the General Fund would be
insurance coverage to assist recovery in case ol a
last ten years, the amount of coverage the City has purchased has ranged from $10 million to $25 million, in excess
applicabledeductibles. DuringFY20l3ll4,theCityincreaseditswindstormcoveragefrom$'l0millionto$15
million. This enhancement would increase funds necessary to purchase an additional $5 million of named windstorm
for a total of $20 million. ($330,000) Ihe to the General Fund would be
Material Standards. The proposed standards would ensure that materials selected are compatible for the saltwater
of Miami Beach to avoid accelerated deteoriation of components. Examples include the selection of
for air conditioning systems, park benches, janitorial dispensers, signage, and fencing materials. The
would improve the longevity of materials and reduce maintenance and replacement costs. (one-tirre
to the General Fund would be
property management suppon and a0mlnlstrallve servlces Dy aoolng an
position. This position would address additional work load from addressing the backlog of capital renewal and
projects in the areas of procurement, accounts payable, and general administrative support. TDe
to the General Fund would be
, and video of storm drainage box
Expand marketing efforts to book the Convr
different reward and promotional initiatives.
funds for promotional items to support
These items would be used in conjunction with advertising campaigns as
160
ATTACHMENT D
Police Department
Gonfiscations - Federal& State Funds
FY 2014115 ADOPTED BUDGET
FEDERAL FUNDS:
Federal Funds - (603)
STATE FUNDS:
State Funds - (607)
Total Federal & State Funds
FY1 5
Request
Orqanizational Development Travel & Off-site testinq 50,000
Trainino Suoolement to supplement LETTF 60.000
Crime Scene 3D Camera Svstem 90,000
Bulletoroof Vest Partnership 35,000
Graffiti eradication throuqh Teen Job Corp.25,000
Bodv Cameras 310,000
Gvm Equipment 10,000
Total Funds (603)580.000
Costs connected with the prosecution/processinq of forfeitures.20,000
Crime Prevention initiatives & School Liaison Proiects 30,000
AR Rifle Prooram/initiative- Citv's match for reimbursement of rifles at $500.15,000
15oh of State Funds collected in FY13 to be used for drug abuse treatment, drug anc
crime orevention education and non-profit communitv based proqrams.19.000
PAL Boxino Prooram 47.000
VOCA Salarv Match 45,000
Iotal Funds (607)176,000
.T6"0-66-
161
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x
ts
al'tE
&4IAMIBTACH
CITYOFMIAMI BEACH
NONCE OF PUBLIC HEABINGS
NOTICE lS HEREBY given that Public Hearings will be held by the Mayor and City
Commission of lhe Cify of Miami Bea*r, Florida, in the Commission Chambers, 3rd
floor. City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on Tuesday.
Saptember 30, 2&14, to consider lhe following:
5:01 p.m.
Adopt Final ,AdValorem Millage for General Operating Purposes
A Resolution Adoptingi I ) The Final Ad Valorem Millage Of 5.7942 Mills For General
Operating Purposes,Which lsThi*een And Four-Tenths Percent (13.4%) MoreThanThe
"Rolled-Back" Rate Of 5.1076 Mills;,And 2)The Debr Service Millage Hate Of 0.2295 Mills
For FiscalYear {FY} 2014/15. tnquiries may be directed to the Budget & Performance
lmp rove ment Office at. 305.673^75fi ,
5:{}1 p.m.
Adopt Final Budgets For General, G.O., RDA. Enterprise, lnternal Service, And Special
Revenue Funds
A Resolution Adopting Final Budgets ForThe General, G.O. Debt Service, RDA Ad
ValoremTaxes, Enlerprise, lnternal Service Funds, and Special Revenue Funds For Fiscal
Year {FY} 2014115. lnquiries may be directed to the Budget & Performance lmprwement
Of{i ce at 305. 673.7 5 1 0-
5:l!2 p.m.
Adopt Final AdValorem Millage {or Normandy Shores Local Government
A Resolution OfThe Board Of Direaors OfThe Normandy Shores Locai Government
Neighborhood lmprovernenl District AdoptingThe Final Ad Valorem Millage Rare Of
1.1305 Mif ls For FiscalYear lFYl 2014115 ForThe Normandy Shqres Local Golrelnlnent
District.Which ls One Percent {1%} LessThanThe "Rolled-Back" Rate Of 1.1391 Mills.
lnquiries fiay be directed to the Budget & Performance lmprovement Office at
305.673.7510.
5:02 p,rn.
Adopt Final Operating Budget For Normandy Shores Local Government
A Resolution OfThe Board Of Direc{ors OfThe Normandy Shores Local Govemment
Neighborhood lmprovement District AdoptingThe final Operating Budget For Fiscal
Year {FY) 2014115. lnguiries may be direeted ta the Eudget & Performance lmprovement
Offi ce at 30 5. 67 3.7 5 I 0.
5:S p.m.
Adopt Final FY 2014115-2018/19 Capital lmprovement Plan & Capital Budget
A Resolution Adopting The Final Capital lmprovement Plan For Fiseal Years {FY}
2014115-201&1S And AdoplingThe City Of Miarni Beach Final Capital Budget For (FY)
2A$/15. lnquiries may be directed to the Budget & Performance lmprovement Office
at i45.673.7510.
lnlerested parties are invited to appearut this meeting, or be represented by an agent,
or to express their views in writing addressed to the Cily Commission, c/o the Cily
Clerk, 1700 Convention C"nterDrive, 1st Floor, Ctry Hall, Miami Beach. Florida 33139.
Copies of these ilem$ are available for public inspection during normal business hours
in the City Clerk! Office, 1700 Convention Center Drive, lst Floor, City Hall, Miami
Bea*r. Florida 33139.This meeting, or any item therein, may be continued, and under
such circumstan6es, additional legal notice need not be provided.
Pursuant to Section 286.0105, Fla. Star., rh€ City hereby advises lhe public that if a
person decides to appeal any decision made by the City Commission wilh respect to
any matter considered at its meeting or its hearing, such person musl ensure that a
verbatim record of the proceedings is made, whidr record includes lhe tesiimony and
evidence upon whidl the appeal is to be based.This notice does not constitute consent
bv the Ctiy for the introduction or admission of otherwise inadmissible cr irelevanl
evidence. nor does it auihorize drallenges or appeals not olherwise allowed by law.
To request this material in accessible format. sign language interpr€ters, information
on access for persons with disabilities and/or arry accommodatign lo review any
docoment or participale in any Cily-sponsored proceeding" please contact us five days
in advance at 305.673.7411(voice) orTTY users may also call the Florida Relay Service
al7 11.
Rafael E. Granado, City Clerk
City of Miami Beach
o2E
174
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL
GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE FINAL AD
VALOREM MTLLAGE RATE OF 1.130s M|LLS FOR FTSCAL YEAR (FY) 2014115 FOR THE
NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH lS ONE PERCENT (1.0%) LESS
THAN THE'ROLLED-BACK'RATE OF 1.1391 MILLS.
lntended Outcome
lncrease visibility of police; Maintain crime rates at or below national trends
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following areas for the
City to address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 98%)o Neiohborhood safetv durino the eveninq/niqht (Residents: 88%)
Item Summarv/Recommendation :
The FY 2014115 proposed budget is $222,000. The proposed budget provides for continual 24-hour
security and includes two line items which were requested and approved by the Normandy Shores
Neighborhood District Homeowners' Association on July 11, 2014. These include $10,000 for security
camera upgrades to the North Shore-Fairway entrance; and $10,000 for potential additional costs
related to the securitygate project. The proposed budget is 1% ($3,000) lowerthan the FY 2013114
adopted budget.
The proposed ad valorem millage recommended by the Administration is 1.1305 mills. This millage
rate will fund the proposed budget for the district. This millage rate is 0.1382 mills (10.9%) lower than
the FY 2013114 adopted millage of 1.2687. This tax levy would generate proceeds of $151,900
($144,300 at 95%). The FY 2014115 proposed millage rate will require a majority vote.
The rolled-back rate is the millage rate required to produce the same level of property tax revenue on
FY2014115ascollectedinFY2O13l14. Therateiscalculatedasl.l39l,or0.l296millslessthanthe
millage rate adopted for FY 2013114.
The first public hearing on the District's tentative millage rate and budget for FY 2014115 was held on
September 10,2014. The millage rate presented herein is that which was tentatively adopted at the
end of the first ino held on that
Financial lnformation :
Source of
Funds:
Amount Account
1
2
OBP!Total
Financia! lmpact Summary The July 1, 2014 Certification of Taxable Value from the Miami-Dade
Property Appraiser reflects a 10.7 percent increase in property tax values from the July 1, 2013 tax roll
certification. The proposed millage rate for the FY 2014115 budget results in property taxes of
$151,900 in the Normandy Shores Neighborhood District Homeowner's Association ($144,300 at
95%).
AGETTTBA nan R7B /& A/TIAMIBEACH sa76 ?'.3O'/{175
g MIAMIBEACH
City of Miomi Beqch, 1700 Convention Center Drive, Miomi Beoch, Florido 33 139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
ADOPTING THE FINAL AD VALOREM MILLAGE RATE OF 1.1305 MILLS FOR
FtscAL YEAR (FY) 2014t15 FOR THE NORMANDY SHORES LOCAL
GOVERNMENT DTSTRTCT, WH|CH tS ONE PERCENT (1%) LESS THAN THE..ROLLED.BACK" RATE OF 1.1391 MILLS.
ADM! NISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission, acting in its capacity
as the Board of Directors for the Normandy Shores Local Government Neighborhood
lmprovement District, adopt the attached resolution which authorizes the City Manager to
transmit the following information to the Miami-Dade County Property Appraiser:
1) The final adopted millage rate of the Normandy Shores Neighborhood
lmprovement District for FY 2014115:
General Operating 1 .1 305 mills (0.1 382 decrease from last year)
2) The final adopted millage rate of 1.1305 mills is 1% less than the "Rolled-
Back" Rate of 1.1391 mills.
The first public hearing on the tentative District millage rate and budget for FY
2014115 was held on September 10, 2014. The millage rate herein is that which
was tentatively adopted at the end of the first public hearing on that day.
BACKGROUND
The Normandy Shores Local Government Neighborhood lmprovement District, a dependent
taxing district of its principal, the City of Miami Beach, was established in 1994 to provide
continual 24-hour security to this gated community; FY 2014115 represents its twenty-first
year of operation.
It was established by Ordinance 93-2881, and has the authority "to levy an ad-valorem tax
on real and personal property of up to two mills, provided that no parcel of property will be
Mayor Philip Levine and Members of City
Jimmy L. Morales, City Manager
September 30,2014
A RESOLUTION OF THE
SHORES LOCAL GOVERN
D OF DIRECTORS OF THE NORMANDY
RHOOD IMPROVEMENT DISTRICT
176
FY 2014115 Normandy Shores Final Millage Rate
September 30,2014
Page 2 of 3
assessed more than $500 annually for such improvements". During FY 1998/99 the amount
of annual funding to be provided by the City and the dependent status of the District were
issues discussed by the Finance and Citywide Projects Committee. A determination was
reached that the City would fund 35% of the annual cost of the operation of the community
gate guard. This cost will eventually be funded from the golf course operation of the
Normandy Shores Golf Course. lt was further agreed that the City would continue to
supplement the District at current levels until both issues were resolved. On August 29,
2002, the Administration met with the Normandy Shores Local Government Neighborhood
lmprovement District representatives and agreed to eliminate the $500 cap on the highest
valued home in the District. The enabling legislation was adopted by the Commission on
September 25, 2002. This ensures that the City's contribution from the General Fund
remains at35o/o of the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted
in accordance with Florida Statutes. This procedure requires that this Resolution be
considered immediately after the millage and budget of the principal taxing authority, i.e.,
City of Miami Beach.
It also prescribes that a final millage be adopted first. This is accomplished by adopting a
Resolution which states the percent increase or decrease over the "Rolled-back" rate, the
percentage increase, and the millage rate be publicly announced before adoption of the
millage resolution. Following this, another Resolution which adopts the final Normandy
Shores District operating budget must be approved. (See accompanying District Budget
Agenda item for details).
ANALYSIS
On July 1, 2014, the City received the 2013 Certification of Taxable Value from the Property
Appraiser's Office stating that the taxable value for Normandy Shores is $134,363,196
which includes an increase of $91,358 in new construction, renovation, etc. The preliminary
value represents an increase of $13,023,331 from the July 1,2013 Certification of taxable
Value of $121,339,865 (10.7 percent) and an increase of 1 1 .5 percent over 2013's July 2013
value of $120,557,974. !t is important to note that the January 1,2013 tax roll for
Normandy Shores decreased by almost $782,000 (0.6%) between the July 1, 2013
valuation and the July 1 ,2014, due to appeals, adjustments, etc.
FY 2014115 Budget
The current service level budget reflects budget increases or decreases necessary to
provide the current level of services in the coming year. The FY 2014115 budget totals
$222,000 and includes two line items which were requested and approved by the Normandy
District Homeowners'Association on July 11,2014. These include $10,000 for security
camera upgrades to the North Shore-Fainruay entrance; and $10,000 for potential additional
costs associated with the new gate. The budget is 1% ($3,OOO1 lower than the FY 2013114
177
FY 2014115 Normandy Shores Final Millage Rate
September 30,2014
Page 3 of 3
adopted budget.
The ad valorem millage recommended by the Administration is 1.1305 mills. This millage
rate will fund the current service level budget for the District. This millage rate is 0.1382
mills (10.9%) lower than the FY 2013114 adopted millage of 1.2687. This tax levy would
generate proceeds of $151,900, which will be budgeted at95o/o, $144,300.
The rolled-back rate is the millage rate required to produce the same level of property tax
revenue on FY 2014115 as collected in FY 2013114. The rate is calculated as 1.1391, or
0.1296 mills less than the millage rate adopted for FY 2013114. The rolled-back millage rate
tax levy would generate proceeds of $153,059. The difference between the current service
level and rolled-back rate levy is $1,165. The adoption of the current service level millage of
1.1305 would require a majority vote of the Commission.
Further, pursuant to State Statute, the City may elect to approve millage rates above the
rolled-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum :
. Option l: A majority of the approval of the Commission Millage is required to approve a
millage up to 1 .1750 (equivalent to a 1.69% increase in Property Tax revenues). The
3.15o/o increase is the state per capita personal income gain for the prior calendar year.
. Option ll: A two-thirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 1.2925 (equivalent to a 10% increase in Property Tax revenues above
Option l).
. Option lll: A unanimous approval of the Commission or referendum is required to
approve a millage above 1.2925 mills
The proposed rate of 1.1305 requires a majority approval (4 of 7 votes) of the Commission.
It must be noted that in accordance with State Statute, there is a 10 mill operating cap which
cannot be exceeded without voter approval. Combining both millages from the dependent
district (1.1305) and the principal taxing authority (6.0237) totals 7.1542 mills, which is
2.8458 mills less than the 10 millcap.
The first public hearing on the tentative District millage rate and budget for FY 2014115 was
held on September 10, 2014. The millage rate presented herein is that which was
tentatively adopted at the end of the first public hearing on that day.
CONCLUSION
The City Commission, acting in its capacity as the Board of Directors of the District, should
adopt the attached Resolution which establishes a final millage.
JLM/JWe
178
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD
IMPROVEMENT DISTRICT ADOPTING THE FINAL AD VALOREM
MTLLAGE OF 1.1305 M|LLS FOR FISCAL YEAR (FY201411s FOR THE
NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH IS
oNE PERCENT (1.0%) LESS THAN THE "ROLLED-BACK" RATE OF
1.1391 MTLLS.
WHEREAS, for the purpose of providing security services within the Normandy Shores
neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-2881 on October
20,1993,which authorized the creation of the NormandyShores Local Government Neighborhood
lm;irOvement District (District); and
WHEREAS, Section 200.065, Florida Statutes, specifies the method by which
municipalities may fix the operating millage rate and adopt an annual budget for dependent taxing
districts; and
WHEREAS, the maximum millage that can be approved by a simple majority (4/7) vote is
1.1750; anything beyond that requires a 5/7th' vote; and
WHEREAS, on July 23,2014, the City Commission, following duly noticed public hearing,
adopted Resolution 2014-28675 which set the proposed operating millage rate for the District at
1.1305 mills for the purpose of providing security services within the District; and
WHEREAS, accordingly, on September 1A,2014, pursuant to Section 200.065 of the
Florida Statues, the City Commission, acting as the Board of Directors of the District, held its first
duly noticed public hearing to consider the Tentative Ad Valorem Millage and Tentative Operating
Budget (FY 2014115) for the District; and
WHEREAS, accordingly, on September 30,2014, pursuant to Section 200.065 of the
Florida Statues, the City Commission, acting as the Board of Directors of the District, held its
second duly noticed public hearing to consider the Final Ad Valorem Millage and Final Operating
Budget (FY 2014115) for the District; and
NOW THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF DIRECTORS OF THE
NORMAN DY SHORES LOCAL GOVERN ME NT N EIGHBORHOOD IMPROVEM ENT DISTRICT,
that, following a duly noticed public hearing on September 30, 2014, the Board herebyadopts the
Final Operating Millage rate of 1.1305 mills for the District for FY 2014115, which is one percent
(1 .OYo) less than the "Rolled-back" rate of 1 .1391 mills.
PASSED and ADOPTED this 30th day of September 2014.
ATTEST:
Chairperson of the District
APPROVED AS TO
.FORM & LANGUAGE
& FOR EXECUTIONSecretary to the District
.-.---- ^ A
-l_r.-!LU",L r-11-<k
City AttomeY Date179
t4lAlll !$itD- l llqnttrmi{,Sgt,
TCIAMIBT&CH
CITY OF MIAMI BEACH
NONCE OF PUBLIC HEABINGS
NOTICE lS HERESY given that Public Hearings will be held by the Mayor and City
Commission of th€ City of Miami Beach, Florida, in the Commission Chambers, 3rd
floor. City Hall, 1700 Convention Center Drive. Miami Beach, Florida, on Tuesday,
September 3Q 2Ot4, ta consider the fotiowing:
5:tl p.m,
Adopt Final AdValorem Millage for General Operating Purposes
A Resolution Adopting: l) The Final Ad Valorem Millage Of 5.7942 Mills For General
Operating Purposes.Which lsThirteen And Four-Tenths Percent (13.4%) MoreThanThe
"Rolled-Back" Rate Of 5.1076 Mills; And 2)The Debr Service Millage Bate Of 0.2295 Mills
For FiscalYear (FY) 2014115. lnquiries may be dirccted to the Eudget & Performance
I mp rove men t Of fice a t 305.673.75 I 0.
5:01 p.m.
Adopt Final Budgets For General, G.O., RD& Enterprise, lnternal Service.And Special
Revenue Funds
A Fesolution Adopting Final Budgets ForThe General, G.O. Debt Service, ROAAd
ValoremTaxes, Entergrise, lnternal Service Funds, and Special Revenue Funds For Fiscal
Year tFy) 2014/15. lnquiries may be directed tothe Budget & Performance lmprovement
Office at 3A5.673.751A-
5:(}2 p.m.
Adopt Final AdValorem Millage for Normandy Shores Local Government
A Resalution OfThe Board Of Directors OfThe Normandy Shores Local Government
Neighborhood lmprovement District AdoptingThe Final Ad Valorem Millage Rare Of
1,1305 Mills For FiscalY€ar (FYJ 2firy15 ForThe Norryratrdy Shores Local Government
Disirict,Which ls One Percent {1%) LessThanThe "Rolled-Back" Rate Of 1.1331 Mills.
lnquiries may be directed to the Budget & Pedormance lmprovement Office at
305.673.75fi.
5:02 p,m,
Adopt Final Operating Budget For Normandy Shores Local Governmenl
A Resolution OlThe Board Of Directors OfThe Normandy Shores Local Govemment
Neighborhood lmprovement District AdoptingThe Final Operating Budget For Fiscal
Year (FY) 2014115. lnquiries may be directed to the Eudgei & Performance lmprovefient
Office at 305.673^7510.
5:fi1 p.m.
Adopt Final FY 2014/1 5-2018119 Capital lmprovement Plan & Capital Budget
A Resolution Adopiing The Final Capital lmprovement Plan For Fiscal Years (FY)
2014i15-2018119 And AdoptingThe City Of Miami Beach Final Capital Budget For (FY)
2014115. lnquiries may be directed to the Budget & Performance lmprevement Office
at 345.673.V510.
lnterested parties are inyited to appearatthis meeting, or be represented by an agent,
or to express their views in writing addressed to the City Commission, c/o the City
Clerk, 1700 Convenlion Center Drive. lst Floor. City Hall, Miami Beach, Florida 33'139.
Copies ofthese ltems are available for public inspection during normal business hours
in th€ City Clerk's Office, 1700 Convention Center Drive, 1st Floor, City Hall, Miami
Beactr, Florida 3313g.This meeting. or any item therein, may be continued, and under
such circumstances, additional legal notice need not be provided.
Pursuant to Section 286.0105. Fla. Stal.. lhe City hereby advises the public that if a
person decides to appeal any decision made by the Ciry Commissior with respect 10
any matter considered at its meeting or its hearing, such person must ensure that a
verbetim record ofthe proceedings is made, whictr record includes the testimony and
evidence upon whidr the appeal is to be based.This notice does not consiitute aonsent
by the City for the iotroduction or admission of otherwise inadmissible or irrelevant
evidence. nor does it aulhorize drallenges or appeals no! othenaise allowed by lau
To request this material in accessible format, sign language interpreters. information
on access for persons with disabilities and/or arry accommodation to review any
document or participate in any Cily-sponsored proceeding, please contacl us five days
in advance at 305.673.741'1(voice) orTTY users may also call the Florida Relay Service
ar 711.
Rafael E. Granado, City Clerk
City of Miami Beach
s35
180
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL
GOVERNMENT NEIGHBORHOOD DISTRICT ADOPTING THE FINAL OPERATING BUDGET FOR
FISCAL YEAR (FY\ 201 4115.
Kev lntended Outcome Supported:
lncrease visibility of police; Maintain crime rates at or below national trends
;upporting Data (Surveys, Environmenta! Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following areas for the City
to address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 98%)
a ino the eveninq/niqht (Residents: 88%
Item Summarv/Recommendation :
The total expenditures to provide the operating budget to this district is $222,000 for FY 2014115. The City
of Miami Beach General Fund is required to provide 35% of the total operating expenditures ($77,700),
and the City has funded the 35% for each of the twenty years since the District was established. The
amount provided by the General Fund for this purpose in FY 201 3114 was $78,750.
The FY 2014115 budget is $222,000. This budget provides for continual 24-hour security and includes two
line items which were requested and approved by the Normandy Shores Neighborhood District
Homeowners'Association on July 11,2014. These include $10,000 for security camera upgrades to the
North Shore-Fairway entrance; and $10,000 for potential additional costs related to the security gate
project. The budget is 1% ($3,000) lower than the FY 2013114 adopted budget.
Thefirst public hearing on the District's tentative millage rate and budgetfor FY 2014115 was held on
September 10,2014. The City Commission adopted the tentative millage of 1.1305 and the operating
budget for the district in the amount of $222,000.
Financial lnformation :
AGENDA nen fl78 Z
,or, ?-30-/y
Source of
Funds:
Amount Account
1 $ 144,300 Normandy Shores District
2 77,700 General Fund
OBPI Total $ 222,000
Financiat Impact Summary The FY 2014115 General Fund portion of funding totals $77,700, which is
$1.050 less than the FY 2013114 amount of $78,750.
($ MtrAMIBEACH 181
g MIAMIBEACH
City of Miqmi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members the City C
Jimmy L. Morales, City Manager
DATE: September30,2014
SUBJECT: A RESOLUTION OF THE OF BOARD OF DIRECTORS OF THE NORMANDY
NEIGHBORHOOD IMPROVEMENT DISTRICTSHORES LOCAL GOVERNM
ADOPTING THE FINAL OPERA BUDGET FOR FTSCAL YEAR (FYI2014115.
ADMIN ISTRATION RECOMMEN DATION
Adopt the Resolution which establishes the final operating budget for the Normandy Shores
Local Government Neighborhood lmprovement District for FY 2014115 in the amount of
$222,000.
BACKGROUND
The Normandy Shores Local Government Neighborhood lmprovement District (the District), a
dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to
provide continual 24-hoursecurityto this gated community;FY 2014115 represents its twenty-first
year of operation.
The Districtwas established by Ordinance 93-2881, and has the authority"to levyan ad-valorem
tax on real and personal property of up to two mills, provided that no parcel of property will be
assessed more than $500 annually for such improvements". During FY 1998/99 the amount of
annual funding to be provided by the City and the dependent status of the District were issues
discussed by the Finance and Citywide Projects Committee. A determination was reached that
the City would fund 35% of the annual cost of the operation of the community gate guard. This
cost will eventually be funded from the golf course operation of the Normandy Shores Golf
Course. lt was further agreed that the City would continue to supplement the District at current
levels until the Golf Course assumes this cost. On August 29,2002, the Administration met with
the Normandy Shores Local Government Neighborhood lmprovement District representatives
and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling
legislation was adopted bythe Commission on September25,2002. This ensures thatthe City's
contribution from the General Fund remains at 35o/o of the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted in
accordance with Florida Statutes. This procedure requires that this Resolution be considered
immediately after the final millage for Normandy Shores District has been adopted (See
accompanying District Millage Agenda ltem for details).
TO:
FROM:
182
FY 2014115 Normandy Shores Final Budget
September 30,2014
Page 2 of 2
ANALYSIS
The total operating expenditures to provide the proposed budget to this district is $222,000 for FY
2014115. The City of Miami Beach General Fund is required to provide 35% of the total operating
expenditures ($77,700), and the City has funded the 35% for each of the twenty years since the
District was established. The amount provided by the General Fund for this purpose in FY
2013114 was $78,750. The $222,000 budget inFY 2014/15 includes two line items which were
requested and approved by the Normandy District Homeowners'Association on July 1 1,2014.
These include $10,000 for security camera upgrades to the North Shore-Fairway entrance; and
$10,000 for potential additional costs associated with the new gate. The budget is 1% ($3,000)
lower than the FY 2013114 adopted budget.
The $77,700 impact to the General Fund from the FY 2014115 proposed budget is $1,050 less
than the FY 2013114 adopted budget impact of $78,750.
To provide the current level of security required by this district, the Administration recommends
the proposed ad valorem millage of 1.1305 mills. This tax levy will generate proceeds of
$153,059. The decrease of 0.1382 mills from the prior year millage represents an annual
decrease of $44.48 to the City averag e 2014 homesteaded property of $321,842 taxable value, a
total of approximately $534 per year.
On September 10, 2014, the Mayor and City Commission adopted the tentative operating budget
for the District in the amount of $222,Q00 and the operating millage rate of 1.1305.
The final operating budget for the District is as follows:
Revenues
Ad Valorem Tax $ 144,300
City's General Fund 77.700Total $ 222,000
Expenses
Security Service $ 173,000Maintenance 29,000
Gate & Security Cameras 20.000Total $ 222,000
CONCLUSlON
The City Commission, acting in its capacity as the Board of Directors of the Normandy Shores
Local Government Neighborhood lmprovement District, should adopt the attached Resolution
which establishes a final FY 2014115 operating budget of $222,000.
LM/JW
@
183
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT
DISTRICT ADOPTING THE FTNAL OPERATING BUDGET FOR FISCAL YEAR
(FYl2o14t15.
WHEREAS, for the purpose of providing security services within the Normandy
Shores neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-
2881 on October 20, 1993, which authorized the creation of the Normandy Shores Local
Government Neighborhood lmprovement District (District); and
WHEREAS for the purpose of providing security services within the District, a
final budget has been developed to fund projected FY 2014115 operating expenses; and
WHEREAS, accordingly, on September 10, 2014, pursuant to Section 200.065 of
the Florida Statues, the City Commission, acting as the Board of Directors of the District,
held its first duly noticed public hearing to consider the Tentative Ad Valorem Millage and
Tentative Operating Budget (FY 2014115) for the District; and
WHEREAS, accordingly, on September 30,2014, pursuant to Section 200.065 of
the Florida Statues, the City Commission, acting as the Board of Directors of the District,
held its second duly noticed public hearing to consider the Final Ad Valorem Millage and
Final Operating Budget (FY 2014115) for the District.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF
DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NETGHBORHOOD IMPROVEMENT DISTRICT, that, following a duly noticed public
hearing on September 30, 2014, the Board hereby adopts the final operating budget for
the Districtfor FY 2014115 as summarized and listed below:.
PASSED and ADOPTED this 30th day of September,2014.
Revenues
Ad Valorem Tax
City's General Fund
Total
Expenses
Security Service
Maintenance
Gate & Security Cameras
Total
$ 144,300
77.700
$ 222,000
$ 173,000
29,000
20.000
$ 222,000
Chairperson of the District
, A,PPROVED ASTO -FORM & IANGUAGE
ATTEST:
Secretary to the District
City Attorney184
x
lllAxl !iER4. D- I " l4iimjHgi{q:ggm
&AIAMIBTACH
CITYOFMIAMI BEACH
NONCE OF PUBLIC HEABINGS
NOTICE lS HEBEBY given that Public Hearings will be held by the Mayor and Ciry
Commission of ihe Ciry of Miami Bea*, Florida, in the Commission Chambers. 3rd
floor. City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on Tuesday.
September 3Q 2{X4 lo considerthe following:
5:Ol p.m.
Adopt Final AdValorem Millage for General Operating Purposes
A Resolution Adopring: 1)The Final Ad Valorem Millage Of 5.7942 Milis For General
Operaling Purposes,Which lsThirteen And Four-Tenths Percent {13.4%} MoreThanThe
"Rolled-Back" Rate Of 5.'1076 Mills; And 2)The Debt Service MillagB Bate Of 0.2295 Mills
For FiscalYear {FY} 2014/15. lnquiries may be directed ta the Bodget & Pertormance
lmprovement Offrce at i05.67i.7510.
5:Ol p.m.
Adopr Final Budgets For General, G.0.- RDA" Enterprise. lnternal Service.,{nd Speeial
Revenue Funds
A Resolution Adopting Final Budgets ForThe General, G.O. Debt Service, RDAAd
ValoremTaxes, Enlerprise, lnternal Service Funds, and Special Revenue Funds For Fiscal
Year iFYl 2014/15. lnquiries may be directed to the Eudget & Perfarmance lmprovement
Off i ce at 3A5. 673.7 5 I o.
5:02 p.m.
Adopt FinalAdValorem Millage for Normandy Shores Local Government
A Resolution OfThe Board Of Directors OfThe Normandy Shores Local Government
Neighborhood lmprovemerd District AdoplingThe Final Ad Valorem Millage Bare Of
1.1305 Mills For FiscalYear lfYl 291415 FqrThe Normandy Shores Local Goyelnment
District,Which ls One Percent {1%) LessThanThe "Rolled-Back" Rale Of 1.13Si Mills.
lnquiries may be directed to the Budget & Peiormance lmprovemenr Office at
305.673.7510.
5:02 p,rn,
Adopt Final Operating Budget For Normandy Shores Local Governmenl
A Resolutian OfThe Board Of Directors Of The Normandy Shoras Local Govemment
Neighborhoad lmprovement District AdoptingThe Final Operating Budget For Fiscal
Year (FY) 2014115.lnquiries may be directed ta the Eudget & Performance lmprovement
Offi ce at 305.673.7 5 I 0.
5:B p,rn.
.Adopt Final FY20'14/15-2018/19 Capital lmprovement Pl6n & Capital Budget
A Eesolution Adopting The Final Capital lmprovement Plan For Fiscal Years {FY)
2014i15-20191S And AdoptingThe Ciry Of Miami Beach Final Capital Budget For {FY)
2014115. Inquiries may be dirccted to the Budget & Performance lmpravement Office
at 345.673.7510.
lnterested parties are invited to appearatthis meeting, or be represented by an agent.
or to express their views in writing addressed to the Cily Commission, c/o the City
Clerk,1700 Conveniion Center Drive, lst Floor, City Hall. Miami Beach. Florida 33139,
Copies of these ilems are available for public inspectiolduring normal business hours
in rhe City Clerk's Qffice, 1700 Convention Center Drive, lst Floor, City Hall, Miami
Beact. Florida 33139.This m*ting, or any ilem iherein, may be continued, and under
such circumstan.es, additional legal notice need not be provided.
Pursuant to Section 286.0105, Fla. Stat.. the City h€reby advises the public that if a
person decides to appeal any decision made by the City Commission with respect to
any matter considered at its meeling or its hearing, such person must ensure that a
verbatim record ofthe proceedings is made. which record includes the testimony and
evidence upon which lhe appeal is to be based-This not;ce does not constitute consent
by lhe City for the inlroduction or adrnission of otherwise inadmissible or irrelevant
evidence, nor does it ailthorize challenges or appeals not otherwise allowed by law.
'Ib requesl this material in accessible format, sign language interpreters, information
on access lor persons with disabilities andor any accommodation lo review any
document or parlicipale in any Cily-sponsored proceeding. please contacl us five days
in advance at 305.673.7411{voice} orTTY users may also call the Florida Relay Service
at 711.
Bafael E. Granado, City Clerk
City of Miami geach
s35
185
THIS PAGE INTENTIONALLY LEFT BLANK
186
lntended Outcome Su
Ensure Value and Timely Delivery of Quality Capital Projects, lmprove Storm Drainage Citywide, and
Maintain City's lnfrastructure
Supporting Data (Surveys, Environmenta! Scan, etc.): Based on the 2014 Community Survey, storm
drainage was identified as an area for improvement, although improved from prior years; arts and culture
was one of the services identified that the city should strive not to reduce; and traffic flow, conditions of
roads, and availability of public parking, were all identified as key drivers of overall satisfaction levels.
Further, the following have been prioritized as key intended outcomes for the City's Strategic Plan: Ensure
reliable stormwater management and resiliency against flooding by implementing select short and long-
term solutions including addressing sea level rise, ensure comprehensive mobility addressing all modes
throughout the city, build and maintain priority infrastructure with full accountability, and enhance
pedestrian safety universally. The FY 2014115 Capital Budget and the Capital lmprovement Plan for FY
2O18119 includes to address each of these
COMMISSION ITEM SUMMARY
Gondensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING THE FINAL CAPITAL IMPROVEMENT PLAN FOR FY 2014fi5 _2018/19;AND
ADOPTING THE CITY OF MIAMI BEACH FINAL CAPITAL BUDGET FOR FISCAL YEAR (FY\2014115
,r.ro R 7 C
Item Summarv/Recommendation :
The FY 2O14115 - FY 2018119 CIP for the City of Miami Beach is a five year plan for public improvements
and capital expenditures by the City. This document is an official statement of public policy regarding long-
range physical development in the City of Miami Beach. The Capital lmprovement Plan has been updated
to include projects that will be active during FY 2014115 through 20'18119.
The Plan has been updated to include additionalfunding sources that have become available, changes in
project timing, and other adjustments to ongoing projects as they have become better defined. Certain
adjustments have been made to reflect projects that have been reconfigured, re-titled, combined with or
separated from other projects and/or project groupings. These adjustments have no fiscal or cash impact
and are as a result of a comprehensive review of the program to insure that our plan accurately reflects all
project budgets, funding sources and commitments. The Plan also contains information on appropriations
prior to FY 2014115 for ongoing/active projects, as well as potential future appropriations beyond FY
2018119.
The FY 2014115 Capital Budget presents project budgets for both the current and new capital projects
necessary to improve, enhance and maintain public facilities and infrastructure to meet the service
demands of residents and visitors to the City of Miami Beach. The Capital Budget for FY 20'14115
appropriates funding for projects that will require commitment of funds during the upcoming fiscal year,
including construction contracts and architecUengineer contracts to be awarded during the year.
On July 16,2014 and August 29,2014, the Proposed Capital Budget and updated CIP was discussed at
the meetings of the Finance and Cibnryide Projects Committee and adjustments were made to the funding
Financial lnformation:
Source of
Funds:
Amount Account
1 $727.885.000 Various - See aftachment A of Resolution FY 2014115
OBPI Total
Financia! lmpact Summary: The FY 2014115 Capital Budget totals $727,885,000, of which
$627,050,000 is for Convention Center-related projects. Net of the RDA Garage and Proposed Future
RDA Bonds appropriations of $312,769,000, the FY 2014115 capital budget is $415,116,000;
{g MIAAAIBTACH DATE187
g MIAMI BEACH
City of Miomi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members
FRoM: Jimmy L. Morales, City Manager
DATE: September30,2Ol4
the City
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAM! BEAGH, FLORIDA, ADOPTING THE FINAL CAPITAL IMPROVEMENT
PLAN FOR FTSCAL YEARS (FyI2014t15 -2018119 AND ADOPTING THE CITY
oF M!AM! BEACH FINAL CAPITAL BUDGET FOR (FY) 2014115
ADMINISTRATION RECOMM EN DATION
Adopt the Resolution adopting the Final Capital lmprovement Plan for FY 2014115 -2018119
and adopting the Final Capital Budget for FY 2014115.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP")
serves as the primary planning tool for systematically identifying, prioritizing and assigning
funds to critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the Spring when alldepartments are
asked to prepare capital improvement updates and requests on the department's ongoing
and proposed capital projects. lndividual departments prepare submittals identifying
potential funding sources and requesting commitment of funds for their respective projects.
ln the spring of 2006, the City created a Capital Budget Process Committee comprised of
the Capital lmprovements Office, Department of Public Works, Planning Department, Fire
Department, Parks and Recreation Department, Parking Department, and Fleet
Management Department, together with the Finance Department and the Office of Budget
and Performance lmprovement. The Committee is responsible for reviewing and prioritizing
new capital projects that will be funded in a given fiscal year, and for recommendation of
funding allocations from authorized sources for the prioritized projects. The Committee
developed and implemented a structured committee process for developmentof the Capital
Plan and Budget, including review criteria projects must meet in order to be considered for
funding. Under the Capital Budget Process Committee process, departments submit
proposed new project requests which staff reviews. Then, there is a sign-off by impacted
departments, and a preliminary prioritization of the projects. The process is reviewed and
refined annually by the Committee.
Based on the direction received from the Finance and Citylide Projects Committee in
February 2008, the process was modified to allow for early input to the prioritization process
by the Commission, subject to the availability of funds. Under the revised process, a
preliminary list of unfunded projects is presented to the Commission or the Finance and
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September 30,2014
Page 2
Citywide Projects Committee, providing the opportunity for input and prioritization. This is
consistent with the process for Commission input regarding operating budget priorities and
the format used is similar to that used to seek guidance on operating budget priorities in
prior years. The Capital Budget is adopted at the second budget hearing in September.
COMMITTEE REVIEW
On July 16, 2014, capital funding priorities were discussed a meeting of the Finance and
Citywide Projects Committee. The City Manager, Assistant City Managers, the Capital
lmprovement Project Office Director, other Department Directors, and other City staff were
available to discuss specific projects and respond to the Committee's questions.
Per the direction of the Finance and Citywide Projects Committee at their July 16,2014
meeting, the following changes were made:
Renewal & Replacement Fund
. Added the Police Station HVAC Ductwork Cleaning ($30,000); the North Shore
Youth Center HVAC Ductwork Cleaning ($30,000); and the Normandy lsle Park
and Pool Exterior Waterproofing & Painting ($30,000).
o Removed the Bass Museum Heat Pump replacement and included it in the sixth
amendment to the FY14 Capital budget to be funded from City Center RDA
funds. (-$180,000).
o Removed the Historic City Hall Court Room Carpet Replacement, as it is not
included in the lease agreement as the City's responsibility. (-$40,000).
Pav As You Go (PAYGO)
o Transferred the Byron Carlyle Renovation project to the North Beach QOL Fund
(-$145,000).
. Transferred the Allison Park Redesign project to the North Beach QOL Fund (-
$235,000).
o Pro-rated the costs of the Standardized Park Bench, Tables; and Trash
Receptacle Replacements between PAYGO, SB-QOL, MB-QOL, and NB-QOL.
o Added $200,000 for the Sunset I & ll Entrance project.
o Added $200,000 for the Muss Park project.
. Deleted $145,000 of funding in PAYGO for North Beach City HallAnnex
South Pointe Capital. Added $50,000 to the South Pointe Drive Median Planters project.
PTP-Half Cent Transit Surtax - Countv
o Added a project for Sidewalk Assessment Survey ($75,000) offset by a reduction
of the Sidewalk Repairs Citywide from $300,000 to $225,000
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Resolution Adopting The FY 2O14115 Final Capital Budget and FY 2014115 -2018119 Final CIP
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Page 3
Local Option Gas Tax Fund
. Cnanged the FY15 project name from"Traffic Circte at 4lh St & Meridian" to
"Traffic Circle- 22nd Street and Park Avenue (Collins Park Circle)".
Qualitv of Life - North Beach
o Added $400,000 for Domino Park in North Beach
Capital Proiects Not Financed bv Bonds
o Added a project for Second Floor Renovation-Building Department ($450,000).
Funds will be transferred from the Building Training & Tech Fund to cover the
cost of this project.
. Added $315,000 to the South Pointe Park Remediation project. Funds recently
received from the County for reimbursement for a broken pipe in the park.
Per the direction of the Finance and Citywide Projects Committee at their August 29,
2014 meeting, the following changes were made:
Pav As You Go (PAYGO)
o Removed $200,000 from Muss Park project added at last meeting
. Added $50,000 for Biscayne Point Entry project
Qualitv of Life - North Beach
o Added $1,050,000 for Muss Park project
Following the adoption of the Tentative FY 2014115 Capital Budgeton September 10, 2014,
the following changes were made to reflect updated Convention Center financing and two
projects left out of the Proposed Capital Budget:
Water and Sewer Enterprise Fund
o Added $150,000 for Public Works Operations Exterior Restoration
Parkinq Operations Fund
o Added $50,000 for Customer Service Center Build-Out
Citv Center RDA Capital
o Changed funding source of the Bass Museum lnterior Space Expansion project
from the City Center RDA Fund to the Future Proposed RDA Bond Fund
. Changed funding source of the Lincoln Road Washington Av to Lenox Ave
Expansion project from the City Center RDA Fund to the Future Proposed RDA
Bond Fund
Non-TlF RDA Fund
. Reduced re-payment of $14 million to $12.3 million and changed re-payment
funding source from Proposed Future RDA Bonds and Proposed Future 1%
Resort Tax Bond Fund to Miami-Dade County GO Bond Fund
o Added $600,000 for the Convention Center Hotel project
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Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 -2018119 Final CIP
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Miami-Dade Countu GO Bond Fund
. Added $12.3 million for re-payment to Non-TlF RDA Fund
o Reduced $12.3 million for Convention Center lmprovement project
Proposed Future 1% Resort Tax Bond Fund
. Removed re-payment to Non-TlF RDA Fund of $6 million and increased
Convention Center lmprovement project by $0 million
Proposed Future RDA Bond Fund
o Removed re-payment to Non-TlF RDA Fund of $7.9 million and increased
Convention Center lmprovement project by $7.9 million
o Funding of $10 million for the Lincoln Road Washington Ave to Lenox Ave
Expansion project was moved up from FY 2015fi6 to FY 2014115
o Funding of $10 million for the Convention Center Lincoln Road Connectors
project was moved up from Future Years to FY 2014115
FY 2014/15 CAPITAL BUDGET AND FY 2014/15 - FY2O18/19 CAPITAL IMPROVEMENT
PLAN
Beginning inFY 2012, Capital Renewaland Replacement projects are included as projects
in the Capital Budget and ClP. These projects provide for renewal and replacement of
capitalitems related to ourfacilities and infrastructure overand above routine maintenance;
and are funded by a dedicated millage for renewal and replacement funding to be used for
capital projects that extend the useful life of the City's General Fund assets. ln prior years,
these projects were appropriated by a separate authorizing resolution of the Commission.
Beginning in FY 2011112, these are now incorporated into the capital budget and CIP
document and appropriated at the same time as the rest of the capital budget.
The current dedicated millage of 0.1083 mills (as of FY 2014115) is projected to generate
$2,1 80,000 for the General Fund Capital Renewal and Replacement Fund based on the July
1't property values. Along with an additional $21 ,000 available in fund balance, this results
in $2,201,000 available forfunding FY 2014115 General Fund renewal and replacement
projects.
Renewal and replacement projects for facilities that are not supported by the General Fund
are funded from available cash balances in the respective lnternal Service or Enterprise
Funds, e.g. Fleet, Sanitation, Property Management, Water, Sewer, Stormwater, Parking,
and Convention Center. City Center Redevelopment Area (RDA) projects are funded
through the City Center RDA budget.
The proposed Sanitation renewal and replacement projects for FY2014115 total $375,000.
Fleet Management FY 2014t15 renewal and replacement projects total $50,000. The
proposed Water & Sewer renewal and replacement project totals $150,000. The RDA
Garage Fund, which is separate because it is not part of the Tax increment funding of the
RDA, has FY 2014115 renewal and replacement needs totaling $650,000. The Capital
Budget also reflects $4.9 million in General Fund Vehicle Equipment Replacement.
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Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 - 2018119 Final CIP
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Page 5
ANALYSIS
Gapital lmprovement Plan
The FY 2014115 - FY 2018119 CIP for the City of Miami Beach is a five-year plan for public
improvements and capital expenditures by the City. This document is an official statement
of public policy regarding long-range physical development in the City of Miami Beach. The
Capital lmprovement Plan has been updated to include projects thatwill be active during FY
201 4115 through 20181 19.
The Plan has been updated to include additional funding sources that have become
available, changes in project timing, and other adjustments to ongoing projects as they have
become better defined. Certain adjustments have been made to reflect projects that have
been reconfigured, re-titled, combined with or separated from other projects and/or project
groupings. These adjustments have no fiscal or cash impact and are as a result of a
comprehensive review of the program to insure that our plan accurately reflects all project
budgets, funding sources and commitments.
The Plan also contains information on appropriations priorto FY 2014115 forongoing/active
projects, as wellas potentialfuture appropriations beyond FY 2018/19. ln conjunction with
the development of the FY 2014115 Capital Budget and ClP, the City began to develop a list
of potential projects that may be funded in the future, including projects that have been
approved as part of a plan but not yet sequenced or approved for funding. Over time, it is
anticipated that this list will be expanded.
Financings
A number of capital flnancing transactions are reflected in the Capital lmprovement Plan
including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer
Revenue Bonds, Gulf Breeze Loans and an Equipment Loan.
ln 1995, the City issued $59 million in Waterand Sewer Revenue Bonds. ln 1997, the City
paid $15 million for the 1996 authorized General Obligation Bonds to construct, renovate
and rebuild parks and recreation facilities within the City's park system.
ln 2000, the City issued the initial $30,000,000 of the authorized $92,000,000 1999 General
Obligation Bond. These funds were issued to expand, renovate and improve fire stations
and related facilities; improve recreation and maintenance facilities for parks and beaches;
and improve neighborhood infrastructure. ln 2000, the City also issued $54,310,000 in
Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. ln addition, the
City was granted a $4 million Section 108 U.S. Housing and Urban Development Loan for
improvements to neighborhood streets, North Shore Park and Youth Center.
ln 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing
$15 million for the renovation and improvement of two City owned golf courses and their
related facilities. The City issued the remaining $62,465,000 of the referendum approved
$92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure
in the City.
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Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 - 2018119 Final CIP
September 30,2014
Page 6
Based on current project schedules, additional water and sewer, and stormwater financing,
previously anticipated for FY 2007108 are now financed over a series of years. The FY
2007lOB Capital Budgetand CIP anticipated $47.8 million in newwaterand sewerfinancing
and $79.7 million in newstormwaterfinancing. ln 2006 and 2010, the Cityexecuted loan
agreements with the City of Gulf Breeze, Florida, providing an additional$24 million and $30
million for water and sewer projects, respectively. ln FY 2008/09, a line of credit was issued
and was being used to fund projects in advance of issuing water and sewer and storm water
bonds. Under this approach, the City uses the line of credit in order to have the necessary
funding capacityto enter into new projects. This also allows the City more time to both build
the necessary rate capacity to issue additional tax-exempt bonds through rate increases and
also spend down the current committed but unspent bond proceeds. This phased approach
provides the City with more time to refine the cost estimates for projects planned to be in
construction prior to issuance of bonds. ln FY 2011112, approximately $50 million in
stormwater bonds were issued replacing funding for projects previously funded by the line of
credit.
New bond issuances are anticipated in FY 2014115 to finance the Convention Center project
including RDA, Resort Tax 1o/o, ?nd Parking bonds. ln addition, depending on cash flow,
Stormwater and Sewer bonds may be issued in FY 2014/15. Historically there has been a
phased approach for the issuance of water, sewer and stormwater financing. Under this
approach, the City has accessed a line of credit to allow the City to have the necessary
funding capacity to enter into new projects, while allowing the City more time to both build
the necessary rate capacity to issue additional tax-exempt bonds through rate increases and
also spend down the current committed but unspent bond proceeds.
The Stormwater Master Plan provides comprehensive recommendations for improving the
City's stormwater management system performance for the next 20 years. Consideration
has been given to potential sea-level rise, water quality of Biscayne Bay, and
operations/maintenance of an expanded system. The Stormwater Master Plan's capital
improvements allow the City's stormwater systems to be flexible and adaptable in meeting
the increasing flood control level of service performance targets and regulatory demands.
The Stormwater Master Plan estimates$272 Million (including soft costs and contingency) in
required funding over the next 5 years, and another $19 Million in the future. The FY
2014115 budget includes projects totaling $51,876,000 to be funded from future stormwater
bonds.
The Water and Sewer Master Plan estimates $45.8 Million (including soft costs and
contingency) in required funding over the next 5 years, and another $2.9 Million in the future.
The FY 2014115 budget includes projects totaling $14,476,000 to be funded from future
water and sewer bonds.
FY 2014115 Capital Budget
The City's annual capital budget contains capital project commitments recommended for
appropriation for FY 2014115 (Capital Budget) totaling $727.9 million. Preparation of the
Capital Budgetoccurred simultaneouslywith the developmentof the FY 2014115-2018119
CIP and FY 2014115 operating budget.
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Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 - 2018119 Final CIP
September 30,2014
Page 7
The Capital Budget presents project budgets for both the current and new capital pQects
necessary to improve, enhance and maintain public facilities and infrastructure to meet the
service demands of residents and visitors to the City of Miami Beach. Capital reserves, debt
service payments, and capital purchases found in the operating budget are not included in
this budget. However, we have included a capital equipment section, which itemizes
purchases of major capital equipment, fleet, light and heavy equipment and information
technology related acquisitions. The Capital Budget for FY 2014115 appropriates funding for
projects that will require commitment of funds during the upcoming fiscal year, including
construction contracts and architecVengineer contracts to be awarded during the upcoming
year and capital equipment acquisitions recommended for appropriation in conjunction with
the FY 2014115 Operating Budget.
A Pay-As-You-Go component of the Capital Budget was established in FY 2005/06 for new
projects or unfunded scope in existing projects. lnFY 2014/15, $2,630,000 in Pay-As-You-
Go funding for projects is recommended.
Approximately$9.9 million is recommended forappropriation from the South Pointe Capital
fund for several projects in the South Pointe area.
The FY 2O14115 Capital Budget includes $280,000 for technology proiects:
. RNI FuelOmat Fuel Management System UpgradeAuto of Green space
Management Operationso PulsePoint AppAVL Program lmplementation. Performance Management Software UpgradeRadio Station &Television
station Upgradeso EnterpriseSharepoint !mplementation CloudTargetSolutions. OpenGov Business lntelligence Software
Approximately $525,000 is recommended for Convention Center Funds, including a
performance and portable stage and tables.
The Capital Budget includes $2.6 million in funding for various transportation improvement
projects.
The Capital Budget has also been updated to reflect $4.8 million in the ongoing parking lot
and garage refurbishment and replacement program with projects recommended for FY
2014115 including lntelligent Transportation System ll, Closed Circuit Television System,
Surface Parking Lot 9D P86; 6976 lndian Creek drive and Master Meter Phase Vlll (DG
Replacement).
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Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 - 2018fi9 Final CIP
September 30,2014
Page 8
FY 2014115 Gapita! Budget by funding source:
-sr$ 625,0002003 GO Bonds - Fire Safety
2003 GO Bonds - Neighborhood lmprovement 160,000
2010 Parking Bonds Reso. 201 0-27491 2,301,000
7th Street Garage 170,000
Capital Projects Not Financed by Bonds 765,000
Concurrency Mitigation Fund 2,060,000
Convention Center 525,000
Equipment Loan/Lease 4,947,000
Fleet Management Fund s0,000
Half Cent Transit Surtax - County 2,333,000
lnfo & Communications Technology Fund 280,000
LocalOption Gas Tax 336,000
MB Quality of Life Resort Tax Fund - 1%5,044,000
Miami-Dade County Bond 54,400,000
NB Quality of Life Resort Tax Fund - 1%2,787,000
Non-TlF RDA Fund (11,712,000
Parking Operations Fund 2,270,OO0
Pay-As-You-Go 2,630,000
Proposed Future RDA Bonds 310,050,000
Proposed Future Resort Tax 1o/o Bonds 204,500,000
Proposed Future Water and Sewer Bonds 14,476,000
Proposed Parking Bonds 59,500,000
Proposed Stormwater Bonds 51,876,000
RDA Garage Fund 2,719,000
Renewal & Replacement Fund 1,966,000
Sanitation Enterprise Fund 375,000
SB Quality of Life Resort Tax Fund - 1%1.870,000
South Pointe Capital 9,974,000
W&S GBL Series 2010 CMB Reso 2009-27243 458,000
Water and Sewer Enterprise Fund 150,000
195
Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 - 2018119 Final CIP
September 30,2014
Page 9
FY 2014115 Capita! Budget by program area:
Bridges $ 283,000
Community Centers 42,OOO
Convention Center 522,013,000
Environmental 437,000
Equipment 6,177,000
General Public Buildings 5,588,000
lnformation Technology 280,000
Parking 833,000
Parking Garages 61,569,000
Parking Lots 468,000
Parks 7,895,000
Renewal and Replacement 4,366.000
Seawalls 254,000
Streets/Sidewalk lmps 89,831,000
f ransiUTransportation 8,771,000
Utilities 19,078,000
The FY 2014115 Capital Budget totals $727,885,000, of which $627,050,000 is for
Convention Center-related projects. Net of the RDA Garage and Proposed Future RDA
Bonds appropriations of $312,769,000, the FY 2014115 capital budget is $415,116,000.
GONGLUSION:
The Administration recommends adopting the final Capital lmprovement Plan forFY 2014115
- 2018119 and adopting the City of Miami Beach final Capital Budget for Fiscal Year (FY)
2014t15.
rLMtrw(g
196
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE FINAL CAPITAL
TMPROVEMENT PLAN FOR FISCAL YEARS (Fn 2014115 - 2018/19 AND
ADOPTING THE CITY OF MTAMI BEACH FINAL CAPITAL BUDGET FOR FY
2014115
WHEREAS, the FY 2014t15 -2018119 Capital lmprovement Plan (ClP) for the City of Miami
Beach is a five year plan for public improvements and capital expenditures by the City, this
document is an officiat statement of public policy regarding long - range physical development in the
City of Miami Beach; and
WHEREAS, the first year of the FY 2014115 - 2018119 CIP represents the Capital Budget
appropriation for FY 2014115: and
WHEREAS, the final CIP has been updated to include projects that will be active during FY
201 41 1 5 through 20181 19; and
WHEREAS, the final capital budget itemizes project funds to be committed during the
upcoming fiscal year detailing expenses for project components which include architect and
engineer, construction, equipment, Art in Public Places, and other related project costs; and
WHEREAS, on July 16,2014 the FY 2014115 capital funding priorities were discussed at a
meeting of the Finance and Citywide Projects Committeeand adjustmentswere madetothefunding
recommendations presented ; and
WHEREAS, subsequent to the Finance and Citywide Projects Committee meeting on July
16th,2014, the following changes were made: added the Police Station HVAC Ductwork Cleaning
($3O,OOO);ine Uortn Shore youtn Center HVAC Ductwork Cleaning ($30O00); and the Normandy
isle Park and Pool ExteriorWaterproofing & Painting ($30,OOO;; removed the Bass Museum Heat
Pump reptacement and included it in the sixth amendment to the FY14 Capital budget to be funded
from'City Center RDAfunds. (-$180,000); removed the Historic City Hall Court Room Carpet
Replacehent, as it is not included in the tease agreement as the City's responsibility. (-$40,000);
transfened the Byron Carlyle Renovation project to the North Beach QOL Fund (-$145,000);
transferred the Allison Park Redesign project to the North Beach QOL Fund (-$235,000); pro-rated
the costs of the Standardized Park Bench, Tables; and Trash Receptacle Replacements between
pAyGO, SB-QOL, MB-QOL, and NB-QOL; added $200,000 for the Sunset I & ll Entrance project;
added g2OO,OO0 forthe Muss Park project; deleted $145,000 of funding in PAYGO for North Beach
City HallAnnex;added $5O,OOO to the South Pointe Drive Median Planters project;added a project
for Sidewalk Assessment Survey ($75,000) offset by a reduction of the Sidewalk Repairs Citywide
from $300,000 to $225,000; changed the FY15 project name from "Traffic Circle at 47" St &
Meridian" to"Traffic Circte- 22nd Street and Park Avenue (Collins Park Circle)"; added $400,000 for
Domino Park in North Beach; added a project for Second Floor Renovation-Building Department
($4SO,O0O). Funds will be transferred from the Building Training & Tech Fqnd to coverthe cost of
inis proleci; added $315,000 to the South Pointe Park Remediation project. Funds recently received
from the County for reimbursement for a broken pipe in the park; and
197
WHEREAS, perthe direction of the Finance and Citywide Projects Committee attheirAugust
29,2014 meeting, the following changes were made: removed $200,000 from Muss Park project
added at last meeting; added $50,000 for Biscayne Point Entry project; added $1 ,050,000 for Muss
Park project; and
WHEREAS, accordingly, on September 10,2014, the City Commission held its first duly
noticed public hearing and adopted the Tentative FY 2014115 Capital Budgetand FY 2014115-FY
2018119 Capital lmprovement Plan; and
WHEREAS, subsequent to the adoption of the Tentative FY 2014115 Capital Budget and FY
2014115 -FY 2018t19 Capital lmprovement Plan at the flrst public hearing on September 10, 2014, the
following change was made: added $150,000 for the Public Works Operations Exterior Restoration
project; AdOeO $t5O,0OO for Public Works Operations Exterior Restoration; Added $50,000 for
Cuitomer Service Center Build-Out; Changed funding source of the Bass Museum lnterior Space
Expansion project from the City Center RDA Fund to the Future Proposed RDA Bond Fund; Changed
funding source of the Lincoln Road Washington Av to Lenox Ave Expansion project from the City
CenteiRDA Fund to the Future Proposed RDA Bond Fund; Reduced re-payment of $14 million to
$12.3 million and changed re-payment funding source from Proposed Future RDA Bonds and
Proposed Future 1% Reiort Tax Bond Fund to Miami-Dade County GO Bond Fund; Added $600,000
for the Convention Center Hotel project; Added $12.3 million for re-payment to Non-TlF RDA Fund;
Reduced $12.3 million for Convention Center lmprovement project; Removed re-payment to Non-TlF
RDA Fund of $6 million and increased Convention Center lmprovement project by$6 million; Removed
re-payment to Non-TlF RDA Fund of $7.9 million and increased Convention Center lmprovement
project by $Z.g million; Funding of $10 million for the Lincoln Road Washington Ave to Lenox Ave'expansion project was moved up from FY 2015116 to FY 2014115: Funding of $10 million for the
Convention Center Lincoln Road Connectors project was moved up from Future Years lo FY 2014115;
and
WHEREAS, the final Capitat Budget for FY 2014115 therefore totals $727,885,000
($415,1 16,000 Net of the RDA Garage Fund and Proposed Future RDA Bond Fund appropriations
of $312,769,000) recommended for adoption at this time for projects and capital equipment
acquisitions; and
WHEREAS, based on current project schedules, additional water and sewer, and stormwater
financings are financed over a series of years; and
WHEREAS, under this approach, the City utilizes a line of credit to allow the necessary rate
capacity to issue additional tax-exempt bonds through rate increases and also spend down the
current committed but unspent bond proceeds; and
WHEREAS, the proposed sources of funding forthe FY 2014115 Capital Budget are included
in "Attachment A'; and
WHEREAS, the proposed projects to be adopted in the final FY 2014115 Capital Budget and
the five-year CIP are included in Attachment "B"; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopts the
Final Capitat lmprovement Plan for FY 2014115 through 2018119; and adopts the City of Miami
Beach Final Capital Budget for FY 2014115.
198
PASSED AND ADOPTED THIS 30th DAY OF SEPTEMBER 2014.
Philip Levine, Mayor
Rafael Granado, City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FQR EXECUTIONUL!- !!+[ r4-
Dote
199
ATTACHMENT A
FY 2014115 CAPITAL BUDGET
SUMMARY OF FUNDING SOURCES
2003 GO Bonds - Fire Safety $ 625,000
2003 GO Bonds - Neighborhood lmprovement 160,000
2010 Parking Bonds Reso. 2010-27491 2,301,000
7th Street Garage 170,000
Capital Projects Not Financed by Bonds 765,000
Soncurrency Mitigation Fund 2,060,000
Convention Center 525,000
Equipment Loan/Lease 4,947,000
Fleet Management Fund 50,000
Half Cent Transit Surtax - County 2,333,000
lnfo & Communications Technology Fund 280,000
LocalOption Gas Tax 336,000
MB Quality of Life Resort Tax Fund - 1%5,044,000
Miami-Dade County Bond 54,400,000
NB Quality of Life Resort Tax Fund - 1%2,787,O00
Non-TlF RDA Fund (11,712,000)
Parking Operations Fund 2,270,OO0
Pay-As-You-Go 2,630,000
Proposed Future RDA Bonds 310,050,000
Proposed Future Resort Tax 1o/o Bonds 204,500,000
Proposed Future Water and Sewer Bonds 14,476,000
Proposed Parking Bonds 59,500,000
Proposed Stormwater Bonds 51,876,000
RDA Garage Fund 2,719,000
Renewal & Replacement Fund 1,966,000
Sanitation Enterprise Fund 375,000
SB Quality of Life Resort Tax Fund - 1%1,870,000
South Pointe Capital 9,974,000
W&S GBL Series 2010 CMB Reso 2009-27243 458,000
Water and Sewer Enterprise Fund 150,000
Tota $ 727,885,000
RDA Garage Funds and Proposed Future RDA Bonds (312,769,000
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\: THURSSAY.SIPTEMBERIS,2OI{ I
ts
IITF
AAIAMIBTACH
CITYOFMIAMI BEACH
NONCE OF PUBLIC HEARINGS
NOTrcE Hi HERES'Y given that fublic Hearings will be held by rhe Mayor and Cily
Commission of the City of Miami Beach, Florida, in the Commission Chambers, 3rd
floor, City Hall, 1700 Convention Center Drive. Miami Beach, Florida, on Tuesday.
September 30, 2{X4 to consider the following:
5:01 p.m,
Adopt FinalAdValorem Millage for Gen€ral Operaling Purposes
A Resolrdion Adopting: 1)The Final Ad Valorem Millage Of 5.7942 Mills For General
Operating Purposes.Which lsThirteen And Four-Tenths Percenl {13.4%} MoreThanThe
"Rolled-Bacft" Rxe Of 5.1076 Mills; And 2lThe Debt Service Millage Hare Of 0.2295 Mills
For FiscslYear {FY) 20I4l15. lnquiries may be directed to the Eudget & ?ertormanrn
lmprove ment Office at 305.673.751 0.
5:01 p.m.
Adopt Final Budgels For General, G.O.. HDA" Enterprise, lniernal Service,And Special
Revenue Funds
A Resolution Adopting Final Budgets ForThe General, G.O, Debt Service, RDAAd
ValoremTaxes, Enterprise, lnlernal Service Funds, and Special Revenue Funds For Fiscal
Year {FY} 2014115. lnquiries may be directed to the Eudget & Pertormance tmpravement
Aftice at 3,.5.673.7510.
5:@p.m.
Adopt Final AdValorem Millage for Normandy Shores Local Governmenl
A Resolution OiThe Board Of Direaors OfThe Normandy Shores Local Government
Neighborhood lmprovement District AdoplingThe Final Ad Valorem Millage Ralo Of
1.1305 Mills For FiscalYear {FY} 201{15 ForThe Normandy Shores Local Government
District.Whicfr ls One Percent {1%} LessThanThe "Rolled-Back" Rale Of 1.1391 Mills.
lnquiries nay be directed to the Eudget & Performanca lmprovdmenl Office at
345.673,7510.
5:02 p.m,
Adopt Final Operaling Budget For Normandy Shores Local Governmenl
A Resolution OfThe Board Of Direclors OfThe Normandy Shores Loeal Govemment
Neighborhood lmprovement District AdoptingThe Final Operating Budget For Fiscal
Year (FY) 2014115. lnquirias may be directed to the Eudget & Pertormance lmprcvement
Office at fiS.673.7510.
5:(B p,m,
Adopt Final FY 2014115-2018/19 Capital lmprovement Plan & Capital Budget
A Resolution Adopting Tha Final Capiral lmprovement Plan For Fiscal Yaars (FY)
2014115-201919 And AdoptingThe City Of Miami Beach Final Capital Budget For (FYl
241$15, lnquiries may be directed to the Budget & Per{armance lmprovement Office
at 3A5.673.7510.
lnlerested parties are invited to appear at this meeting, or be represented by an agent,
or lo express their views in writing addressed to fhe Cily Cnmmission, cJo the City
Clerk, 1700 Convenlion Center Orive, lsl Floor, City Hall. Miami Beach, Florida 33139.
Copies ofihese ilems are ivailable for public inspeclion during normal business hours
in lhe City Clerk'e Office. 1700 Convention Center Drive, lst Floor, City Hall, Miami
Beacfi, Florida 33139.This meeting. or any item therein. may be continued, and under
sudr circumstances, additional legal notice need not be provided.
Pursuant to Seclion 286.0105, Fla. Stal., rhe Ciiy hereby advises the public rhat if a
person decides to appeal any deci$ion made by rhe City Commission with respect 10
any matter considered at its meeling or ils hearlng, such person must ensure that a
verbatim record ofthe proceedings is made. whicfi record includes lhe testimony and
evidence upon whidr the appeal is to be based,This notice does not constitute consent
by the Cily for the introduction or admission of olherwise inadmissible or inelevant
evidence. nor does it authorize cfiallenges or appeals nol otherwise allowed by law.
To reguest this material in accessible formit. sign language interprelers, information
on access for persons with disabililies andor arry accommodation to r€viely any
document cr participale in any City-sponsored proceeding, please contact us five days
in advance at 305.673.7411(voice) orTTY users may also call the Florida Relay Service
at 711.
Rafael E. Granado, City Clerk
City of Miami Beadl
935
221
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222
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the Cig Managerto execute a LetterAgreementwith the Friends of the Bass Museum in the
amount of $651.000.
The 2O14 Community Satisfaction Survey shows six in ten residents(57%)claimed there were enough museums in
Miami Beach (compared to 61% in2012),yel40% thought there were too few. ln 2012, only 34% of residents thought
there were too few museums. Residents in North Beach (47o/o) were more likely to think there were too few museums.
Four in ten business owners in Miami Beach (40%) believed there were too few museums; however, 57% of business
owners thought Miami Beach had the right number of museums.
The typical resident visited the Bass Museum of Art two times last year,60/o of residents visited more than five times
The Bass Museum was established from its inception as a strong public/private partnership through a contractual
agreement entered into 51 years ago when the City accepted the gift of the art collection of John and Johanna Bass.
This agreement stipulates that the City will maintain the collection in perpetuity, keep it open to the public, and provide
basic funding for the maintenance and exhibition of the collection. The agreement further stipulates that the Bass
Museum, as an operating entity, should be overseen by a Board of Trustees. ln addition to the City and the Board of
Trustees, a third entity has existed to promote and further the mission of the Bass Museum of Art: The Friends of the
Bass Museum, lnc.
At the June 3, 2009, City Commission Meeting, Resolution No. 2009-27089 was approved, which authorized the
transfer of $137,000 to the Friends of the Bass Museum. Transferring the budget allocations for certain line items
began the process of transitioning much of the day{o-day administration and oversight of the Museum to the Friends
pending a larger re-vamp of the governing structure of the Museum. This concept was also discussed at the May 5,
2009 Finance and Citlnride Projects Committee. The Finance Committee approved the transferof those operating line
item balances and recommended that the Administration come back, as part of the City budget process, for any future
allocations. Accordingly, at the September 24,2009 City Commission Meeting, Resolution No. 2009-27216 was
approved, authorizing the allocation of $512,000 to the Friends of the Bass Museum, to fund certain operating
expenses for Fiscal Year 2009-10. Similar allocations were approved in 2010 (Resolution No. 2010-27505; $536,495),
2011 (Resolution No. 2O11-27757; $623,391),2012 (Resolution No. 2012-28027; $585,501), and 2013 (Resolution No.
2O't 3-28363; $65 1, 000).
Similar to the September 2013 action, the Administration is seeking authorization to allocate $651,000 to the Friends of
the Bass for salary expenses related to the Museum's Assistant Director, curatorial services, security guard, office
associate lV and a building supervisor, as well as other operating expenses. ln an effort to ease the future privatization
of the Bass Museum, recently-vacated City positions have been filled as employees of the Bass Museum (non-proflt
entity). As previously stated, the objective is to transition all Bass Museum positions to the Bass over time, which will
allow for significant savings to the City in salaries and benefits. ln FY 13/14, anothervacant position (Registrar) was not
filled by the City and the Bass Museum assumed the responsibility for this position. Of the eight (8) City funded Bass
Museum positions, two (2) are currently City employees. The remaining six (6) positions have been filled as employees
of the Friends of the Bass Museum and the Citv has transferred the fundinq for these positions to the Bass Museum.
Advisorv Board Recommendation:
Financial lnformation :
Source ofFunds: I r
I.fr--| r-r-tt oBPl I rotat I
Financial lmpact Summary:
FY 2O14115 General Fund
011.0930
Max Sklar, ext. 6116
AGENDA rrEir A?r)E MIAMIBEACH oxe 0l -30-lv223
MIAMIBEACH
City of Miomi Beoch, 'l 700 Convention Center Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members f the City
FROM: Jimmy L. Morales, City Manager
DATE: September30,2014
SUBJECT A RESOLUTION OF THE MAYORTAND CITY GOMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LETTER
AGREEMENT IN THE AMOUNT OF $651,000 WITH THE FRIENDS OF THE BASS
MUSEUM, INC. MEMORIALIZING THE PARTIES' RESPECTIVE OBLIGATIONS WITH
REGARD TO GERTAIN MANAGEMENT AND OPERATION RESPONSIBILITIES OF
THE BASS MUSEUM THROUGH SEPTEMBER 30, 2015.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUND!NG
Funding is available in the FY 14l15 GeneralFund, Bass Museum of Art Budget.
BACKGROUND
The Bass Museum was established from its inception as a strong public/private partnership through a
contractual agreement entered into 51 years ago when the City accepted the gift of the art collection of
John and Johanna Bass. This agreement stipulates that the City will "maintain the collection in
perpetuity...provide for the exhibition of the collection, keep it open and available to the public," and
providebasicfundingforthemaintenanceandexhibitionofthecollection. TheCityfulfillsthisobligation
by funding the operational elements of the Museum, and maintaining the building, which is a City asset.
The agreement further stipulated that the Bass Museum, as an operating entity, should be overseen by a
Board of Trustees with responsibility for Museum policies and procedures, as well as day-to-day
management through the staff it employed. The Museum's Executive Director/Chief Curator, for example,
is a City employee with full benefits, but is hired by, and answers to, the Board of Trustees.
ln addition to the City and the Board of Trustees, a third entity has existed to promote and further the
mission of the Bass Museum of Art: The Friends of the Bass Museum, lnc. This private and separate
501(c)3 organization was established in 1978 as the membership and fundraising arm of the Museum.
The President of the Friends chairs the Board of Trustees. The Friends' Board of Directors served as
advisory to the Trustees, advocated and raised funds for the Museum, and sponsored Museum
programs, which included allspecialexhibitions and educationalprograms. The Museum's membership,
education, development and marketing efforts were realized by employees of the Friends of the Bass
Museum. Thus the current Museum staff consists of City employees (both classified and unclassified)
and Friends employees, with substantial differences in benefits and pay scales.
ANALYSIS
The Administration began working with the Museum's staff and Boards to streamline the current
governance model and to standardize employment practices. The need for a modification of the
Museum's governance structure was also identified through a Strategic Planning Process and Peer
Review. While the City remains fully committed to the Bass Museum and its success, both the
Administration and the Museum felt that the City can continue to fulfill its contractual obligations without
224
Bass Museum of Art
FY 2014/15 Budget Allocation
September 30, 2014
Page 2 of 3
having actual City employees working at the Museum, while funding for the Museum may be better
allocated if the Museum is able to function independent of certain City processes and contracts. To this
end, two recently-vacated City positions at the Bass, the Assistant Director and Curator, have been filled
as employees of the Friends. The objective is to transition all Bass Museum positions to the Friends of
the Bass over time, which will allow for significant savings to the City in salaries and benefits (especially
pension). Additional savings in certain operational line items have also been identified.
At the June 3, 2009, City Commission Meeting, Resolution No. 2009-27089 was approved, which
authorized the transfer of $137,000 to the Friends of the Bass Museum. ln addition to providing them with
direct oversight and management of these operational issues, this also allows the Friends to pursue
potential savings by using non-City contracts for services such as carpet cleaning or for the purchase of
office supplies, for example. This action also began the process of transitioning much of the day-to-day
administration and oversight to the Friends. This was an important step in moving towards increased
simplification of the Museum's governance structure, which has been considered essentialforthe future
well-being of the institution and was included in the Museum's own five-year strategic plan.
This concept was also discussed at the May 5, 2009 Finance and Citywide Projects Committee.
The Finance Committee approved the transfer of those operating line item balances and
recommended that the Administration come back, as part of the City budget process, for any future
allocations. Accordingly, at the September 24,2OOg City Commission Meeting, Resolution No. 2009-
27216 was approved, authorizing the allocation of $512,000 to the Friends of the Bass Museum, to
fund certain operating expenses for Fiscal Year 2009-10. Similarly, at the September 20,2010
Commission meeting, Resolution No. 2010-27505 was approved, allocating $536,495, on
September 27, 2011, Resolution No. 2011-27757 was approved, allocating $623,391 and on
September 27, 2012, Resolution No. 2012-28027 was approved, allocating $ 585,501 and on
September 24,2013, Resolution No. 2013-28363 was approved allocating $651,000.
Concurrent with the above, in August 2009, the Administration, the testamentary representative of
the Bass Family, and representatives of the Friends, commenced discussions to begin the process
of developing a new governance model forthe Museum, which includes an overhaul of the existing
by-laws of the Friends, culminating in reconstituting that 501(C)3 nonprofit organization as the Bass
Museum of Art, lnc. (which entity will replace the Friends as the new governing entity for the
Museum).
On March 10, 2010, the City Commission adopted Resolution No. 20'10-27349 amending the agreement
between the City and Dennis Alan Richard (as Successor in lnterest to John and Johanna Bass). This
new Agreement, among other things, replaced both the existing Bass Board of Trustees and the
Friends of the Bass Museum, lnc., with the Bass Museum of Art, lnc., a 501(c)3, composed of actual
stakeholders (as opposed to the then current Board of Trustees, who maintained their seats by
virtue of their contractually designated positions under the 1963 Agreement). The City Manager
retained membership on the new governing board, with voting power equivalent to 20o/o of the
membership of the Board, comparable to the City Manager's representation on the previous Board
of Trustees. The day-to-day responsibility to ensure the City's contractual obligations to maintain
the Collection would be handled by this new governing body through a separate management
agreement with the City.
Similar to the September 2009, 2010,2011, 2012, and 2013 actions, the Administration is seeking
authorization to allocate $651,000 to the Friends of the Bass for salary & operating expenses. Salary
expenses related to the Museum's Assistant Director, curatorial services, security guard, Office Associate
lV and a building supervisor. ln an effort to ease the future privatization of the Bass Museum, recently-
vacated City positions have been filled as employees of the Bass Museum (non-profit entity). As
previously stated, the objective is to transition all Bass Museum positions to the Bass over time, which will
225
Bass Museum of Art
FY 2014/15 Budget Allocation
September 30, 2014
Page 3 of 3
allow for significant savings to the City in salaries and benefits. ln FY 2013114, another position
(Registrar) became vacant and the Bass Museum will assume responsibility for this position. The
proposed allocation reflects the salary for the additional position. Of the eight (8) City funded Bass
Museum positions, two (2) are currently City employees. The remaining six (6) positions have been filled
as employees of the Friends of the Bass Museum, and the City has transferred the funding for these
positions to the Bass Museum.
Additionally, the Administration recommends allocating funds for operating expenses. The allocation is
broken out as follows:
. Salaries and Benefits:o ProfessionalServices:. Electricity:. Telephone:. Sanitation:. RenUBuilding/Equipment(artstorage):. ContractMaintenance:. Office Supplies:. Repairs and Maintenance:. Other Operating Expenses.. Dues:
TOTAL
$304,274
$ 93,343
$108,000$ 2,000
$ 900
$1 13,184
$ 8,800
$ 7,000
$ 1,000
$ 10,000
$ 2,500
$651,000
Similar to the previous allocation, the Administration also recommends entering into a letter agreement
with the Friends delineating the responsibilities the Friends would be required to meet in exchange forthe
funding. These obligations would be very similar to functions currently carried out jointly between the City
and Friends.
CONCLUSION
The Administration recommends approving the transfer of currently-budgeted operating funds from the
City to the Friends of the Bass Museum, lnc.
/JLMKGB/MAS
T:\AGENDA\2014\September\September 30\Bass Budget Memo 2014_1 5.doc
226
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING $651,000
FROM FY 2014115 GENERAL FUND ACCOUNT NO. 011.0930; SAID
APPROPRIATION TO BE PROVIDED TO AND UTILIZED BY THE
FRIENDS OF THE BASS MUSEUM, INC. FOR THE PURPOSE OF
CONTINUING TO FUND AND PROVIDE CERTAIN OPERATING
EXPENSES; AND AUTHORIZING THE CITY MANAGER TO
EXECUTE A LETTER AGREEMENT WITH THE FRIENDS OF THE
BASS MUSEUM, INC., MEMORIALIZING THE PARTIES'
RESPECTIVE OBLIGATIONS WITH REGARD TO CERTAIN
MANAGEMENT AND OPERATION RESPONSIBILITIES OF THE
BASS MUSEUM, THROUGH SEPTEMBER 30, 2015.
WHEREAS, the Bass Museum (Museum) was established from its inception as a
strong public/private partnership through a contractual agreement entered into in 1963
between the City of Miami Beach (City) and John and Johanna Bass, whereby the City
accepted the gift of the art collection of John and Johanna Bass (the Bass Collection), in
exchange for making the Bass Collection open and available to the public in a building
maintained by the City (the 1963 Agreement and all subsequent amendments thereto
are hereinafter referred to as the "1963 Bass Agreement"); and
WHEREAS, the 1963 Bass Agreement, requires the City to maintain the Bass
Collection in perpetuity; provide for the exhibition of the Collection; keep it open and
available to the public; and provide basic funding for the maintenance and exhibition of
the Collection; and
WHEREAS, the City fulfills this obligation by funding the operational elements of
the Bass Museum and maintaining the building, which is a City asset; and
WHEREAS, the 1963 Bass Agreement further stipulates that the Bass Museum
shall be overseen by a Board of Trustees which has the responsibility for Museum
policies and procedures, as well as day-to-day management through the staff it
employs; and
WHEREAS, a third entity exists to promote and further the mission of the Bass
Museum, the Friends of the Bass Museum, lnc., which is a 501(c)3 corporation,
established in 1978 as the membership and fundraising arm of the Museum; and
WHEREAS, since 2008, the Administration has been working closely with the
Bass Board of Trustees (Bass Board) and the Friends of Bass Museum, lnc. (Friends)
to streamline the current governance model, standardize employment practices, and
empower the Museum to fully realize its potential as the City's prominent art institution;
and
WHEREAS, on March 10,2010, the City Commission adopted Resolution No.
2010-27349 which approved an Amended and Restated Bass Museum Agreement
227
between the City and Dennis Alan Richard (as successor in interest to John and
Johanna Bass); the Amended and Restated Agreement was intended to replace and
supersede the 1963 Bass Agreement; and
WHEREAS, since 2009, the City has approved Resolution Nos. 2009-27089,
2009-27216, 2010-27505, 2011-27757, 2012-28027, and 2013-28363, all with
corresponding Letter Agreements, whereby the City agreed to appropriate and transfer
budgeted operating funds for the Museum, in consideration of the Friends' agreement to
undertake certain management and operational responsibility (on behalf of the City) for
the Museum; and
WHEREAS, the City and Friends have agreed to execute another Letter
Agreement for Fiscal Year (FY) 2014/15, whereby the Friends will to continue to provide
certain oversight and management responsibilities relative to the Bass Museum through
September 30,2015; the Letter Agreement is attached and incorporated as Exhibit "A"
hereto.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA that the Mayor and City
Commission hereby appropriate $651,000 from FY 2014115 General Fund Account No.
011.0930; said appropriation to be provided to and utilized by the Friends of the Bass
Museum, lnc. for the purpose of continuing to fund and provide certain operating
expenses at the Bass Museum of Art through September 30, 2015; and further
authorizing the City Manager to execute a new Letter Agreement with the Friends of the
Bass Museum, lnc., memorializing the parties' respective obligations with regard to
certain management and operation responsibilities of the Bass Museum, through
September 30, 2015.
PASSED and ADOPTED this 30th day of September,2014.
Philip Levine, Mayor
ATTESTED BY:
Rafael E. Granado, Gity Clerk
T:\AGENDA\201 3\September 3O\Bass Museum Reso.doc (Recovered).rtf
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
1tr
Dote
228
g MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
OFFICE OF THE CITY MANAGER
Tel: 305.673.701 0, Fax: 305.67 3.77 82
September 30,2014
George Lindemann, President
Friends of the Bass Museum, lnc., and
The Bass Museum of Art, Chairperson
2121 ParkAvenue
Miami Beach, Florida 33139
Re: Agreement between the City of Miami Beach, Florida (City) and the Friends
of the Bass Museum, Inc. (Friends) for the Continued Management and
Operation of the Bass Museum of Art from October 1, 2014 to September
30,2015
Dear Mr. Lindemann:
The foregoing Letter Agreement shall confirm the understanding between the City and
the Friends, with regard to the Friends' continuing to provide certain management and
operational responsibilities at the Bass Museum of Art, located at 2121 Park Avenue,
Miami Beach, Florida (hereinafter the Bass Museum or the Museum), for a term
commencing on October 1, 2014 (Commencement Date), and terminating on
September 30, 2015 (the Term).
Throughout the Term, the Friends agree to provide the following services in support of
the ongoing management and operation of the Bass Museum (hereinafter, such
services are collectively referred to as the Services):
o Administer, operate, and maintain the John and Johanna Bass Collection (the
Collection), as contemplated pursuant to the terms and conditions of that certain
agreement between the City and John and Johanna Bass, dated July 8, 1963, as
amended and restated on March 10, 2010, and approval pursuantto the July 8,
1963 agreement between the City and John and Johanna Bass, and the March
10,2010 amended and restated agreement between the City and Dennis Alan
Richard (as Successor in lnterest to John and Johanna Bass, as well as any
amendments thereto, is hereinafter referred to as the Bass Agreement)..
o Develop and implement exhibitions, programs, and activities which support and
promote the goals and priorities agreed upon by the City and the Friends
(including, without limitation, those which are consistent with and continue to
further the purposes set forth in the Bass Agreement).
229
. Provide certain day-to-day administrative services in support of the Collection, as
well as any and all other art work(s) in the Museum, and the aforestated
activities, to ensure that the Museum continues to be operated, managed, and
maintained in a first-class manner, consistent with similar world-class public
museums of comparable size and budget to the Bass Museum and including,
without limitation, acquisition of services, equipment, and supplies; day-to-day
housekeeping and maintenance; record-keeping; collections and billings; and
similar services.
The Friends represents to City that, prior to the commencement of the Term, its
authorized representatives have inspected the Bass Museum building; accordingly, the
Friends hereby accept the facility 'AS lS, WHERE lS, AND WITH ALL FAULTS'
existing as of the Commencement Date.
ln the event that any claim or controversy arises with respect to the Agreement, the
Friends and the City hereby knowingly and voluntarily waive their rights to assert any
argument or defense alleging inadequate or insufficient consideration.
Attached as Exhibit "A" hereto is the Museum's Operating Budget for the Term (the
Operating Budget or Budget), which the City and Friends have mutually reviewed and
approved. The City and Friends hereby agree and acknowledge that said Budget is
adequate for the provision of the Services. The Friends shall not exceed the Operating
Budget, which has been established at $ 651,000.
The Friends shall use best efforts to undertake, deliver and perform the Services, in
accordance with, and in the amount provided by, the Operating Budget. The Friends
agree to notify the City Manager within ten (10) days of any significant change or
variance in the bottom line numbers in the Operating Budget, and any material increase
in any identified cost(s) and/or expense(s) from thaUthose provided for in the Operating
Budget. Notwithstanding the preceding, or anything contained in this Agreement, the
Friends shall not exceed, commit, or contract to expend any sum in excess of the
aggregate amount allowed in the Operating Budget without first obtaining the prior
written consent of the City Manager, which consent, if granted at all, shall be in the
Manager's sole and reasonable judgment and discretion.
The Friends shall pay all items of expense related to the Services (and subject to the
amount indicated in the approved Operating Budget) from JP Morgan (General Operating
Account) #849186630. ln addition to payment of any operating expenses related to the
provision of the Services, any and all revenues generated by the Friends' (pursuant to
the duties set forth herein) shall also be deposited into this account. Deposits and/or
withdrawals must prepared by the Assistant Director and confirmed by the Executive
Director. All checks exceeding five thousand dollars ($5,OOO; require two signatures.
Authorized signatories on the account are as follows:
. Executive Director;. President of the Board;
230
. Vice-President of the Board;. Secretary of the Board.
The Friends agree to keep and maintain an office in the Museum devoted exclusively to
its performance/provision of the Services. The Friends shall keep and maintain all
records related to, and in support of, the Services at such office. Any financial records
shall be maintained in accordance with generally accepted accounting principles. The
City Manager or his authorized designees shall have the right, at any time during the
Term, to audit and inspect any and all Friends' records, upon reasonable written or
verbal notice to the Friends, and during the Museum's normal hours of operation.
The City and the Friends shall each appoint a contract administrator who shall monitor
the parties' compliance with the terms of this Agreement and, in the case of the Friends,
who shall serve as the point person for the City with regard to the Services. Unless
othenarise notified, the contract administrators for each party are as follows:
For the City:
Gary Farmer, CulturalAffairs Program Manager
Tourism and Cultural Development Department
City of Miami Beach
1755 Meridian Avenue
Miami Beach, Florida 33139
305-673-7577
For the Friends:
Silvia Karman Cubina
Executive Director/Chief Curator
Friends of the Bass Museum
2100 Collins Avenue
Miami Beach, Florida 33139
305-673-7530
The Friends agree to defend, indemnify and hold harmless the City, and its officials,
directors, officers, employees, agents, contractors, servants, successors and assigns
against any claims, causes of actions, costs, expenses, (including reasonable attorney's
fees) liabilities, or damages arising out of or in connection with any negligent act or
omission, or intentional misconduct on the part of the Friends or any of its officials,
directors, officers, employees, agents, contractors, servants, successors and assigns, in
the performance of its obligations under this Agreement and/or from the Services.
Additionally, and notwithstanding the indemnification/hold harmless obligations in the
preceding paragraph, or any other term or condition of this Agreement, the Friends shal!
defend, indemnify and hold harmless the City, its officials, directors, officers,
employees, agents, contractors, servants, successors and assigns, against any claims,
causes of actions, costs, expenses (including reasonable attorney's fees), liabilities, or
damages arising out of or in connection with any claim, controversy or cause of action
brought against the City of Miami Beach (and including its officers, employees, agents,
and contractors) alleging any breach by the City of the Bass Agreement as a result of
231
the execution of this letter agreement between the City and Friends.
The indemnification and hold harmless requirements in the two preceding paragraphs
shall survive the termination or expiration of this Agreement.
Notwithstanding this indemnification, and as a further condition, the Friends shall, at its
sole cost and expense, maintain in full force and effect throughout the Term of the
Agreement following insurance:
Commercial General Liability lnsurance, on an occurrence form, in the amount of
Two Million ($2,000,000) Dollars, per occurrence, for bodily injury, death,
property damage, and personal injury. This policy must name the City of Miami
Beach, Florida, as additional insured.
Workers' Compensation and Employers' Liability coverage, in accordance with
Florida statutory requirements.
All-Risks property and casualty insurance, written at a minimum of 80% of
replacement cost value and with replacement cost endorsement, covering all of
Friends' personal property in the Museum and all improvements installed in the
Museum by or on behalf of the Friends.
The Friends shall provide proof of the aforestated coverages to the City Manager, within
thirty (30) days of execution of this Letter Agreement. lt is understood and agreed that
any coverage provided by the Friends is primary to any insurance or self-insurance
program the City has for the Museum, and that there shall be no right of recovery or
subrogation against the City. All policies must be issued by companies authorized to do
business in the State of Florida and assigned a rating s1 g+Vl or better, per Best's Key
Rating Guide, latest edition.
This Letter Agreement may be terminated by the City Manager, for cause, in the event
of a breach by the Friends' of any term(s) and/or condition(s) set forth herein and the
Friends' failure to satisfactorily cure same within seven (7) days of written notice of such
breach by the City Manager or his designee; or by either party, for convenience (and
without cause), upon fifteen (15) days prior written notice to the other party.
All written notices and communications required or permitted hereunder may be
delivered personally to the representatives of the Friends and the City listed below or
may be mailed by registered mail, postage prepaid (or airmailed if addressed to an
address outside of the city of dispatch).
Until changed by notice in writing, all such notices and communications shall be
addressed as follows:
232
TO FRIENDS:Friends of the Bass Museum, Inc.
Attn: George Lindemann
President
2100 Collins Avenue
Miami Beach, Florida 33139
(305) 673-7530
City of Miami BeachTO GITY:
Attn: Max Sklar
CulturalArts & Tourism Dev. Director
1700 Convention Center Drive
Miami Beach, Florida 33139
(305) 673-7000, Ext. 6116
Notices hereunder shall be effective: lf delivered personally, on delivery; if mailed to an
address in the city of dispatch, on the day following the date mailed; and if mailed to an
address outside the city of dispatch on the seventh day following the date mailed.
This Agreement shall be governed by, and construed in accordance with, the laws of
the State of Florida, both substantive and remedial, without regard to principles of
conflict of laws. The exclusive venue for any litigation arising out of this Agreement
shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court,
Southern District of Florida, if in federal court. BY ENTERING INTO THIS
AGREEMENT, CIry AND FRIENDS EXPRESSLY WAIVE ANY RIGHTS EITHER
PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO,
OR ARISING OUT OF, THIS AGREEMENT.
The Friends hereby represents, warrants and covenants to the City:
(i) that it has the full legal right, power and authority to enter into this
Agreement and to grant the rights and perform the obligations herein, and
that no third pafi consent or approval is required to grant such rights or
perform such obligations hereunder;
(ii) that this Agreement has been duly executed and delivered by the
President of the Friends, and attested to by the Secretary, and constitutes
a valid and binding obligation of the Friends, enforceable in accordance
with its terms; and
(iii) that the Friends will comply with all laws applicable to its management of
the Museum, as set forth in this Agreement; provided that the Friends will
not be required to undertake any compliance activity, or have any liability
under this Agreement, if such activity requires any capital expenditure
beyond the approved Operating Budget.
233
Neither party may assign this Agreement.
Neither this Agreement, nor any of its terms, may be changed, modified, waived, or
terminated except by an instrument in writing, signed by an authorized representative,
which shall be the City Manager (on behalf of the City), and the President of the Friends
(on behalf of the Friends).
The City and Friends acknowledge and agree that they are not joint venturers, partners,
or joint owners with respect of the Bass Museum and/or with respect to this Agreement
and/or the Services. Nothing contained in this Agreement shall be construed as creating
a partnership, joint venture or similar relationship between the City and the Friends.
Any employees at the Bass Museum who are City of Miami Beach employees shall
continue to remain City employees throughout the Term (unless otherwise terminated
by the City), and shall remain under the supervision, direction and control of the City.
Additionally, for purposes of this Agreement (or otherwise) no officer, director,
employee, agent, or contractor of the Friends shall be deemed to be an agent or
employee of the City, and shall not attain any rights or benefits under the Civil Service
or Pension Ordinance of the City, or any right generally afforded Classified or
Unclassified employees' or be deemed entitled to Florida Worker's Compensation
benefits as an employee of the City, or accumulation of sick or annual leave.
(THE BALANCE OF THIS PAGE LEFT INTENTIONALLY BLANK)
234
Attest:
CITY OF MIAMI BEACH, FLORIDA
Jimmy L. Morales, City Manager
Date
FRIENDS OF THE BASS MUSEUM, INC.
George Lindemann, President
Date
Secretary
235
THIS PAGE INTENTIONALLY LEFT BLANK
236
AGEIIDA ITEI''
-
COMMISSION ITEM SUMMARY
The current construction contract with LANZO (the one awarded pursuant to the ITB) is a straight construction
contract, requiring the Contractor to proceed based on the Consultant's design, as the engineer-of-record, and does
not allow for a "design" component, which would, should the City determine, allow the Contractor to undertake the
design of the Stormwater system and the neighborhood improvements along 20th Street. Any subsequent
agreement to for the provision of design services is subject to competitive bidding under Section 287.055, Florida
Statutes (also known as the "Consultants Competitive Negotiation Act" or CCNA).
Given that the facts do indeed support the existence of a public emergency, to the extent that a waiver of the
bidding requirements under the CCNA is justified, the Administration recommends that course of action. The City
has a contract agreement with Lanzo Construction Co. for work associated with the reconstruction of Pump Station
#3, which includes the installation of a new pipe drainage and structures in the 20th Street right of way. The City has
commenced survey and geotechnical evaluation for the neighborhood improvements in the Sunset Harbour
Neighborhood. This work will not duplicate any of the existing contracted services. The proposed Design/Build
contract will allow for some of these neighborhood improvements to be completed along 20' Street while the road is
already open for construction. lmprovements include additional parking (referred to as a typical section),
landscaping, lighting, water, sewer, drainage and paving. Flooding on 18'n Street, from West Avenue to Purdy
Avenue will also be addressed with the installation of a new 42-inch stormwater drainage pipe, allowing for Pump
Stations No. 1 and No. 2 servicing this area. All other improvements to this street will be part of a future
neighborhood project.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION
Advisory Board Recommendation:
Financial lnformation:
Source of
Funds:
Amount Account
1 $1,159,344 420-2322-069357 Based on timing of the project, we are reappropriating
from the North Shore Neighborhood Capital Project to be refunded from
the next Water and Sewer bond issue
@ 2 $3,090,656 431-2324-069357 Based on timing of the project, we are
reappropriating from the La Gorce Neighborhood Capital Project to be
refunded from the Storm Water bond issue
OBPI Total I $4,250,000
Financial lmpact Summary:
Clerk's Office
No 2 SUMMARY
Agenda ltem
Date
Rte
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMM]SSION OF THE CITY OF MIAMI BEACH, FLORIDA,
PERTAINING TO THE CITY CONSTRUCTION PROJECT REFERRED TO AS THE "SUNSET HARBOUR PUMP
STATION',S RETROFIT AND DRATNAGE TMPROVEMENTS PROJECT" (PROJECT) AND, W|TH RESPECT TO
THE PROJECT, ACCEPTING THE FINDINGS AND RECOMMENDATION OF THE CITY MANAGER IN
DECLARING AN EMERGENCY PURSUANT TO SUBSECTION 287.055 (9XCX6), FLORTDA
STATUTES; AND, AS PERMITTED PURSUANT TO SECTION 2-357(E) OF THE CITY CODE, WAIVING, BY
5/7THS VOTE, THE COMPETITIVE BIDDING REQUIREMENTS, FIND]NG SUCH WAIVER TO BE !N THE BEST
INTEREST OF THE CITY; AND AUTHORIZING THE CITY MANAGER TO TAKE THE FOLLOWING ACTIONS
TO PROCURE THE NECESSARY EMERGENCY DESIGN AND CONSTRUCTION SERVICES FOR THE
PROJECT, PURSUANT TO A NEGOTIATED DESIGN.BUILD CONTRACT: I) PREPARE, WHETHER THROUGH
THE CITY'S PUBLIC WORKS DEPARTMENT OR THROUGH RETENTION OF AN OUTSIDE DESIGN CRITERIA
PROFESSIONAL, AS DETERMINED BY THE C|TY MANAGER, A DESTGN CRITERTA PACKAGE (DCp) WHTCH
coMPLIES WITH THE SPECIFICATIONS SET FORTH UNDER SECTTON 287.055(2XJ), FLORTDA STATUTES;
2) UPON COMPLETION OF THE DCP, AUTHORTZING THE CrTy MANAGER TO NEGOTIATE AND, tF
succESsFUL, EXECUTE A DESIGN-BUTLD CONTRACT, W|TH A GUARANTEED MAXTMUM pRtCE (GMp)
FOR THE REMAINING WATER, STORMWATER, LANDSCAPE AND STREETSCAPE IMPROVEMENTS FOR
THE PROJECT, WITH THE FIRM OF LANZO CONTRUCTTON, CO. (LANZO), WHO, AS THE CtTy'S
CONTRACTOR CURRENTLY WORKING ON THE PROJECT UNDER THE CONSTRUCTION CONTRACT
AUTHORIZED PURSUANT TO INVITATION TO BID NO. 060-2013TC (lTB); AND 3) FURTHER AUTHORIZING
THE CITY MANAGER TO TERMINATE, FOR CONVENIENCE, THE REMAINING PORTION OF THE CURRENT
CONSTRUCT]ON CONTRACT WITH AND REQUIRING THAT, AS A CONDITION OF THE NEGOTIATED
DESIGN-BUILD CONTRACT, A RELEASE OF ALL CLAIMS AGAINST THE CITY UNDER THE FORMER
CONTRACT; WHERE THE COMBINED SUM OF THE NEGOTIATED DESIGN-BUILD GMP AND THE AMOUNT
NEGOTIATED AS PART OF THE SETTLEMENT OF THE EX]STING CONTRACT SHALL NOT EXCEED
$6,836,940.74 WHICH INCLUDES THE $2,586,940,74 CONSTRUCTION AWARD VALUE OF THE CURRENT
LANZO CONSTRUCTION CONTRACT AND THE PROPOSED DESIGN/BUILD AMOUNT OF
Ensure value and ti deliverv of oual
Data (Surveys, EnvironmentalScan, etc.): N/A
Item Summary/Recommendation:
&, MIAMIBFACH
lmprovements
237
g MIAMIBEACH
City of Miqmi Beoch, l200 Convention Center Drive, Miomi Beoch, Florido 33.l39, www.miomibeochfl.gov
COMMISSION EMORANDUM
TO:Mayor Philip Levine and Members of City Comm
FRoM: Jimmy L, Morales, City Manager
DATE: September30,2014
SUBJECT: A RESOLUTION OF THE MAYOR D CITY COMMISSION OF THE GITY OF
MIAMI BEACH, FLORIDA, PERTAINING TO THE CITY CONSTRUCTION PROJECT
REFERRED TO AS THE "SUNSET HARBOUR PUMP STATION'S RETROFIT AND
DRATNAGE IMPROVEMENTS PROJECT" (PROJECT) AND, WITH RESPECT TO
THE PROJEGT, ACCEPTING THE FINDINGS AND REGOMMENDATION OF THE
CITY MANAGER !N DECLARING AN EMERGENCY PURSUANT TO
SUBSEGTION 287.055 (9XCX6), FLORIDA STATUTES; AND, AS
PERMTTTED PURSUANT TO SECTION 2-367(E) OF THE Ctry CODE, WA|V!NG,
BY 5/7THS VOTE, THE COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH
WAIVER TO BE lN THE BEST INTEREST OF THE CITY; AND AUTHORIZING THE
GIry MANAGER TO TAKE THE FOLLOWING ACTIONS TO PROCURE THE
NECESSARY EMERGENCY DESIGN AND CONSTRUCTION SERVICES FOR THE
PROJECT, PURSUANT TO A NEGOTIATED DESIGN-BUILD GONTRACT: 1)
PREPARE, WHETHER THROUGH THE CIry'S PUBLIC WORKS DEPARTMENTOR THROUGH RETENTION OF AN OUTSIDE DESIGN CRITERIA
PROFESSIONAL, AS DETERMINED BY THE C!ry MANAGER, A DESIGN
CRITERTA PACKAGE (DCP) WHICH COMPLTES W|TH THE SpEctFtcATrONS SET
FORTH UNDER SEGTION 287.055(2XJ), FLORIDA STATUTES; 2) UPON
GOMPLETION OF THE DCP, AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND, IF SUGCESSFUL, EXECUTE A DESIGN.BUILD CONTRACT,
WITH A GUARANTEED MAXIMUM PRICE (GMP) FOR THE REMAINING WATER,
STORMWATER, LANDSCAPE AND STREETSGAPE IMPROVEMENTS FOR THE
PROJECT, W|TH THE FIRM OF LANZO CONTRUCTTON, CO. (LANZO), WHO, AS
THE CITY'S CONTRACTOR CURRENTLY WORKING ON THE PROJECT UNDER
THE CONSTRUCTION CONTRACT AUTHORIZED PURSUANT TO INVITATION TO
BID NO. 060-2013TC (lTB); AND 3) FURTHER AUTHORIZING THE clTY
MANAGER TO TERMINATE, FOR CONVENIENCE, THE REMAINING PORTION OF
THE CURRENT CONSTRUCTION CONTRACT WITH AND REQUIRING THAT, AS
A CONDITION OF THE NEGOTIATED DESIGN.BUILD CONTRACT, A RELEASE
OF ALL CLAIMS AGAINST THE GITY UNDER THE FORMER CONTRAGT; WHERE
THE COMBINED SUM OF THE NEGOTIATED DESIGN.BUILD GMP AND THE
AMOUNT NEGOTIATED AS PART OF THE SETTLEMENT OF THE EXISTING
CONTRACT SHALL NOT EXCEED $6,836,940.74 WHICH INCLUDES THE
$2,586,940.74 CONSTRUCTION AWARD VALUE OF THE CURRENT LANZO
CONSTRUCTION CONTRACT AND THE PROPOSED DESIGN/BUILD AMOUNT OF
$4,250,000.
238
Commission Memorandum -Sunsef Harbour Pump Sfaflons lmprovements
Page 2 of 2
ADMINISTRATION RECOMMENDATION
The Administration recommends adopting the Resolution
FUNDING
Funding is subject to the FY 14115 being approved by City Commission.
Amount
$1 ,159,344
$3,090,656
$4,250,000
Account Number
420-2322-069357 Based on timing of the project, we are reappropriating
from the North Shore Neighborhood to be refunded
from the next Water and Sewer bond issue
431-2324-069357 Based on timing of the project, we are reappropriating
from the La Gorce Neighborhood Capital Project to be
refunded from the Storm Water bond issue
TOTAL
As a result of the timing of this project, we are reappropriating $1 ,159,344 from the North Shore
Neighborhood Project that is not yet ready to be awarded. The reappropiated funding will be
replaced from the next Water and Sewer bond issue,
As a result of the timing of this project, we are reappropriating $3,090,656 from the La Gorce
Neighborhood Project that is not yet ready to be awarded. The reappropiated funding will be
replaced from the next Storm Water bond issue.
BACKGROUND
The current construction contract with LANZO (the one awarded pursuant to the ITB) is a
straight construction contract, requiring the Contractor to proceed based on the Consultant's
design, as the engineer-of-record, and does not allow for a "design" component, which would,
should the City determine, allow the Contractor to undertake the design of the Stormwater
system and the neighborhood improvements along 20th Street. Any subsequent agreement to for
the provision of design services is subject to competitive bidding under Section 287.055, Florida
Statutes (also known as the "Consultants Competitive Negotiation Act" or CCNA).
Consequently, any desired design of the Stormwater system, under the existing contract
structure, would either have to be undertaken by other Consultant, as the engineer-of-record, or
re-bid. The Administration recommends that the Contractor be used for the design-build of the
Stormwater system along 18th Street and the neighborhood improvements in the Sunset
Harbour neighborhood along 20th Street.
The Contractor is currently finalizing drainage installations within 20th Street and is scheduled to
be completed with all drainage improvements by the end of this month.
The inclusion of the Stormwater improvements for the 18th Street area will also contribute to
community relief with an improved level of service. ln the alternative, it is critical that the
Administration be able to immediately avail itself of a process which would enable it to: 1.) retain
LANZO to perform the necessary design services and any other corrective actions; and 2.)
239
Commission Memorandum -Sunsef Harbour Pump Sfafions lmprovements
Page 3 of 2
continue with construction of the Project with minimal or no disruption and/or interruption. To that
end, the Administration has been meeting with the City Attorney's Office to determine the most
practical approach which would allow the City to meet the afore stated goals, while complying
with public procurement laws including, without limitation, the CCNA.
While the CCNA requires municipalities to publicly bid certain professional services, including
architecture and engineering services, this requirement can be waived in cases of valid public
emergencies. ln this case, the Administration believes that given: 1.) current conditions, both at
the Project site and within the neighborhood; 2.) the potential community hardships, quality of
life issues, potentially aggravated due to a postponement of the current work in order to
undertake a procurement process; and 3.) the fact that this contractor is already performing work
in the area, the City Administration, in assessing the totality of factors giving rise to this situation,
believes there is ample support to find that a public emergency, necessitating a CCNA waiver of
the bidding requirements, exists here.
For example, if the City Commission does not waive the public bidding requirement (as both the
CCNA and City Code allow it to do, the alternative approach would be to issue an RFQ to obtain
a design consultant to revise the Stormwater system; provide the new design consultant with an
adequate amount of time to re-design and permit the Stormwater system; and then procure
another construction contract through the standard bidding process. lt is estimated that this
alternative could potentially take an additional twelve (12) months.
Given that the facts do indeed support the existence of a public emergency, to the extent that a
waiver of the bidding requirements under the CCNA is justified, the Administration recommends
the following course of action:
1. That the competitive bidding requirements be waived by 5/7ths vote as permitted pursuant to
Section 2-367(e) of the City Code, finding such waiver to be in the best interest of the City,
and that the City Manager be authorized to take further actions to procure the necessary
emergency design and construction services for the project, via a design-build contract,
including authorizing the preparation of a Design Criteria Package (DCP) which complies
with the specifications set forth under F.S. 287.055(2)0) (whether through the City's Public
Works Department or through retention of an outside Design Criteria Professional, as
determined by the City Manager);
2. That upon completion of the DCP, the City Manager be authorized to negotiate and, if
successful, execute a Design-Build contract in a not-to-exceed amount [essentially, a
Guaranteed Maximum Price (GMP)I for the remaining water, Stormwater, landscape and
streetscape improvements for the Project, with LANZO (as the appropriately licensed
Contractor who is most qualified to undertake the Project under the proposed Design-Build
contract because LANZO is currently under contract to perform work and is currently working
on the Project);
3. That the City Manager be authorized to terminate, for convenience, the remaining portion of
the current construction contract with LANZO and that, as a condition to the City and
LANZO's execution of the negotiated Design-Build contract, the parties enter into and
execute a settlement agreement and release of all claims against the City under the former
contract; and
4. That the total sum of the combined negotiated Design-Build contract and the negotiated
settlement release of the existing contract be capped at $6,836,940.74 (which includes the
240
Commission Memorandum -Sunsef Harbour Pump Stations lmprovements
Page 4 of 2
$2,586,940.74 construction award value of the current LANZO construction contract and the
proposed Design/Build Project amount of $ $4,250,000.
The above recommended alternative would absorb the majority of the delays attributed to the
redesign of the storm water system, keep the Contractor mobilized on-site; and only extend the
construction schedule six (6) months, bringing the new anticipated Project completion date to
May 2015.
ln addition to the immediate time related benefits realized by keeping the current Contractor on-
site, there are also inherent benefits in having I-ANZO finalize the improvements of the Project
via the Design-Build method. LANZO has invested a substantial amount of time and effort
researching every aspect of the Project. lt has a working knowledge of the area, the community,
and the challenges lying ahead. The current Project team has overseen several major capital
projects throughout the City. Most importantly, LANZO is immediately available at this time, as
they are currently mobilized on the site, and are willing to work with the City to minimize the
impacts to the community.
The proposed Design-Build contract shall incorporate all remaining scope of work elements of
the Project, and provide any additional scope of work required to modify the current construction
documents, as required by PWD under the original scope, and construct a permittable storm
water system. ln general, the water main improvements and lighting improvements within 20th
Street shall be completed, in their entirety, as part of the current construction contract. lt will be
required to finalize and place into service those portions of the water main installation work that
has been completed, to-date, as part of the current construction contract. The remaining scope
of work will be performed as part of the proposed Design-Build contract. This scope of work
includes, but not limited to, the following:
1. The Stormwater improvements, Along 18th Street;
2. The watermain improvements along 20th Street;
3. The paving and hardscape improvements within 20th Street;
4. The landscape improvements within 20th Street;
5. The lighting improvements along 20th Street; and
6. The irrigation improvements within 20th Street.
As a condition to the City and LANZO's execution of the negotiated Design-Build contract, the
parties shall enter into and execute a settlement agreement that will release the City of all claims
pursuant to the current construction contract. The exact amount of the settlement agreement
shall be determined based on the actual cost of the Work performed through the date of
termination of the current construction contract. ln no event shall be the combined amount of
both the current construction contract settlement and the Design-Build contract exceed
$6,836,940.74.The above stated conditions have been reviewed with LANZO. (see attachment
No. 1: Letter from LANZO dated September 12,2014).
The City has a contract agreement with Lanzo Construction Co. for work associated with the
reconstruction of Pump Station #3, which includes the installation of a new pipe drainage and
structures in the 20th Street right of way. The City has commenced survey and geotechnical
evaluation for the neighborhood improvements in the Sunset Harbour Neighborhood. The
proposed Design/Build contract will allow for some of these neighborhood improvements to be
completed along 20th Street while the road is already open for construction. lmprovements
include additional parking (referred to as a typical section), landscaping, lighting, water, sewer,
drainage and paving. Flooding on 18th Street, from West Avenue to Purdy Avenue will also be
241
Commission Memorandum -Sunsef Harbour Pump Sfafions lmprovements
Page 5 of 2
addressed with the installation of a new 42-inch stormwater drainage pipe, allowing for Pump
Stations No. 1 and No. 2 servicing this area. All other improvements to this street will be part of
a future neighborhood project.
Flooding on 18th Street, from West Avenue to Purdy Avenue will also be addressed with the
installation of a new 4?-inch stormwater drainage pipe, allowing for Pump Stations No. 1 and
No. 2 servicing this area. All other improvements to this street will be part of a future
neighborhood project.
COST ANALYSIS
Lanzo Construction Co. has submitted a cost proposal in the amount of $4,250,000
(Attachment) for an additional scope of work which includes the reconstruction of 20th Street by
raising the road approximately 9" (addressing sea level rise concerns), the replacement of the
existing 20" water main, the replacement of an 8" water main, lighting, landscaping, irrigation,
and a new storm water drain pipe on 18th Street.
The City's Public Works Department has reviewed the proposal and the cost breakdowns and
deems the cost to be fair and reasonable.
CONCLUSION
The Administration recommends adopting the Resolution
Attachment - Lanzo Construction Co. Cost Proposal
JLM/MT/ETC/BAM/JR
T:\AGENDA\2014\SeptembeAPublicWorks\Sunset Harbour Pump Stations lmprovements 093014 Memo.doc
242
LANz,cJ
C0l'EInUGIlOil C0MPAIIY
IHlwfin ffiffi mxfidl! $lrdtuirslotfunilfiwlffitfr',
September 24,2014
Bruce Mowry, Ph. D, , P.E.
City Bngineer
City of Miami Beach, Florida
Public Works Department' Engineering Division
1700 Convention Center Drive
Miami Beach, FL 33139
Reference:Sunset Harbour Pump Station Retrofit - ITB No. 60-20l3TC
Sunset Harbour Re-Design Proposal
Design and Construction of Sunset Drainage Improvement Change Summary
Revised 9D412014
Dear Bruce,
Please find below and as attached a summary of the proposals you have requested for additional
improvements to Sunset Harbour.
Item Activity
1 20th Street Water Main Replacement
2 18th Street Drainage
3 Water Quality Structures PS1, PS2, & PS 3
4 20th Street lmprovements
5 Landscape Allowance
TotalWith Allowance
Total
s 1,119,344.00
s 654,256.00
S soz,ggt.oo
S L,837,477.N
S so,ooo.oo
s 4233,408.00
We have included all of the separate proposals, applicable scopes, drawings and quantity take-offs. I am
available to meet with you to answer any further questions you may have.
"'i:{tp fi&/
MichaeJT.. Bone, Vice President
Lanzo Consfruction Company
Attachment(s)
CC: LCClFile
125 SE 5ffi Court Deerfield BeachEL3344l4749 Phone (954) 979-0S02 Fax (954)979-9897
www.lanzo.net
243
LANz,gJ
COI{STBUCTIOiI GOMPANY
Ntu?rn g B0,,Jffi frrfi,,ilwlifl' ,d0d4E
lilfrtdrBfll,fl/tfrffi
September 24,2014
Bruce Mowry, Ph. D, P.E.
City Engineer
City of Miami Beach, Florida
Public Works Departnent - Engineering Division
1700 Convention Center Drive
Miami Beach, FL 33139
Reference: Sunset Harbour Pump Station Retrofit - ITB No. 60-2013TC
Sunset Harbour Re-Design Proposal
Remove and Replace 20Inch Water Main on 20n Street
Revised 9l24DAl4
DearBruce,
Lanzo Construction Co., FL., proposes to design, permit and construct the water main replacement, on 20s
Street, from Alton Road, west to Purdy Avenue. The scope of work is as agreed upon by the City and
Lutzo, and is reflected in the attached drawing and unit breakdown sheet. All work per City Standard
Details and as summarized below.
l. Install 20" DIP from Alton Road to West Avenue.
2. Install 12" DIP from WestAvenue to Purdy Avenue.
3. Install 20'DIP from 20" Main South on West Avenue Approximate[ (a0) LF Tie-In Existing
Service, Capped for Future Extension.
4. Install 8" DIP from 20" Main South on West Avenue Approximately (40) LF Tie-In to Existing 8"
Water Main.
5. Install 12" DIP from 12" Main South on Bay Road Approximate$ (a0) LF Tie-ln to Existing
Services.
6. Install 8" DIP from 12" Main South on Bay Road Approximately (40) LF Tie-In to Existing
Services.
7. Install 12" DIP from 12" Main South on Purdy Avenue Approximate$ (40) LF Tie-kr to Existing
20" Water Main.
8. Remove all trees.
9. Maintenance of Traffic and Allowance for Police.
10. Remove and Replace All Unsuitable Material per Crty Standards.
11. Remove all Abandoned DI Water Main, Replaced by the New DI Water Main.
12. Reconnect All Services.
The Design and Construction duration is (180) days from NTP.
Total Lump Sum Price $1,119;44.00
W#,&"#.',---
Lanzo Construction Company
Attachmen(s)
CC: LCClFile
125 SE 5m Court Deerfield Beach FL 33441-4749 Phone (954) 979-08A2 Fax (95a) 979-9897
www.lanzo.net
244
8t27t2014 2.29 PM New WM along 20th Street PAGE 1 OF 1
DESCRIPTION QTY UNIT
NEW WATER MAIN ALONG 2OTH STREET
.General Conditions I LS
EngineeringlDesign I LS
20" DIP WM Restrained Including Fittings 5OO LF
._l?" DIP WM Restrained Including Finings 988 LF
8" DIP WM Restrained Including Firrings 300 LF
.De-Mu-ck Pipe Line . . ,,11, - CI
iTie into_E$'"gZOlly4l2" DIP I | rc
___n' i,1q---!__qc_ r2;E"*_- -_-- _ i---;
-
LS
_ifi9-iltoExisingS"DlP - [Z- ]aS
t 4 :EA120" P_v_tz"cv 6- -EA8EA8" GV
ARV w/ Precast'Fire
Hydrant rvi CV
2" Water Service w/Box
Remove and Dispose of existing 20" WM
.Remove and Dispose of existing 12" WM
.Remove and Dispose olexisting 8" WM
.
Remove and Dispose of existing 18" Storm FM
2
5
24
EA
EA
EA
r,r75 LF
2OO LF
2OO LF
90 LF
t _Lq
_ 5 _ i-EA_
.L-E{
DY
m,LAtrzo P01 1 AWg Bid Sheet WM 02 JD,xtsx
245
246
247
LANz,rJ
GO I{STRUGTIOII COUPAT{Y
o&dlry crutfrnDL bfr/firrtf! dilot s
futmwraw!d4D,/tffi'E
September 24,2014
BruceMowry, Ph. D, P.E.
City of Miami Beach, Florida
Public Works Deparhnent - Engineering Division
1700 Convention Center Drive
Miami Beach, FL 33139
Reference: Sunset Harbour Pump Station Retofit - ITB No. 60-2013TC
Sunset Harbour Re-Design Proposal
Design and Installation of 18e Street Drainage
Revised 9/2412014
Dear Bruce,
Lanzo Construction Co., FL., proposes to design, permit and construct the drainage, on 18ft Stree! from
West Avenue, west to Purdy Avenue. The scope of work is as agreed upon by the City and Lanzo, and is
reflected in the attached drawing and unit breakdown sheet. All work per City Standard Details and as
summarized below.
l. lnstall 42" RCP from West Avenue west to Purdy Avenue Tie-In to Existing.
2. install (3) 84'x 84" Junction Boxes.
3. Install (l) 60" Round Catch Basin.
4. Replace Damaged Curbing and Sidewalk.
5. Patch Pave Damaged Asphalt.
6. Remove and Replace all Unsuitable Material per City Standards.
7. Maintenance of Traffic and Allowance for Police.
The Design and Construction duration is (130) days from NTP.
Total Lump Sum Price $664,256.00";X:gfrW
Michael R. Bone, Vice President
Lanzo Construction Company
Attachment(s)
CC: LCC/File
125 SE 5rH Court Deerfield Beach EL 33441-4749 Phone (954) 979-0802 Fax (954) 9'79-9897
www.lauzo.net
248
812712014 1:43 PM New 18th Street Drainage PAGE 1 OF 1
mlLANzo P01 1 AWg Bid Sheet 18ST O2 JD.xlsx
249
250
251
LANZcJ
COIISTRUCTI(IN COMPAflY
Ihfrt"'it g ffi frrfir,nffii[!
'olpl|d,6Itfuturfficfr,ilto/ly'fy'EE
September 24,2014
Bruce Mowry, Ph.D, P.E.
City Engineer
City of Miami Beach, Florida
Public Works Departnent - Engineering Division
1700 Convention Center Drive
Miami Beach, FL 33139
Reference: Sunset Harbour Pump Station Refrofit - ITB No. 60-20l3TC
Sunset Harbour Re-Design Proposal
Desigrr and Installation of PS l, PS 2, and PS 3 Water Quahf Structures
Revised 9D412014
Dear Bruce,
Lanzo Construction Co., FL., proposes to design, permit and construct water quallty structures for Pump
Stations 1,2 and 3. The scope of work is as agreedupon by the City and Lanzo, and is reflected in the
attached drawing and unit breakdown sheet. All work per City Standard Details and as summarized below.
I. PS
2. PS
Relocate Existing 6" Water Main.
Instal I Contech CD S 5 640- I 0-C ( I 0' Diameter) Water Quality Structure.
3. PS 1 Install Connecting 24" Drainage Pipe.
4. PS 2 Relocate Existing 6" Force Main.
5. PS 2Install Contech CDS5640-10-C (1O'Diameter) Water Quality Stucture.
6. PS 2 Install Connecting 24" Drunage Pipe.
7. *PS 3 Install Contech CDS5653-10-C (1O'Diameter) Water Quality Structure
8. *PS 3 Install Comecting 42" Drainage Pipe.
9. Maintenance of Traffrc and Allowance for Police.
10. Replace Damaged Curbing and Sidewalk.
11. Patch Pave Damaged Asphalt.
12. Remove and Replace All Unsuitable Material per Crty Standards.
The Design and Construction duration for PS 1 and 2 is (120) days from NTP. t The desigt and
construotion for PS 3 is (30) days after the removal of the existing 20" water main.
Total Lump Sum Price $562,331.00
H?0h-<--"
Michael R. Bone, Vice President
Lanzo Construction Company
Attachment(s)
CC: LCClFile
125 SE 5m Court Deerfield Beach FL3344l-4749 Phone (954) 979-0802 Fax (954)979-9897
www.lanzo.net
252
812712014 1:46 PM New Defender Boxes PAGE 1 OF 1
ITEM DESCRIPTION QTY UNIT
DEFENDER
SUNSET
General Cond
.Engq_eq{1g{
= ,P_yryftatpl
,Pump Station
BOXES VARIOUS PUMP STATIONS IN
L_S
LS
r- ? .-sAItEA
_._ _ 5_8
r 130
CYi --,CYt__]LS
ISY
---
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LANz,cJ
GOISTBUCIION GOMPAI{Y
fufuro,rortilmutlirc
September 24,2A74
BruceMowry, Ph. D, P.E.
City Engineer
City of Miami Beach, Florida
Public Works Departnent - Engineering Division
1700 Convention Center Drive
MiamiBeach, FL 33139
Reference: Sunset Harbour Pump Station Retrofit - ITB No. 60-201 3TC
Sunset Harbour Re-Design Proposal
Design and Construction of 20fr Street Improvements
Revised 912412014
DearBruce,
Lanzo Construction Co., FL., proposes to design, permit and construct the 20s Street Improvements. The
scope of work is as agreed upon by the City and Lanzo, and is reflected in the attached drawing and unit
broakdown sheet. All work per City Standard Details and as summarized below.
l. Remove Existing Pavement and Raise Road Elevation per Attached Drawings.
2. Remove Existing Curb and Sidewalks.
3. Installation of Geofabric.
4. New Black Base.
5. New Asphalt Roadway.
6. New Curbing.
7. New Sidewalks.
8. Brick Pavers in Roadway Only.
9. Maintenance or Traffic and Allorruance for Police.
10. Pavement Markings and Signage.
I 1. Drive Harmonization.
12. Street Lighting (Per DCP and APEX Visionary LED Lighting)
The Design and Construction duration is (90) days after the removal of the existing 20" water main.
Total Lump Sum Price $118371477.00
Additive Allowance for Landscaping $501000.00
Total Price Including Additive Allowance $11887,477.00
Sincerely,l"fLfrM
Michael R Bone, Vice President --\-
Lanzo Construction Company
Attachment(s)
CC: LCC/File
125 SE 5m Court Deerfield Beach FL 33441-4749 Phone (954) 9794802 Fax (954) 979-9897
www.lanzo.net
257
812712014 1:34 PM Raise Road along 20th Street PAGE 1 OF 1
_BIack Base 5"
Stabilize Subbase 12" and lnstall Marifie paper
Brick Pavers in Roadrvay (Concrete pad rvith Collar)
.
Drive Way Aprons
.F Curb - Red
.Valley Cutter - Red
Sidervalk - Red
:Remove and Dispose of Concrete w/ Rebar
__ Adjust Rim and Valve B_ox Elev_ations to Match
Allowance for onsite Police
5,774 SY
s,774
. 3,266 SF
l,496 SF
2,278 LF
1.t37 LF
18,790 SF
ILS
I
6_67
514
I
60
SY
mlLANZo P01 1 AWg Bid Sheet RD 02 JD.xlsx
258
812712014 1 1:48 AM New Drainage for Raising Road along 20th Street PAGE 1 OF 1
ITEM DESCRIPTION QTY L]NIT
De-Muck Pipe Line : 6s icY
mILANZO P011 AWg Bid Sheet DRN 02 JD.xlsx
259
812712014 1:50 PM New Lighting along 20th Street PAGE 1 OF 1
ITEM DESCRIPTION TJNIT
STREET LICHTINC ON 2OTH STREET
- e&rco*..ti* poirt ruitt potiCun a-Olsconnect
' r iLSj__r,ioo _ i L.
_ 2,500 LF
F&l Poles & Fixtures l2' Mount for Siaewaft
IEA ., ::5+EA
l,-.20EAF&l Poles & Fixtures l2'Mount for Sidewalk + 20'for RD
te
mlLANZO P0t 1 AWg Bid Sheet EL 02 JD.xtsx
260
812712014 2:31 PM New Landscaping for 20th Street PAGE 1 OF 1
ITEM DESCRIPTION
Landscaping along 2(}th Street
Engineering I Design
. Mimusops (Street Tree)
.Ficus (Creen lsland)
Irrigation Excluding Water Supply or Control, Just Heads
-Soil for new Trees
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LS
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265
RESOLUTION TO BE SUBMITTED
266
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO REJECT THE SINGLE
PROPOSAL RECEIVED, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO.2014-290-YG FOR
THE DESIGN, MANUFACTURE AND INSTALL REMOVABLE/RETRACTABLE CANOPY AT THE NORTH
BEACH BAND SHELL AND AUTHORIZE THE ISSUANCE OF A NEW RFP.
Maximize The Miami Beach Brand As A World Class Destination
Data (Surveyrs, Environmental Scan, etc: N/A
Item Summary/Recommendation :
The Mayor's Blue Ribbon Panel on North Beach Revitalization (the "Panel") has begun to identify a number
of items that could immediately help in the revitalization efforts. One such recommendation from the Panel is
a series of events, festivals, fairs and other activity to provide year around programming for the community
and attract visitors to North Beach. To that end, the Panel recommended obtaining a canopy or other
structure able to cover the audience area of the Band Shell. lt is believed that such a cover will protect
attendees at events and will encourage use of the facilities as the effects of weather can be mitigated using a
canopy. Funding was identified and included as part of a Capital Budget amendment early this year.
By means of RFP 2014-290-YG, the City of Miami Beach sought proposals from qualified firms to design,
manufacture and install a custom canopy at the North Beach Band Shell facility (the "Facility''). The area of
coverage for the canopy is approximately 9,700 square feet. The scope of the project consists of the
following: . Design and shop drawings
. Obtaining all necessary permits
. Seek approval of shop drawings from the City
. Manufacture canopy
. lnstall Canopy
. Warranty and maintain for a period of not less than five (5) years.
The RFP was issued on July 29, 20'14, with an opening date of September 16,2014. A pre-bid conference to
provide information to the proposers was held on August 8,2014. Only one (1) proposalwas received in
response to the RFP from Paradise Awnings Corporation. However, the proposed cost significantly
exceeded the budget for this project.
Therefore, the City Manager recommends the rejection of the proposal received pursuant to the RFP. The
Administration will be conducting an industry review meeting to review the specifications and scope of this
project in an effort to increase the number of proposals in a forthcoming RFP. After the industry review
meeting, the Administration will prepare and issue a new RFP, which will be submitted to the City
Commission via a Letter to Commission ("LTC").
RECOMMENDATION
ADOPT THE RESOLUTION.
Source of
Funds:
Amount Account
1 N/A N/A
2
OBPI Total
Financial lmoact Summarv:
T:\AGENDA\201
Shell (Reject Proposal) - Summary.doc
1 4-290-YG Removable-Retractable Beach Band
AGENDA ITEM RrrMIAMIBTACHo^rE q40'ly267
MIAMIBEACH
City of Miomi Beoch, I200 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSI MEMORANDUM
To: Mayor Philip Levine and Members
FRoM: Jimmy L. Morales, City Manager
DATE: September30,2014
the City Co
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCE THE RECOMMENDATION OF THE CITY
MANAGER TO REJEGT THE SINGLE PROPOSAL RECEIVED, PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 2014'290'YG: DESIGN,
MANUFACTURE AND INSTALL REMOVABLE/RETRACTABLE CANOPY AT THE
NORTH BEACH BAND SHELL AND AUTHORIZE THE ISSUANCE OF A NEW
RFP.
ADM I NISTRATION RECOMM EN DATION
Adopt the Resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and Maintain Priority lnfrastructure With Full Accountability
BACKGROUND
The Mayor's Blue Ribbon Panel on North Beach Revitalization (the "Panel") has begun to
identify a number of items that could immediately help in the revitalization efforts. One such
recommendation from the Panel is a series of events, festivals, fairs and other activity to
provide year around programming for the community and attract visitors to North Beach. To
that end, the Panel recommended obtaining a canopy or other structure able to cover the
audience area of the Band Shell. lt is believed that such a cover will protect attendees at
events and will encourage use of the facilities as the effects of weather can be mitigated using
a canopy. Funding was identified and included as part of a Capital Budget amendment early
this year.
By means of RFP 2014-290-YG, the City of Miami Beach sought proposals from qualified firms
to design, manufacture and install a custom canopy at the North Beach Band Shell facility (the
"Facility"). The area of coverage for the canopy is approximately 9,700 square feet. The scope
of the project consists of the following:
. Design and shop drawings
. Obtaining all necessary permits
. Seek approval of shop drawings from the City
. Manufacture canopy
. lnstall Canopy
. Warranty and maintain for a period of not less than five (5) years.
RFP PROCESS
The RFP was issued on July 29,2014, with an opening date of September 16,2014. A pre-bid
conference to provide information to the proposers was held on August 8,2014. Only one (1)
proposal was received in response to the RFP from Paradise Awnings Corporation. However
268
Commission Memorandum - RFP No. 2014-290-YG: Design, Manufacture and lnstall
Removable/Retractable Canopy At The North Beach Band Shell
September 30,2014
Page 2
the proposed cost in the total amount of $567,850.00 significantly exceeded the available
budget for this project in the amount of $100,000.00.
Therefore, the City Manager recommends the rejection of the proposal received pursuant to
the RFP. The Administration will be conducting an industry review meeting to review the
specifications and scope of this project in an effort to increase the number of proposals in a
forthcoming RFP. After the industry review meeting, the Administration will prepare and issue
a new RFP, which will be submitted to the City Commission via a Letter to Commission
("Lrc").
MANAGER'S DUE DILIGENCE & REGOMMENDATION
Adopt the Resolution.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida accept the recommendation of the City Manager to reject the single proposal
received, pursuant to Request for Proposals (RFP) No. 2014-290-YG: Design, Manufacture
and Install Removable/Retractable Canopy at the North Beach Band Shell and authorize the
issuance of a new RFP.
JLM/MT/KB/AD/YG
T:\AGENDA\2014\September\September 30\Procurement\RFP-2014-29O-YG Removable-Retractable Canopy - North Beach
Band Shell (Reject Proposal) - Memo.doc
269
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER TO REJECT THE
SINGLE PROPOSAL RECEIVED, PURSUANT TO REQUEST FOR
PROPOSALS (RFP) NO. 2014-290-yG FOR THE DESrcN,
MANUFACTURE AND INSTALL REMOVABLE/RETRACTABLE
CANOPY AT THE NORTH BEACH BAND SHELL AND AUTHORIZE
THE ISSUANCE OF A NEW RFP.
WHEREAS, Request for Proposals No. 2014-290-YG (the RFP), for the Design,
Manufacture and lnstall of a Removable/Retractable Canopy at the North Beach Band
Shel!, was issued on July 29, 2014, with a deadline for receipt of proposals of
September 16,2014; and
WHEREAS, a pre-bid conference to provide information to the proposers was
held on August 8,2014; and
WHEREAS, the City received a proposal from the following firm: Paradise
Awnings Corporation; and
WHEREAS, the cost proposal
exceeded the budget for this project; and
WHEREAS, the Administration
received pursuant to the RFP; and
submitted by Paradise Awnings significantly
recommends the rejection of the proposal
WHEREAS, the Administration will be conducting an industry review meeting to
review the specifications and scope of this project in an effort to increase the number of
proposals in the forthcoming RFP; and
WHEREAS, after the industry review meeting, the Administration will prepare
and issue a new RFP, which will be submitted to the City Commission via a Letter to
Commission ("LTC"); and
WHEREAS, after reviewing the Administration's recommendation, the City
Manager exercised his due diligence and recommends that the Mayor and the City
Commission reject the single proposal received pursuant to this RFP and authorize the
issuance of a new RFP.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE GITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to reject the single
270
proposal received, pursuant to Request for Proposals (RFP) No.
Design, Manufacture and lnstall of a Removable/Retractable
Beach Band Shell and authorize the issuance of a new RFP.
PASSED AND ADOPTED this _ day of
ATTEST:
2014-290-YG, for the
Canopy at the North
2014.
Rafael E. Granado, City Clerk Philip Levine, Mayor
T:\AGENDA\20't4\SeptembeASeptember 3O\Procurement\RFP-2014-290-YG Removable-Retractable Canopy - North Beach Band
Shell (Reject Proposal) - Resolution.doc
APPROVED AS TO
FORM & LANGUAGE
!- 3.[t[tk
Dote
271
THIS PAGE INTENTIONALLY LEFT BLANK
272
COMMISSION ITEM SUMMARY
Condensed Title:
Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the Administration to
develop a new program for expedited lien searches with a turn-around time of one business day; charging customers
$250.00 for an expedited certified lien search and $300.00 for an expedited certified lien search including the
common area.
Item Summary/Recommendation :
The Administration recommends that the approve the item. The City of Miami Beach
processes approximately 1,600 certified lien searches annually. Current fees for certified lien searches range
from $100 to $150, with approximate revenues al$227,500
ln September 2009, the City of Miami Beach established the current fee structure for lien searches. When
conducting a certified lien search, City staff research open building permits, code violations, building violations,
in addition to unpaid amounts for City.
On July 2,2014, City staff conducted an industry meeting for title companies to discuss the City's current lien
processes. The top 25 title search lien customers were invited to attend this meeting. During this meeting, as
well as, though routine correspondence with title search companies, requests for an expedited 24 hour certified
lien service were suggested by the industry.
Currently, the City publishes a turn-around time of ten business days for certified lien searches. The actual
average turn-around time for these lien searches is approximately five business days.
The Administration has analyzed the projected costs and revenues associated with developing a new program
for expedited lien searches with a turn-around time of one business day. Administration has additionally
surveyed neighboring communities to see what the market is charging, where available, for expedited certified
lien searches.
It is anticipated that proposed program would entail the efforts of one full{ime entry level position of a Financial
Analyst I with a salary of approximately $40,000 and total costs of $70,000. This analysis takes into account the
labor costs and benefits, as well as, related materials and overhead associated with processing searches.
It is projected that the proposed new program, charging $250 for an expedited certified lien search and $300 for
an exoedited certified condominium search. would an additional$75.000.
The Finance and Citywide Projects Committee, at their September 24,2014 meeting,
be aooroved bv the Commission.
Financial lnformation :
Source of I IFunds: f- I T
t---- , II ll al
oBPl I rotal
I
Financial lmpact Summary:
Patricia D. Walker, ext.6461
Department Director f$n$rf lnancial Officer City Manaler
GPE IVV- PDW JLM ,\
,\2014\September 30\ Expedited Lien Fee Summ.doc
AGENDA I \R7G
oArE ?-30-lv* MIAMIBEACH 273
g MIAMIBEACH
City of Miqmi Beqch, I200 Convention Center Drive, Miomi Beoch, Florido 33.l39. www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and Members
FRoM: Jimmy L Morales, City Manager
DATE: September30,2014
the City
MIAM! BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
DEVELOP A NEW PROGRAM FOR EXPEDITED LIEN SEARCHES WITH A
TURN-AROUND TIME OF ONE BUSINESS DAY; CHARGING CUSTOMERS
$25O.OO FOR AN EXPEDITED CERTIFIED LIEN SEARCH AND $3OO.OO FOR AN
EXPEDITED CERTIFIED LIEN SEARCH INCLUDING THE COMMON AREA.
ADMINISTRATION RECOMMEN DATION
Adopt the Resolution.
KEY INTENDED OUTGOME SUPPORTED
. Streamline the delivery of services through all departments.
BACKGROUND
The City of Miami Beach processes approximately 1,600 certified lien searches annually.
Current fees for certified lien searches range from $100 to $150, with approximate revenues
at$227,500 (Figure 1).
Figure 1 - FY 2014115 Lien Revenues
Gity of Miami Beach
FY 2(,14t15
Gertified Lien Search Revenues (Approximate)
ln September 2009, the City of Miami Beach established the current fee structure for lien
searches. When conducting a certified lien search, City staff research open building
permits, code violations, building violations, in addition to unpaid amounts for City charges
(i.e. water, sewer, stormwater, waste, resort tax, special assessments, business tax, and
miscellaneous City bills).
274
September 30, 2014 City Commission Memo
Ceftified Lien Fee Resolution
Page 2 of 3
ANALYSIS
On July 2,2014, City staff conducted an industry meeting for title companies to discuss the
City's current lien processes. The top 25 title search lien customers were invited to attend
this meeting. During this meeting with the title search companies, requests for an expedited
24 hour certified lien service were suggested by the industry.
Currently, the City publishes a turn-around time of ten business days for certified lien
searches. The actual average turn-around time forthese lien searches is approximatelyfive
business days.
The industU, as a result of expanded business in the real estate market, as well as, their
sensitivity to closing dates, has expressed an interest for a paid expedited certified lien
search.
The Administration has analyzed the projected costs and revenues associated with
developing a new program for expedited lien searches with a turn-around time of one
business day. Administration has additionally surveyed neighboring communities to see
what the market is charging, where available, for expedited certified lien searches.
It is anticipated that proposed program would entail the efforts of one full{ime entry level
position of a Financial Analyst I with a salary of approximately $40,000 and total costs of
$70,000, This analysis takes into account the labor costs and benefits, as well as, related
materials and overhead associated with processing searches.
It is projected that the proposed new program, charging $250 for an expedited certified lien
search and $300 for an expedited certified condominium search, would generate an
additional $75,000 (Figure 2).
Figure 2-FY 2014115 Proposed Lien Revenues
City of Miami Beach
FY 2014t15
Analysis of Proposed
Certified Lien Search Revenues
The Finance and Citywide Projects Committee, at their September 24, 2014 meeting,
approved the proposed program.
Lien Searches - Condos $142,500.00
275
September 30, 2014 City Commission Memo
Certified Lien Fee Resolution
Page 3 of 3
CONCLUSION
The City Administration recommends that the Mayor and City Commission of the City of
Miami Beach, Florida, adopt the attached resolution, authorizing the authorizing the
Administration to develop a new program for expedited lien searches with a turn-around time
of one business day; charging customers $250.00 for an expedited certified lien search and
$300.00 for an expedited certified Lien search including the common area.
JLM/PDWGE/MM 4
T:\AGENDAUOI4\Ssptember 30, ZOtlt€xpediteO Lien Fee Memo Soptember 10, 2014
276
RESOLUTION TO BE SUBMITTED
277
THIS PAGE INTENTIONALLY LEFT BLANK
278
Condensed Title:
Seawall At iqth Street, Further lnCreasinq The Cost Of The Aqreement To $3,006.544.
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Change Order No. 2 To The Agreement With
Bergeron Land Development, lnc., Dated April 30, 2014 (The Agreement), Related To The Completion
Of Roadway lmprovements Along 6th Street And West Avenue Between sth And 6th Streets And A New
Item Summary/Recommendation :
During the construction, it has been determined that drainage improvements along 6"' Street and West
Avenue between 5'n and 6'n Streets will require significant removal of the existing pavement to construct
the 6th Street storm water pump station. fimng into consideration that the City has already
programmed and budgeted a West Avenue and Bay Road Design Build Neighborhood lmprovement
project coming up in the fall of 2015 and the condition of the City's infrastructure on Alton Road, and
Public Works staff recommends that both drainage and neighborhood improvements are dealt with at
the same time, in order to minimize construction impacts along these neighborhood corridors.
The City is submitting a request to execute Change Order No. 2, for an additional scope of services to
be performed by Bergeron (ATTACHMENT A) along 6tn Street and West Avenue between Sth and 6th
Streets. The work shall include the replacement of City underground utilities and other aspect of a
typical neighborhood improvement project: street lighting, sidewalk replacement, roadway
reconstruction and landscaping.
ln addition to this work on 6th Street, it was found during the construction of the 14th Street pump station
that the existing seawall had a crack and the seawall required replacement.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
AGEHDA trEM fql H
COMMISSION ITEM SUMMARY
Ensure value and of oualitv Caoital Proi
Data (Survevs. Environmental Scan. etc.): N/A
Financial lnformation:
Source of
Funds:
Amount Account
1 $ 62.280 365-2336-069355
2 $ 30,000 304-2336-061657
3 s 1.278.417 384-2336-061 357
4 s 252.102 424-2336-061357
{ <lt/\)5 $ 8.801 428-2336-061357
\#/6 $ 694.944 431 -2336-061 357
7 $ 600.000 South Pointe Caoital
8 $ 80.000 435-2473-069357oBPr I I$3,OOO,Saa
Financial lmpact Summary:
I Total
ts
Eric T.ext.6012
(B MIAMIBEACH oxre l- 3o'ltf279
g MIAMIBEACH
City of Miomi Beoch, ,l700 Convention Cenler Drive, Miomi Beoch, Florido 33.l 39, www.miomibeochfl.gov
COMMISSJON MEMORANDUM
TO:Mayor Philip Levine and Members q the City
FROM: Jimmy L. Morales, City Manager
DATE: September30,2014
SUBTECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE CHANGE ORDER NO. 2 TO THE AGREEMENT WITH
BERGERON LAND DEVELOPMENT, !NC., DATED ApRtL 30, 2014 (THE
AGREEMENT), RELATED TO THE COMPLETION OF ROADWAY
TMPROVEMENTS ALONG 6TH STREET AND WEST AVENUE BETWEEN sTH AND
6TH STREETS AND A NEW SEAwALL AT 14TH STREET, FURTHER INCREASING
THE COST OF THE AGREEMENT TO $3,006,544.
ADMI NISTRATION RECOMMENDATION
The Administration recommends adopting the Resolution
FUNDING
FY 2013t14
Amount
$ 80,000
$ 62,280$ 30,000
$ 1,278,417
$ 252,102
$ 8,801
$ 694,944$ 600.000
$ 3,006,544
BACKGROUND
At its February 12, 2014 meeting, Resolution number 2014-28498 was adopted by the City
Commission, accepting the findings and recommendation of the City Manager in declaring an
emergency, pursuant to Subsection 287.055(9Xc)(6)(aX1) of the Florida statute, and as
permitted, pursuant to Section 2-367(e) of the City Code, waiving, by 5/7ths vote, the
competitive bidding requirement, and authorizing the City Manager to take the following actions:
To procure the necessary emergency design and construction services, pursuant to a
negotiated design-build contract for the remaining stormwater pump stations for 6th, 1Oth and
14tn Streets, with Bergeron Land Development, lnc. (Bergeron), an Florida Department of
Transportation (FDOT) contractor for the Alton Road lmprovements Project, in an amount not to
exceed $11,250,000 to: 1) Prepare, whether through the City's Public Works Department or
Account Number
435-2473-069357
365-2336-069355
304-2336-061657
384-2336-061 357
424-2336-061357
428-2336-061357
431 -2336-061 357
South Pointe Caoital
Total
280
Commission Memorandum -Bergeron pump sfafions lmprovements - Change Order No. 2
Page 2 of 3
through retention of a professional outside design consultant, as determined by the City
Manager, a Design Criteria Package (DCP) which complies with the specification set forth under
Section 287.055(2)O of the Florida Statue; 2) Upon completion of the DCP, authorizing the City
Manager to negotiate and, if successful, execute a design-build contract with Bergeron for the
project, with a guaranteed maximum price (GMP) for services; and further, if the City Manager is
successful in negotiating the contract, authorizing the Mayor and City Clerk to execute the
contract.
As a continuation of the initiative to protect residents from tidal flooding within the City of Miami
Beach, and to improve the overall stormwater conveyance and discharge, the Public Works
Department requested an addition to the scope of work in the existing Bergeron contract.
At its June 11,2014, the City Commission approved Resolution No. 2014-28636, authorizing
the Mayor and City Clerk to execute Change Order No. 1 to the Bergeron agreement, dated
June 11,2014i said change order, in the amount of $1,000,000, plus a project contingency in
the amount of $100,000, for a total cost of $1,100,000, for taking over additional services related
to a prior contract with Ebsary Construction, which reached an impasse; with such additional
services to include: a seawall construction at 1Oth Street, construction of an FDOT outfall per the
current 1Oth Street Joint Participation Agreement (JPA), converting a Bay Road pump station to
direct discharge to the bay at 14th Street, and installing additional check valves at various
locations requiring protection from tidal flooding.
CURRENT STATUS
During the construction, it has been determined that drainage improvements along 6th Street
and West Avenue between Sth and 6th Streets will require significant removal of the existing
pavement to construct the 6th Street storm water pump station. Taking into consideration that
the City has already programmed and budgeted a West Avenue and Bay Road Design Build
Neighborhood lmprovement project coming up in the fall of 2015 and the condition of the City's
infrastructure on Alton Road, and Public Works staff recommends that both drainage and
neighborhood improvements are dealt with at the same time, in order to minimize construction
impacts along these neighborhood corridors.
The City is submitting a request to execute Change Order No. 2, for an additional scope of
services to be performed by Bergeron (ATTACHMENT A) along 6th Street and West Avenue
between Sth and 6th Streets. The work shall include the replacement of City underground utilities
and other aspect of a typical neighborhood improvement project: street lighting, sidewalk
replacement, roadway reconstruction and landscaping.
ln addition to this work on 6th Street, it was found during the contruction of the 14th Street pump
station that the existing seawall had a crack and the seawall required replacement.
CONGLUSION
The Administration recommends adopting the Resolution.
JLM/MT/ETC/BAM/FRS
T:\AGENDA\2014\September\Publlc Works\Bergeron Pump Stations Poect Change Order No 2 Memo.docx
281
RESOLUTION TO BE SUBMITTED
282
R9
NEW BUSINESS
AND
COMMISSION REQUESTS
283
R9 - New Business and Commission Requests
RgA Discussion Regarding Planning Department Evaluation Of The Fee ln Lieu Of Parking
Program ('PlF").
(Planning)
(Continued from September 17,2014 - RgF)
(Memorandum to be Submitted in Supplemental)
Agenda Item R 9A
Date 430',lV284
THIS PAGE INTENTTONALLY LEFT BLANK
285
MIAMIBEACH
City of Miomi Beoch, 1 700 Convention Center Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members of
FROM: Jimmy L. Morales, City Manager
DATE: September30,2014
SUBJECT: AUTHORIZATION OF SCOPE OF FOR ZYSCOVICH, ING.
WASHINGTON AVENUE VISION AND MASTER PLAN ANALYSIS . PHASE II
BACKGROUND
On May 21, 2014, the City Commission referred a discussion item to the Land Use and
Development Committee (ltem C4B), regarding the creation of an FAR Overlay District for
Washington Avenue, in order to encourage and promote appropriate and well planned
development. On July 9, 2014lhe Land Use Committee discussed the proposal, and continued
the item to September 3,2014 for a progress report.
On July 23, 2014, the City Commission directed the Administration to retain a professional
architect from the rotating list of professionals. Zyscovich was retained and has begun work on
the initial (Phase l) massing studies for Washington Avenue. On August 20, 2014, the Land
Use Committee received an update from the Administration on the progress of the massing
studies for Washington Avenue, and recommended that the Administration begin negotiations
with Zyscovich for a 2nd phase for Washington Avenue, involving a more detailed block and
vision analysis.
The Mayors Blue Ribbon Panel for Washington Avenue has been formed. The first meeting of
the panel took place on September 8, 2014, at the Miami Beach Golf Course. The second
meeting is scheduled for October 16, 2014.
ANALYSIS
The Planning Department has been studying ways to encourage and promote appropriate,
context sensitive redevelopment along Washington Avenue.
The goal for Washington Avenue is to incentivize uses and redevelopment that allow for a more
active street during all hours of the day. Currently certain portions of Washington Avenue are
only activated during night time hours (11:00 pm until 5.00 am), as they are dominated by night
time entertainment uses. Additionally, a number of existing buildings are underdeveloped from a
floor area stand point, and modest increases in floor area could be easily accommodated along
the east side of Washington Avenue between 6th Street and Lincoln Road, as it is a very wide
thoroughfare.
As indicated previously, two options for overlay districts have been analyzed in order to address
the concerns for Washington Avenue from 6th Street to Lincoln Road. The overlays include:
Agenda ltem , R4 iDate Q-io-l?286
Commission Memorandum
September 30,2014
Washington Avenue Analysis - Phase ll
Page 2 of 2
1) An overlay district that allows for a unilateral increase in the maximum Floor Area Ratio
(FAR) for properties along the east side of Washington Avenue.
2) A Transfer of Development Rights (TDR) program where 'contributing' sites on the west
side of Washington Avenue could transfer surplus development rights to properties on
the east side of Washington Avenue.
ln accordance with the City Charter, either FAR option noted above would require a ballot
referendum. Should the public approve of the program, implementing legislation would have to
be adopted. Additionally, as part of either scenario, use regulations would have to be
established for development availing themselves of any floor area benefits in order to prevent
the nuisance uses that currently line the corridor.
SUMMARY
Attached, dated September 15, 2014, is the proposed expanded scope of services for
Washington Avenue, prepared by Zyscovich, lnc.
GONCLUSION
The Administration recommends that the City Commission discuss the item further. lf there is
consensus on the revised scope of services for Phase l! of the Washington Avenue Analysis, as
prepared by Zyscovich, lnc., the Administration recommends that the item be authorized for
fundino^ -ifr,ll
JLtfi:JM{:rRM
T:\AGENDA\2014\SeptembeASeptember 30\Washington Avenue Analysis - Zyscovich Phase ll MEMO.docx
We ore committed to providing excellent public service ond sofery rc oll who live, work, ond ploy in our vibront, fropicol, historic communily
287
RDA
288
MIAMI BEACH REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A Resolution of the Chairperson and Members of the Miami Beach Redevelopment Agency adopting and appropriating
the operating budgets for the City Center Redevelopment Area, the Anchor Shops and Parking Garage and the
Avenue Shops and for Fiscal Year 2014115.
Item Summary/Recommendation :
The proposed budget for the City Center Redevelopment Area for Fiscal Year2014l15 has been prepared to coincide
with the overall City budget process, and is being presented to assist in providing a comprehensive overview of the
district. Additionally, the revenues and expenses associated with the operations of the Anchor Shops and Parking
Garage as well as the Pennsylvania Avenue Shops and Garage are presented as separate schedules so as to
eliminate any perception that proceeds from the Facility's operations are pooled with TIF and other Trust Fund
revenues.
Based on the 2014 Certification of Taxable Value from the Property Appraiser's Office, the preliminary value of property
in City Center is $4,186,683,074, an increase of 8.1o/o over20'13. However, as in previous years, the City has received
correspondence from the County, advising of the finalization of the tax roll for the prior year, which in the case of FY
2012113, reflects a decrease from the preliminary valuation for the same year and will result in a corresponding
adjustmenUreduction in TIF revenues totaling $2,447,O0Ofor2O14l15,versus $168,000 for2013/14and $3.5 million for
2012113. Additional sources of revenue include alz mill levy in the amount of $1.8 million, to be set aside for the
Children's Trust pursuant to an lnterlocal Agreement, dated August 16, 2004 between the RDA, the City of Miami
Beach and Miami-Dade County; and an estimated $25,000 in interest income. The total proposed FY 2014115 City
Center Redevelopment Area Budget is $38,519,000.
ln order to address the existing and future obligations of the Redevelopment Area, it is recommended that the
Redevelopment Agency adopt the attached Resolution which establishes the operating budgets for the City Center
Redevelopment Area, the Anchor Shops and Parking Garage and the Pennsylvania Avenue Shops and Garage for FY
2014t15.
Enhance Beauty and Vibrancy of Urban And Residential Neighborhoods; Focusing on Cleanliness, Historic
Assets, ln Select Neighborhoods And Redevelopment Areas.
Data (Surveys, Environmental Scan, etc.):
One out of ten residents (10%) feels the best way to improve the overall quality of life in Miami Beach is to increase
CiW beautification and cleanliness.
Financial lnformation:
Source of
Funds:
Amount Account
1 $38,519,000 City Center Redevelopment Area Fund
2 $ 6,395,000 Anchor Shops and Parking Garage Operations
3 $ 1,681,000 Pennsylvania Avenue Shops and Garage Operations
OBPI Total $46,595,000
Financial lmpact Summary:
Max Sklar, Georgette Daniels and John Woodruff
30\RDA Budget 2014_15 SUM
AGEilBA ITEIII t4
?801q# MIAMIBHACH Bf,TE
289
g MIAMIBEACH
City of Miqmi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 33139. www.miomibeochfl.gov
REDEVELOPMENT AGENCY MEMORANDUM
TO: Chairperson and Members of the Miami Agency
FROM: Jimmy L. Morales, Executive Director
DATE: September30,2014
SUBJECT: A RESOLUTION OF THE CHAIR AND MEMBERS OF THE MIAMI BEACH
AND APPROPRIATING THE OPERATINGREDEVELOPMENT AGENCY,
BUDGETS FOR THE CITY CENTER REDEVELOPMENTAREATHE ANCHOR SHOPS
AND PARKING GARAGE AND THE PENNSYLVANIAAVENUE SHOPS AND GARAGE
FOR FISCAL YEAR 2014115.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The proposed budget for the City Center Redevelopment Area (RDA) for Fiscal Year 2014115 has
been prepared to coincide with the overall City budget process, and is being presented today to
assist in providing a comprehensive overview of the district. Please refer to Attachment A for the
proposed budget details.
Revenues
Based on the 2014 Certification of Taxable Value from the Property Appraiser's Office, the
preliminary value of propefi in City Center is $4,186,683,074 an increase of 8.1o/o oyer 2013,
marking the fourth year in a row values have increased; values seem to be back on the rise,
following two years of decline. However, as in previous years, the City has received correspondence
from the County, advising of the finalization of the tax roll for the prior year, which in the case of FY
2012113, reflects a decrease from the preliminary valuation for the same year and will result in a
corresponding adjustmenUreduction in TIF revenues totaling $2,447,000 for 2014115, versus
$168,000 for 2013114 and $3.5 million for 2012113.
Additional sources of revenue include aYz mill levy in the amount of $1.8 million, to be set aside for
the Children's Trust pursuant to an lnterlocal Agreement, dated August 16,2004 between the RDA,
the City of Miami Beach and Miami-Dade County; and an estimated $25,000 in interest income.
Expenditures
Project-related expenses account for approximately $10.3 million, which includes $4.5 million to be
allocated for community policing initiatives in the City Center to continue providing enhanced levels
of staffing and services throughout the area, and $5.7 million for maintenance of RDA capital
290
September 30, 2014
Red eve I op me nt Age ncy Me morand u m
Operating Budget for City Center for FY 2014/15
Page 2 of 2
projects.
Administrative Expenses total $1,403,000 comprising a management fee of $972,000 which is
allocated to the General Fund to pay for direct and indirect staff support for the RDA; $406,000 for
actual operating expenses; and $25,000 for capital renewal and replacement projects under
$25,000. lt should be noted that the Management Fee allocation is reflective of actual city resources
applied to the operation of the RDA, as supported by the RSM McGladrey Cost Allocation Study,
dated July 20, 2009. !t should further be noted that Administrative and Operating expenses account
for less than four percent (3.7o/o) of the total budget, which is well below the 20% threshold level
established (and permitted) in the lnterlocal Agreement between the City and the County.
The current combined debt service on the 2005 Series Bonds and the Parity Bonds accounts for
approximately $8.5 million annually. City Centeralso continues assuming debtservice payments on
the portion of the Gulf Breeze Loan used to pay for the Bass Museum expansion and renovation,
and the portion of the Sunshine State Loan Program used for Lincoln Road improvements, which
collectively account for approximately $1.3 million.
Reserve line item expenditures include those items that, pursuant to the existing Bond Covenants,
may only be expended once the annual debt service obligations have been met. These include the
County's administrative fees, equivalent to 1.5o/o of its respective TIF payment; and the
corresponding contribution to the City's General Fund, equivalent to 1 .5o/o of the City's share of its
TIF payment; and the remittance of theYz milltax levy back to the Children's Trust.
ln addition, the proposed budget includes $14,585,000 in funding towards the new debt service
anticipated for the remaining projects in the City Center Capital Plan, as well as for $274.3 million in
debt for the Convention Center Expansion and Renovation Project, consistent with the terms being
negotiated with Miami-Dade County. The remaining Capital Projects includes:
Bass Museum lnterior Space Expansion
Convention Center Lincoln Rd Connectors & 17th St
N. lmprovement Penn Ave to Wash
Lincotn Rd / Washington Ave to Lenox Ave
S3,7so,ooo
S12,ooo,ooo
S2o,ooo,ooo
The authorizing documents for the additional debt will be presented at a later date once the debt
structure has been finalized and negotiations with Miami-Dade County concluded.
The revenues and expenses associated with operations of the City Center area Shops and Garages
are presented as separate schedules in order to eliminate any perception that proceeds from the
facilities'operations are pooled with TIF and other Trust Fund revenues:
Anchor Shops and Parking Garage
Garage revenues at the Anchor Garage are projected at approximately $5.4 million, with operating
expenses, (including depreciation, contractual revenue-sharing obligations with Loews and general
fund administrative fees) of approximately $3 million, and an allocation of $2,069,000 for
construction on the Collins Park Garage. The Anchor retail operations is expected to generate
$886,000 in revenues, including interest, with operating expenses and depreciation totaling
$141,000, renewal & replacement projects totaling $650,000, as well as projected reserves of
$95,000. Additionally, $338,000 in transfers to the Pennsylvania Avenue Garage/Retail is budgeted
to offset the RDA's estimated costs associated with the retail and parking operations.
291
September 30, 2014
Red evel op me nt Age ncy Me morand u m
Operating Budget for City Center for FY 2014/15
Page 3 of 3
Pennsylvania Avenue Shops and Garage
ln consideration of the fact that the Pennsylvania Avenue Shops and Garage was built by the RDA
on City-owned property, the operation of the facility has been structured in the form of a ground
lease between the City and the RDA, providing terms for both the Garage and Retail operations.
The garage operations include base rent and an administrative fee, consistent with that of the
Anchor Garage, Parking's operational fee, and revenue sharing between the City and the RDA. The
Retail operations also include base rent and an administrative fee, as well as a retail lease rate
based on 2010 retail market cap rates. The retail operations also include revenue sharing between
the City and the RDA.
Based on estimates of the garage's current-yearoperating results, and taking into consideration the
successful execution of a lease agreement with Penn 17, LLC., for the entire retail space, the
facility is anticipated to generate $1,343,000 in revenues inFY 2014/15, comprising $703,000 in
parking revenues and $640,000 in retail income. However, since the facility is still anticipated to
operate at a loss during FY 2014115, the Anchor Garage/Retail plans to subsidize its operations
through a transfer of $338,000 to the parking operations. Expenses for the facility are budgeted at
$1.6 Million, comprising $1,041,000 in direct operating costs for the garage and $640,000 in lease
term-related obligations.
CONCLUSION
The proposed FY 2014115 City Center Redevelopment Area Budget is $38,519,000. The Anchor
Garage & Shops is $6,395,000 and the Pennsylvania Avenue Garage & Shops is $1,681,000.
ln order to address the existing and future obligations in the Redevelopment Area, it is
recommended that the Redevelopment Agency adopt the attached Resolution, which establishes
the operating budgets for the City Center Redevelopment Area, the Anchor Shops and Parking
Garagel{nd the Pennsylvania Avenue Shops and Garage for FY 2014115.
ttr,tv@tts
Attachment
T:\AGENDA\201 4\September\September 30\RDA Budget memo 201 4_15.doc
292
RESOLUTION NO.
A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF
TH E M!AM! BEACH REDEVELOPM ENT AG ENCY ADOPTING AN D
APPROPRIATING THE OPERATING BUDGET FOR THE CITY
CENTER REDEVELOPMENT AREA , THE ANCHOR SHOPS AND
PARKING GARAGE, AND THE PENNSYLVANIA AVENUE SHOPS
AND PARKING GARAGE FOR FISCAL YEAR 2014115.
WHEREAS, the proposed City Center Redevelopment Area Budget has been prepared to
coincide with the overall City budget process; and
WHEREAS, the proposed City Center Redevelopment Area Budget reflects anticipated
construction project costs in addition to operating and debt service costs for Fiscal Year 201412015;
and
WHEREAS, the proposed budgets for the Anchor Shops and Parking Garage and the
Pennsylvania Avenue Shops and Garage have been included as separate schedules to the City
Center Redevelopment Area Budget, reflecting projected revenues and operating expenses forthe
fiscalyear; and
WHEREAS, the Executive Director of the Miami Beach Redevelopment Agency
recommends approval of the proposed Fiscal Year 2014/15 budgets for the City Center
Redevelopment Area, as well as for the Anchor Shops and Parking Garage and the Pennsylvania
Avenue Shops and Garage; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE GHAIRPERSON AND MEMBERS
OF THE MIAMI BEACH REDEVELOPMENTAGENCY, thatthe Chairperson and Members hereby
adopt and appropriate the operating budget for the City Center Redevelopment Area, the Anchor
Shops and Parking Garage, and the Pennsylvania Avenue Shops and Garage for Fiscal Year
2014115, as follows:
City Center Redevelopment Area
Anchor Garage Parking Operations
Anchor Garage Retail Operations
Pennsylvania Avenue Garage Parking Operations
Pennsylvania Avenue Garage Retail Operations
$38,519,000
$5,491,000
$904,000
$1,041,000
$640,000
PASSED AND ADOPTED this _ day of September,2014.
Philip Levine, Chairperson
ATTEST:
Rafael E. Granado, Secretary
KB:MAS
T:\AGENDA\201 4\Septembe^September 30\RDA BUDGET RESO 201 4 1 5.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
293
Miami Beach Redevelopment Agency
City Center Redevetopment Area
Proposed FY 2014115 Operating Budget
Revenues and Other Sources of lncome
Tax lncrement - City
Proj Adjustment to City lncrement
Tax lncrement - County
Proj Adjustment to County lncrement
50% Contribution from Resort Tax
'112 Mill Children's Trust Contribution
lnterest lncome
Fund Balance Reallocation: (Non-TlF)
Fund Balance Renewal and Replacement
Other lncome/Adjustments:
TOTAL REVENUES
Admin/Operating Expenses
Management fee (salaries & benefits)
Salaries and Benefits
Advertising & promotion
Postage & mailing
Office supplies & equipment
Other Operating
Meetings & conferences
Dues & subscriptions
Licences & Taxes
Audit fees
Professional & related fees
Repairs and Maintenance
lntemal Services
Total Admin/Operating Expenses
Project Expenses
Community Policing 168-1 124
Capital Projects Maintenance:
Code:168-9963
Property Mgmt 168-9964
Sanitation: 168-9965
Greenspace/Parks Maintenance: 168-996X
NWS ProjecUlincoln Park Complex Contingency
NWS Project - Grant-in-Aid
Transfer to Penn Garage Parking
Transfer to Penn Garage Retail
Transfer to Renewal and Replacement
Transfer to Capital Projects
Total Project Expenses
Reserves, Debt Service and Other Obligations
Debt Service Cost - 2005 + Parity Bonds
City Debt Service - Lincoln Rd Project
City Debt Service - Bass Museum
Reserve for County Admin Fee
Reserve for CMB Contribution
Reserve for Children's Trust Contribution
Reserve -Prior Year Fund Balance/Future Capital Projects
Repayment-Prior Yr Fund Balance
Reserve Capital Projects /Debt Service/ Contingenry
Total Reserves, Debt Service and Other Obligations
TOTAL EXPENSES AND OBLIGATIONS
REVENUES - EXPENSES
FY11t12
Actual
FY 2012113
Actual
FY 2013111 FY 20',14t15
Budgeted
Variance
Adopted Proposed From FY 13114
$ 18,337,693 $
(1,756,457)
14,291,236
(1,367,157)
4,925,168
1,481,O04
8,278
19,188,399 $
(1,870,542)
14,817,619
(1,633,395)
5,546,756
1,570,405
27,925
19,934,000 $
(94,000)
15,992,000
(74,000)
5,386,000
1,831 ,000
25,000
21,691 ,000
(1,381 ,000)
17,400,000
(1,066,000)
1,850,000
25,000
$ 1,757,000
(1,287,000)
1,408,000
(992,000)
(5,386,000)
19,000
5,19;999,79'l
$ 35,924,961 $ 38,646,958 $ 43,000,000 $ 38,s19,000 $
952,889 $
$59,601
2,269
79;
20,260
175,373
31,489
33.938
976,000 $
46,614
1,563
753
200
128,729
20,500
529,447
32,487
1 08.143
1,043,000 $
155,000
50,000
3,000
4,000
1,000
1,000
2,O00
21,000
629,000
25,000
27.OOO
972,000 $
50,000
1,000
2,000
1,000
1,000
2,000
60,000
23,000
213,000
2s,000
53.000
(4,481,000)
(71,000)
(1s5,000)
(2,000)
(2,000)
60,000
2,000
(416,000)
26.000
13,541,301 14,238,000 18,443,000 - (18,443,000)
$ 21,429,123 $ 23,024,087 $ 28,038,000 $ 10,319,000 $ (17,719,000)
1,276,614 $
3,411,726 $
1,013,473
2,560,468
506,242_
48,801
347,',t',t2_
8,548,105 $
I ,1 03,366
502,746
193,861
248,719
1 ,481,004
1.451.823
1,844,435 $
3,702,342 $
1,061,027
2,536,108
556,555
225,O55
705,OO;
8,524,081 $
785,000
503,000
197,718
260,774
1,570,405
1,961,000 $
4,19s,000 $
1 ,'t 76,000
3,020,000
832,000
305,000
67,00;
r,403,000 $
4,522,000 $
174,000
1,392,000
3,061,000
1,170,000
8,432,000 $
832,000
s48,000
245,000
305,000
1,850,000
14,585.000
(558,000)
327,000
174,000
216,000
41,000
338,000
(30s,000)
(67,00;)
(118,000)
7,000
1,000
6,000
22,000
19,000
(342,000)
14,201,000
8,550,000 $
825,000
547,000
239,000
283,000
1,831,000
342,000
384,000
$ 13,s29,624 $ 11,840,978 $ 13,001,000 $ 26,797,000 $ 13,796,000
$
$
$
$
36,235,361 $
(310,400) $
36,709,500
1,937,458
43,000,000 $-$38,519,000 $-$
1$ City Center ROAgl24l2014
(4,481,000)
294
Proposed FY 201{15 Anchor Shops and Parking Garage Operating Budget
FY11t12 FY 2012t13 FY 2013114 FY 2014115 Variance
Actual Actual Adopted Proposed From FY 13/14Revenues:
Parking Operations
Parking Fund Balance
Retail Leasing
lnterest Pooled Cash
TOTAL REVENUES
Operating Expenses:
Parking Operations
Garage Use Fee (To Loews)
Garage Repairs and Maintenance
Garage Depreciation
Retail Leasing Property Management Fee & Operating
Retail Leasing Repair & Maintenance
Retail lntemal Service Charges
Retail Operations Depreciation
Parking Operations Admin Fee to GF
Retail Leasing Admin Fee to GF
Transfer to Renewal and Replacement
Transfer to Capital Projects/RDA Garages
Reserve for Future Capital - Parking Operations
Reserve for Future Capital - Retail Operations
TOTAL EXPENSES
REVENUES. EXPENSES
Revenues:
Parking Operations
Retail Leasing
Retail Transfer from RDA Operations
Parking Transfer from RDA Operations
lnterest Pooled Cash
TOTAL REVENUES
Operating Expenses:
Parking Operations Expenditures
Parking Admin/Base Fee
Garage Ground Lease
Parking Base Rent
Addfl/Percentage Rent
Garage Management Fee
Retail Additional Base Rent
Retail base Rent
Retail Admin Fee
Depreciation
L6asing Commissions & Operating
Admin Fee (GF)
Retail Contingency
TOTAL EXPENSES
REVENUES.E)(PE'VSES
3,079,821 $
615,016
13,897
3,365,518 $
766,105
33,480
3,130,000$ 3,518,000$ 388,000- 1,973,000 1,973,000847,000 876,000 29,000
18,000 28,000 10,000
223,962
Proposed FY 2014115 Pennsylvania Ave Shops and Garage Operating Budget
FY1',U12
$ 3,708,734 $
$ 1,264,875 $
M0,241_
62,619
66,109
55,396
196,740
147,123
347,112
346,000
492
4,165,103 $
2,062,965
570,038
106,281
52,1 09
35,232
55,396
223,OO0
14,000
371,640
225,055
1,206
3,995,000 $
1,627,000 $
507,000
37,000
451,000
32,000
19,000
55,000
224,O00
10,000
220,OOO
72.000
656,000
550,000
305,000
6,395,000 $
1,689,000 $
591,000
128,000
470,000
32,000
25,000
19,000
55,000
224,000
10,000
650,000
2,407,000
2,400,000
62,000
84,000
91,000
19,000
32,000
(7,000)
430,000
2,407,000
(72,000)
- - 741,000 95,000 (646,000)
$ 2,309,942 $ 3,133,021 $ 3,995,000 $ 6,39s,000 $ 2,400,000
1,398,792 $1,032,082 $
Actual
$ 618,961 $702,181 $
FY 2012t13 FY 2013t14 FY 2014115
Actual
Variance
From FY 13/14
703,000
640,000
338,000
$ 47,000
90,000
33,000
1.459,688 $
723,O29
45,368
23,552
23,552
47,604
15,592
276,448
11,137
11,851
303,400
3,864
1,461,84s
(2,157)
1,300,082 $
729,260 $
45,368
22,731
22,731
53,302
2,970
277,269
11,851
52,418
1,183,318 $
116,76,4 I
822,000
56,000
23,000
23,000
60,000
't 36,000
229,OOO
896,000
57,000
23,000
23,000
65,000
229,000
205,000
170,000
74,000
5,000
93,000
(24,000)
8,000
170,000
1,511,000 $1,681,000 $
51,000 59,000
134 147
1,511,000 1,681,000
1$ City Center RDAgl24l2O14 295
THIS PAGE INTENTIONALLY LEFT BLANK
296
REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A resolution of the Chairperson and Members of the Miami Beach Redevelopment Agency, adopting and
appropriating the Miami Beach Redevelopment Agency Capital Budget for Fiscal Year (FY) 2014115 and
the Capital lm Plan for FY 2014115-2018119
Ensure well designed quality capital projects -- lncrease Community Satisfaction with City Services
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2012communitysurvey, recently
completed capital projects were highly rated by both residents and businesses. lnthe2012 survey, arts
and culture were identified as services the city should strive not to reduce; and availability of public parking,
was one of the factors identified as key drivers of overall satisfaction levels.
Item Summary/Recommendation :
The CIP was created as a plan for projects that require significant capital investment and is intended to
serve as an official statement of public policy regarding long-range physical development in the City of
Miami Beach and the Miami Beach RDA, establishing priorities for the upcoming five year period, FY
2014115 - 2018119. The first year of the CIP is recommended for approval as the FY 2014115 Capital
Budget.
The Proposed City Center RDA Capital Budget for FY 2014115 therefore totals $310.050 million and the
Proposed FY 2013114 Capital Budget for the RDA Anchor Garage totals $2.719 million. The FY 2014115
proposed Capital Budget includes: Miami Beach Convention Center Expansion & Renovation; Convention
Center Lincoln Rd Connectors; 17th Street North lmprovements; Refurbishment of Lincoln Road
strian mallfrom Washi Avenue to Lenox Avenue: and the Bass Museum lnterior
On July 16,2O14, the Proposed Capital Budget and updated Capital lmprovement Plan were discussed at
meetings of the Finance and Citywide Projects Committee and the proposed Capital Budget and CIP
reflects the fundinq recommendations from that
Financial lnformation :
Source of
Funds:
Amount Account
1 $310,050.000 Prooosed Future RDA Bondslpal- oBPl-2
$ 2,719,000 RDA Anchor Garage
Total $312,769,000
Financial lmpact Summary:
Max Sklar Daniels and John Woodruff
T:\AGENDA\2014\September\September 30\RDA Capital Budget Summary 14_15.doc
AGE''TDA,,'* I6($ MIAMI BHACH alrre q-3o-lV
297
C MIAMIBEACH
€iiy of Miomi Beoch, I700 Convenlion Center Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Chairperson and Members of the Miami Agency
FROM: Jimmy L. Morales, Executive Director
DATE: September30,2014
SUBJECT: A RESOLUTION OF THE C AND MEMBERS OF THE MIAM!
BEACH REDEVELOPMENT AGENCY, ADOPTING AND APPROPRIATING THE
MIAM! BEACH REDEVELOPMENT AGENCY CAPITAL BUDGET FOR FISCAL
YEAR (FY)2014115 AND ADOPTTNG THE CAPTTAL TMPROVEMENT PLAN FOR
FY 2014t15 -2018t19
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City's
Redevelopment District ("RDA"), capital programs and priorities must be adjusted. The Capital
lmprovement Plan ("ClP") serves as the primary planning tool for systematically identifying,
prioritizing and assigning funds to critical City and RDA capital development, improvements and
associated needs.
The RDA capital improvement plan process began in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. lndividual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects. The
proposed document is reviewed by the City Manager, and upon approval, is submitted to the
Finance and Citywide Projects Committee and the City Commission/Redevelopment Agency
Board for final approval and adoption.
The CIP was created as a plan for projects that require significant capital investment and is
intended to serve as an official statement of public policy regarding long-range physical
development in the City of Miami Beach. The CIP specifies and describes the City's capital
project plan and establishes priorities for the upcoming five year period.
lndividual projects within neighborhood areas have been combined to create "packages" of
projects that address the neighborhood needs for infrastructure upgrades, traffic flow,
enhancements, etc. This comprehensive approach minimizes disruptions and generates costs
savings. The projects address many needs in different areas of the City including:
neighborhood enhancements such as landscaping, sidewalk restoration, traffic calming,
lighting, parking, water and sewer system improvements, drainage improvements and roadway
resurfacing/reconstruction; park renovation and upgrades; and construction or renovation of
public facilities.
298
City Commission Memorandum
Resolution Adopting FY 201 4/1 5 Capital Budget and FY 2014/1 5 - 201 8/19 CIP for the RDA
September 30, 2014
Page 2
The Administration is presenting the proposed FY 201 4115 Capital Budget and the updated CtP
for FY 2014115 - 2018119, following a comprehensive review of the CIP to insure that the PIan
accurately reflects all project budgets, funding sources and commitments, for adoption by the
City Commission.
ANALYSIS
Gapital lmprovement Plan
The FY 2014115 - 2018/19 CIP for the City of Miami Beach and the RDA is a five year plan for
public improvements and capital expenditures by the City and the RDA. This document is an
official statement of public policy regarding long-range physical development in the City of
Miami Beach and the RDA. The approved Capital lmprovement Plan has been updated to
include projects that will be active during FY 2014115 - 2018119.
The Plan has been updated to include additionalfunding sources that have become available,
changes in project timing, and other adjustments to ongoing projects as they have become
better defined. Certain adjustments have been made to reflect projects that have been
reconfigured, re-titled, combined with or separated from other projects and/or project groupings
and are the result of a comprehensive review of the program to insure that our plan accurately
reflects all project budgets, funding sources and commitments.
Available Capital Funding
Funding for capital projects in the City Center RDAwill come from Proposed Future RDA Bonds
and the RDA Garage Fund.
Proposed RDA Capital Budget
The City Center RDA FY 2014115 proposed Capital Budget includes:
Bass Museum lnterior Space Expansion S3,75o,ooo
Convention Center Lincoln Rd Connectors & 17th St
N. lmprovement Penn Ave to Wash 512,000,000
Lincoln Rd / Washington Ave to Lenox Ave 520,000,000
Convention Center Expansion & Renovation 5274,300,000
The RDA Garage Fund which is separate because it is not part of the Tax increment
funding of the RDA has proposed renewal and replacement needs totaling $650,000 and
$2,069,000 for Collins Park Garage.
CONCLUSION:
The Administration recommends adoption of the attached Resolution, which establishes the
Capital Budget for the RDA for FY 2014115 and the Capital lmprovement Program for FY
20141tr6- 2018t19.
ur-nuSnr,rns
T:\AGENDA\2O1 3\September 30\RDA Capital budget memo 1 4_1 s.doc
299
RESOLUTION NO.
A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA) ADOPTING AND
APPROPRIATING THE MIAMI BEACH REDEVELOPMENT AGENCY
GAPITAL BUDGET FOR FTSCAL YEAR (FYl2014t15 AND ADOPTING THE
CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2014115 THROUGH
2018t19.
WHEREAS,lhe2Q14l15-2018/19 Capital lmprovement Plan (ClP) forthe Miami Beach
RedevelopmentAgency (RDA) is a five year plan for public improvements and capital expenditures
by the RDA; and
WHEREAS, the CIP is an official statement of public policy regarding long-range physical
development in the City of Miami Beach; and
WHEREAS, the Proposed Capital Budget for FY 2014115 itemizes project funds to be
committed during the upcoming Fiscal Year detailing expenses for project components which
include architects and engineers, construction, equipment, Art in Public Places, and other project
costs; and
WHEREAS, on July 16, 2014, funding needs for the FY 2014115 Proposed Capital
Budget and CIP were discussed at a meeting of the City of Miami Beach Finance and Citywide
Projects Committee and the funding recommendations are reflected in the proposed CIP; and
WHEREAS, the proposed RDA Capital Budget for FY 2014115 totals $310.050 million;
and
WHEREAS, the proposed Anchor Garage Capital Budget for FY 2014115 totals $2.719
million in Renewal and Replacement projects; and
WHEREAS, the proposed projects to be appropriated with the FY 2014115 Capital
Budget and the CIP for FY's2014115 through 2018119 are set forth in Attachment "A" which is
attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED BY THE CHAIRPERSON AND MEMBERS OF THE
MIAMI BEACH REDEVLOPMENT AGENGY, that the Chairperson and Members of the Miami
Beach Redevelopment Agency hereby adopt and appropriate the Miami Beach RDA Capital Budget
for FY 2014115 and the Capital lmprovement Plan for Fiscal Years 2014115 through 2018119.
PASSED AND ADOPTED this day of September,2014.
Attest:
Philip Levine, Chairperson
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTIONRafael E. Granado, Secretary
T:\AGENDAU014\September\September 30\RDA Capital Budget Reso 14_15 (9-23-14).doc
300
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