C7N-Execute JPA w- FDOT Turf-Landscape Maintenance On MacArthur And Julia TuttleCondensed Title:
Resolutions authorizing The MayorAnd City Clerk to execute the attached Joint Participation Agreements (JPA),
with the Florida Department Of Transportation (FDOT) forthe turf and landscape maintenance services on l-395
(MacArthur Causeway) and the Julia Tuttle Causeway at the combined annual amount of $282,774.20 to be
paid to the City Of Miami Beach by the FDOT; said Agreements commencing on November 1,2014 and
November 10,2014 respectively, and concluding in one (1) year, with an option to renewfortwo additional
on a vear-to-vear basis.
COMMISSION ITEM SUMMARY
lntended Outcome
To improve and maintain the cleanliness of Miami Beach rights of
Supporting Data (Surveys, Environmental Scan, etc.l: 2014 Miami Beach Community Satisfaction
Survey indicates 70o/o of residents and 74o/o of businesses rated the overall quality of the landscape
maintenance in riqhts of wav and oublic areas as excellent or
Item Summary/Recommendation :
ln July of 1994 the City Commission approved the initial Memorandums of Agreement (MOA) with the Florida
Department of Transportation (FDOT) to provide for the maintenance of landscaping along the MacArthur Julia
Tuttle Causeways. These Memorandums of Agreement have been renewed annually since that time. The
current agreement for the MacArthur Causeway expires on October 31,2014, and the current agreement forthe
Julia Tuttle Causeway expires on November 09,2014. The FDOT wants to enter into new Joint Participation
Agreements (JPAs) for a one year period, commencing on November 1, 2014, and November 10,2014
respectively, with an option for renewal for two additional years, on a year to year basis. Under the terms of
these Agreements, the City of Miami Beach will receive the combined sum of $282,774.20 ayear payable in the
amount of $70,693.55 quarterly, for a total of $848,322.60 during the time period for these Joint Participation
Agreements.
For the past several years, the City has utilized the services of a private landscape maintenance company to
provide the required work included in these Agreements. The Julia Tuttle and MacArthur Causeways are
maintained by the same city managed contractor and the annual compensation from FDOT pays for the total
cost of the landscape maintenance agreement, as well as the City's staff time required for supervision of these
areas.
THE ADMINISTRATION RECOMMENDS APPROVING THE RESOLUTION.
Financia! !nformation :
OBP!
$282,774.20
Annual revenues
Greenspace Management Revenue
Account No. 011-8000-369404 to
receive the funds
Eric Carpenter, Public Works Director
Department Director Assistant City ffig$pr City Man4!|r
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MIAMIBEACH
City of Miomi Beoch, I200 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
October 22,2014
l. A RESoLUTToN oF THE OR AND CITY COMMISSION OF THE CITY OF
TO:
FROM:
DATE:
SUBJECT:
UIIAUI BEACH, FLORIDA,RIZING THE MAYOR AND CIry CLERK TO
EXECUTE THE ATTACHED JOINT PARTTCTPATION AGREEMENT (JpA) WITH
THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF
AND LANDSCAPE MATNTENANCE SERVTCES ON t-395 (MACARTHUR
CAUSEWAY), FROM THE EAST SIDE OF WATSON ISLAND TO THE WEST SIDE
OF EAST CHANNEL BRIDGE, AT AN ANNUAL COST OF $22,774.20 TO BE PAID
TO THE CITY BY FDOT; SAID AGREEMENT COMMENCING ON NOVEMBER 1,
2014, AND CONCLUDING ON OCTOBER 31 ,2015, WITH AN OPTION TO RENEW
FOR TWO ADDITIONAL YEARS, ON A YEAR.TO.YEAR BASIS.
Z. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY GLERK TO
EXECUTE THE ATTACHED JOrNT PARTICIPATION AGREEMENT (JpA) W|TH
THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF
AND LANDSCAPE MAINTENANCE SERVTCES ON r-195 (JULTA TUTTLE
CAUSEWAY), FROM THE EAST OF THE INTRACOASTAL BRIDGE TO ALTON
ROAD, AT AN ANNUAL GOST OF $260,000 TO BE PAID TO THE CITY BY FDOT;
SAID AGREEMENT COMMENCING ON NOVEMBER 10, 2014, AND CONCLUDING
ON NOVEMBER 9,2015, WITH AN OPTION TO RENEW FOR TWO ADDITIONAL
YEARS, ON A YEAR.TO.YEAR BASIS.
ADMINISTRATION RECOMMENDATION
Adopt the resolutions.
KEY INTENDED OUTCOME SUPPORTED
To lmprove and maintain the cleanliness of Miami Beach rights of way.
BAGKGROUND
ln July of 1994 the City Commission approved the initial Memorandums of Agreement (MOA)
with the Florida Department of Transportation (FDOT) to provide for maintenance of
landscaping along the MacArthur Causeway, specifically from the east end of Watson lsland to
the western edge of Alton Road and the Julia Tuttle Causeway, specifically from the east end of
the westernmost bridge to Alton Road. Both of these Memorandums of Agreement have been
renewed annually since that time.
161
Approving the Mac Arthur & Julia Tuttle JPA's with FDOT
October 22, 2014
City Commission Meeting
Page 2 of 2
The current agreement for the MacArthur Causeway expires on Octobet 31,2014. The FDOT
has expressed a desire to enter into a new Joint Participation Agreement (JPA) for a one year
period, commencing on November 1, 2014, and concluding on October 31,2015, with an option
for renewal for two additional years, on a year to year basis.
Additionally, the current agreement for the Julia Tuttle Causeway expires on November 9,2014.
The FDOT has expressed a desire to enter into a new Joint Participation Agreement (JPA) for a
one year period, commencing on November 10, 2014 and concluding on November 9, 2015,
with an option for renewal for two years, on a year to year basis.
ANALYSIS
Under the terms of these Agreements, the City of Miami Beach will receive the combined sum of
$282,774 a year payable in the amount of 970,694 quarterly, for a total of $848,323 during the
time period for these Joint Participation Agreements.
For the past several years, the City has utilized the services of a private landscape maintenance
company to provide the required work within the scope of services included in these
Agreements. The Julia Tuttle and MacArthur Causeways are maintained by the same city
managed contractor and the annual compensation from FDOT pays for the total cost of the
landscape maintenance agreement as well as the City's staff time required for supervision of
these areas collectively. Maintenance for the MacArthur is greater than the reimbursement but
the maintenance of the Tuttle is less than the reimbursement for a net positive amount;
however, this does not include plant replacement.
The Public Works Department employs a Contract Manager who is responsible for monitoring
the work of the landscape maintenance contractor on a regular basis to ensure specifications
are complied with and the landscape materials are properly maintained. Any deviations from
the contract are noted in writing to the contractor and payment withheld until resolved.
CONCLUSION
To ensure the MacArthur and Julia Tuttle Causeway landscaping continues to be maintained at
the high standards set by the City of Miami Beach, and to receive the annual funding of
$282,774 from FDOT that is necessary to support these maintenance standards, the
Administration recommends the approval of the attached resolutions, the MacArthur Causeway
201412015 Joint Participation Agreement and the Julia Tuttle Causeway 201412015 Joint
Participation Agreement as attached.
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162
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAM! BEAGH, FLORIDA, APPROVING AND AUTHORIZING THE MAYORAND
GITY GLERK TO EXECUTE A JOINT PARTTCTPATION AGREEMENT (JPA)
wtTH THE FLORTDA DEPARTMENT OF TRANSPORTATTON (FDOT) FORTHE
TURF AND LANDSCAPE MAINTENANCE SERVICES ON t-395 (MACARTHUR
CAUSEWAY), FROM THE EAST SIDE OF WATSON ISLAND, TO THE WEST
SIDE OF EAST CHANNEL BRIDGE, ATAN ANNUAL COST OF $22,774.20, TO
BE PAID TO THE CITY BY FDOT; SAID AGREEMENT COMMENCING ON
NOVEMBER 1,2014, AND CONCLUDING ON OCTOBER 31 ,2015, WITH AN
oPTroN TO RENEW FOR TWO (2) ADDTflONAL YEARS.
WHEREAS, on July 13, 1994, the Mayor and City Commission adopted Resolution No. 94-
21209, approving a Memorandum of Agreement with the Florida Department of Transportation
(FDOT) to provide for maintenance of landscaping along lnterstate-39S (MacArthur Causeway);
specifically, from the east side of Watson lsland, to the west side of East Channel Bridge (the
Agreement); and
WHEREAS, since July 13, 1994, the Agreement with the City has been renewed annually,
and will expire on October 31,2014; and
WHEREAS, FDOT wishes to enter into a new Joint Participation Agreement (JPA) fora one
year period, commencing on November 1, 2014, and concluding on October 31, 2015, with an
option to renew for two (2) additional years; and
WHEREAS, under the terms of the JPA, the City will receive the sum of $22,774.20 ayear
from FDOT, payable quarterly in the amount of $5,693.55.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE GITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize the Mayor and City Clerk to execute a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT), for the turf and landscape maintenance services on l-395
(MacArthur Causeway), from the east side of Watson lsland, to the west side of East Channel
Bridge, at an annual cost of $22,774.20, to be paid to the City by FDOT; said Agreement
commencing on November 1, 2014, and concluding on October 31,2015, with an option to renew
for two (2) additional years.
PASSED and ADOPTED this 22nd day of October,2014.
MAYOR
ATTEST:
CITY CLERK
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APPROVED AS TO
FORM & LANGUAGE
& FORTXECUT|ON
Citv Afionev6rtr1
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEAGH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
GITY CLERK TO EXECUTE A JOrNT PARTTCTPATTON AGREEMENT (JPA) WITH
THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF
AND LANDSCAPE MATNTENANCE SERVTCES ON r-195 (JULTA TUTTLE
CAUSEWAY), FROM THE EAST SIDE OF THE INTRAGOASTAL WATERWAY,
TO THE EASTERNMOST EDGE OF ALTON ROAD, AT AN ANNUAL COST OF
$260,000, TO BE PAID TO THE CITY BY FDOT; SAID AGREEMENT
COMMENCING ON NOVEMBER 10, 2014, AND CONCLUDING ON NOVEMBER
9, 2015, W|TH AN OPTTON TO RENEW FOR TWO (2) ADDTTTONAL YEARS.
WHEREAS, on July 13, 1994, the Mayor and City Commission adopted Resolution No. 94-
21210, approving a Memorandum of Agreement with the Florida Department of Transportation
(FDOT) to provide for maintenance of landscaping along lnterstate-195 Julia Tuttle Causeway);
specifically, from the east side of the lntracoastalWaterway, to the easternmost edge of Alton Road,
(the Agreement); and
WHEREAS, since July 13, 1994, the Agreement has been renewed annually, and will expire
on November 9, 2014; and
WHEREAS, FDOT wishes to enter into a new Joint Participation Agreement (JPA) for a one
year period, commencing on November 10,2014, and concluding on November 9,2015, with an
option to renew for two (2) additional years; and
WHEREAS, under the terms of the JPA, the City will receive the sum of $260,000 a year
from FDOT, payable quarterly in the amount of $65,000.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize the Mayor and City Clerk to execute a Joint Participation Agreement (JPA) with the Florida
Department of Transportation (FDOT) for the turf and landscape maintenance services on l-195
(Julia Tuttle Causeway), from the east of the lntracoastal Waterway, to the easternmost edge of
Alton Road, at an annual cost of $260,000, to be paid to the City by FDOT; said agreement
commencing on November 10, 2014, and concluding on November9,2015,with an option to renew
for two (2) additional years.
PASSED and ADOPTED this 22nd day of October,2014.
MAYOR
ATTEST:
CITY CLERK
T:\AGENDA\2014\October\PuBLIC WORKS\FDOT JPA JuliaTuttle - Resolution B.doc AppROVED AS TO
FORM & LANGUAGE
& FOR EXECUTIONa),d<r-p-L -!:!l r+-ffi
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