R7E-Set Public Hearing Adopt Fifth Amendment To Budgets For Fiscal Year FY 2013-COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION SETTING A PUBLIC HEARING TO ADOPT THE FIFTH AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FISCAL YEAR (FYI2O13I14.
lntended Outcome
Ensure expenditure trends are sustainable over the long term.
Supporting Data:
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:
Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or good
(Residents: 58%; Businesses 54%)
Item Summarv/Recommendation :
The budgets for the General Fund, Enterprise Funds, lnternal Service Funds, and Special Revenue Funds
for Fiscal Year 2013114 were approved on September 30, 2013, with the adoption of Resolutions No. 2013-
28351 and No. 2013-28355.
The First Amendment to the General Fund, Enterprise Funds, lnternal Service Funds, and Special Revenue
Funds budgets for FY 2013114 was approved on January 15,2014, by resolution 2014-28469. The Second
Amendment was approved on April 23, 2014, by resolution 2014-28564. The Third Amendment was
approved on June 11,2014, by resolution 2014-28628. The Fourth Amendment was approved on July 23,
2014, by resolution 2014-28672. Section 166.2a1($(c.), Florida Statutes, requires that a municipality's
budget amendment must be adopted in the same manner as the original budget.
Per Florida Statute 166.241, the City has 60 days following the end of the fiscal year to amend a budget for
that year. The Fifth Amendment would address any necessary budget amendments required by state law
for funds, departments, or accounts that exceed their appropriated authority per the year-end close-out
process.
Actual expenditures as of the public hearing date are preliminary in nature due to the fact that the City's
financial records for FY 2013114 will not be formally closed until after the external auditors have completed
their review, in May or June of 2015. Any other necessary amendments to the operating budgets beyond the
60 day threshold, within budgeted fund totals, would be delegated to the City Manager.
AGEI*DA NAM K-7 E
Financial lnformation:
Source of
Funds
@
Amount Account
John Woodruff, OBPI Director
{s MIAMIBTACH ceJra lo'zz- l{470
g MIAMIBEACH
City of Miqmi Beoch, I700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
DATE: October 22,2014
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA,A PUBLIC HEARING TO ADOPT THE
FIFTH AMENDMENT TO THE RAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND AND SPECIAL REVENUE FUND BUDGETS FOR
FrscAL YEAR (FYl 2013114
ADMINISTRATION RECOMMENDATION
Adopt the Resolution and Set the Public Hearing for November 19, 2014.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund, Enterprise Funds, lnternal Service Funds, and Special
Revenue Funds for FiscalYear 2013114were approved on September 30, 2013, with the
adoption of Resolutions No. 2013-28351 and No. 2013-28355.
The First Amendment to the General Fund, Enterprise Funds, lnternal Service Funds, and
Special Revenue Funds budgets for FY 2013114 was approved on January 15, 2014, by
resolution 2014-28469. The Second Amendment was approved on April 23,2014, by
resolution 2014-28564. The Third Amendment was approved on June 11,2Q14, by
resolution 2014-28628. The Fourth Amendment was approved on July 23, 2014, by
resolution 2014-28672. Section 166.241(4)(c.), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as the original
budget.
Per Florida Statute 166.241, the City has 60 days following the end of the fiscal year to
amend a budget for that year. The Fifth Amendment would address any necessary budget
amendments required by state law for funds, departments, or accounts that exceed their
appropriated authority per the year-end close-out process.
Actual expenditures as of the public hearing date are preliminary in nature due to the fact
that the City's financial records for FY 2013114 will not be formally closed until after the
external auditors have completed their review, in May or June of 2015. Any other necessary
amendments to the operating budgets beyond the 60 day threshold, within budgeted fund
totals, would be delegated to the City Manager.
TO:
FROM:
City C
471
Fifth Amendment to the FY 2013h4 General Fund, Enterprise, lnternal Service, and Special Revenue Fund Budgets
Page 2
The City of Miami Beach provides a wide range of municipal services including Police; Fire-
Rescue; Parks and Recreation; Water, Sewer, Stormwater, and Sanitation; and Public
Works. The City's annual operating budget allows us to address the needs of the
community and includes:
. The General Fund. General Obligation Debt Service Fund. Enterprise Funds. Transfers to the Redevelopment Agency. lnternal Service Funds. Other Special Revenue Funds
The General Fund is the primary operating fund for the City and includes much of the usual
activities of any municipality including Police, Fire, Parks and Recreation, Public Works
Streets and Engineering, Building, Tourism and Culture as well as general administrative
functions, and the Office of the Mayorand Commission. Within the General Fund, Citywide
Accounts reflect expenditures that do not fall under the purview of a particular Department
such as accumulated leave payments, grants to social service agencies, non-profits, and
special studies. They are monitored by the Office of Budget and Performance lmprovement
and the City.
General Obligation Debt is the debt service funding required for voter-approved bonds
issued with the belief that a municipality will be able to repay its debt obligation through
taxation or revenue from projects. No assets are used as collateral.
The Enterprise Fund Budget is comprised of Departments that use revenues received for
services provided to the general public on a continuing basis and are primarily financed
through user charges. The criteria used to determine if an operation should be an enterprise
fund includes: 1) that it generates revenues; 2) that it provides services to the community;
and 3) that it operates as a stand-alone entity, without subsides from taxes etc. The City's
Enterprise Fund Departments are: Convention Center, Sanitation, Stormwater, Water,
Sewer, and Parking.
The City of Miami Beach Redevelopment Agency is a separate entity, whose Chairperson
and Board of Directors are also the City's Mayor and City Commission.
lnternal Service Funds are used to account for the financing of goods and services provided
by one department to other departments on a cost-reimbursement basis. lnternal Service
Fund rates are set to recover the full cost of providing a particular service. The lnternal
Service Funds budgeted expenditures are completely offset by revenues received from the
General Fund, Enterprise Fund Departments and Special Revenue Funds. The City's
lnternal Service Fund Departments are lnformation Technology, Central Services, Risk
Management, Property Management, and Fleet Management.
472
Fifth Amendment to the FY 2013/14 General Fund, Enterprise, lntemal Seruice, and Special Revenue Fund Budgets
Page 3
Special Revenue Funds include the Resort Tax Fund as well as 7th Street Garage
Operations; sth & Alton Garage Operations; Art in Public Places; Tourism and Hospitality
Scholarship Program; Green/Sustainability Fund; Waste Hauler Additional Services and
Public Benefit Contribution Fund; Education Compact Fund; Red Light Camera Fund;
Emergency 911 Fund; lnformation and Communications Technology Fund; People's
Transportation Plan Fund; Concurrency Mitigation Fund; Miami Beach CulturalArts Council;
Police Special Revenue Account; Police Confiscation Trust Funds (Federal and State); and
Police Training and School Resources Fund. The Resort Tax Fund is supported primarily by
taxes levied on hotel, motel, rooming house and short term apartment room rents as well as
on food and beverages sold at retail in any restaurant, as authorized by State Statute, and is
used to fund tourism-eligible expenditures.
CONCLUSION
The Administration recommends that the Mayor and City Commission set a public hearing to
be held on November 19, 2014 to adopt the Fifth Amendment to the General Fund,
Enterprise Fund, lnternal Service Fund, and Special Revenue Fund Budgets for FiscalYear
(FY) 2013t14.
JLM/JW^(flD\-__
473
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, SETTING A PUBLIC HEARING TO ADOPT
THE FIFTH AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUND, INTERNAL SERVICE FUND, AND
SPECIAL REVENUE FUND BUDGETS FOR FISCAL
YEAR (FY 2013114.
WHEREAS, the budgets for the General Fund, Enterprise Funds, lnternal
Service Funds, and Special devenue Funds for Fiscal Year 2013114 were approved on
S"pi".O"r gO, Zotg, with the adoption of Resolution Nos. 2013-28351 and 2013-28355;
and
WHEREAS, the First Amendment to the General Fund, Enterprise Fun!, lnternal
service Fund, and speciat Revenue Fund budgets for Fiscal Year 2013/14 was
approved on January 1'5,2O14,with the adoption of Resolution No. 2014-28469; and
WHEREAS, the Second Amendment to the General Fund, Enterprise Fund,
lnternal service Fund, and special Revenue Fund budgets for Fiscal Year 2013114 was
"ppror"O
on April 23,2O14,with the adoption of Resolution No' 2014-28564; and
WHEREAS, the Third Amendment to the General Fund, Enterprise Fund,
lnternal service Fund, and Special Revenue Fund budgets for Fiscal Year 2013/14 was
"ppr"r"o
on June 11,2}14,with the adoption of Resolution No. 2014-28628; and
WHEREAS, the Fourth Amendment to the General Fund, Enterprise Fund,
lnternal Service Fund, and Special Revenue Fund budgets for Fiscal Year 2013/14 was
il;il"d on Juty 2g, zo14,with the adoption of Resolution No. 2014-28672; and
WHEREAS, per Florida Statute 166.241, the City has 60 days following the end
of the fiscal year to amend a budget for that year and the Fifth Amendment would
address any necessary budget imendmenti required by state law. for funds'
departments, or accounis thai exceed their appropriated authority per the year-end
close-out process; and
WHEREAS, the Administration requests that the Mayor a$ CilV Commission set
a public hearing to be held on November 19,2014 to adopt the Fifth Amendment to the
Fiicat year (FY) iolznq budgets for the General Fund, Enterprise Fund, lnternal
Service Fund,
"n'O
Sp""i"l Reveiue Fund budgets for Fiscal Year (FY) 2013114; and
WHEREAS, the key intended outcome supported by the Fifth Amendment to the
Budgeti roi riscat'Vear (Fn 2ofit14 for the General Fund, Enterprise Fund, lnternal
Service Fund, and Speciai Revenue Fund is to ensure expenditure trends are
sustainable over the long term.
474
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
coMMlsstoN oF rnr ctrv oF MtAMt BEACH that the Mayor and city commission
no"OV set a public hearing on November 19, 2014, to adopt the Fifth Amendment to the
Geneial Fund, Enterprisi Fund, lnternal Service Fund, and Special Revenue Fund
Budgets for Fiscal Year (FY) 2013114.
PASSED and ADOPTED this 22"d day of October, 2014'
ATTEST:
PHILTP LEVINE, MAYOR
PlqPHAtl E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
$ - q'ln(
Date
475