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MIAMIBEACH
City Commission Meeting
SUPPLEMENTAL MATERIAL 1
City Hall, Gommission Chambers,3rd Floor, 1700 Convention Center Drive
October 22,2014
Mayor Philip Levine
Vice-Mayor Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Com missioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Raul Aguila
City Clerk Rafael E. Granado
Visit us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code sections.
Copies of the City Code sections on lobbyists laws are available in the City Clerk's office. Questions
regarding the provisions of the Code should be directed to the Office of the City Attorney.
SUPPLEMENTAL AGENDA
R7 - Resolutions
R7M A Resolution Accepting The Recommendation Of The City Manager Pertaining To The Ranking Of
Proposals, Pursuant To Request For Proposals (RFP) No. 2014-278-ME For Owners
Representative Services For The Miami Beach Convention Center Renovation And Expansion
Project; Authorizing The Administration To Enter lnto Negotiations With The Top-Ranked Proposer,
Hill lnternational, Inc; And lf Successful Negotiations Are Not Reached, Further Authorizing The
Administration To Enter lnto Negotiations With URS Corporation Southern;And FurtherAuthorizing
The City Manager To Execute An Agreement Upon Conclusion Of Successful Negotiations By The
Administration.
(City Manager's Office/Procurement)
(Resolution)
1
Supplemental Agenda, October 22, 201 4
R7 - Resolutions (Continued)
R7N A Resolution Accepting The Recommendation Of The City Manager Pertaining To The Ranking Of
Proposals, Pursuant To Request For Qualifications No. 2014-128-ME (The RFQ), For Legislative
Consulting Services; Authorizing The Administration To Enter lnto Negotiations With The Top Ranked
Proposer, Corcoran And Associates, lnc.; And Should The Administration Not Be Successful ln
Negotiating An Agreement With The Top-Ranked Proposer, Authorizing Negotiations With The
Second-Ranked Proposer, Ballard Partners, lnc.;And Should The Administration Not Be Successful
ln Negotiating An AgreementWith The Second-Ranked Proposer, Authorizing Negotiations With The
Third-Ranked Proposer, Rutledge Ecenia, P.A.;And FurtherAuthorizing The MayorAnd City Clerk To
Execute An Agreement Upon Conclusion Of Successful Negotiations By The Administration.
(City Manager's Office/City Attorney's Office)
(Memorandum)
2
RESOLUTION NO. 2014.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2014-278-ME FOR
OWNERS REPRESENTATIVE SERVICES FOR THE MlAMI BEACH
CONVENTION CENTER RENOVATION AND EXPANSION PROJECT;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE TOP-RANKED PROPOSER, HILL INTERNATIONAL, ING; AND IF
SUCCESSFUL NEGOTIATIONS ARE . NOT REACHED, FURTHER
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH URS CORPORATION SOUTHERN; AND FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on July 30,2014, the Mayor and Commission authorized the issuance of
RFP No. 2014-278-ME for Owners Representative Services for the Miami Beach Convention
Center Renovation and Expansion (the RFP); and
WHEREAS, RFP No. 2014-278-ME was issued on August 5,2014, with an opening date
of September 8,2014; and
WHEREAS, a voluntary pre-proposal conference to provide information to the proposers
submitting a response was held on August 13,2014; and
WHEREAS, the City received proposals from the following five (5) firms: (1) Caribbean
Project Management, P.C.; (2) Claro Development Solutions, lnc.; (3) Hill lnternational, lnc.; (4)
STV Construction, lnc.; and (5) URS Corporation Southern; and
WHEREAS, on September 23, 2014, the City Manager via Letter to Commission (LTC)
No. 324-2014, appointed an Evaluation Committee (the "Committee"), which convened on
October 3,2014 to consider proposals received and interview the proposing teams; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; and general
information on the scope of services, references, and a copy of each proposal; and
WHEREAS, additionally, the Committee engaged in a question and answer session after
the presentation of each proposer; and
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFP; and
WHEREAS, after reviewing all the submissions, attending the Evaluation Committee
meeting in its entirety, and having heard the Evaluation Committee's comments and rankings,
the City Manager exercised his due diligence and is recommending that the Mayor and the City
Commission authorize the Administration to enter into negotiations with Hill lnternational, lnc.,
and if negotiations are not successful, to authorize the Administration entering into negotiations
with URS Corporation Southern.
Agenda ltem R1M
Date /0-d)-/(/3
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAM! BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the City Manager's recommendation pertaining to the ranking of
proposals, pursuant to Request for Proposals No. 2014-278-ME for Owners Representative
Services for the Miami Beach Convention Center Renovation and Expansion Project; authorize
the Administration to enter into negotiations with the top-ranked proposer, Hill lnternational, lnc.;
and if successful negotiations are not reached, further authorizing the Administration to enter
into negotiations with URS Corporation Southern; and further authorize the City Manager to
execute an Agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this
ATTEST:
day of 2014.
Rafael E. Granado, City Clerk Philip Levine, Mayor
T:\AGENDA\2014\October\Procurement\MBCCU014-278ME RFP - Owners Rep Convention Center - Resolution.doc
APPROVED AS TO
FORM & LANGUAGE
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City of Miomi Beoch, 1700 Convention Cenier Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
T el 305-673-7 470, Fox 305473-7002
OFFICE OF THE Cff ATTORNEY, RoulJ. Aguilo, City Attorney
lnteroffice Memorondum
To:
GG:
From:
Mayor Philip Levine and Members
of the City Commission
Jimmy L. Morales, City Manager
Date: October 17,2014
Raut J. Aguita, city Attorne y2^9* O;l-
Subject: Agreement between City and Corcoran and Associates, lnc./Southern Strategy
Group for Legislative Consulting Services (Agreement)
At its regular meeting on September 10, 2014, the City Commission approved Resolution No.
2014-28747, authorizing the Administration to negotiate the above referenced Agreement,
pursuant to Request for Qualifications No. 2014-128-ME for Legislative Consulting Services.
At that time, however, a concern was raised by several members of the City Commission
pertaining to a potential conflict that could arise during the term of the City Agreement, whereby
one of the principal proposer team members, Southern Strategy Group, might represent clients
in Florida with pro-gambling/gaming issues. The City Commission wanted the discretion to be
able to terminate the Agreement, should any such issue arise.
Assistant City Manager Joe Jimenez and I met with Michael Cantens from Corcoran (who
will be the City's primary contact under the RFQ for that firm) and Southern Strategy principal,
Fatima Perez (Southern's primary contact for the City) to discuss the City Commission's
concerns.
Corcoran/Southern has agreed to the inclusion of the following termination for convenience
clause in the proposed Agreement, which would allow the City to terminate the contract for any
reason, without cause:
TERMINATION FOR GONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE
AGREEMENT AT ANY TIME DURING THE TERM BY GIVING
WRITTEN NOTICE TO CONSULTANT OF SUGH TERMINATION;
wHtcH SHALL BECOME EFFECTTVE WITHIN THtRry (30) DAYS
FOLLOWING RECEIPT BY THE CONSULTANT OF SUCH NOTICE. IF
THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE
G!ry, CONSULTANT SHALL PROMPTLY REIMBURSE GITY FOR THE
Agenda atem R1 N
Date lo*)-lu5
FEE, IN PROPORTION TO THE REMAINING AMOUNT OF TIME LEFT
IN THE TERM OF THIS AGREEMENT; FOLLOWING WHICH THE
CONSULTANT SHALL BE DISCHARGED FROM ANY AND ALL
LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE
OF, THIS AGREEMENT.
The aforestated clause effectively addresses the City Commission's concerns; to that end (and
should the City Commission concur), Mr. Jimenez and I request authorization to proceed to
finalize negotiations with Corcoran/Southern Strategies and, if successful, have the Mayor and
City Clerk execute the finalAgreement.
6
RESOLUTION NO., 2014-28747
A RESOLUTION OF THE MAYOR AND CITV COTVTVUSSION OT iiE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE RANKING OF PROPOSALS,
PURSUANT TO REQUEST FOR QUALIFICATTONS NO. 2014-128-ME (THE
RFQ), FOR LEGISLATIVE CONSULTING SERVICES; AUTHORIZING THE
AD]UIINISTRATION TO ENTER INTO NEGOTIATTONS WITH THE TOP
RANKED PROPOSER, CORCORAN AND ASSOCIATES, !NC.; AND SHOULD
THE ADMINISTRATION NOT BE SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH THE TOP-RANKED PROPOSER, AUTHORIZING
NEGOTIATIONS WITH THE SECOND.RANKED PROPOSER, BALLARD
PARTNERS, ING.; AND SHOULD THE ADMINISTRATION NOT BE
SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH THE SECOND-
RANKED PROPOSER, AUTHORIZING NEGOTIATIONS WITH THE THIRD.
RANKED PROPOSER, RUTLEDGE ECENIA, P.A.; AND FURTHER
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY
THE ADMINISTRATION.
WHEREAS, Request for Qualifications No. 2014-128-ME (the RFQ) was issued on
February 26,2014, with an opening date of May 16,2014; and
WHEREAS, a voluntary pre-proposal meeting was held on March 17,2014; and
WHEREAS, the City received a total of three (3) proposals; and
WHEREAS, on July 15, 2014, the City Manager via Letter to Commission (LTC) No.
250-2014, appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
o Dan Gelber, Attorney, Gelber, Schacter and Greenberg. Jose Gonzalez, Vice President, Florida East Coast lndustries
. Alex Miranda, Chief of Staff, Mayor's Office
o Joe Rasco, Director, Miami-Dade County Office of lntergovernmental Affairs
o Scott Robbins, Resident and Chair of the Blue Ribbon Panel on Flooding
The City Manager also appointed the following individuals as alternates:
. Judy Hoanshelt, Grants Manager, Office of Budget Performance lmprovements
o Elizabeth Wheaton, Assistant Building Director, Environment & Sustainability Division
WHEREAS, the Committee convened on August 19, 2014 to consider the proposals
received; and
WHEREAS, the Committee was provided an overview of the project; information relative
to the City's Cone of Silence Ordinance and the Government Sunshine Law; general information
on the scope of services, references, and a copy of each proposal; and engaged in a question
and answer session after the presentation of each proposer; and
7
WHEREAS, the Committee was instructed to score and rank each proposal pursuant to
the evaluation criteria established in the RFQ; and
WHEREAS, the Committee's ranking was as follows: Corcoran and Associates lnc., as
the top-ranked firms, Ballard Partners, lnc., second highest ranked; and Rutledge Ecenia, P.A.,
third highest ranked; and
WHEREAS, after reviewing all the submissions and the Evaluation Committee's
rankings, the City Manager exercised his due diligence and is recommending that the
Administration be authorized to enter into negotiations with the top-ranked firm, Corcoran and
Associates, lnc.; and should the Administration not be successful in negotiating an agreement
with the top-ranked proposer, authorizing negotiations with the second-ranked proposer, Ballard
Partners, lnc.; and should the administration not be successful in negotiating an agreement with
the second-ranked proposer, authorizing negotiations with the third-ranked proposer, Rutledge
Ecenia, P.A.; and further authorize the City Manager to execute an agreement upon conclusion
of successful negotiations by the Administration.
NOW, THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pertaining to the ranking
of proposals, pursuant to Request for Qualifications No. 2014-2014-128-ME for Legislative
Consulting Services; authorize the Administration to enter into negotiations with the top-ranked
firm, Corcoran and Associates, lnc.; and should the Administration not be successful in
negotiating an agreement with the top-ranked proposer, authorize negotiations with the second-
ranked proposer, Ballard Partners, lnc.; and should the administration not be successful in
negotiating an agreement with the second-ranked proposer, authorize negotiations with the
third-ranked proposer, Rutledge Ecenia, P.A.; and further authorize the Mayor and City Clerk to
execute an agreement upon conclusion of successful negotiations by the Administration.
PASSED AND ADOPTED this /0 day of 2014.
APPROVED AS TO
FORM & IANGUAGE
EXECUTION
ATTEST:
rgl-'{d.-
Dote
8
COMMISSION IIEM SUMMARY
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager Pertaining To The Ranking Of Proposals, Pursuant To Request For
Qualification (RFO) No.2014-128-ME, For Leqislative Con Services.
Su Data , Environmental Scan, etc: N/A
Item SummarvlRecommendation:
On February 12, 2014, the City Commission approved the issuance of the RFQ, which was issued on
February 26, 2014, with an opening date of May 16, 2014. A pre-proposal conference was held on March
17,2014. The City received three (3) proposals. .
On July 15,2014, the City Manager appointed an Evaluation Committee (the "Committee"), which convened
on August 19,2014 to consider proposals received. The Committee was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFQ. The results of the evaluation committee
process were presented to the City Manager for his recommendation to the City Commission.
After reviewing the submissions and the Evaluation Committee's rankings of proposals received, the City
Manager recommends that the Mayor and the City Commission, pursuant to Request for Qualifications
(RFO) No.2014-128-ME, for Legislative Consulting Services, authorize the Administration to enter into
negotiations with the top-ranked firm, Corcoran & Associates, lnc., dba/Corcoran & Johnston and should the
Administration not be successful in negotiating an agreement with the top-ranked proposer, authorizing
negotiations with the second-ranked proposer, Ballard Partners, lnc., and should the administration not be
successful in negotiating an agreement with the second-ranked proposer, authorizing negotiations with the
third-ranked proposer, Rutledge Ecenia P.A.; and further authorize the City Manager to execute an
agreement upon conclusion of successful negotiations by the Administration
RECOMMENDAT!ON
After reviewing the submissions and the Evaluation Committee's rankings of proposals received, the City
Manager recommends that the Mayor and the City Commission, pursuant to Request for Qualifications
(RFO) No.2014-128-ME for Legislative Consulting Services, authorize the Administration to enter into
negotiations with the top-ranked firm, Corcoran & Associates, lnc., dba/Corcoran & Johnston, and should the
Administration not be successful in negotiating an agreement with the top-ranked proposer, authorizing
negotiations with the second-ranked proposer, Ballard Partners, lnc., and should the administration not be
successful in negotiating an agreement with the second-ranked proposer, authorizing negotiations with the
third-ranked proposer, Rutledge Ecenia P.A.; and further authorize the City Manager to execute an
Agreement upon conclusion of successful negotiations by the Administration.
ADOPT THE RESOLUTION.
Advisorv Board Recommendation:
Financial lnformation :
011-9322-000312$107,25s
$107,255
Financial lm
\201 4July23\RFQ 201 4-1 28-M Consulting Services -Summary.doc
AGENDA 'TEM R?Lg MIAMISTACH ame ?-lo-/t{9
g MIAMI BEACH
City of Miomi Beoch, 'l700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members {f the City
FRoM: Jimmy L, Morales, City Manager
DATE: September10,2014
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PERTAINING TO THE RANKING OF PROPOSALS, PURSUANT TO
REQUEST FOR QUALIFTCATIONS NO. 2014-128-ME (THE RFQ), FOR
LEGISLATIVE CONSULTING SERVICES.
ADMINISTRATION RECOMM ENDATION
Adopt the Resolution.
FUNDING
Account No. 011-9322-000312 - $107,255
BACKGROUND
Legislative services are essential in order for the City to advance its agenda with the State
Legislature. Accordingly, on October 1, 2008 the City entered into an Agreement (the
"Agreement") with Rutledge Ecenia & Purnell, P.A., Gomez Barker Associates, lnc., and
Robert M. Levy & Associates, lnc., (the "Lobbyists") pursuant to Resolution No. 2008-26875
through September 30, 2013.
On December 11 , 2013, the City Commission authorized the extension of the Agreement
through July 31 , 2014, to allow for the City to competitively solicit proposals, through an RFQ,
from qualified firms interested in providing the requirement legislative services to the City.
RFP PROCESS
On February 12, 2014, the City Commission approved the issuance of the RFQ, which was
issued on February 26, 2014, with an opening date of May 16, 2014. A pre-proposal
conference was held on March 17, 2014. The City received three (3) proposals from the
following firms:
. Ballard Partners, lnc.. Corcoran & Associates, lnc., dba/Corcoran & Johnsono Rutledge Ecenia P.A.
On July 15, 2014, the City Manager appointed an Evaluation Committee (the "Committee"),
consisting of the following individuals:
o Dan Gelber, Attorney, Gelber, Schacter and Greenberg. Jose Gonzalez, Vice President, Florida East Coast lndustries
o Alex Miranda, Chief of Staff, Mayor's Office. Joe Rasco, Director, Miami-Dade County Office of lntergovernmentalAffairs. Scott Robbins, Resident and Chair of the Blue Ribbon Panel on Flooding
10
Commission Memorandum - RFQ 2014-128-ME for Legislative Consulting Services
September 10,2014
Page2
o Scott Robbins, Resident and Chair of the Blue Ribbon Panel on Flooding
The City Manager also appointed the following individuals as alternates:
. Judy Hoanshelt, Grants Manager, Office of Budget Performance lmprovements
. Elizabeth Wheaton, Assistant Building Director, Environment & Sustainability Division
Dan Gelber, was not available when contacted, Jose Gonzalez and Joe Rasco both identified
a conflict of interest.
The Committee convened on August 19, 2014, to consider the proposal received. The
Committee was provided an overview of the project, information relative to the City's Cone of
Silence Ordinance and the Government Sunshine Law. The Committee was also provided
general information on the scope of services, references, and a copy of each proposal. The
Committee was instructed to score and rank the proposal pursuant to the evaluation criteria
established in the RFP.
The evaluation process resulted in the following:
MANAGER'S DUE DILIGENCE & RECOMMENDATION
After reviewing the submissions and the Evaluation Committee's rankings of proposals
received, the City Manager recommends that the Mayor and the City Commission, pursuant to
Request for Qualifications (RFO) No. 2014-128-ME for Legislative Consulting Services,
authorize the Administration to enter into negotiations with the top-ranked firm, Corcoran &
Associates, lnc. dba/Corcoran & Johnston, and should the Administration not be successful in
negotiating an agreement with the top-ranked proposer, authorizing negotiations with the
second-ranked proposer, Ballard Partners, lnc., and should the administration not be
successful in negotiating an agreement with the second-ranked proposer, authorizing
negotiations with the third-ranked proposer, Rutledge Ecenia P.A.; and further authorize the
City Manager to execute an Agreement upon conclusion of successful negotiations by the
Administration.
CONCLUSION
The Administration recommends that the Mayor and the City Commission, pursuant to
Request for Qualifications (RFQ) No. 2014-128-ME for Legislative Consulting Services,
authorize the Administration to enter into negotiations with the top-ranked firm, Corcoran &
RFQ 2014-128-ME
Legislative
Consulting
Services Judy
Hoanshelt Rankinq
Alex
Miranda Rankino
Scott
Robins Rankinq
Elizabeth
Wheaton Rankinq RANKING
Ballard Partners, lnc.75 3 80 2 78 2 80 2 9 2
Corcoran &
Associates
dba/Corcoran &
Johnston 79 2 '100 1 90 I 85 1 5 ,t
Rutledoe Ecenia P.A.80 1 75 3 60 3 75 3 't0 3
11
Commission Memorandum - RFQ 2014-128-ME for Legislative Consulting Services
September 10,2014
Page 3
Associates, lnc. dba/Corcoran & Johnston, and should the Administration not be successful in
negotiating an agreement with the top-ranked proposer, authorizing negotiations with the
second-ranked proposer, Ballard Partners, lnc., and should the administration not be
successful in negotiating an agreement with the second-ranked proposer, authorizing
negotiations with the third-ranked proposer, Rutledge Ecenia P.A.; and further authorize the
City Manager to execute an Agreement upon conclusion of successful negotiations by the
Administration.
JLM/JJ/MT/AD
T:\AGENDA\2014\July\Procuremenl\RFQ 2014-128-ME Legislative Consulting Services - Memo.doc
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