C2B-Amend Contracts Elevator Inspection ServicesCOMMISSION ITEM SUMMARY
Condensed Title:
REQUEST FOR APPROVAL OF AMENDMENT 1 TO CONTRACTS WITH MIAMI ELEVATOR
INSPECTIONS, INC., AND A.1 ELEVATOR INSPECTION, INC., AWARDED PURSUANT TO
INVITATION TO BID NO. 33.11/12, FOR ELEVATOR INSPECTION SERVICES, TO INCLUDE AN
HOURLY RATE FOR INSPECTION SERVICES AS REQUIRED BY THE BUILDING
DEPARTMENT.
lntended Outcome Su
lmprove Building/Development Related Processes From Single Family Residences To The
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation :
On May 9,2012, the City Commission approved the contract with Miami Elevator lnspections, lnc.
and A-1 Elevator lnspection, lnc., pursuant to ITB 33-11112, for certain services relating to the
inspection of elevators City-wide. The agreementwith these firms is currently effective through May
30,2015.
The Building Department wishes to amend the current agreements to include a fixed hourly rate of
$80/hour to provide the flexibility of obtaining elevator inspection consultants on an as needed basis.
The current contract provides pricing only on a per inspection basis. With the implementation of new
initiatives, these services can be more efficiently provided on an hourly basis. Therefore, the Building
Department seeks to amend the contracts to provide for the option of an hourly inspection rate.
The Administration believes the amendment is in the City's' best interest and seeks approval
authorizing the amendment of the aforementioned agreements. The amendments to the agreements
are attached.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission authorize approval of
Amendment 1 to the contracts with Miami Elevator lnspections, lnc. and A-1 Elevator lnspection,
lnc.,to ITB 33-11112.
N/A
Financia! lnformation:
Source of
Funds:
Financial lmpact Summary: This item does not amend the budget currently allocated in the
following account: Building Department Operating Fund - Professional Services Account No. 01 1-
1 51 0-00031 2
Alex Denis, Director Ext # 6641
AGENEA TTEM C2BS AAtrAMISHACH ems lo'd?-/ tl20
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City of Miqmi Beoch, 17OO Convention
33 I 39, www. miomibeochfl.gov
Center Drive, Miomi Beoch, Florido
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members of
FROM: Jimmy L. Morales, City Manager
DATE: October 29,2014
SUBJECT: REQUEST FOR APPROVAL O[ AMENDMENT 1 TO CONTRACTS
WITH MIAMI ELEVATOR INSPECTIONS, INC., AND A.1 ELEVATOR
INSPECTION, INC., AWARDED PURSUANT TO INVITATION TO BID NO.
33-11112, FOR ELEVATOR INSPECTION SERVICES, TO INCLUDE AN
HOURLY RATE FOR INSPECTION SERVICES AS REQUIRED BY THE
BUILDING DEPARTMENT.
KEY INTENDED OUTCOMES
lmprove Building/Development Related Processes From Single Family Residences
To The Large Development Projects.
BACKGROUND
On May 9,2012, the City Commission approved the contract with Miami Elevator
lnspections, lnc. and A-1 Elevator lnspection, lnc., pursuant to ITB 33-11112, for
certain services relating to the inspection of elevators City-wide. The agreement with
these firms is currently effective through May 30, 2015.
The Building Department wishes to amend the current agreements to include a fixed
hourly rate of $8O/hour to provide the flexibility of obtaining elevator inspection
consultants on an as needed basis. The current contract provides pricing only on a
per inspection basis. With the implementation of new initiatives, these services can
be more efficiently provided on an hourly basis. Therefore, the Building Department
seeks to amend the contracts to provide for the option of an hourly inspection rate.
The Administration believes the amendment is in the City's' best interest and seeks
approval authorizing the amendment of the aforementioned agreements. The
amendments to the agreements are attached.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission authorize
approval of Amendment 1 to the contracts with Miami Elevator lnspections, lnc. and
A-1 Eleyqtor lnspection, Inc., pursuant to ITB 33-11112.
JLM/JIMMF/AD
T:\AGENDA\2014\Oclober\October 29\Procurement\Amendment 1 Elevator lnspection Services - Memo.doc
21
AMENDMENT NO. 1
TO THE CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT
BETWEEN
THE CITY OF MIAM! BEACH, FLORIDA
AND
A.1 ELEVATOR INSPECTION, !NC.
EFFECTIVE DATE JUNE 1,2012
FOR SERVICES RELATED TO INSPECTION OF ELEVATORS
ThisAmendmenttotheAgreementmadeandenteredthis-dayof-,2o14,byand
between the City of Miami Beach, a Municipal Corporation existing under the laws of the State of
Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and A-1 ELEVATOR INSPECTION, lNC., a Florida
Corporation, whose address is 433 Plaza Drive, Tarpon Springs, Florida 34689 (hereinafter referred
to as CONTRACTOR).
RECITALS
WHEREAS, the Mayor and City Commission awarded a Contract to A-1 Elevator lnspection,
Inc. to provide elevator inspection services to the City on an as needed basis at its May 9,2012,City
Commission Meeting, pursuant to lnvitation to Bid No. 33-11112; and
WHEREAS, City of Miami Beach Certification of Contract (Contract No. 33-11/12) was
executed by both parties and became effective on June 1,2012 for a one year period, with two one
year renewals at the discretion of the City; and,
WHEREAS, the Contract pursuantto ITB 33-11112 was renewed on September6,2013 and
July 3, 2014 by the City Manager, and is now effective until May 30, 2015; and
WHEREAS, the Building Department from time{o{ime has a need for hourly services related
to certain elevator inspections and plan review services not stipulated for in the Contract; and
WHEREAS, the parties agree that $80.00 per hour is a fair and competitive rate to pay for
said elevator inspection and plan review services; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as part of this Amendment No.
2. MODIFICATIONS
The Certification of Contract entered into pursuant to ITB 33-11112, effective date June 1,
2012, is hereby amended to include the following:
"R. Hourly services provided by the Contractor to the City related to elevator inspections,
administration or plan review services not othenruise stipulated in the Contract shall be paid
at the rate of $80.00 per hour."
22
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and Contractor ratify the terms of the Agreement, as amended by this Amendment
No.1.
lN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST:CITY OF MIAMI BEAGH
By
MayorCity Clerk
ATTEST:CONTRACTOR
By
TITLE:TITLE:
Print Name Print Name
23
AMENDMENT NO. 1
TO THE CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
MIAM! ELEVATOR INSPECTIONS, INC.
EFFECTIVE DATE JUNE 1,2012
FOR SERVICES RELATED TO INSPECTION OF ELEVATORS
This Amendment to the Agreement made and entered this _ day of _,2014, by and
between the City of Miami Beach, a Municipal Corporation existing under the laws of the State of
Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and MIAMI ELEVATOR INSPECTIONS, lNC., a Florida
Corporation, whose address is 2780 SW 87th Avenue, Miami, Florida, 33165 (hereinafter referred to
as CONTRACTOR).
RECITALS
WHEREAS, the Mayor and City Commission awarded a Contract to Miami Elevator
lnspections, lnc. to provide elevator inspection services to the City on an as needed basis at its May
9,2012, City Commission Meeting, pursuant to lnvitation to Bid No. 33-1 1112; and
WHEREAS, City of Miami Beach Certification of Contract (Contract No.33-11/12) was
executed by both parties and became effective on June 1,2012tor a one year period, with two one
year renewals at the discretion of the City; and,
WHEREAS, the Contract pursuant to ITB 33-11112 was renewed on September6,2013 and
June 18,2014 by the City Manager, and is now effective until May 30,2015; and
WHEREAS, the Building Department from time{o{ime has a need for hourly services related
to certain elevator inspections and plan review services not stipulated for in the Contract; and
WHEREAS, the parties agree that $80.00 per hour is a fair and competitive rate to pay for
said elevator inspection and plan review services; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as part of this Amendment No.
2. MODIFICATIONS
The Certification of Contract entered into pursuant to ITB 33-11112, effective date June 1,
2012, is hereby amended to include the following:
"R. Hourly services provided by the Contractor to the City related to elevator inspections,
administration or plan review services not othenruise stipulated in the Contract shall be paid
at the rate of $80.00 per hour."
24
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and Contractor ratify the terms of the Agreement, as amended by this Amendment
No.1.
lN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be
executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST:CITY OF MIAMI BEACH
Gity Glerk
ATTEST:
Mayor
CONTRACTOR
By
TITLE:TITLE:
Print Name Print Name
By
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