R7G-Execute Change Order 3 Roadway Improvements Along West AvenueCURRENT STATUS
ln preparation for the October gth King Tides (an especially high tide event that occurs twice a year,
when there is alignment of the gravitational pull between sun and moon), Public Works staff conducted
a field inspection throughout the areas that are known to be affected during this event. lnitial flooding
was observed on West Avenue between 6th and 8th Streets. To alleviate the flooding, staff utilizel
water pumps and installed temporary plugs; however, a more permanent solution is required.
Currently, there is a pump station under construction on 6th Street. Public Works staff is recommending
the installation of a new 48-inch drain pipe from 6th to 8th Streets, where an existing 48-inch gravit!
outfall is located. Staff is also requesting additional capacity in the drainage system on 10'n and 14tn
Streets, which would be installed by the City and FDOT.
Considering that the streets mentioned above will already be undergoing construction, the Public Works
Department would like to incorporate work that was projected to be addressed in a future neighborhood
improvement in order to minimize public disruption. This would consist of street reconstruction along
1oth, 14th, and lTthStreets, and WestAvenue between 6th and 8th Streets. Work includes undergrounl
improvements such as: storm, sewer and water; and above-ground improvements such as: sidewalks,
curbs, streets and lighting.
Staff is also recommending an additional pump station on 17th Street and Alton Road, where an old
gravity drainage system is located, to properly manage stormwater on 17th Street and Lincoln Road.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
COMMISSION ITEM SUMMARY
AGENNA ITEM
Dh"{E
R1 G
rc-tq *tq
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Execute Change Order No. 3 To The Agreement With
Bergeron Land Development, lnc., Dated April 30, 2014 (The Agreement), Related To The Completion
Of Roadway lmprovements Along West Avenue Between 6tn And 8th Streets And 10th, 14th, And 17th
Streets West Of Alton Road With A Stormwater Pump To Be Constructed At 17th Street, Further
lncreasino The Cost Of The $15,670.000
Ensure value and of
Data (Survevs. EnvironmentalScan. etc.): N/A
N/A
Eric T., ext.6012
T:\AGENDA\201 4\OctobeAOctober 29\PUBLIC
# AAIAAAISIACH 170
g MIAMIBEACH
City of Miomi Beoch, 1700 Convention Cenier Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMIS lON MEMORANDUM
TO: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: October 29,2014
SUBTECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAM! BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE CHANGE ORDER NO. 3 TO THE AGREEMENT WITH
BERGERON LAND DEVELOPMENT, tNC., DATED ApRtL 30, 2014 (THE
AGREEMENT), RELATED TO THE COMPLETION OF ROADWAY
TMPROVEMENTS ALONG WEST AVENUE BETWEEN 6TH AND 8TH STREETS AND
IOTH, 14th, AND 17TH STREETS WEST oF ALToN RoAD WITH A SToRMwATER
PUMP TO BE GONSTRUCTED AT 17TH STREET, FURTHER INCREASING THE
COST OF THE AGREEMENT BY $15,670,000.
ADMINISTRATION REGOMM EN DATION
The Administration recommends adopting the Resolution
FUNDING
BACKGROUND
At its February 12, 2014 meeting, Resolution number 2014-28498 was adopted by the City
Commission, accepting the findings and recommendation of the City Manager in declaring an
emergency, pursuant to Subsection 287.055(9XcXO)(a)(1) of the Florida statute, and as
permitted, pursuant to Section 2-367(e) of the City Code, waiving, by 5/7ths vote, the
competitive bidding requirement, and authorizing the City Manager to take the following actions:
To procure the necessary emergency design and construction services, pursuant to a
negotiated design-build contract for the remaining stormwater pump stations for 6th, 1Oth and
14th Streets, with Bergeron Land Development, lnc. (Bergeron), an Florida Department of
Transportation (FDOT) contractor for the Alton Road lmprovements Project, in an amount not to
exceed $1 1,250,000
At its June 11,2014 meeting, the City Commission approved Resolution No. 2014-28636,
authorizing the Mayor and City Clerk to execute Change Order No. 1 to the Bergeron
agreement, in the amount of $1 ,000,000, plus a project contingency in the amount of $100,000,
for a total cost of $1 ,100,000. The change order also allowed for a seawall construction at 1Oth
Street, construction of an outfall, converting a Bay Road pump station to direct discharge to the
bay at 14th Street, and the installation of additional check valves at various locations that
required protection from tidal flooding.
the City mission
171
Commission Memorandum -Bergeron pump stafions lmprovements - Change Order No. 3
Page 2 of 2
At its September 30, 2014 meeting, the City Commission approved Resolution 2014-28768,
authorizing the Mayor and City Clerk to execute Change Order No. 2 to the Bergeron
agreement, for the completion of roadway improvements along 6th Street and West Avenue
between Sth and 6th Streets and a new seawall at 14th Street, further increasing the cost of the
agreement by $3,006,544.
CURRENT STATUS
ln preparation for the October gth King Tides (an especially high tide event that occurs twice a
year, when there is alignment of the gravitational pull between sun and moon), Public Works
staff conducted a field inspection throughout the areas that are known to be affected during this
event. lnitial flooding was observed on West Avenue between 6th and 8th Streets. To alleviate
the flooding, staff utilized water pumps and installed temporary plugs; however, a more
permanent solution is required.
Currently, there is a pump station under construction on 6th Street. Public Works staff is
recommending the installation of a new 48-inch drain pipe from 6th to 8th Streets, where an
existing 48-inch gravity outfall is located. Staff is also requesting additional capacity in the
drainage system on 10'n and 14'n Streets, which would be installed by the City and FDOT.
Considering that the streets mentioned above will already be undergoing construction, the
Public Works Department would like to incorporate work that was projected to be addressed in a
future neighborhood improvement in order to minimize public disruption. This would consist of
street reconstruction along 1Oth, 14th, and 17th Streets, and West Avenue between 6th and 8th
Streets. Work includes underground improvements such as: storm, sewer and water; and
above-ground improvements such as: sidewalks, curbs, streets and lighting.
Staff is also recommending an additional pump station on 17th Street and Alton Road, where an
old gravity drainage system is located, to properly manage stormwater on 17th Street and
Lincoln Road.
GOST ANALYSIS
Bergeron has submitted a cost proposal in theappriximate amount of $14,920,000 (Attachment)
for services stated above. The City's Public Works Department has reviewed the proposal and
the cost breakdowns and deems the cost to be fair and reasonable. We are proposing a not to
exceed cost of $15,670,000 which includes a 5% contingency.
CONCLUSION
The Administration recommends adopting the Resolution.
Attachment: Bergeron's cost proposal dated 10121114th rl,u
JLM/MT/g(C/BAM/FRS
T:\AGENDA\2014\October\October 29\PUBLIC WORKS\Bergeron stormwater pump stations Change Order No 3 MEMO.docx
172
/
---)
----s l.':t-)I
Bergeron Bid Considerations
Bergeron here by submits the price of 514,921,493.2lfor the scope tisted herein and within the DCp.
This price is based on:
19612 S.W. 69 Place
Fort Lauderdale, F[ 33332
Office Phone (954) 680-51m
10th Street
14th Street
17th Street
West Ave(6tn to 8s1
West Ave(17th to Lincoln)
Signa I ization Contingency
Lighting Contingency
L.ano DevelopmENT, Inlc.
Construction Cost
s1-,7g7,ggo.27
s2,051,204.34
s4,456,949.00
52,476,O49.94
S1,390,919.73
s 765,864.90
S 692,397.46
Fax Numbers
Engineerlng (954) 252-8064
Estimatlng (9541 680-0666
LOl2uL4
Savings on 10th from FDOT work S 1:06,123.70
Savings on 14th from FDOT work S 61,309.09
Alternatives
Storm only on west Ave.(6th to 8th; 5 390,04g.s3
100% Design on remaining West Ave Neighborhood
Design Cost
$197,778.@
S225,632.0o
s457,969.00
s272,366.00
514G,047.00
S 78,24s.00
s 66,701.00
S2,540,881.00
And these bid considerations are as follows for the CIty of Miaml Beach Roadway lmprovements
atong portions West Aue, t0s, tetr, and 17s as shown above. MOT consideratlon is based on
temporary roadway closures with detourc.
Special Notes and Standard Terms and Conditions are shown in Exhibit A with construction price
breakdown
Exhibit B shows work areas.
Regards,-"fu;r-5
Chad Widup
Operations Manager
(9s4) 680 - 6100
CWid up@ berseroninc.com
173
Benefit to running the additional 48" down to 8th Street and connecting to 5th Street Pump Station
o An area prone to rainfall flooding is the area between 8th and 7t^. By connecting the system to
the pump station you can mitigate this flooding. The main goal being to have everything
installed and operational before the April Spring Tides.
Benefit to ROW to ROW construction while installing the 48" down to 8th & connecting to 5th Pumps
. By awarding Bergeron the ROW to ROW roadwork, the public will only be interrupted once. By
having Bergeron perform the work you can ensure the most efficient coordination between the
Alton Road Project and proposed work. You can also expect a more improved drainage system
that can not only help with the tidal flooding but also start addressing the flooding associated
with rainfall events. Bergeron will also be able to continue to promote the safety of the
pedestrian and local traffic.
Benefit to the reconstruction of 10th Street FDOT limits to Biscayne Bay
o Minimize impact to residents
o Ensure the best possible MOT coordination between the proposed work and Alton Rd by having
Bergeron perform. Bergeron will also be able to continue to promote the safety of the
pedestrian and local traffic.
o Raising the road and upgrading drainage to help further reduce tidal flooding and also fight
against rainfall events. Placing new piping greatly improves drainage which resolves the issue of
stormwater flooding.
Benefit to the reconstruction of 14th Street FDOT limits to Biscayne Bay
o Minimize impact to residents
o Ensure the best possible MOT coordination between the proposed work and Alton Rd by having
Bergeron perform. Bergeron will also be able to continue to promote the safety of the
pedestrian and local traffic.
o Raising the road and upgrading drainage to help further reduce tidal flooding and also fight
against rainfa ll events
. By upgrading to a single run of 48" RCP you can ensure a much cleaner efficient flow into your
pumps. Currently the Pumps are pulling from cracked, damaged, aged clay pipe. The southern
35" was already granted to FDOT for their use. lf the CMB does not upgrade the northern 36"
they also face a reduction in capacity.
174
Benefit to the reconstruction of 17th Street FDOT timits to lntersection of West Ave and Bay Rd along
with a new Pump Station.
o Minimize impact to residents
o Ensure the best possible MOT coordination between the proposed work and Alton Rd by having
Bergeron perform. Bergeron will also be able to continue to promote the safety of the
pedestrian and local traffic.
o Raising the road and upgrading drainage to help further reduce tidal flooding and also fight
against rainfall events
o The largest driver is perhaps the fact that the 17th area was the only area captured on the news
to experience flooding. Currently we have a temporary pump on-site to keep the area dry. To
mitigate these temporary measures, reconstruction of the roadway along with a new pump
station will be most beneficial to the City. Bergeron will also utilize and coordinate closely with
Gannett Fleming who is designing the Bridge for Bay Rd crossing Collins Canal.
o Bergeron understands the critical nature of having 17th street pump station up and running
before the April Spring Tides, and if awarded by November t,2Ot4 our team is fully confident
we can deliver as we did previously on 14th & lOth Street.
175
city of Miami Beach Roadway l0/2llz0l4
BERGERON LAND DEVELOPMENT INC.
19612 S.W.69th ptece
FL Lauderdale, FL 33332
Contact Mlke Mflter
Phone: 954{tMt00 ext 2lg
Fer 954{8(H)666
City ofMiaai Beacb
(30s) 673-7080
BnreMovrry
r'
Jji"..*'-f.,;-t...,j
]tilDEITI{.O,IIII
Ouote To:
Phoae:
Eeri
Attn:
JobNamc:
Date ofPlans:
RerrisiolrDate:
21000
22000
230t0
23020
23030
230/i0
23050
26000
270o0
31000
32000
33010
33020
33030
33040
AI\{OUNT
1.50
331 .54 ,.
193.60
377 0.00
-22,304.74
I8.96
723.70
46t.72t.70
3.76
DESCRIPTION
llr g66yj66 Iin6
371.16
10!h Sheet - IDOT Deduct
10th Strect Subtotel - FDOT Deduct
Pags 1 of4
33050
176
42000
36000
37000
41000
43010
43020
43030
43050
u025
54308
543 15
s5150
55400
55560
55580
55590
s5600
55605
55885
55890
55895
55900
8s000
90000
55750
55800
NOTES:
NOTES:
14th Street - FDOT Deduct
14th Street - FDOT Deduct Subtotal
West Ave 48" Onlv from 6th to Eth Street
313,483.73
West Ave,48" OnIy 6th to Eth street Subtotal
West Ave (6th to E th Street
West Ave (6th to 8th
West ave (Lincoln to 17th
West Ave (Lincoln to lTth Street) Subtotal
AMOUNT
7.56
r 57.83
301,t20.57 n
260,435.00
14.60
313.483.73 ,.'
$390,048.53
743.63
551,098.18 e.
351.870.80
372,167.64
357,195.96
5. l0
375,288.47
30'7,525.48
226,606.38
14.60
198,128.70
1.53
207
.00
.80
.60
.46
Page2ol4
177
RESOLUTION TO BE SUBMITTED
178
THIS PAGE INTENTIONALLY LEFT BLANK
179