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MIAMIBEACH
City Commission Meeting
ADDENDUM MATERIAL 2
City Hall, Commission Ghambers, 3rd Floor, 1700 Convention Center Drive
October 29,2014
Mayor Philip Levine
Vice-Mayor Michael Grieco
Commissioner Joy Malakoff
Com missioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Raul Aguila
City Clerk Rafael E. Granado
Vislf us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk prior to engaging in any lobbying activity with the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code sections.
Copies of the Gity Code sections on lobbyists laws are available in the City Clerk's office. Questions
regarding the provisions of the Gode should be directed to the Office of the City Attorney.
ADDENDUM AGENDA
C7 - Resolutions
C7D A Resolution Authorizing The City Manager To Approve And Execute The Work Order With BDI
Construction, For The Associated Work With The Scott Rakow Youth Center lce Rink To lnclude New
Showers, Lockers, Multi-Purpose Room And Skate Rental Area Utilizing The Competitively Bid
National Joint Powers Alliance (NJPA) Cooperative Contract For Construction Services With The
Gordian Group.
(Capital lmprovement Projects)
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Condensed Title:
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE THE WORK ORDER WITH BDI
CONSTRUCTION, FOR THE ASSOCIATED WORK WITH THE SCOTT RAKOW YOUTH CENTER ICE RINK TO INCLUDE
NEW SHOWERS, LOCKERS, MULTI.PURPOSE ROOM AND SKATE RENTAL AREA UTILIZING THE COMPETIT]VELY
BtD NATIONAL JOTNT POWERS ALLTANCE (NJPA) COOPERATTVE CONTRACT FOR CONSTRUCTION SERVICES
WITH THE GORDIAN GROUP.
COMMISSION ITEM SUMMARY
Advisorv Board Recommendation:
Financial I nformation :
Source of
Funds:
b
Amount Account
1 $ 56,952.37 301-2054-069357 Caoital Proiects not Financed bv Bonds
2 $ 265,500.00 306-2054-069357 MB Qualitv of Life Resort Tax - 1o/o
3 $ 6,547.63 383-2054-069357 2003 Go Bonds - Parks and Beaches
Total $ 329,000.00
Ensure well-maintained facilities.
Supporting Data (Surveys, Environmental Scan, etc.): The 2012 Customer Satisfaction Survey indicated that over 87% and
83% of City residents and businesses respectively, rated the appearance and maintenance of public buildings as excellent or
and over 81% of residents rated
Item Summary/Recommendation :
On May 8,2013, resolution No. 2013-28199 authorized the Mayor and the city Clerk to execute a Pre-construction Services
Agreement with Thornton Construction Company (TCC).
On March 5,2014, resolution 2014-28527 approved and authorized the Mayor and the City Clerk to execute a Guaranteed
Maximum Price (GMP) Amendment No. 1 with Thornton Construction Company, lnc. for Construction Management at Risk
Services for the Scott Rakow. At this meeting, the Commission requested that staff look at the possible reconfiguration of
interior spaces to include a party room, skate rental area and new shower facility.
On June 11,2014, resolution No. 2014-28614 authorized the City Manager to negotiate and execute, in a not to exceed
amount of $265,000, a Guaranteed Maximum Price (GMP)Amendment No. 2 to the pre-construction services agreementwith
Thornton Construction Company, lnc., dated September 16,2013.
TCC submitted a GMP proposal for the increase scope of work in the amount of $456,715. This amount exceeded the City's
proposed budget. Negotiation with TCC took place in order to lower the construction amount. Several meetings were held and
TCC submitted a revised GMP proposal in the amount of $394,562. Since the City and TCC were not able to negotiate a final
GMP Amendment No. 2; and, in an effort to expedite the additional scope at Scott Rakow Youth Center lce Rink, the National
Joint Power Alliance (NJPA) lndefinite Quantity Contract (lQC) contract was utilized to procure the necessary construction
services, an alternate method of procurement.
The IQC process is used extensively by the local, state and federal governmental agencies throughout the United States to
expedite the delivery of construction projects. The City, as a governmental agency member, is authorized to utilize the IQC
contract for construction services competitively awarded by the National Joint Powers Alliance (NJPA) to the Gordian Group.
On September 12,2014, the City met with NJPA vendor, BDI Construction (BDl) at the Scott Rakow site to perform a scope
meeting. On October 10,2014, BDI Construction submitted a bid proposal utilizing the NJPA cooperative contract system in
the amount of $334,001.21. As a follow up meeting with BDI took place to review the proposal and minor revisions were
observed. On October 23,2014, a revised proposal was transmitted to the City in the amount of $329,000.
Therefore, the IQC proposal received exceeds the $250,000 threshold limit approved by the City Commission for projects
through the NJPA IQC contract award. Accordingly, in order to move forward with the completion of this project and in efforts
to meet the proposed completion goal of January 2015, approval is required to exceed the $250,000 project threshold limit by
$79,000, for a project total amount not to exceed of $329,000.
RECOMMENDATION
The Administration Recommends that The and City Commission The Resolution.
Alex Denis, Director Ext # 6641
- lce Rink NJPA - SUMMARY.doc
AGENDA ,r.* C7 D
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MIAMIBEACH
City of Miomi Beqch, I ZO0 Convention Center Drive, Miomi Beoch, Florido 33,1 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members the City ission
FROM: Jimmy L. Morales, City Manager
DATE: October 29,2014
SUBJECT: A RESOLUTTON OF THE MAYORIAND MEMBERS OF THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY
MANAGER TO APPROVE AND EXECUTE THE WORK ORDER WITH BDI
CONSTRUCTION, FOR THE ASSOCIATED WORK WITH THE SCOTT RAKOW
YOUTH CENTER ICE RINK TO INCLUDE NEW SHOWERS, LOGKERS, MULTI-
PURPOSE ROOM AND SKATE RENTAL AREA UTILIZING THE COMPETITIVELY
BtD NATTONAL JOrNT POWERS ALLIANCE (NJPA) COOPERATIVE CONTRACT
FOR CONSTRUCTION SERVICES WITH THE GORDIAN GROUP.
ADMINISTRATION RECOMMEN DATION
Adopt the Resolution.
FUNDING
301-2054-069357 - Capital Projects Not Financed By Bonds - $ 56,952.37
306-2054-069357 - MB Quality of Life Resort f ax - 1o/o - $265,500.00
383-2054-069357 - 2003 GO Bonds - Parks & Beaches - $ 6.547.63
$ 329,000.00
KEY INTENDED OUTCOME SUPPORTED
Ensure well-maintained facilities.
BACKGROUND
On May 8,2013, the Mayor and the City Commission approved Resolution No. 2013-28199
authorizing the Mayor and the City Clerk to execute a Pre-Construction Services Agreement
with Thornton Construction Company (TCC). These Services included review of the project
requirements, existing on site conditions, preliminary budget evaluation, project scheduling
and phasing, value engineering, and constructability recommendations to the design
consultants.
On March 5, 2014, Resolution 2014-28527 approved and authorized the Mayor and the City
Clerk to execute a Guaranteed Maximum Price (GMP) Amendment No. 1 with Thornton
Construction Company, lnc. for Construction Management at Risk Services for the Scott
Rakow Youth Center lce Skating Rink, Mechanical Repairs and Building Renovations Project,
in the amount of $1,175,220 plus a five percent owner's contingency in the amount of $58,761,
for a grand total amount of $1,233,981. At this meeting, the Commission requested that staff
look at the possible reconfiguration of interior spaces to include a Multi-purpose room, skate
rental area and new shower facilities.
At the meeting of June 11,2014, the Commission approved the additional scope at Scott
Rakow Youth Center lce Skating Rink as follows: new women's and men's showers and locker
rooms, with an approximate area of 595 SF., new multipurpose room, with an approximate
area of 372 SF., and a new skate rental, with an approximate area of 353 SF.
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Commission Memorandum - Scoff Rakow Youth Center lce Rink Additional Renovation
October 29, 2014
Page 2
On June 11,2014, the City Commission approved Resolution No. 2014-28614 authorizing the
City Manager to negotiate and execute, in a not to exceed amount of $265,000, a Guaranteed
Maximum Price (GMP) Amendment No. 2 to the pre-construction services agreement with
Thornton Construction Company, lnc., for the additional scope.
TCC submitted a GMP proposal for the additional scope of work in the amount of $456,715.
This amount exceeded the City's proposed budget. Negotiation with TCC took place in order
to lower the construction amount. Several meetings were held and TCC submitted a revised
GMP proposal in the amount of $394,562. A follow up meeting took place with TCC and they
advised the City that they could not negotiate any further and this was their final number.
Since the City and TCC were not able to negotiate a final GMP Amendment No. 2; and in an
effort to expedite the additional scope at Scott Rakow Youth Center lce Rink, the NJPA IQC
contract was utilized to procure the necessary construction services, an alternate method of
procurement.
As authorized by Florida Statutes, the Finance and City-Wide Projects Committee (the
"Committee") endorsed a recommendation by the Administration to utilize the indefinite
quantity contract (lOC) for construction services to expedite the delivery of construction
projects under $250,000 or for emergency p@ects as approved by the City Manager. The
Committee's endorsement of the IQC process for small and emergency projects was approved
by the City Commission on April 23,2014. The IQC process is similar to the JOC process
previously used by the City but with tighter controls, including a limit on design, additional
competition on certain items and a small project threshold that limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies
throughout the United States to expedite the delivery of construction projects. The City, as a
governmental agency member, is authorized to utilize the IQC contract for construction
services competitively awarded by the National Joint Powers Alliance (NJPA) to the Gordian
Group.
On September 12,2014, the City met with NJPA vendor, BDI Construction at the Scott Rakow
site to perform a scope meeting. On October 10, 2014, BDI Construction submitted a bid
proposal utilizing the NJPA cooperative contract system in the amount of $334,001.21. A
follow up meeting with BDI took place to review the proposal and minor revisions were
incorporated. On October 23, 2014, a revised proposal was transmitted to the City in the
amount of $329,000.
Therefore, the IQC proposal received, exceeds the $250,000 threshold limit approved by the
City Commission for projects through the NJPA IQC contract award. Accordingly, in order to
move fonryard with the completion of this project and in efforts to meet the proposed
completion goal of January 2015, approval is required to exceed the $250,000 project
threshold limit by $79,000, for a total not to exceed project amount of $329,000.
CONCLUSION
The Administration recommends a resolution of the Mayor and City Commission of the City of
Miami Beach, Florida, authorizing the City Manager to execute the work order with BDI
Construction, in a not to exceed amount of $329,000, for the associated work at the Scott
Rakow Youth Center lce Rink to include new showers, lockers, multi-purpose room and skate
rental area utilizing the National Joint Powers Alliance (NJPA) cooperative contract for
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Commission Memorandum - Scott Rakow Youth Center lce Rink Additional Renovation
October 29, 2014
Page 3
construction services with the Gordian Group.
JLM/MT/DM/AD
T:\AGENDA\2014\October\October 29\Procurement\CMR Scott Rakow - lce Rink Additional Scope MEMO 10-29-2014.doc
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RESOLUTION TO BE SUBMITTED
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