R7G-Adopt First Amendment To Capital Budget For FY 2014-15COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the First
Amendment to the Caoital Budoet for Fiscal Year 2O14115.
lntended Outcome
Clerk's Office
E)IBA fiEn R7 Cr
r,Arr lHq'lq
Ensure Value and Timely Delivery of Quality Capital Projects, Ensure Well-Maintained Facilities, lmprove
Storm Drainage Citywide, Maintain City's lnfrastructure, lmprove Parking Availability, Preserve Our
Data Environmental etc.): N/A
Item Summary/Recommendation :
Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and
priorities must be adjusted. The Capital lmprovement Plan ("ClP") serves as the primary planning tool for
systematically identifying, prioritizing and assigning tunds to critical City capital development, improvements and
associated needs.
The City's capital improvement plan process begins in the spring when all departments are asked to prepare
capital improvement updates and requests on the department's ongoing and proposed capital projects. lndividual
departments prepare submittals identifying potential funding sources and requesting commitment of funds for
their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2014115 -2018119 Capital
lmprovement Plan and FY 2014115 Capital Budget were adopted on September 30,2014, by resolution 2014-
28763. Section '166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be
adopted in the same manner as the original budget. Administration recommends adopting the resolution for the
first amendment to the FY 2014115 Capital Budget.
The first amendment to the FY 2014115 Capital Budget totals an increase of $9,754,000 and a re-appropriation of
$13,026,333 in order to provide additional funding to the following eight capital projects.
'1. Biscayne Point Neighborhood lmprovements2. West Avenue/ Bay Road Improvements3. Sunset Harbor Pump Station Upgrade4. Venetian lsland Neighborhood5. 7th Street Parking Girage6. Police Station Building- Firing Range Ventilation S)rstem Replacement7. Scott Rakow lce Rink
8. Biscayne Pointe lsland Entryway
THE ADMINISTRATION RECOMMENDS THAT THE MAYOR AND CITY COMMISSION ADOPT THE
RESOLUTION ADOPTING THE FIRST AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR
2014t15
Financiat lnformation:
Source of
Funds:
Amount Account
$8,521,285
$1,047,69s
$'t17,120$ 67,900
304- Capital reserve
142-7th Street Parking Garage
125- Capital Renewal & Replacement Fund
306-Mid Beach Quality of Life
OBPI Total $9,754,000
Financial !mpact Summary:
{s MIAMIBTACH 685
g MIAMIBEACH
City of Miomi Beoch, 1700 Convention Cenier Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Mayor Philip Levine and Members the City
Jimmy L. Morales, City Manager
November 19,2014
A RESOLUTION OF THE MA AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2014115.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP") serves
as the primary planning tool for systematically identifying, prioritizing and assigning funds to
critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. lndividual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2014115 -
2018119 Capital lmprovement Plan and FY 2014115 Capital Budget were adopted on September
30, 2014, by resolution 2014-28763. Section 166.241(4Xc.), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as the original budget.
Administration recommends adopting the resolution for the first amendment to the FY 2014115
Capital Budget.
FIRST AMENDMENT TO THE FY 2014/15 CAPITAL BUDGET
The first amendment to the FY 2014115 Capital Budget totals an increase of $9,754,000 and a
re-appropriation of $13,026,333 in order to provide additional funding to the following eight
capital projects.
1. Biscayne Pointe Neighborhood lmprovements: This project requires a budget
amendment for an additional $3,277,808 to accommodate improvements to the
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Resolution Adopting the First Amendment to the Capital Budget for FY 2014115
November 19,2014
Page 2 of 5
2.
storm water drainage within the neighborhood. This includes drainage on Crespi
Boulevard, from 79th Street to 84th Streets, and a water main replacement, from 80th
to 85th Streets.
This amendment will be funded from funds previously appropriated for the Belle lsle
Outfall Pipe Replacement, LaGorce and North Shore Neighborhood lmprovements,
Flamingo Neighborhood Bid Pack A, Flamingo Neighborhood Bid Pack C, and the
Palm and Hibiscus lsland Enhancement projects; all of which are lower priority
projects. The timing for reimbursements will be assessed during the rest of this fiscal
year and during the FY 2015116 budget process. This project change order was
approved at the October 29,2014 Commission meeting.
West Avenue/ Bay Road lmprovements: This project requires a budget
amendment to transfer $8,012,739 in funding from existing projects to install a new
48-inch drain pipe from 6th to 8th Streets, where an existing 48-inch gravity outfall is
located. This wilt also provide additional capacity in the drainage system on 10th
and 14th Streets, which will be installed by the City and FDOT.
This amendmentwill also be funding street reconstruction along 1Oth, 14th and 17th
Streets, West Avenue between 6th and 8th Streets, as well as an additional pump
station on 17th Street and Alton Road, where an old gravity drainage system is
located.
This amendment will be funded from funds previously appropriated for the LaGorce
Neighborhood lmprovements, North Shore Neighborhood lmprovements, Palm &
Hibiscus lsland Enhancement, Bayshore Neighborhood- Bid Pack C, Citywide Water
and Sewer Main Assessment, and the Drainage lmprovement- North Bay & 5th Street
projects; all of which are lower priority projects. The timing for reimbursements will
be assessed during the rest of this fiscal year and during the FY 2015116 budget
process.
A project change order was approved at the October 29, 2014 commission meeting
in the amount of $15,670,000. Of this amount, the unbudgeted amount is
$12,299,689. The remaining balance of $4,286,950 will be appropriated through a
budget amendment when other funds become available.
Sunset Harbor Pump Station Upgrades: This project requires a budget
amendment for an additional $1,341,000 to accommodate additional engineering
services, drainage structure modification, drainage pipe and water main
replacement, replacement of failing water supply distribution and improvement of
drainage on West Avenue and Bay Road in Sunset Harbor. lt will also fund
emergency lining of sewer force mains on Sunset lslands.
3.
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Resolution Adopting the First Amendment to the Capital Budget for FY 2014115
November 19,2014
Page 3 of 5
This amendment will be funded from funds previously appropriated for LaGorce and
North Shore Neighborhood lmprovements projects; all of which are lower priority
projects. The timing for reimbursements will be assessed during the rest of this fiscal
year and during the FY 2015116 budget process. This project change order was
approved at the October 29,2014 commission meeting.
4. Venetian lsland Neighborhood: On February 12, 2014, the City Commission
approved the recommendation by the Mayor's Blue Ribbon Panel on Flood Mitigation
and the Flooding Mitigation Committee to amend the City's Storm Water
Management Master Plan by modifying the design criteria for all tidal boundary
conditions. The Public Works Department requested that staff implement the
enhanced stormwater system criteria on Venetian lsland. The new criteria required
the Engineer of Record to revise the current design documents included in the
contract for this project. This action generated a redesign effort by the consultant by
adding scope and impact to the project duration. Additional Funding in the amount of
$8,521,285 is attributed to the new design criteria implemented for the enhanced
stormwater improvements.
Resolution 2002-24764 stipulates that the Capital Reserve funds should be used for
projects not funded from bonds, grants, or loans. The administration recommends a
one-time waiver of this policy in order to accommodate the temporary funding of this
project at this time from Capital Reserve Fund 304 Fund for cashflow purposes. The
timing of reimbursements will be assessed during the rest of this fiscal year and
during the FY 2015116 budget process. This will leave a balance of approximately
$1.07 million in this fund.
Prior Years' Aoorooriations $26,499,435
November 19. 201 4 Budqet Amendment 8,521,285
Prooosed Total Aonrooriations $35.050.720
5. 7th Street Parking Garage: A budget amendment in the amount of $1,242,481 is
being requested after submitted bids had to be rejected due to the bids highly
exceeding the estimated construction budget for this project. The ongoing increase in
pricing in the construction industry in the area superseded the construction costs
projections of this budget. The rise in construction costs was clearly noted after
review of the submitted bids. Based on the current prices submitted, a revision was
made to the construction costs estimate to properly account for current industry
pricing. Further, the revision to the construction costs estimate accounts for the
current pricing in additional design services that are to be included in this project and
incorporates fees by the CIP office for the services that are going to be rendered in
accordance to the revised pricing. This amendment will be funded by transferring
$194,786 from the 7th Street Parking Garage Maintenance project to combine both
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Resolution Adopting the First Amendment to the Capital Budget for FY 2014115
November 19,2014
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projects; and $1,047,695 will be funded from the 7th Street Garage Fund 142 Fund
Balance.
Prior Years' Appropriations $1.900.000
November 19.2014 Budoet Amendment 1,242.481
Proposed Total Appropriations $3,142,481
6. Police Station Building- Fire Range Ventilation System Replacement: $1 17,120
in Additional funding is required to accommodate higher cost of construction, owner's
contingency, additional professional services and other soft costs. This amendment
will be funded from Renewal & Replacement Fund 125 Fund Balance.
Prior Years' Approoriations $370.000
November 19,2014 Budqet Amendment 117,120
Proposed Total Appropriations $487,120
7. Scott Rakow lce Rink: On March 5,2014, the City Commission requested that staff
look at possible ways to reconfigure existing interior spaces to include a Multi-
purpose room, skate rental area and new showerfacilities. On June 11,2014, the
Commission approved the additional scope at Scott Rakow Youth Center lce Skating
Rink as follows: new women's and men's showers and locker rooms, with an
approximate area of 595 SF., new multipurpose room, with an approximate area of
372 SF., and a new skate rental, with an approximate area of 353 SF. The approved
budget was $265,000 and construction prices came higher than anticipated, all the
available funding was used to award a contract to BDI Construction on October 29,
2014. The budget request of $67,900 being presented is for funding related to
consulting services during the construction process and a ten percent contingency
for unforeseen conditions. This amendment will be funded from Mid Beach QOL
fund 306 Fund Balance.
Prior Years' Aoorooriations $1,892,421
November 19,2014 Budqet Amendment 67.900
Proposed Tota! Approoriations $1.960.321
8. Biscayne Pointe lsland Entryway: Reallocating $200,000 from the Biscayne Point
Neighborhood lmprovement Project to a separate project entitled Biscayne Point
Entry Way. The Biscayne Point residents requested enhancements to the Biscayne
Point Entryway, at the August 29, 2014 Finance and Citywide Projects Committee
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Resolution Adopting the First Amendment to the Capitat Budget for FY 20i4l1|
November 19,2014
Page 5 of 5
meeting, which approved additional funding required to complete these
enhancements.
690
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE C!ry OF
MIAMI BEAGH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
GAPITAL BUDGET FOR FISCAL YEAR 2014115.
WHEREAS, the Miami Beach Capital Budget for FY 2014115 was approved and
appropriated via Resolution No. 2014-28763 on September 30, 2014; and
WHEREAS, it is recommended the FY 2013114 Caprtal Budget be amended to add
appropriations totaling $9,754,000 to eight projects, and re-appropriate $'13,026,333 between
existing projects highlighted in "Attachment C - Projects"; and
WHEREAS, the proposed amendment to the FY 2014115 Capital Budget are included in
"Attachment A - Source of Funds" and "Attachment B - Program".
NOW, THEREFORE, BE !T RESOLVED BY THE MAYOR AND CIry COMMTSSION
OF THE CITY OF MIAMI BEAGH, that the Mayor and City Commission hereby adopt the First
Amendment to the Capital Budget for Fiscal Year 2014115 as shown in Attachment A (Source of
Funds), Attachment B (Programs) and Attachment C (Projects).
PASSED AND ADOPTED this 19th day of November 2014.
Philip Levine, Mayor
Attest:
Rafael Granado, City Clerk
APPROVED AS TO FORM AND
LANGUAGE AND FOR EXECUTION
691
Funding Source
Adopted Capital
Budget
Amended
11t19114 Revised
2003 GO Bonds - Neighborhood lmprovement $160,000 $160,000
2003 GO Bonds - Fire Safety 625,000 625,000
2010 Parking Bonds Reso. 2010-27491 2,301,000 2,301,000
7th Street Garage 170,000 1,047,695 1,217,695
Capital Projects Not Financed by Bonds 765,000 765,000
Capital Reserve 0 8,521,285 8,521,285
Convention Center 525,000 525,000
Concurency Mitigation 2,060,000 2,060,000
Equipment Loan/Lease 4,947,000 4,947,000
Fleet Management Fund 50,000 50,000
Half Cent Transit Surtax - County 2,333,000 2,333,000
lnfo & Communications Technology Fund 280,000 280,000
Local Option Gas Tax 336,000 336,000
MB Quality of Life Resort Tax Fund - 1%5,044,000 67,900 5,111,900
Miami-Dade County Bond 54,400,000 54,400,000
NB Quality of Life Resort Tax Fund - 1%2,787,000 2,787,O00
Non TIF RDA 11,712,000 (11.712,000
Parking Operations Fund 2,270,O00 2,270,000
Pay-As-You-Go 2,630,000 2,630,000
Proposed Future RDA Bonds 3'10.050,000 310,050,000
Proposed Future Resort Tax 1 Bonds 204,500,000 204,500,000
Proposed Future Water & Sewer Bonds 14,476,000 14,476,000
Proposed Parking Bonds 59,500,000 59,500,000
Proposed Sormwater Bonds 51,876,000 5'1,876,000
RDA Garage Fund 2,719,000 2,719,000
Renewal & Replacement Fund 1,966,000 't't7,'t20 2,083,120
SB Quality of Life Resort Tax Fund - 1%1,870,000 1,870,000
Sanitation Enterprise Fund 375,000 375,000
South Pointe Capital 10,574,000 10,574,000
W&S GBL Series 2010 CMB Reso 2009-27243 458,000 458,000
Water and Sewer Enterprise Fund 150,000 150,000
Total Appropriation as ot 11/,19114 $ 728,485,000 $ 9.754,000 $ 738,239,000
ATTACHMENT A
FY 2014115 CAPITAL BUDGET
SOURCE OF FUNDS
Amended 11119114
NOTE: The West Avenue/ Bay Road lmprovement, Biscayne Point Neighborhood lmprovement, Sunset Harbor
Pump Station tJpgrades, 7th Street Parking Garage, and Biscayne Pointe lsland Entryway proiects will be funded
by funds previously appropriated to other proiects.
692
ATTACHMENT B
FY 2014115 CAPITAL BUDGET
PROGRAMS
Amended 11119114
NOTE: The West Avenue/ Bay Road lmprovement, Biscayne Point Neighborhood lmprovement,
Sunset Harbor Pump Station Upgrades, Tth Street Parking Garage, and Biscayne Pointe lsland
Entryway projects will be funded by funds previously appropriated to other projects.
Prooram Area
AOOpreo uaprtar
Budget Amended 11119114 Revised
Bridges $283,000 $$283,000
Communitv Centers 42,000 42,000
Convention Center 522,013,000 s22,013,000
Environmental 437,000 (213,0001 224,000
Equipment 6,177,000 6.177,000
General Public Buildinos 5,588,000 5,588,000
lnformation Technoloov 280,000 280,000
Parking 833,000 833,000
Parking Garages 61,569,000 (194,786 61,374,214
Parking Lots 468,000 468,000
Parks 7,895,000 67,900 7,962,900
Renewal & Replacement 4,366,000 1,359,601 5,725,601
Seawalls 254,000 254,000
Streets/ Sidewalk lmps 86.181,000 7,972,393 94,153,393
TransiU Transportation 8,77't,000 8,771,000
Utilities 23,328,000 761,892 24,089,892
Total Appropriation as o111119/14 $ 728,48s,000 $ 9,754,000 $ 738,239,000
693
ATTACHMENT C
CAPITAL BUDGET
PROJECTS
Amended 11119114
Capital Project Name Adopted Capital
Budget
Amended
11119t14
Revised Capital
Budget
West Avenue / Bay Road lmprovement $ 21,929.269 $ 8,012,739 $ 29,942,008
Biscavne Point Neioh lmprov 22.805.30s 3.077.808 25,883,113
Sunset Harbor Pump Station Upgrades 6,687,000 1,341,000 8,028,000
LaGorce Neighborhood lmprov 18,568,616 (4,469,999t 14,098,617
North Shore Neiqh lmprov 't2.323.99'.1 1.478.571\,10.84s.420
Palm & Hibiscus lsland Enhancement 18.122.646 (5.712,172)12,410,474
CW Water & Sewer Main Asst 513.000 (213.000 300,000
Drainage lmprov. Bay & 0/o6 St 187,292 u87.292 0
Flaminoo Neioh West 5,706,335 (85.453 5.620.882
Bell lsle 484.519 (391.816 92.703
Flaminoo Neiohborhood South 9,371,487 (93.244 9.278.243
7th Street Parkinq Garaqe 1.900.000 1.242.481 3,142,481
Maint- 7th St. Parking Garage 09 360.000 (194.786)165,214
Venetian Neiohborhood 26,499,435 8,521,285 35.O20.720
Police Station Building- Firing Range
Ventilation 370,000 117J20 487.120
Scott Rakow Youth Center lce Rink 1.852.421 67,900 1,960,321
Biscavne Pointe lsland Entrvwav 50.000 200.000 250.000
Total $ 147,771,316 $ 9.754.000 $ 1s7,525,316
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