R7A2-Adopt Final Budgets General GO RDA Ent Internal And Special RevenueCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD
VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FORTHE
FISCAL YEAR 2014115
lntended Outcome
Ensure expenditure trends are sustainable over the long term
upporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City related to
value for taxes paid:
o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or good
(Residents: 58%: Businesses 54%)
Item Su dation:
The FY 2014115 General Fund Operating Budget is $280.0 million, which is $15.9 million or 6.0 percent more than
the FY 2013114 adopted budget of $264.1 million. The City's Operating Budget in total for FY 2014115 is
$501,924,000 including the General Fund, General Obligation Debt Service, Enterprise Funds, Special Revenue
Funds and Transfers to the Redevelopment District. This amount is net of lntemal Service Funds and lnterfund
Transfers.
The final millage rate decrease of 0.0926 mills represents approximately half of the remaining millage rate reduction
goal of 0.2079 and does not result in a property tax increase to median or average property owners that qualif, for
the homestead exemption and the Save Our Homes cap. The FY 20'14115 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic planning process and
2014 Community survey.
The FY 2014115 operating budget preserves service levels to the community and adds $60,000 in reductions and
$1.9 million in employee givebacks to almost $79 million in reductions in predominantly recurring expenditures over
the last 8 years. The proposed property tax levy is approximately $13 million less in FY 2014115 than it was in FY
2006107.
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida Depaftment of
Revenue (DOR) ofticially notified the City of Miami Beach that we are not in compliance with Truth-in-Millage (TRIM)
law due to an error in the Budget Summary advertisement posted in the Miami Herald on September 25, 2014. Per
DOR's requirements, this item will re-adopt the final FY 2014/1 5 budgets for the General, G.O. Debt Service, RDA
Ad Valorem Taxes, Enterprise, lnternal Service, and Special Revenue Funds.
Financia! lnformation:
Source of
Funds:
Amount Account
1 $280,079,000 GeneralFund Operating
2 $5,928,000 G.O. Debt Service
3 $20,210,000 RDA Funds-Ad Valorem Taxes
4 $179.846.000 Enterorise Funds
5 $75.s36.000 Special Revenue Funds
Total $501.924.000 *Net of lnternal Service Funds and Transfers
$78,396,000 lnternalService Funds
OBPI $59,67s,000 lnterfund Transfers
Financial lmpact Summary: The General Fund operating budget is only 18 percent more than the FY
2006107 , in spite of 18 percent growth in the Consumer Price lndex (CPl) in a similar period, 98 percent growth in
oension costs. and manv new facilities and oroiects cominq on line.
IAMIBEACH 22
g MIAMIBEACH
City of Miomi Beoch, I700 Convenlion Cenler Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: December 2,2014
the City
SUBJEGT:
CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS
FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM
TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL
REVENUE FUNDS FOR FISCAL YEAR 2014115
TRIM COMPLIANCE
This item was originally adopted on September 30, 2014. On November 17, 2014, the
Florida Department of Revenue (DOR) officially notified the City of Miami Beach thatwe are
not in compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement posted in the Miami Herald on September 25, 2014. Per DOR's
requirements, this item will re-adopt the final FY 2014115 budgets forthe General, G.O. Debt
Service, RDA Ad Valorem Taxes, Enterprise, lntemalService, and SpecialRevenue Funds.
ADMINISTRATION RECOMMEN DATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year (FY)
2014115.
PROCEDURE
As outlined in the companion General Operating Millage Agenda ltem, Section 200.065,
Florida Statutes specifies the manner in which budgets are adopted. First, the finalmillage
rate for both the general operating and debt service is adopted, then immediately thereafter,
final budgets by fund are adopted. The attached Resolution adopting final budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and
Special Revenue Funds for FY 2014115 is therefore presented to you at this time for
adoption.
Additional details are contained in my Budget Message which is attached, however,
highlights of that document are outlined below.
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Adopting Final Budgets
December 2,2014
Page 2
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT
As in past years, the FY 2014115 Work Plan and Budget was developed through an
intensive review process with our City Commission. Preliminary budget information was
provided at the Commission Retreat on June 4th and in meetings with the Finance and
Citywide Projects Committee (FCWPC) on July 16, August 13, and August 29. The
proposed budget was tentatively adopted by the City Commission at the first public hearing
on September 10, 2014.
The General Fund is the primary source of funding for the majority of City services.
Revenues are derived from ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, user fees for
services, fines, rents and concession fees and interest income. Additionally,
intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding
for tourist-related activities provided by General Fund departments.
The first step in preparing the FY 2014115 budget was an evaluation of Current Service
Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues
that would be generated based on existing tax rate, fees and charges. CSL expenditures
represent the expenditures associated with providing the same level of service nextyearas
in the current budget year.
At the strategic planning retreat on June 4,2014, the Commission was briefed regarding the
preliminary General Fund Current Service Level (CSL) budget. Property taxes comprise
44o/o of the total General Fund revenue and are a key driver of CSL revenues. The Property
Appraiser provided the preliminary 2014 property values on June 1 ,2O14. The preliminary
2014 property values increased 9.4o/o, which resulted in an increase of $11 million in
General Fund property tax revenues.
CSL revenues were estimated to increase $12.7 million due to an $11 million increase in
property tax revenues, a $2.5 million increase in building permit revenue, a $1 million
increase in electric utility and franchise taxes, and a decrease in prior-year set-aside (one-
time revenue) of $1.8 million. The Resort Tax contribution and Parking fund surplus
contribution were assumed to be flat.
CSL expenditures were estimated to increase $10.7 million due to salary increase from a
3% cost of living adjustment (COLA) and 0-2Yo merit pay, the impact of annualized costs for
items added during FY 2013114,the impact of CSL department requests, and savings in net
lower pension contributions due to savings in Fire and Police form last year's pension
reform offset by a slight increase in MBERP pension contribution.
The preliminary CSL presented at the June 4th strategic planning retreat totaled a net
surplus of $2.0 million. Since that time, the CSL was updated with the fiscal impact of two
items. On July 1st the Property Appraiser provided the certified taxable values for 2014
which are the official numbers used for the budget process. The certifled taxable values
increased 10.3o/o, net of the City Center Redevelopment Area, which was higher than the
preliminary taxable value of 9.4%. This difference results in an additional $650,000 of
property tax revenue.
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Adopting Final Budgets
December 2,2014
Page 3
On the expenditure side, additionalwindstorm insurance coverage of $335,000 was added
to the FY 2013114 budget in the Risk Management fund at the June 11th Commission
meeting. The Risk Management fund is an internal service fund that charges out all of its
costs to other departments in various funds. The General Fund comprises approximately
60% of the Risk charges so the impact to the General Fund for the FY 2014115 CSL is
$201,000.
The net result to the preliminary CSL surplus of $2.0 million given $650,000 of additional
property tax revenue and $201,000 of additional windstorm coverage expenditure is an
updated CSL surplus of $2.45 million.
FY 20t4lt5 CSL UPDATE
CSL Revenues
CSL Expenditures
L2.7
LO.7
million
million
Net Su rplus/(Shortfall)
Preliminary CSL Surplus , S
Additional Property Tax Revenue
Additional Windstorm Coverage Expense
2.O million
2.O million
0:6s0. , miJlion
(0.2) million
Net Surplus/(Shortfall)2.45 , million
Approaches to Balance
At the August 13,2014 meeting with the Finance and Citywide Committee, Administration
recommended efficiencies totaling $60,000 and presented possible enhancements totaling
$2.45 million. The Committee approved the recommended efficiencies and all but $56,000 of
the enhancements. The Committee directed Administration to evaluate a millage rate
reduction of O.O22O and determine the amount of enhancements that could be tourism-
related and eligible for Resort Tax funding.
At the next meeting Finance and Citywide Committee on August 29th, Administration
proposed a combined millage rate decrease of 0.0926 mills (includes 0.0234 debt service
rate reduction). The proposed millage rate decrease represents approximately half of the
remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. In order to absorb the millage rate reduction, the
enhancements were reduced by a total of $630,000 and the Resort Tax transfer to the
General Fund to offset tourism eligible expenditures was increased by $1,1 19,000.
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Adopting Final Budgets
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Page 4
These changes result in the ability to reduce property tax revenue $1.5 million and coupled
with the existing impact of $516,000 from the Debt Service millage rate decrease, result in
$2.0 million less in property tax revenue from the proposed millage rate decrease.
Taking into account discussions at the Finance and Citywide Projects Committee meetings,
the $2.45 million surplus in the General Fund Current Service Level Budget has been
balanced through a combination of proposed efficiencies, enhancements, and changes in
revenues despite an additional millage rate reduction of 0.0926.
Efficiencies, Reductions and Revenue Enhancements
As with the preparation of budgets for the last seven years, departments are continuing to
analyze and present their budget from two perspectives: 1) reviewing for potential
efficiencies, reorganizations to reduce cost, etc., without adversely impacting services; and
2) performing a modified zero-based analysis of each department budget, identifying
potential service reduction alternatives versus core functions. For each of the potential
service reductions, departments provided the type of impact and the magnitude of the
impact. Core functions were defined as those functions which, if cut, render it impossible for
the department to provide basic service at a reasonable level.
ln spite of the significant reductions in the General Fund over the last seven years, we
continue to be proactive in locating additional efficiencies in the General Fund. For FY
2014115 approximately $60,000 of efficiencies are included in the proposed General Fund
budget. The proposed efficiencies to our existing programs and services are shown in
Attachment A.
Three efficiencies are recommended in the FY 2014115 Budget. The first is to reduce
contractual television production costs by 50 percent by adding an in-house Media Specialist
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Addiiioml Windsbm Cos4e Ere ffiEd d Jm 1lh Comi$ion iream
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Adopting Final Budgets
December 2,2014
Page 5
position in the Communications Department resulting in a savings of $60,000 to the General
Fund.
The second efficiency eliminates three vacant Firefighter I positions added during the FY
2010111 budget process to reduce overtime on the weekends. The weekend program has
been deemed ineffective and the savings from eliminating the positions are proposed to be
applied for a Training Division Chief, which is the Fire Department's highest priority
enhancement request. The savings from the efficiency is offset by the cost of the
enhancement.
The third efficiency in the Property Management Department was approved by the City
Commission on July 23,2014. This efficiency implements a new service model for trades
such as carpenters, electricians, masons, painters, and plumbers. This is part of an overall
strategy to empower each department to control priorities in order to improve the level of
maintenance and condition of ourfacilities. ln the2014 Community Survey, residents rated
the appearance and maintenance of the City's public buildings at 79 percent, a decrease
from 87 percent in the 2012 survey. The new model should provide greater flexibility and
potentially enhanced services for specialty work while not resulting in any employees losing
employment with the City. However, we will be reducing the number of positions by nineteen
with associated savings in equipment, materials, supplies, etc. ln addition, the new model
provides greater flexibility by allowing each department to address their own priorities,
minimize delays, and avoid competing department interests. The seventeen employees
affected by the change (two positions were vacant) will be placed in alternate positions
within Public Works and the Parks and Recreation department. Furthermore, their current
compensation and benefits would not be impacted. Any savings resulting from this change
would be used to enhance services.
Service Enhancements
The proposed enhancements found in Attachment B reflect services that our residents and
businesses identified as important to them during the 2014 Community Satisfaction Survey
or priorities identified at the City Commission retreat on June 4,2014. The enhancements
also help further three priorities I identified during my selection process: (1) increasing public
cleanliness and safety, (2) focusing on customer service to our residents, businesses, and
visitors, and (3) improving the administrative operations that are critical to our service
delivery.
Highlights of the $5.8 million of enhancements funded across all funds to address priorities
in the City's Strategic Plan include:
o Address flooding and the mitigation of sea-level rise by adding funding for a formal
Mitigation Plan, enhanced stormwater pump maintenance, and several positions to
implement the estimated one-hundred planned stormwater projects overthe nextfive
years.
o The implementation of Body Camera programs to improve accountability in the
Police, Code Compliance, Building, Fire, and Parking departments.
. Several enhancements to improve cleanliness including outsourcing the existing
Cleanliness and Appearance lndex and creating a new Parking Garage lndex and
Bathroom lndex. Also included are the addition of attendants at beachfront
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Adopting Final Budgets
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Page 6
restrooms in Lummus Park and 21st Street, supporting the "can on every corner"
initiative by adding more litter cans across the City, and enhancing the cleanliness
and appearance of City parking garages by increasing the frequency of pressure
cleaning and washdowns.
. lmprove traffic and mobility by creating a new North Beach Trolley, deploying
lntelligent Transportation System solutions for special events, implementing
enhanced loading zone enforcement, promoting a bicycle safety campaign, and
creating a Mystery Rider program to assess the level of service on our trolleys.
o Establish a more proactive code compliance environment by adding dedicated
officers in the Entertainment District and a unit to enforce Short-Term Rentals.
lmprove the ability to more effectively schedule for special details such as noise,
vendors, and flyers/handbills by converting twelve part-time positions to six full-time
Code Compliance Officer positions.
o lmprove security at our city parks by creating a new Park Ranger program and
address homelessness at Lummus Park and other locations by conducting sweeps,
providing forambulance service, enhanced tracking of the homeless, and additional
shelter beds.
. Enhance communications with our residents by implementing a new 3-1-1 customer
service model, enhancing programming on Miami Beach TV, and enhance the City's
website and social media capabilities.
. Enhance hurricane and disaster preparation by funding key equipment and address
security upgrades in City facilities that will be supplemented by grant funds.
o Strengthen internal controls by adding a position in lnternalAudit to increase audit
coverage as well as the quality and frequency of audits.
. Support excellence of our public schools by funding professional development at
Nautilus Middle School and Miami Beach Senior High to help sustain the
lnternational Baccalaureate prog ram.
. lmprove the building development process by providing optional expedited plan
review services, additional administrative support to the five Development Review
Boards, ensure compliance with parking impact fees, and establish an unsafe
structures panel.
. Several administrative enhancements including the implementation of the first phase
of an Employee Wellness program, improving the computing environment consistent
with best practice by reducing personal computer replacement from five to three
years, improving promptand comprehensive legalservices, enhancing training in the
Fire Department, creating an Employee Suggestion program to spur innovation,
expedite the procurementof goods and services, and enhance the implementation of
new parking technology systems.
A list of potential additional enhancements requested by departments but not recommended
by me in the Proposed Budget can be found in Attachment C. While manyof these potential
enhancements are important and should be considered over time, they were considered a
lower priority than those included in the FY 2014115 Budget and Work Plan.
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Adopting Final Budgets
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lncreased Use of Resort Taxes to offset Tourism Eligible Expenditures in the General
Fund
Based on an outside consultant study conducted in 2010 using FY 2007108 actual costs, it is
estimated that there are approximately $50.5 million in eligible resort tax expenditures in the
General Fund. However, $8.8 million of these costs were estimated as being addressed by
dedicated funding pursuant to the Miami-Dade County Convention Development Tax
interlocal agreement, thereby resulting in approximatelv $41 .7 million in eliqible Resort Tax
expenses in the General Fund.
These include expenses associated with police officers serving entertainment areas; a
portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced
code compliance provided to respond to evening entertainment area violations and staffing
of special events; other code compliance activities in tourism and visitor related
facilities/areas; Tourism and Culture Department and the CulturalArts Council; museums
and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of
revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor
Center funding; holiday lights; Jewish Museum; Miami Design Preservation League (MDPL);
Orange Bowl; monuments; etc.
Based on FY 2013114 resort tax collections to date, it is estimated that there will be an
additional $1,119,000 available in resort tax collections to provide additional funding for
these General Fund activities in FY 2014115. The total Resort Tax Fund transfer to the
General Fund for FY 2014115 is approximately $34.1 million.
FY 2014l15 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The FY 2014115 Enterprise Funds Budget is $179.8
million. This represents an increase of $19.0 million (12 percent) from the FY 2013114
budget of $160.8 million, primarily due to:
o lncreases in salary (3 percent COLA and 0-2 percent Merit) and health insurance
costs of 9 percent
o An $8.7 million increase in Stormwater to support the strategic planning initiative to
address flooding and sea-level rise over the next five years. This increase is
supported by a monthly Stormwater rate of $16.67 per Equivalent Residential Unit
(ERU), which represents an increase for a residential customer of $7.61 per month
above the FY 2013114 amount of $9.06 per month.
. A $5.1 million increase in Sewer due to an increase of fees charged by Miami-Dade
Water and Sewer Department (WASD) to treat the City's wastewater, increase in
scheduled debt service for outstanding debt, lower annual true-up from WASD,
higher DERM fees, and existing operating deficit. This increase is supported by a
monthly fee of $7.55 per thousand gallons, which represents an increase of $1.21
per thousand gallons from the FY 2013114 rate of $6.34 per thousand gallons.
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Adopting Final Budgets
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Page 8
o Parking enhancements totaling $1.0 million to increase the cleanliness and
appearance of the City parking garages, implementation of loading zone
enforcement, creation of a new Garage Cleanliness lndex, and implementation of a
new body camera program.
o Sanitation enhancements totaling $851,000 to provide better service at beachfront
restrooms by adding attendants to the restrooms in Lummus Park and 21"1Street on
weekends, holidays, and special events, support the "can on every cornef initiative
by adding more litter cans across the city, and creating a new Bathroom Cleanliness
lndex to assess the 64 public restrooms throughout the city.
o Water reflects a small rate increase of $0.07 to pass through the Miami-Dade County
increase to wholesale rates for the purchase of potable water.
FY 2014/15 INTERNAL SERVICE FUND BUDGETS
lnternal Service Funds are comprised of the Central Services, Fleet Management,
lnformation Technology, Risk Management, Medical & Dental, and Property Management
Divisions. The FY 2014115 lnternal Service Fund budget is $78.4 million, or 3.97o, higher
than in FY 2013114. lnternal Service costs are completely allocated to the General Fund and
Enterprise Fund departments, and the Risk Management Fund reimburses the General
Fund for the cost of legal services.
FY 2014115 RESORT TA)( FUND BUDGET
The FY 2014115 Resort Tax budget is $62.9 million, an increase of $2.1 million or 4 percent
from FY 2013114. This reflects the continued increase in resort tax revenues, consistent
with other tourism indicators throughout the County, but especially in Miami Beach.
Highlights for FY 2014115 include:
. New enhancement of $476,000 to support the initiative to provide better service at
beachfront restrooms by adding attendants to the beachfront restrooms in Lummus Park
and 21st street on weekends, holidays, and special events.. Newenhancementof $200,000 to deploy interim lntelligentTransporation System (lTS)
solution for major special events and high impact periods.
. $34,084,000 (a $1 ,1 19,000 increase) is provided to the General Fund to support new
and continuing tourism eligible expenditures. New examples include more proactive
code enforcement, cleanliness index, park ranger program, homelessness at Lummus
Park, and hurricane and disaster preparation equipment, and increased support for the
Miami Beach Botanical Garden. Continuing expenditures include public safety programs
such as ocean rescue, police services on Lincoln Road, Ocean Drive/Lummus Park,
Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic
enforcement and special event staffing; and fire rescue units in tourist and visitor areas.
The funding also supports code compliance services to respond to evening
entertainment areas and provides for a portion of the operational costs of the Tourism
and Cultural Development.
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Adopting Final Budgets
December 2,2014
Page 9
. $3 million for enhancing the outcomes from major events such as Memorial Day,
including management, Goodwill Ambassadors.
o The contribution to the greater Miami Convention and Visitors Bureau remains flat at
$5.4 million pending contract negotiations expected to result in a performance-based
contract.
o The contribution to the Miami Beach Visitor and Convention Authority will increase from
$2,289,000 to $2,410,000 based on the legislated funding formula.
. $173,000 is provided to continue the local Miami Beach marketing campaign, to be
matched with funds from the Greater MiamiConvention and Visitors Bureau, the Miami
Beach Visitorand Convention Authority, and the CulturalArts Council. !ncluding $73,000
for the Washington Avenue tourism enhancement initiative.
. $230,000 for holiday decorations.
. $100,000 for the sponsorship fee to help offset marketing and advertising expenses
associated with the Ms. USA or equivalent event
CONCLUSION
ln summary, the final millage rate decrease of 0.0926 mills represents approximately half of
the remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. The FY 2014115 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic
planning process and 2014 Community survey.
The Administration recommends adoption of the attached Resolution which establishes final
budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and lnternal
Service, and Special Revenue Funds for FY 2014115.
Attachments
JLM/JW_----.-
ftl,r)\__y
31
RESOLUTION NO.
A RESOLUTION ADOPTING FINAL BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES,
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE
FUNDS FOR FISCAL YEAR 2014115
WHEREAS, the City Manager's proposed General Fund operating budget released
September 9th, 2014 was $280,079,000 and the total proposed operating budget for FY 2014115 nel
of transfers was $501,924,000 including the General Fund, General Obligation Debt Service,
Enterprise Funds, Transfers to the Redevelopment District, and Special Revenues as shown in
Exhibit'4"; and
WHEREAS, on September 10, 2014, the City Commission held its first duly noticed public
hearing and adopted the Tentative FY 2014115 Operating Budget; and
WHEREAS, on September 30, 2014, the City Commission held its second duly noticed public
hearing and passed and adopted Resolution No.2014-28760 which adopted the Final FY 2014115
Operating Budget; and
WHEREAS, on November 17,2014, the City of Miami Beach received the Florida Department
of Revenue's (DOR) notice that the City of Miami Beach was not in compliance with Truth-in-Millage
(TRIM) Iaw due to an error in the Budget Summary advertisement published in the Miami Herald on
September 25,2014; and
WHEREAS, a special City Commission meeting to hold the new final hearing as provided in
DOR's notice has been scheduled for December 2, 2014 and has been duly advertised; and
WHEREAS, the final General Fund budget includes $1.9 million in employee givebacks;
$60,000 in efficiencies; brings in an additional $1.1 million in Resort Tax revenues to the General
Fund to offset to'urism-eligible expenditures; and
WHEREAS, the FY 2014115 final General Fund budget totals $280,079,000 and is about 18
percent more than the FY 20OO|O7 budget despite pension contribution increases of 98 percent
during the same period, in spite of the fact that inflation during that period, was approximately 18
percent; and
WHEREAS, the finat General Fund budget includes a revenue increase of $15.9 rnillion over
FY 2013114, primarily due to increases in property tax revenue, transfers from resort taxes, increases
in licenses and permits; and
WHEREAS, the final Enterprise Fund budgets total $179,846,000; and
WHEREAS, the final budget for lnternal Service funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds and the Redevelopment district, is $78,396,000;
and
WHEREAS, the final Special Revenue Fund budgets total $75,536,000; and
WHEREAS, the City of Miami Beach is authorized to assess an additional $2.00 for
expenditures for Criminal Justice Education degree programs and training courses for officers and
support personnel of the Miami Beach Police Department pursuant to Section 938.15 of the Florida
Statutes; and
32
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section
938.15 of the Florida Statutes, in the amount of $45,000; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $45,000 for
those purposes as authorized pursuant to Section 938.15 of the Florida Statutes , and the $45,000
shall be expended from the Police Training and School Resources Fund for education degree
programs and training courses of those officers and support personnel of the Miami Beach Police
Department; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures
to be utilized for the appropriation and expenditures of the Police Confiscation Trust Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and prevention
programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the City
of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by
the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification
which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes
(written certification attached as Exhibit "8"), and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 201412015 in the
amount of $756,000 shall be funded from State Confiscated Funds in the amount of $176,000, and
Federal Justice Confiscated Funds in the amount of $580,000, as reflected in the attached Exhibit
"B"; and
WHEREAS, funds in the amount of $756,000 are available in the Police Confiscation
Trust Fund; and
WHEREAS, Section 705.105 of the Florida Statutes, sets forth the procedure for unclaimed
evidence, which is seized by, and in the custody of the Miami Beach Police Department, and shall
vest permanently in the Miami Beach Police Department sixty (60) days after the conclusion of the
proceeding; and
WHEREAS, $75,000 was seized, and has been in the custody of the Miami Beach Police
Department Property and Evidence Unit in excess of the statutory period set forth in Section 705.105
of the Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department, and
have now been placed in the Police Special Revenue Account Fund, as provided by Resolution No.
90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to purchase those items identified on
Exhibit "C"; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor and
City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and
performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment and
benefit of the residents of, and visitors to, Miami Beach; and
33
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on June
3, 1998, identifying the following program areas for the CAC: cultural arts grants; marketing; facilities;
advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year shall be
adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,307,000 budget allocation for Fiscal
Year 2014115 to continue implementation of its programs; and
WHEREAS, the Miami Beach CulturalArts Council (CAC) was created to develop, coordinate,
and promote the performing and visual arts of the City if Miami Beach for the enjoyment, education,
cultural enrichment, and benefit of the residents of and visitors to the Gity; and
WHEREAS, from December 2013 through July 2014, the Cultural Affairs staff and CAC
conducted its application and review process for its Fiscal Year 2014115 Cultural Arts Grant
Programs;and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs and
both VCA and CAC members for the joint Cultural Tourism grant program, yielded 42 viable
applications, requesting a total of $850,000; and
WHEREAS, the CAC, at its regular meeting on July 10, 2014, reviewed their
recommendations and unanimously supported the recommended Cultural Arts awards totaling
$730,000 for Fiscal Year 2014115 as more specifically identified in column four of Exhibit "D",
attached hereto; and
WHEREAS, the City Manager has reviewed the recommendations and concurs with same;
and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was created
pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-254 of the
City of Miami Beach Code; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year shall
be presented to the Mayor and Commission; and
WHEREAS, accordingly, the MBVCA recommends approval of the proposed work plan and
budget for FY 201412015, in the amount of $2,765,000, to continue implementation of its programs as
shown in Exhibit "E"; and
WHEREAS, in order to utilize the use of FY 2013114 year-end surplus funds, the Mayor and
City Commission would need to waive the City's established policy of not utilizing one-time, non-
recurring revenue to subsidize recurring personnel, operating, and maintenance costs; and
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on December 2, 2014, the City Commission hereby waives the City's policy of not utilizing
one-time, non-recurring revenue to subsidize recurring personnel, operating, and maintenance costs
for FY 2014115, and hereby adopts final budgets for the General, G.O. Debt Service, RDA Ad
Valorem Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year 2014115 as
shown in Exhibit 'A" (Total Revenues and Expenditures by Fund and Departrnent), Exhibit "B"
(Confiscated Trust Funds), Exhibit "C" (Police Special Revenue Account), Exhibit "D" (Cultural Arts
Council Grants), and Exhibit "E" (Miami Beach Visitor and Convention Authority).
34
PASSED and ADOPTED this 2nd day of December, 2014.
Rafael Granado, City Clerk
Philip Levine, Mayor
ATTEST:
35
COMPOSITE E'(HIBIT A
Revenue Summary
i FUNDTOTAL
36
CoruposnE ExHIBITA
TOTAL EXPENDTTURES BY FUND A}.JD DEPARTMENT
Fiscal Year 2O1q15
FUNCTION/DEPARTMENT
$2,415,Om
37
EXHIBIT B
,
1
_P o_l ic9, p-gpa"rtme n"!.
C-onfiscations - Federa!& State Funds
FY15 BUDGET REQUEST
ll
!l1l!1:i .......... ".. i
2i!i
:.i
il
.FEDERAL FUNDS:
iFederal Funds : (603)
,
,
FYl5
Request
Oroanizational Development Travel & Off-site testing 50,000
Trainino Supplement to supplement LETTF 60.000
Crime Scene 3D Camera System 90,000
Bulletoroof Vest Partnershio 35,000
Graffiti eradication throush Teen Job Corp.25,000
Bodv Cameras 310.000
Gvm Eouioment 10.o00
Total Funds (603)580,000
tli:
!,
Costs connected with the prosecution/processinq of forfeitures.20.000
Crime Prevention initiatives & School Liaison Projects 30,000
AR Rifle Prooram/initiative- Citv's match for reimbursement of rifles at $500.15.000
15Yo of Strate Funds collected in FY13 to be used for drug abuse treatrnent drug and
crime prerention education and non-profit corrnunity based prograrrs.19.000
PAL Boxinq Proqram 47,000
VOCA Salary Match 45.000
Total Funds (607)176.000
i 756,000 :
38
EXHIBIT "B'
giERTlFlcATloN
l, Daniel J. Oates, Ghief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the 10finl1ll fscal year providing funds for expenditures,
complies with the of $ection 932.7055(4)(a), Florida Statutes, and the Guide to
Forfeited Property for Local Law Enforcement Agencies.Equitable Shari
Police Department
39
40
AFFIDAVIT
I, Daniel J. Oate*, Chief of Police. City of Miami Beac[ do lreretry ,ceriify lhat the
aforementionecl proposed request for expenditures fronr the City qlMlr*l Beach Police Training
& School Resources Fund for the 2014115 fiscal year, to provide funds for rhe education of
police personael at various schnol*, cooferences, and workshops and for thepurchase of training
EXH!BIT C
rs, is in accordance *ith guidelines established by the Division of
and'TJaixitrB. &s provided by Section 938.15 and 943.?5' Florids
and operational
Criminal Justice
Statutes.
l{l.0ates
of Police
Miami Beach Police DePartment
l*, ,,! :
Date
41
-
oE
T
o
'oc
o!
.E
.E
oooN
Tc
o
o
't'6
o
E
42
EXHIBIT "E"
MBVCA FY 2014115 WORK PLAN AND BUDGET
FY 2014/2015 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses funding to maximize tourism and brand, to improve Miami Beach by focusing
on events and projects that generate significant publicity, strengthen brand and increase tourism (generating
critical resort taxes for Miami Beach). The Board pays significant attention to marquee events.
Review process:
For over a decade, the MBVCA has used a multi-levet review process for its grant program; the process is
reviewed annually. The process includes a mandatory pre-proposal staff conference regarding MBVCA policies
and procedures and TAP. During the interview, MBVCA administration advises each potential applicant
regarding the eligibility and appropriateness of the proposed project and defines the grant category best suited
to the potential applicant. lf eligible, the applicant will then receive further detail of the process, including
required attachments and meeting dates. All grant for.mats and policies are available on the MBVCA website.
By Florida law, aIIMBVCA meetings are advertised and open to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. ln FY
2OL212O73, the MBVCA implemented changes to its funding caps and declining scale. The new declining scale
and funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by
the City administration and/or the Board. ln FY 2OL3/2014 the MBVCA maintained the criteria in place for the
Major One Time Special Event and Special Events Recurring grant categories requiring a total of 350 hotel room
nights to be contracted, from the original 250 hotel room nights required and the media impressions up from
500,000 to a required 1,000,000.
The MBVCA guidelines and application process places emphasis on defining and measuring the economic impact
of each event, as well as considering the impact and value of marketing, publicity and television
origination/viewership. Questions concerning the economic impact of the program, including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated
and where they are contracted, are also required as part of the application, as are the event's or organization's
publicity plan, community and residential involvement, or special residents' considerations. Standardized recap
sheets and point systems have been developed to give each applicant a score that rates potential success. Using
this tool, the MBVCA can better evaluate the applicant's long-term commitment to the community,
commitment to brand enhancement, value to tourism, and economic impact. The application requires contract
confirmation for hotel room blocks; media contract agreements and/or viewership contracts to be attached to
the completed application; that data must be confirmed before and after funding is awarded. The MBVCA votes
on each specific and individual grant, and evaluates the grant request, funds available and possible extenuating
circumstances after a formal presentation is made by the grant applicant. A question and answer period follows
with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to recruit corporate and private sponsorship and, therefore, not solely rely on
MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps
for recurring events, funding that can be reduced based on the maximum request for the specific grant category.
Below is the current scale, implemented in FY 2O12/L3; applicable to non and for profit agencies.
Year 1 lnitial Grant Award
Year 2 No more than 80% of Eligible Request
Year 3 No more thanTO% of Elieible Request
Year 4 No more than 60% of Elieible Request
Year 5 New Cycle Begins
43
EXHIBIT ..E"
MBVCA FY 2014115 WORK PLAN AND BUDGET
CATEGORIES:
Tourism Advancement Program funds are currently awarded in nine categories, including: CulturalTourism, Film
tncentive, lnitiatives, Major One Time Special Event, North Beach lnitiative, Special Events Recurring, Special
Projects, Special Projects Recurring, and Tourism Partnerships. The MBVCA has developed pre-eligibility criteria
for grants within these categories. The criteria allow staff to determine eligibility and the appropriate grant
category. Applicants must meet two of three of the criteria noted.
Grant Category HotelRoom Nights lmpressions Viewership
Cultural Tourism 200 500,000 1,000,000
Film lncentive*2s0 N/A N/A
lnitiatives**N/A N/A N/A
Major One Time Special
Event
350 1,000,000 1,000,000
North Beach lncentive 75 200,000 500,000
Special Events Recurring 350 1,000,000 1,ooo,ooo
Special Proiects 2,500 2s0,000,000 15.000,000
Special Projects
Recurring
2,500 250,000,000 15,000,000
Tourism Partnerships 200 500,000 5,000
(visitors/attendees/oarticioants)
* lndustry specific eligibility criteria in place for this program
*r lnitiatives are specifically targeted towards organizations chosen by the MBVCA to carry out the designated initiative
Budset
Budget (TAP) FY 2014/2015:
The MBVCA has budgeted 51,695,000 for FY 2074/2OLS for its Tourism Advancement Program which reflects
61% of the total budget. This grant funding reflects an increase of 561,500 from FY 2OB(2AL4. This increase is
due to an increase in the total number of new grants being requested.
o The Tourism Portnerships category is budgeted at 5120,000, reflecting 4% of the total budget for FY
2OL4|2O!5. The category currently includes applicants at the maximum request cap of 530,000. Four
applications are anticipated to be received.
. The Cultural Tourism category a joint grant with the City's Cultural Arts Council (CAC) is budgeted at
S3O,OOO with the CAC contributing an additional SgO,ooO. A total of three applicants are expected, each
at a 530,000 request.
o The Mojor One Time Special Event category representing 13% of the total budget, is budgeted at
5362,000 in FY 2Ot4/2015, which reflects an increase from FY 2O1312OL4. The MBVCA expects eight
new events to apply at a maximum request of 545,000. The MBVCA works tirelessly to stimulate and
recruit new events and is willing and prepared to fund valuable tourism and brand related events. ln
fact, the MBVCA works with all partners, city leadership and media to solicit appropriate new projects.
New applicants are expected to include Maison d' Objet, Park Fest 5K, Model Beach Volleyball
Tournament, Revolt Music Conference, amonB others.
o The Speciol Events Recurring category, reflecting 24% of the total budget, has been calculated at
5670,000 for FY 2OL4|2O15 based on the established declining scale and the number of applicants
anticipated to return.
o The Speciol Projects category is budgeted at S119,920 with two applicant expected at the maximum
request of 590,000 representing4% of the total budget.
o The Speciol Projects Recurring category is budgeted at 5334,080 and represents L2% of the total budget.
Anticipated applicants include the Orange Bowl Marketing Campaign; South Beach Comedy Festival;
Miami Marathon and Half Marathon and Tropical 5K; the Food Network South Beach Wine and Food
Festival; the Miami lnternational Film Festival; FUNKSHION Fashion Week Miami Beach; and Miami
44
EXHIBIT "E"
MBVCA FY 2014/,15 WORK PLAN AND BUDGET
Fashion Week. These events, recruited and sustained by the MBVCA, are all marquee events and
annually fill the City's hotel rooms.
o The Film lncentfve category is budgeted at 530,000 for FY 20L4/2O75, which represents 1% of the
budge! budgeting for a total of 1 possible applicant.
o The North Beoch lnitiative category is budgeted at 530,000 for FY 20L4/2015, representing less than 1%
of the budget; in anticipation of 3 applicants at the maximum request of S10,000 each.
Destination Marketing
The Destination Marketing allocation reflects a !% of the total budget for FY 2OL4120L5. This allocation provides
for the additional placement of stories and press releases on the PR Newswire.
New lnitiatives
The MBVCA expects to support new initiatives in tY 2O1412OL5. Strategic plans, goals and initiatives are
developed through consultation, the result of ongoing communications with the Mayor, Commission and City
Administration. Some of these initiatives include WorldOut Games and the continued support of The Customer
and You - Certificate Program in Service.
Public Relations lnitiative
ln FY 2013 /2OL4, the MBVCA put out a Request for Qualifications (RFQ) for a P.R. agency of record
to enhance Miami Beach's image. The MBVCA selected Hill & KnowltonAAMCOR to support the MBVCA efforts
by continuing increasing brand awareness through strategic media outreach to consumer and travel trades,
major event recruitment, and business and corporate communications programs. There is an allotment of
S25O,OOO, representing 9 % of the total budget, towards this effort.
The contract with H+K runs through June 30, 2015 in FY 2OL4/2O15. Objectives include increased public
relations or tourism related activities in CMB, recruitment of new events and meetings, and improvement of
CMB global reputation. CMB leaders have been active participants in planning and in oversight. H+K has an
extensive presence in the US and internationally. The agency's ability to network and leverage its global
relationships is crucial to the growth of the 'Miami Beach' brand.
H+K created and distributed a total of 15 press releases during their first year as agency of record, garnering
2,97L,443,219 media impressions and 12 press releases during their second year, generating 3,913,341,910
media impressions. ln their third year, H&K generated 2,783,369,818 media impressions to date, through the
issuance of 13 press releases.
Visual Memoirs Proiect
The MBVCA issued an Request for Proposals (RFP) for qualified entities to record, catalogue and warehouse
personal and eyewitness accounts of the history of the City of Miami Beach in FY 2OLU2O12. The deliverables
included a recorded detailed history of Miami Beach through personal interviews, creating collateral materials
about the history of Miami Beach and identifliing comprehensive exhibit concepts that can be implemented to
execute a comprehensive visual memoir library and promotional campaign.
The Miami Design Preservation League in partnership with Close-Up Productions, was awarded a one year
contract on October 1,zOl-L in the amount of 521,000, and the contract was renewed in FY 2OL2/2O73 for an
additional 521,OOO, which represents L% of the total budget. A total of forty interviews were conducted during
the Project's first year.
The exhibit opened to the public daily for its initial run from mid-October through late November 20t2, free of
charge from 10:00am until 4:30pm and reopened during Art Deco Weekend 2013. The documentary played on a
loop in the lecture hall portion of the Art Deco Welcome Center. Seating was also placed near the screen and
accommodated approximately 25 people at a time with standing room in the back.
45
EXHIBIT ..E''
MBVCA FY 2014115 WORK PLAN AND BUDGET
An educational component was developed in FY 2012/2013 that included a video and guide for Miami Beach
Middle Schools. As of June 2014, a total of 66 interviews have been conducted and transcribed. !n FY
ZO13/2OL4, the videos were prepared for archival as part of a statewide university consortium. MDPL will also
collaborate with various institutions to create links to the online materials. ln FY 2Ot412015 MBVCA will also
provide additiona I recommendations for interviewees'
lTlAPl Development
The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach, its
public and private attractions, services, hotels, businesses, and events in order to enhance visitors (and
residents) experience. Visitors to Miami Beach - all visitors worldwide - are increasingly using technology to
navigate cities or make decisions about leisure experiences, dining, parking, entertainment and travel in general.
Worldwide, technology is king. Many visitors already use the free Miami Beach Wi-Fi service to access the
information they need at locations around town.
Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information
to make these kinds of decisions on-the-go. lt is now critical for these visitors and residents to have access to
mobile applications (Apps)that can help them obtain the information they need to make a timely and informed
decisions.
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with
area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The
MBVCA released an RFP in January 2O72 and awarded a one year contract to Just Program LLC dba Solodev on
May 22,2012. The purpose of the RFP was to develop a Miami Beach-focused web-based digital content
management system (CMS) and modifiable database to support 3'd party mobile applications via an application
programming interface (APl).
Currently, the API is futly functional with 230 different categories of businesses each averaging 90 different
services and amenities. Web and App developers will be able to use these attributes to create new and exciting
experiences for their end-users. A fully functional mobile App for the MBVCA API for both iPhone and Android
platforms are also available free of charge.
We have altocated S1O,00O or less than t% of the overall budget in FY 20L4/2015, to add additional categories
to expand the API data to include local non-business information that can be useful in app development such as
beach access roads, public restrooms, and life-guard stands. The MBVCA approved the issuance of an API
Marketing RFQ to market the API to App Developers, to be released in FY 20L4/2OL5.
Proiected Cash Flow Reserve
The MBVCA has budgeted S2,0OO, or O% of the total budget, in the cash flow reserve for FY 2O74/2OL5. The City
of Miami Beach allots resort tax payments to the MBVCA a month after its collection. Therefore, as a fiscal
responsibility, the MBVCA has built in a S2,OOO projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
FY 2014/2015 Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at 5325,000 for the FY 207412075. This figure
represents LZ% of the total budget and includes a 3/o COLA. The overhead allocation is budgeted at 5185,800
which reflects 7o/o of the overall budget. The increase from FY 2073/2014 is attributed to the hiring of an
additional staff person; the completion of a new office space; cloud information hosting and redundancy, and
capital expenditures. The total administration and overhead is 18% of the total budget.l
1 This is below the non-profit industry standard of 20% (Source: BBB)
46
EXHIBIT "E"
MBVCA FY 2014115 WORK PLAN AND BUDGET
FY 2013/2014 Rollover
A total of S355,O00 will be rolled over from FY 207312074 into the FY 2Ot4l2O75 MBVCA budget to fund special
projects. This rollover of funds is primarily from the grants that were either not awarded and/or were rescinded
for noncompliance.
47
EXHIBIT "8"
MIAMI BEACH VISITOR AND CONVENTION AUTHORITY
FY 2Ot4/2OLs
ADOPTED BUDGET PROPOSED
FY2013.2014 FY2014.2015 VARIANCE
REVENUES
Unrestricted
Rollover
Projected Resort Tax
TOTAL REVENUES
EXPENDITURES
AdministGtion & Benefits
Operating Expenses
Capital
Total Administration
GMNTS - Tourism Advancement Program
Tourism Partnerships
Cultural Tourism
Major One Time Special Event
Special Events Recurring
Special Projects
Special Projects Recurring
Film lncentive
North Beach lncentive
Total Tourism Adv. Program
M a rketin g/P ffiech nology
Marketing/Communications and PR RFP
Visual Memoirs
API Marketing
lT Development
Total
Cther
Destination Marketing
lnitiatives
R&D
Projected Cash Flow Reserve
Total Other
TOTAL
S 17s,ooo
s 2Oo,O00
2,289,O00
S 3ss,ooo
$ 2,410,000
s
s
s
(17s,000)
155,000
121,0O0
s 2,664,O00 $ 2,76s,@o s 101,000
s 311,265
s 170,000
s 2s,000
S 32s,ooo
s 18s,800
S 3,ooo
s 13,73s
5 1s,800
s (22,000
s s06,26s s s13,800 s 7,s3s
s 120,000
s 30,000
s 22s,000
s 515,000
s 180,000
s 433,s00
s 30000
s
$ 120,000
$ 30,000
S 352,ooo
$ 670,000
$ 119,920
$ 334,080
$ 3o,ooo
S ro,ooo
s-s-
S 137,ooo
s s4,000
s (60,080l
s (ee,4201
s
S 3o,ooo
s 1,634,s00 S 1,696,000 s 51,500
s 2s0,0(x)
s 21,000
s
S 124,ooo
s 250,000
s 21,000
$ 5o,ooo
$ 1o,ooo
s
s
S so,ooo
S (114,oool
s 395,000 $ 331,000 (64,0001s
s 4s,000
s 60,000
s 21,23s
s 2,000
S 39,200
$ 183,000s-
s 2,000
S s,soo
s 123,000
s (21,23s1
s
s t28,23s s 224,200 s 9s,965
s 2,664,OOO s 2,76s,000 s 101,000
48
&AIAMIffiEACH
City of Miqmi Beoch, lZ00 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
Jimmy L. Moroles, City Monoger
Iel: 30 5-67 3-70 I 0, Fox: 30 547 3-77 82
September 30,2014
Honoroble Moyor Philip Levine ond Members of the City Commission:
I om pleosed to tronsmit the Adopted Work Plon ond Operoting Budget for Fiscol Yeor (FY)
2O14/15, commencing on October 1,2014 ond ending on September 30, 2015, including the
Adopted Work Plon, the Adopted Operoting Budget, the Adopted Copitol Budget, ond the
ossocioted Copitol lmprovemenl Progrom for FY 2015/16 through FY 2018/19. The totol
Adopted Generol Fund Operoting Budget is $280.0 million, which is $15.9 million or 6.0 percent
more thon the FY 2013/14 odopted budget of $264.1 million.
Further, Generol Fund reserve levels os of September 30, 20,l3 for the I I percent emergency
reserye ond the 6 percenl contingency gool were o totol of $4,l.5 million. The I I percent Generol
Fund emergency reserve requirementfor FY 2014/15, bosed on the odopted operoting budget (net
of copitol tronsfers ond reserves) is $30.3 million. This results in $13.8 million (or 5.0 percent)
ovoiloble for odditionol contingency, if there ore no odditionol chonges in fund bolonce, ond no
odditionol tronsfers mode.
='=, BUDGET HIGHLIGHTS
fhe FY 2Ol4/15 budget preserues senice levels Io lhe communily ond odds
$OO,OOO in reductions and $t.g million in employee givebacks to almost $79
million in reductions in predomindntty recurring expenditures over the lasi 8
Yedrs
fhe millage rale decrease of 0.O926 mills represenls approximately hatf of
]he remaining mitlage rale reduction goal of O.2O79 ond does not resuh in o
propefi lax increase jo mediqn or avlerage property owners that qualify for
the homestead exemption and the Save Our Homes cap.
ThC=adopted propefiy tox levy is opproxinarily $tg million less in FY
2Ol4/15 than it was in FY 2006/07.
The General Fund operating budget is only 18 perceni more thon the FY
2006/07, in ipite of 18 percenl growth in the Consumer Price lndex (CPQ in
a similor period, 98 percent growth in pension cosls, ond many new
facilities and proiects coming on line.
49
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-2
The City's Adopted Operoting Budget in totol for FY 2014/15 is $501 ,924,000 including the
Generol Fund, Generol Obligotion Debt Service, Enterprise Funds, Speciol Revenue Funds ond
Tronsfers to the Redevelopment Disfrici. This omount is net of lnternol Service Funds ond lnterfund
Tronsfers.
The City of Miomi Beoch hos experienced significont chonge in the lost severol yeors, due to
chonges in property tox legislotion, property volues thot first increosed ond then declined, ond
increosing pension plon contributions due to the downturn in the investment morket. Todoy,
propertyvolues in FY 20.l4/15 ore slightly more thon volues in FY 2008/O9, $27-l billion versus
$ZO.q billion.
ln FY 2010/l I the city's opprooch to oddressing the then deficit of $32 million included o
distribution of the shortfoll between toxpoyers ond employees. Toxpoyers hod their lox rote
increosed from 5.6555 to 6.2155, on increose of 0.56 mills while employee givebocks toioled
$ll million. The gool of the Commission hos been to return to o milloge rote of 5.6555 mills os
property volues increose over lime. lt should be remembered thot between FY 2009/10 ond FY
2010/11, property volues declined by $2.6 billion which, together with pension cost increoses,
drove the need for on increose in the milloge. As property volues increose in the future, there will
be odditionol opportunities to bring the milloge down to 5.6555.
ln FY 201 1/12 rhe City took its first step in ihot direction with o reduction in the milloge rote of
0.05 mills. The milloge rote for FY 2012/13 reduced the operoting milloge by on odditionol
0.0246 mills. ln the FY 2013/14 budget, the milloge rote wos reduced 0.2275 mills. Over three
yeors, this reduction represents 63 percent of the gool to get bock to o milloge rote of 5.6555. The
remoining gool lor milloge reduction is 0.2079.
TheAdoptedBudgetreflectsototol combinedmillogerotefortheCityof Miomi Beoch of 6.0237,
which represents o decreose of 0.0926 mills. The odopted operoting milloge decreosed O.0692
mills ond includes o generol operoting milloge rote of 5.7942 ond o Generol Fund Copitol
Renewol ond Replocement milloge of 0..I083. The odopted voted debt service milloge rote is
odiusted trom 0.2529 to 0.2295, o decreose of 0.0234 mills. The odopted milloge rote decreose
of 0.0926 mills represents opproximotely holf of the remoining milloge rote reduction gool of
0.2029 ond does not result in o property tox increose to medion or overoge property owners thot
quolify for the homesteod exemption ond the Sove Our Homes cop.
As shown in the toble below, in prior yeors the City of Miomi Beoch significontly reduced tox rotes
os property volues increosed. Between FY 1999/00 ond FY 2009/10, totol combined City of
Miomi Beoch property tox rotes declined opproximotely 2.8 mills. ln FY 2O0U08 olone, the
milloge rote declined by opproximotely 1.8 mills, with onnuol sovings to the overoge homesteoded
properfy of over $400.
50
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-3
Property Volue, Milloge ond Properfy Tox Levy
Toxoble
Volues Chort
Toxoble
Properiy Volues
lbillions)
FinollRevise
d Toxoble
Volues
lbillionsl
Milloqe Rotes Tox Lew lin millionsl
Totol
Combined
Citywide
Millooe
Gnerol
Fund,/RD
A Millooe
Totol Tox Levy
includino Debt
Generol
Fund Totol
(including S.
Pointe, ond
Renewol &
lenlocement'
FY 1997 /98 $ 646 $ 6.40 I?too /.499Q $ 57.45 $ 46.78
FY I 998 /99 $ 6.97 $ 6.87 8 9830 7.4990 $ 6037 $ 4466
FY t999,/00 $ 7.66 s 7.sA 8.6980 7.4990 $ 64.29 $ 47.36
FY2000/ot $ 837 $ 8.22 8.5550 7.3990 $ 69.08 $ 49.75
tY2001 /o2 $ 94O $ e22 8.3760 7.2990 $ 7s.97 $ s437
FY2002/O3 $o.56 $o.41 8.3220 7.2990 $ 84.81 $ 61.o5
FY2003/O4 $2.O9 $1.85 8.1 730 /.299L $ 95.39 $ 68.12
FY2004/O5 $AOA $3,86 8. r 230 7.4250 $10 74 $ 79.38
FY2005/06 $7.45 $7.15 8.0230 7.4810 $35.91 $1.69
FY2006/07 $ 22.74 $ 2226 7.6730 7.3740 $68.3 8 $403t
FY2007 /O8 $ 26.85 $ 26.14 5.8970 5.6555 $50.42 $25.33
FY2008/09 $ 26.90 $ 25.8e 5.8930 5 6555 $50.59 $25.94
FY2009/o $ 2470 $ 2324 5.9r 23 5.6555 $38.70 $5.73
FY?O o/I $ 22.10 $ 20.97 6.5025 6.2155 $36.55 $2.14
FY20 t/2 $ 2r.98 $ 20.75 6.4539 6. r 655 $34.7 5 $1.29
FY20 2/3 $ 23.07 s 22.02 6.3477 6.O909 s 39.1 O $4.32
FY20 3/4 $ 24.66 $ 23.64 6.t163 5.8634 $43.26 $741
FY20 4/5 $to 6.0237 5.7942 $55.r0 $27.76
Further, despite on odiustment of 0.56 mills in the operoting tox rote in FY 20.I0/11, City of Miomi
Beoch odopted combined milloge rotes todoy remoin more thon 2.6743 mills lower thon in FY
1999/00 (31 percent), ond 1 .6493 mills lower thon 2006/07 ,.21 .57"1. As o result. the adopted
property tox levy is opproximotely $l 3 million less in FY 2Ol4 1 5 thon it wos in FY 2006 -
tl e.mm
G
oco s.m@!0g
= 4.mm
3.mm
2.mo
51
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-4
Property Volues ond Tox Levy
Todoy's Generol Fund Operoting Budget olso reflects greoter diversificotion of revenues since FY
2006/07. The Adopted Work Plon ond Budget includes $Sa.t million in resort toxes to fund
tourismcligible expendilures ond o $8.4 million tronsfer of Porking Operotions Fund yeorend
surplus os well os Porking Operotions Fund reimbursements ond rightof-woy fees poid to the
Generol Fund thot totol $44.2 million; opproximoiely l6 percent of the Adopted Generol Fund FY
2014/15 Budget. ln lorge port due to these olternotive sources, propefi lrax revenues
represeni less than half (45.7 perceni) of the total funding for lhe Genersl Fund
budgei, os compored to 59 percent in FY 2006 /O7 , o significont reduction over the post severol
yeors.
Between FY 2007/08 ond FY 2013/14, the Generol Fund obsorbed olmost $5] million in
reductions (olmost lZ percent of the $244 million FY 201 1/12 Generol Fund budget) ond
eliminoted 276 full-tine ond 1 I port-time positions ocross oll funds. Combined with opproximotely
$25.9 million in employee "give'bocks" ochieved between FY 2009/10 ond FY 20.l3/14, this
represents almost 577 million in combined "givebqcks" and reductions over 7
Yedrs.
Gcner.l Frrnd
FY 2Ol3ll/a AdoDtad 7-Year Tolal
I llfrrct3 FT PT 3 llmactq FT PT
>ublic Safutv rs250.(xx)(sa.o21.(x)5 {64.o t.o
)DeratioG (186.000 (2.O ($6.126.867 (66.0 Q3.O
LlminisfricSrrl#alag ff)o {o5 IS3 1f,6 6,q4 (?4 4 to
:cm & Cultural Dev a2.m (s1.235.426 (17.O
)itwide (s1.619.642
Sutrtd,s 46170(n (25 t*2n 1A9724 ,tAs d (21 0
fransfers ($23.168.966
Tote 3 16t7.000 12.5 t r43-358-69n rl As-/t 121.O
nternal Serylce Funds /373 fiYl t1n (s3.a71.225 (38.1
interorlse Funds t122.Cf,i0 (2.O 20 1S3 R51 021 {53 0 too
3 r1.'t't2.000 15.5 2.0 3 (50.880.936 t276-S'Itt-o
Glvebacks *
At_
(34.666.000 ($25.933.360
3 1577nOOOlt '55 2.O t (76.81/r.296 1276.s',(11.0
E 24o
=mim_l 180I 160
B14of 1zoEtmtl
MPropstyValues
t)T
o
E20:q
co,OE
sos
-*'-Ta:r lerry indudirp Deffi
'07 '08 '09 '10 '11 '.12 '.13 '.14 ',15
' FY 2012r13 Budgeted Included $3.8 $vlngs for Etrplo)Ee Glvebacks, of $,hich only S918K rere achleved
52
FY 201 4/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-5
The adopted FY 2Ol4/15 General Fund budget adds 360.000 in efficiency
reductions and includes Sl.9 million in employee givebacks.
Of note, the FY 2O14/15 odopted Generol Fund Budget is obout $42 million [18 percent) more
thon the FY 2006/0Z budget, despite pension contribution increoses of $27.3 million during the
some period. lnflotion from October, 2006 through June, 2O14, o similor period, wos
opproximotely l8 percent. This reflects o significont decreose ocross oll other expenditures during
thot time period. At this point, onnuol contributions to the City's two pension plons olone represent
more lhon $55.1 million (20 percent) of the totol Generol Fund budget. As o result, pension reform
continues to be o high priority for the City. The odopted FY 201 4/15 Generol Fund budget
includes positive impocts from union ogreemenls totoling $.l.9 million to the Generol Fund.
As in post yeors, the Adopted Work Plon ond Budget wos developed through on intensive review
process with our City Commission. Preliminory budget informotion wos provided ot the
Commission Relreot on June 4fi ond in meetings with the Finonce ond Citnvide Proiects Committee
(FCWPC) on July 16, August 13, ond Augusl 29. The FY 2014/15 budget wos tentotively
odopted by the City Commission ot the first public heoring on September I0, 2014.
GENERAT FUND CURRENT SERVICE tEVEt BUDGET DEVETOPMENT
The Generol Fund is the primory source of funding for the moiority of City seryices. Revenues ore
derived from od volorem property toxes, fronchise ond utility toxes, business license ond permit
fees, revenue shoring from vorious stotewide toxes, user fees for services, fines, renls ond
concession fees ond interest income. Additionolly, intergovernmentol revenues from Miomi-Dode
County ond Resort Toxes conhibute funding for tourist-reloted octivities provided by Generol Fund
deportments.
The firststep in preporing the FY 201A/15 budgetwos on evoluolion of Current Service Level (CSL)
revenues ond expenditures. CSL revenues represent the omount of revenues thot would be
generoted bosed on existing tox role, fees ond chorges. CSL expenditures represent the
expenditures ossocioted with providing the some level of service next yeor os in the current budget
yeor.
At the strotegic plonning retreot on June 4,2014, lhe Commission wos briefed regording the
preliminory Generol Fund Current Service Level (CSL) budgei. Property toxes comprise 447o of the
totol Generol Fund revenue ond ore o key driver of CSL revenues. The Property Approiser provided
the preliminory 2014 property volues on June 1,2014. The preliminory 2014 property volues
increosed 9.47", which resulted in on increose of $l I million in Generol Fund property tox
revenues.
53
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge 4-6
CSL revenues were estimoted to increose $lZ.Z million due to on $l I million increose in property
tox revenues, o $2.5 million increose in building permit revenue, o $l million increose in electric
utilityond fronchise toxes, ond o decreose in prioryeorseFoside (onetime revenue) of $.l.8 million.
The Resort Tox contribution ond Porking fund surplus contribution were ossumed to be flot.
CSL expenditures were estimoted to increose $tO.Z million due to solory increose from o 3% cost
of living odlustment (COLAI ond 0-2% merit poy, the impoct of onnuolized costs for iiems odded
during tY 2013/14, the impoct of CSL deportment requests, ond sovings in nel lower pension
contributions due to sovings in Fire ond Police form lost yeor's pension reform offset by o slight
increose in MBERP pension contribution.
The preliminory CSL presented ot the June 4th strotegic plonning retreot totoled o nei surplus of
$2.0 million.
Since thot time, the CSL wos updoted with the fiscol impoct of two items. On July I st the Property
Approiser provided the certified toxoble volues for 2014 which ore the officiol numbers used for
the budget process. The certified toxoble volues increosed 10.3%, net of the City Center
Redevelopment Areo, which wos higher thon the preliminory toxoble volue of 9.4%. This
difference resuhs in on odditionol $650,000 of property tox revenue.
On the expenditure side, odditionol windstorm insuronce coveroge of $335,000 wos odded to the
FY 2013/14budget in ihe Risk Monogement fund ot theJune I lth Commission meeting. The Risk
Monogement fund is on inlernol service fund thot chorges out oll of its costs to other deportments in
vorious funds. The Generol Fund comprises opproximotely 60% of the Risk chorges so the impoct
to the Generol Fund for the FY 2014/15 CSL is $201,000.
The net result to the preliminory CSL surplus of $2.0 million given $650,000 of odditionol property
tox revenue ond $201,000 of odditionol windstorm coveroge expenditure is on updoted CSL
surplus of $2.45 million.
FY 2OL4lt5 CSL UPDATE
CSL Revenues
CSL Expenditures
L2.7 , million
LO.7 , million
Net Surplus/(Shortfall)2.O , million
Preliminary CSL Surplus
Additionat Property Tax Revenue
Additional Windstorm Coverage Expense : (0.2), million
0.650 , million
:Net Surplus/(Shortfall) $ 2.45 million
54
FY 2O14/15 Adopted Work Plon ond Budget Messoge
Poge A-7
APPROACHES TO BALANCE
At the August I3,2014 meeting with the Finonce ond Citywide Committee, Administrolion
recommended efficiencies totoling $60,000 ond presented possible enhoncements totoling $2.45
million. The Committee opproved the recommended efficiencies ond oll but $56,000 of the
enhoncements. The Committee directed Administrotion to evoluote o milloge rote reduction of
O.0220 ond determine the omounl of enhoncements lhot could be tourism-reloted ond eligible for
Resort Tox funding.
At the next meeting Finonce ond Cityrvide Committee on August 29h, Administrotion recommended
o combined milloge role decreose of 0.0926 mills (includes 0.0234 debt service rote reduction).
The odopted milloge rote decreose represents opproximotely holf of the remoining milloge rote
reduction gool of 0.2079 ond does not result in o property tox increose to medion or overoge
property owners thot quolify for the homesteod exemplion ond the Sove Our Homes cop. ln order
to obsorb the milloge rote reduction, the enhoncements were reduced by o totol of $630,000 ond
the Resort Tox tronsfer to the Generol Fund to offset tourism eligible expenditures wos increosed by
$l,l l9,ooo.
These chonges result in the obilityto reduce propertytox revenue $.l.5 million ond coupled with the
existing impoct of $5.l6,000 from the Debt Service milloge rote decreose, result in $2.0 million less
in property tox revenue from the milloge rote decreose.
Toking into occount discussions ot the Finonce ond Citywide Proiects Committee meetings, lhe
$Z.AS million surplus in the Generol Fund Current Service Level Budget hos been bolonced through
o combinotion of efficiencies, enhoncements, ond chonges in revenues despite on odditionol
milloge rote reduction of 0.0926.
Pr€lrimry FbE tE
Pr€[rim, E eq]qiturG
Milid PrEpglty Td FM6 frffi Cdtitid tupety V_qlu-6 6 :l-u1y.1d.......... .. . .
eitd wiffik@Ewryod dJm 1lhffidm ii&dng
Mniml lret R€drcton / EffidftiG
Poenta ennCrcemiiG . ... .. .
ctF lgg.s- b Elli._sj]99!F'r_E-4w6_1 1$
Charp ; eirtii;;i.;i;#A,,s'd 2s
MiHMIq€&Udo
44qiliom! BEe4 Td TIarefd b h kd Fd
55
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-8
Efficiencies, Reductions ond Revenue Enhoncemenls
As with the preporotion of budgets for the lost seven yeors, deportments ore continuing to onolyze
ond present their budget firom fwo perspectives: I ) reviewing for potentiol efficiencies,
reorgonizotions to reduce cosl, etc., without odversely impocting services; ond 2) performing o
modified zerobosed onolysis of eoch deportment budget, identifying potentiol service reduction
olternotives versus core functions. For eoch of the potentiol service reductions, deportments
provided the type of impoct ond the mognitude of the impoct. Core functions were defined os
those functions which, if cut, render it impossible for the deportment to provide bosic service ot o
reosonoble level.
ln spite of the significont reductions in the Generol Fund over the lost seven yeors, we conlinue to
be prooctive in locoting odditionol efficiencies in the Generol Fund. For FY 2O14/15
opproximotely $O0,OOO of efficiencies ore included in the odopted Generol Fund budget. The
odopted efficiencies lo our existing progroms ond services ore shown in Attochment A.
Three efficiencies ore recommended in the FY 2014/15 Budget. The first is to reduce controctuol
television production costs by 50 percent by odding on in-house Medio Speciolist position in the
Communicotions Deportment resulting in o sovings of $60,000 to the Generol Fund.
The second efficiency eliminotes ihree vocont Firefighter I positions odded during the FY 2010/11
budget process to reduce overtime on the weekends. The weekend progrom hos been deemed
ineffective ond the sovings from eliminoting the positions will be opplied for o Troining Division
Chief, which is ihe Fire Deportment's highest priority enhoncement request. The sovings from the
efficiency is offset by the cost of lhe enhoncement.
The third efficiency in the Property Monogement Deportment wos opproved by the City Commission
on July 23,2014. This efficiency implemenls o new service model for trodes such os corpenters,
electricions, mosons, pointers, ond plumbers. This is port of on overoll strotegy to empower eoch
deportmenl to control priorities in order to improve the level of mointenonce ond condition of our
focilities. ln the 2014 Community Survey, residents roted the oppeoronce ond mointenonce of the
City's public buildings ot 79 percent, o decreose from 8Z percent in the 2012 survey. The new
model should provide greoter flexlbility ond potentiolly enhonced services for speciolty work while
not resulting in ony employees losing employment with the City. However, we will be reducing the
number of positions by nineteen with ossocioted sovings in equipment, moteriols, supplies, etc. ln
oddition, the new model provides greoter flexibility by ollowing eoch deportment to oddress iheir
own priorities, minimize deloys, ond ovoid competing deportment interests. The seventeen
employees offected by the chonge (two positions were vocont) will be ploced in olternote positions
within Public Works ond the Porks ond Recreotion deportment. Furthermore, their current
compensotion ond benefits would not be impocted. Any sovings resulting from this chonge would
be used to enhonce services.
56
tY 2O14/15 Adopted Work Plon ond Budget Messoge
Poge A-9
Service Enhoncements
The odopted enhoncements found in Attochment B reflect services thot our residents ond businesses
identified os importont to them during the 2014 Community Sotisfoction Survey or priorities
identified ot the City Commission retreot on June 4,2014. The enhoncements olso help further
three priorities I identified during my selection process: (1) increosing public cleonliness ond sofefy,
(2) focusing on customer service to our residenls, businesses, ond visitors, ond (3) improving the
odministrotive operotions thot ore criticol to our service delivery.
Highlights of the $5.8 million of enhoncements funded ocross oll funds to oddress priorities in the
City's Strotegic Plon include:
. Address flooding ond the mitigotion of seo-level rise by odding funding for o formol
Mitigotion Plon, enhonced slormwoter pump mointenonce, ond severol posiiions to
implement the estimoted one-hundred plonned stormwoter pro[ects over the next five yeors.
. The implementotion of Body Comero progroms to improve occountobility in the Police,
Code Complionce, Building, Fire, ond Porking deportments.
. Severol enhoncements to improve cleonliness including ouisourcing the existing Cleonliness
ond Appeoronce lndex ond creoting o new Porking Goroge lndex ond Bothroom lndex.
Also included ore the oddition of ottendonts ot beochfront restrooms in Lummus Pork ond
21"' Street, supporting lhe "con on every corner" initiotive by odding more litter cons ocross
the City, ond enhoncing lhe cleonliness ond oppeoronce of City porking goroges by
increosing the frequency of pressure cleoning ond woshdowns.
. lmprove troffic ond mobility by creoting o new North Beoch Trolley, deploying lntelligent
Tronsportotion System solutions for speciol events, implementing enhonced looding zone
enforcemenl, promoting o bicycle sofety compoign, ond creoting o Mystery Rider progrom
to ossess ihe level of service on our holleys.
. Estoblish o more prooctive code complionce environment by odding dedicoted officers in
lhe Entertoinment District ond o unit to enforce ShorFTerm Rentols. lmprove the obility to
more effectively schedule for speciol detoils such os noise, vendors, ond flyers,/hondbills by
converting iwelve port-time positions to six full-time Code Complionce Officer positions.
. lmprove security oi our city porks by creoting o new Pork Ronger progrom ond oddress
homelessness ot Lummus Pork ond other locotions by conducting sweeps, providing for
ombulonce service, enhonced trocking of the homeless, ond odditionol shelter beds.
. Enhonce communicotions with our residents by implementing o new 3-l-l customer seryice
model, enhoncing progromming on Miomi Beoch TV, ond enhonce the City's website ond
sociql medio copobilities.
. Enhqnce hurricone ond disoster preporotion by funding key equipmenl ond oddress security
upgrodes in City focilities thot will be supplemented by gront funds.
57
FY 2O14/15 Adopted Work Plon ond Budget Messoge
Poge A-10
. Strengihen internol controls by odding o position in lnternol Audit to increose oudit
coveroge os well os the quolity ond frequency of oudits.
o Support excellence of our public schools by funding professionol development ot Noutilus
Middle School ond Miomi Beoch Senior High to help sustoin the lnternotionol Boccoloureote
Progrom.
r lmprove the building development process by providing optionol expedited plon review
services, odditionol odministrotive support to the five Development Review Boords, ensure
complionce with porking impoct fees, ond estoblish on unsofe slructures ponel.
. Severol odministrotive enhoncements including the implementotion of the first phose of on
Employee Wellness progrom, improving the computing environment consistent with best
proctice by reducing personol computer replocement from five to three yeors, improving
prompt ond comprehensive legol services, enhoncing troining in the Fire Deportment,
creoting on Employee Suggestion progrom to spur innovotion, expedite the procurement of
goods ond services, ond enhonce the implementotion of new porking technology systems.
A list of potentiol odditionol enhoncements requesled by deportmenls but not recommended by me
in the Adopted Budget con be found in Attochment C. While mony of these potentiol
enhoncements ore importont ond should be considered over time, they were considered o lower
priority thon those included in the FY 2O14/15 Adopted Budget ond Work Plon.
lncreosed Use of R.esort Tqxes to offset Tourism Eligible Expenditures in lhe
Generol Fund
Bosed on on outside consultont study conducted in 2010 using FY 2O07/O8 octuol costs, it is
estimoted thot there ore opproximotely $SO.S million in eligible resort tox expenditures in the
Generol Fund. However, $8.8 million of these costs were estimoted os being oddressed by
dedicoted funding pursuont to the Miomi-Dode County Conveniion Development Tox interlocol
ogreement, ihereby resulting in approximolely $41.7 million in eligible Resort Tox expenses in the
GenerolFund.
These include expenses ossocioted with police officers serving entertoinment oreos; o portion of fire
rescue services from Fire Stotions 1 & 2; oceon rescue services; enhonced code complionce
provided lo respond to evening enlertoinment oreo violotions ond stoffing of speciol events; other
code complionce octivities in tourism ond visitor reloted focilities,/oreos; Tourism ond Culture
Deportment ond the Culturol Arts Council; museums ond theoters (Gorden Cenler, Boss Museum,
ond Colony Theoter); golf courses (net of revenues); Memoriol Doy ond other speciol event costs;
homeless services; July 4'h; Visitor Center funding; holidoy lights; Jewish Museum; Miomi Design
Preservotion Leogue (MDPL); Oronge Bowl; monuments; etc.
Bosed on FY 2O13/14 resort tox collections to dote, it is estimoted thot there will be on odditionol
$ I ,l 19,000 ovoiloble in resort tox collections to provide odditionol funding for these Generol Fund
58
FY 2O1 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-l I
octivities in FY 2014/15. The totol odopted Resort Tox Fund tronsfer to the Generol Fund for FY
2O14/15 is opproximotely $Sa.t million.
Use of One-Time Revenues
The City's policy regording use of one-time revenues stotes thot "The City of Miomi Beoch will use
one.time, non-recurring revenue for copitol expenditures or one.time expenditures ond not subsidize
recurring personnel, operolions, ond mointenonce cost".
Similor to the lost four yeors, the FY 2014/15 Generol Fund revenues reflect the use of $l.Z million
in prior yeor surplus (revenues in excess of expenditures) specificolly set oside for this purpose ond
Building Deporiment reseryes of $,l.5 million ore olso included. ln lolol, lhe Generol Fund
Operoting Budget reflects $3.2 million in on+time revenues, offset by o $1.4 million tronsfer to
copitol.
While this is generolly not o recommended finonciol proctice, il is being recommended ot this time
so os lo ollow for o groduol decline in the use of one{ime revenues for recurring expenditures over
the nexl few yeors. As in prior yeor budgets, the intent will be to expend these dollors lost during
the fiscol yeor, so thot if ony sovings ore ochieved throughout the yeor, the omount of funds needed
from this source will be reduced, in which event the funds will be ovoiloble to be used in
subsequentfiscol yeors. The use of onetime revenueswill be decreosed by more thon $.l.8 million
from FY 2013/14.
ln oddition, the $8.4 million in prior yeor Porking Fund operoting surplus, os v/os initioted in FY
2O1O/11, remoins ot the some level os FY 201 3/14.
ln 2014, lhe City of Miomi Beoch conducted its fifth set of comprehensive stotisticolly volid
community sotisfoction surveys. The Community Survey wos designed to receive both resident ond
business input on quolity of life, city services, ond toxes; ond to identiFy key drivers for
improvement.
The 2014 survey built on previous surveys in thot mony questions osked in previous studies were
included in the 20.l4 study so comporisons could be exomined over time. Residents ond business
owners were brutolly honest in their rotings; nonetheless 4 out of 5 residents ond business owners
would recommend the City of Miomi Beoch, ond Residenls rote the quolity of life os very high.
Responses to mony questions in the survey ore highly correloted, i.e., if troffic is on issue (os it is to
o moiority of residents), then rotings of other City services ore influenced. Residentiol rotings for
quolity of life ond City services were down from 2012, olthough still high ot 77 percent, with the
percentoge of residents who would recommend Miomi Beoch os o ploce to live trending up ot 81
59
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-12
percenl. Unlike the residentiol survey, the overoll snopshot of business rotings of the City were, on
the whole, not significontly different from the 20.l2 rotings, with o substontiol number of services
received positive rotings ronging from 70 percent to 95 percent of businesses.
These results indicote generol feedbock ond input from our residents ond businesses on their level of
sotisfoction with the seryices we provide, os well os refined priority oreos for lhe orgonizotion to
focus on, ond octionoble recommendoiions for improvements to our services.
Detoiled survey results ore ovoiloble on the City's website ond the FY 2O14/15 Citywide Work
Plon con be found in Attochment E.
PR,EMIER NEIGHBORHOODS
Cleonliness
Cleonliness of our City continues to be o priority for our residents ond businesses. The City uses o
quontitotive index to ossess the impoct of these efforts ond results hove shown significont overoll
improvement in the lost nine yeors. ln FY 2012/13,89.1% percent of public oreos citywide were
roted os cleon or very cleon comported to 65.2 percent in FY 2005/06.
The City's strotegic plon includes key intended outcomes (KlOs) to improve cleonliness in high troffic
oreos ond city beoches, ond to moximize deployment of trosh cons citywide. The Adopted Work
Plon ond Budget includes severol enhoncements thot support these KlOs. The existing Cleonliness
ond Appeoronce lndex will be performed by port-time positions, which will eliminote the need to
utilize volunteer city personnel, thus improving productivity. Bosed on the success of this index, two
new similor indexes will be creoted to improve the cleonliness ond oppeoronce of city porking
goroges ond public restrooms.
To improve the cleonliness ond oppeoronce of the City's porking
goroges, severol initiotives ore plonned including increosed pressure
cleoning from quorterly to every two monfis in goroges with high troffic,
weekly wosh down of goroge romps lo reduce dust ond tire debris,
yeorly treotment to the concrete floors of the goroges, pointing of
goroges on o five yeor schedule storting in FY 201 5/16, ond one-time
replocement ond stondordizotion of trosh cons ot oll goroges.
To provide better service ond improve cleonliness ot beochfront restrooms in Lummus Pork ond 2ld
Street, ottendonts will be odded on weekends, holidoys, ond speciol events. The odopted budget
olso includes support for the "con on every corner" initiotive by odding more trosh cons ocross the
Ciiy, especiolly in North Beoch.
lmproved
'. ' cliirnlimiis if
,ia*ing go,ndges
and beochfront
= reslrooms
:::::::::::.::::::::. : r
60
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-13
Homelessness
Revitolizing key neighborhoods is o KIO in the City's strotegic plon, especiolly in North Beoch ond
Oceon Drive. ln the 2O1A Conmunity Survey, homelessness wos o criticol issue for residents os
only 37 percent gove positive rotings for how the City oddresses this issue, down from 44 percent
in 2009. The FY 2014/15 Budget includes funding to oddress homelessness ot Lummus Pork ond
oncillory locotions by odding positions to conduct 4:00 om sweeps in the pork, provide ombulonce
service to tronsport mobility-impoired homeless persons, homeless trocking to include briefings for
court heorings to include service history, ond odditionol flex-use shelter beds.
Code Enforcement
The FY 2014/15 Budget includes funding to estoblish o more
prooctive code complionce environment by odding two Code
Complionce Officers in the Entertoinment District (Oceon Drive,
Collins Avenue, ond Woshington Avenue), two Code Complionce
Officers to enforce Short-Term Rentols/Tronsient Use on o full-time
bosis, ond one odministrotive position to support cose files ond legol
notices for the new positions.
Code Officers-' dedicaled lo the '',
E ntertain m eni Di strict,
i to ialorce ,ihofi-l'
Term Rentals
Two odditionol positions ore olso odded to provide increosed occouniobility ond improved cose
flow including o reduction of process time, ond to focilitote finonciol ond odministrotive functions
ond provide cuslomer service support. To improve the obility for Code Complionce to more
effectively schedule for speciol detoils such os noise, vendors, ond flyers/hondbills, twelve port-time
Code Complionce Officer positions will be converted to six fulLtime positions. This enhoncement
ollows for o lronsformotion of the deportment thot supports the KIO in the City's slrotegic plon for
ensuring complionce with code ond oddresses he declining rotings regording the oppropriote level
of code enforcement in the 2014 Community Survey 162% compqred to 71% in 2005).
INFRASTRUCTURE
Siorm Droinoge
The 2014 Community Survey identified storm droinoge os o key issue for residents. Only 25% ol
residents roted storm droinoge os excellent or good compored to 2009 .44%l ond 2012 .37%1.
lnterestingly, neorly nine out of ten residents 187%l cloimed they would support the City spending
tox dollors to oddress rising seo levels. During FY 20.l 3/ 14, two new committees were formed to
oddress the City's currenl ond future droinoge issues, the Moyor's Blue Ribbon Ponel on Flooding
ond Seo Rise ond the Flooding Mitigotion Commitlee.
The City's strotegic plon includes o KIO to ensure relioble stormwoter monogement ond resiliency
ogoinst flooding through short ond long-term solutions oddressing seoJevel rise. The FY 2014/15
Budget includes funding for severol positions to implement dozens of plonned stormwoter proiects
over the next five yeors to help convert the city's droinoge system from o grovity-bosed system to o
61
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-.l4
pumped system. Also included is funding for enhonced pump mointenonce, stormwoter moin
cleoning, qnd o formol mitigotion plon to oddress seolevel rise. To fund these enhoncements ond
copitol needs, the FY 2014/15 Budget includes o stormwoter rote of $16.67 per equivolent
residentiol unit, which represents on increose of $7.6,l per month obove the FY 2013/14 rote of
$9.06 per month.
Trqffic Flow
ln the 2014 Community Survey, troffic wos identified os the number one problem for residents os
only I 6Y" roted troffic flow os excellent or good. Positive rotings for troffic flow hove been
declining since 2005, when 36% ol residents felt troffic flow os positive. The City's shotegic plon
includes o KIO to ensure comprehensive mobility oddressing oll modes throughout the city.
The FY 2014/15 Budget includes funding for deployment of on interim
lntelligent Tronsportotion System (lTS) solution for moior speciol events ond
high impoct periods. The long-term ITS solution is proiected to cost
opproximotely $.l4.5 million, of which o $4.5 million motch is included in
the FY 2014/15 Copitol Budget ond $10 million hos been requested
through o Tronsporlolion lnvestment Generoting Economic Recovery (TIGER)
gront from the U.S. Deportment of Tronsportotion.
To oddress troffic chollenges resulting from commerciol looding on enhonced looding zone
enforcement progrom will be implemented by ossigning Police officers to dedicoted enforcement
(moving violotions) for obstruction of troffic (double porking) on molor thoroughfores.
lncreosing mobility through lrolleys or locol bus circulotors hos been o priority over the lost yeor. ln
the 2014 Community Survey. neorly holf of residents /9%l cloimed they would ride trolleys or
locol bus circulotors. ln oddition to providing funding for the South Beoch Locol, during the post
yeor the City Commission opproved o temporory Alton/West trolley service to help mitigole'the
impoct of the Alton Rood from 5'h Street to Michigon Avenue Florido Deportment of Tronsportotion
proiect ond o new North Beoch Locol which is onticipoted to begin service in October. ln order to
ossess the level of service on our trollies ond circulotors, o new Mystery Rider progrom will be
creoted. The results will be used lo meosure cuslomer service, reliobility of service, ond
mointenonce ond cleonliness of vehicles. A dedicoted Tronsportotion Plonner position will olso be
odded to provide support lo vorious tronsportotion initiotives, including the trolleys ond circulotors,
outomoted troffic monitoring, ond the new Next Bus mobile opplicotion technology.
The FY 2014/15 Budget olso includes funding to promote o bicycle sofety compoign os
recommended by the Finonce ond Citywide Proiects Committee to help reduce occidents in the
community.
.:. ,
Dg11elo11m,enf of
. bh'liitelligent
'lransp7?rtg:|,i,,9*ln.t,t;:t Sytiem t,:1t',
62
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-15
Hurricone Preporotion ond Security
The 2014 Community Survey reflected o decreose in the roting for emergency/hurricone
preporedness of 84% trom 92% in 2009. The FY 2014/15 Budget enhonces hurricone ond
disoster preporotion by funding the ocquisition of key equipment including on emergency response
troiler, portoble generotors ond lighting units, emergency mobile communicolion kits, ond o 4
wheel drive vehicle.
Funding is olso included to oddress security upgrodes in city focilities by funding odditionol security
comeros ond increosed occess control meosures ond implementotion of Crime Prevention through
Environmentol Design (CPTED) infrostructure enhoncements. Additionol funding of $.l00,000 to
$200,000 for CPTED infrostructure enhoncements is onticipoted from existing ond upcoming Urbon
Areos Security lnitiotive (UASI) gront funds.
POLICING CUTTURE
Accountobilitlr
The FY 2014/15 Budget includes the implemenlolion of o Body Comero progrom in the Police
Deportment lo improve lronsporency ond occountobility by recording police officers' interoctions
with the public. The first yeor of the progrom provides for two positions to ensure proper video
evidence recovery ond mointenonce of the choin of custody os well os the purchose of 50 comeros
ond onother 50 comeros ore being provided by the vendor free of chorge. Additionol comeros ore
onticipoted to be requested in FY 2015/16. Body comeros will olso be rolled out in the Code
Complionce, Building, Fire, ond Porking deportments. This enhoncement supports the KIO in the
City's strotegic plon to insist on Police Deportment occountobility ond skilled
m ono gement/leodershi p
Guslomer Service
The FY 2014/15 Budget includes funding to improve security ot city porks
by creoting o new Pork Ronger progrom. This progrom would provide four
Pork Ronger positions to potrol the porks, provide odditionol security, ond
enforce complionce with city ordinonces ond pork rules. The Rongers would
olso provide ossistonce with sociol issues such os tronsient comping in the
porks ond loitering. They would portner with vorious other forces such os the
Porks & Recreotion Deportment, the Police Deportment, the Miomi-Dode
County School Police, ond Neighborhood Wotch groups.
..':::' , .a::: :: :'afl,fle +,pdrk"
,'::'.rd,ngers lo '
i',, impre,ye il
CdlUiiW birt cfiy'
A new Crime Scene 3D Comero System will be purchosed through Confiscoted Trust funds,
(Attochment D) to help cleor crimes scenes foster, especiolly vehicle occidents to help mitigote
negotive impocts on troffic flow. These enhoncements reflect o KIO in the strotegic plon to reform
policing culture with o customer service emphosis.
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FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
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EDUCATIONAT EXCETTENCE
lmprove Public School Accounfobilitlr
ln 2008, the City of Miomi Beoch ollocoted $500,000 to help oll public schools in Miomi Beoch
offer the lnternotionol Boccoloureote (lB) progrom. Miomi Beoch is the only city in the stote in which
children hove occess to the lB progrom without hoving to ottend o mognet school. The FY
2O14/15 Budget includes funding lo coordinote ond host on lnternolionol Bqccoloureote (lB)
professionol workshop for instructionol stoff ot Noutilus Middle School ond Miomi Beoch Senior
High to help sustoin the lB progrom ond supporl re-outhorizotion for eoch school through the
lnternotionol Boccoloureote Orgonizotion.
MANAGETUENT & SERVICE DETIVERY
Communicofion
The City's strotegic plon includes o KIO to enhonce exlernol ond internol communicotion from ond
within the City. The 2014 Community Survey indicotes thot holf of residents ihot contoct the city
wont to file o comploint. The FY 2014/15 Budget includes on enhoncement to implement phose
one of o new 3-l-l customer service model. lncoming colls would be routed through the Customer
Service coll center ond o new consolidoted City Worning Point dispotch function would be creoted
for high priority service colls reloted to progroms in Public Works, Porking, Code, Tronsportotion,
ond Emergency Monogement. This initiotive dovetoils with the new Miomi Beoch eGov smort
phone opp thot lounched in June 2014, thot ollows the public to report reol-time neighborhood
concerns such os obondoned property, olley cleonliness, groffiti, illegol dumping, broken
sidewolks, potholes, ond homeless octivity, omong others, to the oppropriote municipol government
office in o snop. The smort reports include o photo ond GPS locotion thot outomoticolly integrotes
with the City's customer supporl center.
The 2014 Community Survey showed lhol sources of informotion to our residents concerning the
City's octivities continue to become more diverse ond segmented ond thot sotisfoction with the
City's websiie hod decreosed from 87 percent in 2012 to 79 percent in 2014. The Adopted
Budget includes funding for enhonced progromming on Miomi Beoch W ond o new position to
help enhonce the City's website ond sociol medio copobilities.
Building/Development-Relofed Processes
The FY 2014/15 Budget includes enhoncements consistent with the KIO in the strotegic plon to
improve building/development review services. One enhoncemenl is to improve efficient ond
timely delivery of plon review services in the Plonning Deportment by providing optionol expedited
review in coordinotion with the Building Deportment. This enhoncement would offer customers
comporoble services os currently performed by Building ond would deliver the enhonced service by
ossigning two stoff members to review plons during Soturdoy sessions. Customers would moke
written requests ond poyment by Thursdoy, 5:00 p.m. for expedited review to occur thot Soturdoy.
64
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-17
Another enhoncement is to improve odministrotive support to the five Development Review Boords
by odding on odministrotive position. ln oddition to improving quolity control ond the delivery of
services, the position would enhonce tronsporency by moking ovoiloble complete ond timely
informotion for viewing, including completed boord opplicotion submittols with drowings, ogendos,
ond ofier-octions. An odditionol enhoncement is to ensure complionce ond occurocy os it relotes lo
the odministrotion of the Porking lmpoct Fee policies ond procedures by odding o position to moke
site visits to help ossist wilh the occurote ond consistenl odministrotion of the Concurrency
Mitigotion Progrom. Finolly, on unsofe structures ponel will be creoted to streomline the unsofe
structures process thot is currently coordinoted by the County.
lnnovofion
The City's strotegic plon includes o KIO to improve the City's monogeriol leodership to reword
innovotion ond performonce. The FY 2014/15 Budget includes funding to creote on Employee
Suggestion Progrom to inspire City employees to shore innovotive ideos which moy enhonce City
services. Eligible employees identify o specific problem ond suggest o specific method or
improvement to do o iob or procedure better. Employees would receive o recognilion oword for
vioble suggestions ond o speciol oword bosed on the sovings or increose in revenue generoted
with owords ronging from $50 to o moximum of $5,000 per suggestion. Porticipoting employees
with vioble suggestions will receive o certificote ond o $25 reword regordless of whether or not
sovings/revenues ore generoted.
Stengfhen lnternol Controls
The FY 2Ol4/15 Budget includes funding to increose oudil coveroge of high risk oreos from Z9 to
90 percent ond oddress increoses in oudit reguests by odding o position to lnternql Audit. The
position would odd ten odditionol oudit oreos per yeor ond increose the quolity ond frequency of
oudits.
Streomline Delivery of Services
Severol odministrotive enhoncements thot support the KIO in the slrotegic plon to streqmline the
deliveryof services through oll deportments ore included in the FY 2014/15 Budgetsuch os:
. lmproving the computing environment consistent with best proctice by reducing personol
computer replocement from five lo firee yeors
. lmplementing ihe first phose of on Employee Wellness progrom to encouroge employees to
mointoin o heolthy lifestyle ond help reduce long-term medicol plon costs. Wellness plons ore
designed, using incentives, to ossist employees in odopting lifestyle chonges to promote
physicol ond emotionol welLbeing, with lower heolth core costs for the employer os the ultimote
gool.
65
FY 201 4/15 Adopted Work PIon ond Budget Messoge
Poge A-18
o lmproving timeliness ond efficient delivery of legol services provided to the City Commission
ond City Administrotion by odding o position in the City Attorney's Office
. Expedite the ocquisition of goods ond services in City deportments by converting o porFtime
position to full-time to monoge the e-Morketploce ond the stondord order cotolog in the
Procurement Deportment
. Add o position to implement ond monoge new technology in the Porking Deportment such os
the Miomi Beoch Mobile smorlphone opp, PorkMobile poy by phone service, License Plote
Reoders, occess cord poyments opplicotion integrotion, etc.
. Enhonce lroining in the Fire Deportment by odding o Troining Division Chief os it is one of the
most criticol elements for success ond o key component of being roted o Closs I ogency by
I nternotionol Stondo rdizotion Orgon izotion (lSO).
During the current yeor, the City hos begun the Munis/Energov technology proiect to reploce its
existing ERP ond permitting ond licensing system over lhe next three yeors. This key proiect
includes funding for o full business process review (BPR) of oll functionol oreos of the new systems
prior to the commencement of implementotion octivities. The gool of the BPR is twefold: (l) moke
business operotions more efficient ond effective; (2) ond more effectively utilize technologicol
investments. ln this monner, the new systems will be oligned with improved processes offering the
greotest opportunity to improve the City's business operolions. As port of the prolect kickoff in
August, the outhor of Extreme Government Mokeover spoke to over 300 porticiponts regording
innovotive opprooches ond tools to streomline processes. Mony positive process chonges ore
onticipoted os the Munis/Energov proiect progresses.
Since FY 2005/06, the budgel for the Generol Fund hos included funding specificolly for
lnformotion & Communicotions Technology Proiects. Eoch yeor, deportments propose proiects
which ore then reviewed ond prioritized by the lT Steering Committee, which is comprised of the
Assistont City Monogers, the Chief Finonciol Officer, the Fire ond Police Chiefs, the lT Director, ond
the Budget Director.
Funding for the FY 201 4/15 technology proiects totols $395,000 ond is funded by o tronsfer of
$395,000 (some omount os FY 2013/14]r from the Generol Fund to the lnformotion &
Communicotions Technology Fund. Below is o summory of the technology projects.
Fuel Monogement System Upgrode ($.l05.000): The current fuel monogement
syslem is no longer supported by the monufocturer due lo o tronsilion to nexl-
generotion wireless technology. This proiect would updote the current system to ihe
new wireless, webenobled system which is more relioble ond provides enhonced
fuel monogement functionolity such os dynomic grophicol disploys for online reol-
time monitoring, control, ond remote enhonced diognostics.
66
FY 201 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-19
PulsePoint App ($25.000): Sudden Cordioc Arrest (SCA) is o leoding couse of
deoth in the U.S. occounting for on estimoted 325,000 deoths eoch yeor. Only
obout o ihird of SCA victims receive bystonder CPR. The Americon Heort Associotion
estimotes thot effective byslonder CPR, provided immediotely ofter SCA, con double
or triple o person's chonce of survivol. The PulsePoint mobile opp olerts CPR-troined
bystonders lo someone neorby hoving o sudden cordioc orrest thot moy require
CPR. The purpose of the opp is to increose the survivol rotes of cordioc orresl victims
by reducin g collopse-toCPR ti mes o nd col lopse-todefi bri I lotions times.
OpenGov Business lnlelligence Softwore ($25.000!: This proiect would fund web-
bosed softwore thot lets governments ond citizens eosily occess, explore, ond shore
finonce ond budget informotion. This business intelligence softwore pulls
informotion from the City's generol ledger ond tronsforms the doto into occessible,
understondoble, meoningful, ond octionoble informotion. The softwore's intuilive
novigotion ond visuolizotions let users find ond onolyze revenue ond expense
informotion by deportment, fund, or cotegory in iust o few clicks. This tool would
improve internol efficiencies ond build tronsporency ond engogement with
constituents.
Active Strotegy Upgrode ($35.0001: This proiect upgrodes the City's performonce
monogement softwore. Active Strotegy hos odvised the City's current version of the
softwore will no longer be supported. The upgrode would include odditionol
functionolity including on updoted presentotion feoture ond enhonced security
feotures.
Enterprise Shorepoint lmplementotion Cloud ($90.0001: This proiect would
implement Microsoft Shorepoint, o populor colloborotion ond work flow tool, on on
enterprise bosis ond moke it ovoiloble to City deportments for their use. For
exomple, if severol deportments ore working on o common initiotive, o websiie con
be creoted in Shorepoint thot ollows for document shoring, outomoted work flows,
ond occess to informotion by everyone on the teom. One of the first onticipoted
uses of Shorepoint would be to help coordinote Emergency Monogement octivilies
ocross the orgonizotion ond outside ogencies.
Further, the following proiects do not require funding, but ore plonned to be under development
next yeor with in-house stoffing resources:
Housing Registry: This proiect would creote on Affordoble Housing Registry which
trocks oll properties designoted os offordoble ond their respective offordobility
periods. For those offordoble units which ore rentols, it enobles the City to trock
voconcies ond ensure its proper reporting to US Deportment of Housing ond Urbon
Development (which is o controctuol requirement of the City os on entitlement
community). The Registry will help the City mointoin complionce with HUD ond
ensure funding of the City's onnuol entitlement funds (obout $2 million).
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FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-20
Proiect Homeless lD: This proiect would oddress the increosing need to document
ond trock homeless clients in the field by providing timely informotion regording o
homeless person's stotus, referrol history, ond current progress. The current process
is time-intensive os stoff monuolly creote cose notes ond referrol histories for eoch
client. This proiect would outomote the process, free up voluoble stoff time, ond
moke key client informotion more occessible in the field.
Porking Goroge ond Restroom lndex: This proiect creotes on index to ossess the
restrooms ond porking goroges ocross the city, similor to the index used in the
City's Cleonliness progrom. The progrom would provide reohime informotion to
responsible deportments on the stotus of public reslrooms ond porking goroges ond
result in cleoner, better mointoined focilities.
VATUE OF SERVICES FOR TAX DOIIARS PAID
As noted eorlier, between FY 2OO7/08 ond FY 2013/14, the Generol Fund obsorbed olmost $43
million in reductions ond opproximotely $5.l million ond276 positions ocross oll funds.
Further, o totol of opproximotely $20 million in employee "give-bocks" vy'ere ochieved between FY
2009/10 ond FY 2011/12, through o combinotion of freezing cost of living odiustments for oll
employees for two ond one-holf yeors, eliminotion of merit increoses for oll employee except
members of the Froternol Order of Police (FOP) ond lnternotionol Associotion of Firefighters) IAFF,
increosed contribution to pension for oll employees except members of FOP ond IAFF, pension plon
chonges for the Miomi Beoch Employees Retirement Plon, increosed conhibutions for toke-home
vehicles by FOP members for I8 months, reduced holidoy poy for IAFF members, ond increosed
contributions to heolth insuronce by members of the FOP ond IAFF for I8 months. ln oddition, the
FY 2012/13 bvdget included $918,000 in employee "give-bocks" ond the FY 2013/14 budget
included $4.6 million. Along with $51 million in reductions, this represents almost 577 million
in combined "givebacks" and reductions over 7 years.
All of the givebocks ochieved, except the l8 month increosed contribution to heolth by FOP ond
IAFF ond the increosed contributions for toke-home vehicles by FOP members for l8 months,
represent ongoing, recurring sovings to the City ond the employee givebocks contribute significontly
towords the City's slrotegic gool (key intended outcome) to control poyroll costs.
Although the economy oppeors to hove stobilized, the impoct of the recent recession impocted both
property tox revenues os well os pension costs. Therefore, the City's strotegy continues to consider
the long term finonciol sustoinobillty of the City. Beginning with the development of the FY
2009/10 budget, o strotegy wos developed to oddress short-term, mid+erm ond long-term finonciol
needs.
o Strotegies to oddress short-term finonciol needs included ongoing efficiencies ond woge
concessions by employees.
68
FY 2O1A/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-21
. MidJerm finonciol sustoinobility wos oddressed by pension concessions from current
employees in the Miomi Beoch Employees Retirement Plon
. Longer term finonciol sustoinobility is enhonced by the pension plon restructures thot hove
been put in ploce for employees in the City's retirement plons. For exomple, for Generol
Employees, the plon restruciure odopted for new employees is proiected by the City's
ocluory lo reduce the City's onnuol required contribution by olmost $l million in FY
2O12/13, with odditionol reductions onnuolly os the number of employees in the Miomi
Beoch Employees Retirement Plon hired ofter October 1,2010 continues to increose.
Further, odditionol pension plon reform recommendotions were developed by the City's
Budget Advisory Commitiee (BAC) for the Fire ond Police Pension Plon for considerotion os
port of the FY 2013/14 odopted budget, While the specific BAC recommendolions were
not implemented, the pension reform ogreed upon by IAFF ond FOP generoted sovings is in
excess of the BAC recommendotions: $5.6 million in the first yeor, $t.9 million in the
second yeor, ond $,l40 million net present volue over 30 yeors.
With ihe odopted 56O.000 in efficiencies and Sl.9 million in emplqree givebscks
incorporated in the Adopted Work Plan and Budget for FY 2Ol4/15, the I year
total of reductions ond employee givebacks is 579 million.
General Fund
FY 2014/15 Prooosed E-Year Total
$ lmacts FT PT $ lnpacts FT PT
Public Safetv (3.0 (s8.021.095 (71.O'1.O
Cperations (s6.126.867 (66.o',(23.O'.
Administrative SuoDort (60.oool 1.0 ($3,246,694 (33.41 1.0
Econ & Cultural Dev (s1.235.426 17.0'.
0itywide ($1.619.642
Subtota $ (60.0001 (2.O (s20.249.724 (185.4',(21.O'
Transfers (!823.168.966
Tota s (60.0001 t2.o'3 ((1.418.690'.(185.41 (21.O1
lnternal Service Funds (19.O'(s3.a71.225 (57.1
EnterDrise Funds ($3.651.021 (53.0 10.o
GRA.ID TOTA- REDUCTIONS 3 (60.000t 121.O'3 (50,940,9361 (295.s (11.0)
stinBted ErDlolree Givebacks'
TOTA- REDUCTIONS AtlD GIVEBACKS
($1.q)0.000 ($27.833.360'
s (1.960.000'l21.Ol 3 0a-774-2!fi'(29s.5 (11.0)
The 2014 Environmentol Scon conducted os port of the strotegic plonning process showed thot the
overoge doily populotion in the city hos grown olmost 36 percent from 2003 to 20,l3. Much of
this increose consists of odditionol tourists (96 percent), seosonol residents (61 perceni), non-tourist
beoch visitors (56 percent), ond non-resident workers (23 percent). Hoving over one-third more
people in the city over the lost ten yeors, without on offsetting increose in budget con result in
seryices becoming degroded over time. The chort below shows the Generol Fund budget ond
Generol Obligotion Bond Debt Service budget divided by the overoge doily populotion from 2007
to 2013. The chort shows thot the overoge doily populotion hos grown foster thon the budget ond
thot the FY 2012/13 omount is 15 percent below the FY 2006/07 omount. ln the 2014
Community Survey, residents' rotings of the volue of city services for tox dollors poid os excellent or
good improved from 46 percent in 2007 to 58 percent in 20.l4.
69
FY 201 A/15 Adopted Work Plon ond Budget Messoge
Poge A-22
General Fund and G.O. Debt Budget by Average Daily Population 2007 -2013
t3tr
llgE: Avera8e Daily Population fo. FY 20lj)-14 not avail.ble
2008{x} 2m9-m 201G11
# GF Exp perADP r GO Debt perADPuotil end of elendaryear
Despite the dromotic impoct of severol yeors of reductions due to property tox reform exocerboted
by o dromotic downturn in property volues ond dromotic increoses in pension costs, it hos been our
obiective to preserve services to our city os well os the mony unique benefits provided to our
residents. The Adopted Work Plon ond Budget preserves benefits specificolly for City of Miomi
Beoch residents, including:
. Our free "Culture in the Porks" series;
. Access to free culturol orts progroms (theoter, donce, music ond visuol orts) for children
involved in ofter school ond summer comps;
. Scholorship speciolty comps in the summer, in oddition to children porticipoting in doy
comps; ond progroms for troveling othletic leogues.
. Free occess to City pools on weekends ond during non-progrommed hours;
. Free generol odmission to our Youth Centers on weekends ond during non-progrommed
hours;
. Free Leorn-toSwim progroms for 3 to 4 yeor old residents;
. Reduced resident rotes for recreoiion progroms
. Free "fomily friendly" Movies in ihe Pork;
. Free odmission lo museums on Miomi Beoch, including the Boss ond Wolfsonion Museums
every doy ond the Jewish Museum on Wednesdoys, Fridoys ond Soturdoys;
. Free occess to the moiority of our senior citizen progroms ond speciol populotions progroms,
including severol free donces thot toke ploce throughout the yeor;
. Free crime onolysis of residents' homes by our Police Deportment; ond
. Free child sofety seot checks by our Fire Deportment.
70
FY 2014/15 Adopted Work Plon ond Budget Messoge
Poge A-23
ANATYSIS OF PROPERTY VATUES IN MIATTAI BEACH
On July 1,2014, the City received the "2014 Certificotion of Toxoble Volue" from the Property
Approiser's Office stoting thot the toxoble volue for the City of Miomi Beoch is $27.1 billion
including $lSZ.Z million in new conslruction. The preliminory 2014 volue represents on increose
of $2.4 billion or 9.9 percent more thon the July 1 , 2013, Certificotion of Toxoble Volue ol $24.6
blllion ond on increose of 9.3 percenl, excluding new construction.
The comporotive ossessed volues for the Miomi Beoch Redevelopmenl Agency City Center
redevelopment district increosed from $3.9 billion to $4.2 billion on increose of $315 million or on
8.1 percent increose over 2013 certified voJues. ln oddition, ossessed volues within the
geogrophic oreo formerly known os the South Pointe redevelopment disirict increosed from $3.9
billion to $4.3 billion on increose of $4.l3 million, or o 10.5 percent increose in volues over 2013
certified volues. As o result, toxoble volues in the oreos outside the City Center RDA/South Pointe
oreo increosed by 10.2 percent, from $,l6.9 billion to $.l8.6 billion, on increose of $l.Z million.
Citywide volues excluding City Center increosed from $20.8 billion ro $22.9 billion, on increose of
$Z.t billion or'10.3 percent. Volues outside the City Center oreo determine Generol Fund
revenues.
COMPARATIVE ASSESSED VALUES {in billions)
Jon. I 2013 Volue [in billionsl
%Cho
)on. 1,2O14
Volue (in
hillionsl
Chonge from 20 l 3
Volue (Budoetl
As of July I
2013
(For FY
2O13/14
Budoetl
Revised
Volue (For
FY
2O13/14
Proiectionl
Chonge in
2013
Volues
As of July I
2013
lFor 2O14/ 1 5
Budoetl
$
lin billionsl %Chq
RDA - City Ctr $ 3.8714 $ 3.6341 $ (0.2373)-6.1"/"$ 4.1867 $ 0.3r53 8.1%
South Pointe 3.914E 3.7692 (0.14561 -3.7"/o 4.327!$ 0.4127 to.5%
Generol Fund
excl S.Pte
16.8703 16.2354 (0.634e1 -3.8%tg.594t $ 1.7239 10.2"/"
Totol Citnvide $ 24.6s65 $23.638i (r.0r78)-4.1%$ 27.1084 $ 2.4519 9.9"1
Citpvide Net of
Civ Center $ 20.285r $20.004c $ (0.780s1 -3.8%$ 22.9217 $ z.tsoe lo.3%
Determining the Operoting Milloge levy
The first building block in developing o municipol budget is the estoblishment of the volue of one
mill of toxotion, wherein the mill is defined os $.l.00 of od volorem tox for eoch $1,000 of
property volue. For the City of Miomi Beoch, the volue for eoch mill is determined by the 2O14
Certificotion of Toxoble Volue ond hos been set ot $27.1 million. Florido Stotutes permii o discount
71
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-24
of up to five percent for eorly poyment discounts, delinquencies, etc. Therefore, the 95 percent
volue of the mill is $25.7 million. Net of Center City RDA tox increment ovoiloble to the Generol
Fund, the volue of one mill ot 95 percent is $22.0 million.
lmpocts of Chonges in Property Volues
The FY 2013/14 operoting milloge rote for generol City operotions wos 5.8634 bosed on July,
2013 Certificotion of Toxoble Volue. Bosed on the July 1 , 2014 Certificotion of Toxoble Volue,
5.8634 mills would generote opproximotely $.l65.1 million ot I00% collection ($lSO.q million ot
95% collection) in generol tox revenues, on increose of $,l4.3 million ot ,l00% collection ($tS.O
million or 95% collection) over FY 2013/14 property tox revenues Citywide (Generol Fund, City
Cenler RDA ond the South Pointe oreo). The Generol Fund property tox revenues would increose
by $l 1.9 million, if the FY 2013/14 milloge rote wos mointoined.
Further, theJonuory,l2013 tox roll Citywide declined by $.l.02 billion 14.1%l between theJuly
1, 2013 voluotion ond the July l, 2O14 voluotion due to oppeols, odiustments, etc., which is port
of the reoson thot the FY 201 4/l5 "rolled-bock rote" is significontly less thon the FY 2013/14
currenl milloge rote.
Stote Legisloled Operoting Milloge Requirements
Further, pursuont to recently enocted Stote legislotion, lhe City moy eleci io opprove milloge rotes
obove the roll-bock rote up lo lhe conslitutionol cop of l0 mills subiect to the following votes by the
Commission or referendum:
. Option l: A moiority of the Commission is required to opprove o milloge up to 7.2121
(equivolent to 3..l5 percent increose in property tox revenues). The 3.15 percent increose is the
slote per copito personol income goin for the prior colendor yeor.
. Opiion ll: A two-thirds opprovol (5 of 7 votes) of the Commission is required to opprove o
milloge up to 2.9333 (equivolent to o l0 percent increose in the od volorem revenues obove
Option l).
. Option lll: A unonimous opprovol of the Commission or referendum is required to opprove o
milloge obove 7.9333 up to the 10 mill cop
The operoting milloge rote of 5.7942 therefore requires o moiority opprovol 14 of 7 votes) of the
Commission.
Determining the Voted Debt Service Milloge levy
The generol obligotion debt service poyment for FY 2014/15 is opproximotely $5.9 million.
Bosed on theJuly 1, 2014Certilied Toxoble Volue from the PropertyApproiser, these bonds would
require the levy of o voted debt service milloge ol 0.2295 mills. This represents o decreose of
0.0234 mills.
72
FY 2014/15 Adopted Work Plon ond Budget Messoge
Poge A-25
Combining the Operoting ond Voted Debt Service Milloge Levy
At the lvly 23,2O14 Conmission meeting, the Commission set the operoting milloge ot the some
level os FY 2013/14 ond the voted debt service milloge decreosed by 0.0234 mills. This
represents o totol decreose in the operoting milloge rote of 0.0234 mills.
On August 29th, the Finonce ond Citnvide Proiects Committee voted to reduce the operoting
milloge rote on odditionol 0.0692 mills for o combined milloge rote reduction of 0.0926 mills
compored ro FY 20.l 3/14.
llluskoted below is o comporison of the combined milloge rotes ond od volorem revenues to the
City of Miomi Beoch for FY 2013/14 ond FY 201 4/15 lpreliminory) including RDA. lt is
recommended thot in the Generol Fund,0.l083 mills of the totol operoling milloge continue to be
dedicoted to renewol ond replocement, resulting in opproximotely $2..l8 million in renewol ond
replocement funding. The odopted milloge rote is 1.5% less thon FY 2013/14 ond 21.5% less
thon FY 2006/07.
%lncl(Decl
Gity of Miami Beach Millage Rates
Operating
Capital Renewal & Replacement
Sub-total Operating Millage
Debt Service
Total
FY 06/07
7.1920
0.1820
FY 13114
5.7551
0.1083
lnc/(Dec)
-0.0692
0.0000
From From
FY13l14 FY 06/07
7.374/J
0.2990
5.8634
0.2529
-0.0692
-o.o2u
-1.2% -21.4o/o
-9.3% -23.2%
7.6730 6.1163t18#;.fiA3$-7, -0.0926 -1.5% -21.5o/o
lmpoct on Homesteoded Properties
Amendment I O to the Stote Constitution took effect on Jonuory l, .l995 ond limited the increose in
ossessed volue of homesteoded property to the percentoge increose in the consumer price index
(CPl) or three percent (3%), whichever is less. For 20,l4, the CPI hos been determined to be 1.5
percentond therefore, the increose is copped ot 15% for increosed volues os of Jonuory 1,2014.
Overoll, bosed on the homesleoded properties in the Jonuory 1 , 2013 homesteod volues os of July
1,2013 voluotion, the medion volue of homesteoded property in Miomi Beoch for 20.l3 wos
$132,371, ond the overoge $S t 2,080. Applying the increose to the morket volue of oll existing
homesteoded properties from the 2013 tox roll, ond the 1.5 percent CPI odiustment, the impoct of
the milloge rote odiustment io homesteoded properties would be no increose in property loxes os
shown in the following toble.
73
FY 2014/15 Adopted Work Plon ond Budget Messoge
Poge 4-26
Homesteaded Properties
FY 2013114
FY z0t4l]-s
with 1.5% CPI
lvbdian Average tVbdian Average
201 3 Pre liminary Taxable Value $ 132,371 $ 317,086 $ 134,357i$ 321,842
City of Itll ianl leac|r
Operating
Voted Debt
Total Mami Beach
$776
33
$ 11859
80
$ 778
31
$ 1,865
74
$ 809:$ 1,939 $ 80e $ 1,939
$ Change in Taxes
_ Operatil-9-
Voted Debt
Total Miami Beach
$ 2$
el
6
(61
$-$
* Source: Mami-Dade County PropertyAppraiser's - 2013-average-median-homestead-residential-values file
lmpoct on Non-Homesleoded Properties
The onnuol increose in morket volue of o non-homesteod property is copped ot l0 percent (does
not opply to school milloges). The city-wide overoge increose in property volues is 9.9 percent.
The property volue of individuol properties moy increose more or less thon 9.9 percenl, but not
more thon l0 percent.
Overlopping Jurisdiciionol Operoting ond Debt Service Milloges
City of Miomi Beoch property owners musi olso poy property toxes to Miomi-Dode County, the
Miomi-Dode County School Boord, the Children's Trust, the South Florido Woter Monogemenl
Districl, Okeechobee Bosin, Everglodes Proiecl, ond the Florido lnlond Novigotionol District. These
toxing outhorities represent 70 percent of o Miomi Beoch property owner's tox bill.
The countywide tox rote for Miomi-Dode County decreosed by 0.0345 mills lo 4.6690; the librory
tox rote increosed 0.,l115 mills to 0.2840 mills; ond the debt service milloge increosed 0.0280
mills to 0.4500 mills.
The tox rote for the Miomi-Dode School District decreosed slightly from 7.9770 mills to 7.9740
mills. The Children's Trust milloge is mointoined ot 0.5000 mills. As o whole, the milloge rotes for
the South Florido Woter Monogement District, Okeechobee Bosin, Everglodes Proiect, ond Florido
lnlond Novigotionol District decreosed 0.O174 mills to 0.41 87 mills.
With the odopted rotes for FY 201 4/15, the Miomi Beoch portion of the FY 2014/15 tox bill is
opproximotely 30 percent of the totol bill. Of note the County millage is 0.9830 mills less than
their milloge in FY 2006 - os compored to the City's milloge which is 1.6493 mills less than the
City millage in FY 2006' -. Further, the School Boord milloge is only minimolly below the FY
74
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-27
2006/07 milloge rote, despite the recently proposed decreose. The significont difference in the
totol overlopping milloge rote is o direct result of the City's effort to keep the milloge rotes os low os
possible. A summory of the tox rote chonges is provided in the following toble.
OVERLAPPI NG TAX MITLAGE FY 06107 FY t3h4 Variance
ftoml3lt4
Variance
from06/OT
L4lLs
Total
Citv of Miami Beach Millase Rates
Ooeratins 7.L92C 5.7551 rt:6*{l -0.0592 -1.5061
Capital Renewal & Replacement o.182C 0.108:0i10S!o.oooc 4.O737
Subtotal Operatins Millase 7,r74C 5.8534 5.794t -0.0692 -1.5798
Voted Debt Service 0.299C o.2525 0,2291 4.0234 -o.0695
Tota 7.6731 6.1163 6.023:{.0925 -1.5493 ?ool
Miami Dade Countv
Countywide 5.61sC 4.703:.4-65St {.0345 {.946C
Library 0.486C o.172!tuff,r8i11 0.1115 4.202C
Debt Service 0.285(o.422C #W+"fiia$CI(0.0280 0.155C
subtota 5.386(s.298(ii##,40,l 0.1050 -0.983(27%
ichool Board 8.105(7.977(.':iii,7:;974*-0.0030 -0.1310 3901
Shildren's Trust o.422(0.s00(o50s 0.0000 0.0780 261
)ther o.736(0.4455 :::1!lriLr.8:-0.0268 {.3173 201
Tota 2r.322(20.336t t6rrlgI -0.0174 -3.0026 1007
lmpoct of Combined Tqx Rofes of Overlopping Jurisdiciions on Homesteoded
Properties
The medion ond overoge Jonuory 1,2013 toxoble volues of $132,371 ond $312.086,
respectively, will increose by 15%CPl in FY 2014/15 due to the Sove Our Homes Cop which
only ollows toxoble volues lo increose by 3.O% or CPl, whichever is lower.
Applying the odopted combined milloge rotes to the medion ond overoge toxoble volues results in
on odditionol $38 for the medion ond o $92 increose for lhe overoge. These increoses ore
mitigoted by no increose in property toxes for the medion or the overoge from the reduction in
milloge in the City of Miomi Beoch's portion of the property tox bill.
Medion properties would poy opproximotely $2,729 for oll toxing iurisdictions combined, while
the overoge loxes generoted would be opproximotely $6,540 per homesteoded property. Of
these toxing iurisdictions, the highest component is the Miomi-Dode School Boord, ot $l,0Zl for o
medion volue property, ond $2,566 for on overoge volued property.
The following toble provides exomples of chonges in property toxes for homesteoded properties
using the odopted tox rotes ond potentiol chonges from 20.l3 volues.
75
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-28
lnpact on Honcsteaded Properties Assuning
Chanoes in Taxable Value from Januarv 1. 2014
FY 2013/14
FY 2014115
with l.5oloCPl
Median I Areraoe Median A\€rage
1013 Preliminary Taxabl6 Value J 132,371 3 317,086 3 134,357 I 321,U2
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schmls
Other
$ z6 $ 1,859
33 80
$ 778 $ 1,865
31 74
$ 809 $ 1,939 $ 809 $ 1,939
701
1,056
125
1,680
2,5m
300
7X
1,071
123
'1,739
2,566
296
Tota $ 2.691 $6.4$$ 2.7m S 6.540
lhanoe in Tiles
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
$ 2$ 6
(2) (6
$-$-
25
15
(2)
59
37
(4
Total $ 38s 92
As with the City of Miomi Beoch milloge rotes, impocts of the combined iurisdictionol milloge rotes
for non-homesteoded properties ore bosed on the individuol property volues.
The City's onnuol copitol budget contoins copitol proiect commitments opproprioted for Fiscol Yeor
(FY) 2014/15 lCopitol Budget). Preporotion of the Copitol Budget occurred simultoneously with the
development of the FY 2014/15 - FY 2018/19 Copitol lmprovement Progrom (ClP) ond FY
201 4/ 15 Operoting Budget.
The Copitol Budget for FY 2014/15 totols $ZOS.S million ond is opproprioted on September 30,
2014. New bond issuonces ore onticipoted to finonce the Convention Center proiect including
RDA, Resort Tox, ond Porking bonds. ln oddition, depending on cosh flow, Stormwoter ond Sewer
bonds moy be issued in FY 201 4/15.
Proiecls will oddress mony needs in different oreos of the City including: neighborhood
enhoncements such os londscoping, sidewolk restorolion; hoffic colming; roodwoy ond bridge
resurfocing ond reconstruclion; woier, sewer, ond droinoge system improvements; pork
construction, renovotion ond upgrodes; renovotion of seowolls; porking lot ond goroge renovolion,
76
FY 2O14/15 Adopted Work Plon ond Budget Messoge
Poge A-29
construction/renovotion of public focilities; ond vehicle replocement. For o detoiled listing of oll
copitol prolects, pleose refer to the Adopted FY 2014l.l5-20,l8/19 Copitol lmprovement Plon &
FY 2014l.l5 Copitol Budget document.
ln FY 2005 /06, the City estoblished o finonciol gool of funding ot leost 5 percent of the Generol
Fund operoting budget os tronsfers for copitol proiects ond copitol proiects contingency. The
purpose of this gool wos multi-foceted:
l. To provide flexibility in the operoting budget thot would ollow the budget to be reduced
without impocting services during difficult economic times;
2. To ensure thot the City funded needed upkeep on our Generol Fund focilities, ond righto[
woy londscoping, lighting, etc.
3. To provide o mechonism to oddress odditionol scope of smoll new proiects prioritized by
the community ond the Commission insteod of hoving to deloy these for o lorger Generol
Obligotion Bond issue; ond
4. To provide contingency funding so thot proiects where bids were higher thon budgeted did
not hove to be deloyed, especiolly during o heoted construction morket where deloys often
leod to further increoses in costs.
ln recent yeors this funding wos dromoticolly reduced due to funding constroints, ond ot the some
time, reflecting declines in construction industry pricing in those yeors. The Adopted Work Plon ond
Budget incorporotes olmost $4 million in copitol funding. This represents obout 1.5 perceni of the
FY 2014/15 Generol Fund operoting budget.
Enterprise Funds ore comprised of Sonitotion, Woter, Sewer, Stormwoter, Porking, ond Convention
Center Deportments. The FY 2014/15 Enterprise Funds Budget is $129.8 million. This represents
on increose of $.l9.0 million (12 percent) from the FY 2013/14 budget of $160.8 million,
primorily due to:
. lncreoses in solory (3 percent COLA ond 0-2 percent Merit) ond heolth insuronce costs of 9
percent
. An $8.2 million increose in Stormwoter to support the strotegic plonning initiotive to oddress
flooding ond seolevel rise over the next five yeors. This increose is supported by o monthly
Stormwoter rote of $16.67 per Equivolent Residentiol Unit (ERU), which represents on
increose for o residenliol customer of $7.61 per month obove the FY 2013/14 omount of
$q.OO per month.
. A $5..l million increose in Sewer due to on increose of fees chorged by Miomi-Dode Woter
ond Sewer Deportment (WASDI to lreot the City's wostewoter, increose in scheduled debt
service for outstonding debt, lower onnuol true-up from WASD, higher DERM fees, ond
77
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-30
existing operoting deficlt. This increose is supported by o monthly fee of $2.55 per
thousond gollons, which represents on increose of $1.2'l per thousond gollons from the FY
2O13/14 rote of $6.34 per thousond gollons.
Porking enhoncements totoling $'1.0 million to increose the cleonliness ond oppeoronce of
the City porking goroges, implementotion of looding zone enforcement, creotion of o new
Goroge Cleonliness lndex, ond implementotion of o new body comero progrom.
Sonitotion enhoncements toioling $85l,OOO to provide better service ot beochfront
restrooms by odding ottendonts to the restrooms in Lummus Pork ond 2l" Street on
weekends, holidoys, ond speciol events, support the "con on every corner" initiotive by
odding more litter cons ocross the city, ond creoting o new Bothroom Cleonliness lndex to
ossess the 64 public restrooms throughout the city.
Woter reflects o smoll rote increose of $0.02 to poss through the Miomi-Dode County
increose to wholesole rotes for the purchose of potoble woter.
lnternol Service Funds ore comprised of the Centrol Services, Fleet Monogement, lnformotion
Technology, Risk Monogement, Medicol & Dentol ond Property Monogement Divisions. The FY
2O14/15 lnternol Service Fund budget is $28.4 million, or 3.97", more thon FY 2013/14. lnternol
Service costs ore completely ollocoted to the Generol Fund ond Enterprise Fund deportments, ond
ihe Risk Monogement Fund reimburses lhe Generol Fund for the cost of legol services.
The FY 2014/15 Resort Tox budget is $62.9 million, on increose of $2..l million or 4 percent from
FY 2013/14. This reflects ihe continued increose in resort lox revenues, consistent with other
tourism indicotors throughout the County, but especiolly in Miomi Beoch.
Highlights for FY 2014/15 include:
. New enhoncement ol $476,000 to support the initiotive to provide better service ot beochfront
restrooms by odding otlendonts to the beochfront restrooms in Lummus Pork ond 2lst street on
weekends, holidoys, ond speciol events.
. New enhoncement of $200,000 to deploy interim lntelligent Tronsporotion System (lTS) solution
for moior speciol events ond high impoct periods.
. $34,084,000 (o $1,119,000 increose) is provided to the Generol Fund to support new ond
conlinuing lourism eligible expenditures. New exomples include more prooctive code
enforcement, cleonliness index, pork ronger progrom, homelessness ot Lummus Pork, ond
hurricone ond disoster preporotion equipmenl, ond increosed support for the Miomi Beoch
78
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-31
Botonicol Gorden. Continuing expenditures include public sofety progroms such os oceon
rescue, police seryices on Lincoln Rood, Oceon Drive/Lummus Pork, Collins Avenue,
Woshington Avenue, ATV officers, Boordwolk security, speciol troffic enforcement ond speciol
event stoffing; ond fire rescue units in tourist ond visitor oreos. The funding olso supports code
complionce services to respond lo evening entertoinment oreos ond provides for o portion of the
a
a
operotionol costs of the Tourism ond Culturol Development.
$3 million for enhoncing the outcomes from molor events such os Memoriol Doy, including
monogement, Goodwill Ambossodors.
The contribution to the greoter Miomi Convention ond Visitors Bureou remoins flot ot $5.4
million pending controct negotiotions expecied to result in o performonce-bosed conlroct.
The contribution to the Miomi Beoch Visitor ond Convention Authority will increose from
$2,289,OO0 to $2,4.l0,000 bosed on the legisloted funding formulo.
$123,000 is provided to continue the locol Miomi Beoch morketing compoign, to be motched
with funds from the Greoler Miomi Convention ond Visitors Bureou, the Miomi Beoch Visitor
ond Convention Authority, ond the Culturol Arts Council. lncluding $73,000 for the
Wosh ington Aven ue tourism enhoncement in itiotive.
$230,000 for holidoy decorotions.
$.l00,000 for the sponsorship fee to help offset morketing ond odvertising expenses ossocioted
with the Ms. USA or equivolent event
Although the development of our budget this yeor hos been chollenging, through rigorous review
ond good leodership, the Adopted Work Plon ond Budget for FY 2014/15 is bolonced ond
enobles the City of Miomi Beoch to continue delivering outstonding, enhonced seryices to our
residents, businesses ond visitors ond continuing structurol enhoncements lo ensure lhe long-term
sustoinobility of the City.
The odopted milloge rote decreose of 0.0926 mills represents opproximotely holf of the remoining
milloge rote reduclion gool of 0.2079 ond does nol result in o property tox increose to medion or
overoge property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop.
The FY 2O14/15 Budget includes service level enhoncements thotoddress high priority needs of the
City os identified through the strotegic plonning process ond 20,l4 Community survey.
I would like to thonk Moyor Philip Levine ond the Members of the Miomi Beoch City Commission for
your continued guidonce, support ond leodership with the budget process ond in helping to
occomplish so much on beholf of our residents ond for the entire Miomi Beoch community.
I would olso like to thonk oll stoff from throughout the City who hove worked hord over the lost yeor
to respond to chonges in priorities from the new City Commission. I would porticulorly like to thonk
79
FY 2014/15 Adopted Work Plon ond Budget Messoge
Poge A-32
my Assistont City Monogers, Chief Finonciol Officer, ond oll Deportment ond Division Directors. I
oppreciote oll of us working together towords developing o bolonced budget thot will help improve
our community. ln porticulor, I would like to recognize ond thonk John Woodruff, Budget Director;
Mike Howord, Budget Officer; Tomeko OtteStewort, Budget Monoger; Georgette Doniels, Senior
Budget Anolyst; Vonesso Loyne, Budget Anolyst; Froncis Fronces, Executive Office Associote; Dr.
Leslie Rosenfeld, Chief Leorning Officer; ond Kotherine Gonzolez, Monogement Consultont.
Respectfully subm itted,
Jimmy L. Moroles
City Monoger
80
ATTACHMENTS - TABLE OF CONTENTS
ATTACHMENT A Proposed Positive lmpact or Minimal Service lmpact, Efficiencies, Etc.
ATTACHMENT B Proposed Additions and Service Enhancements
ATTACHMENT C PotentialAdditions and Service Enhancements NOT INCLUDED in
Proposed Budget
ATTACHMENT D FY 2014115 Confiscated Trust Fund Budget
ATTACHMENT E FY 2014115 Citywide Work Plan
81
MIAMI$TACH
82
ATTACHMENT A
ADOPTED MINIMAL SERVICE IMPACT. EFFICIENCIES, ETC.
Position lmpacts
lmDact
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DeDt. lmoact
t-uil
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,Uhrftglilocttol$...:t::,,.,..:..:.:,:..:.:.:;:t:=:t::::::t:::.t.:+t4;:ti!;:;.:n:*. j;
Reduce conlractual lelevision production costs of $120,000 by 50% by
addinq an in-house Media Soecialist oosition.$ (60.000 $ (60.0001 1.0
ln FY 2010/11 a pilot program to reduce overtime in the Fire Suppression
division was approved. The aim of the program was to reduce overtime
on the weekends by hiring three (3) Fire Firefighter l's to r,vork a r^ieekend
only schedule. The salaries cost for these firefighters was to be offset by
the reduction in overtime costs. Although funding for the salaries of
these firefighters has been included in the department's approved budget
each year, the \ eekend program was never implemented. Based on the
structure of the union contract, the most senior and most costly
firefighters vuculd have first option to the ureekend schedule and
ultimately creating more costs than savings. The department proposes
utililng the combined salaries of the three firefighters to hire a Training
Division Chief to oveGee the training needs of the svrorn staff. (see
Attachment B)$$ (60.0001 (3.0 (3.0 (3.01
Total General Funds $ (60,000 $ (60.000)l Q.0',0.0 (3.01 0.0 0.0 (3.01
lmplement new service model for trades such as carpenters, electricians,
masons, painters, and plumbers. This is part of an overall strategy to
empor/\,er each department to control priorities in order to improve the
level of maintenance and condition of our facilities. ln the 2014
Community Survey, residents rated the appearance and maintenance of
the City's public buildings at 79 percent, a decrease from 87 percent in
lhe 2012 survey. The new model should provide greater flexibility and
potentially enhanced services for specialty uork rrvhile not resulting in any
employees losing employment with the City. However, we will be
reducing the number of positions by t\ enty-turc with associated savings
in equipment, materials, supplies, etc. ln addition, the new model
provides greater flexibility by allowing each department to address their
owr priorities, minimize delays, and avoid competing department
interests. The 17 employees affected by the change (trao positions are
vacant) will be placed in altemate positions within Public Works and the
Parks and Recreation department. Furthermore, their current
compensation and benefits would not be impacted. Any savings resultine
from this chanqe would be used to enhance services.$$(19.0 0.0 {2.0 (7.0 0.0 (1 9.01
Total lnternal Services Funds s s (19.0t 0.0 Q.0't17.0 0.0 (19.01
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89
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
Requests Total
FT PT
requirements and provide administrative support to the Chief Elevator lnspector by adding one Office Associate V
a higher level of customer service and improve efficiency and timeliness by adding an Office Associate ll
position. This position would prepare and manage meeting notices, retum "604-CITY calls, provide assistance to
customers, handle incoming mail, maintain the Citys bulletin boards, pay invoices, answer telephones, and
the flow of information externally and
administrative support by converting a part-time Office Associate lll position to full-time and sharing the
resource with the Tourism, Culture, & Economic Development department. This position would provide customer
, results reports, media assistance, logging and archiving video, photo, media clips and project files, and
nsure ac,equate inlemal controls by aclding a to serve as an additional cashier
for the current cashier at City Hall in the Treasury section. '100% funded by Building funds
lmprove efficiency and management of assets and medical
. This position was recommended by the Commission on Fire Accreditation lnternational (CFAI) in the annual
report to develop a centralized inventory system to better track all assets and equipment. This position
free up the time of administrative Fire Captains and Resource Division Shift Captains would be freed up to
more time for value-added activities.
schedule and make repairs in a timely manner. fRestores one Mechanlc position eliminatecl during the FY2008
Meet customer service expectations as they relate to turnaround times in the recruitment division by adding an Office
lll position. The most labor-intensive and time consuming activities are associated with making telephone
to verify applicants'former employment histories and schedule pre-employrnent physicals and fingerprint
appointments. Of these three, the most demanding in terms of time and effo( is the verification of
Former employers are reticent to provide information and have no vested interest in responding to our
Therefore, it falls upon the recruitment staff to call and call again. ln the meantime, hiilng decisions remain
unresolved. Most employed applicants are unwilling to give notice at their current jobs without a formal job offer from
the City. Our due diligence responsibilities prevent us from making those offers until the pre-employment
are complete. Additionally, the Human Resources Department has assumed Cityr|ide responsibility for
activities related to the assignment of temporary staffing agency personnel to different departments.
This is another labor-intensive, time consuming function.
Enhance process management and performance improvement by adding a Management Consultant position. The
position would be a catalyst for streamlining, process improvements, improvement initiatives, and
Provide an organization-wide training workshop for 1,300 employees for a
place workshop to better understand how cultural context influences cultural communication, key elements of
cross cultural communication and learn to respond effectively in spite of communication differences.
Current required sessions do not directly address this topic, and skills learned will help improve intemal and external
am supports our Customer Service standards by helping assess how well the City
serving its customers by evaluating service deliver at interface points. The goal of the program is to obtain
measurable data on customer service to achieve heightened customer service awareness, assist departments in
staff training to improve customer service, evaluate results to improve customer service to meet public
needs and expectations and assess how the City is serving customers at interface points. Assessments are
during the regular work week from 9:00 a.m. to 5:00 p.m., with several afterhours and weekend
as well. Outsourcing will eliminate the need to utilize city personnel to conduct these ongoing
90
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
Requests Total
FT PT,ar*s&RCcreatsn ,i,{qf4 .._ // :W 'Htq##i""$#.. '.ir"i$Sffiir L,ti\$E{ }tES,i:::,: t,t,
mprove administration and planning of recreation operations and programming by adding two Program Coordinator
)ositions. These positions would provide support needed by the Facility Managers to carry out existing programs at
.he expected service levels, run facilities more efficiently, and free up time to strategically plan and implement new
rroorammino-146,000 2.0 0.0
:xpedite and coordinate procurement related activities by adding a Procurement Liaison position. The position woulc
rssure compliance with policies and regulations, perform contract management, and develop specifications and
;olicitations.60,000 1.0 0.0
Enhance the service level of contractual mowing and green space maintenance by increasing mowing frequency fron
32 to 36 cvcles. increasino litter control. addino dune maintenance/clean uo. and Drovidino routine Dressure cleanino.1.0s7.000 0.0 0.0
Enhance maintenance and quality of City parks and facilities by adding: annual sod replacement for all athletac fields,
additional gymnastics programming, laser grading of baseball and softball fields, additional playground equipment
and repairs, annual resurfacing of four courts, additional and replacement of bike racks, and miscellaneous
eouioment includino a scissor lift.267.000 0.0 0.0
Address increasing technology needs by adding an lnformation Tech Specialist lll position in the Technical Services
Division. The new position would provide supervisory oversight to the existing four tech positions, address increasing
inventory of laptops/desktops and technology needs, and allow for a direct point of contact to better coordinate the
needs of the department in lieu of contacting four individuals. lndustry standards recommend a ratio of 1 technician
for every 86 laptops serviced for government organizations of 1,000 or more employees. The Police Depa(ment
currently has 380 deployed laptops being serviced by 3 technicians, a ratio of 1:f 13 technicians to laptops. Hiring an
additional technician would adiust the ratio to 1:96. brinqinq it more in line with industrv best Dractices.72.O00 1.0 0.0
Provide enhanced coordination of fleet management activities by adding a Fleet specialist position. Ihe new positior
would perform the following functions: develop and implement vehicle replacement programs; coordinate vehicle
auctions, service, repairs, preventive maintenance, delivery, and training; research and evaluate vehicle and
equipment in support of law enforcement initiatives; monitor installations of AVL in vehicles; maintain vehicle
inventory and maintenance logs; track and process toll violations for police vehicles; and process State license
renewals for vehicles with private license tags. lRestores one Fleet Specialist position eliminated during the
FY2008 budoel Drocessl s2.000 't.0 0.0
Enhance records management unit by adding one Sergeant position. This position would perform an independent
audit and consolidation of UCR coding; provide quality assurance of reports written via the NWS Field Base
Reporting System; assist in the collection of accurate data sets for use in the COMPSTAT process; provide a swom
conduit to the Operations Division for problem resolutions; and investigate and correct Field Base Reporting merge
and content issues.146.000 1.0 0.0
Properly address worl(load levels in the records management unrt Dy addrng an Atde ll postton and
two Data Entry Clerk positions. The Administrative Aide ll position would assist with the workload associated with
public records requests and Uniform Crime Reporting. The two Data Entry Clerks would free up Public Safety
Specialists in the Operations Division from data entry duties to focus on duties such as School Crossing Guard
details, writing moving and parking citations, and responding to incidents for police reports and traffic crash reports.
fRestores one Administrative Aide and lwo Data Entry Clerk Wsitions eliminated during the FY2010 buclget
nraces<I 132.000 3.0 0.0
Enhance training unit by adding one Sergeant position. This position would supervise the officers and civilians
assigned to the Training Section in the performance of their duties in training all personnel in the department and
create a separation of duties between the two sergeants allowing for a permanent Range Master to: effectively
supervise the Range Training Officer, manage the use of the depa(ment's driving and force simulators, supervise
and manage all use of force training, develop the firearms training program, manage the Taser tralning program, and
hioh liabilitv trainino oroorams.146,000 1.0 0.0
Provide nightime coverage s6ven days per week on the wateMays of Miami Beach by creating a Marine Patrol
Overnight unit consisting of one Sergeant and four Police Officer positions. The overnight unlt would investigate
suspicious vessels, thefts from waterfront properties, burglaries/thefts of vessels and personal watercrafts, enhanced
serach and rescue abilities, enhanced Dive Team abilities and coverage.626,000 5.0 0.0
Expand current ATV coverage by adding two dedicated ATV squads consisting of two Sergeants and eight Police
Officers. The two units would enhance current service levels on the beach and paved beach walk in the areas of
South Pointe Park through 46th Street and help deter beach thefts, alcoholic nuisances, public intoxication, sex-
related crimes, beach after-hours ordinance, and homeless issues.1 .251.000 10.0 0.0
Enhance criminal anvestigations by aclcling a Public Satety Specialist position (non-sworn) to pertorm the lollowing
functions: retrieve, review, and determine evidentiary value of videos from areas crimes were committed; ensure
proper video evidence recovery and chain of custody in support of other units; provide specialized experience of
commercial and residential securig camera installations, transfer of video evidence, and knowledge of video formats
and associated technology. fRestores one Public Safety Speciarist position eliminated during the FY2010
buddet Drocessl 74,000 1.0 0.0
Enhance criminal investigations by adding a Sergeant and Detective position. The new positions would perform the
following functions: Create a Career Offender/Fugitive Squad tasked with identifying career criminals and fugitives at-
large in the city; effectively track, monitor, and investigate the 80 plus career criminals residing within the city limits
and more than 600 active warrants in the criminal system; and proactively investigate activity using crime analysis
data. field interviews. and surveillances.216.000 2.O o.0
91
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
lncrease enforcement of drunk driving by adding DUI details to staff six saturations and six checkpoints annually.
Costs include overtime and necessary training classes (Standard Field Sobriety Tests, Drug Recognition School, and
and field validation bv addino a GIS Consultant
lncrease capacity to process GIS requests, analyze spatial data, and automate GIS tasks by adding a GIS Analysl
of six divisions and administrative functions bv addinq an Assistant Director Dosition.
funds for street and sidewalk maintenance based on pavement condition index
the backlog, increase of public records requests, and support Homeland Security initiatives by adding an
additional 9-1-1 Records Custodian position in the Public Safety Center Unit.
to Drovide outreach to new and
Create a business incubator at the Byron Carlyle in North Beach. Recurring costs total $193,000. The operating
recurring costs would be pro-rated for 6 months ($145,000) following the build-out. The one-time costs of $145,000
the last year the department expanded with additional responsibilities, divisions, and staff specifically in the
of Economic Development, the RDA, and Real Estate Office. An Assistant Department Director position would
improve the efficiency and management of the departments responsibilities and new City initiatives being added. ln
would address succession planning within the department.
Total General Fund
92
ATTACHMENT C
POTENTIAL FY 2O'I4I'15 ADOITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
Requests Total
FT PT
rTochnoliliiur,;*8i, ,iE@: ,M, . :, . .l(\.-,q^{,;;rft8#eN ;ffiffi*'. " l, 't.. ..
Enhance lT project management capabilities by aodlng one ProJect Manager posrtron to create a project
management oflice (PMO) to handle the implementation of all lT projects . The impact to the General Fund would
be $78,O00.95,000 1.0 0.0
lmprove disaster preparedness by backing up City technology data/systems in an out ot region data center. This
enhancement would be phased in over three years. Year one would be $200,000 including a $40,000 one-time
charge. The one-time charge is proposed to be funded from the lT Tech Fund. Year two would be $100K and year
three would be $50,000. The impact to the General Fund would be $131,000.160.000 0.0 0.0
Add lnfo Tech I and lnfo Tech ll positions (support) to improve services such as repairing computers, installing
ohones. elc. The imoact to the General Fund would be $91,000.111,000 2.0 0.0
lncrease Windstorm insurance coverage to assist recovery in case of a tropical storm or hurricane event. During the
last ten years, the amount of coverage the City has purchased has ranged from $10 million to $25 million, in excess
ofapplicabledeductibles. DuringFY2013/l4,theCityincreaseditswindstormcoveragefrom$l0millionto$15
million. This enhancement would increase funds necessary to purchase an additional $5 million of named windstorm
coveraqe for a total of $20 million. ($330,000) The impact to the General Fund would be $201,000.330.000 0.0 0.0
lmprove delivery of Property Management and GIP construction projects through the utilization ot Constructlon
Material Standards. The proposed standards would ensure that materials selected are compatible for the saltwater
environment of Miami Beach to avoid accelerated deteoriation of components. Examples include the selection of
materials for air conditioning systems, park benches, janitorial dispensers, signage, and fencing materials. The
standards would improve the longevity of materials and reduce maintenance and replacement costs. (orre-time
costd The imoact to the General Fund would be $215,000.250.000 0.0 0.0
mprove efficient delivery of property management suppo( and administrative services by adding an Office Associate
V position. This position would address additional work load from addressing the backlog of capital renewal and
eplacement projects in the areas of procurement, accounts payable, and general administrative support. fhe
tmDact to the General Fund would be $16,000.54.000 1.0 0.0
Total lnternal Service Fund!3 1.000.000 4.0 0.0,.,;".|F/ .s&**#4,W-:d_ ],Ei]Eriir'ffi::j;V.*;1..;..:...:,: ,4;ir iEifimatadfill'ffitFHtlxk'llofalFUru ,ltlm.000
inhanced repairs and maintenance 101.000 0.0 0.0
)rovide fundinq for special studies of the Flooding Committee.1.150.000 0.0 0.0
lontract Maintenance - cleaning, inspection, and video of storm drainage box culverts for Flamingo Park clrainage
rEtam (one-lime)600,000 0.0 0.o
=xpand
marketing efforts to book the Convention Center by adding funds for promotional items to support several
Jifferent reward and promotional initiatives. These items would be used in conjunction with advertising campaigns as
, lead qeneration incentives and qiveaways at maior industry trade shows.200.000 0.0 0.0
Total Enterprise Fund!$ 2.051.000 0.0 0.0
93
ATTACHMENT D
Police Department
Gonfiscations - Federal& State Funds
FY 2014115 ADOPTED BUDGET
FEDERAL FUNDS:
Federal Funds - (603)
STATE FUNDS:
State Funds - (607)
Total Federal & State Funds 756,000
FY15
Request
Oroanizational Development Travel & Off-site testino 50,000
Trainino Suoolement to suoolement LETTF 60,000
Crime Scene 3D Camera Svstem 90,000
Bulletoroof Vest Partnershio 35,000
Graffiti eradication throuqh Teen Job Corp.2s.000
Body Cameras 310,000
Gvm Equipment 10,000
Total Funds (603)580,000
AR Rifle Proqram/initiative-reimbursement of rifles at
15% of State Funds collected in FY13 to be used for drug abuse treatment, drug
crime prevention education and
Total Funds
94
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sg MIURDAY. a.TSVIH8ER ]e ?$4 ]-ir LOCAL E STATf "-*lli1nlixilS*u l -lt!S{l llRt"il
-.t.-,"
CITY OF
'SIIAMI
BEACH
NOTICE OF PUBUC HEABINGS
NOflCEIS HEREBY given thatPublic Hearingswill be held by the Mayorand
City Commission of the City of Miami Beafi, Florida, in the Commission
Chirmbers. 3rd floor, City Hall, 17S0 Conv€ntion Center Drive, Miami Beach,
Florida, sn 'liresdag Sacember 3, 2014, to consider the folltwi$g:
5:Ol &m.
A ReSolution Adopting: 1)The FinalAdValorem Millage Of 5.7943 Mills For
General Operating Purposes, Whic* lsThi{een And Four'Jbrtths Percenl
{13.496} MdreThatTha ;Rollad-Baik* Har. Of 5.1076 Mills; And 2}The Oebt6l MdreTha;Tha ;Rollad-Bark* Har. Of 5.1076 Mills; And 2iThe Oebt
;e Millaqe Eate Of 0.2295 Milk For FiscalYear lFYi 2014115' ,nquin'es
be direlaed ta the Eudget & Pertormance lmpiovement Oifice at
73.7514.
6.:Ol p.rn.
I CisiiiJtion a*apting Final Eudg€te ForThs csileral, G.o, oebt Sewiee,
RDA Ad ValoremTax6s. Enterpriie, lnternal Service Funds, and Special
R€r,renue funds For FiscalYear (FY) 2014J15. lnquiries maY be dirccied to
ff?e 8rdg6t& Ferforlasnce lmpiavbmenr Of,?.e ar$05"67e758.
5;E p.m.
A Reiolution OfTha Board Ol Directors OfThe Normandy Shores Local
Government Neighborhood lmproverhent Dislrict Adopting The Fina, Ad
Valorem Millage Rate Ot 1.13O5 Mills For Fiscal Year lFYl 201t1/15 ForThe
Normandy Shires Lccal Gavernment oistria, which Is One Fercent {1.01&}
Le.ssTha nihe -Rolled-8adC fi ate Of I. 1 3E| 1 Mi lls. rnquirr'es may be dliecf8d
ta the Eadget & Ferformance lmprovement Ofiice at 305.673.7510.
5:{E p.m.
A Resclution OfThe Board *f Sireaors OfThe Normandy Shores Local
Government Neighborhood lmprovement District Adofiing The Finai
Operating Budgeifor FiscalYear {FY} 2014115. ln4uirias may be directed ?o
rie Srdger& Per{ormane lmprovement Ol{ice zf 3f5;673.751O.
6:f!t p.m.
A Rdselution Adopting The Fical Capital lm$overnent F,an for fiscal
Years (FY) 201ru1$201"8/19 And AdopiinqThe'City Of Miami Beach Final
Ca pital Bud get For { FYI 201 #1 5. r nqti il ei m ay ba di rect e d to the Budget &
?eiailnal*e lmprcve ment Qffics at 345.673,7514,
5:(X p-m.
A Be*olution Of The Chairoerson Ard Members ff The l*iarni Beadt
Redevelopment Agency. Adoptinq And Appropriating The Operating
Budqet Far The City Center Redevelopment Area, The Andtor Shops
And-Parking Garage, AndThe Pennsytuania Avenue Shops And Farking
Garage For FiscalYear 201415. lnquides may be directed tathe Eudget &
?aioirnance lnprove meat Olfrce at 305.87 3"75 1 0,
5i05 p.m.
A Risolution Ot The Chairp€rson And l$emb,ers Of The Miar*i Eeach
F€developme$t ,Agsncy {RBA), Adopting And Appropriating The &liami
Beach fiedevelopmentAgency Capitil Budeel for Fiscal Year tFYl:!1{J15
And Adopting ?he Cepiial lrnproyemenr Plan For Fiscal Years ?O14/15
Through 201819. Inqurir'bs may be direaed to the Eudget & Per{armance
lm pravement Office at 305.673.7 510.
5:06 p.m"
A fi6s*lution AdoFiing The First Amerxrment 1ir The Capiral Budger
fur Fiscal Year {FY} 2m-4/15. lnquiries rray }e dir*ted to the gud*et &
?ot'lcrmance lfipror€rlsnt Offce at 305.673,7.51 fr.
lnt€r*st€d parlie3 are invit€d to appe6r st this meetjng, or be represented
bv an acen!. or to express their views in wrhinq addressed to the City
Cbmmisiion, clo the City Clerk. 1700 ConventioriCenter f,irive. 1" Floor.
Ciiy Hall, Miami Beach, Florida 33139. Copies of these items are available
for-public inspection during normal buiiness hours in the CitY Cle*t
Oifice, 1700 Convention Centar Drive, 1d Floor, City Hall, lrtiami Beadt,
Florida g}139.This meetirE, or any iiem th6rein, may be ccntinued, and
irnder srdl circumstances,additianal tegal notice heEd nsl be provided"
fursuail tn Section 286.Q'105, Fla. Stal., the City hereby advises thE public
th*ita *crson decidestoapBeal any decision made bythe SitYCornmig1icn
whh respea to arry matter aonsidered at its meeling ar its hearing, such
penion must ensure that a verbailm record of the proceedings is made,
ivhich record includes the to$irnony and evidence upon which the appeal
is to be based.This notice does not constitute consent by the City tor the
introdustio* or admissio.n of othonilisE ifiadmissiblo or itrtlever* es/idence.
nor does it althor,ize *lalleng*s $r spp€als noi orhenvise a{fowed by law.
To reguest this ma iefi al i n altsrnale fomat" sign lan guage i $terpr€ner lf ive-
day notice required), in{ormation cn access ror persons $rith disabilide$,
ani/or any aciommbdation to revierv any document or participste in .ny
City-sponsored proceedinqs, call 305.604.2489 and select 1 for English
or 2 for Spanish, then optibn 6;Tfi users may call via 711 {Florida Relay
$ervice].
fiafael E. Granad.. CiiyClerk
,r,
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t'* ot *'"*t t"""n
107