Agenda 12-2-2014r -3. -e.6,
--.-,
1915.2015
MIAMIBTACH
Special City Commission Meeting
Gity Hall, Commission Ghambers, 3rd Floor, 1700 Convention Center Drive
December 2,2014
Mayor Philip Levine
Vice-Mayor Joy Malakoff
Commissioner Michael Grieco
Commissioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Commissioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Visrt us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach, entitled "Lobbyists," requires
the registration of all lobbyists with the Gity Clerk prior to engaging in any lobbying activity with
the City Commission, any City Board or Committee, or any personnel as defined in the subject
Code sections. Copies of the City Code sections on lobbyists laws are available in the City
Glerk's Office. Questions regarding the provisions of the Ordinance should be directed to the
Office of the Gity Attorney.
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Special note: ln order to ensure adequate public consideration, if necessary, the Mayor and City Commission
may move any agenda item to the alternate meeting date, which will only be held if needed. ln addition, the
Mayor and City Commission may, at their discretion, adjourn the Commission Meeting without reaching all
agenda items.
AGENDA
Call to Order - 5:01 p.m.
Pledge of Allegiance
Requests for Additions, Withdrawals, and Deferrals
1.
2.
3.
We are committed to providing excellent public seNice and safety to all who live, work, and play in our vibrant, tropical, historic community
1
Commission Agenda, December 2, 201 4
REGULAR AGENDA
R7 - Resolutions
R7A1 A Resolution Adopting: 1) The Final Ad Valorem Millage Of 5.7942 Mills For General Operating
Purposes, Which ls Thirteen And Four-Tenths Percent (13.4o/o) More Than The "Rolled-Back"
Rate Of 5.1076 Mills; And 2) The Debt Service Millage Rate Of 0.2295 Mills For Fiscal Year (FY)
2014115. 5:01 p.m. Public Hearinq
(Budget & Performance lmprovement)
R7A2 A Resolution Adopting Final Budgets For The General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, Internal Service, And Special Revenue Funds For Fiscal Year (FY) 2014115.
5:01 p.m. Public Hearinq
(Budget & Performance lmprovement)
R7B1 A Resolution Of The Board Of Directors Of The Normandy Shores Local Government
Neighborhood lmprovement District Adopting The Final Ad Valorem Millage Rate Of 1.1305 Mills
For Fiscal Year (FY) 2014115 For The Normandy Shores Local Government District, Which ls
One Percent (1%) Less Than The "Rolled-Back" Rate Of 1.1391 Mills. 5:02 p.m. Public Hearinq
( Budget & Performance lmprovement)
R7B2 A Resolution Of The Board Of Directors Of The Normandy Shores Local Government
Neighborhood Improvement District Adopting The Final Operating Budget For Fiscal Year (FY)
2014115. 5:02 p.m. Public Hearinq
(Budget & Performance Improvement)
R7C A Resolution Adopting The Final Capital lmprovement Plan For Fiscal Years (FY) 2014115-
2018119 And Adopting The City Of Miami Beach Final Capital Budget For (FY) 2014115. 5:03
p.m. Public Hearinq
(Budget & Performance lmprovement)
R7D A Resolution Adopting The First Amendment To The Capital Budget For Fiscal Year (FY)
2014115. 5:06 p.m. Public Hearinq
( Budget & Performance lmprovement)
End of Aqenda
2
Commission Agenda, December 2, 2014
Miami Beach Redevelopment Agency
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
December 2,2014
Chairperson of the Board Philip Levine
Member of the Board Michael Grieco
Member of the Board Joy Malakoff
Member of the Board Micky Steinberg
Member of the Board Edward L. Tobin
Member of the Board Deede Weithorn
Member of the Board Jonah Wolfson
Executive Director Jimmy L. Morales
Assistant Director Kathie G. Brooks
General Counsel RaulJ. Aguila
Secretary Rafael E. Granado
AGENDA
1. NEW BUSINESS
A A Resolution Of The Chairperson And Members Of The Miami Beach Redevelopment
Agency, Adopting And Appropriating The Operating Budget For The City Center
Redevelopment Area, The Anchor Shops And Parking Garage, And The Pennsylvania
Avenue Shops And Parking Garage For Fiscal Year 2014115. 5:04 p.m. Public Hearinq
(Budget & Performance lmprovement)
B A Resolution Of The Chairperson And Members Of The Miami Beach Redevelopment
Agency (RDA), Adopting And Appropriating The Miami Beach Redevelopment Agency
Capital Budget For Fiscal Year (FY) 2014115 And Adopting The Capital lmprovement Plan
For FiscalYears 2014115 Through 2018119. 5:05 p.m. Public Hearinq
(Budget & Performance lmprovement)
3
THIS PAGE INTENTIONALLY LEFT BLANK
4
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City of Miomi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 33.l 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: November 20,2014
the City
SUBJECT: Request To Hold a Specia! Meeti of the Gity Gommission
Pursuant lo 2.04, of our City Charter, I hereby request that a Special Meeting of the City
Commission be called for Tuesday, December 2, 2014 at 5:01 p.m. for the purpose of
holding a Special Budget Hearing to address a Truth-ln-Millage (TRIM) compliance finding.
On November 17,2014, the Florida Department of Revenue (DOR) officially notified the City
of Miami Beach that we are not in compliance with Truth-in-Millage (TRIM) law due to an
error in the Notice of Proposed Tax lncrease posted in the Miami Herald on September 25,
2014. Compliance is required in order to be eligible to receive state-shared revenues.
According to DOR to date, we are one of 17 taxing jurisdictions cited this year.
ln order to correct the violation, DOR requires the following:
1) The City must re-advertise the Notice of Proposed Tax lncrease within 15 calendar
days of receipt of DOR's certified letter
2) A budget hearing similarto the second public hearing held on September 30,2014,
must be held within 2 to 5 days following publication of the advertisement
3) The City must re-certify compliance with DOR
See related LTC distributed on November 20,2014, for additional details. Please contact
me should you have any questions.
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R7
RESOLUTIONS
COMMISSION ITEM SUMMARY
Gondensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING: 1) THE FINAL AD VALOREM MILLAGE OF 5.7942 MILLS FOR GENERAL
oPEMTING PURPOSES, WHICH ISTHIRTEENAND FOUR-TENTHS PERCENT (13.4%) MORETHAN
THE "ROLLED-BACK'RATE OF 5.1076 MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF
0.2295 MILLS
lntended Outcome
Ensure expenditure trends are sustainable over the long term
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City
related to value for taxes paid:. Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or
: 58%; Businesses 54%
Item Summary/Recommendation :
The Administration is recommending a total combined millage rate for the City of Miami Beach of 6.0237,
which represents a decrease of 0.0926 mills. The tentatively adopted operating millage decreased 0.0692
mills and includes a general operating millage rate of 5.7942 and a General Fund Capital Renewal and
Replacement millage of 0.1083. The tentatively adopted voted debt service millage rate is adjusted from
0.2529toO.2295, a decrease of 0.0234 mills. The tentativelyadopted millage rate decrease of 0.0926 mills
represents approximatelv half of the remaininq millaoe rate reduction qoal of 0.2079 and does not result in
a oropertv tax increase to median or averaqe propertv owners that oualifv for the homestead exemption
and the Save Our Homes cao.
The tentatively adopted combined millage rate of 6.0237 mills is 0.0926 mills less than the 6.1163
combined millage rate for FY 2013114. The tentatively adopted operating millage of 5.7942 mills for FY
2O14115 is 0.6866 mills more than the rolled-back rate of 5.1076, and thus, the City is required to publish a
Notice of Tax lncrease. The tentatively adopted operating millage rate of 5.7942 requires a majority
approval (4of 7 votes)of theCommission.
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida Department
of Revenue (DOR) officially notified the City of Miami Beach that we are not in compliance with Truth-in-
Millage (fHM bw due to an error in the Budget Summary advertisement posted in the Miami Herald on
September 25, 2014. Per DOR's requirements, this item will re-adopt the final ad valorem millage rate for
ge ne ral ope rati ng purposes.
Finance & Citywide Projects Committee on July 16'n, August 13'", and August 29'" 2014
Financial lnformation:
Source of
Fugdcl
Amount Account
1
2
Total
Financial lmpact Summary: lncluding the tentativelyadopted millage ratefor FY 2o14l15,the City has
decreased the millage by 0.4213 mills in the last four years and combined millage rates today remain more
than 2.6 mills lower, or 31 percent, than in FY 1999/00 and approximately 1 .6 mills lower than in FY
2006107. As a result, the tentativelv adooted prooertv tax lew is approximatelv $13 million less in FY
2014l15 than it was in FY 2006/07.
& MIAMIBTACH D^rE lL'L'ly8
g MIAMI BEACH
Cify of Miomi Beqch, 1700 Convenrion Cenler Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: December 2,2014
f the Citylpommission
BEACH, FLORIDA' ADOPTING: 1) THE FINAL AD VALOREM MILLAGE OF 5.7942
MILLS FOR GENERAL OPERATING PURPOSES, WHICH IS THIRTEEN AND FOUR.
TENTHS PERCENT (13.4yo1MORE THAN THE',ROLLED-BACK',RATE OF 5.1076
MILLS; AND 2) THE DEBT SERVICE MILLAGE RATE OF 0.2295 MILLS
TRIM COMPLIANCE
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida
Department of Revenue (DOR) officially notified the City of Miami Beach that we are not in
compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement
posted in the Miami Herald on September 25,2014. Per DOR's requirements, this item will re-
adopt the final ad valorem millage rate for general operating purposes.
ADM I NISTRATION RECOMMEN DATION
The Administration recommends that the City Commission adopt the attached Resolution which
sets the following:
1) Final Millage Rates for FY 2014115:
General Operating 5.6859 mills (5.7551FY 2013114,0.0692 decrease)
Capital Renewal& Replacement 0.1083 mills
Sub-Total Operating Millage 5.7942 mills (5.8634FY 2013114, 0.0692 decrease)
Voted DebtService 0.2295 mills (0.2529FY2013114.0.0234decrease\
Total 6.0237 mills (6.1163 FY 2013114,0.0926 decrease)
2) The final combined millage rate of 6.0237 mills is 0.0926 mills less than the 6.1163 combined
millage rate for FY 2013114. The final operating millage of 5.7942 mills for FY 2014115 is
0.6866 mills more than the rolled-back rate of 5.1076, and thus, the City is required to publish
a Notice of Tax lncrease.
The "Rolled-Back" millage rate for FY 2014115 is the millage rate required to produce the same
level of property tax revenues in the General Fund in FY 2014115 as anticipated to be received in
FY 2013114. lt is important to note, that the January 1,2013, tax roll Citywide declined by almost
$1.02 billion (4.1o/o) between the July 1,2013 valuation and the July 1,2014 valuation due to
appeals, adjustments, etc, which is part of the reason the FY 2014115 "rolled-back rate" is 0.6866
mills lower than the FY 2013/14 current millage rate and lower than it would be if the rolled-back
rate was only adjusted for the increase in revenues generated by higher property values. The area
9
FY 2014115 Final Millage
December 2,2014
Page2
outside of City Center RDA, which impacts General Fund revenues, declined in value by
approximately $0.24 billion during the same period of time.
The Administration is recommending a total combined millage rate for the City of Miami Beach of
6.0237. The total final operating millage decreases to 5.7942 mills, which includes a General
Operating millage rate of 5.6859 and a General Fund Capital Renewal and Replacement millage of
0.1083. The finalvoted debt service millage rate is adjusted fromO.2529toO.2295, a decrease of
0.0234 mills.
The final adopted millage rate provides funding in the proposed budget to partially offset the
following:
o 3 percent Cost of Living Adjustment (COLA)
o 2 percent merit increases for employees to their maximum of pay ranges
. I percent increase in Health lnsurance and 7 percent increase in Dental lnsurance
o 3.9 percent increase in internal service charges
o $2.1 million in program and service levelenhancements
PROCEDURE
Florida Statutes 200.065 requires that at the conclusion of the second public hearing on the final
proposed tax rate and budget, the City Commission proceed in the following specific manner:
1. Adopt an ad valorem millage rate for FY 2013114 operating purposes. The statute requires
the name of the taxing authority, the "Rolled-Back" rate, the percentage increase or
decrease over the "Rolled-back" rate, and the millage rates be publicly announced before
adoption of the millage levy resolution.
State statute requires that only the title be read aloud.
2. Adopt a general operating budget for FY 2013114. Also included, are budgets for the
Enterprise and lnternal Service Funds. This is accomplished by adopting a companion
Resolution. (See accompanying City Budget Agenda ltem).
SUMMARY
!n FY 2010111 the city's approach to addressing the then deficit of $32 million included a
distribution of the shortfall between taxpayers and employees. Taxpayers had their tax rate
increased from 5.6555 to 6.21 55, an increase of 0.56 mills. The goal of the Commission has been
to bring them back to that level as property values increase over time. lt should be remembered
that between FY 2009i 10 and FY 2010111 values declined by $2.0 billion driving the need for an
increase in the millage.
ln FY 201 1112the City took its first step in that direction with a reduction in the millage rate of 0.05
mills. The millage rate for FY 2012113 reduced the operating millage by an additional 0.0746 mills.
ln the FY 2013/14 budget, the millage rate was reduced 0.2275 mills. Over three years, this
reduction represents 63 percent of the goal to get back to a millage rate of 5.6555. The remaining
goalfor millage reduction is 0.2079.
10
FY 2014115 Final Millage
December 2,2014
Page 3
The Administration is recommending a total combined millage rate for the City of Miami Beach of
6.0237, which represents a decrease of 0.0926 mills. The final operating millage decreased
0.0692 mills and includes a general operating millage rate of 5.7942 and a General Fund Capital
Renewal and Replacement millage of 0.1083. The final voted debt service millage rate is adjusted
from 0.2529 to 0.2295, a decrease of 0.0234 mills. The final millage rate decrease of 0.0926 mills
represents approximately half of the remaining millage rate reduction goal of 0.2079 and does not
result in a property tax increase to median or average property owners that qualify for the
homestead exemption and the Save Our Homes cap.
It is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as property values increased. Between FY 1999/00 and FY 2009110, total combined City of
Miami Beach propertytax rates declined approximately2.S mills. ln FY2007/08 alone, the millage
rate declined by approximately 1 .8 mills, with annual savings to the average homesteaded properly
of over $400. Further, despite an adjustment of 0.56 mills in the operating tax rate in FY 2010111,
City of Miami Beach final combined millage rates today remain more than 2.6743 mills lowerthan in
FY 1999/00 (31 percent), and 1 .6493 mills lower than 2006/07 (21.5oh).
ANALYSIS OF PROPERTY VALUES !N MIAMI BEACH
On July 1, 2014, the City received the "2014 Certification of Taxable Value" from the Property
Appraiser's Office stating thatthe taxable value forthe Cityof Miami Beach is $27.1 billion including
$152.2 million in new construction. The preliminary 2014 value represents an increase of $2.4
billion or 9.9 percent more than the July 1,2013, Certification of Taxable Value of $24.6 billion and
an increase of 9.3 percent, excluding new construction.
The comparative assessed values for the Miami Beach Redevelopment Agency City Center
redevelopment district increased from $3.9 billion to $4.2 billion an increase of $315 million or an
8.1 percent increase over 2013 certified values. ln addition, assessed values within the geographic
area formerly known as the South Pointe redevelopment district increased from $3.9 billion to $4.3
billion an increase of $413 million, or a 10.5 percent increase in values over 2013 certified values.
As a result, taxable values in the areas outside the City Center RDA/South Pointe area increased
by 10.2 percent, from $16.9 billion to $18.6 billion, an increase of $1.7 million.
Citywide values excluding City Center increased from $20.8 billion to $22.9 billion, an increase of
$2.1 billion or 10.3 percent. Values outside the City Center area determine General Fund
revenues.
11
FY 2014115 Final Millage
December 2,2014
Page 4
COMPARATIVE ASSESSED VALUES (in billions)
Jon. 1 2013 Volue lin billions]
%Cho
Jon.
,l,2014
Volue (in
billions)
Chonge from 20'l3
Volue lBudoetl
As of July I
2013
(For FY
2013/14
Budoetl
Revised
Volue (For
FY
2013/14
Proiection)
Chonge in
20r 3
Volues
As of July 1
20r 3
lFor 2O14/15
Budqetl
$
(in billions)%Chs
RDA - City Ch $ g.gztt $ 3.6341 $ (0.2323 4.1"1 $ 4.1867 $ 0.3153 8.1"/.
South Pointe 3.914€3.7692 10. r 4561 -3.7"/,4.327!$ 0.4127 lo-5"/"
Generol Fund excl
S.Pte
16.8703 16.2351 (0.634e1 -3.8"/,18.594i $ 1.7239 10.27,
Totol Citywide $ 24.6s6:$ 23.6387 (r.0r 781 -4.1"/,$ 27.108A $ 2.4s19 9.97,
Cirywide Net of
Citv Center $ 20.2851 $ 20.004($ (0.78051 -3.87,$ 22.9217 $ z.teoe 10.3%
DETERMINING THE OPERATING MILLAGE LEVY
The first building block in developing a municipal budget is the establishment of the value of one
mill of taxation, wherein the mill is defined as $1 .00 of ad valorem tax for each $1,000 of property
value. For the City of Miami Beach, the value for each mill is determined by the 2Q14 Cerlification
of Taxable Value and has been set at$27 .1 million. Florida Statutes permit a discount of up to five
percentforearlypaymentdiscounts,delinquencies,etc. Therefore,the95percentvalueofthemill
is $25.7 million. Net of Center City RDA tax increment available to the General Fund, the value of
one mill at 95 percent is $22.0 million.
IMPACTS OF CHANGES IN PROPERTY VALUES
The FY 2013114 operating millage rate for general City operations was 5.8634 based on July, 2013
Certification of Taxable Value. Based on the July 1 ,2014 Certification of Taxable Value, 5.8634
mills would generate approximately $165.1 million at 100% collection ($1SO.g million atg1o/o
collection) in general tax revenues, an increase of $14.3 million at 100% collection ($19.0 million at
95% collection) over FY 2013114 property tax revenues Citywide (General Fund, City Center RDA
and the South Pointe area). The General Fund property tax revenues would increase by $11.9
million, if the FY 2013114 millage rate was maintained.
Further, the January 1,2013 tax roll Citywide declined by $t.02 billion (4.1Yo) between the July 1,
2013 valuation and the July 1,2014 valuation due to appeals, adjustments, etc., which is part of the
reason that the FY 2014115 "rolled-back rate" is significantly less than the FY 2013/14 current
millage rate.
12
FY 2014115 Final Millage
December 2,2014
Page 5
STATE LEGISLATED OPERATING MILLAGE REQUIREMENTS
Pursuant to recently enacted State legislation, the City may elect to approve millage rates above
the roll-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
. Option l: A majorityof the approvalof the Commission Millage is required to approve a millage
up to 7 .2121 (equivalent to 3.1 5 percent increase in property tax revenues). The 3. 1 5 percent
increase is the state per capita personal income gain for the prior calendar year.
. Option !l: A twothirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 7.9333 (equivalent to a 10% increase in the ad valorem revenues above Option l).
. Option lll: A unanimous approval of the Commission or referendum is required to approve a
millage above 7.9333 up to the 10 mill cap
The final operating millage rate of 5.7942 therefore requires a majority approval (4 ot7 votes) of the
Commission.
DETERMINING THE VOTED DEBT SERVICE MILLAGE LEVY
The general obligation debt service paymentforFY 2014115 is approximately $5.9 million. Based
on the July 1 ,2014 Certified Taxable Value from the PropertyAppraiser, these bonds would require
the levy of a voted debt service millage of 0.2295 mills. This represents a decrease of 0.0234 mills.
COMBINING THE OPERATING AND VOTED DEBT SERVICE MILLAGE LEVY
At the July 23,2014 Commission meeting, the Commission set the operating millage at the same
level as FY 2013114 and the voted debt service millage decreased by 0.0234 mills. This represents
a total decrease in the operating millage rate of 0.0234 mills.
On August 29h, the Finance and Citywide Projects Committee voted to reduce the operating
millage rate an additional 0.0692 mills for a combined millage rate reduction of 0.0926 mills
compared to FY 2013114.
The combined millage rate reduction of 0.0926 mills was tentatively adopted by the City
Commission at the first public hearing on September 10, 2014.
lllustrated below is a comparison of the combined millage rates and ad valorem revenues to the
City of Miami Beach for FY 2013114 and FY 2014115, including RDA. lt is recommended that in the
General Fund,0.1083 mills of the totaloperating millage continue to be dedicated to renewaland
replacement, resulting in approximately $2.18 million in renewal and replacementfunding. The
final millage rate is 1 .5% less than FY 2013114 and 21.5o/o less than FY 2006107 .
13
FY 2014115 Final Millage
December 2,2014
Page 6
o/o lncl(Decl
City of Miami Beach Millage Rates
Operating
Capital Renewal & Replacement
Sub-total Operating Millage
Debt Service
Total
FY 06/07
7.1920
0.1820
FY 13t14
5.7551
0.1083
47:a::::,r,:.:
ffi
#HXffiJ
ffiffi
rnc/(Dec)
ffi -0.06e2
s$ffi 0.000c
rrom rrom
FY13l14 FY 06/07
7.3740
0.2990
5.8634
0.2529
-0.0692
-0.0234
-1.2% -21.40/<
-9.3% -23.204
7.6730 6.1163 -0.0926 -1 .50 -21.50/.
IMPACT OF PROPOSED MILLAGE ON PROPERW OWNERS
Homesteaded Properties
Amendment 10 to the State Constitution took effect on January 1 , 1995 and limited the increase in
assessed value of homesteaded property to the percentage increase in the consumer price index
(CPl) or three percent (3%), whichever is less. For 2014, the CPI has been determined to be 1 .5
percent and therefore, the increase is capped at1.5o/o for increased values as of January 1,2014.
Overall, based on the homesteaded properties in the January 1,2013 homestead values as of July
1, 2013 valuation, the median value of homesteaded property in Miami Beach for 2013 was
$132,371, and the average $317,086. Applying the increase to the market value of all existing
homesteaded properties from the 2013 tax roll, and the 1.5 percent CPI adjustment, the impact of
the millage rate adjustment to homesteaded properties would be no increase in property taxes as
shown in the following table.
Homesteaded Prooerties
FY 2013t11
FY 2ot4lts
with 1.5% CPI
Median Averaqe Median Averaoe
2013 Preliminary Taxable Value i 132,371 $ 317,086 $ 134,3s7 I 321,812
City of Miami Beach
Operating
Voted Oebt
Total Miami Beach
$ 776
33
$ 1,859
80
$778
31
$ 1,865
74
$ 809 $ 1,939 $ 809 $ 1,939
I Change in Taxes
Operating
Voted Debt
Total Miami Beach
t 2a
t2l
6
r6'
$t
'Source: Miami-Dade County Property Appraise/s - 2013-average-medlan-homestead-residential-values file
Non-Homesteaded Properties
The annual increase in market value of a non-homestead property is capped at 10 percent (does
not apply to school millages). The city-wide average increase in property values is 9.9 percent.
The property value of individual properties may increase more or less than 9.9 percent, but not
more than 10 percent.
14
FY 2014115 Final Millage
December 2,2014
PageT
H istorical Perspective
It is important to remember that in prior years, the City of Miami Beach significantly reduced tax
rates as propertyvalues increased. Between FY 1999/00 and FY2009/10, propertytax rates
declined approximately 2.8 mills. !n FY 2007108 alone, the property tax rate declined by
approximately 1.8 mills, with annual savings to the average homesteaded propertyof over$400. ln
addition, in FY 2005/06 and FY 2OOO1O7, the City funded $200 and $300 homeowner dividends
paid to homesteaded property owners in the City.
TOTAT COMBINED MI LI.AGE
ll fll
60746rc
FlslY€aE
Although the City increased the operating tax rate by 0.56 mills in FY 2010111, the City has
decreased the millage by 0.4213 mills in the last four years and combined millage rates today
remain more than 2.6 mills lower, or 31 percent, than in 1999/00 and approximately 1 .6 mills lower
than in 2006107. As a result. the proposed prooeftv tax lew is approximatelv $13 million less in FY
2014/15than itwas in FY 2006/07.
8"oc
=
E: 2403 220i 200-9 1Bo.6 160; 14oE 120E 1oo
o
Mr Property Values
303
!o
=20:
A)
co102
=6'oa
-r-Tax Levy including Debt
'07 '08 '09 '10 '11 ',12 '13 '.14 '.15
15
FY 2014115 Final Millage
December 2,2014
Page 8
Property Value, Millage, and Propefi Tax Levy
Toxoble Volues Toxoble Properq
Volues lbillionsl
Finol/Revised
Toxoble
Volues
Ihilli^n<1
Mriloce (oles ,Ibx Lew lin milllons)
Tolol Combined
Cityride
Gnerol
FundlRDA Totol Tu levy
includinq Debl
Generol Fund
Tolol
(including S.
Pointe, ond
Renewol &
FY1997 /98 $ 646 $ 6.40 I 2tOO 749 57.45 46.78
rY1998/99 $ 6.97 $ 6.87 8.9830 7.4990 $ 6032 $ 44.66
FYt 999/OO 7.66 $ 7.54 8.6980 7.4990 $ 6a.29 $ 47.36
FY2W/Ol $8.37 $2 8 5550 739 69 08 49 75
FYzC0t /O2 $ 9.40 $ 9.22 8 3760 7.2990 $ 7597 $ 54.37
tY2A)2/03 $o.56 $ Io4l 8.3220 7 2990 $ 84 81 $ 610s
FY?rN3 /OA $2 Cv)$il.85 8. I 730 95.39 $ 68.1
rY2N4/05 $4.O4 $ 13 86 8. r 730 7.4250 10 74 79 38
tY2C/;.5/06 $7.45 $17 t5 8.0730 7.A810 $35.91 $r 1.69
FY2CXb/O7 22.74 s 22.26 7.6730 7.3740 $68.38 $40.3
tY2@7 /O8 $ 2685 $ 26.14 5 897(J 5 6555 504 25.33
rY2C/]8/@ $ 2690 $ 2589 s.8930 5.6555 $50.59 $25.94
FY2009 o 24.74 $ 23.24 5.9123 5.6555 $38.70 $I5.7
FY?O o/s 221()$ 20.97 6.5025 6.2155 36.55 12.14
FY20 2 $ 21 .98 $ 20.75 6.4539 6. r 655 34 75 11 29
FY20 2 3 $ 23.07 $ 22.02 6.3477 6.0909 $39.10 $14.32
tY2()4 24.66 $23.64 6.1 1 63 5.8634 $43.26 $17.4
tY20 a/5 $ 27.14 6 0237 5 7942 55 tC 27.76
Overlapping Jurisdictional Operating and Debt Service Millages
City of Miami Beach property owners must also pay property taxes to Miami-Dade County, the
Miami-Dade County School Board, the Children's Trust, the South Florida Water Management
District, Okeechobee Basin, Everglades Project, and the Florida lnland NavigationalDistrict. These
taxing authorities represent 70 percent of a Miami Beach property owner's tax bill.
The countywide tax rate for Miami-Dade County decreased by 0.0345 mills to 4.6690; the library tax
rate increased 0.11 15 mills to 0.2840 mills; and the debt service millage increased 0.0280 mills to
0.4500 mills.
The tax rate for the Miami-Dade School District decreased slightly from 7 .9770 mills to 7.9740 mills.
The Children's Trust millage is maintained at 0.5000 mills. As a whole, the millage rates for the
South Florida Water Management District, Okeechobee Basin, Everglades Project, and Florida
lnland Navigational District decreased 0.0174 mills to 0.4187 mills.
With the final rates for FY 2014115, the Miami Beach portion of the FY 2014115 tax bill is
approximately 30 percent of the total bill. Of note. the Countv millaoe is 0.9830 mills less than their
millaqe in FY 2006/07. as compared to the Citv's final adopted millaqe which is 1.6493 mills less
than the Citv millaoe in FY 2006/07. Further, the School Board millage is only minimally below the
FY 2006107 millage rate, despite the recently proposed decrease. The significant difference in the
total overlapping millage rate is a direct result of the City's effort to keep the millage rates as low as
possible. A summary of the tax rate changes is provided in the following table.
16
FY 2014115 Final Millage
December 2,2014
Page 9
OVERI.APPING TAX MII.TAGE FY06107 Ft Ltl74 Variance
lroml!14
Variance
lrom 06107
t4hs
Total
CiW of Miami Beach Millage Rates
Operating 7.1921 5.755 {rfif,qr -0.069 -1.505
Capital Renewal & Replacement 0.1821 0.108:0i[08:0.000({.073
Subtotal Operatinr Millage 7.3741 5.863 5tt94:.0.069i .1.579t
Voted Debt Service 0.299r 0.2521 'i :32!-0.023r {.059!
Tota 7.57?t 6.116:1A -{l.(xr2(-1.549!3&
vliami Dade County
Countvwide 5.615r 4.703 a 9t -0.034!{.946(
Iibrary 0.485(o.r77l A:r1Ml 0.111:4.202(
Debt Service 0.285(o.4221 0380(0.028(0.165(
Subtota 5.385t 5.298{5,40:}0.105t -0.983(27"1
;chool Board 8.10sr 7.9771 7$744 -0.003r .{1.131(t*,t
:hildren's Trun 0-4221 0.500(0;!0O 0.000{0.078(a
)ther 0.736r 0.445!0.rt18l -0.025r 4.317i 2,
Tota 2r.3221 20.336t . -,at,,Ll 4.017/-3.m2r lov/,
lmpact of Gombined Tax Rates of Overlapping Jurisdictions on Homesteaded Properties
The median and average January 1,2013 taxable values of $132,371 and $317,086, respectively,
willincreasebyl.So/oCPlinFY2014/15duetotheSaveOurHomesCapwhichonlyallowstaxable
values to increase by 3.0% or CPl, whichever is lower.
Applying the final combined millage rates to the median and average taxable values results in an
additional $38 for the median and a $92 increase for the average. These increases are mitigated
by no increase in property taxes for the median or the average from the reduction in millage in the
City of Miami Beach's portion of the property tax bill.
Median properties would pay approximately $2,729 for all taxing jurisdictions combined, while the
average taxes generated would be approximately $6,540 per homesteaded property. Of these
taxing jurisdictions, the highest component is the Miami-Dade School Board, at $1,071 for a
median value property, and $2,566 for an average valued property.
The following table provides examples of changes in property taxes for homesteaded properties
using the proposed tax rates and potential changes from 2013 values.
17
FY 2014115 Final Millage
December 2,2014
Page 10
lmpact on Homesteaded Properties Assuming
Chanoes ln Taxable Value from Januarv 1. 2014
FY 2013114
FY 2014t15
with 1.5% CPI
Median Average Median Average
l0l3 Preliminary Taxabls value J 132,311 $ 317,085 E 134,357 $ 321,842
City of Miami Beach
Op€rating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
$ 776 $ 1.859
33 80
s n8 $ 1.865
31 74
$ 809 $ 1.939 $ 809 S 1.939
701
1,056
125
1,680
2,529
300
7m
1,071
123
1,739
2,566
296
Tota $ 2.691 $ 6.448 $ 2.729 $6,540
lhanoe in Taxes
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
$ 2$ 6
(2) (61
$-$
25
15
(2)
59
37
(4,
Total $ 38$92
As with the City of Miami Beach millage rates, impacts of the combined jurisdictional millage rates
for non-homesteaded properties are based on the individual property values.
CONCLUSION
The Administration recommends adoption of the attached Resolution which adopts final operating
and debt service millage rates for FY 2014115.
LM/JW
e,
J
18
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING:1) THE FINAL AD VALOREM
MILLAGE OF 5.7942 MILLS FOR GENERAL OPERATING PURPOSES,
wHrcH rs THTRTEEN AND FOUR-TENTHS PERCENT (13.4%) MORE THAN
THE "ROLLED-BACK" RATE OF 5.1076 MILLS; AND 2) THE DEBT SERVICE
MTLLAGE RATE OF 0.2295 MTLLS FOR FTSCAL YEAR (Fyl2014t15.
WHEREAS, on July 23, 2014, the City Commission following a duly noticed public
hearing, adopted Resolution No. 201 4-28674, which set the proposed general operating millage
rates at 5.8634 mills (excluding debt service) for general operating purposes, and 0-2295 mills for
debt service, a reduction of 0.0234 mills from the FY 2013114 debt service rate; and
WHEREAS, on August 29, 2014, the Finance and Citywide Projects Committee
recommended a reduction of the general operating millage rate of 0.0692 for a proposed general
operating millage rate at 5.7942 mills (excluding debt service), for a total reduction of 0.0926 mills
from the FY 2013114 rate for general operating purposes, and 0.2295 mills for debt service; and
WHEREAS, at the first public hearing on September 10, 2014, the Mayor and Commission
tentatively adopted the operating millage rate of 5.7942 mills for general operating purposes, and
0.2295 mills for debt service; and
WHEREAS, at the second public hearing on September 30, 2014, the Mayor and City
Commission passed and adopted Resolution No. 2014-28759 which adopted the final operating
millagerateof S.T942millsforgeneral operatingpurposes, and0.2295 millsfordebtservice; and
WHEREAS, on November 17,2014, the City of Miami Beach received the Florida
Department of Revenue's (DOR) notice that the City of Miami Beach was not in compliance with
Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement published in
the Miami Herald on September 25,2014; and
WHEREAS, a special City Commission meeting to hold the new final hearing as provided
in DOR's notice has been scheduled for December 2,2014 and has been duly advertised; and
WHEREAS, Section 200.065, Florida Statutes, requires that at the conclusion of the
special public hearing on the City's proposed tax rate and budget, the City Commission: 1) adopt
the final ad valorem millage rate for FY 2014115 operating purposes; and 2) the required Debt
Service millage rate; this is accomplished by adopting a Resolution that includes the percentage
increase or decrease over the "rolled-back" rate; and
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE Clry OF MIAMI BEACH, FLORIDA, that pursuant to Section 200.065,
Florida Statutes, there is hereby levied a tax for FY 2014115, on all taxable and non-exempt real
and personal property located within the corporate limits of the City of Miami Beach, Florida, as
follows:
19
(a)For the purpose of operating the government of the City, the rate assigned
amounts to 5.7942 mills. Also included are appropriate reserves and
contingencies, which are not limited to reserves for tax discounts and
abatements of uncollected taxes.
The millage rate reflected is thirteen and four-tenths percent (13.4%) more
than the "Rolled-back" rate of 5.1076 mills.
For the purpose of providing payment on the principal and interest
portions of the General Obligation Bond Debt outstanding, the rate
assigned amounts to 0.2295 mills.
PASSED and ADOPTED this 2nd day of December. 2014.
Philip Levine, Mayor
(b)
ATTEST:
Rafael Granado, City Clerk
APPROVED AS TO
ronu & IANGUAGE
& FoR ExEcuTlPN / IWr W''r
20
i-? l. iAlll$.p,is,$-v,{Ygr$l;, #!1_H]ta_qa,L,s$:ar€Iliarnillsald.e*n I l-llAHl HERAD
:"...-,
CITY OF
'TIIAMI
BEACH
NOTICE OF PUBLIC HEAHNGS
NOTICEtS HEREBY oiven thalPublicHearinqswill be held bythe Mayorand
City Commission ofthe City of Miami Beaefr, Florida,jn the-C-ommission
rs, 3rd {loor, City }tail, 1700 Convrention Canter Driv8, Miami Beach,
on Tuesday, De&mber 2,2014, to considerthe following:
5:{n &m.
A BElolutionAdopting: tlThs FinalAdValorem Millage Of 5'?942 Mills Fot
Ganerax ooehtinh Prirnae<. whl*r lsThineen AndFour-Tenths Peroent
Ralael E. Granado, Ciry Clerk
City of MiamiEeach
General Ooerati n o Pu rooses, ll1rhi*l ls Thinean And Four-Tenths Peroent
tle.a!6t M;refnariTne'Rotted-gac*' Fate Ot 5,t076 Mills; And 2)The Debt
Servicd Millaoe Rsre Ot0.2295 Milk For FiscalYear IFY) 201#15. lnquiries
may be direiaed rc the Sudgel & Pertormance lmprovemenl. Oflbe at
3&.673.7514.
5:01 $m.
A fieiioluriort Adopting Fiffit Sudgets furThe Generat, G.O' Oebt Service"
HOAna Vitore*rax5s, Enterpriie, lnrernal Service Funds, and Special
Renenue funds For FisialYeai {FY) 201,U15. lnquiries may be direaad to
rfi€ 8!rd$et & Ferfor}?arre lmprovemeal Ottie at 305,6737510.
5:(E p.m"
A Heiolution OfThe Soard Of Direaors OfThe Normandy Shoros Local
Governm€nt Neiqhborhood lmDrovement Districr Adopting The Fiflal Ad
Valorem MillaseEate Ot 1.1305 Mills For FiscalYear {FYi 2014115 ForThe
Normandv Sh6res Local Government Oistrict,Which ls One Percent (t.ffi61
LessThanthe -Bolled-8ack" Rate Of 1.1391 Mills. ,nquiries m ay be direaed
tr dre Sudgsr * Performanm lmprovement Oftice a? 305.673,7510.
5:@ p-rn.
A Relolution OfThe Board Of Directors OfThc NormandY Shores Loral
GsverRment Neighborhood lmprovement District Adopling The Finsl
Operating BudgeiFor FiscalYear {FY} 2O1.U15. tnquiries may be direded to
the Budget & forformane lfiprovement Offix at 305.673.7510.
SrSl p.m.
A Bdsolution Adopting The Final Capital lmprovernent F,an for fiscal
Years {FY} 201411}201Eng And AdopiinsThe.City OJ Miami Beach Final
Capitai Brioget for {FY} 201rv15. rrqrr;iiesrray be.rire6ts.t ro I&e SuCger&
Pe io r m a ncb I m p ro ve m e nt 0 flice at 3A5.67 3. 7 5 fi .
5:04 p.m.
A Bdsolution Of The Chairperson And Members Of The Miami Beadt
Redevelopment Agency, A-dopting And APpropriating The Operating
Eudget For The Ciry Center ileddvelopmeni Area, The Atthor-Shopr
And-Parkirts Garage, AndThe Penrsylvania Avenue Shops And Parting
GaraEe Foriiscal Yejr 201#15. lnquiries may tu directld to the Budget &
Ferlormarrce lmprotement Oltice at 305.673,7514,
5:6 p.m,
A Rdsolution Ol The Chairn*rtan And Members Of The Miami Seach
Redevelopment Agencv IRDA). Adopting And Appropriating The Miami
Beach Releveiopnient Agency Caphil Btrdger For Fiscal Year {FY, ?g]{!9And Adopting *re Cepjial lmprdvement Flan For Fiscal Yeats 2014115
Through 2ot&t9, loqut'xes ,",ay be dbected to the Eudget & Ferfarmance
I n provement Oflice at 3*5.673"7 510.
5:06 pJn.
A Risolution Adiontiffi Thc First Amcndmenl To The Capital BudEei
For RscalYear (fYl 20i4lt5. lnquiiles may be directed to the Sudget &
Pe rlofina rlr,e !fi p rovene nt O ffice at 3a5.673.75 1 o.
lnterested Darties are invited to appear at this meeting, or be represented
by an agenr, or to express rheir'views in wrhing addressed to the Ciry
Cimmisii*n. rlo the City CIerlL 't700 Convontion Center Drive,'ln floar,
Ciw Hatl. Miami Beach. Florida 33139. Cooies of these items are available
for'oublic insoefiion Surino normal buiiness hours in the CitY Clerk's
Offiie, 1700 Convention Center Drive, 1* FIoor, C;ry Hall, M;ami Bea&,
Florida 3139.This meeting, or any hem therein, may be continued, and
under sudr circumstances, additiorEl legal notice need not be provrded.
fursuam to Secrion 286.0105, Fla. Stat, rhe Ciry hereby advises ihe public
$atita person decidesto appeal any decision mbda byrh* ChyComrnissicn
wkh respect to any mauer onsidered at its meeting ar its hearing, suefi
oerson must ensure lhat a verbatim record of the proc€edings is made,
iarhich record includes the testimony and evidence upon which lhe appeal
is to be based. This notice does nof constittrte consint by the CitY for the
introdustion ol admission of otienirrise inadmissible or irrdlevam ervidence,
nor does it authorire *tallenges or apt€*ls ncl *ther'.Irise allow€d by law.
To reauest this material in aharnate format. sign language interprder {tive-
day nbtice required!, information on access for persons with disabilides,
anil/or anv aciommodation to review any document or panicipate in anY
Ciw.sponiored proceedinqs, call 305.604.2it89 and select 1 for English
or 2 firr Spanish, then option 6;TTY users may call via 711 (Florids RelaY
$erviceJ.
21
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD
VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FORTHE
FISCAL YEAR 2014115
lntended Outcome
Ensure expenditure trends are sustainable over the long term
upporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following area for the City related to
value for taxes paid:
o Percentage of residents rating the Overall Value of City services for tax dollars paid as excellent or good
(Residents: 58%: Businesses 54%)
Item Su dation:
The FY 2014115 General Fund Operating Budget is $280.0 million, which is $15.9 million or 6.0 percent more than
the FY 2013114 adopted budget of $264.1 million. The City's Operating Budget in total for FY 2014115 is
$501,924,000 including the General Fund, General Obligation Debt Service, Enterprise Funds, Special Revenue
Funds and Transfers to the Redevelopment District. This amount is net of lntemal Service Funds and lnterfund
Transfers.
The final millage rate decrease of 0.0926 mills represents approximately half of the remaining millage rate reduction
goal of 0.2079 and does not result in a property tax increase to median or average property owners that qualif, for
the homestead exemption and the Save Our Homes cap. The FY 20'14115 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic planning process and
2014 Community survey.
The FY 2014115 operating budget preserves service levels to the community and adds $60,000 in reductions and
$1.9 million in employee givebacks to almost $79 million in reductions in predominantly recurring expenditures over
the last 8 years. The proposed property tax levy is approximately $13 million less in FY 2014115 than it was in FY
2006107.
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida Depaftment of
Revenue (DOR) ofticially notified the City of Miami Beach that we are not in compliance with Truth-in-Millage (TRIM)
law due to an error in the Budget Summary advertisement posted in the Miami Herald on September 25, 2014. Per
DOR's requirements, this item will re-adopt the final FY 2014/1 5 budgets for the General, G.O. Debt Service, RDA
Ad Valorem Taxes, Enterprise, lnternal Service, and Special Revenue Funds.
Financia! lnformation:
Source of
Funds:
Amount Account
1 $280,079,000 GeneralFund Operating
2 $5,928,000 G.O. Debt Service
3 $20,210,000 RDA Funds-Ad Valorem Taxes
4 $179.846.000 Enterorise Funds
5 $75.s36.000 Special Revenue Funds
Total $501.924.000 *Net of lnternal Service Funds and Transfers
$78,396,000 lnternalService Funds
OBPI $59,67s,000 lnterfund Transfers
Financial lmpact Summary: The General Fund operating budget is only 18 percent more than the FY
2006107 , in spite of 18 percent growth in the Consumer Price lndex (CPl) in a similar period, 98 percent growth in
oension costs. and manv new facilities and oroiects cominq on line.
IAMIBEACH 22
g MIAMIBEACH
City of Miomi Beoch, I700 Convenlion Cenler Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: December 2,2014
the City
SUBJEGT:
CITY OF MIAMI BEACH, FLORIDA, ADOPTING FINAL BUDGETS
FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM
TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL
REVENUE FUNDS FOR FISCAL YEAR 2014115
TRIM COMPLIANCE
This item was originally adopted on September 30, 2014. On November 17, 2014, the
Florida Department of Revenue (DOR) officially notified the City of Miami Beach thatwe are
not in compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement posted in the Miami Herald on September 25, 2014. Per DOR's
requirements, this item will re-adopt the final FY 2014115 budgets forthe General, G.O. Debt
Service, RDA Ad Valorem Taxes, Enterprise, lntemalService, and SpecialRevenue Funds.
ADMINISTRATION RECOMMEN DATION
The Administration recommends that the City Commission adopt the attached Resolution
which establishes final budgets for the General, G.O. Debt Service, RDA Ad Valorem
Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year (FY)
2014115.
PROCEDURE
As outlined in the companion General Operating Millage Agenda ltem, Section 200.065,
Florida Statutes specifies the manner in which budgets are adopted. First, the finalmillage
rate for both the general operating and debt service is adopted, then immediately thereafter,
final budgets by fund are adopted. The attached Resolution adopting final budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, lnternal Service, and
Special Revenue Funds for FY 2014115 is therefore presented to you at this time for
adoption.
Additional details are contained in my Budget Message which is attached, however,
highlights of that document are outlined below.
23
Adopting Final Budgets
December 2,2014
Page 2
GENERAL FUND CURRENT SERVICE LEVEL BUDGET DEVELOPMENT
As in past years, the FY 2014115 Work Plan and Budget was developed through an
intensive review process with our City Commission. Preliminary budget information was
provided at the Commission Retreat on June 4th and in meetings with the Finance and
Citywide Projects Committee (FCWPC) on July 16, August 13, and August 29. The
proposed budget was tentatively adopted by the City Commission at the first public hearing
on September 10, 2014.
The General Fund is the primary source of funding for the majority of City services.
Revenues are derived from ad valorem property taxes, franchise and utility taxes, business
license and permit fees, revenue sharing from various statewide taxes, user fees for
services, fines, rents and concession fees and interest income. Additionally,
intergovernmental revenues from Miami-Dade County and Resort Taxes contribute funding
for tourist-related activities provided by General Fund departments.
The first step in preparing the FY 2014115 budget was an evaluation of Current Service
Level (CSL) revenues and expenditures. CSL revenues represent the amount of revenues
that would be generated based on existing tax rate, fees and charges. CSL expenditures
represent the expenditures associated with providing the same level of service nextyearas
in the current budget year.
At the strategic planning retreat on June 4,2014, the Commission was briefed regarding the
preliminary General Fund Current Service Level (CSL) budget. Property taxes comprise
44o/o of the total General Fund revenue and are a key driver of CSL revenues. The Property
Appraiser provided the preliminary 2014 property values on June 1 ,2O14. The preliminary
2014 property values increased 9.4o/o, which resulted in an increase of $11 million in
General Fund property tax revenues.
CSL revenues were estimated to increase $12.7 million due to an $11 million increase in
property tax revenues, a $2.5 million increase in building permit revenue, a $1 million
increase in electric utility and franchise taxes, and a decrease in prior-year set-aside (one-
time revenue) of $1.8 million. The Resort Tax contribution and Parking fund surplus
contribution were assumed to be flat.
CSL expenditures were estimated to increase $10.7 million due to salary increase from a
3% cost of living adjustment (COLA) and 0-2Yo merit pay, the impact of annualized costs for
items added during FY 2013114,the impact of CSL department requests, and savings in net
lower pension contributions due to savings in Fire and Police form last year's pension
reform offset by a slight increase in MBERP pension contribution.
The preliminary CSL presented at the June 4th strategic planning retreat totaled a net
surplus of $2.0 million. Since that time, the CSL was updated with the fiscal impact of two
items. On July 1st the Property Appraiser provided the certified taxable values for 2014
which are the official numbers used for the budget process. The certifled taxable values
increased 10.3o/o, net of the City Center Redevelopment Area, which was higher than the
preliminary taxable value of 9.4%. This difference results in an additional $650,000 of
property tax revenue.
24
Adopting Final Budgets
December 2,2014
Page 3
On the expenditure side, additionalwindstorm insurance coverage of $335,000 was added
to the FY 2013114 budget in the Risk Management fund at the June 11th Commission
meeting. The Risk Management fund is an internal service fund that charges out all of its
costs to other departments in various funds. The General Fund comprises approximately
60% of the Risk charges so the impact to the General Fund for the FY 2014115 CSL is
$201,000.
The net result to the preliminary CSL surplus of $2.0 million given $650,000 of additional
property tax revenue and $201,000 of additional windstorm coverage expenditure is an
updated CSL surplus of $2.45 million.
FY 20t4lt5 CSL UPDATE
CSL Revenues
CSL Expenditures
L2.7
LO.7
million
million
Net Su rplus/(Shortfall)
Preliminary CSL Surplus , S
Additional Property Tax Revenue
Additional Windstorm Coverage Expense
2.O million
2.O million
0:6s0. , miJlion
(0.2) million
Net Surplus/(Shortfall)2.45 , million
Approaches to Balance
At the August 13,2014 meeting with the Finance and Citywide Committee, Administration
recommended efficiencies totaling $60,000 and presented possible enhancements totaling
$2.45 million. The Committee approved the recommended efficiencies and all but $56,000 of
the enhancements. The Committee directed Administration to evaluate a millage rate
reduction of O.O22O and determine the amount of enhancements that could be tourism-
related and eligible for Resort Tax funding.
At the next meeting Finance and Citywide Committee on August 29th, Administration
proposed a combined millage rate decrease of 0.0926 mills (includes 0.0234 debt service
rate reduction). The proposed millage rate decrease represents approximately half of the
remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. In order to absorb the millage rate reduction, the
enhancements were reduced by a total of $630,000 and the Resort Tax transfer to the
General Fund to offset tourism eligible expenditures was increased by $1,1 19,000.
25
Adopting Final Budgets
December 2,2014
Page 4
These changes result in the ability to reduce property tax revenue $1.5 million and coupled
with the existing impact of $516,000 from the Debt Service millage rate decrease, result in
$2.0 million less in property tax revenue from the proposed millage rate decrease.
Taking into account discussions at the Finance and Citywide Projects Committee meetings,
the $2.45 million surplus in the General Fund Current Service Level Budget has been
balanced through a combination of proposed efficiencies, enhancements, and changes in
revenues despite an additional millage rate reduction of 0.0926.
Efficiencies, Reductions and Revenue Enhancements
As with the preparation of budgets for the last seven years, departments are continuing to
analyze and present their budget from two perspectives: 1) reviewing for potential
efficiencies, reorganizations to reduce cost, etc., without adversely impacting services; and
2) performing a modified zero-based analysis of each department budget, identifying
potential service reduction alternatives versus core functions. For each of the potential
service reductions, departments provided the type of impact and the magnitude of the
impact. Core functions were defined as those functions which, if cut, render it impossible for
the department to provide basic service at a reasonable level.
ln spite of the significant reductions in the General Fund over the last seven years, we
continue to be proactive in locating additional efficiencies in the General Fund. For FY
2014115 approximately $60,000 of efficiencies are included in the proposed General Fund
budget. The proposed efficiencies to our existing programs and services are shown in
Attachment A.
Three efficiencies are recommended in the FY 2014115 Budget. The first is to reduce
contractual television production costs by 50 percent by adding an in-house Media Specialist
PrdriEry Ee\q!,!e ......
iremmrv epenaiui
AddilioEl Prop€dy Tu Rsw trom Cstified PrcF. VdtE m July ld
Addiiioml Windsbm Cos4e Ere ffiEd d Jm 1lh Comi$ion iream
Fhal CSL SurplE (Shfff.ni
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26
Adopting Final Budgets
December 2,2014
Page 5
position in the Communications Department resulting in a savings of $60,000 to the General
Fund.
The second efficiency eliminates three vacant Firefighter I positions added during the FY
2010111 budget process to reduce overtime on the weekends. The weekend program has
been deemed ineffective and the savings from eliminating the positions are proposed to be
applied for a Training Division Chief, which is the Fire Department's highest priority
enhancement request. The savings from the efficiency is offset by the cost of the
enhancement.
The third efficiency in the Property Management Department was approved by the City
Commission on July 23,2014. This efficiency implements a new service model for trades
such as carpenters, electricians, masons, painters, and plumbers. This is part of an overall
strategy to empower each department to control priorities in order to improve the level of
maintenance and condition of ourfacilities. ln the2014 Community Survey, residents rated
the appearance and maintenance of the City's public buildings at 79 percent, a decrease
from 87 percent in the 2012 survey. The new model should provide greater flexibility and
potentially enhanced services for specialty work while not resulting in any employees losing
employment with the City. However, we will be reducing the number of positions by nineteen
with associated savings in equipment, materials, supplies, etc. ln addition, the new model
provides greater flexibility by allowing each department to address their own priorities,
minimize delays, and avoid competing department interests. The seventeen employees
affected by the change (two positions were vacant) will be placed in alternate positions
within Public Works and the Parks and Recreation department. Furthermore, their current
compensation and benefits would not be impacted. Any savings resulting from this change
would be used to enhance services.
Service Enhancements
The proposed enhancements found in Attachment B reflect services that our residents and
businesses identified as important to them during the 2014 Community Satisfaction Survey
or priorities identified at the City Commission retreat on June 4,2014. The enhancements
also help further three priorities I identified during my selection process: (1) increasing public
cleanliness and safety, (2) focusing on customer service to our residents, businesses, and
visitors, and (3) improving the administrative operations that are critical to our service
delivery.
Highlights of the $5.8 million of enhancements funded across all funds to address priorities
in the City's Strategic Plan include:
o Address flooding and the mitigation of sea-level rise by adding funding for a formal
Mitigation Plan, enhanced stormwater pump maintenance, and several positions to
implement the estimated one-hundred planned stormwater projects overthe nextfive
years.
o The implementation of Body Camera programs to improve accountability in the
Police, Code Compliance, Building, Fire, and Parking departments.
. Several enhancements to improve cleanliness including outsourcing the existing
Cleanliness and Appearance lndex and creating a new Parking Garage lndex and
Bathroom lndex. Also included are the addition of attendants at beachfront
27
Adopting Final Budgets
December 2,2014
Page 6
restrooms in Lummus Park and 21st Street, supporting the "can on every corner"
initiative by adding more litter cans across the City, and enhancing the cleanliness
and appearance of City parking garages by increasing the frequency of pressure
cleaning and washdowns.
. lmprove traffic and mobility by creating a new North Beach Trolley, deploying
lntelligent Transportation System solutions for special events, implementing
enhanced loading zone enforcement, promoting a bicycle safety campaign, and
creating a Mystery Rider program to assess the level of service on our trolleys.
o Establish a more proactive code compliance environment by adding dedicated
officers in the Entertainment District and a unit to enforce Short-Term Rentals.
lmprove the ability to more effectively schedule for special details such as noise,
vendors, and flyers/handbills by converting twelve part-time positions to six full-time
Code Compliance Officer positions.
o lmprove security at our city parks by creating a new Park Ranger program and
address homelessness at Lummus Park and other locations by conducting sweeps,
providing forambulance service, enhanced tracking of the homeless, and additional
shelter beds.
. Enhance communications with our residents by implementing a new 3-1-1 customer
service model, enhancing programming on Miami Beach TV, and enhance the City's
website and social media capabilities.
. Enhance hurricane and disaster preparation by funding key equipment and address
security upgrades in City facilities that will be supplemented by grant funds.
o Strengthen internal controls by adding a position in lnternalAudit to increase audit
coverage as well as the quality and frequency of audits.
. Support excellence of our public schools by funding professional development at
Nautilus Middle School and Miami Beach Senior High to help sustain the
lnternational Baccalaureate prog ram.
. lmprove the building development process by providing optional expedited plan
review services, additional administrative support to the five Development Review
Boards, ensure compliance with parking impact fees, and establish an unsafe
structures panel.
. Several administrative enhancements including the implementation of the first phase
of an Employee Wellness program, improving the computing environment consistent
with best practice by reducing personal computer replacement from five to three
years, improving promptand comprehensive legalservices, enhancing training in the
Fire Department, creating an Employee Suggestion program to spur innovation,
expedite the procurementof goods and services, and enhance the implementation of
new parking technology systems.
A list of potential additional enhancements requested by departments but not recommended
by me in the Proposed Budget can be found in Attachment C. While manyof these potential
enhancements are important and should be considered over time, they were considered a
lower priority than those included in the FY 2014115 Budget and Work Plan.
28
Adopting Final Budgets
December 2,2014
Page 7
lncreased Use of Resort Taxes to offset Tourism Eligible Expenditures in the General
Fund
Based on an outside consultant study conducted in 2010 using FY 2007108 actual costs, it is
estimated that there are approximately $50.5 million in eligible resort tax expenditures in the
General Fund. However, $8.8 million of these costs were estimated as being addressed by
dedicated funding pursuant to the Miami-Dade County Convention Development Tax
interlocal agreement, thereby resulting in approximatelv $41 .7 million in eliqible Resort Tax
expenses in the General Fund.
These include expenses associated with police officers serving entertainment areas; a
portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced
code compliance provided to respond to evening entertainment area violations and staffing
of special events; other code compliance activities in tourism and visitor related
facilities/areas; Tourism and Culture Department and the CulturalArts Council; museums
and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of
revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor
Center funding; holiday lights; Jewish Museum; Miami Design Preservation League (MDPL);
Orange Bowl; monuments; etc.
Based on FY 2013114 resort tax collections to date, it is estimated that there will be an
additional $1,119,000 available in resort tax collections to provide additional funding for
these General Fund activities in FY 2014115. The total Resort Tax Fund transfer to the
General Fund for FY 2014115 is approximately $34.1 million.
FY 2014l15 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water, Sewer, Stormwater, Parking, and
Convention Center Departments. The FY 2014115 Enterprise Funds Budget is $179.8
million. This represents an increase of $19.0 million (12 percent) from the FY 2013114
budget of $160.8 million, primarily due to:
o lncreases in salary (3 percent COLA and 0-2 percent Merit) and health insurance
costs of 9 percent
o An $8.7 million increase in Stormwater to support the strategic planning initiative to
address flooding and sea-level rise over the next five years. This increase is
supported by a monthly Stormwater rate of $16.67 per Equivalent Residential Unit
(ERU), which represents an increase for a residential customer of $7.61 per month
above the FY 2013114 amount of $9.06 per month.
. A $5.1 million increase in Sewer due to an increase of fees charged by Miami-Dade
Water and Sewer Department (WASD) to treat the City's wastewater, increase in
scheduled debt service for outstanding debt, lower annual true-up from WASD,
higher DERM fees, and existing operating deficit. This increase is supported by a
monthly fee of $7.55 per thousand gallons, which represents an increase of $1.21
per thousand gallons from the FY 2013114 rate of $6.34 per thousand gallons.
29
Adopting Final Budgets
December 2,2014
Page 8
o Parking enhancements totaling $1.0 million to increase the cleanliness and
appearance of the City parking garages, implementation of loading zone
enforcement, creation of a new Garage Cleanliness lndex, and implementation of a
new body camera program.
o Sanitation enhancements totaling $851,000 to provide better service at beachfront
restrooms by adding attendants to the restrooms in Lummus Park and 21"1Street on
weekends, holidays, and special events, support the "can on every cornef initiative
by adding more litter cans across the city, and creating a new Bathroom Cleanliness
lndex to assess the 64 public restrooms throughout the city.
o Water reflects a small rate increase of $0.07 to pass through the Miami-Dade County
increase to wholesale rates for the purchase of potable water.
FY 2014/15 INTERNAL SERVICE FUND BUDGETS
lnternal Service Funds are comprised of the Central Services, Fleet Management,
lnformation Technology, Risk Management, Medical & Dental, and Property Management
Divisions. The FY 2014115 lnternal Service Fund budget is $78.4 million, or 3.97o, higher
than in FY 2013114. lnternal Service costs are completely allocated to the General Fund and
Enterprise Fund departments, and the Risk Management Fund reimburses the General
Fund for the cost of legal services.
FY 2014115 RESORT TA)( FUND BUDGET
The FY 2014115 Resort Tax budget is $62.9 million, an increase of $2.1 million or 4 percent
from FY 2013114. This reflects the continued increase in resort tax revenues, consistent
with other tourism indicators throughout the County, but especially in Miami Beach.
Highlights for FY 2014115 include:
. New enhancement of $476,000 to support the initiative to provide better service at
beachfront restrooms by adding attendants to the beachfront restrooms in Lummus Park
and 21st street on weekends, holidays, and special events.. Newenhancementof $200,000 to deploy interim lntelligentTransporation System (lTS)
solution for major special events and high impact periods.
. $34,084,000 (a $1 ,1 19,000 increase) is provided to the General Fund to support new
and continuing tourism eligible expenditures. New examples include more proactive
code enforcement, cleanliness index, park ranger program, homelessness at Lummus
Park, and hurricane and disaster preparation equipment, and increased support for the
Miami Beach Botanical Garden. Continuing expenditures include public safety programs
such as ocean rescue, police services on Lincoln Road, Ocean Drive/Lummus Park,
Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic
enforcement and special event staffing; and fire rescue units in tourist and visitor areas.
The funding also supports code compliance services to respond to evening
entertainment areas and provides for a portion of the operational costs of the Tourism
and Cultural Development.
30
Adopting Final Budgets
December 2,2014
Page 9
. $3 million for enhancing the outcomes from major events such as Memorial Day,
including management, Goodwill Ambassadors.
o The contribution to the greater Miami Convention and Visitors Bureau remains flat at
$5.4 million pending contract negotiations expected to result in a performance-based
contract.
o The contribution to the Miami Beach Visitor and Convention Authority will increase from
$2,289,000 to $2,410,000 based on the legislated funding formula.
. $173,000 is provided to continue the local Miami Beach marketing campaign, to be
matched with funds from the Greater MiamiConvention and Visitors Bureau, the Miami
Beach Visitorand Convention Authority, and the CulturalArts Council. !ncluding $73,000
for the Washington Avenue tourism enhancement initiative.
. $230,000 for holiday decorations.
. $100,000 for the sponsorship fee to help offset marketing and advertising expenses
associated with the Ms. USA or equivalent event
CONCLUSION
ln summary, the final millage rate decrease of 0.0926 mills represents approximately half of
the remaining millage rate reduction goal of 0.2079 and does not result in a property tax
increase to median or average property owners that qualify for the homestead exemption
and the Save Our Homes cap. The FY 2014115 Budget includes service level
enhancements that address high priority needs of the City as identified through the strategic
planning process and 2014 Community survey.
The Administration recommends adoption of the attached Resolution which establishes final
budgets for General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, and lnternal
Service, and Special Revenue Funds for FY 2014115.
Attachments
JLM/JW_----.-
ftl,r)\__y
31
RESOLUTION NO.
A RESOLUTION ADOPTING FINAL BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES,
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE
FUNDS FOR FISCAL YEAR 2014115
WHEREAS, the City Manager's proposed General Fund operating budget released
September 9th, 2014 was $280,079,000 and the total proposed operating budget for FY 2014115 nel
of transfers was $501,924,000 including the General Fund, General Obligation Debt Service,
Enterprise Funds, Transfers to the Redevelopment District, and Special Revenues as shown in
Exhibit'4"; and
WHEREAS, on September 10, 2014, the City Commission held its first duly noticed public
hearing and adopted the Tentative FY 2014115 Operating Budget; and
WHEREAS, on September 30, 2014, the City Commission held its second duly noticed public
hearing and passed and adopted Resolution No.2014-28760 which adopted the Final FY 2014115
Operating Budget; and
WHEREAS, on November 17,2014, the City of Miami Beach received the Florida Department
of Revenue's (DOR) notice that the City of Miami Beach was not in compliance with Truth-in-Millage
(TRIM) Iaw due to an error in the Budget Summary advertisement published in the Miami Herald on
September 25,2014; and
WHEREAS, a special City Commission meeting to hold the new final hearing as provided in
DOR's notice has been scheduled for December 2, 2014 and has been duly advertised; and
WHEREAS, the final General Fund budget includes $1.9 million in employee givebacks;
$60,000 in efficiencies; brings in an additional $1.1 million in Resort Tax revenues to the General
Fund to offset to'urism-eligible expenditures; and
WHEREAS, the FY 2014115 final General Fund budget totals $280,079,000 and is about 18
percent more than the FY 20OO|O7 budget despite pension contribution increases of 98 percent
during the same period, in spite of the fact that inflation during that period, was approximately 18
percent; and
WHEREAS, the finat General Fund budget includes a revenue increase of $15.9 rnillion over
FY 2013114, primarily due to increases in property tax revenue, transfers from resort taxes, increases
in licenses and permits; and
WHEREAS, the final Enterprise Fund budgets total $179,846,000; and
WHEREAS, the final budget for lnternal Service funds, which are wholly supported by
transfers from the General Fund, Enterprise Funds and the Redevelopment district, is $78,396,000;
and
WHEREAS, the final Special Revenue Fund budgets total $75,536,000; and
WHEREAS, the City of Miami Beach is authorized to assess an additional $2.00 for
expenditures for Criminal Justice Education degree programs and training courses for officers and
support personnel of the Miami Beach Police Department pursuant to Section 938.15 of the Florida
Statutes; and
32
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section
938.15 of the Florida Statutes, in the amount of $45,000; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $45,000 for
those purposes as authorized pursuant to Section 938.15 of the Florida Statutes , and the $45,000
shall be expended from the Police Training and School Resources Fund for education degree
programs and training courses of those officers and support personnel of the Miami Beach Police
Department; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and procedures
to be utilized for the appropriation and expenditures of the Police Confiscation Trust Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust Fund is
authorized to be used for crime prevention, safe neighborhood, drug abuse education and prevention
programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request to the City
of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by
the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification
which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes
(written certification attached as Exhibit "8"), and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budget for fiscal year 201412015 in the
amount of $756,000 shall be funded from State Confiscated Funds in the amount of $176,000, and
Federal Justice Confiscated Funds in the amount of $580,000, as reflected in the attached Exhibit
"B"; and
WHEREAS, funds in the amount of $756,000 are available in the Police Confiscation
Trust Fund; and
WHEREAS, Section 705.105 of the Florida Statutes, sets forth the procedure for unclaimed
evidence, which is seized by, and in the custody of the Miami Beach Police Department, and shall
vest permanently in the Miami Beach Police Department sixty (60) days after the conclusion of the
proceeding; and
WHEREAS, $75,000 was seized, and has been in the custody of the Miami Beach Police
Department Property and Evidence Unit in excess of the statutory period set forth in Section 705.105
of the Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department, and
have now been placed in the Police Special Revenue Account Fund, as provided by Resolution No.
90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to purchase those items identified on
Exhibit "C"; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor and
City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and
performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment and
benefit of the residents of, and visitors to, Miami Beach; and
33
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on June
3, 1998, identifying the following program areas for the CAC: cultural arts grants; marketing; facilities;
advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year shall be
adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,307,000 budget allocation for Fiscal
Year 2014115 to continue implementation of its programs; and
WHEREAS, the Miami Beach CulturalArts Council (CAC) was created to develop, coordinate,
and promote the performing and visual arts of the City if Miami Beach for the enjoyment, education,
cultural enrichment, and benefit of the residents of and visitors to the Gity; and
WHEREAS, from December 2013 through July 2014, the Cultural Affairs staff and CAC
conducted its application and review process for its Fiscal Year 2014115 Cultural Arts Grant
Programs;and
WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs and
both VCA and CAC members for the joint Cultural Tourism grant program, yielded 42 viable
applications, requesting a total of $850,000; and
WHEREAS, the CAC, at its regular meeting on July 10, 2014, reviewed their
recommendations and unanimously supported the recommended Cultural Arts awards totaling
$730,000 for Fiscal Year 2014115 as more specifically identified in column four of Exhibit "D",
attached hereto; and
WHEREAS, the City Manager has reviewed the recommendations and concurs with same;
and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was created
pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-254 of the
City of Miami Beach Code; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year shall
be presented to the Mayor and Commission; and
WHEREAS, accordingly, the MBVCA recommends approval of the proposed work plan and
budget for FY 201412015, in the amount of $2,765,000, to continue implementation of its programs as
shown in Exhibit "E"; and
WHEREAS, in order to utilize the use of FY 2013114 year-end surplus funds, the Mayor and
City Commission would need to waive the City's established policy of not utilizing one-time, non-
recurring revenue to subsidize recurring personnel, operating, and maintenance costs; and
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that following a duly noticed public
hearing on December 2, 2014, the City Commission hereby waives the City's policy of not utilizing
one-time, non-recurring revenue to subsidize recurring personnel, operating, and maintenance costs
for FY 2014115, and hereby adopts final budgets for the General, G.O. Debt Service, RDA Ad
Valorem Taxes, Enterprise, lnternal Service, and Special Revenue Funds for Fiscal Year 2014115 as
shown in Exhibit 'A" (Total Revenues and Expenditures by Fund and Departrnent), Exhibit "B"
(Confiscated Trust Funds), Exhibit "C" (Police Special Revenue Account), Exhibit "D" (Cultural Arts
Council Grants), and Exhibit "E" (Miami Beach Visitor and Convention Authority).
34
PASSED and ADOPTED this 2nd day of December, 2014.
Rafael Granado, City Clerk
Philip Levine, Mayor
ATTEST:
35
COMPOSITE E'(HIBIT A
Revenue Summary
i FUNDTOTAL
36
CoruposnE ExHIBITA
TOTAL EXPENDTTURES BY FUND A}.JD DEPARTMENT
Fiscal Year 2O1q15
FUNCTION/DEPARTMENT
$2,415,Om
37
EXHIBIT B
,
1
_P o_l ic9, p-gpa"rtme n"!.
C-onfiscations - Federa!& State Funds
FY15 BUDGET REQUEST
ll
!l1l!1:i .......... ".. i
2i!i
:.i
il
.FEDERAL FUNDS:
iFederal Funds : (603)
,
,
FYl5
Request
Oroanizational Development Travel & Off-site testing 50,000
Trainino Supplement to supplement LETTF 60.000
Crime Scene 3D Camera System 90,000
Bulletoroof Vest Partnershio 35,000
Graffiti eradication throush Teen Job Corp.25,000
Bodv Cameras 310.000
Gvm Eouioment 10.o00
Total Funds (603)580,000
tli:
!,
Costs connected with the prosecution/processinq of forfeitures.20.000
Crime Prevention initiatives & School Liaison Projects 30,000
AR Rifle Prooram/initiative- Citv's match for reimbursement of rifles at $500.15.000
15Yo of Strate Funds collected in FY13 to be used for drug abuse treatrnent drug and
crime prerention education and non-profit corrnunity based prograrrs.19.000
PAL Boxinq Proqram 47,000
VOCA Salary Match 45.000
Total Funds (607)176.000
i 756,000 :
38
EXHIBIT "B'
giERTlFlcATloN
l, Daniel J. Oates, Ghief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the 10finl1ll fscal year providing funds for expenditures,
complies with the of $ection 932.7055(4)(a), Florida Statutes, and the Guide to
Forfeited Property for Local Law Enforcement Agencies.Equitable Shari
Police Department
39
40
AFFIDAVIT
I, Daniel J. Oate*, Chief of Police. City of Miami Beac[ do lreretry ,ceriify lhat the
aforementionecl proposed request for expenditures fronr the City qlMlr*l Beach Police Training
& School Resources Fund for the 2014115 fiscal year, to provide funds for rhe education of
police personael at various schnol*, cooferences, and workshops and for thepurchase of training
EXH!BIT C
rs, is in accordance *ith guidelines established by the Division of
and'TJaixitrB. &s provided by Section 938.15 and 943.?5' Florids
and operational
Criminal Justice
Statutes.
l{l.0ates
of Police
Miami Beach Police DePartment
l*, ,,! :
Date
41
-
oE
T
o
'oc
o!
.E
.E
oooN
Tc
o
o
't'6
o
E
42
EXHIBIT "E"
MBVCA FY 2014115 WORK PLAN AND BUDGET
FY 2014/2015 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses funding to maximize tourism and brand, to improve Miami Beach by focusing
on events and projects that generate significant publicity, strengthen brand and increase tourism (generating
critical resort taxes for Miami Beach). The Board pays significant attention to marquee events.
Review process:
For over a decade, the MBVCA has used a multi-levet review process for its grant program; the process is
reviewed annually. The process includes a mandatory pre-proposal staff conference regarding MBVCA policies
and procedures and TAP. During the interview, MBVCA administration advises each potential applicant
regarding the eligibility and appropriateness of the proposed project and defines the grant category best suited
to the potential applicant. lf eligible, the applicant will then receive further detail of the process, including
required attachments and meeting dates. All grant for.mats and policies are available on the MBVCA website.
By Florida law, aIIMBVCA meetings are advertised and open to the public; all records are public records.
Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. ln FY
2OL212O73, the MBVCA implemented changes to its funding caps and declining scale. The new declining scale
and funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by
the City administration and/or the Board. ln FY 2OL3/2014 the MBVCA maintained the criteria in place for the
Major One Time Special Event and Special Events Recurring grant categories requiring a total of 350 hotel room
nights to be contracted, from the original 250 hotel room nights required and the media impressions up from
500,000 to a required 1,000,000.
The MBVCA guidelines and application process places emphasis on defining and measuring the economic impact
of each event, as well as considering the impact and value of marketing, publicity and television
origination/viewership. Questions concerning the economic impact of the program, including requiring an
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated
and where they are contracted, are also required as part of the application, as are the event's or organization's
publicity plan, community and residential involvement, or special residents' considerations. Standardized recap
sheets and point systems have been developed to give each applicant a score that rates potential success. Using
this tool, the MBVCA can better evaluate the applicant's long-term commitment to the community,
commitment to brand enhancement, value to tourism, and economic impact. The application requires contract
confirmation for hotel room blocks; media contract agreements and/or viewership contracts to be attached to
the completed application; that data must be confirmed before and after funding is awarded. The MBVCA votes
on each specific and individual grant, and evaluates the grant request, funds available and possible extenuating
circumstances after a formal presentation is made by the grant applicant. A question and answer period follows
with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to recruit corporate and private sponsorship and, therefore, not solely rely on
MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps
for recurring events, funding that can be reduced based on the maximum request for the specific grant category.
Below is the current scale, implemented in FY 2O12/L3; applicable to non and for profit agencies.
Year 1 lnitial Grant Award
Year 2 No more than 80% of Eligible Request
Year 3 No more thanTO% of Elieible Request
Year 4 No more than 60% of Elieible Request
Year 5 New Cycle Begins
43
EXHIBIT ..E"
MBVCA FY 2014115 WORK PLAN AND BUDGET
CATEGORIES:
Tourism Advancement Program funds are currently awarded in nine categories, including: CulturalTourism, Film
tncentive, lnitiatives, Major One Time Special Event, North Beach lnitiative, Special Events Recurring, Special
Projects, Special Projects Recurring, and Tourism Partnerships. The MBVCA has developed pre-eligibility criteria
for grants within these categories. The criteria allow staff to determine eligibility and the appropriate grant
category. Applicants must meet two of three of the criteria noted.
Grant Category HotelRoom Nights lmpressions Viewership
Cultural Tourism 200 500,000 1,000,000
Film lncentive*2s0 N/A N/A
lnitiatives**N/A N/A N/A
Major One Time Special
Event
350 1,000,000 1,000,000
North Beach lncentive 75 200,000 500,000
Special Events Recurring 350 1,000,000 1,ooo,ooo
Special Proiects 2,500 2s0,000,000 15.000,000
Special Projects
Recurring
2,500 250,000,000 15,000,000
Tourism Partnerships 200 500,000 5,000
(visitors/attendees/oarticioants)
* lndustry specific eligibility criteria in place for this program
*r lnitiatives are specifically targeted towards organizations chosen by the MBVCA to carry out the designated initiative
Budset
Budget (TAP) FY 2014/2015:
The MBVCA has budgeted 51,695,000 for FY 2074/2OLS for its Tourism Advancement Program which reflects
61% of the total budget. This grant funding reflects an increase of 561,500 from FY 2OB(2AL4. This increase is
due to an increase in the total number of new grants being requested.
o The Tourism Portnerships category is budgeted at 5120,000, reflecting 4% of the total budget for FY
2OL4|2O!5. The category currently includes applicants at the maximum request cap of 530,000. Four
applications are anticipated to be received.
. The Cultural Tourism category a joint grant with the City's Cultural Arts Council (CAC) is budgeted at
S3O,OOO with the CAC contributing an additional SgO,ooO. A total of three applicants are expected, each
at a 530,000 request.
o The Mojor One Time Special Event category representing 13% of the total budget, is budgeted at
5362,000 in FY 2Ot4/2015, which reflects an increase from FY 2O1312OL4. The MBVCA expects eight
new events to apply at a maximum request of 545,000. The MBVCA works tirelessly to stimulate and
recruit new events and is willing and prepared to fund valuable tourism and brand related events. ln
fact, the MBVCA works with all partners, city leadership and media to solicit appropriate new projects.
New applicants are expected to include Maison d' Objet, Park Fest 5K, Model Beach Volleyball
Tournament, Revolt Music Conference, amonB others.
o The Speciol Events Recurring category, reflecting 24% of the total budget, has been calculated at
5670,000 for FY 2OL4|2O15 based on the established declining scale and the number of applicants
anticipated to return.
o The Speciol Projects category is budgeted at S119,920 with two applicant expected at the maximum
request of 590,000 representing4% of the total budget.
o The Speciol Projects Recurring category is budgeted at 5334,080 and represents L2% of the total budget.
Anticipated applicants include the Orange Bowl Marketing Campaign; South Beach Comedy Festival;
Miami Marathon and Half Marathon and Tropical 5K; the Food Network South Beach Wine and Food
Festival; the Miami lnternational Film Festival; FUNKSHION Fashion Week Miami Beach; and Miami
44
EXHIBIT "E"
MBVCA FY 2014/,15 WORK PLAN AND BUDGET
Fashion Week. These events, recruited and sustained by the MBVCA, are all marquee events and
annually fill the City's hotel rooms.
o The Film lncentfve category is budgeted at 530,000 for FY 20L4/2O75, which represents 1% of the
budge! budgeting for a total of 1 possible applicant.
o The North Beoch lnitiative category is budgeted at 530,000 for FY 20L4/2015, representing less than 1%
of the budget; in anticipation of 3 applicants at the maximum request of S10,000 each.
Destination Marketing
The Destination Marketing allocation reflects a !% of the total budget for FY 2OL4120L5. This allocation provides
for the additional placement of stories and press releases on the PR Newswire.
New lnitiatives
The MBVCA expects to support new initiatives in tY 2O1412OL5. Strategic plans, goals and initiatives are
developed through consultation, the result of ongoing communications with the Mayor, Commission and City
Administration. Some of these initiatives include WorldOut Games and the continued support of The Customer
and You - Certificate Program in Service.
Public Relations lnitiative
ln FY 2013 /2OL4, the MBVCA put out a Request for Qualifications (RFQ) for a P.R. agency of record
to enhance Miami Beach's image. The MBVCA selected Hill & KnowltonAAMCOR to support the MBVCA efforts
by continuing increasing brand awareness through strategic media outreach to consumer and travel trades,
major event recruitment, and business and corporate communications programs. There is an allotment of
S25O,OOO, representing 9 % of the total budget, towards this effort.
The contract with H+K runs through June 30, 2015 in FY 2OL4/2O15. Objectives include increased public
relations or tourism related activities in CMB, recruitment of new events and meetings, and improvement of
CMB global reputation. CMB leaders have been active participants in planning and in oversight. H+K has an
extensive presence in the US and internationally. The agency's ability to network and leverage its global
relationships is crucial to the growth of the 'Miami Beach' brand.
H+K created and distributed a total of 15 press releases during their first year as agency of record, garnering
2,97L,443,219 media impressions and 12 press releases during their second year, generating 3,913,341,910
media impressions. ln their third year, H&K generated 2,783,369,818 media impressions to date, through the
issuance of 13 press releases.
Visual Memoirs Proiect
The MBVCA issued an Request for Proposals (RFP) for qualified entities to record, catalogue and warehouse
personal and eyewitness accounts of the history of the City of Miami Beach in FY 2OLU2O12. The deliverables
included a recorded detailed history of Miami Beach through personal interviews, creating collateral materials
about the history of Miami Beach and identifliing comprehensive exhibit concepts that can be implemented to
execute a comprehensive visual memoir library and promotional campaign.
The Miami Design Preservation League in partnership with Close-Up Productions, was awarded a one year
contract on October 1,zOl-L in the amount of 521,000, and the contract was renewed in FY 2OL2/2O73 for an
additional 521,OOO, which represents L% of the total budget. A total of forty interviews were conducted during
the Project's first year.
The exhibit opened to the public daily for its initial run from mid-October through late November 20t2, free of
charge from 10:00am until 4:30pm and reopened during Art Deco Weekend 2013. The documentary played on a
loop in the lecture hall portion of the Art Deco Welcome Center. Seating was also placed near the screen and
accommodated approximately 25 people at a time with standing room in the back.
45
EXHIBIT ..E''
MBVCA FY 2014115 WORK PLAN AND BUDGET
An educational component was developed in FY 2012/2013 that included a video and guide for Miami Beach
Middle Schools. As of June 2014, a total of 66 interviews have been conducted and transcribed. !n FY
ZO13/2OL4, the videos were prepared for archival as part of a statewide university consortium. MDPL will also
collaborate with various institutions to create links to the online materials. ln FY 2Ot412015 MBVCA will also
provide additiona I recommendations for interviewees'
lTlAPl Development
The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach, its
public and private attractions, services, hotels, businesses, and events in order to enhance visitors (and
residents) experience. Visitors to Miami Beach - all visitors worldwide - are increasingly using technology to
navigate cities or make decisions about leisure experiences, dining, parking, entertainment and travel in general.
Worldwide, technology is king. Many visitors already use the free Miami Beach Wi-Fi service to access the
information they need at locations around town.
Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information
to make these kinds of decisions on-the-go. lt is now critical for these visitors and residents to have access to
mobile applications (Apps)that can help them obtain the information they need to make a timely and informed
decisions.
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with
area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The
MBVCA released an RFP in January 2O72 and awarded a one year contract to Just Program LLC dba Solodev on
May 22,2012. The purpose of the RFP was to develop a Miami Beach-focused web-based digital content
management system (CMS) and modifiable database to support 3'd party mobile applications via an application
programming interface (APl).
Currently, the API is futly functional with 230 different categories of businesses each averaging 90 different
services and amenities. Web and App developers will be able to use these attributes to create new and exciting
experiences for their end-users. A fully functional mobile App for the MBVCA API for both iPhone and Android
platforms are also available free of charge.
We have altocated S1O,00O or less than t% of the overall budget in FY 20L4/2015, to add additional categories
to expand the API data to include local non-business information that can be useful in app development such as
beach access roads, public restrooms, and life-guard stands. The MBVCA approved the issuance of an API
Marketing RFQ to market the API to App Developers, to be released in FY 20L4/2OL5.
Proiected Cash Flow Reserve
The MBVCA has budgeted S2,0OO, or O% of the total budget, in the cash flow reserve for FY 2O74/2OL5. The City
of Miami Beach allots resort tax payments to the MBVCA a month after its collection. Therefore, as a fiscal
responsibility, the MBVCA has built in a S2,OOO projected cash flow reserve to its budget to ensure that all grants
awarded will have the necessary funds to be reimbursed upon proper request and documentation.
FY 2014/2015 Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at 5325,000 for the FY 207412075. This figure
represents LZ% of the total budget and includes a 3/o COLA. The overhead allocation is budgeted at 5185,800
which reflects 7o/o of the overall budget. The increase from FY 2073/2014 is attributed to the hiring of an
additional staff person; the completion of a new office space; cloud information hosting and redundancy, and
capital expenditures. The total administration and overhead is 18% of the total budget.l
1 This is below the non-profit industry standard of 20% (Source: BBB)
46
EXHIBIT "E"
MBVCA FY 2014115 WORK PLAN AND BUDGET
FY 2013/2014 Rollover
A total of S355,O00 will be rolled over from FY 207312074 into the FY 2Ot4l2O75 MBVCA budget to fund special
projects. This rollover of funds is primarily from the grants that were either not awarded and/or were rescinded
for noncompliance.
47
EXHIBIT "8"
MIAMI BEACH VISITOR AND CONVENTION AUTHORITY
FY 2Ot4/2OLs
ADOPTED BUDGET PROPOSED
FY2013.2014 FY2014.2015 VARIANCE
REVENUES
Unrestricted
Rollover
Projected Resort Tax
TOTAL REVENUES
EXPENDITURES
AdministGtion & Benefits
Operating Expenses
Capital
Total Administration
GMNTS - Tourism Advancement Program
Tourism Partnerships
Cultural Tourism
Major One Time Special Event
Special Events Recurring
Special Projects
Special Projects Recurring
Film lncentive
North Beach lncentive
Total Tourism Adv. Program
M a rketin g/P ffiech nology
Marketing/Communications and PR RFP
Visual Memoirs
API Marketing
lT Development
Total
Cther
Destination Marketing
lnitiatives
R&D
Projected Cash Flow Reserve
Total Other
TOTAL
S 17s,ooo
s 2Oo,O00
2,289,O00
S 3ss,ooo
$ 2,410,000
s
s
s
(17s,000)
155,000
121,0O0
s 2,664,O00 $ 2,76s,@o s 101,000
s 311,265
s 170,000
s 2s,000
S 32s,ooo
s 18s,800
S 3,ooo
s 13,73s
5 1s,800
s (22,000
s s06,26s s s13,800 s 7,s3s
s 120,000
s 30,000
s 22s,000
s 515,000
s 180,000
s 433,s00
s 30000
s
$ 120,000
$ 30,000
S 352,ooo
$ 670,000
$ 119,920
$ 334,080
$ 3o,ooo
S ro,ooo
s-s-
S 137,ooo
s s4,000
s (60,080l
s (ee,4201
s
S 3o,ooo
s 1,634,s00 S 1,696,000 s 51,500
s 2s0,0(x)
s 21,000
s
S 124,ooo
s 250,000
s 21,000
$ 5o,ooo
$ 1o,ooo
s
s
S so,ooo
S (114,oool
s 395,000 $ 331,000 (64,0001s
s 4s,000
s 60,000
s 21,23s
s 2,000
S 39,200
$ 183,000s-
s 2,000
S s,soo
s 123,000
s (21,23s1
s
s t28,23s s 224,200 s 9s,965
s 2,664,OOO s 2,76s,000 s 101,000
48
&AIAMIffiEACH
City of Miqmi Beoch, lZ00 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
Jimmy L. Moroles, City Monoger
Iel: 30 5-67 3-70 I 0, Fox: 30 547 3-77 82
September 30,2014
Honoroble Moyor Philip Levine ond Members of the City Commission:
I om pleosed to tronsmit the Adopted Work Plon ond Operoting Budget for Fiscol Yeor (FY)
2O14/15, commencing on October 1,2014 ond ending on September 30, 2015, including the
Adopted Work Plon, the Adopted Operoting Budget, the Adopted Copitol Budget, ond the
ossocioted Copitol lmprovemenl Progrom for FY 2015/16 through FY 2018/19. The totol
Adopted Generol Fund Operoting Budget is $280.0 million, which is $15.9 million or 6.0 percent
more thon the FY 2013/14 odopted budget of $264.1 million.
Further, Generol Fund reserve levels os of September 30, 20,l3 for the I I percent emergency
reserye ond the 6 percenl contingency gool were o totol of $4,l.5 million. The I I percent Generol
Fund emergency reserve requirementfor FY 2014/15, bosed on the odopted operoting budget (net
of copitol tronsfers ond reserves) is $30.3 million. This results in $13.8 million (or 5.0 percent)
ovoiloble for odditionol contingency, if there ore no odditionol chonges in fund bolonce, ond no
odditionol tronsfers mode.
='=, BUDGET HIGHLIGHTS
fhe FY 2Ol4/15 budget preserues senice levels Io lhe communily ond odds
$OO,OOO in reductions and $t.g million in employee givebacks to almost $79
million in reductions in predomindntty recurring expenditures over the lasi 8
Yedrs
fhe millage rale decrease of 0.O926 mills represenls approximately hatf of
]he remaining mitlage rale reduction goal of O.2O79 ond does not resuh in o
propefi lax increase jo mediqn or avlerage property owners that qualify for
the homestead exemption and the Save Our Homes cap.
ThC=adopted propefiy tox levy is opproxinarily $tg million less in FY
2Ol4/15 than it was in FY 2006/07.
The General Fund operating budget is only 18 perceni more thon the FY
2006/07, in ipite of 18 percenl growth in the Consumer Price lndex (CPQ in
a similor period, 98 percent growth in pension cosls, ond many new
facilities and proiects coming on line.
49
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-2
The City's Adopted Operoting Budget in totol for FY 2014/15 is $501 ,924,000 including the
Generol Fund, Generol Obligotion Debt Service, Enterprise Funds, Speciol Revenue Funds ond
Tronsfers to the Redevelopment Disfrici. This omount is net of lnternol Service Funds ond lnterfund
Tronsfers.
The City of Miomi Beoch hos experienced significont chonge in the lost severol yeors, due to
chonges in property tox legislotion, property volues thot first increosed ond then declined, ond
increosing pension plon contributions due to the downturn in the investment morket. Todoy,
propertyvolues in FY 20.l4/15 ore slightly more thon volues in FY 2008/O9, $27-l billion versus
$ZO.q billion.
ln FY 2010/l I the city's opprooch to oddressing the then deficit of $32 million included o
distribution of the shortfoll between toxpoyers ond employees. Toxpoyers hod their lox rote
increosed from 5.6555 to 6.2155, on increose of 0.56 mills while employee givebocks toioled
$ll million. The gool of the Commission hos been to return to o milloge rote of 5.6555 mills os
property volues increose over lime. lt should be remembered thot between FY 2009/10 ond FY
2010/11, property volues declined by $2.6 billion which, together with pension cost increoses,
drove the need for on increose in the milloge. As property volues increose in the future, there will
be odditionol opportunities to bring the milloge down to 5.6555.
ln FY 201 1/12 rhe City took its first step in ihot direction with o reduction in the milloge rote of
0.05 mills. The milloge rote for FY 2012/13 reduced the operoting milloge by on odditionol
0.0246 mills. ln the FY 2013/14 budget, the milloge rote wos reduced 0.2275 mills. Over three
yeors, this reduction represents 63 percent of the gool to get bock to o milloge rote of 5.6555. The
remoining gool lor milloge reduction is 0.2079.
TheAdoptedBudgetreflectsototol combinedmillogerotefortheCityof Miomi Beoch of 6.0237,
which represents o decreose of 0.0926 mills. The odopted operoting milloge decreosed O.0692
mills ond includes o generol operoting milloge rote of 5.7942 ond o Generol Fund Copitol
Renewol ond Replocement milloge of 0..I083. The odopted voted debt service milloge rote is
odiusted trom 0.2529 to 0.2295, o decreose of 0.0234 mills. The odopted milloge rote decreose
of 0.0926 mills represents opproximotely holf of the remoining milloge rote reduction gool of
0.2029 ond does not result in o property tox increose to medion or overoge property owners thot
quolify for the homesteod exemption ond the Sove Our Homes cop.
As shown in the toble below, in prior yeors the City of Miomi Beoch significontly reduced tox rotes
os property volues increosed. Between FY 1999/00 ond FY 2009/10, totol combined City of
Miomi Beoch property tox rotes declined opproximotely 2.8 mills. ln FY 2O0U08 olone, the
milloge rote declined by opproximotely 1.8 mills, with onnuol sovings to the overoge homesteoded
properfy of over $400.
50
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-3
Property Volue, Milloge ond Properfy Tox Levy
Toxoble
Volues Chort
Toxoble
Properiy Volues
lbillions)
FinollRevise
d Toxoble
Volues
lbillionsl
Milloqe Rotes Tox Lew lin millionsl
Totol
Combined
Citywide
Millooe
Gnerol
Fund,/RD
A Millooe
Totol Tox Levy
includino Debt
Generol
Fund Totol
(including S.
Pointe, ond
Renewol &
lenlocement'
FY 1997 /98 $ 646 $ 6.40 I?too /.499Q $ 57.45 $ 46.78
FY I 998 /99 $ 6.97 $ 6.87 8 9830 7.4990 $ 6037 $ 4466
FY t999,/00 $ 7.66 s 7.sA 8.6980 7.4990 $ 64.29 $ 47.36
FY2000/ot $ 837 $ 8.22 8.5550 7.3990 $ 69.08 $ 49.75
tY2001 /o2 $ 94O $ e22 8.3760 7.2990 $ 7s.97 $ s437
FY2002/O3 $o.56 $o.41 8.3220 7.2990 $ 84.81 $ 61.o5
FY2003/O4 $2.O9 $1.85 8.1 730 /.299L $ 95.39 $ 68.12
FY2004/O5 $AOA $3,86 8. r 230 7.4250 $10 74 $ 79.38
FY2005/06 $7.45 $7.15 8.0230 7.4810 $35.91 $1.69
FY2006/07 $ 22.74 $ 2226 7.6730 7.3740 $68.3 8 $403t
FY2007 /O8 $ 26.85 $ 26.14 5.8970 5.6555 $50.42 $25.33
FY2008/09 $ 26.90 $ 25.8e 5.8930 5 6555 $50.59 $25.94
FY2009/o $ 2470 $ 2324 5.9r 23 5.6555 $38.70 $5.73
FY?O o/I $ 22.10 $ 20.97 6.5025 6.2155 $36.55 $2.14
FY20 t/2 $ 2r.98 $ 20.75 6.4539 6. r 655 $34.7 5 $1.29
FY20 2/3 $ 23.07 s 22.02 6.3477 6.O909 s 39.1 O $4.32
FY20 3/4 $ 24.66 $ 23.64 6.t163 5.8634 $43.26 $741
FY20 4/5 $to 6.0237 5.7942 $55.r0 $27.76
Further, despite on odiustment of 0.56 mills in the operoting tox rote in FY 20.I0/11, City of Miomi
Beoch odopted combined milloge rotes todoy remoin more thon 2.6743 mills lower thon in FY
1999/00 (31 percent), ond 1 .6493 mills lower thon 2006/07 ,.21 .57"1. As o result. the adopted
property tox levy is opproximotely $l 3 million less in FY 2Ol4 1 5 thon it wos in FY 2006 -
tl e.mm
G
oco s.m@!0g
= 4.mm
3.mm
2.mo
51
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-4
Property Volues ond Tox Levy
Todoy's Generol Fund Operoting Budget olso reflects greoter diversificotion of revenues since FY
2006/07. The Adopted Work Plon ond Budget includes $Sa.t million in resort toxes to fund
tourismcligible expendilures ond o $8.4 million tronsfer of Porking Operotions Fund yeorend
surplus os well os Porking Operotions Fund reimbursements ond rightof-woy fees poid to the
Generol Fund thot totol $44.2 million; opproximoiely l6 percent of the Adopted Generol Fund FY
2014/15 Budget. ln lorge port due to these olternotive sources, propefi lrax revenues
represeni less than half (45.7 perceni) of the total funding for lhe Genersl Fund
budgei, os compored to 59 percent in FY 2006 /O7 , o significont reduction over the post severol
yeors.
Between FY 2007/08 ond FY 2013/14, the Generol Fund obsorbed olmost $5] million in
reductions (olmost lZ percent of the $244 million FY 201 1/12 Generol Fund budget) ond
eliminoted 276 full-tine ond 1 I port-time positions ocross oll funds. Combined with opproximotely
$25.9 million in employee "give'bocks" ochieved between FY 2009/10 ond FY 20.l3/14, this
represents almost 577 million in combined "givebqcks" and reductions over 7
Yedrs.
Gcner.l Frrnd
FY 2Ol3ll/a AdoDtad 7-Year Tolal
I llfrrct3 FT PT 3 llmactq FT PT
>ublic Safutv rs250.(xx)(sa.o21.(x)5 {64.o t.o
)DeratioG (186.000 (2.O ($6.126.867 (66.0 Q3.O
LlminisfricSrrl#alag ff)o {o5 IS3 1f,6 6,q4 (?4 4 to
:cm & Cultural Dev a2.m (s1.235.426 (17.O
)itwide (s1.619.642
Sutrtd,s 46170(n (25 t*2n 1A9724 ,tAs d (21 0
fransfers ($23.168.966
Tote 3 16t7.000 12.5 t r43-358-69n rl As-/t 121.O
nternal Serylce Funds /373 fiYl t1n (s3.a71.225 (38.1
interorlse Funds t122.Cf,i0 (2.O 20 1S3 R51 021 {53 0 too
3 r1.'t't2.000 15.5 2.0 3 (50.880.936 t276-S'Itt-o
Glvebacks *
At_
(34.666.000 ($25.933.360
3 1577nOOOlt '55 2.O t (76.81/r.296 1276.s',(11.0
E 24o
=mim_l 180I 160
B14of 1zoEtmtl
MPropstyValues
t)T
o
E20:q
co,OE
sos
-*'-Ta:r lerry indudirp Deffi
'07 '08 '09 '10 '11 '.12 '.13 '.14 ',15
' FY 2012r13 Budgeted Included $3.8 $vlngs for Etrplo)Ee Glvebacks, of $,hich only S918K rere achleved
52
FY 201 4/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-5
The adopted FY 2Ol4/15 General Fund budget adds 360.000 in efficiency
reductions and includes Sl.9 million in employee givebacks.
Of note, the FY 2O14/15 odopted Generol Fund Budget is obout $42 million [18 percent) more
thon the FY 2006/0Z budget, despite pension contribution increoses of $27.3 million during the
some period. lnflotion from October, 2006 through June, 2O14, o similor period, wos
opproximotely l8 percent. This reflects o significont decreose ocross oll other expenditures during
thot time period. At this point, onnuol contributions to the City's two pension plons olone represent
more lhon $55.1 million (20 percent) of the totol Generol Fund budget. As o result, pension reform
continues to be o high priority for the City. The odopted FY 201 4/15 Generol Fund budget
includes positive impocts from union ogreemenls totoling $.l.9 million to the Generol Fund.
As in post yeors, the Adopted Work Plon ond Budget wos developed through on intensive review
process with our City Commission. Preliminory budget informotion wos provided ot the
Commission Relreot on June 4fi ond in meetings with the Finonce ond Citnvide Proiects Committee
(FCWPC) on July 16, August 13, ond Augusl 29. The FY 2014/15 budget wos tentotively
odopted by the City Commission ot the first public heoring on September I0, 2014.
GENERAT FUND CURRENT SERVICE tEVEt BUDGET DEVETOPMENT
The Generol Fund is the primory source of funding for the moiority of City seryices. Revenues ore
derived from od volorem property toxes, fronchise ond utility toxes, business license ond permit
fees, revenue shoring from vorious stotewide toxes, user fees for services, fines, renls ond
concession fees ond interest income. Additionolly, intergovernmentol revenues from Miomi-Dode
County ond Resort Toxes conhibute funding for tourist-reloted octivities provided by Generol Fund
deportments.
The firststep in preporing the FY 201A/15 budgetwos on evoluolion of Current Service Level (CSL)
revenues ond expenditures. CSL revenues represent the omount of revenues thot would be
generoted bosed on existing tox role, fees ond chorges. CSL expenditures represent the
expenditures ossocioted with providing the some level of service next yeor os in the current budget
yeor.
At the strotegic plonning retreot on June 4,2014, lhe Commission wos briefed regording the
preliminory Generol Fund Current Service Level (CSL) budgei. Property toxes comprise 447o of the
totol Generol Fund revenue ond ore o key driver of CSL revenues. The Property Approiser provided
the preliminory 2014 property volues on June 1,2014. The preliminory 2014 property volues
increosed 9.47", which resulted in on increose of $l I million in Generol Fund property tox
revenues.
53
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge 4-6
CSL revenues were estimoted to increose $lZ.Z million due to on $l I million increose in property
tox revenues, o $2.5 million increose in building permit revenue, o $l million increose in electric
utilityond fronchise toxes, ond o decreose in prioryeorseFoside (onetime revenue) of $.l.8 million.
The Resort Tox contribution ond Porking fund surplus contribution were ossumed to be flot.
CSL expenditures were estimoted to increose $tO.Z million due to solory increose from o 3% cost
of living odlustment (COLAI ond 0-2% merit poy, the impoct of onnuolized costs for iiems odded
during tY 2013/14, the impoct of CSL deportment requests, ond sovings in nel lower pension
contributions due to sovings in Fire ond Police form lost yeor's pension reform offset by o slight
increose in MBERP pension contribution.
The preliminory CSL presented ot the June 4th strotegic plonning retreot totoled o nei surplus of
$2.0 million.
Since thot time, the CSL wos updoted with the fiscol impoct of two items. On July I st the Property
Approiser provided the certified toxoble volues for 2014 which ore the officiol numbers used for
the budget process. The certified toxoble volues increosed 10.3%, net of the City Center
Redevelopment Areo, which wos higher thon the preliminory toxoble volue of 9.4%. This
difference resuhs in on odditionol $650,000 of property tox revenue.
On the expenditure side, odditionol windstorm insuronce coveroge of $335,000 wos odded to the
FY 2013/14budget in ihe Risk Monogement fund ot theJune I lth Commission meeting. The Risk
Monogement fund is on inlernol service fund thot chorges out oll of its costs to other deportments in
vorious funds. The Generol Fund comprises opproximotely 60% of the Risk chorges so the impoct
to the Generol Fund for the FY 2014/15 CSL is $201,000.
The net result to the preliminory CSL surplus of $2.0 million given $650,000 of odditionol property
tox revenue ond $201,000 of odditionol windstorm coveroge expenditure is on updoted CSL
surplus of $2.45 million.
FY 2OL4lt5 CSL UPDATE
CSL Revenues
CSL Expenditures
L2.7 , million
LO.7 , million
Net Surplus/(Shortfall)2.O , million
Preliminary CSL Surplus
Additionat Property Tax Revenue
Additional Windstorm Coverage Expense : (0.2), million
0.650 , million
:Net Surplus/(Shortfall) $ 2.45 million
54
FY 2O14/15 Adopted Work Plon ond Budget Messoge
Poge A-7
APPROACHES TO BALANCE
At the August I3,2014 meeting with the Finonce ond Citywide Committee, Administrolion
recommended efficiencies totoling $60,000 ond presented possible enhoncements totoling $2.45
million. The Committee opproved the recommended efficiencies ond oll but $56,000 of the
enhoncements. The Committee directed Administrotion to evoluote o milloge rote reduction of
O.0220 ond determine the omounl of enhoncements lhot could be tourism-reloted ond eligible for
Resort Tox funding.
At the next meeting Finonce ond Cityrvide Committee on August 29h, Administrotion recommended
o combined milloge role decreose of 0.0926 mills (includes 0.0234 debt service rote reduction).
The odopted milloge rote decreose represents opproximotely holf of the remoining milloge rote
reduction gool of 0.2079 ond does not result in o property tox increose to medion or overoge
property owners thot quolify for the homesteod exemplion ond the Sove Our Homes cop. ln order
to obsorb the milloge rote reduction, the enhoncements were reduced by o totol of $630,000 ond
the Resort Tox tronsfer to the Generol Fund to offset tourism eligible expenditures wos increosed by
$l,l l9,ooo.
These chonges result in the obilityto reduce propertytox revenue $.l.5 million ond coupled with the
existing impoct of $5.l6,000 from the Debt Service milloge rote decreose, result in $2.0 million less
in property tox revenue from the milloge rote decreose.
Toking into occount discussions ot the Finonce ond Citywide Proiects Committee meetings, lhe
$Z.AS million surplus in the Generol Fund Current Service Level Budget hos been bolonced through
o combinotion of efficiencies, enhoncements, ond chonges in revenues despite on odditionol
milloge rote reduction of 0.0926.
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55
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-8
Efficiencies, Reductions ond Revenue Enhoncemenls
As with the preporotion of budgets for the lost seven yeors, deportments ore continuing to onolyze
ond present their budget firom fwo perspectives: I ) reviewing for potentiol efficiencies,
reorgonizotions to reduce cosl, etc., without odversely impocting services; ond 2) performing o
modified zerobosed onolysis of eoch deportment budget, identifying potentiol service reduction
olternotives versus core functions. For eoch of the potentiol service reductions, deportments
provided the type of impoct ond the mognitude of the impoct. Core functions were defined os
those functions which, if cut, render it impossible for the deportment to provide bosic service ot o
reosonoble level.
ln spite of the significont reductions in the Generol Fund over the lost seven yeors, we conlinue to
be prooctive in locoting odditionol efficiencies in the Generol Fund. For FY 2O14/15
opproximotely $O0,OOO of efficiencies ore included in the odopted Generol Fund budget. The
odopted efficiencies lo our existing progroms ond services ore shown in Attochment A.
Three efficiencies ore recommended in the FY 2014/15 Budget. The first is to reduce controctuol
television production costs by 50 percent by odding on in-house Medio Speciolist position in the
Communicotions Deportment resulting in o sovings of $60,000 to the Generol Fund.
The second efficiency eliminotes ihree vocont Firefighter I positions odded during the FY 2010/11
budget process to reduce overtime on the weekends. The weekend progrom hos been deemed
ineffective ond the sovings from eliminoting the positions will be opplied for o Troining Division
Chief, which is ihe Fire Deportment's highest priority enhoncement request. The sovings from the
efficiency is offset by the cost of lhe enhoncement.
The third efficiency in the Property Monogement Deportment wos opproved by the City Commission
on July 23,2014. This efficiency implemenls o new service model for trodes such os corpenters,
electricions, mosons, pointers, ond plumbers. This is port of on overoll strotegy to empower eoch
deportmenl to control priorities in order to improve the level of mointenonce ond condition of our
focilities. ln the 2014 Community Survey, residents roted the oppeoronce ond mointenonce of the
City's public buildings ot 79 percent, o decreose from 8Z percent in the 2012 survey. The new
model should provide greoter flexlbility ond potentiolly enhonced services for speciolty work while
not resulting in ony employees losing employment with the City. However, we will be reducing the
number of positions by nineteen with ossocioted sovings in equipment, moteriols, supplies, etc. ln
oddition, the new model provides greoter flexibility by ollowing eoch deportment to oddress iheir
own priorities, minimize deloys, ond ovoid competing deportment interests. The seventeen
employees offected by the chonge (two positions were vocont) will be ploced in olternote positions
within Public Works ond the Porks ond Recreotion deportment. Furthermore, their current
compensotion ond benefits would not be impocted. Any sovings resulting from this chonge would
be used to enhonce services.
56
tY 2O14/15 Adopted Work Plon ond Budget Messoge
Poge A-9
Service Enhoncements
The odopted enhoncements found in Attochment B reflect services thot our residents ond businesses
identified os importont to them during the 2014 Community Sotisfoction Survey or priorities
identified ot the City Commission retreot on June 4,2014. The enhoncements olso help further
three priorities I identified during my selection process: (1) increosing public cleonliness ond sofefy,
(2) focusing on customer service to our residenls, businesses, ond visitors, ond (3) improving the
odministrotive operotions thot ore criticol to our service delivery.
Highlights of the $5.8 million of enhoncements funded ocross oll funds to oddress priorities in the
City's Strotegic Plon include:
. Address flooding ond the mitigotion of seo-level rise by odding funding for o formol
Mitigotion Plon, enhonced slormwoter pump mointenonce, ond severol posiiions to
implement the estimoted one-hundred plonned stormwoter pro[ects over the next five yeors.
. The implementotion of Body Comero progroms to improve occountobility in the Police,
Code Complionce, Building, Fire, ond Porking deportments.
. Severol enhoncements to improve cleonliness including ouisourcing the existing Cleonliness
ond Appeoronce lndex ond creoting o new Porking Goroge lndex ond Bothroom lndex.
Also included ore the oddition of ottendonts ot beochfront restrooms in Lummus Pork ond
21"' Street, supporting lhe "con on every corner" initiotive by odding more litter cons ocross
the City, ond enhoncing lhe cleonliness ond oppeoronce of City porking goroges by
increosing the frequency of pressure cleoning ond woshdowns.
. lmprove troffic ond mobility by creoting o new North Beoch Trolley, deploying lntelligent
Tronsportotion System solutions for speciol events, implementing enhonced looding zone
enforcemenl, promoting o bicycle sofety compoign, ond creoting o Mystery Rider progrom
to ossess ihe level of service on our holleys.
. Estoblish o more prooctive code complionce environment by odding dedicoted officers in
lhe Entertoinment District ond o unit to enforce ShorFTerm Rentols. lmprove the obility to
more effectively schedule for speciol detoils such os noise, vendors, ond flyers,/hondbills by
converting iwelve port-time positions to six full-time Code Complionce Officer positions.
. lmprove security oi our city porks by creoting o new Pork Ronger progrom ond oddress
homelessness ot Lummus Pork ond other locotions by conducting sweeps, providing for
ombulonce service, enhonced trocking of the homeless, ond odditionol shelter beds.
. Enhonce communicotions with our residents by implementing o new 3-l-l customer seryice
model, enhoncing progromming on Miomi Beoch TV, ond enhonce the City's website ond
sociql medio copobilities.
. Enhqnce hurricone ond disoster preporotion by funding key equipmenl ond oddress security
upgrodes in City focilities thot will be supplemented by gront funds.
57
FY 2O14/15 Adopted Work Plon ond Budget Messoge
Poge A-10
. Strengihen internol controls by odding o position in lnternol Audit to increose oudit
coveroge os well os the quolity ond frequency of oudits.
o Support excellence of our public schools by funding professionol development ot Noutilus
Middle School ond Miomi Beoch Senior High to help sustoin the lnternotionol Boccoloureote
Progrom.
r lmprove the building development process by providing optionol expedited plon review
services, odditionol odministrotive support to the five Development Review Boords, ensure
complionce with porking impoct fees, ond estoblish on unsofe slructures ponel.
. Severol odministrotive enhoncements including the implementotion of the first phose of on
Employee Wellness progrom, improving the computing environment consistent with best
proctice by reducing personol computer replocement from five to three yeors, improving
prompt ond comprehensive legol services, enhoncing troining in the Fire Deportment,
creoting on Employee Suggestion progrom to spur innovotion, expedite the procurement of
goods ond services, ond enhonce the implementotion of new porking technology systems.
A list of potentiol odditionol enhoncements requesled by deportmenls but not recommended by me
in the Adopted Budget con be found in Attochment C. While mony of these potentiol
enhoncements ore importont ond should be considered over time, they were considered o lower
priority thon those included in the FY 2O14/15 Adopted Budget ond Work Plon.
lncreosed Use of R.esort Tqxes to offset Tourism Eligible Expenditures in lhe
Generol Fund
Bosed on on outside consultont study conducted in 2010 using FY 2O07/O8 octuol costs, it is
estimoted thot there ore opproximotely $SO.S million in eligible resort tox expenditures in the
Generol Fund. However, $8.8 million of these costs were estimoted os being oddressed by
dedicoted funding pursuont to the Miomi-Dode County Conveniion Development Tox interlocol
ogreement, ihereby resulting in approximolely $41.7 million in eligible Resort Tox expenses in the
GenerolFund.
These include expenses ossocioted with police officers serving entertoinment oreos; o portion of fire
rescue services from Fire Stotions 1 & 2; oceon rescue services; enhonced code complionce
provided lo respond to evening enlertoinment oreo violotions ond stoffing of speciol events; other
code complionce octivities in tourism ond visitor reloted focilities,/oreos; Tourism ond Culture
Deportment ond the Culturol Arts Council; museums ond theoters (Gorden Cenler, Boss Museum,
ond Colony Theoter); golf courses (net of revenues); Memoriol Doy ond other speciol event costs;
homeless services; July 4'h; Visitor Center funding; holidoy lights; Jewish Museum; Miomi Design
Preservotion Leogue (MDPL); Oronge Bowl; monuments; etc.
Bosed on FY 2O13/14 resort tox collections to dote, it is estimoted thot there will be on odditionol
$ I ,l 19,000 ovoiloble in resort tox collections to provide odditionol funding for these Generol Fund
58
FY 2O1 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-l I
octivities in FY 2014/15. The totol odopted Resort Tox Fund tronsfer to the Generol Fund for FY
2O14/15 is opproximotely $Sa.t million.
Use of One-Time Revenues
The City's policy regording use of one-time revenues stotes thot "The City of Miomi Beoch will use
one.time, non-recurring revenue for copitol expenditures or one.time expenditures ond not subsidize
recurring personnel, operolions, ond mointenonce cost".
Similor to the lost four yeors, the FY 2014/15 Generol Fund revenues reflect the use of $l.Z million
in prior yeor surplus (revenues in excess of expenditures) specificolly set oside for this purpose ond
Building Deporiment reseryes of $,l.5 million ore olso included. ln lolol, lhe Generol Fund
Operoting Budget reflects $3.2 million in on+time revenues, offset by o $1.4 million tronsfer to
copitol.
While this is generolly not o recommended finonciol proctice, il is being recommended ot this time
so os lo ollow for o groduol decline in the use of one{ime revenues for recurring expenditures over
the nexl few yeors. As in prior yeor budgets, the intent will be to expend these dollors lost during
the fiscol yeor, so thot if ony sovings ore ochieved throughout the yeor, the omount of funds needed
from this source will be reduced, in which event the funds will be ovoiloble to be used in
subsequentfiscol yeors. The use of onetime revenueswill be decreosed by more thon $.l.8 million
from FY 2013/14.
ln oddition, the $8.4 million in prior yeor Porking Fund operoting surplus, os v/os initioted in FY
2O1O/11, remoins ot the some level os FY 201 3/14.
ln 2014, lhe City of Miomi Beoch conducted its fifth set of comprehensive stotisticolly volid
community sotisfoction surveys. The Community Survey wos designed to receive both resident ond
business input on quolity of life, city services, ond toxes; ond to identiFy key drivers for
improvement.
The 2014 survey built on previous surveys in thot mony questions osked in previous studies were
included in the 20.l4 study so comporisons could be exomined over time. Residents ond business
owners were brutolly honest in their rotings; nonetheless 4 out of 5 residents ond business owners
would recommend the City of Miomi Beoch, ond Residenls rote the quolity of life os very high.
Responses to mony questions in the survey ore highly correloted, i.e., if troffic is on issue (os it is to
o moiority of residents), then rotings of other City services ore influenced. Residentiol rotings for
quolity of life ond City services were down from 2012, olthough still high ot 77 percent, with the
percentoge of residents who would recommend Miomi Beoch os o ploce to live trending up ot 81
59
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-12
percenl. Unlike the residentiol survey, the overoll snopshot of business rotings of the City were, on
the whole, not significontly different from the 20.l2 rotings, with o substontiol number of services
received positive rotings ronging from 70 percent to 95 percent of businesses.
These results indicote generol feedbock ond input from our residents ond businesses on their level of
sotisfoction with the seryices we provide, os well os refined priority oreos for lhe orgonizotion to
focus on, ond octionoble recommendoiions for improvements to our services.
Detoiled survey results ore ovoiloble on the City's website ond the FY 2O14/15 Citywide Work
Plon con be found in Attochment E.
PR,EMIER NEIGHBORHOODS
Cleonliness
Cleonliness of our City continues to be o priority for our residents ond businesses. The City uses o
quontitotive index to ossess the impoct of these efforts ond results hove shown significont overoll
improvement in the lost nine yeors. ln FY 2012/13,89.1% percent of public oreos citywide were
roted os cleon or very cleon comported to 65.2 percent in FY 2005/06.
The City's strotegic plon includes key intended outcomes (KlOs) to improve cleonliness in high troffic
oreos ond city beoches, ond to moximize deployment of trosh cons citywide. The Adopted Work
Plon ond Budget includes severol enhoncements thot support these KlOs. The existing Cleonliness
ond Appeoronce lndex will be performed by port-time positions, which will eliminote the need to
utilize volunteer city personnel, thus improving productivity. Bosed on the success of this index, two
new similor indexes will be creoted to improve the cleonliness ond oppeoronce of city porking
goroges ond public restrooms.
To improve the cleonliness ond oppeoronce of the City's porking
goroges, severol initiotives ore plonned including increosed pressure
cleoning from quorterly to every two monfis in goroges with high troffic,
weekly wosh down of goroge romps lo reduce dust ond tire debris,
yeorly treotment to the concrete floors of the goroges, pointing of
goroges on o five yeor schedule storting in FY 201 5/16, ond one-time
replocement ond stondordizotion of trosh cons ot oll goroges.
To provide better service ond improve cleonliness ot beochfront restrooms in Lummus Pork ond 2ld
Street, ottendonts will be odded on weekends, holidoys, ond speciol events. The odopted budget
olso includes support for the "con on every corner" initiotive by odding more trosh cons ocross the
Ciiy, especiolly in North Beoch.
lmproved
'. ' cliirnlimiis if
,ia*ing go,ndges
and beochfront
= reslrooms
:::::::::::.::::::::. : r
60
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-13
Homelessness
Revitolizing key neighborhoods is o KIO in the City's strotegic plon, especiolly in North Beoch ond
Oceon Drive. ln the 2O1A Conmunity Survey, homelessness wos o criticol issue for residents os
only 37 percent gove positive rotings for how the City oddresses this issue, down from 44 percent
in 2009. The FY 2014/15 Budget includes funding to oddress homelessness ot Lummus Pork ond
oncillory locotions by odding positions to conduct 4:00 om sweeps in the pork, provide ombulonce
service to tronsport mobility-impoired homeless persons, homeless trocking to include briefings for
court heorings to include service history, ond odditionol flex-use shelter beds.
Code Enforcement
The FY 2014/15 Budget includes funding to estoblish o more
prooctive code complionce environment by odding two Code
Complionce Officers in the Entertoinment District (Oceon Drive,
Collins Avenue, ond Woshington Avenue), two Code Complionce
Officers to enforce Short-Term Rentols/Tronsient Use on o full-time
bosis, ond one odministrotive position to support cose files ond legol
notices for the new positions.
Code Officers-' dedicaled lo the '',
E ntertain m eni Di strict,
i to ialorce ,ihofi-l'
Term Rentals
Two odditionol positions ore olso odded to provide increosed occouniobility ond improved cose
flow including o reduction of process time, ond to focilitote finonciol ond odministrotive functions
ond provide cuslomer service support. To improve the obility for Code Complionce to more
effectively schedule for speciol detoils such os noise, vendors, ond flyers/hondbills, twelve port-time
Code Complionce Officer positions will be converted to six fulLtime positions. This enhoncement
ollows for o lronsformotion of the deportment thot supports the KIO in the City's slrotegic plon for
ensuring complionce with code ond oddresses he declining rotings regording the oppropriote level
of code enforcement in the 2014 Community Survey 162% compqred to 71% in 2005).
INFRASTRUCTURE
Siorm Droinoge
The 2014 Community Survey identified storm droinoge os o key issue for residents. Only 25% ol
residents roted storm droinoge os excellent or good compored to 2009 .44%l ond 2012 .37%1.
lnterestingly, neorly nine out of ten residents 187%l cloimed they would support the City spending
tox dollors to oddress rising seo levels. During FY 20.l 3/ 14, two new committees were formed to
oddress the City's currenl ond future droinoge issues, the Moyor's Blue Ribbon Ponel on Flooding
ond Seo Rise ond the Flooding Mitigotion Commitlee.
The City's strotegic plon includes o KIO to ensure relioble stormwoter monogement ond resiliency
ogoinst flooding through short ond long-term solutions oddressing seoJevel rise. The FY 2014/15
Budget includes funding for severol positions to implement dozens of plonned stormwoter proiects
over the next five yeors to help convert the city's droinoge system from o grovity-bosed system to o
61
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-.l4
pumped system. Also included is funding for enhonced pump mointenonce, stormwoter moin
cleoning, qnd o formol mitigotion plon to oddress seolevel rise. To fund these enhoncements ond
copitol needs, the FY 2014/15 Budget includes o stormwoter rote of $16.67 per equivolent
residentiol unit, which represents on increose of $7.6,l per month obove the FY 2013/14 rote of
$9.06 per month.
Trqffic Flow
ln the 2014 Community Survey, troffic wos identified os the number one problem for residents os
only I 6Y" roted troffic flow os excellent or good. Positive rotings for troffic flow hove been
declining since 2005, when 36% ol residents felt troffic flow os positive. The City's shotegic plon
includes o KIO to ensure comprehensive mobility oddressing oll modes throughout the city.
The FY 2014/15 Budget includes funding for deployment of on interim
lntelligent Tronsportotion System (lTS) solution for moior speciol events ond
high impoct periods. The long-term ITS solution is proiected to cost
opproximotely $.l4.5 million, of which o $4.5 million motch is included in
the FY 2014/15 Copitol Budget ond $10 million hos been requested
through o Tronsporlolion lnvestment Generoting Economic Recovery (TIGER)
gront from the U.S. Deportment of Tronsportotion.
To oddress troffic chollenges resulting from commerciol looding on enhonced looding zone
enforcement progrom will be implemented by ossigning Police officers to dedicoted enforcement
(moving violotions) for obstruction of troffic (double porking) on molor thoroughfores.
lncreosing mobility through lrolleys or locol bus circulotors hos been o priority over the lost yeor. ln
the 2014 Community Survey. neorly holf of residents /9%l cloimed they would ride trolleys or
locol bus circulotors. ln oddition to providing funding for the South Beoch Locol, during the post
yeor the City Commission opproved o temporory Alton/West trolley service to help mitigole'the
impoct of the Alton Rood from 5'h Street to Michigon Avenue Florido Deportment of Tronsportotion
proiect ond o new North Beoch Locol which is onticipoted to begin service in October. ln order to
ossess the level of service on our trollies ond circulotors, o new Mystery Rider progrom will be
creoted. The results will be used lo meosure cuslomer service, reliobility of service, ond
mointenonce ond cleonliness of vehicles. A dedicoted Tronsportotion Plonner position will olso be
odded to provide support lo vorious tronsportotion initiotives, including the trolleys ond circulotors,
outomoted troffic monitoring, ond the new Next Bus mobile opplicotion technology.
The FY 2014/15 Budget olso includes funding to promote o bicycle sofety compoign os
recommended by the Finonce ond Citywide Proiects Committee to help reduce occidents in the
community.
.:. ,
Dg11elo11m,enf of
. bh'liitelligent
'lransp7?rtg:|,i,,9*ln.t,t;:t Sytiem t,:1t',
62
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-15
Hurricone Preporotion ond Security
The 2014 Community Survey reflected o decreose in the roting for emergency/hurricone
preporedness of 84% trom 92% in 2009. The FY 2014/15 Budget enhonces hurricone ond
disoster preporotion by funding the ocquisition of key equipment including on emergency response
troiler, portoble generotors ond lighting units, emergency mobile communicolion kits, ond o 4
wheel drive vehicle.
Funding is olso included to oddress security upgrodes in city focilities by funding odditionol security
comeros ond increosed occess control meosures ond implementotion of Crime Prevention through
Environmentol Design (CPTED) infrostructure enhoncements. Additionol funding of $.l00,000 to
$200,000 for CPTED infrostructure enhoncements is onticipoted from existing ond upcoming Urbon
Areos Security lnitiotive (UASI) gront funds.
POLICING CUTTURE
Accountobilitlr
The FY 2014/15 Budget includes the implemenlolion of o Body Comero progrom in the Police
Deportment lo improve lronsporency ond occountobility by recording police officers' interoctions
with the public. The first yeor of the progrom provides for two positions to ensure proper video
evidence recovery ond mointenonce of the choin of custody os well os the purchose of 50 comeros
ond onother 50 comeros ore being provided by the vendor free of chorge. Additionol comeros ore
onticipoted to be requested in FY 2015/16. Body comeros will olso be rolled out in the Code
Complionce, Building, Fire, ond Porking deportments. This enhoncement supports the KIO in the
City's strotegic plon to insist on Police Deportment occountobility ond skilled
m ono gement/leodershi p
Guslomer Service
The FY 2014/15 Budget includes funding to improve security ot city porks
by creoting o new Pork Ronger progrom. This progrom would provide four
Pork Ronger positions to potrol the porks, provide odditionol security, ond
enforce complionce with city ordinonces ond pork rules. The Rongers would
olso provide ossistonce with sociol issues such os tronsient comping in the
porks ond loitering. They would portner with vorious other forces such os the
Porks & Recreotion Deportment, the Police Deportment, the Miomi-Dode
County School Police, ond Neighborhood Wotch groups.
..':::' , .a::: :: :'afl,fle +,pdrk"
,'::'.rd,ngers lo '
i',, impre,ye il
CdlUiiW birt cfiy'
A new Crime Scene 3D Comero System will be purchosed through Confiscoted Trust funds,
(Attochment D) to help cleor crimes scenes foster, especiolly vehicle occidents to help mitigote
negotive impocts on troffic flow. These enhoncements reflect o KIO in the strotegic plon to reform
policing culture with o customer service emphosis.
63
FY 2014/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-16
EDUCATIONAT EXCETTENCE
lmprove Public School Accounfobilitlr
ln 2008, the City of Miomi Beoch ollocoted $500,000 to help oll public schools in Miomi Beoch
offer the lnternotionol Boccoloureote (lB) progrom. Miomi Beoch is the only city in the stote in which
children hove occess to the lB progrom without hoving to ottend o mognet school. The FY
2O14/15 Budget includes funding lo coordinote ond host on lnternolionol Bqccoloureote (lB)
professionol workshop for instructionol stoff ot Noutilus Middle School ond Miomi Beoch Senior
High to help sustoin the lB progrom ond supporl re-outhorizotion for eoch school through the
lnternotionol Boccoloureote Orgonizotion.
MANAGETUENT & SERVICE DETIVERY
Communicofion
The City's strotegic plon includes o KIO to enhonce exlernol ond internol communicotion from ond
within the City. The 2014 Community Survey indicotes thot holf of residents ihot contoct the city
wont to file o comploint. The FY 2014/15 Budget includes on enhoncement to implement phose
one of o new 3-l-l customer service model. lncoming colls would be routed through the Customer
Service coll center ond o new consolidoted City Worning Point dispotch function would be creoted
for high priority service colls reloted to progroms in Public Works, Porking, Code, Tronsportotion,
ond Emergency Monogement. This initiotive dovetoils with the new Miomi Beoch eGov smort
phone opp thot lounched in June 2014, thot ollows the public to report reol-time neighborhood
concerns such os obondoned property, olley cleonliness, groffiti, illegol dumping, broken
sidewolks, potholes, ond homeless octivity, omong others, to the oppropriote municipol government
office in o snop. The smort reports include o photo ond GPS locotion thot outomoticolly integrotes
with the City's customer supporl center.
The 2014 Community Survey showed lhol sources of informotion to our residents concerning the
City's octivities continue to become more diverse ond segmented ond thot sotisfoction with the
City's websiie hod decreosed from 87 percent in 2012 to 79 percent in 2014. The Adopted
Budget includes funding for enhonced progromming on Miomi Beoch W ond o new position to
help enhonce the City's website ond sociol medio copobilities.
Building/Development-Relofed Processes
The FY 2014/15 Budget includes enhoncements consistent with the KIO in the strotegic plon to
improve building/development review services. One enhoncemenl is to improve efficient ond
timely delivery of plon review services in the Plonning Deportment by providing optionol expedited
review in coordinotion with the Building Deportment. This enhoncement would offer customers
comporoble services os currently performed by Building ond would deliver the enhonced service by
ossigning two stoff members to review plons during Soturdoy sessions. Customers would moke
written requests ond poyment by Thursdoy, 5:00 p.m. for expedited review to occur thot Soturdoy.
64
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-17
Another enhoncement is to improve odministrotive support to the five Development Review Boords
by odding on odministrotive position. ln oddition to improving quolity control ond the delivery of
services, the position would enhonce tronsporency by moking ovoiloble complete ond timely
informotion for viewing, including completed boord opplicotion submittols with drowings, ogendos,
ond ofier-octions. An odditionol enhoncement is to ensure complionce ond occurocy os it relotes lo
the odministrotion of the Porking lmpoct Fee policies ond procedures by odding o position to moke
site visits to help ossist wilh the occurote ond consistenl odministrotion of the Concurrency
Mitigotion Progrom. Finolly, on unsofe structures ponel will be creoted to streomline the unsofe
structures process thot is currently coordinoted by the County.
lnnovofion
The City's strotegic plon includes o KIO to improve the City's monogeriol leodership to reword
innovotion ond performonce. The FY 2014/15 Budget includes funding to creote on Employee
Suggestion Progrom to inspire City employees to shore innovotive ideos which moy enhonce City
services. Eligible employees identify o specific problem ond suggest o specific method or
improvement to do o iob or procedure better. Employees would receive o recognilion oword for
vioble suggestions ond o speciol oword bosed on the sovings or increose in revenue generoted
with owords ronging from $50 to o moximum of $5,000 per suggestion. Porticipoting employees
with vioble suggestions will receive o certificote ond o $25 reword regordless of whether or not
sovings/revenues ore generoted.
Stengfhen lnternol Controls
The FY 2Ol4/15 Budget includes funding to increose oudil coveroge of high risk oreos from Z9 to
90 percent ond oddress increoses in oudit reguests by odding o position to lnternql Audit. The
position would odd ten odditionol oudit oreos per yeor ond increose the quolity ond frequency of
oudits.
Streomline Delivery of Services
Severol odministrotive enhoncements thot support the KIO in the slrotegic plon to streqmline the
deliveryof services through oll deportments ore included in the FY 2014/15 Budgetsuch os:
. lmproving the computing environment consistent with best proctice by reducing personol
computer replocement from five lo firee yeors
. lmplementing ihe first phose of on Employee Wellness progrom to encouroge employees to
mointoin o heolthy lifestyle ond help reduce long-term medicol plon costs. Wellness plons ore
designed, using incentives, to ossist employees in odopting lifestyle chonges to promote
physicol ond emotionol welLbeing, with lower heolth core costs for the employer os the ultimote
gool.
65
FY 201 4/15 Adopted Work PIon ond Budget Messoge
Poge A-18
o lmproving timeliness ond efficient delivery of legol services provided to the City Commission
ond City Administrotion by odding o position in the City Attorney's Office
. Expedite the ocquisition of goods ond services in City deportments by converting o porFtime
position to full-time to monoge the e-Morketploce ond the stondord order cotolog in the
Procurement Deportment
. Add o position to implement ond monoge new technology in the Porking Deportment such os
the Miomi Beoch Mobile smorlphone opp, PorkMobile poy by phone service, License Plote
Reoders, occess cord poyments opplicotion integrotion, etc.
. Enhonce lroining in the Fire Deportment by odding o Troining Division Chief os it is one of the
most criticol elements for success ond o key component of being roted o Closs I ogency by
I nternotionol Stondo rdizotion Orgon izotion (lSO).
During the current yeor, the City hos begun the Munis/Energov technology proiect to reploce its
existing ERP ond permitting ond licensing system over lhe next three yeors. This key proiect
includes funding for o full business process review (BPR) of oll functionol oreos of the new systems
prior to the commencement of implementotion octivities. The gool of the BPR is twefold: (l) moke
business operotions more efficient ond effective; (2) ond more effectively utilize technologicol
investments. ln this monner, the new systems will be oligned with improved processes offering the
greotest opportunity to improve the City's business operolions. As port of the prolect kickoff in
August, the outhor of Extreme Government Mokeover spoke to over 300 porticiponts regording
innovotive opprooches ond tools to streomline processes. Mony positive process chonges ore
onticipoted os the Munis/Energov proiect progresses.
Since FY 2005/06, the budgel for the Generol Fund hos included funding specificolly for
lnformotion & Communicotions Technology Proiects. Eoch yeor, deportments propose proiects
which ore then reviewed ond prioritized by the lT Steering Committee, which is comprised of the
Assistont City Monogers, the Chief Finonciol Officer, the Fire ond Police Chiefs, the lT Director, ond
the Budget Director.
Funding for the FY 201 4/15 technology proiects totols $395,000 ond is funded by o tronsfer of
$395,000 (some omount os FY 2013/14]r from the Generol Fund to the lnformotion &
Communicotions Technology Fund. Below is o summory of the technology projects.
Fuel Monogement System Upgrode ($.l05.000): The current fuel monogement
syslem is no longer supported by the monufocturer due lo o tronsilion to nexl-
generotion wireless technology. This proiect would updote the current system to ihe
new wireless, webenobled system which is more relioble ond provides enhonced
fuel monogement functionolity such os dynomic grophicol disploys for online reol-
time monitoring, control, ond remote enhonced diognostics.
66
FY 201 4/ 15 Adopted Work Plon ond Budget Messoge
Poge A-19
PulsePoint App ($25.000): Sudden Cordioc Arrest (SCA) is o leoding couse of
deoth in the U.S. occounting for on estimoted 325,000 deoths eoch yeor. Only
obout o ihird of SCA victims receive bystonder CPR. The Americon Heort Associotion
estimotes thot effective byslonder CPR, provided immediotely ofter SCA, con double
or triple o person's chonce of survivol. The PulsePoint mobile opp olerts CPR-troined
bystonders lo someone neorby hoving o sudden cordioc orrest thot moy require
CPR. The purpose of the opp is to increose the survivol rotes of cordioc orresl victims
by reducin g collopse-toCPR ti mes o nd col lopse-todefi bri I lotions times.
OpenGov Business lnlelligence Softwore ($25.000!: This proiect would fund web-
bosed softwore thot lets governments ond citizens eosily occess, explore, ond shore
finonce ond budget informotion. This business intelligence softwore pulls
informotion from the City's generol ledger ond tronsforms the doto into occessible,
understondoble, meoningful, ond octionoble informotion. The softwore's intuilive
novigotion ond visuolizotions let users find ond onolyze revenue ond expense
informotion by deportment, fund, or cotegory in iust o few clicks. This tool would
improve internol efficiencies ond build tronsporency ond engogement with
constituents.
Active Strotegy Upgrode ($35.0001: This proiect upgrodes the City's performonce
monogement softwore. Active Strotegy hos odvised the City's current version of the
softwore will no longer be supported. The upgrode would include odditionol
functionolity including on updoted presentotion feoture ond enhonced security
feotures.
Enterprise Shorepoint lmplementotion Cloud ($90.0001: This proiect would
implement Microsoft Shorepoint, o populor colloborotion ond work flow tool, on on
enterprise bosis ond moke it ovoiloble to City deportments for their use. For
exomple, if severol deportments ore working on o common initiotive, o websiie con
be creoted in Shorepoint thot ollows for document shoring, outomoted work flows,
ond occess to informotion by everyone on the teom. One of the first onticipoted
uses of Shorepoint would be to help coordinote Emergency Monogement octivilies
ocross the orgonizotion ond outside ogencies.
Further, the following proiects do not require funding, but ore plonned to be under development
next yeor with in-house stoffing resources:
Housing Registry: This proiect would creote on Affordoble Housing Registry which
trocks oll properties designoted os offordoble ond their respective offordobility
periods. For those offordoble units which ore rentols, it enobles the City to trock
voconcies ond ensure its proper reporting to US Deportment of Housing ond Urbon
Development (which is o controctuol requirement of the City os on entitlement
community). The Registry will help the City mointoin complionce with HUD ond
ensure funding of the City's onnuol entitlement funds (obout $2 million).
67
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-20
Proiect Homeless lD: This proiect would oddress the increosing need to document
ond trock homeless clients in the field by providing timely informotion regording o
homeless person's stotus, referrol history, ond current progress. The current process
is time-intensive os stoff monuolly creote cose notes ond referrol histories for eoch
client. This proiect would outomote the process, free up voluoble stoff time, ond
moke key client informotion more occessible in the field.
Porking Goroge ond Restroom lndex: This proiect creotes on index to ossess the
restrooms ond porking goroges ocross the city, similor to the index used in the
City's Cleonliness progrom. The progrom would provide reohime informotion to
responsible deportments on the stotus of public reslrooms ond porking goroges ond
result in cleoner, better mointoined focilities.
VATUE OF SERVICES FOR TAX DOIIARS PAID
As noted eorlier, between FY 2OO7/08 ond FY 2013/14, the Generol Fund obsorbed olmost $43
million in reductions ond opproximotely $5.l million ond276 positions ocross oll funds.
Further, o totol of opproximotely $20 million in employee "give-bocks" vy'ere ochieved between FY
2009/10 ond FY 2011/12, through o combinotion of freezing cost of living odiustments for oll
employees for two ond one-holf yeors, eliminotion of merit increoses for oll employee except
members of the Froternol Order of Police (FOP) ond lnternotionol Associotion of Firefighters) IAFF,
increosed contribution to pension for oll employees except members of FOP ond IAFF, pension plon
chonges for the Miomi Beoch Employees Retirement Plon, increosed conhibutions for toke-home
vehicles by FOP members for I8 months, reduced holidoy poy for IAFF members, ond increosed
contributions to heolth insuronce by members of the FOP ond IAFF for I8 months. ln oddition, the
FY 2012/13 bvdget included $918,000 in employee "give-bocks" ond the FY 2013/14 budget
included $4.6 million. Along with $51 million in reductions, this represents almost 577 million
in combined "givebacks" and reductions over 7 years.
All of the givebocks ochieved, except the l8 month increosed contribution to heolth by FOP ond
IAFF ond the increosed contributions for toke-home vehicles by FOP members for l8 months,
represent ongoing, recurring sovings to the City ond the employee givebocks contribute significontly
towords the City's slrotegic gool (key intended outcome) to control poyroll costs.
Although the economy oppeors to hove stobilized, the impoct of the recent recession impocted both
property tox revenues os well os pension costs. Therefore, the City's strotegy continues to consider
the long term finonciol sustoinobillty of the City. Beginning with the development of the FY
2009/10 budget, o strotegy wos developed to oddress short-term, mid+erm ond long-term finonciol
needs.
o Strotegies to oddress short-term finonciol needs included ongoing efficiencies ond woge
concessions by employees.
68
FY 2O1A/ 1 5 Adopted Work Plon ond Budget Messoge
Poge A-21
. MidJerm finonciol sustoinobility wos oddressed by pension concessions from current
employees in the Miomi Beoch Employees Retirement Plon
. Longer term finonciol sustoinobility is enhonced by the pension plon restructures thot hove
been put in ploce for employees in the City's retirement plons. For exomple, for Generol
Employees, the plon restruciure odopted for new employees is proiected by the City's
ocluory lo reduce the City's onnuol required contribution by olmost $l million in FY
2O12/13, with odditionol reductions onnuolly os the number of employees in the Miomi
Beoch Employees Retirement Plon hired ofter October 1,2010 continues to increose.
Further, odditionol pension plon reform recommendotions were developed by the City's
Budget Advisory Commitiee (BAC) for the Fire ond Police Pension Plon for considerotion os
port of the FY 2013/14 odopted budget, While the specific BAC recommendolions were
not implemented, the pension reform ogreed upon by IAFF ond FOP generoted sovings is in
excess of the BAC recommendotions: $5.6 million in the first yeor, $t.9 million in the
second yeor, ond $,l40 million net present volue over 30 yeors.
With ihe odopted 56O.000 in efficiencies and Sl.9 million in emplqree givebscks
incorporated in the Adopted Work Plan and Budget for FY 2Ol4/15, the I year
total of reductions ond employee givebacks is 579 million.
General Fund
FY 2014/15 Prooosed E-Year Total
$ lmacts FT PT $ lnpacts FT PT
Public Safetv (3.0 (s8.021.095 (71.O'1.O
Cperations (s6.126.867 (66.o',(23.O'.
Administrative SuoDort (60.oool 1.0 ($3,246,694 (33.41 1.0
Econ & Cultural Dev (s1.235.426 17.0'.
0itywide ($1.619.642
Subtota $ (60.0001 (2.O (s20.249.724 (185.4',(21.O'
Transfers (!823.168.966
Tota s (60.0001 t2.o'3 ((1.418.690'.(185.41 (21.O1
lnternal Service Funds (19.O'(s3.a71.225 (57.1
EnterDrise Funds ($3.651.021 (53.0 10.o
GRA.ID TOTA- REDUCTIONS 3 (60.000t 121.O'3 (50,940,9361 (295.s (11.0)
stinBted ErDlolree Givebacks'
TOTA- REDUCTIONS AtlD GIVEBACKS
($1.q)0.000 ($27.833.360'
s (1.960.000'l21.Ol 3 0a-774-2!fi'(29s.5 (11.0)
The 2014 Environmentol Scon conducted os port of the strotegic plonning process showed thot the
overoge doily populotion in the city hos grown olmost 36 percent from 2003 to 20,l3. Much of
this increose consists of odditionol tourists (96 percent), seosonol residents (61 perceni), non-tourist
beoch visitors (56 percent), ond non-resident workers (23 percent). Hoving over one-third more
people in the city over the lost ten yeors, without on offsetting increose in budget con result in
seryices becoming degroded over time. The chort below shows the Generol Fund budget ond
Generol Obligotion Bond Debt Service budget divided by the overoge doily populotion from 2007
to 2013. The chort shows thot the overoge doily populotion hos grown foster thon the budget ond
thot the FY 2012/13 omount is 15 percent below the FY 2006/07 omount. ln the 2014
Community Survey, residents' rotings of the volue of city services for tox dollors poid os excellent or
good improved from 46 percent in 2007 to 58 percent in 20.l4.
69
FY 201 A/15 Adopted Work Plon ond Budget Messoge
Poge A-22
General Fund and G.O. Debt Budget by Average Daily Population 2007 -2013
t3tr
llgE: Avera8e Daily Population fo. FY 20lj)-14 not avail.ble
2008{x} 2m9-m 201G11
# GF Exp perADP r GO Debt perADPuotil end of elendaryear
Despite the dromotic impoct of severol yeors of reductions due to property tox reform exocerboted
by o dromotic downturn in property volues ond dromotic increoses in pension costs, it hos been our
obiective to preserve services to our city os well os the mony unique benefits provided to our
residents. The Adopted Work Plon ond Budget preserves benefits specificolly for City of Miomi
Beoch residents, including:
. Our free "Culture in the Porks" series;
. Access to free culturol orts progroms (theoter, donce, music ond visuol orts) for children
involved in ofter school ond summer comps;
. Scholorship speciolty comps in the summer, in oddition to children porticipoting in doy
comps; ond progroms for troveling othletic leogues.
. Free occess to City pools on weekends ond during non-progrommed hours;
. Free generol odmission to our Youth Centers on weekends ond during non-progrommed
hours;
. Free Leorn-toSwim progroms for 3 to 4 yeor old residents;
. Reduced resident rotes for recreoiion progroms
. Free "fomily friendly" Movies in ihe Pork;
. Free odmission lo museums on Miomi Beoch, including the Boss ond Wolfsonion Museums
every doy ond the Jewish Museum on Wednesdoys, Fridoys ond Soturdoys;
. Free occess to the moiority of our senior citizen progroms ond speciol populotions progroms,
including severol free donces thot toke ploce throughout the yeor;
. Free crime onolysis of residents' homes by our Police Deportment; ond
. Free child sofety seot checks by our Fire Deportment.
70
FY 2014/15 Adopted Work Plon ond Budget Messoge
Poge A-23
ANATYSIS OF PROPERTY VATUES IN MIATTAI BEACH
On July 1,2014, the City received the "2014 Certificotion of Toxoble Volue" from the Property
Approiser's Office stoting thot the toxoble volue for the City of Miomi Beoch is $27.1 billion
including $lSZ.Z million in new conslruction. The preliminory 2014 volue represents on increose
of $2.4 billion or 9.9 percent more thon the July 1 , 2013, Certificotion of Toxoble Volue ol $24.6
blllion ond on increose of 9.3 percenl, excluding new construction.
The comporotive ossessed volues for the Miomi Beoch Redevelopmenl Agency City Center
redevelopment district increosed from $3.9 billion to $4.2 billion on increose of $315 million or on
8.1 percent increose over 2013 certified voJues. ln oddition, ossessed volues within the
geogrophic oreo formerly known os the South Pointe redevelopment disirict increosed from $3.9
billion to $4.3 billion on increose of $4.l3 million, or o 10.5 percent increose in volues over 2013
certified volues. As o result, toxoble volues in the oreos outside the City Center RDA/South Pointe
oreo increosed by 10.2 percent, from $,l6.9 billion to $.l8.6 billion, on increose of $l.Z million.
Citywide volues excluding City Center increosed from $20.8 billion ro $22.9 billion, on increose of
$Z.t billion or'10.3 percent. Volues outside the City Center oreo determine Generol Fund
revenues.
COMPARATIVE ASSESSED VALUES {in billions)
Jon. I 2013 Volue [in billionsl
%Cho
)on. 1,2O14
Volue (in
hillionsl
Chonge from 20 l 3
Volue (Budoetl
As of July I
2013
(For FY
2O13/14
Budoetl
Revised
Volue (For
FY
2O13/14
Proiectionl
Chonge in
2013
Volues
As of July I
2013
lFor 2O14/ 1 5
Budoetl
$
lin billionsl %Chq
RDA - City Ctr $ 3.8714 $ 3.6341 $ (0.2373)-6.1"/"$ 4.1867 $ 0.3r53 8.1%
South Pointe 3.914E 3.7692 (0.14561 -3.7"/o 4.327!$ 0.4127 to.5%
Generol Fund
excl S.Pte
16.8703 16.2354 (0.634e1 -3.8%tg.594t $ 1.7239 10.2"/"
Totol Citnvide $ 24.6s65 $23.638i (r.0r78)-4.1%$ 27.1084 $ 2.4519 9.9"1
Citpvide Net of
Civ Center $ 20.285r $20.004c $ (0.780s1 -3.8%$ 22.9217 $ z.tsoe lo.3%
Determining the Operoting Milloge levy
The first building block in developing o municipol budget is the estoblishment of the volue of one
mill of toxotion, wherein the mill is defined os $.l.00 of od volorem tox for eoch $1,000 of
property volue. For the City of Miomi Beoch, the volue for eoch mill is determined by the 2O14
Certificotion of Toxoble Volue ond hos been set ot $27.1 million. Florido Stotutes permii o discount
71
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-24
of up to five percent for eorly poyment discounts, delinquencies, etc. Therefore, the 95 percent
volue of the mill is $25.7 million. Net of Center City RDA tox increment ovoiloble to the Generol
Fund, the volue of one mill ot 95 percent is $22.0 million.
lmpocts of Chonges in Property Volues
The FY 2013/14 operoting milloge rote for generol City operotions wos 5.8634 bosed on July,
2013 Certificotion of Toxoble Volue. Bosed on the July 1 , 2014 Certificotion of Toxoble Volue,
5.8634 mills would generote opproximotely $.l65.1 million ot I00% collection ($lSO.q million ot
95% collection) in generol tox revenues, on increose of $,l4.3 million ot ,l00% collection ($tS.O
million or 95% collection) over FY 2013/14 property tox revenues Citywide (Generol Fund, City
Cenler RDA ond the South Pointe oreo). The Generol Fund property tox revenues would increose
by $l 1.9 million, if the FY 2013/14 milloge rote wos mointoined.
Further, theJonuory,l2013 tox roll Citywide declined by $.l.02 billion 14.1%l between theJuly
1, 2013 voluotion ond the July l, 2O14 voluotion due to oppeols, odiustments, etc., which is port
of the reoson thot the FY 201 4/l5 "rolled-bock rote" is significontly less thon the FY 2013/14
currenl milloge rote.
Stote Legisloled Operoting Milloge Requirements
Further, pursuont to recently enocted Stote legislotion, lhe City moy eleci io opprove milloge rotes
obove the roll-bock rote up lo lhe conslitutionol cop of l0 mills subiect to the following votes by the
Commission or referendum:
. Option l: A moiority of the Commission is required to opprove o milloge up to 7.2121
(equivolent to 3..l5 percent increose in property tox revenues). The 3.15 percent increose is the
slote per copito personol income goin for the prior colendor yeor.
. Opiion ll: A two-thirds opprovol (5 of 7 votes) of the Commission is required to opprove o
milloge up to 2.9333 (equivolent to o l0 percent increose in the od volorem revenues obove
Option l).
. Option lll: A unonimous opprovol of the Commission or referendum is required to opprove o
milloge obove 7.9333 up to the 10 mill cop
The operoting milloge rote of 5.7942 therefore requires o moiority opprovol 14 of 7 votes) of the
Commission.
Determining the Voted Debt Service Milloge levy
The generol obligotion debt service poyment for FY 2014/15 is opproximotely $5.9 million.
Bosed on theJuly 1, 2014Certilied Toxoble Volue from the PropertyApproiser, these bonds would
require the levy of o voted debt service milloge ol 0.2295 mills. This represents o decreose of
0.0234 mills.
72
FY 2014/15 Adopted Work Plon ond Budget Messoge
Poge A-25
Combining the Operoting ond Voted Debt Service Milloge Levy
At the lvly 23,2O14 Conmission meeting, the Commission set the operoting milloge ot the some
level os FY 2013/14 ond the voted debt service milloge decreosed by 0.0234 mills. This
represents o totol decreose in the operoting milloge rote of 0.0234 mills.
On August 29th, the Finonce ond Citnvide Proiects Committee voted to reduce the operoting
milloge rote on odditionol 0.0692 mills for o combined milloge rote reduction of 0.0926 mills
compored ro FY 20.l 3/14.
llluskoted below is o comporison of the combined milloge rotes ond od volorem revenues to the
City of Miomi Beoch for FY 2013/14 ond FY 201 4/15 lpreliminory) including RDA. lt is
recommended thot in the Generol Fund,0.l083 mills of the totol operoling milloge continue to be
dedicoted to renewol ond replocement, resulting in opproximotely $2..l8 million in renewol ond
replocement funding. The odopted milloge rote is 1.5% less thon FY 2013/14 ond 21.5% less
thon FY 2006/07.
%lncl(Decl
Gity of Miami Beach Millage Rates
Operating
Capital Renewal & Replacement
Sub-total Operating Millage
Debt Service
Total
FY 06/07
7.1920
0.1820
FY 13114
5.7551
0.1083
lnc/(Dec)
-0.0692
0.0000
From From
FY13l14 FY 06/07
7.374/J
0.2990
5.8634
0.2529
-0.0692
-o.o2u
-1.2% -21.4o/o
-9.3% -23.2%
7.6730 6.1163t18#;.fiA3$-7, -0.0926 -1.5% -21.5o/o
lmpoct on Homesteoded Properties
Amendment I O to the Stote Constitution took effect on Jonuory l, .l995 ond limited the increose in
ossessed volue of homesteoded property to the percentoge increose in the consumer price index
(CPl) or three percent (3%), whichever is less. For 20,l4, the CPI hos been determined to be 1.5
percentond therefore, the increose is copped ot 15% for increosed volues os of Jonuory 1,2014.
Overoll, bosed on the homesleoded properties in the Jonuory 1 , 2013 homesteod volues os of July
1,2013 voluotion, the medion volue of homesteoded property in Miomi Beoch for 20.l3 wos
$132,371, ond the overoge $S t 2,080. Applying the increose to the morket volue of oll existing
homesteoded properties from the 2013 tox roll, ond the 1.5 percent CPI odiustment, the impoct of
the milloge rote odiustment io homesteoded properties would be no increose in property loxes os
shown in the following toble.
73
FY 2014/15 Adopted Work Plon ond Budget Messoge
Poge 4-26
Homesteaded Properties
FY 2013114
FY z0t4l]-s
with 1.5% CPI
lvbdian Average tVbdian Average
201 3 Pre liminary Taxable Value $ 132,371 $ 317,086 $ 134,357i$ 321,842
City of Itll ianl leac|r
Operating
Voted Debt
Total Mami Beach
$776
33
$ 11859
80
$ 778
31
$ 1,865
74
$ 809:$ 1,939 $ 80e $ 1,939
$ Change in Taxes
_ Operatil-9-
Voted Debt
Total Miami Beach
$ 2$
el
6
(61
$-$
* Source: Mami-Dade County PropertyAppraiser's - 2013-average-median-homestead-residential-values file
lmpoct on Non-Homesleoded Properties
The onnuol increose in morket volue of o non-homesteod property is copped ot l0 percent (does
not opply to school milloges). The city-wide overoge increose in property volues is 9.9 percent.
The property volue of individuol properties moy increose more or less thon 9.9 percenl, but not
more thon l0 percent.
Overlopping Jurisdiciionol Operoting ond Debt Service Milloges
City of Miomi Beoch property owners musi olso poy property toxes to Miomi-Dode County, the
Miomi-Dode County School Boord, the Children's Trust, the South Florido Woter Monogemenl
Districl, Okeechobee Bosin, Everglodes Proiecl, ond the Florido lnlond Novigotionol District. These
toxing outhorities represent 70 percent of o Miomi Beoch property owner's tox bill.
The countywide tox rote for Miomi-Dode County decreosed by 0.0345 mills lo 4.6690; the librory
tox rote increosed 0.,l115 mills to 0.2840 mills; ond the debt service milloge increosed 0.0280
mills to 0.4500 mills.
The tox rote for the Miomi-Dode School District decreosed slightly from 7.9770 mills to 7.9740
mills. The Children's Trust milloge is mointoined ot 0.5000 mills. As o whole, the milloge rotes for
the South Florido Woter Monogement District, Okeechobee Bosin, Everglodes Proiect, ond Florido
lnlond Novigotionol District decreosed 0.O174 mills to 0.41 87 mills.
With the odopted rotes for FY 201 4/15, the Miomi Beoch portion of the FY 2014/15 tox bill is
opproximotely 30 percent of the totol bill. Of note the County millage is 0.9830 mills less than
their milloge in FY 2006 - os compored to the City's milloge which is 1.6493 mills less than the
City millage in FY 2006' -. Further, the School Boord milloge is only minimolly below the FY
74
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-27
2006/07 milloge rote, despite the recently proposed decreose. The significont difference in the
totol overlopping milloge rote is o direct result of the City's effort to keep the milloge rotes os low os
possible. A summory of the tox rote chonges is provided in the following toble.
OVERLAPPI NG TAX MITLAGE FY 06107 FY t3h4 Variance
ftoml3lt4
Variance
from06/OT
L4lLs
Total
Citv of Miami Beach Millase Rates
Ooeratins 7.L92C 5.7551 rt:6*{l -0.0592 -1.5061
Capital Renewal & Replacement o.182C 0.108:0i10S!o.oooc 4.O737
Subtotal Operatins Millase 7,r74C 5.8534 5.794t -0.0692 -1.5798
Voted Debt Service 0.299C o.2525 0,2291 4.0234 -o.0695
Tota 7.6731 6.1163 6.023:{.0925 -1.5493 ?ool
Miami Dade Countv
Countywide 5.61sC 4.703:.4-65St {.0345 {.946C
Library 0.486C o.172!tuff,r8i11 0.1115 4.202C
Debt Service 0.285(o.422C #W+"fiia$CI(0.0280 0.155C
subtota 5.386(s.298(ii##,40,l 0.1050 -0.983(27%
ichool Board 8.105(7.977(.':iii,7:;974*-0.0030 -0.1310 3901
Shildren's Trust o.422(0.s00(o50s 0.0000 0.0780 261
)ther o.736(0.4455 :::1!lriLr.8:-0.0268 {.3173 201
Tota 2r.322(20.336t t6rrlgI -0.0174 -3.0026 1007
lmpoct of Combined Tqx Rofes of Overlopping Jurisdiciions on Homesteoded
Properties
The medion ond overoge Jonuory 1,2013 toxoble volues of $132,371 ond $312.086,
respectively, will increose by 15%CPl in FY 2014/15 due to the Sove Our Homes Cop which
only ollows toxoble volues lo increose by 3.O% or CPl, whichever is lower.
Applying the odopted combined milloge rotes to the medion ond overoge toxoble volues results in
on odditionol $38 for the medion ond o $92 increose for lhe overoge. These increoses ore
mitigoted by no increose in property toxes for the medion or the overoge from the reduction in
milloge in the City of Miomi Beoch's portion of the property tox bill.
Medion properties would poy opproximotely $2,729 for oll toxing iurisdictions combined, while
the overoge loxes generoted would be opproximotely $6,540 per homesteoded property. Of
these toxing iurisdictions, the highest component is the Miomi-Dode School Boord, ot $l,0Zl for o
medion volue property, ond $2,566 for on overoge volued property.
The following toble provides exomples of chonges in property toxes for homesteoded properties
using the odopted tox rotes ond potentiol chonges from 20.l3 volues.
75
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-28
lnpact on Honcsteaded Properties Assuning
Chanoes in Taxable Value from Januarv 1. 2014
FY 2013/14
FY 2014115
with l.5oloCPl
Median I Areraoe Median A\€rage
1013 Preliminary Taxabl6 Value J 132,371 3 317,086 3 134,357 I 321,U2
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schmls
Other
$ z6 $ 1,859
33 80
$ 778 $ 1,865
31 74
$ 809 $ 1,939 $ 809 $ 1,939
701
1,056
125
1,680
2,5m
300
7X
1,071
123
'1,739
2,566
296
Tota $ 2.691 $6.4$$ 2.7m S 6.540
lhanoe in Tiles
City of Miami Beach
Operating
Voted Debt
Total Miami Beach
Miami Dade County
Schools
Other
$ 2$ 6
(2) (6
$-$-
25
15
(2)
59
37
(4
Total $ 38s 92
As with the City of Miomi Beoch milloge rotes, impocts of the combined iurisdictionol milloge rotes
for non-homesteoded properties ore bosed on the individuol property volues.
The City's onnuol copitol budget contoins copitol proiect commitments opproprioted for Fiscol Yeor
(FY) 2014/15 lCopitol Budget). Preporotion of the Copitol Budget occurred simultoneously with the
development of the FY 2014/15 - FY 2018/19 Copitol lmprovement Progrom (ClP) ond FY
201 4/ 15 Operoting Budget.
The Copitol Budget for FY 2014/15 totols $ZOS.S million ond is opproprioted on September 30,
2014. New bond issuonces ore onticipoted to finonce the Convention Center proiect including
RDA, Resort Tox, ond Porking bonds. ln oddition, depending on cosh flow, Stormwoter ond Sewer
bonds moy be issued in FY 201 4/15.
Proiecls will oddress mony needs in different oreos of the City including: neighborhood
enhoncements such os londscoping, sidewolk restorolion; hoffic colming; roodwoy ond bridge
resurfocing ond reconstruclion; woier, sewer, ond droinoge system improvements; pork
construction, renovotion ond upgrodes; renovotion of seowolls; porking lot ond goroge renovolion,
76
FY 2O14/15 Adopted Work Plon ond Budget Messoge
Poge A-29
construction/renovotion of public focilities; ond vehicle replocement. For o detoiled listing of oll
copitol prolects, pleose refer to the Adopted FY 2014l.l5-20,l8/19 Copitol lmprovement Plon &
FY 2014l.l5 Copitol Budget document.
ln FY 2005 /06, the City estoblished o finonciol gool of funding ot leost 5 percent of the Generol
Fund operoting budget os tronsfers for copitol proiects ond copitol proiects contingency. The
purpose of this gool wos multi-foceted:
l. To provide flexibility in the operoting budget thot would ollow the budget to be reduced
without impocting services during difficult economic times;
2. To ensure thot the City funded needed upkeep on our Generol Fund focilities, ond righto[
woy londscoping, lighting, etc.
3. To provide o mechonism to oddress odditionol scope of smoll new proiects prioritized by
the community ond the Commission insteod of hoving to deloy these for o lorger Generol
Obligotion Bond issue; ond
4. To provide contingency funding so thot proiects where bids were higher thon budgeted did
not hove to be deloyed, especiolly during o heoted construction morket where deloys often
leod to further increoses in costs.
ln recent yeors this funding wos dromoticolly reduced due to funding constroints, ond ot the some
time, reflecting declines in construction industry pricing in those yeors. The Adopted Work Plon ond
Budget incorporotes olmost $4 million in copitol funding. This represents obout 1.5 perceni of the
FY 2014/15 Generol Fund operoting budget.
Enterprise Funds ore comprised of Sonitotion, Woter, Sewer, Stormwoter, Porking, ond Convention
Center Deportments. The FY 2014/15 Enterprise Funds Budget is $129.8 million. This represents
on increose of $.l9.0 million (12 percent) from the FY 2013/14 budget of $160.8 million,
primorily due to:
. lncreoses in solory (3 percent COLA ond 0-2 percent Merit) ond heolth insuronce costs of 9
percent
. An $8.2 million increose in Stormwoter to support the strotegic plonning initiotive to oddress
flooding ond seolevel rise over the next five yeors. This increose is supported by o monthly
Stormwoter rote of $16.67 per Equivolent Residentiol Unit (ERU), which represents on
increose for o residenliol customer of $7.61 per month obove the FY 2013/14 omount of
$q.OO per month.
. A $5..l million increose in Sewer due to on increose of fees chorged by Miomi-Dode Woter
ond Sewer Deportment (WASDI to lreot the City's wostewoter, increose in scheduled debt
service for outstonding debt, lower onnuol true-up from WASD, higher DERM fees, ond
77
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-30
existing operoting deficlt. This increose is supported by o monthly fee of $2.55 per
thousond gollons, which represents on increose of $1.2'l per thousond gollons from the FY
2O13/14 rote of $6.34 per thousond gollons.
Porking enhoncements totoling $'1.0 million to increose the cleonliness ond oppeoronce of
the City porking goroges, implementotion of looding zone enforcement, creotion of o new
Goroge Cleonliness lndex, ond implementotion of o new body comero progrom.
Sonitotion enhoncements toioling $85l,OOO to provide better service ot beochfront
restrooms by odding ottendonts to the restrooms in Lummus Pork ond 2l" Street on
weekends, holidoys, ond speciol events, support the "con on every corner" initiotive by
odding more litter cons ocross the city, ond creoting o new Bothroom Cleonliness lndex to
ossess the 64 public restrooms throughout the city.
Woter reflects o smoll rote increose of $0.02 to poss through the Miomi-Dode County
increose to wholesole rotes for the purchose of potoble woter.
lnternol Service Funds ore comprised of the Centrol Services, Fleet Monogement, lnformotion
Technology, Risk Monogement, Medicol & Dentol ond Property Monogement Divisions. The FY
2O14/15 lnternol Service Fund budget is $28.4 million, or 3.97", more thon FY 2013/14. lnternol
Service costs ore completely ollocoted to the Generol Fund ond Enterprise Fund deportments, ond
ihe Risk Monogement Fund reimburses lhe Generol Fund for the cost of legol services.
The FY 2014/15 Resort Tox budget is $62.9 million, on increose of $2..l million or 4 percent from
FY 2013/14. This reflects ihe continued increose in resort lox revenues, consistent with other
tourism indicotors throughout the County, but especiolly in Miomi Beoch.
Highlights for FY 2014/15 include:
. New enhoncement ol $476,000 to support the initiotive to provide better service ot beochfront
restrooms by odding otlendonts to the beochfront restrooms in Lummus Pork ond 2lst street on
weekends, holidoys, ond speciol events.
. New enhoncement of $200,000 to deploy interim lntelligent Tronsporotion System (lTS) solution
for moior speciol events ond high impoct periods.
. $34,084,000 (o $1,119,000 increose) is provided to the Generol Fund to support new ond
conlinuing lourism eligible expenditures. New exomples include more prooctive code
enforcement, cleonliness index, pork ronger progrom, homelessness ot Lummus Pork, ond
hurricone ond disoster preporotion equipmenl, ond increosed support for the Miomi Beoch
78
FY 201 4/15 Adopted Work Plon ond Budget Messoge
Poge A-31
Botonicol Gorden. Continuing expenditures include public sofety progroms such os oceon
rescue, police seryices on Lincoln Rood, Oceon Drive/Lummus Pork, Collins Avenue,
Woshington Avenue, ATV officers, Boordwolk security, speciol troffic enforcement ond speciol
event stoffing; ond fire rescue units in tourist ond visitor oreos. The funding olso supports code
complionce services to respond lo evening entertoinment oreos ond provides for o portion of the
a
a
operotionol costs of the Tourism ond Culturol Development.
$3 million for enhoncing the outcomes from molor events such os Memoriol Doy, including
monogement, Goodwill Ambossodors.
The contribution to the greoter Miomi Convention ond Visitors Bureou remoins flot ot $5.4
million pending controct negotiotions expecied to result in o performonce-bosed conlroct.
The contribution to the Miomi Beoch Visitor ond Convention Authority will increose from
$2,289,OO0 to $2,4.l0,000 bosed on the legisloted funding formulo.
$123,000 is provided to continue the locol Miomi Beoch morketing compoign, to be motched
with funds from the Greoler Miomi Convention ond Visitors Bureou, the Miomi Beoch Visitor
ond Convention Authority, ond the Culturol Arts Council. lncluding $73,000 for the
Wosh ington Aven ue tourism enhoncement in itiotive.
$230,000 for holidoy decorotions.
$.l00,000 for the sponsorship fee to help offset morketing ond odvertising expenses ossocioted
with the Ms. USA or equivolent event
Although the development of our budget this yeor hos been chollenging, through rigorous review
ond good leodership, the Adopted Work Plon ond Budget for FY 2014/15 is bolonced ond
enobles the City of Miomi Beoch to continue delivering outstonding, enhonced seryices to our
residents, businesses ond visitors ond continuing structurol enhoncements lo ensure lhe long-term
sustoinobility of the City.
The odopted milloge rote decreose of 0.0926 mills represents opproximotely holf of the remoining
milloge rote reduclion gool of 0.2079 ond does nol result in o property tox increose to medion or
overoge property owners thot quolify for the homesteod exemption ond the Sove Our Homes cop.
The FY 2O14/15 Budget includes service level enhoncements thotoddress high priority needs of the
City os identified through the strotegic plonning process ond 20,l4 Community survey.
I would like to thonk Moyor Philip Levine ond the Members of the Miomi Beoch City Commission for
your continued guidonce, support ond leodership with the budget process ond in helping to
occomplish so much on beholf of our residents ond for the entire Miomi Beoch community.
I would olso like to thonk oll stoff from throughout the City who hove worked hord over the lost yeor
to respond to chonges in priorities from the new City Commission. I would porticulorly like to thonk
79
FY 2014/15 Adopted Work Plon ond Budget Messoge
Poge A-32
my Assistont City Monogers, Chief Finonciol Officer, ond oll Deportment ond Division Directors. I
oppreciote oll of us working together towords developing o bolonced budget thot will help improve
our community. ln porticulor, I would like to recognize ond thonk John Woodruff, Budget Director;
Mike Howord, Budget Officer; Tomeko OtteStewort, Budget Monoger; Georgette Doniels, Senior
Budget Anolyst; Vonesso Loyne, Budget Anolyst; Froncis Fronces, Executive Office Associote; Dr.
Leslie Rosenfeld, Chief Leorning Officer; ond Kotherine Gonzolez, Monogement Consultont.
Respectfully subm itted,
Jimmy L. Moroles
City Monoger
80
ATTACHMENTS - TABLE OF CONTENTS
ATTACHMENT A Proposed Positive lmpact or Minimal Service lmpact, Efficiencies, Etc.
ATTACHMENT B Proposed Additions and Service Enhancements
ATTACHMENT C PotentialAdditions and Service Enhancements NOT INCLUDED in
Proposed Budget
ATTACHMENT D FY 2014115 Confiscated Trust Fund Budget
ATTACHMENT E FY 2014115 Citywide Work Plan
81
MIAMI$TACH
82
ATTACHMENT A
ADOPTED MINIMAL SERVICE IMPACT. EFFICIENCIES, ETC.
Position lmpacts
lmDact
uumuralrve
DeDt. lmoact
t-uil
Time
ratl
Time
rrol
Vacant Filled
Mgt.6.
Admin
NOn
Mot.
,Uhrftglilocttol$...:t::,,.,..:..:.:,:..:.:.:;:t:=:t::::::t:::.t.:+t4;:ti!;:;.:n:*. j;
Reduce conlractual lelevision production costs of $120,000 by 50% by
addinq an in-house Media Soecialist oosition.$ (60.000 $ (60.0001 1.0
ln FY 2010/11 a pilot program to reduce overtime in the Fire Suppression
division was approved. The aim of the program was to reduce overtime
on the weekends by hiring three (3) Fire Firefighter l's to r,vork a r^ieekend
only schedule. The salaries cost for these firefighters was to be offset by
the reduction in overtime costs. Although funding for the salaries of
these firefighters has been included in the department's approved budget
each year, the \ eekend program was never implemented. Based on the
structure of the union contract, the most senior and most costly
firefighters vuculd have first option to the ureekend schedule and
ultimately creating more costs than savings. The department proposes
utililng the combined salaries of the three firefighters to hire a Training
Division Chief to oveGee the training needs of the svrorn staff. (see
Attachment B)$$ (60.0001 (3.0 (3.0 (3.01
Total General Funds $ (60,000 $ (60.000)l Q.0',0.0 (3.01 0.0 0.0 (3.01
lmplement new service model for trades such as carpenters, electricians,
masons, painters, and plumbers. This is part of an overall strategy to
empor/\,er each department to control priorities in order to improve the
level of maintenance and condition of our facilities. ln the 2014
Community Survey, residents rated the appearance and maintenance of
the City's public buildings at 79 percent, a decrease from 87 percent in
lhe 2012 survey. The new model should provide greater flexibility and
potentially enhanced services for specialty uork rrvhile not resulting in any
employees losing employment with the City. However, we will be
reducing the number of positions by t\ enty-turc with associated savings
in equipment, materials, supplies, etc. ln addition, the new model
provides greater flexibility by allowing each department to address their
owr priorities, minimize delays, and avoid competing department
interests. The 17 employees affected by the change (trao positions are
vacant) will be placed in altemate positions within Public Works and the
Parks and Recreation department. Furthermore, their current
compensation and benefits would not be impacted. Any savings resultine
from this chanqe would be used to enhance services.$$(19.0 0.0 {2.0 (7.0 0.0 (1 9.01
Total lnternal Services Funds s s (19.0t 0.0 Q.0't17.0 0.0 (19.01
83
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89
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
Requests Total
FT PT
requirements and provide administrative support to the Chief Elevator lnspector by adding one Office Associate V
a higher level of customer service and improve efficiency and timeliness by adding an Office Associate ll
position. This position would prepare and manage meeting notices, retum "604-CITY calls, provide assistance to
customers, handle incoming mail, maintain the Citys bulletin boards, pay invoices, answer telephones, and
the flow of information externally and
administrative support by converting a part-time Office Associate lll position to full-time and sharing the
resource with the Tourism, Culture, & Economic Development department. This position would provide customer
, results reports, media assistance, logging and archiving video, photo, media clips and project files, and
nsure ac,equate inlemal controls by aclding a to serve as an additional cashier
for the current cashier at City Hall in the Treasury section. '100% funded by Building funds
lmprove efficiency and management of assets and medical
. This position was recommended by the Commission on Fire Accreditation lnternational (CFAI) in the annual
report to develop a centralized inventory system to better track all assets and equipment. This position
free up the time of administrative Fire Captains and Resource Division Shift Captains would be freed up to
more time for value-added activities.
schedule and make repairs in a timely manner. fRestores one Mechanlc position eliminatecl during the FY2008
Meet customer service expectations as they relate to turnaround times in the recruitment division by adding an Office
lll position. The most labor-intensive and time consuming activities are associated with making telephone
to verify applicants'former employment histories and schedule pre-employrnent physicals and fingerprint
appointments. Of these three, the most demanding in terms of time and effo( is the verification of
Former employers are reticent to provide information and have no vested interest in responding to our
Therefore, it falls upon the recruitment staff to call and call again. ln the meantime, hiilng decisions remain
unresolved. Most employed applicants are unwilling to give notice at their current jobs without a formal job offer from
the City. Our due diligence responsibilities prevent us from making those offers until the pre-employment
are complete. Additionally, the Human Resources Department has assumed Cityr|ide responsibility for
activities related to the assignment of temporary staffing agency personnel to different departments.
This is another labor-intensive, time consuming function.
Enhance process management and performance improvement by adding a Management Consultant position. The
position would be a catalyst for streamlining, process improvements, improvement initiatives, and
Provide an organization-wide training workshop for 1,300 employees for a
place workshop to better understand how cultural context influences cultural communication, key elements of
cross cultural communication and learn to respond effectively in spite of communication differences.
Current required sessions do not directly address this topic, and skills learned will help improve intemal and external
am supports our Customer Service standards by helping assess how well the City
serving its customers by evaluating service deliver at interface points. The goal of the program is to obtain
measurable data on customer service to achieve heightened customer service awareness, assist departments in
staff training to improve customer service, evaluate results to improve customer service to meet public
needs and expectations and assess how the City is serving customers at interface points. Assessments are
during the regular work week from 9:00 a.m. to 5:00 p.m., with several afterhours and weekend
as well. Outsourcing will eliminate the need to utilize city personnel to conduct these ongoing
90
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
Requests Total
FT PT,ar*s&RCcreatsn ,i,{qf4 .._ // :W 'Htq##i""$#.. '.ir"i$Sffiir L,ti\$E{ }tES,i:::,: t,t,
mprove administration and planning of recreation operations and programming by adding two Program Coordinator
)ositions. These positions would provide support needed by the Facility Managers to carry out existing programs at
.he expected service levels, run facilities more efficiently, and free up time to strategically plan and implement new
rroorammino-146,000 2.0 0.0
:xpedite and coordinate procurement related activities by adding a Procurement Liaison position. The position woulc
rssure compliance with policies and regulations, perform contract management, and develop specifications and
;olicitations.60,000 1.0 0.0
Enhance the service level of contractual mowing and green space maintenance by increasing mowing frequency fron
32 to 36 cvcles. increasino litter control. addino dune maintenance/clean uo. and Drovidino routine Dressure cleanino.1.0s7.000 0.0 0.0
Enhance maintenance and quality of City parks and facilities by adding: annual sod replacement for all athletac fields,
additional gymnastics programming, laser grading of baseball and softball fields, additional playground equipment
and repairs, annual resurfacing of four courts, additional and replacement of bike racks, and miscellaneous
eouioment includino a scissor lift.267.000 0.0 0.0
Address increasing technology needs by adding an lnformation Tech Specialist lll position in the Technical Services
Division. The new position would provide supervisory oversight to the existing four tech positions, address increasing
inventory of laptops/desktops and technology needs, and allow for a direct point of contact to better coordinate the
needs of the department in lieu of contacting four individuals. lndustry standards recommend a ratio of 1 technician
for every 86 laptops serviced for government organizations of 1,000 or more employees. The Police Depa(ment
currently has 380 deployed laptops being serviced by 3 technicians, a ratio of 1:f 13 technicians to laptops. Hiring an
additional technician would adiust the ratio to 1:96. brinqinq it more in line with industrv best Dractices.72.O00 1.0 0.0
Provide enhanced coordination of fleet management activities by adding a Fleet specialist position. Ihe new positior
would perform the following functions: develop and implement vehicle replacement programs; coordinate vehicle
auctions, service, repairs, preventive maintenance, delivery, and training; research and evaluate vehicle and
equipment in support of law enforcement initiatives; monitor installations of AVL in vehicles; maintain vehicle
inventory and maintenance logs; track and process toll violations for police vehicles; and process State license
renewals for vehicles with private license tags. lRestores one Fleet Specialist position eliminated during the
FY2008 budoel Drocessl s2.000 't.0 0.0
Enhance records management unit by adding one Sergeant position. This position would perform an independent
audit and consolidation of UCR coding; provide quality assurance of reports written via the NWS Field Base
Reporting System; assist in the collection of accurate data sets for use in the COMPSTAT process; provide a swom
conduit to the Operations Division for problem resolutions; and investigate and correct Field Base Reporting merge
and content issues.146.000 1.0 0.0
Properly address worl(load levels in the records management unrt Dy addrng an Atde ll postton and
two Data Entry Clerk positions. The Administrative Aide ll position would assist with the workload associated with
public records requests and Uniform Crime Reporting. The two Data Entry Clerks would free up Public Safety
Specialists in the Operations Division from data entry duties to focus on duties such as School Crossing Guard
details, writing moving and parking citations, and responding to incidents for police reports and traffic crash reports.
fRestores one Administrative Aide and lwo Data Entry Clerk Wsitions eliminated during the FY2010 buclget
nraces<I 132.000 3.0 0.0
Enhance training unit by adding one Sergeant position. This position would supervise the officers and civilians
assigned to the Training Section in the performance of their duties in training all personnel in the department and
create a separation of duties between the two sergeants allowing for a permanent Range Master to: effectively
supervise the Range Training Officer, manage the use of the depa(ment's driving and force simulators, supervise
and manage all use of force training, develop the firearms training program, manage the Taser tralning program, and
hioh liabilitv trainino oroorams.146,000 1.0 0.0
Provide nightime coverage s6ven days per week on the wateMays of Miami Beach by creating a Marine Patrol
Overnight unit consisting of one Sergeant and four Police Officer positions. The overnight unlt would investigate
suspicious vessels, thefts from waterfront properties, burglaries/thefts of vessels and personal watercrafts, enhanced
serach and rescue abilities, enhanced Dive Team abilities and coverage.626,000 5.0 0.0
Expand current ATV coverage by adding two dedicated ATV squads consisting of two Sergeants and eight Police
Officers. The two units would enhance current service levels on the beach and paved beach walk in the areas of
South Pointe Park through 46th Street and help deter beach thefts, alcoholic nuisances, public intoxication, sex-
related crimes, beach after-hours ordinance, and homeless issues.1 .251.000 10.0 0.0
Enhance criminal anvestigations by aclcling a Public Satety Specialist position (non-sworn) to pertorm the lollowing
functions: retrieve, review, and determine evidentiary value of videos from areas crimes were committed; ensure
proper video evidence recovery and chain of custody in support of other units; provide specialized experience of
commercial and residential securig camera installations, transfer of video evidence, and knowledge of video formats
and associated technology. fRestores one Public Safety Speciarist position eliminated during the FY2010
buddet Drocessl 74,000 1.0 0.0
Enhance criminal investigations by adding a Sergeant and Detective position. The new positions would perform the
following functions: Create a Career Offender/Fugitive Squad tasked with identifying career criminals and fugitives at-
large in the city; effectively track, monitor, and investigate the 80 plus career criminals residing within the city limits
and more than 600 active warrants in the criminal system; and proactively investigate activity using crime analysis
data. field interviews. and surveillances.216.000 2.O o.0
91
ATTACHMENT C
POTENTIAL FY 2014115 ADDITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
lncrease enforcement of drunk driving by adding DUI details to staff six saturations and six checkpoints annually.
Costs include overtime and necessary training classes (Standard Field Sobriety Tests, Drug Recognition School, and
and field validation bv addino a GIS Consultant
lncrease capacity to process GIS requests, analyze spatial data, and automate GIS tasks by adding a GIS Analysl
of six divisions and administrative functions bv addinq an Assistant Director Dosition.
funds for street and sidewalk maintenance based on pavement condition index
the backlog, increase of public records requests, and support Homeland Security initiatives by adding an
additional 9-1-1 Records Custodian position in the Public Safety Center Unit.
to Drovide outreach to new and
Create a business incubator at the Byron Carlyle in North Beach. Recurring costs total $193,000. The operating
recurring costs would be pro-rated for 6 months ($145,000) following the build-out. The one-time costs of $145,000
the last year the department expanded with additional responsibilities, divisions, and staff specifically in the
of Economic Development, the RDA, and Real Estate Office. An Assistant Department Director position would
improve the efficiency and management of the departments responsibilities and new City initiatives being added. ln
would address succession planning within the department.
Total General Fund
92
ATTACHMENT C
POTENTIAL FY 2O'I4I'15 ADOITIONS AND SERVICE ENHANCEMENTS NOT INCLUDED IN ADOPTED BUDGET
Requests Total
FT PT
rTochnoliliiur,;*8i, ,iE@: ,M, . :, . .l(\.-,q^{,;;rft8#eN ;ffiffi*'. " l, 't.. ..
Enhance lT project management capabilities by aodlng one ProJect Manager posrtron to create a project
management oflice (PMO) to handle the implementation of all lT projects . The impact to the General Fund would
be $78,O00.95,000 1.0 0.0
lmprove disaster preparedness by backing up City technology data/systems in an out ot region data center. This
enhancement would be phased in over three years. Year one would be $200,000 including a $40,000 one-time
charge. The one-time charge is proposed to be funded from the lT Tech Fund. Year two would be $100K and year
three would be $50,000. The impact to the General Fund would be $131,000.160.000 0.0 0.0
Add lnfo Tech I and lnfo Tech ll positions (support) to improve services such as repairing computers, installing
ohones. elc. The imoact to the General Fund would be $91,000.111,000 2.0 0.0
lncrease Windstorm insurance coverage to assist recovery in case of a tropical storm or hurricane event. During the
last ten years, the amount of coverage the City has purchased has ranged from $10 million to $25 million, in excess
ofapplicabledeductibles. DuringFY2013/l4,theCityincreaseditswindstormcoveragefrom$l0millionto$15
million. This enhancement would increase funds necessary to purchase an additional $5 million of named windstorm
coveraqe for a total of $20 million. ($330,000) The impact to the General Fund would be $201,000.330.000 0.0 0.0
lmprove delivery of Property Management and GIP construction projects through the utilization ot Constructlon
Material Standards. The proposed standards would ensure that materials selected are compatible for the saltwater
environment of Miami Beach to avoid accelerated deteoriation of components. Examples include the selection of
materials for air conditioning systems, park benches, janitorial dispensers, signage, and fencing materials. The
standards would improve the longevity of materials and reduce maintenance and replacement costs. (orre-time
costd The imoact to the General Fund would be $215,000.250.000 0.0 0.0
mprove efficient delivery of property management suppo( and administrative services by adding an Office Associate
V position. This position would address additional work load from addressing the backlog of capital renewal and
eplacement projects in the areas of procurement, accounts payable, and general administrative support. fhe
tmDact to the General Fund would be $16,000.54.000 1.0 0.0
Total lnternal Service Fund!3 1.000.000 4.0 0.0,.,;".|F/ .s&**#4,W-:d_ ],Ei]Eriir'ffi::j;V.*;1..;..:...:,: ,4;ir iEifimatadfill'ffitFHtlxk'llofalFUru ,ltlm.000
inhanced repairs and maintenance 101.000 0.0 0.0
)rovide fundinq for special studies of the Flooding Committee.1.150.000 0.0 0.0
lontract Maintenance - cleaning, inspection, and video of storm drainage box culverts for Flamingo Park clrainage
rEtam (one-lime)600,000 0.0 0.o
=xpand
marketing efforts to book the Convention Center by adding funds for promotional items to support several
Jifferent reward and promotional initiatives. These items would be used in conjunction with advertising campaigns as
, lead qeneration incentives and qiveaways at maior industry trade shows.200.000 0.0 0.0
Total Enterprise Fund!$ 2.051.000 0.0 0.0
93
ATTACHMENT D
Police Department
Gonfiscations - Federal& State Funds
FY 2014115 ADOPTED BUDGET
FEDERAL FUNDS:
Federal Funds - (603)
STATE FUNDS:
State Funds - (607)
Total Federal & State Funds 756,000
FY15
Request
Oroanizational Development Travel & Off-site testino 50,000
Trainino Suoolement to suoolement LETTF 60,000
Crime Scene 3D Camera Svstem 90,000
Bulletoroof Vest Partnershio 35,000
Graffiti eradication throuqh Teen Job Corp.2s.000
Body Cameras 310,000
Gvm Equipment 10,000
Total Funds (603)580,000
AR Rifle Proqram/initiative-reimbursement of rifles at
15% of State Funds collected in FY13 to be used for drug abuse treatment, drug
crime prevention education and
Total Funds
94
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106
sg MIURDAY. a.TSVIH8ER ]e ?$4 ]-ir LOCAL E STATf "-*lli1nlixilS*u l -lt!S{l llRt"il
-.t.-,"
CITY OF
'SIIAMI
BEACH
NOTICE OF PUBUC HEABINGS
NOflCEIS HEREBY given thatPublic Hearingswill be held by the Mayorand
City Commission of the City of Miami Beafi, Florida, in the Commission
Chirmbers. 3rd floor, City Hall, 17S0 Conv€ntion Center Drive, Miami Beach,
Florida, sn 'liresdag Sacember 3, 2014, to consider the folltwi$g:
5:Ol &m.
A ReSolution Adopting: 1)The FinalAdValorem Millage Of 5.7943 Mills For
General Operating Purposes, Whic* lsThi{een And Four'Jbrtths Percenl
{13.496} MdreThatTha ;Rollad-Baik* Har. Of 5.1076 Mills; And 2}The Oebt6l MdreTha;Tha ;Rollad-Bark* Har. Of 5.1076 Mills; And 2iThe Oebt
;e Millaqe Eate Of 0.2295 Milk For FiscalYear lFYi 2014115' ,nquin'es
be direlaed ta the Eudget & Pertormance lmpiovement Oifice at
73.7514.
6.:Ol p.rn.
I CisiiiJtion a*apting Final Eudg€te ForThs csileral, G.o, oebt Sewiee,
RDA Ad ValoremTax6s. Enterpriie, lnternal Service Funds, and Special
R€r,renue funds For FiscalYear (FY) 2014J15. lnquiries maY be dirccied to
ff?e 8rdg6t& Ferforlasnce lmpiavbmenr Of,?.e ar$05"67e758.
5;E p.m.
A Reiolution OfTha Board Ol Directors OfThe Normandy Shores Local
Government Neighborhood lmproverhent Dislrict Adopting The Fina, Ad
Valorem Millage Rate Ot 1.13O5 Mills For Fiscal Year lFYl 201t1/15 ForThe
Normandy Shires Lccal Gavernment oistria, which Is One Fercent {1.01&}
Le.ssTha nihe -Rolled-8adC fi ate Of I. 1 3E| 1 Mi lls. rnquirr'es may be dliecf8d
ta the Eadget & Ferformance lmprovement Ofiice at 305.673.7510.
5:{E p.m.
A Resclution OfThe Board *f Sireaors OfThe Normandy Shores Local
Government Neighborhood lmprovement District Adofiing The Finai
Operating Budgeifor FiscalYear {FY} 2014115. ln4uirias may be directed ?o
rie Srdger& Per{ormane lmprovement Ol{ice zf 3f5;673.751O.
6:f!t p.m.
A Rdselution Adopting The Fical Capital lm$overnent F,an for fiscal
Years (FY) 201ru1$201"8/19 And AdopiinqThe'City Of Miami Beach Final
Ca pital Bud get For { FYI 201 #1 5. r nqti il ei m ay ba di rect e d to the Budget &
?eiailnal*e lmprcve ment Qffics at 345.673,7514,
5:(X p-m.
A Be*olution Of The Chairoerson Ard Members ff The l*iarni Beadt
Redevelopment Agency. Adoptinq And Appropriating The Operating
Budqet Far The City Center Redevelopment Area, The Andtor Shops
And-Parking Garage, AndThe Pennsytuania Avenue Shops And Farking
Garage For FiscalYear 201415. lnquides may be directed tathe Eudget &
?aioirnance lnprove meat Olfrce at 305.87 3"75 1 0,
5i05 p.m.
A Risolution Ot The Chairp€rson And l$emb,ers Of The Miar*i Eeach
F€developme$t ,Agsncy {RBA), Adopting And Appropriating The &liami
Beach fiedevelopmentAgency Capitil Budeel for Fiscal Year tFYl:!1{J15
And Adopting ?he Cepiial lrnproyemenr Plan For Fiscal Years ?O14/15
Through 201819. Inqurir'bs may be direaed to the Eudget & Per{armance
lm pravement Office at 305.673.7 510.
5:06 p.m"
A fi6s*lution AdoFiing The First Amerxrment 1ir The Capiral Budger
fur Fiscal Year {FY} 2m-4/15. lnquiries rray }e dir*ted to the gud*et &
?ot'lcrmance lfipror€rlsnt Offce at 305.673,7.51 fr.
lnt€r*st€d parlie3 are invit€d to appe6r st this meetjng, or be represented
bv an acen!. or to express their views in wrhinq addressed to the City
Cbmmisiion, clo the City Clerk. 1700 ConventioriCenter f,irive. 1" Floor.
Ciiy Hall, Miami Beach, Florida 33139. Copies of these items are available
for-public inspection during normal buiiness hours in the CitY Cle*t
Oifice, 1700 Convention Centar Drive, 1d Floor, City Hall, lrtiami Beadt,
Florida g}139.This meetirE, or any iiem th6rein, may be ccntinued, and
irnder srdl circumstances,additianal tegal notice heEd nsl be provided"
fursuail tn Section 286.Q'105, Fla. Stal., the City hereby advises thE public
th*ita *crson decidestoapBeal any decision made bythe SitYCornmig1icn
whh respea to arry matter aonsidered at its meeling ar its hearing, such
penion must ensure that a verbailm record of the proceedings is made,
ivhich record includes the to$irnony and evidence upon which the appeal
is to be based.This notice does not constitute consent by the City tor the
introdustio* or admissio.n of othonilisE ifiadmissiblo or itrtlever* es/idence.
nor does it althor,ize *lalleng*s $r spp€als noi orhenvise a{fowed by law.
To reguest this ma iefi al i n altsrnale fomat" sign lan guage i $terpr€ner lf ive-
day notice required), in{ormation cn access ror persons $rith disabilide$,
ani/or any aciommbdation to revierv any document or participste in .ny
City-sponsored proceedinqs, call 305.604.2489 and select 1 for English
or 2 for Spanish, then optibn 6;Tfi users may call via 711 {Florida Relay
$ervice].
fiafael E. Granad.. CiiyClerk
,r,
- -- ,,,,,,..-,,-,,,,,, . ,
t'* ot *'"*t t"""n
107
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL
GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING THE FINAL AD
VALOREM MILLAGE RATE OF 1.1305 MILLS FOR FISCAL YEAR (Fy) 2014t15 FOR THE
NORMANDY SHORES LOCAL GOVERNMENT D|STR|CT, WHTCH rS ONE PERCENT (1.0%) LESS
THAN THE "ROLLED-BACK' RATE OF 1.1391 MILLS.
lntended Outcome
lncrease visibility of police; Maintain crime rates at or below national trends
Supporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following areas for the
City to address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 98%)o Neighborhood safety during the evening/niqht (Residents: 88%)
Item Summary/Recommendation :
The FY 2014115 proposed budget is $222,000. The proposed budget provides for continual24-hour
security and includes two line items which were requested and approved by the Normandy Shores
Neighborhood District Homeowners' Association on July 11,2014. These include $10,000 for security
camera upgrades to the North Shore-Fairway entrance; and $10,000 for potential additional costs
related to the security gate project. The proposed budget is 1% ($3,000) lower than the FY 2013114
adopted budget.
The proposed ad valorem millage recommended by the Administration is 1.1305 mills. This millage
rate will fund the proposed budget for the district. This millage rate is 0.1382 mills (10.9%) lower than
the FY 2013114 adopted millage of 1.2687. This tax levy would generate proceeds of $151,900
($144,300 at 95%). The FY 2014115 proposed millage rate will require a majority vote.
The rolled-back rate is the millage rate required to produce the same level of property tax revenue on
FY 2014115 as collected in FY 2013114. The rate is calculated as 1 .1391, or 0.1296 mills less than the
millage rate adopted for FY 2013114.
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida
Department of Revenue (DOR) officially notified the City of Miami Beach that we are not in compliance
with Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement posted in the
Miami Herald on September 25, 2014. Per DOR's requirements, this item will re-adopt the final ad
valorem millage rate for the Normandy Shores LocalGovernment District.
Financial lnformation :
Source of
Funds:
r@r
Amount Account
I
2
OBPI Total
Financial lmpact Summary The July 1,2014 Certification of Taxable Value from the Miami-Dade
Property Appraiser reflects a 10.7 percent increase in property tax values from the July 1, 2013 tax roll
certification. The proposed millage rate for the FY 2014115 budget results in property taxes of
$151,900 in the Normandy Shores Neighborhood District Homeowner's Association ($144,300 at
e5%).
(s MIAMIBHAflH ,TWr R1 B /
108
g MIAMIBEACH
City of frtiomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33 139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT
ADOPTING THE FINAL AD VALOREM MILLAGE RATE OF 1.1305 MILLS FOR
FrscAL YEAR (FY) 2014115 FOR THE NORMANDY SHORES LOCAL
GOVERNMENT DISTRICT, WHTCH tS ONE PERCENT (1%) LESS THAN THE..ROLLED.BACK" RATE OF 1.1391 MILLS.
TRIM COMPLIANCE
This item was originally adopted on September 30,2014. On November 17,2014, the
Florida Department of Revenue (DOR) officially notified the City of Miami Beach that we are
not in compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement posted in the Miami Herald on September 25, 2014. Per DOR's
requirements, this item will re-adopt the final ad valorem millage rate for the Normandy
Shores Local Government District.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the Mayor and City Commission, acting in its capacity
as the Board of Directors for the Normandy Shores Local Government Neighborhood
lmprovement District, adopt the attached resolution which authorizes the City Manager to
transmit the following information to the Miami-Dade County Property Appraiser:
1) The final adopted millage rate of the Normandy Shores Neighborhood
lmprovement District for FY 2014115:
General Operating 1 .1 305 mills (0.1382 decrease from last year)
2) The final adopted millage rate of 1.1305 mills is 1% less than the "Rolled-
Back" Rate of 1.1391 mills.
The first public hearing on the tentative District millage rate and budget for FY
2014115 was held on September 10,2014. The second public hearing was held
on September 30, 2014.
Mayor Philip Levine and Mem
Jimmy L. Morales, City Manager
December 2,2014
A RESOLUTION OF THE
mrssron
109
FY 2014115 Normandy Shores Final Millage Rate
December 2,2014
Page 2 ot 4
BACKGROUND
The Normandy Shores Local Government Neighborhood lmprovement District, a dependent
taxing district of its principal, the City of Miami Beach, was established in 1994 to provide
continual 24-hour security to this gated community; FY 2014115 represents its twenty-first
year of operation.
!t was established by Ordinance 93-2881, and has the authority "to levy an ad-valorem tax
on real and personal property of up to tvro mills, provided that no parcel of property will be
assessed more than $500 annually for such improvements". During FY 1998/99 the amount
of annual funding to be provided by the City and the dependent status of the District were
issues discussed by the Finance and Citywide Projects Committee. A determination was
reached that the City would fund 35% of the annual cost of the operation of the community
gate guard. This cost will eventually be funded from the golf course operation of the
Normandy Shores Golf Course. lt was further agreed that the City would continue to
supplement the District at current levels until both issues were resolved. On August 29,
2002, the Administration met with the Normandy Shores Local Government Neighborhood
lmprovement District representatives and agreed to eliminate the $500 cap on the highest
valued home in the District. The enabling legislation was adopted by the Commission on
September 25, 2002. This ensures that the City's contribution from the General Fund
remains at35o/o of the operating budget of the District.
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted
in accordance with Florida Statutes. This procedure requires that this Resolution be
considered immediately after the millage and budget of the principal taxing authority, i.e.,
City of Miami Beach.
It also prescribes that a final millage be adopted first. This is accomplished by adopting a
Resolution which states the percent increase or decrease over the "Rolled-back" rate, the
percentage increase, and the millage rate be publicly announced before adoption of the
millage resolution. Following this, another Resolution which adopts the final Normandy
Shores District operating budget must be approved. (See accompanying District Budget
Agenda item for details).
ANALYSIS
On July 1, 2014, the City received the 2013 Certification of Taxable Value from the Property
Appraiser's Office stating that the taxable value for Normandy Shores is $134,363,196
which includes an increase of $91,358 in new construction, renovation, etc. The preliminary
value represents an increase of $13,023,331 from the July 1,2013 Certification of taxable
Value of $121 ,339,865 (10.7 percent) and an increase of 1 1 .5 percent over 2013's July 2013
value of $120,557,974. lt is important to note that the January 1,2013 tax roll for
Normandy Shores decreased by almost $782,000 (0.6%) between the July 1, 2013
valuation and the July 1,2014, due to appeals, adjustments, etc.
110
FY 2014115 Normandy Shores Final Millage Rate
December 2,2014
Page 3 of 4
FY 2014115 Budget
The current service level budget reflects budget increases or decreases necessary to
provide the current level of services in the coming year. The FY 2014115 budget totals
$222,000 and includes two line items which were requested and approved by the Normandy
District Homeowners'Association on July 11,2014. These include $10,000 for security
camera upgrades to the North Shore-Fainrvay entrance; and $10,000 for potential additional
costs associated with the new gate. The budget is 1% ($3,000) lower than the FY 2013114
adopted budget.
The ad valorem millage recommended by the Administration is 1.1305 mills. This millage
rate will fund the current service level budget for the District. This millage rate is 0.1382
mills (10.9%) lower than the FY 2013/14 adopted millage of 1.2687. This tax levy would
generate proceeds of $151,900, which will be budgeted at95o/o, $144,300.
The rolled-back rate is the millage rate required to produce the same level of property tax
revenue on FY 2014115 as collected in FY 2013114. The rate is calculated as 1.1391, or
0.1296 mills less than the millage rate adopted for FY 2013114. The rolled-back millage rate
tax levy would generate proceeds of $153,059. The difference between the current service
level and rolled-back rate levy is $1,165. The adoption of the current service level millage of
1 .1305 would require a majority vote of the Commission.
Further, pursuant to State Statute, the City may elect to approve millage rates above the
rolled-back rate up to the constitutional cap of 10 mills subject to the following votes by the
Commission or referendum:
. Option l: A majority of the approval of the Commission Millage is required to approve a
millage up to 1 .1750 (equivalent to a 1.69% increase in Property Tax revenues). The
3.15o/o increase is the state per capita personal income gain for the prior calendar year.
. Option ll: A two{hirds approval (5 of 7 votes) of the Commission is required to approve a
millage up to 1.2925 (equivalent to a 10% increase in Property Tax revenues above
Option !).
. Option lll: A unanimous approval of the Commission or referendum is required to
approve a millage above 1.2925 mills
The proposed rate of 1.1305 requires a majority approval (4 of 7 votes) of the Commission.
It must be noted that in accordance with State Statute, there is a 10 mill operating cap which
cannot be exceeded without voter approval. Combining both millages from the dependent
district (1.1305) and the principal taxing authority (6.0237) totals 7.1542 mills, which is
2.8458 mills less than the 10 mil! cap.
The first public hearing on the tentative District millage rate and budget for FY 2014115 was
held on September 10, 2014. The millage rate presented herein is that which was
tentatively adopted at the end of the first public hearing on that day.
111
FY 2014115 Normandy Shores Final Millage Rate
December 2,2014
Page 4 of 4
CONCLUSION
The City Commission, acting in its capacity as the Board of Directors of the District, should
adopt the attached Resolution which establishes a final millage.
JLM/JW
@
112
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD
IMPROVEMENT DISTRICT ADOPTING THE FINAL AD VALOREM
MTLLAGE OF 1.1305 MILLS FOR FISCAL YEAR (FY 2014115 FOR THE
NORMANDY SHORES LOCAL GOVERNMENT DISTRICT, WHICH IS
oNE PERCENT (1.0%) LESS THAN THE "ROLLED-BACK" RATE OF
1.1391 MILLS.
WHEREAS, for the purpose of providing security services within the Normandy Shores
neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-2881 on October
20, 1993, which authorized the creation of the NormandyShores Local Government Neighborhood
!mprovement District (District); and
WHEREAS, Section 200.065, Florida Statutes, specifies the method by which
municipalities may fix the operating millage rate and adopt an annual budget for dependent taxing
districts; and
WHEREAS, the maximum millage thatcan be approved bya simple majority(4/7) vote is
1.17lI'anything beyond that requires a Sflth'vote; and
WHEREAS, on July 23,2014, the City Commission, following duly noticed public hearing,
adopted Resolution 2O14-28675 which set the proposed operating millage rate for the District at
1.1305 mills for the purpose of providing security services within the District; and
WHEREAS, accordingly, on September 10,2014, pursuant to Section 200.065 of the
Florida Statues, the City Commission, acting as the Board of Directors of the District, held its first
duly noticed public hearing to considerthe Tentative Ad Valorem Millage and Tentative Operating
Budget (FY 2014115) for the District; and
WHEREAS, accordingly, on September 30,2014, pursuant to Section 200.065 of the
Florida Statues, the City Commission, acting as the Board of Directors of the District, held its
second duly noticed public hearing and passed and adopted Resolution No.2014-28761 which
adopted the Final Ad Valorem Millage (FY 2014115) for the District; and
WHEREAS, on November 17, 2014, the City of Miami Beach received the Florida
Department of Revenue's (DOR) notice that the City of Miami Beach was not in compliance with
Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement published in the
Miami Herald on September 25,2014; and
WHEREAS, a special City Commission meeting to hold the new final hearing as provided in
DOR's notice has been scheduled for December 2,2014 and has been duly advertised; and
NOW THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF DIRECTORS OF THE
NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT,
that, following a duly noticed public hearing on December 2,2014, the Board hereby adopts the
Final Operating Millage rate of 1.1305 mills for the District for FY 2014115, which is one percent
(1.Oo/o') less than the "Rolled-back" rate of 1.1391 mills.
113
PASSED and ADOPTED this 2nd day of December 2014.
Chairperson of the District
ATTEST:
Secretary to the District
,^r'f
APPROVED AS TO
FORM & IANG
114
EB I SATURDAY, NOVEMEER 22.2014 Ffl t.p_gat &-$ra]:e-_$iamilrydd.eo'n I HlAltl XERAD
:"--.-."
I--
MIA\AIBEACH I
crrY oF innm EEA0H I
NOTICE OF PUBLIC HEAHINGS I
NOTICE lS HEBEBY siven thar Public Hearings will be held by the Mayor and I
Citv Commission of the Ciw ol Miami Beach, Florida, in the Commission I
Chimbers,3rd floor, Citv Hail, 1700 Convention Center Drirre, Miami Beach. I
Florida, on Tuesday, De&mber 2, 2O14 ro considerthe following: I
S:0I p.m. IA ReSolutionAdoptins: t)The FinalAdValorem Millage Of 5'7942 Mills Fot I
General Operating Purposes, whidr lsThineen And Four'Tenths Percent I
{13.a%} MrireThaiTrre'Rolleo-Back' Rate Ot 5.1076{tilills;And ?}The Debt
I
Servicd Mitlage Rate Of 0.2295 Mills For FiscalYear {FY} 201#15' tnquides iy1l-* ljr-q*ed b the Eudget & Peiormance lmprovemenr Offbe at'
3M.673.7514.
6:01 p.rn.
A Re-solution Adaptiag Firlal &Jdg€ts forThe GEnerat, G.O' Debt Selice.
ROA Ad ValoremTax6s, Enterpr.ile, lnternal Service Funds, and Speclal
Bsrenue funds For FiscalYear (FYi 2014115. lnquiries maY bc directed to
'the Eudget & Fertorrfianee lfiprevefiefit tltfifs at 305,6737514
5:04 p.m.
A Rescdution OfThe Eoard Of Directors OfThe Normandy Shores Local
Govemment Neighborhood lmprovement District Adopring The Final Ad
Valorem Millageiate Ol 1,13od Mills For FiscalYear IFY) 2014/15 ForThe
Normandy Shires Local Government District, Whictr ls One Percent (1.ffi6)
LessThan?he *Rolled-Bac*" Rate Of 1.1391 Mills. ,nguirres rnaY be directed
b rfi6 Sudger& Fedofirlanrs lmprovemant Ot ice * 305.673,75t0.
5{P p.m.
A Reio{utioo Of The Board Of Oirectors ffThe Normaady Shores Local
Government Neighborhood lmprorement District Ado$ing The Final
Operating Budget?or FiscalYear (m 2fi4J15. laquiries may be direded to
the &udget & furtorman* lmprovemenr Olf6a ,.305.S7375rS.
B:ftl p.m.
A Rdsolution Adootino The Final Caoital lrnorovernent Plan For Fiscalyeaii tryl 20r4lt2o*n9 And Adopiins The-citv of Miami Beach Final
Cipitai atiOset For IFY) 201ru15 . tnqiiriei may ae dirccted ta the Eudget &
Pe rfo rm a nce lm p rovem e nt Oflice et 345.67 3.75 rc.
5:(X prn.
A Ed.solution Of The Chairoerson And lllemb*rs Of The Miarni Bea*t
Redevelopment Agency, A'dopting And Appropriallng The Operaring
Budget Far The City Center hed6velopmeiri Area, The Andror Shops
And-Parkino Garaoe. And The Pennsvlvania Aveilue Shops And Parking
Garaoe For-FiscalYedrr 201415. lnouiries mav be directed totheAudget &
Perta-rmance lmproveme$ Affhe at 3ffi.673.751A,
5:05 p.m,
A fidsolution Ot The Chairnersor And Memb€rs Of The Miami Beach
Bedevelopment Agenc,y (RDAI, Adopting And Appropriaring The-Miami
Beach fteievelcprierx Agenca Capitil Budget foi Fiscal Year {FYl 3qlg1l
And Adopting ihe C*pliat trirprdvement Flan For Fiscal Years 2014115
Through 2Ot#tS. lrqr;iiies mli be direaed ta the Eudget & Ferfarmance
lm praiemenr Affi*e *.305"673.75'{A.
5:06 p.rn.
A Bi:olurion AdaFxint ThE First Ametdment To Tho Captral Budga-r
For Rscal Year {FYi 20T4/15. tnquiries may be directed to the Budget &
Pedofinar$e lrnproveme$ Affice at 3ffi.673.7510.
lnterested Danies are invired to appeat fi this meering, or be represented
bv an aoeit, or to express th€ir i;e$ts in wrhing addressed to the City
Ci:mmisiion, c/o the City Clerk. 1?00 ConvenrioriCeoler Driv6, 1o Floor.
Ciw Hall, Miam! Beach, Florida a313i:|. Copies of these items are available
for'oublic inso€ction ilurina normal buiiness hours in the City Clerks
Offiie, 1700 ionvention Ceiter Drive, ls Floor, City Hall, Miami qeacfi.
Florid; 33139.This meeting, or any hem therein, may be continued, and
under sudr circumstances.looit;onal legal notice need not be provided.
fursuant to Section 286.0105, Fla. StaL, the City hereby advises thE public
thatita person decideslo appeal any decision fi ad€.byihe CiryCommission
wkh reipea to arry mattei bonsidered at its meeting or its hearing, sudr
oerson must ensuie that a verbatim record of the proceedings is made,
whictr record includes the testimony and evidence uPon which lhe appeal
is to be based. This notice does not constitute aonsent by the CitY for the
introdueilon or admission ol odrenirise inedmissibletr itrslsvam svidencs,
nor does it authoriee challenges arappeals n*'t *ther&,is* alrowed by law.
To reguestthis material inalternatetormat.sign languageinterpleterifive-
dav nblice requiredl, information on access lor persons n,ith disabilities,
ani/or anv aciomm6dation to revielv anv docurient or panicipate in arry
Citv-sooniored oroceedinos, call 305.604.2489 and sellct 1 for English
or 2 f6r Spanish, then option 6;TTY users may call via 711 {Florida Relay
$ervicel.
Hafael E. Granado, CitY Cle*
Ciry ol Miami Seach
115
COMMISSION ITEM SUMMARY
Gondensed Title:
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL
GOVERNMENT NEIGHBORHOOD DISTRICT ADOPTING THE FINAL OPERATING BUDGET FOR
FISCAL YEAR (FYI 201 4115.
Kev Intended Outcome Suooorted:
lncrease visibility of police; Maintain crime rates at or below national trends
pporting Data (Surveys, Environmental Scan, etc.):
ln the 2014 Community Survey, both residents and businesses reported the following areas for the City
to address in an effort to improve public safety:o Neighborhood safety during the day (Residents: 9B%)
a the evenino/nioht (Residents: 88o/o
Item Summarv/Recommendation :
The total expenditures to provide the operating budget to this district is $222,000 for FY 2014115. The City
of Miami Beach General Fund is required to provide 35% of the total operating expenditures ($77,700),
and the City has funded the 35% for each of the twenty years since the District was established. The
amount provided by the General Fund for this purpose in FY 2013114 was $78,750.
The FY 2014115 budget is $222,000. This budget provides for continual 24-hour security and includes two
line items which were requested and approved by the Normandy Shores Neighborhood District
Homeowners'Association on July 11,2014. These include $10,000 for security camera upgrades to the
North Shore-Fairway entrance; and $10,000 for potential additional costs related to the security gate
project. The budget is 1% ($3,000) lower than the FY 2013114 adopted budget.
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida Department
of Revenue (DOR) officially notified the City of Miami Beach that we are not in compliance with Truth-in-
Millage (TRIM) law due to an error in the Budget Summary advertisement posted in the Miami Herald on
September 25, 201 4. Per DOR's requirements, this item will re-adopt the final FY 2014/1 5 budget for the
Normandy Shores Local Government Neighborhood District.
Advisorv Board Recommendation :
Financial lnformation :
Source of
Funds:
Amount Account
1 $ 144,300 Normandy Shores District
2 77,700 General Fund
Total $ 222,OOO
Financial lmpact Summary The FY 2014115 General Fund portion of funding totals $77,700, which is
$1,050 less than the FY 2013114 amount of $78,750.
AGEF{DA T'''^ R1BL& MIAMIBTACH oArE ll-Z-ltl116
g MIAMIBEACH
City of Miomi Beoch, 1200 Convention Center Drive, Miomi Beoch, Florido 33I39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and of the Commission
Jimmy L. Morales, City Manager
DATE: December 2,2014
SUBJECT: A RESOLUTION OF THE OF THE OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT
ADOPTING THE FrNAL OPERATTNG BUDGET FOR FTSCAL YEAR (FY)2014115.
TRIM COMPLIANCE
This item was originally adopted on September 30, 2014. On November 17,2014, the Florida
Department of Revenue (DOR) officially notified the City of Miami Beach that we are not in
compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement posted in the Miami Herald on September25,2014. Per DOR's requirements, this
item will re-adopt the final FY 2014115 budget for the Normandy Shores Local Government
Neighborhood District.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution which establishes the final operating budget for the Normandy Shores
Local Government Neighborhood lmprovement District for FY 2014115 in the amount of
$222,000.
BACKGROUND
The Normandy Shores Local Government Neighborhood lmprovement District (the District), a
dependent taxing district of its principal, the City of Miami Beach, was established in 1994 to
provide continual 24-hour security to this gated community;FY 2014115 represents its twenty-first
year of operation.
The District was established by Ordinance 93-2881 , and has the authority "to levy an ad-valorem
tax on real and personal property of up to two mills, provided that no parcel of property will be
assessed more than $500 annually for such improvements". During FY 1998/99 the amount of
annual funding to be provided by the City and the dependent status of the District were issues
discussed by the Finance and Citywide Projects Committee. A determination was reached that
the City would fund 35% of the annual cost of the operation of the community gate guard. This
cost will eventually be funded from the golf course operation of the Normandy Shores Golf
Course. lt was further agreed that the City would continue to supplement the District at current
levels until the Golf Course assumes this cost. On August 29,2002, the Administration met with
the Normandy Shores Local Government Neighborhood lmprovement District representatives
and agreed to eliminate the $500 cap on the highest valued home in the District. The enabling
legislation was adopted by the Commission on September 25, 2002. This ensures that the City's
contribution from the General Fund remains at 35o/o of the operating budget of the District.
117
FY 2014115 Normandy Shores Final Budget
December 2,2014
Page 2 of 3
PROCEDURE
The operating millage and budget for this dependent special taxing district must be adopted in
accordance with Florida Statutes. This procedure requires that this Resolution be considered
immediately after the final millage for Normandy Shores District has been adopted (See
accompanying District Millage Agenda ltem for details).
ANALYSIS
The total operating expenditures to provide the proposed budget to this district is $222,000 for FY
2014115. The City of Miami Beach General Fund is required to provide 35% of the total operating
expenditures ($77,700), and the City has funded the 35% for each of the twenty years since the
District was established. The amount provided by the General Fund for this purpose in FY
2013114 was $78,750. The $222,000 budget inFY 2014/15 includes two line items which were
requested and approved by the Normandy District Homeowners' Association on July 1 1,2014.
These include $10,000 for security camera upgrades to the North Shore-Fairway entrance; and
$10,000 for potential additional costs associated with the new gate. The budget is 1% ($3,OOO;
lowerthan the FY 2013/14 adopted budget.
The $77,700 impact to the General Fund from the FY 2014115 proposed budget is $1,050 less
than the FY 2013114 adopted budget impact of $78,750.
To provide the current level of security required by this district, the Administration recommends
the proposed ad valorem millage of 1.1305 mills. This tax levy will generate proceeds of
$153,059. The decrease of 0.1382 mills from the prior year millage represents an annual
decrease of $44.48 to the City average2Ol4 homesteaded propertyof $321,842 taxable value, a
total of approximately $534 per year.
On September 10, 2014, the Mayor and City Commission adopted the tentative operating budget
for the District in the amount of $222,000 and the operating millage rate of 1.1305.
The final operating budget for the District is as follows:
Revenues
Ad Valorem Tax
City's General Fund
Tota!
Expenses
Security Service
Maintenance
Gate & Security Cameras
Total
$ 144,300
77.700
$ 222,000
$ 173,000
29,000
20.000
$ 222,000
118
FY 2014115 Normandy Shores Final Budget
December 2,2014
Page 3 of 3
CONCLUSION
The City Commission, acting in its capacity as the Board of Directors of the Normandy Shores
Local Government Neighborhood lmprovement District, should adopt the attached Resolution
which establishes a final FY 2014115 operating budget of $222,000.
JLM/JW ^
/41)
\ _----
119
RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY
SHORES LOCAL GOVERNMENT NE!GHBORHOOD IMPROVEMENT
DISTRICT ADOPTING THE FINAL OPERATING BUDGET FOR FISCAL YEAR
(FY2014t15.
WHEREAS, for the purpose of providing security services within the Normandy
Shores neighborhood area, the Mayor and City Commission adopted Ordinance No. 93-
2881 on October 20, 1993, which authorized the creation of the Normandy Shores Local
Government Neighborhood lmprovement District (District); and
WHEREAS for the purpose of providing security services within the District, a
final budget has been developed to fund projected FY 2014115 operating expenses; and
WHEREAS, accordingly, on September 10, 2014, pursuant to Section 200.065 of
the Florida Statues, the City Commission, acting as the Board of Directors of the District,
held its first duly noticed public hearing to adopt the Tentative Ad Valorem Millage and
Tentative Operating Budget (FY 2014115) for the District; and
WHEREAS, accordingly, on September 30,2014, pursuant to Section 200.065 of
the Florida Statues, the City Commission, acting as the Board of Directors of the District,
held its second duly noticed public hearing and passed and adopted Resolution No. 2014-
28762 which adopted the Final Operating Budget (FY 2014115) for the District; and
WHEREAS, on November 17, 2014, the City of Miami Beach received the
Florida Department of Revenue's (DOR) notice that the City of Miami Beach was not in
compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement published in the Miami Herald on September 25,2014; and
WHEREAS, a special City Commission meeting to hold the new final hearing as
provided in DOR's notice has been duly advertised and scheduled for December 2,2014to
adopt the Final Ad Valorem Millage and Final Operating Budget (FY 2014115) for the
District; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE BOARD OF
DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT, that, following a duly noticed public
hearing on December 2, 2014, the Board hereby adopts the final operating budget for
the Districtfor FY 2014115 as summarized and listed below:
Revenues
Ad Valorem Tax
City's General Fund
Total
Exoenses
Security Service
Maintenance
Gate & Security Cameras
Total
$ 144,300
77.700
$ 222,000
$ 173,000
29,000
20.000
$ 222,000
120
PASSED and ADOPTED this 2nd day of December,20'14.
Chairperson of the District
Secretary to the District
FORM &
121
tpgal-qsT*r_q_l,{iilriHerald.c0m I lillAl'll XEntlD
:,*" -5,*
-xG--
=.: :t:!lrri
MIAMIBEACH
C.ITY OT
'*NMI
BEACH
NOfi C€ OF FUBLIC HEARINGS
NOTICE IS HEBEBY qiven that Public Hearings will be held bythe Mayorand
City Commission of the City of Miami Beacfr, Florida, in the Commission
Chirnbers,3rd floor, City Hail, 1700 Convention Center Drive. Miami Beach.
Floridao cn Ar€sdag Dedember 2, 2014, to consider lhe tollowing:
$:01 p-m.
A Ee3olution Adopting: !iTh€ FinalAdValorem Millage Of 5.?9rt2 Mills F.or
General Operating Purposes, Wfridr k Thineen And Four-Tenths Percent
{13.4!t} MrireThaiThe onclled-Bbc*" Rate Of 5.1076 Mills; And 2)Th€ De'bt
Servicd Miltage ftate of 0.2295 Mills For FiscalYear IFY) 201#15' llQukies
may be direked b the Eudget & Perlormance tmprovement Office at
3ffi"8n.75t0.
S:Ot p.m.
A He-solution Adoptinq Final Eudgets ForThe General, G.O. Debt Service,
RDA Ad ValoremTaxes, Enterprise, lnternal Service Funds, and Special
Re\rsnue Funds For FiscalYeai (FY) 2014/15. lnquiries may be dite*ed to
lfie Sudf,ret& Ferf*rr}$fi& lmprcvefieot Otfie€ at3A5.67375fi.
5:@ p.rn.
A Re;cilution OfThe Board Of Directors OfThe NormandY Shores Local
Governm€nt Neiahborhood lmprovsment Di$rict AdopringThe Final Ad
Valorem Millagelate Ot 1.1305 Mills For FiscalYear {FY} 20121115 ForThe
Normandv Sh6res Local Government DislricL Witich ls One Percent {1.0i'.}
JassThanitre -Bolled-8ack' Rate Of 1.1391 Mitls. ,nquifles m ay be directed'to the Budget & Pedoffiance lmprovement Ottice at 305.673.7510.
5:@ p.m.
A Felo{uiio* Of The Board Of gireclors ffThe Normandy Shores Local
Government Neighborhood lmpr€vement D'rstricl Adopting The Final
Operaring Budget for FiscalYear {FY} 2gl#15. lnquiries may be direded to
tie Budgbt & forformane lmprrvement OIf6e at 305,673.75'to.
5:GI p.m-
A Re-solution Adopting The Final Capital lmprovernent Flan For fiscal
Years (FY) 201411S201'81i19 And AdopiingThe'City Of Miami Beach Final
Capitai Bridset For {FY} 201#15. lwiiries may be directed ta the Sudget &
Perfamance lmprovement Oflice et 306.673.7510.
5:0i[ prn.
A Rdsolution Of The Chairoerson And Members *f The Miaml Beaclt
nedevelopment Agency, A'dopting And Appropriating The Operating
Eudget For The. iity Cinter hedeveloprnent Aree. The Andlor-Shaps
And*ParkirE Garage, AndThe Pennsykania Avenue Shops And Parking
Garage ForliscalYeir 2014'15. lnquiries may b direc,ted to the Sudget &
Pertormarrce lmprovement O{fhe a? 305.67 3 "751 0,
5:6 p.m.
A Rdsolution OlThe Chairlerson And Members OiThe Miami Beach
Redevelopment Agenq/ {RDA}, Adopting And Appropriating The Miami
Beach Hebenreloomlent Aoencv-Caoitil Bu-doet Foi Fiscal Yeai{FY} 2014115
And Adopting Ttro Capiiat I#prdvement Flan For Fiscal Years 2014/15
Thrsugh 2ota?S. /nq#iires may be directed ta the Eudget & Fer{a'?,/,anta
I m p ravement Gffl* at 3*5.673.7 5 b.
5:06 p.m.
A R;solurion AdoBdno Ttre First Amerdmont To The Capital Budget
For Fiscal year lFYi 2o1u1r. tnquiries fiay be directed to the Budget &
Perlo rma rrce lmp rove fi ent O{fice at 305-67 3.751 0.
lnterested oarties are invired to appear at this meeling, or be represented
bv an ageiri or lo express their'views in wrhing addressed to the City
C6mmisiion. cro the City Clerk. 1700 ConvernioriCenter Drive. 1" floor,
City Hatl, Miami Beactr, Florida 3il1S. Copi* of these items are available
for'oublic inspection i.lurine normal buiiness hours !n the City Cferk's
Ofliie, 1700 Convcntion Center Drive, 1o Floor, City Hall, Miami Beadt,
Florida 33139.Thls meeting. or arry hem lh€rcin, may be continued, and
under suclr circumstarrces,-additional legal notic, need nct be provtded.
fursuart tn Section 286.0106, FIa. *tsl. th€ City hereby advises the public
rhati{a s'erson decidee torgpeal anydetision rnade bythe City Commission
whh respect to arry matter considered at its meeling or ils hearing. suctl
person must ensuie that a verbalim record o{ the proceedings is made,
ivhich remrd includes the testimony and evidence upon which lhe appeal
is to be based.This notice does no{ constitute consent by the CitY lor the
intmduction or admission of otherwise inadmissiblo or irrelevant €Midence,
nor {iees it arlhorire rtrallenges crappeals not cih€rvrris* allowed by law.
To request this material in alternate tormat, sign langtlage interprxer {five-
day notice required!, information on access ior persons wirh disabilides,
a*&or any aciommoditiog to review any docurirent or participale-in €rY
City-sponiored proceedings, call 305.604.2489 and select I for English
or 2 fir Spanisn. then option 6;TTY users maY call via 711 {Florida Relay
Service).
fiafael E. Granado, CitY Clerk
"r,
t'* ot *lt*'t"-u*
122
THIS PAGE INTENTIONALLY LEFT BLANK
123
COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ADOPTING THE FINAL CAPITAL IMPROVEMENT PLAN FOR FY2014115-2018119;ANDADOPTING THE Clry
OF MIAMI BEACH FINAL CAPITAL BUDGET FOR FISCAL YEAR (FN 2014115
lntended Outcome
Ensure Value and Timely Delivery of Quality Capital Projects, lmprove Storm Drainage Citywide, and Maintain City's
lnfrastructure
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2014 Community Survey, storm
drainage was identified as an area for improvement, although improved from prior years; arts and culture was one of
the services identified that the city should strive not to reduce; and traffic flow, conditions of roads, and availability of
public parking, were all identified as key drivers of overall satisfaction levels. Further, the following have been
prioritized as key intended outcomes for the City's Strategic Plan: Ensure reliable stormwater management and
resiliency against flooding by implementing select short and long-term solutions including addressing sea level rise,
ensure comprehensive mobility addressing all modes throughout the city, build and maintain priority infrastructure
with full accountability, and enhance pedestrian safety universally. The FY 2014115 Capital Budget and the Capital
lmprovement Plan for FY 2014115 through 2018119 includes funding for capital projects to address each of these
oriorities.
Item Summary/Recommendation :
The FY2014115-FY 20'18/19 CIP forthe City of Miami Beach is a five year plan forpublic improvements and capital
expenditures by the City. This document is an official statement of public policy regarding long-range physical
development in the City of Miami Beach. The Capital lmprovement Plan has been updated to include projects that will
be active during FY 2014115 through 2018119.
The Plan has been updated to include additional funding sources that have become available, changes in project
timing, and other adjustments to ongoing projects as they have become better defined. Certain adjustments have
been made to reflect projects that have been reconfigured, re-titled, combined with or separated from other projects
and/or project groupings. These adjustments have no fiscal or cash impact and are as a result of a comprehensive
review of the program to insure that our plan accurately reflects all project budgets, funding sources and
commitments. The Plan also contains information on appropriations priorto FY 2014115for ongoing/active projects,
as well as potential future appropriations beyond FY 2018119.
The FY 2014l1 5 Capital Budget presents project budgets for both the cunent and new capital projects necessary to
improve, enhance and maintain public facilities and infrastructure to meet the service demands of residents and
visitors to the City of Miami Beach. The Capital Budget tor FY 2014115 appropriates funding for projects that will
require commitment of funds during the upcoming fiscal year, including construction contracts and architecUengineer
contracts to be awarded during the year.
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida Department of
Revenue (DOR) officially notified the City of Miami Beach thatwe are not in compliance with Truth-in-Millage (TRIM)
law due to an error in the Budget Summary advertisement posted in the Miami Herald on September 25, 2014. Per
DOR's requirements, this item will re-adopt the final Capital lmprovement Plan for FY 2014/1 5 - 2018/19 and the final
Capital Budget for FY 2014/15.
On July 16, 2014 and August 29, 2014, the Proposed Capital Budget and updated CIP was discussed at the
meetings of the Finance and Citywide Projects Committee and adjustments were made to the funding
Financial lnformation:
Source of
Funds:
Amount Account
1 $727.885.000 Various - See attachment A of Resolution FY 2014115
Total
Financial lmpact Summary: The FY 2014l15 Capital Budget totals $727,885,000, of which $627,050,000 is for
Convention Center-related projects. Net of the RDA Garage and Proposed Future RDA Bonds appropriations of
$312.769.000, the FY 2014115 capital budqet is $415,116,000
124
g MIAMIBEACH
Cify of Miomi Beoch, 1700 Convention Cenler Drive, Miomi Beoch, Florido 33'l 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
To: Mayor Philip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: December 2,2014
f the City
MIAM! BEACH, FLORIDA, ADOPTTNG THE FTNAL CAPITAL IMPROVEMENT
PLAN FOR FTSGAL YEARS (FYl2O14l15 -2018t19 AND ADOPTING THE CtTy
oF MIAMr BEACH FINAL CAPTTAL BUDGET FOR (Fy) 2014t15
TRIM COMPLIANCE
This item was originally adopted on September 30, 2014. On November 17, 2014, the
Florida Department of Revenue (DOR) officially notified the Cityof Miami Beach thatwe are
not in compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement posted in the Miami Herald on September 25, 2014. Per DOR's
requirements, this item will re-adopt the final Capital lmprovement Plan for FY 2014115 -
2018119 and the final Capital Budget for FY 2014115.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution adopting the Final Capital lmprovement Plan forFY 2014115 -2018119
and adopting the Final Capital Budget for FY 2014115.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP")
serves as the primary planning toolfor systematically identifying, prioritizing and assigning
funds to critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the Spring when alldepartments are
asked to prepare capital improvement updates and requests on the department's ongoing
and proposed capital projects. lndividual departments prepare submittals identifying
potential funding sources and requesting commitment of funds fortheir respective projects.
ln the spring of 2006, the City created a Capital Budget Process Committee comprised of
the Capital lmprovements Office, Department of Public Works, Planning Department, Fire
Department, Parks and Recreation Department, Parking Department, and Fleet
Management Department, togetherwith the Finance Department and the Office of Budget
and Performance lmprovement. The Committee is responsible for reviewing and prioritizing
new capital projects that will be funded in a given fiscal year, and for recommendation of
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funding allocations from authorized sources for the prioritized projects. The Committee
developed and implemented a structured committee process for development of the Capital
Plan and Budget, including review criteria projects must meet in order to be considered for
funding. Under the Capital Budget Process Committee process, departments submit
proposed new project requests which staff reviews. Then, there is a sign-off by impacted
departments, and a preliminary prioritization of the projects. The process is reviewed and
refined annually by the Committee.
Based on the direction received from the Finance and Citywide Projects Committee in
February 2008, the process was modified to allow for early input to the prioritization process
by the Commission, subject to the availability of funds. Under the revised process, a
preliminary list of unfunded projects is presented to the Commission or the Finance and
Citywide Projects Committee, providing the opportunity for input and prioritization. This is
consistent with the process for Commission input regarding operating budget priorities and
the format used is similar to that used to seek guidance on operating budget priorities in
prior years. The Capital Budget is adopted at the second budget hearing in September.
COMMITTEE REVIEW
On July 16, 2014, capital funding priorities were discussed a meeting of the Finance and
Citywide Projects Committee. The City Manager, Assistant City Managers, the Capital
lmprovement Project Office Director, other Department Directors, and other City staff were
available to discuss specific projects and respond to the Committee's questions.
Per the direction of the Finance and Citywide Projects Committee at their July 16, 2014
meeting, the following changes were made:
Renewal & Replacement Fundo Added the Police Station HVAC Ductwork Cleaning ($30,000); the North Shore
Youth Center HVAC Ductwork Cleaning ($30,000); and the Normandy lsle Park
and Pool Exterior Waterproofing & Painting ($30,000).
o Removed the Bass Museum Heat Pump replacement and included it in the sixth
amendment to the FY14 Capital budget to be funded from City Center RDA
funds. (-$180,000).
. Removed the Historic City Hall Court Room Carpet Replacement, as it is not
included in the lease agreement as the City's responsibility. (-$40,000).
PavAs You Go (PAYGO)
. Transferred the Byron Carlyle Renovation project to the North Beach QOL Fund
(-$145,000).
. Transferred the Allison Park Redesign project to the North Beach QOL Fund (-
$235,000).o Pro-rated the costs of the Standardized Park Bench, Tables; and Trash
Receptacle Replacements between PAYGO, SB-QOL, MB-QOL, and NB-QOL.
o Added $200,000 for the Sunset I & !l Entrance project.
o Added $200,000 for the Muss Park project.
o Deleted $145,000 of funding in PAYGO for North Beach City Hall Annex
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South Pointe Capitalo Added $50,000 to the South Pointe Drive Median Planters project.
PTP-Half Cent Transit Surtax - Countv. Added a project for Sidewalk Assessment Survey ($ZS,OOO; offset by a reduction
of the Sidewalk Repairs Citywide from $300,000 to $225,000
Local Option Gas Tax Fund
o Changed the FY15 project name from"Traffic Circle at 4/h St & Meridian" to
"Traffic Circle- 22nd Street and Park Avenue (Collins Park Circlef'.
Qualitv of Life - North Beach. Added $400,000 for Domino Park in North Beach
Capital Proiects Not Financed bv Bonds
. Added a project for Second Floor Renovation-Building Department ($450,000).
Funds will be transferred from the Building Training & Tech Fund to cover the
cost of this project.
o Added $315,000 to the South Pointe Park Remediation project. Funds recently
received from the County for reimbursement for a broken pipe in the park.
Per the direction of the Finance and Citywide Projects Committee at their August 29,
2014 meeting, the following changes were made:
PavAs You Go (PAYGO)
o Removed $200,000 from Muss Park project added at last meeting
. Added $50,000 for Biscayne Point Entry project
Qualitv of Life - North Beach. Added $1,050,000 for Muss Park project
Following the adoption of the Tentative FY 2014115 Capital Budgeton September 10, 2014,
the following changes were made to reflect updated Convention Center financing and two
projects left out of the Proposed Capital Budget:
Water and Sewer Enterprise Fund
o Added $150,000 for Public Works Operations Exterior Restoration
Parkino Operations Fundo Added $50,000 for Customer Service Center Build-Out
Citu Center RDA Capital
o Changed funding source of the Bass Museum lnterior Space Expansion project
from the City Center RDA Fund to the Future Proposed RDA Bond Fund
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o Changed funding source of the Lincoln Road Washington Av to Lenox Ave
Expansion project from the City Center RDA Fund to the Future Proposed RDA
Bond Fund
Non-TlF RDA Fundo Reduced re-payment of $14 million to $12.3 million and changed re-payment
funding source from Proposed Future RDA Bonds and Proposed Future 1%
Resort Tax Bond Fund to Miami-Dade County GO Bond Fund
o Added $600,000 for the Convention Center Hotel project
Miami-Dade Countv GO Bond Fund. Added $12.3 million for re-payment to Non-TlF RDA Fund
. Reduced $12.3 million for Convention Center lmprovement project
Proposed Future 1% Resort Tax Bond Fundo Removed re-payment to Non-TlF RDA Fund of $6 million and increased
Convention Center lmprovement project by $6 million
Proposed Future RDA Bond Fundo Removed re-payment to Non-TlF RDA Fund of $7.9 million and increased
Convention Center lmprovement project by $Z.g million
o Funding of $10 million for the Lincoln Road Washington Ave to Lenox Ave
Expansion project was moved up from FY 2015116 to FY 2014115
o Funding of $10 million for the Convention Center Lincoln Road Connectors
project was moved up from Future Years to FY 2014115
FY 20 1 4/1 5 CAPITAL B U DGET AN D FY 20 1 4/1 5 - FY2O1 8/1 9 CAPITAL IMPROVEMENT
PLAN
Beginning inFY 2012, Capital Renewal and Replacement projects are included as projects
in the Capital Budget and ClP. These projects provide for renewal and replacement of
capitalitems related to ourfacilities and infrastructure overand above routine maintenance;
and are funded by a dedicated millage for renewal and replacement funding to be used for
capital projects that extend the useful life of the City's General Fund assets. !n prior years,
these projects were appropriated by a separate authorizing resolution of the Commission.
Beginning in FY 2011112, these are now incorporated into the capital budget and CIP
document and appropriated at the same time as the rest of the capital budget.
The current dedicated millage of 0.1083 mills (as of FY 2014115) is projected to generate
$2,180,000 forthe General Fund Capital Renewaland Replacement Fund based on the July
1't property values. Along with an additional $21 ,OO0 available in fund balance, this results
in $2,201,000 available for funding FY 2014115 General Fund renewal and replacement
projects.
Renewal and replacement projects for facilities that are not supported by the General Fund
are funded from available cash balances in the respective lnternal Service or Enterprise
Funds, e.g. Fleet, Sanitation, Property Management, Water, Sewer, Stormwater, Parking,
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and Convention Center. City Center Redevelopment Area (RDA) projects are funded
through the City Center RDA budget.
The proposed Sanitation renewal and replacement projects for FY 2014115 total $375,000.
Fleet Management FY 2014115 renewal and replacement projects total $50,000. The
proposed Water & Sewer renewal and replacement project totals $150,000. The RDA
Garage Fund, which is separate because it is not part of the Tax increment funding of the
RDA, has FY 2014115 renewal and replacement needs totaling $650,000. The Capital
Budget also reflects $4.9 million in General Fund Vehicle Equipment Replacement.
ANALYSIS
Capital Improvement Plan
The FY 2014115 - FY 2018119 CIP for the City of Miami Beach is a five-year plan for public
improvements and capital expenditures by the City. This document is an official statement
of public policy regarding long-range physical development in the City of Miami Beach. The
Capital lmprovement Plan has been updated to include projects thatwill be active during FY
201 41 1 5 through 20181 19.
The Plan has been updated to include additional funding sources that have become
available, changes in project timing, and other adjustments to ongoing projects as they have
become better defined. Certain adjustments have been made to reflect projects that have
been reconfigured, re-titled, combined with or separated from other projects and/or project
groupings. These adjustments have no fiscal or cash impact and are as a result of a
comprehensive review of the program to insure that our plan accurately reflects all project
budgets, funding sources and commitments.
The Plan also contains information on appropriations priorto FY 2014115 forongoing/active
projects, as well as potentialfuture appropriations beyond FY 2018/19. ln conjunction with
the developmentof the FY 2014115 Capital Budgetand ClP, the City began to develop a list
of potential projects that may be funded in the future, including projects that have been
approved as part of a plan but not yet sequenced or approved for funding. Over time, it is
anticipated that this list will be expanded.
Financings
A number of capital financing transactions are reflected in the Capital lmprovement Plan
including: General Obligation Bonds, Stormwater Revenue Bonds, Water and Sewer
Revenue Bonds, Gulf Breeze Loans and an Equipment Loan.
ln 1995, the City issued $59 million in Water and Sewer Revenue Bonds. ln 1997, the City
paid $15 million for the 1996 authorized General Obligation Bonds to construct, renovate
and rebuild parks and recreation facilities within the City's park system.
ln 2000, the City issued the initial $30,000,000 of the authorized $92,000,000 1999 General
Obligation Bond. These funds were issued to expand, renovate and improve fire stations
and related facilities; improve recreation and maintenance facilities for parks and beaches;
and improve neighborhood infrastructure. ln 2000, the City also issued $54,310,000 in
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Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 - 2018119 Final CIP
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Water and Sewer Bonds and $52,170,000 in Stormwater Revenue Bonds. ln addition, the
City was granted a $4 million Section 108 U.S. Housing and Urban Development Loan for
improvements to neighborhood streets, North Shore Park and Youth Center.
ln 2001, the City executed loan agreements with the City of Gulf Breeze, Florida, providing
$15 million for the renovation and improvement of two City owned golf courses and their
related facilities. The City issued the remaining $62,465,000 of the referendum approved
$92 million General Obligation bonds in July 2003 for improving neighborhood infrastructure
in the City.
Based on current project schedules, additionalwaterand sewer, and stormwaterfinancing,
previously anticipated for FY 2OO7l08 are now financed over a series of years. The FY
2007108 Capital Budgetand CIP anticipated $47.8 million in newwaterand sewerfinancing
and $79.7 million in new stormwater financing. !n 2006 and 2010, the City executed loan
agreements with the City of Gulf Breeze, Florida, providing an additional$24 million and $30
million for water and sewer projects, respectively. !n FY 2008/09, a line of credit was issued
and was being used to fund projects in advance of issuing water and sewer and storm water
bonds. Under this approach, the City uses the line of credit in order to have the necessary
funding capacity to enter into new projects. This also allows the City more time to both build
the necessary rate capacityto issue additionaltax-exempt bonds through rate increases and
also spend down the current committed but unspent bond proceeds. This phased approach
provides the City with more time to refine the cost estimates for projects planned to be in
construction prior to issuance of bonds. ln FY 2011112, approximately $SO million in
stormwater bonds were issued replacing funding for projects previously funded by the line of
credit.
New bond issuances are anticipated in FY 2014115 to finance the Convention Center project
including RDA, Resort Tax 1o/o, a;ld Parking bonds. ln addition, depending on cash flow,
Stormwater and Sewer bonds may be issued inFY 2014/15. Historically there has been a
phased approach for the issuance of water, sewer and stormwater financing. Under this
approach, the City has accessed a line of credit to allow the City to have the necessary
funding capacity to enter into new projects, while allowing the City more time to both build
the necessary rate capacityto issue additionaltax-exempt bonds through rate increases and
also spend down the current committed but unspent bond proceeds.
The Stormwater Master Plan provides comprehensive recommendations for improving the
City's stormwater management system performance for the next 20 years. Consideration
has been given to potential sea-level rise, water quality of Biscayne Bay, and
operations/maintenance of an expanded system. The Stormwater Master Plan's capital
improvements allow the City's stormwater systems to be flexible and adaptable in meeting
the increasing flood control level of service performance targets and regulatory demands.
The Stormwater Master Plan estimales$272 Million (including softcosts and contingency) in
required funding over the next 5 years, and another $19 Million in the future. The FY
2014115 budget includes projects totaling $51,876,000 to be funded from future stormwater
bonds.
The Water and Sewer Master Plan estimates $45.8 Million (including soft costs and
contingency) in required funding over the next 5 years, and another $2.9 Million in the future.
The FY 2014115 budget includes projects totaling $14,476,000 to be funded from future
water and sewer bonds.
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Resolution Adopting The FY 20'14115 Final Capital Budget and FY 2014115 - 2018/19 Final CIP
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FY 2014115 Gapita! Budget
The City's annual capital budget contains capital project commitments recommended for
appropriation for FY 2014115 (Capital Budget) totaling $727.9 million. Preparation of the
Capital Budgetoccurred simultaneouslywith the developmentof the FY 2014115-2018119
CIP and FY 2014115 operating budget.
The Capital Budget presents project budgets for both the current and new capital projects
necessary to improve, enhance and maintain public facilities and infrastructure to meet the
service demands of residents and visitors to the City of Miami Beach. Capital reserves, debt
service payments, and capital purchases found in the operating budget are not included in
this budget. However, we have included a capital equipment section, which itemizes
purchases of major capital equipment, fleet, light and heavy equipment and information
technology related acquisitions. The Capital Budget for FY 2014115 appropriates funding for
projects that will require commitment of funds during the upcoming fiscal year, including
construction contracts and architecUengineer contracts to be awarded during the upcoming
year and capital equipment acquisitions recommended for appropriation in conjunction with
the FY 2014115 Operating Budget.
A Pay-As-You-Go component of the Capital Budget was established in FY 2005/06 for new
projects or unfunded scope in existing projects. lnFY 2014115, $2,630,000 in Pay-As-You-
Go funding for projects is recommended.
Approximately$9.9 million is recommended forappropriation from the South Pointe Capital
fund for several projects in the South Pointe area.
The FY 2014115 Capital Budget includes $280,000 for technology projects:
o RNI FuelOmat Fuel Management System UpgradeAuto of Green space
Management Operations. PulsePoint AppAVL Program lmplementation. Performance Management Software UpgradeRadio Station &Television
station Upgradeso EnterpriseSharepointlmplementation CloudTargetSolutions. OpenGov Business lntelligence Software
Approximately $525,000 is recommended for Convention Center Funds, including a
performance and portable stage and tables.
The Capital Budget includes $2.6 million in funding forvarious transportation improvement
projects.
The Capital Budget has also been updated to reflect $4.8 million in the ongoing parking lot
and garage refurbishment and replacement program with projects recommended for FY
2014115 including lntelligent Transportation System ll, Closed Circuit Television System,
Surface Parking Lot 9D P86; 6976 lndian Creek drive and Master Meter Phase Vlll (DG
Replacement).
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Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 -2018119 Final CIP
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FY 2014115 Capital Budget by funding source:
IllgllltEl$ 625,0002003 GO Bonds - Fire Safety
2003 GO Bonds - Neighborhood lmprovement 160,000
201 0 Parking Bonds Reso. 201 0-27491 2,301,000
7th Street Garage 170,000
Capital Projects Not Financed by Bonds 765,000
Concurrency Mitigation Fund 2,060,000
Convention Center 525,000
Equipment Loan/Lease 4,947,000
Fleet Management Fund 50,000
Half Cent Transit Surtax - County 2,333,000
lnfo & Communications Technology Fund 280,000
Local Option Gas Tax 336,000
MB Quality of Life Resort Tax Fund - 1%5,044,000
Miami-Dade County Bond 54,400,000
NB Quality of Life Resort Tax Fund - 1%2,787,000
Non-TlF RDA Fund (11,712,000"
Parking Operations Fund 2,270,000
Pay-As-You-Go 2,630,000
Proposed Future RDA Bonds 310,050,000
Proposed Future Resort Tax 1o/o Bonds 204,500,000
Proposed Future Water and Sewer Bonds 14,476,000
Proposed Parking Bonds 59,500,000
Proposed Stormwater Bonds 51,876,000
RDA Garage Fund 2,719,O00
Renewal & Replacement Fund 1,966.000
Sanitation Enterprise Fund 375,000
SB Quality of Life Resort Tax Fund - 1%1,870,000
South Pointe Capital 9,974,000
W&S GBL Series 2010 CMB Reso 2009-27243 458,000
Water and Sewer Enterprise Fund 150,000
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Resolution Adopting The FY 2014115 Final Capital Budget and FY 2014115 - 2018119 Final CIP
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FY 2014115 Capital Budget by program area:
Bridges $ zss,ooo
0ommunity Centers 42,OOO
Sonvention Center 522,013,000
Environmental 437,000
Equipment 6,177,000
General Public Buildings 5,588,000
I nformation Technology 280,000
Parking 833,000
Parking Garages 61,569,000
Parking Lots 468,000
Parks 7,895,000
Renewal and Replacement 4,366,000
Seawalls 254,000
Streets/Sidewalk lmps 89,831,000
f ransiUTransportation 8,771,000
Utilities 19,078,000
The FY 2014115 Capital Budget totals $727,885,000, of which $627,050,000 is for
Convention Center-related projects. Net of the RDA Garage and Proposed Future RDA
Bonds appropriations of $312,769,000, the FY 2014115 capital budget is $41 5,1 16,000.
GONCLUSION:
The Administration recommends adopting the final Capital lmprovement Plan forFY 2014115
- 2018119 and adopting the City of Miami Beach final Capital Budget for Fiscal Year (FY)
2014115.
JLM/JW^ef
133
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CIry
OF MIAMT BEACH, FLORIDA, ADOPTING THE FINAL CAPITAL
IMPROVEMENT PLAN FOR FTSCAL YEARS (FY) 2014115 - 2018/19 AND
ADOPTING THE CITY OF MIAMI BEACH FINAL CAPITAL BUDGET FOR FY
2014115
WHEREAS, the FY 2014115 - 2018119 Capital lmprovement Plan (ClP) for the City of Miami
Beach is a five year plan for public improvements and capital expenditures by the City, this
document is an official statement of public policy regarding long - range physical development in the
City of Miami Beach; and
WHEREAS, the first year of the FY 2014115 - 2018119 CIP represents the Capital Budget
appropriation for FY 2014115; and
WHEREAS, the final CIP has been updated to include projects that will be active during FY
2014115 through 2018119; and
WHEREAS, the final capital budget itemizes project funds to be committed during the
upcoming fiscal year detailing expenses for project components which include architect and
engineer, construction, equipment, Art in Public Places, and other related project costs; and
WHEREAS, on July 16,2014 the FY 2014115 capital funding priorities were discussed at a
meeting of the Finance and Citywide Projects Committee and adjustmentswere madetothefunding
recommendations presented ; and
WHEREAS, subsequent to the Finance and Citywide Projects Committee meeting on July
16th,2014, the following changes were made: added the Police Station HVAC Ductwork Cleaning
($30,000); the North Shore Youth Center HVAC Ductwork Cleaning ($30,000);and the Norrnandy
lsle Park and Pool ExteriorWaterproofing & Painting ($30,000); removed the Bass Museum Heat
Pump replacement and included it in the sixth amendment to the FY14 Capital budget to be funded
from City Center RDA funds. (-$18O,OOO); removed the Historic City Hall Court Room Carpet
Replacement, as it is not included in the lease agreement as the City's responsibility. (-$4O,OOO1;
transferred the Byron Carlyle Renovation project to the North Beach QOL Fund (-$145,000);
transferred the Allison Park Redesign project to the North Beach QOL Fund (-$235,000); pro-rated
the costs of the Standardized Park Bench, Tables; and Trash Receptacle Replacements between
PAYGO, SB-QOL, MB-QOL, and NB-QOL; added $200,000 forthe Sunset ! & ll Entrance project;
added $200,000 for the Muss Park project; deleted $145,000 of funding in PAYGO for North Beach
City HallAnnex; added $50,000 to the South Pointe Drive Median Planters project; added a project
for Sidewalk Assessment Survey ($7S,OOO1 offset by a reduction of the Sidewalk Repairs Citywide
from $300,000 to $225,000; changed the FY15 project name from "Traffic Circte at 4/h St &
Meridian" to"Traffic Circle- 22nd Street and Park Avenue (Collins Park Circle)"; added $400,000 for
Domino Park in North Beach; added a project for Second Floor Renovation-Building Department
($450,000). Funds will be transferred from the Building Training & Tech Fund to cover the cost of
this project; added $315,000 to the South Pointe Park Remediation project. Funds recently received
from the County for reimbursement for a broken pipe in the park; and
134
WHEREAS, per the direction of the Finance and Citywide Projects Committee at their August
29,2014 meeting, the following changes were made: removed $200,000 from Muss Park project
added at last meeting; added $50,000 for Biscayne Point Entry project; added $1,050,000 for Muss
Park project; and
WHEREAS, accordingly, on September 10, 2014,the City Commission held its first duly noticed
public hearing and adopted the Tentative FY 2014115 Capital Budget and FY 2014115 -FY 2018119
Capital lmprovement Plan; and
WHEREAS, subsequent to the adoption of the Tentative FY 2014115 Capital Budget and FY
2014115 -FY 2018119 Capital lmprovement Plan at the first public hearing on September 10, 2014, the
following change was made: added $150,000 for the Public Works Operations Exterior Restoration
project; Added $50,000 for Customer Service Center Build-Out; Changed funding source of the Bass
Museum lnterior Space Expansion project from the City Center RDA Fund to the Future Proposed RDA
Bond Fund; Changed funding source of the Lincoln Road Washington Av to Lenox Ave Expansion
projectfrom the City Center RDA Fund to the Future Proposed RDA Bond Fund; Reduced re-payment
of $14 million to $12.3 million and changed re-paymentfunding source from Proposed Future RDA
Bonds and Proposed Future 1% ResortTax Bond Fund to Miami-Dade CountyGO Bond Fund;Added
$600,000 for the Convention Center Hotel project; Added $12.3 million for re-payment to Non-TlF RDA
Fund; Reduced $12.3 million for Convention Center lmprovement project; Removed re-payment to
Non-TlF RDA Fund of $6 million and increased Convention Center lmprovement project by $6 million;
Removed re-payment to Non-TlF RDA Fund of $7.9 million and increased Convention Center
lmprovement project by $Z.g million; Funding of $10 million for the Lincoln Road Washington Ave to
Lenox Ave Expansion project was moved up from FY 20151161o FY 20141,1 5; Funding of $1 0 million for
the Convention Center Lincoln Road Connectors project was moved up from Future Years to FY
2014115; and
WHEREAS, at the second public hearing on September 30, 2014, the City Commission
amended the proposed Capital Budget as follows: Sunset Harbor Pump Station Upgrades increased
$4,250,000; North Shore Neighborhood lmprovements decreased $1,159,344; LaGorce
Neighborhood lmprovements decreased $3,090,656; West Avenue/Bay Road lmprovements
increased $600,000; and
. WHEREAS, at the second public hearing on September 30, 2014, the Mayor and City
Commission passed and adopted Resolution No. 2014-28763 which adopted the Final Capital
lmprovement Plan for Fiscal Years 2014115 -2018119 and the City of Miami Beach Final Capital
Budget for Fiscal Year 2014115; and
WHEREAS, on November 17,2014, the City of Miami Beach received the Florida Department
of Revenue's (DOR) notice that the City of Miami Beach was not in compliance with Truth-in-Millage
(TRIM) law due to an error in the Budget Summary advertisement published in the Miami Herald on
September 25,2014; and
WHEREAS, a special City Commission meeting to hold the new final hearing as provided in
DOR's notice has been duly advertised and scheduled for December 2, 2014 to adopt the final
Capital lmprovement Plan for FY 2014115 -2018119 and the final Capital Budget for FY 2014115;
and
WHEREAS, the final Capital Budget for FY 2014115 therefore totals $728,485,000
($415,716,000 Net of the RDA Garage Fund and Proposed Future RDA Bond Fund appropriations
of $312,769,000) recommended for adoption at this time for projects and capital equipment
acquisitions; and
135
WHEREAS, based on current project schedules, additional water and sewer, and stormwater
financings are financed over a series of years; and
WHEREAS, under this approach, the City utilizes a tine of credit to allow the necessary rate
capacity to issue additional tax-exempt bonds through rate increases and also spend down the
current cornmitted but unspent bond proceeds; and
WHEREAS, the proposed sources of funding forthe FY 2014115 Capital Budget are included
in "Attachment A" and the proposed projects to be adopted in the final FY 2014115 Capital Budget
and the five-year CIP are included in Attachment "B'; and
NOW, THEREFORE, BE IT RESOLVED BYTHE MAYORAND CITYCOMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopts the
Final Capital lmprovement Plan for FY 2014115 through 2018119; and adopts the City of Miami
Beach Final Capital Budget for FY 2014115.
APPROVED AS TO
FORM & LANGUAGE
PASSED AND ADOPTED THIS 2Nd DAY OF DECEMBER 2014.
Philip Levine, Mayor
ATTEST:
Rafael Granado, City Clerk
136
ATTACHMENT A
FY 2014115 GAPITAL BUDGET
SUMMARY OF FUNDING SOURCES
2003 GO Bonds - Fire Safety $ 625,000
2003 GO Bonds - Neighborhood lmprovement 160,000
201 0 Parkinq Bonds Reso. 2010-27 491 2,301,000
7th Street Garaoe 170,000
Caoital Proiects Not Financed bv Bonds 765,000
Concurrency Mitigation Fund 2,060,000
Convention Center 525,000
Equipment Loan/Lease 4,947,000
Fleet Management Fund 50,000
Half Cent Transit Surtax - County 2,333,000
lnfo & Communications Technology Fund 280,000
LocalOption Gas Tax 336,000
MB Qualitv of Life Resort Tax Fund - 1%5,044,000
Miami-Dade County Bond 54,400,000
NB Quality of Life Resort Tax Fund - 1%2,787,O00
Non-TlF RDA Fund (11,712,0OO
Parking Operations Fund 2,270,000
Pay-As-You-Go 2,630,000
Proposed Future RDA Bonds 3't0,050,000
Proposed Future Resort Tax 1o/o Bonds 204,500,000
Proposed Future Water and Sewer Bonds 14,476,000
Proposed Parking Bonds 59,500,000
Proposed Stormwater Bonds 51,876,000
RDA Garage Fund 2,719,000
Renewal & Replacement Fund 1,966,000
Sanitation Enterprise Fund 375,000
SB Quality of Life Resort Tax Fund - 1%1,870,000
South Pointe Capital 10,574,000
W&S GBL Series 2010 CMB Reso 2009-27243 458,000
Water and Sewer Enterprise Fund 150,000
I Otal $ /zu,4uc,uuu
RDA Garage Funds and Proposed Future RDA Bonds (312,769,000
137
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5B I SAIURDAY, I'l0VEl'188R 2t. ?014 Hl racAl"ffilsrAl"E MianriHnrald.eun I itltl{l XEnti-D
:.r-" .-- '---ffi
::..,rr. IMIAMIBEACH I
crrY oF MrAMr BEACH I
NOTICE OFPUBUC HEARINGS I
NOTICE lS HEREBY given thar Pu blic Hearings vri ll be held by the Mayor and I
CItv Commission of the Ciw of Miami Eeacir, Florida, in the Commission I
Chirnbers.3rd floor, city Hail, 1700 Corvention Center Drive. Miami Beach. j
Florida, on &esday. De&mber 2, 2sl4 to sonsider the tollowing: ]
A Re3olutionAdopting: 1)The FinalAdValorem Millage Of 5.7942 Mills For
General Operating Purposes,Whidr lsThineen And Four-Tenths Perc€nt
tti.q%l MireTha;rhe;nottefo-ai*' riate or s.toze Mills; And ?lThe D€bt
Sarvice Millaqe RateOf 0.?295 Mills ForFisealYear{FY} 201{15' lnquiries
may be direked ta the Eudget & Pedormana lmprovement Offte at
305.673.7514.
5:Ol p.rn,
A Be-solution Adopting Fiual Sudgets ForTh€ General. G.O. Oebt Service'
RDA Ad ValoremTaxes. Entergriie, lnternal Service Funds, and Special
Bevenue funds For FiscalYeai (FY) 2014/15. lnquiries maY bo direaed to
tfie 8ud$€r& Perfsffna/rae ,&proverne$ Aflie at 305.873'751A.
5:& p.m"
A Reir<rlsticn Qf ThE Bs.rd Of Directars Of The Normandy Shores Local
Governmcnt Neiqhbothood lmprwernent District Adopting The Final Ad
Valor€m Millaaehate Ot 1.1305 Mills For FiscalYear (FY) 20'lzu15 ForThe
Norrnandv Sh6res Local Govcmment Districl Whicir ls One Fercenr (1.0%l
LessThanihe -Rolled-8ac*" Rate Of I.1391 Mills. ,nquirres may be direcled
fo tie Sudger& fedormance lmprovement OftiE dt 305.673.75fi.
5:@p.m.
A Resolution OfThe Board Of Direcrors OfThe Normandy Shores Local
Governmenl Neighborhood lmprolrement District Adopl,ng The Finel
Oreratine Budgetlor FiscalYear (FY) 2014115. lnquiries lniyAe ditecfed ro
,(ie 9uag7t & Pertormane tmprovement Offi* sr3$5,673i5r0.
$|sl p.m.
A *dsolution Adopting The Final Capital lmpiovement Flan for fiscal
vears irvi *it*t-{zdl"eis AnJ AaJpfi"sThe'ai* o{ Miami Beach Final
Capital Bddset For { FY) 20I #1 5. t nqi/; riei m ay be d i rected to th e Budgel &
Perlorma nce lm provement Oflice et 3ffi.ff73-75fi.
5:O{ p.m.
A Rdsolution Of The Chairoerson And Members 8f T*le Miami Beadl
Redevelopment Agency. A'dopting And Appropriating The Operaling
Budget For The City Center Redevelopnent Area. The Anchor,Shops
And-ParkirE Garage, And The Pennsylvania Avenue Shops And Farking
Garage For-FiscalVeir 201415. lnquiies may be dirertad iothe Eudget &
Pedormance Imp@vement Office at 3A5.673.7510.
5105 p.rn,
A Rdsolution O{ The ChairEersan Afid Members Of T}re Miami Eeaclr
Bedevelopment Aqency lfiBAl, Adopting And Appropriating The Miami
Beach ftedevelopment Agency Capital Btidger For Fiscal Year {FYl ?qI4MAnd Adopriqg Ths Cepiial lmprdvement Flan For Fiscal Years 201dl15
Throuotr i0t*t9, Ja{urnes may be direded ta the Sudger & Peiormance
I m praveme nt Gff l* at 3*$.&73.7 5 lA.
3:06 pm.
A *dsalution Ad*ptifiB T.he first Ametdment To Ths Capital Budgc:
For Fiscal Year {FYi 20T4/15. lnquiries may be dtrected to the Budget &
Pedofifianee l,nprovtrffent Olfrce at 3ffi.673.7510.
lnterested parties are invired to appeat at lhis meeling, or be represented
by an acent. or lo express their'views in wrhing address€d to the Ciiy
Cimmislion. cro thE City Clerk, 1700 Convention cefi&r Driv€. 1" Flior,
City Hall, Miami Beaclr, Florida 33139. Copies of these items ars rvailable
for'oublic inspection iurinq normal buiiness hours in the CitY Cle{kt
Oltiie, 1700 Convention Ceiter Drive, 1" Floor, City Hall, Miami Beacfi,
Florid, 33139.This meeting, or any hem rh€rein, may be continued' and
under such cireumslances. additiofiSl legal notids heed }ot be provtded.
fursuam to Section 286.0i05, f la. Stat,, the City hereby advises lhe public
that if a person decides to appeal any decision rnade Wthe CityCommission
whh respect to any maEer considered at its meeling or its hearing, sudr
person must ensure that a verbalim record oi the proc€edings is mac,e,
ivhich record includes the to$imonv and evidence upon which the appeal
is to be based. This notice does noi consthute consdnt by the City ior the
iEtroduction or ildmission of othenivise inadmlssible or irrelevam evidence,
nor {roes it authorize c}rallenges or appeals nat aihr:rlryise allowed by law
To requestthis mai€rial in alternaletormai,sign lang{ageifltersreterifive'
day notice required), information on acc€ss ior persons with-disabjlides,
an&or anv aciomm6dation to review anv docurirent or panicipate in arry
Ciw-sooniored aroceedinos, call 305.604.24{P and select 1 for English
or 2 f6r Spanish, then option 6;TTY users may call via 711 (Florida Relay
Service!.
naaer e.f, g X1fr l"*Irtf*
e?I - ,,., -
158
THIS PAGE INTENTIONALLY LEFT BLANK
159
COMMISSION ITEM SUMMARY
Ensure Value and Timely Delivery of Quality Capital Projects, Ensure Well-Maintained Facilities, lmprove Storm
Drainage Citywide, Maintain City's lnfrastructure, lmprove Parking Availability, Preserve Our Beaches, lmprove Storm
Data Environmenta!etc.): N/A
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the First Amendment to the
for Fiscal Year 2014115.
Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities
must be adjusted. The Capital lmprovement Plan ("ClP") serves as the primary planning tool for systematically identifying,
prioritizing and assigning funds to critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are asked to prepare capital
improvement updates and requests on the department's ongoing and proposed capital projects. lndividual departments
prepare submittals identifuing potential funding sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submifted to the City Commission for adoption. The 2014115 - 2018119 Capital
lmprovement Plan and FY 2014115 Capital Budget were adopted on September 30,2014, by resolution 2014-28763. Section
166.24'l(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the
original budget. Administration recommends adopting the resolution for the first amendment to the FY 2014115 Capital
Budget.
The first amendment to the FY 2014115 Capital Budget totals an increase of $9,754,000 and a re-appropriation of
$13,026,333 in order to provide additional funding to the following eight capital projects.
1. Biscayne Point Neighborhood lmprovements2. West Avenue/ Bay Road lmprovements3. Sunset Harbor Pump Station Upgrade4. Venetian !sland Neighborhood5. 7th Street Parking Girage6. Police Station Building- Firing Range Ventilation System Replacement7. Scott Rakow lce Rink
8. Biscayne Pointe lsland Entryway
THE ADMINISTRATION RECOMMENDS THAT THE MAYOR AND GITY COMMISSION ADOPT THE RESOLUTION
ADOPTING THE FIRST AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2014/15
This item was originally adopted on November 19, 2014. On November 17, 2014, the Florida Department of Revenue (DOR)
officially notified the City of Miami Beach that we are not in compliance with Truth-in-Millage (TRIM) law due to an error in the
Budget Summary posted in the Miami Herald on September 25, 2014. Per DOR's requirements, this item will re-adopt the
first amendment to the Capital Budqet for Fiscal Year 2014/15.
Financial lnformation:
Source of
Funds:
Amount Account
$8,521,285
$1,047,695$ 117,120
$ 67,900
304 - Capital reserve
142 -7th Street Parking Garage
125 - Capital Renewal & Replacement Fund
306 - Mid Beach Quality of Life
Total $9,754,000
Financial lmpact Summary:
ist*oo:rEm Rl D& MIAMIBTACH saTs IZ-Z-lV160
C MIAMIBEACH
City of Miomi Beoch, 1700 Convention Cenier Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
f the City Qpmmission
FROM:
DATE:
SUBJECT:
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2014115.
TRIM COMPLIANCE
This item was originally adopted on November 19, 2014. On November 17 , 2014, the Florida
Department of Revenue (DOR) officially notified the City of Miami Beach that we are not in
compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement posted in the Miami Herald on September 25,2014. Per DOR's requirements,
this item will re-adopt the first amendment to the Capital Budget for Fiscal Year 2014115.
ADMINISTRATION RECOMMEN DATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP") serves
as the primary planning tool for systematically identifying, prioritizing and assigning funds to
critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. lndividual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2014115 -
2018119 Capital lmprovement Plan and FY 2014115 Capital Budget were adopted on September
30, 2014, by resolution 2014-28763. Section 166.241(4)(c.), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as the original budget.
Administration recommends adopting the resolution for the first amendment to the FY 2014115
Capital Budget.
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
December 2,2014
161
Resolution Adopting the First Amendment to the Capital Budget for FY 2014115
December 2,2014
Page 2 of 5
FIRST AMENDMENT TO THE FY 2014/15 CAPITAL BUDGET
The first amendment to the FY 2014115 Capital Budget totals an increase of $9,754,000 and a
re-appropriation of $13,026,333 in order to provide additional funding to the following eight
capital projects.
1. Biscayne Pointe Neighborhood lmprovements: This project requires a budget
amendment for an additional $3,277,808 to accommodate improvements to the
storm water drainage within the neighborhood. This includes drainage on Crespi
Boulevard, from 79th Street to 84th Streets, and a water main replacement, from 80th
to 85h Streets.
This amendment will be funded from funds previously appropriated for the Belle lsle
Outfall Pipe Replacement, LaGorce and North Shore Neighborhood lmprovements,
Flamingo Neighborhood Bid Pack A, Flamingo Neighborhood Bid Pack C, and the
Palm and Hibiscus lsland Enhancement projects; all of which are lower priority
projects. The timing for reimbursements will be assessed during the rest of this fiscal
year and during the FY 2015116 budget process. This project change order was
approved at the October 29,2014 Commission meeting.
2. West Avenue/ Bay Road lmprovements: This project requires a budget
amendment to transfer $8,012,739 in funding from existing projects to install a new
48-inch drain pipe from 6th to 8th Streets, where an existing 48-inch gravity outfall is
located. This will also provide additional capacity in the drainage system on 1Oth
and 14th Streets, which will be installed by the City and FDOT.
This amendmentwill also be funding street reconstruction along 1Oth, 14th and 17th
Streets, West Avenue between 6th and 8th Streets, as well as an additional pump
station on 17th Street and Alton Road, where an old gravity drainage system is
located.
This amendment will be funded from funds previously appropriated for the LaGorce
Neighborhood lmprovements, North Shore Neighborhood lmprovements, Palm &
Hibiscus lsland Enhancement, Bayshore Neighborhood- Bid Pack C, Citynrvide Water
and Sewer Main Assessment, and the Drainage lmprovement- North Bay & Sth Street
projects; all of which are lower priority projects. The timing for reimbursements will
be assessed during the rest of this fiscal year and during the FY 2015116 budget
process.
A project change order was approved at the October 29, 2Q14 commission meeting
in the amount of $15,670,000. Of this amount, the unbudgeted amount is
$12,299,689. The remaining balance of $4,286,950 will be appropriated through a
budget amendment when other funds become available.
162
Resolution Adopting the First Amendment to the Capital Budget for FY 2014115
December 2,2014
Page 3 of 5
3. Sunset Harbor Pump Station Upgrades: This project requires a budget
amendment for an additional $1,341,000 to accommodate additional engineering
services, drainage structure modification, drainage pipe and water main
replacement, replacement of failing water supply distribution and improvement of
drainage on West Avenue and Bay Road in Sunset Harbor. lt will also fund
emergency lining of sewer force mains on Sunset lslands.
This amendment will be funded from funds previously appropriated for LaGorce and
North Shore Neighborhood lmprovements projects; all of which are lower priority
projects. The timing for reimbursements will be assessed during the rest of this fiscal
year and during the FY 2015116 budget process. This project change order was
approved at the October 29,2014 commission meeting.
4. Venetian lsland Neighborhood: On February 12, 2014, the City Commission
approved the recommendation by the Mayor's Blue Ribbon Panelon Flood Mitigation
and the Flooding Mitigation Committee to amend the City's Storm Water
Management Master Plan by modifying the design criteria for all tidal boundary
conditions. The Public Works Department requested that staff implement the
enhanced stormwater system criteria on Venetian lsland. The new criteria required
the Engineer of Record to revise the current design documents included in the
contract for this project. This action generated a redesign effort by the consultant by
adding scope and impact to the project duration. Additional Funding in the amount of
$8,521,285 is attributed to the new design criteria implemented for the enhanced
. stormwater improvements.
Resolution 2002-24764 stipulates that the Capital Reserve funds should be used for
projects not funded from bonds, grants, or loans. The administration recommends a
one-time waiver of this policy in order to accommodate the temporary funding of this
project at this time from Capital Reserve Fund 304 Fund for cashflow purposes. The
timing of reimbursements will be assessed during the rest of this fiscal year and
during the FY 2015116 budget process. This will leave a balance of approximately
$1.07 million in this fund.
Prior Years' Aoorooriations s26.499.435
November 19.2014 Budqet Amendment 8,521,285
Prooosed Total Aoorooriations $35.050.720
163
Resolution Adopting the First Amendment to the Capital Budget for FY 2014115
December 2,2014
Page 4 of 5
5. 7th Street Parking Garage: A budget amendment in the amount of $1,242,481 is
being requested after submitted bids had to be rejected due to the bids highly
exceeding the estimated construction budget for this project. The ongoing increase in
pricing in the construction industry in the area superseded the construction costs
projections of this budget. The rise in construction costs was clearly noted after
review of the submitted bids. Based on the current prices submitted, a revision was
made to the construction costs estimate to properly account for current industry
pricing. Further, the revision to the construction costs estimate accounts for the
current pricing in additional design services that are to be included in this project and
incorporates fees by the CIP office for the services that are going to be rendered in
accordance to the revised pricing. This amendment will be funded by transferring
$194,786 from the 7th Street Parking Garage Maintenance project to combine both
projects; and $1 ,047,695 will be funded from the 7h Street Garage Fund 142 Fund
Balance.
Prior Years' Aoorooriations $1,900,000
November 19. 201 4 Budqet Amendment 1.242.481
Proposed Total Appropriations s3.142.481
6. Police Station Building- Fire Range Ventilation System Replacement: $1 17,120
in Additional funding is required to accommodate higher cost of construction, owner's
contingency, additional professional services and other soft costs. This amendment
will be funded from Renewal & Replacement Fund 125 Fund Balance.
Prior Years' Aopropriations $370,000
November 19,2014 Budget Amendment 117,120
Proposed Total Appropriations $487.120
7. Scott Rakow lce Rink: On March 5, 2014, the City Commission requested that staff
look at possible ways to reconfigure existing interior spaces to include a Multi-
purpose room, skate rental area and new shower facilities. On June 11,2014,the
Commission approved the additional scope at Scott Rakow Youth Center lce Skating
Rink as follows: new women's and men's showers and locker rooms, with an
approximate area of 595 SF., new multipurpose room, with an approximate area of
372 SF., and a new skate rental, with an approximate area of 353 SF. The approved
budget was $265,000 and construction prices came higher than anticipated, all the
available funding was used to award a contract to BDI Construction on October 29,
2014. The budget request of $67,900 being presented is for funding related to
consulting services during the construction process and a ten percent contingency
for unforeseen conditions. This amendment will be funded from Mid Beach QOL
fund 306 Fund Balance.
Prior Years' Appropriations $1.892.421
November 19,2014 Budget Amendment 67.900
Proposed Total Appropriations $1.960,321
164
Resolution Adopting the First Amendment to the Capital Budget for FY 2014115
December 2,2014
Page 5 of 5
8. Biscayne Pointe lsland Entryray: Reallocating $200,000 from the Biscayne Point
Neighborhood lmprovement Project to a separate project entitled Biscayne Point
Entry Way. The Biscayne Point residents requested enhancements to the Biscayne
Point Entryway, at the August 29,2014 Finance and Citywide Projects Committee
meeting, which approved additional funding required to complete these
enhancements.
JLM/JW
165
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2014115.
WHEREAS, the Mayor and City Commission passed and adopted the first amendment
to the FY 2014fi5 Capital Budget on November 19, 2014; and
WHEREAS, on November 17, 2014, the City of Miami Beach received the Florida
Department of Revenue's (DOR) notice that the City of Miami Beach was not in compliance
with Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement
published in the Miami Herald on September 25,2014; and
WHEREAS, a speciat City Commission meeting to hold the new final hearing as
provided in DOR's notice has been duly advertised and scheduled for December 2,2014 to
adopt the first amendment to the Capital Budget for FY 2014115; and
WHEREAS, it is recommended the FY 2014115 Capital Budget be amended to add
appropriations totating $9,754,000 to eight projects, and re-appropriate $13,026,333 between
existing projects highlighted in "Attachment C - Projects"; and
WHEREAS, the proposed amendment to the FY 2014115 Capital Budget are included in
'Attachment A - Source of Funds" and "Attachment B - Program".
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission hereby adopt the First
Amendment to the Capital Budget for Fiscal Year 2014115 as shown in Attachment A (Source of
Funds), Attachment B (Programs) and Attachment C (Projects).
PASSED AND ADOPTED this 2nd day of December 2014.
Philip Levine, Mayor
Attest:
Rafael Granado, City Clerk
APPROVED AS TO
166
ATTACHMENT A
FY 2014115 CAPITAL BUDGET
SOURCE OF FUNDS
Amended 1212114
NOTE The West Avenue,/ Bay Rmd lmprovement, Biscayne Point Neighborhood lmprovemenl, Sunsel
Harbor Pump Station Upgrades, Tth Street Parking Garage, and Biscayne Pointe lsland Entryvny projects uill
Fundinq Source
Adopted Capital
Budget krcnded12l2l14 Revised
2003 GO Bonds - Neighborhood lrnprovement $160,000 $ 160,000
2003 GO Bonds - Fire Safety 625,000 625,000
2010 Parking Bonds Reso. 2O1G27491 2,301,000 2,301,000
7th Street Garage 170,000 1.047,695 1,217,695
3apital Projects l{ot Financed by Bonds 765.000 765,000
3apital Reserve 0 8,521,285 8,52'1,285
Convention Center 525,000 525,000
Concurrency Mitigation 2,060,000 2.060.000
Equipment Loan/Lease 4,947,000 4.947.000
Fleet tvlanagem ent Fund 50,000 50,000
Haff Cent Transit Surtax - County 2.333,000 2,333,000
lnfo & Communications Technology Fund 280,000 280,000
-ocal Option Gas Tax 336,000 336,000
MB Quality of Life Resort Tax Fund - 1o/o 5,044,000 67,900 5.111.900
Miami-Dade County Bond 54.400.000 54,400,000
NB Quality of Lffe Resort Tax Fund - 1%2.787.O00 2.787.@O
Non TIF RDA fi1.712.000',fi1.712.@0',
Parking Operations Fund 2,270,O00 2,270,@0
Pay-As-You-Go 2,630,000 2,630,000
Proposed Future RDA Bonds 310,050,000 310,050,000
Proposed Future ResortTax 1 Bonds 204,500,000 204,500,000
Proposed Future Water & Sewer Bonds 14,476,000 14,476,W0
Proposed Parking Bonds 59.5@,000 59,500,@0
)roposed Sormwater Bonds 51,876,000 51,876,000
RDA Garage Fund 2,719,000 2,719,000
lenewal & Replacement Fund 1,966,000 117,120 2,083,120
SB Quality of Life Resort Tax Fund - 1%1,870,000 1,870,000
Sanitation Enterprise Fund 375,000 375,000
South Pointe Capital 10,574,000 10,574,000
/V&S GBL Series 2010 CMB Reso 2A09-27243 458,000 458.000
Water and Sewer Enterprise Fund 150,000 150,000
Total Aopropriation as of 1212114 $ 728,485,000 $ 9,754,000 $ 738,239,000
167
ATTACHMENT B
F.Y 2014115 GAPITAL BUDGET
PROGRAMS
Amended 1212114
ii
]NOTE The West Avenue/ Bay Road lpprovement, Biscayne Point Neighborhood i
ilmprovement, Sunset Harbor iump Station lJpgrades, Tth Street Parking Garage, and Biscayne j
tpAnte tsland Entryvwy prq,iects witt b funded Oy UnAs preltvioysly appropriated to other projects_,-^j
Prooram Area
Adopted Gapital
Budget Arended 1212i14 Revised
Bridges $283,000 $$283.000
Communitv Centers 42,000 42,OOO
Sonvention Center s22.013.000 522,013,000
Environmental 437,000 (213,000 224,OOO
!quipment 6,177,000 6.177.000
General Public Buildinqs 5,588,000 s,588,000
lnform ation Technology 280,000 280,000
Parkino 833,000 833,000
Parking Garages 61,569,000 fi94.786',61.374.214
Parkino Lots 468.000 468,000
Parks 7.895.000 67,900 7,962,900
Renewal & Replacement 4,366,000 1,359,601 5.725.601
Seawalls 254,000 254,000
Streets/ Sidewalk lmps 86.181.000 7.972.393 94,153,393
Trans iU Transoortation 8,771,000 8.771.000
Utilities 23,328,000 761,892 24,089,892
Total Appropriation as ol 1212/,14 $ 728,485,000 $ 9,754,000 $ 738,239,000
168
ATTACHMENT C
CAPITAL BUDGET
PROJECTS
Amended 1212114
GapitalProject Nanre
Adopted Capital
Budget
Amended
12t2t14
Revised Capital
Budget
West Avenue / Bay Road lmprovement $ 21.929,269 $ 8,012,739 $ 29.942.008
Biscavne Point Neiqh lmprov 22,805,305 3.077.808 25.883.113
Sunset Harbor Pumo Station Upqrades 6,687,000 1.341.000 8.028.000
LaGorce Neighborhood lm prov 18.568.616 (4.469.999'14.098.617
North Shore Neioh lmprov 12.323.991 (1.478.571 10.845.420
Palm & Hibiscus lsland Enhancement 18.122.M6 (5.712.172'12.410.474
CW Water & Sewer lVhin Asst 513.000 (213.0001 300,000
Jrainaoe lmorov. Bav & %6 St 187.292 n87.292',0
=laminoo Neioh West 5.706.335 (85.453 5.620.882
Belllsle 4U.519 (391.816 92.703
Flaminqo Neiqhborhood South 9.371.487 $3.2M 9,278,243
7th Street Parkino Garaoe 1.900.000 1.242.481 3.142.481
tvbint- 7th St. Parkinq Garaqe 09 360.000 (194.786',165,214
Venetian Neiqhborhood 26.499.435 8.521.285 35.020.720
Police Station Building- Firing Range
Ventilation 370,000 117,120 487.120
Scoft Rakow Youth Center lce Rink 1.892.421 67.900 1.960.321
Biscavne Pointe lsland Entryway 50,000 200,000 250.000
Tota!s 147.771.316 $ 9.754.000 $ 157,52s,316
169
68 I SATURDAY, NOVEI',I8ER 22 ?OIJ i-i.I LA_qAL_*,$IAIS---${iami}lwald.com I }'ttAl{l HERATD
---
-*.c
=:::!c;i:AAIA.\AIBEACH
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEABIT{GS
NOTICE IS HEREBY oiven tharPublic Hearinqswill beheld by theMayorand
citv commission oithe Ciw of Miami Bea&, florida, in the commission
Chimbers,3rd floor, Ciiy Hall, 1700 Convention Center Drive, Miami Beach
Ftorida. on Tuesday, Dedamb;; e, 2914, io consider the -tol!owi$g:
S:Ol pm.
A Reiolution Adootinq: I lThe Final AdValorem Millage Of 5.7342 Mills For
eendrar ooerarinh Frim6ses, l&hidl t( Thiri,een and Four.Tenths Psrcenl
5i.a"lj"m-ir.rtran'rnJsnottio-eict; iiati ot s.toze Milts: And 2lrhe Debt
Serviie tlliitage Rate Qf 0.r?95 Milk For Fiscat YEa| tFY) 2014 1 5, f'gyi ri e s
nay Se dke*ed fo lr?e gudg€f &: ?*r{arrl,ance lmprovement Office at
345"873.75,a
5:0t p,m.
A Ftesokrtion Adopting Final Budgets ForThe General. G.O. Debt S-ervice,
RDA Ad Valorem Tax&, Enrerpriie, lnternal Serviee Funds, and Special
Hevenue Funds For FiscatYeai {FY} 2014J15. lnquiries may be directed to
*re grrd$ret& Ferfcrrnance lmpravimenr Of{ie at 305.67a75fi"
5:@ p.rn.
nE"'.of"tion Of The Board Of Directors Of The Normandy Shoros Local
Governfient Neiahborhood lmDrovement District Adopting The Fifiat Ad
Valorem Millagelate Of 1.l3oS Mills For FiscalYear {FY'i 2014/15 ForThe
No.mincv ini*s l-"1ii coretnment District, which ls One Percent.(1.0?Ll
LessTha nThe -Bolled-8ack" Rate Of t.1391 Mills. ,nquifles m ay be-directed
to the Budget & Ferformatce lmpravemeit Office at 305.673,7510-
5:{X2 p.m.
A Be'solution Of The Board Of Oirectors Of The Normandy Shores Local
Government Neichborhood lmorovement District Adopting The Final
Operating BucqeiFor FiscalYear iFY) 2s14Jl 5. lnquiries may be directed ro
tie Buddet & Ferformance lmprovemert OIfce rr3f5'673.75rr'
5:03 p.rn.
A Rdsolution Adeotino The Final Capital lmprovement Plan For Fiscal
VeiiJtrvl 201415:201bj19 And Adopiins The'cirv of Miarni Beach Fioal
ci pitai sriaset Fii frn rbi ^fut s. t n qii ri e i i ay te rt i recte d ta th e Budget &
Feiorma ncb lrn prcvement Ofllce at 3A5-€73.751 B,
5104 p.m.
A Bdsolution Of The Chairoerson And Members Of The Miami Beach
RaOevelopment Agenoy'. A'dopting And Appropriatlng Tle Ope-Jating
Eudget For l}e Citg Cinter hedivelgprftgn! Area, The Anfqrisl?psBudget For The City Center Bedevelopmeni Area, The Anchor-snops
And-Parking Garage, AndThe Penasylvania Avenui Shops And- Farking
Garaqe For-FiscalYeir 201#i5. lnquiries rnaY be directad ro f;re 8udEel &
Pe rlo-rm ance Im prove.me nt A ffice at 3J5. 67 i,75 I 0,
5i05 s.ro.e -R&ottion
Of The Chairoerscn A*d iVlembers Ol The Miami Beach
Fledevelooment Acencv {ROAI- Adontinq And Appropriating The fvliami
Beach Rebevelopm"ent Asency-Capiiit Brldget Foi Fiscal Year {FY} ?ql$119
And Adopling ihs C*pi;al lmprrivement FLsn For Fiscat Years 2o14115
rrrrou*tr Ioii*ti.iniGirtii iii'id air'iaea to the Eudset & Fefformance
I fi p r,,vefiei:tr Affi c* at S$5.S73 i5t0.
5:n5 FJYLp.'n6iotirtion Adcpring ?he first Amendment To IhE Capita! Budge^r
For Fisc€f Year {FYi 2014/15. Inquiries maY be directed to the Eudget &
Pe r{o {fi s nce I tn p r ave m e nt A filce a t 3A5" 67 3. 7 5 1 0.
lnterested panies ate invited to appear ar this meeting, or be.represented
bv an aceirt, or to sxpress their-views in wrhing addressed to the CirY
Clmmisi;on,.ro the City Clerk, 1700 Cornrentiori-Cenler Drive, 1" Floor.
Ciiv Hall. tuliimi Beach. Floriaa i:t99, Copies of these items are available
ioioruiic inspi;6; ;tu;;; naimit uuiioess hours in tne citv clerk's
Ofiiie, 1700 Convention Ceiter Drive, 1" Floor, City Hail, illiami B-eacfi,
Fdrid; $139.This meeting, or any itdm rherein, m;y be contiaued' and
under such circumstances. ?dditional legal notice need not be ptaYlded.
fursuant to Section 286.0105, Fla. Star., the City hereby advises the public
irrir iii perion oecicesto appiat anydeiision mLde byti:e Cirycommigqion
whh respect to arry matter oonsidered at its.mee$ng or its hearing, such
person must ensure that a verbatim record of the proceedlngs- is mad€,
i,rhich record includes the teslimony and evidence upon which the appeal
is. to be based.This noric€ does noi constilute consqnt by the Ciff for the
introduction or admission of othentiseinadmissible oriiral*vant av-tde'nca,-nlr *oeiii luino*zJclitienges rr appeals nat *theniise allawed by taw.
To reques! this material in alternate tormat, Sign lan$$ageinterpreter $ive-
day nbtice requiredi, information on access Ior peisonl with.disabilities,
andlor anv accommodation to review anv document or particlpale ln anY
Citv-soonioted proceedinos, call 305.S4.2489 and ielect 1 for English
or 2 f6r Spanish, then option 6;TTY users may call via ?11 (Florida Relay
S*rvicej,
Falael E. Granado, CkY C{eik
city ot Mia'rni Seach
It
170
THIS PAGE INTENTIONALLY LEFT BLANK
171
RDA
MIAMI BEACH REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A Resolution of the Chairperson and Members of the Miami Beach Redevelopment Agency adopting and appropriating
the operating budgets for the City Center Redevelopment Area, the Anchor Shops and Parking Garage and the
Avenue Shoos and for Fiscal Year 2014115.
The proposed budget for the City Center Redevelopment Area for Fiscal Year 2014115 has been prepared to coincide
with the overall City budget process, and is being presented to assist in providing a comprehensive overview of the
district. Additionally, the revenues and expenses associated with the operations of the Anchor Shops and Parking
Garage as well as the Pennsylvania Avenue Shops and Parking Garage are presented as separate schedules so as to
eliminate any perception that proceeds from the Facility's operations are pooled with TIF and other Trust Fund
revenues.
Based on the 2014 Certification of Taxable Value from the Property Appraiser's ffice, the preliminary value of property
in City Center is $4,186,683,074, an increase of 8.1o/o over 2013. However, as in previous years, the City has received
correspondence from the County, advising of the finalization of the tax roll for the prior year, which in the case of FY
2012113, reflects a decrease from the preliminary valuation for the same year and will result in a corresponding
adjustmenUreduction in TIF revenues totaling $2,291,000for2014115, versus $168,000 for 2013114and $3.5 million for
2012113. Additional sources of revenue include a Y, mill levy in the amount of $1.8 million, to be set aside for the
Children's Trust pursuant to an lnterlocal Agreement, dated August 16, 2004 between the RDA, the City of Miami
Beach and Miami-Dade County; an estimated $25,000 in interest income; and an estimated $100,000 in other revenue.
The total proposed FY 2014115 City Center Redevelopment Area Budget is $38,519,000.
ln order to address the existing and future obligations of the Redevelopment Area, it is recommended that the
Redevelopment Agency adopt the attached Resolution which establishes the operating budgets for the City Center
Redevelopment Area, the Anchor Shops and Parking Garage and the Pennsylvania Avenue Shops and Garage for FY
2014t15.
ThisitemwasoiginallyadoptedonSeptember30,20l4. OnNovemberlT,20l4,theFloridaDepaftmentofRevenue
(DOR) officially notified the City of Miami Beach that we are not in compliance with Truth-in-Millage (TRIM) law due to
an enor in the Budget Summary advertisement posted in the Miami Herald on September 25, 2014. Per DOR's
requirements, this item will re-adopt and re-appropriate the operating budgets for the City Center Redevelopment Area,
the Anchor Shops and Parking Garage and the Pennsylvania Avenue Shops and Garage for Fiscal Year 201 4/1 5.
Board Recommendation:
Enhance Beauty and Vibrancy of Urban And Residential Neighborhoods; Focusing on Cleanliness, Historic
Assets, ln Select Neighborhoods And Redevelopment Areas.
pporting Data (Surveys, Environmental Scan, etc.): One out of ten residents (10%) feels the best way to
the overall qualitv of life in Miami Beach is to increase Citv beautification and cleanliness.
Financia! lnformation:
Source of
Funds:
Amount Account
1 $38,519,000 City Center Redevelopment Area Fund
2 $ 6,395,000 Anchor Shops and Parking Garage Operations
3 $ 1,681,000 Pennsylvania Avenue Shops and Garage Operations
OBPI Total $46,595,000
Financial Impact Summary:
Clerk's Office
Max Sklar, Georgette Daniels and John Woodruff
RDA
Cobrdinator
Budget
Director
Assistant
Director{RDAI
Executive
Director IRDA)
MAS JN,I^IV KGB /D JLM }s
T:\AGENDA\201 Bur 14 (12-02-14).doc
AGEilDXilEm , A# MIAMIBEACH BATE IZ-Z- ILI173
g MIAMIBEACH
City of Miqmi Beoch, 1700 Convenlion Cenler Drive, Miomi Beoch, Florido 33 139, www.miomibeochf .gov
REDEVELOPMENT AGENCY MEMORANDUM
Chairperson and Members of the Miami
Jimmy L. Morales, Executive Director
DATE: December 2,2014
SUBJECT: A RESOLUTION OF THE CHAIRPER AND MEMBERS OF THE MIAMI BEACH
AND APPROPRIATING THE OPERATINGREDEVELOPMENT AGENCY,
BU DGETS FOR TH E CITY CENTER REDEVELOPM ENT AREA TH E ANCHOR SHOPS
AND PARKING GARAGE AND THE PENNSYLVANIAAVENUE SHOPS AND GARAGE
FOR FISCAL YEAR 2014115.
TRIM COMPLIANCE
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida
Department of Revenue (DOR) officially notified the City of Miami Beach that we are not in
compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement
postedintheMiamiHeraldonSeptember25,2Ol4. PeTDOR'srequirements,thisitemwillre-adopt
and re-appropriate the operating budgets for the City Center Redevelopment Area, the Anchor
Shops and Parking Garage and the Pennsylvania Avenue Shops and Garage for Fiscal Year
2014115.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The proposed budget for the City Center Redevelopment Area for Fiscal Year 2014115 has been
prepared to coincide with the overall City budget process, and is being presented to assist in
providing a comprehensive overview of the district. Additionally, the revenues and expenses
associated with the operations of the Anchor Shops and Parking Garage as well as the
Pennsylvania Avenue Shops and Parking Garage are presented as separate schedules so as to
eliminate any perception that proceeds from the Facility's operations are pooled with TIF and other
Trust Fund revenues
City Center Redevelopment Area
Revenues
Based on the 2014 Certification of Taxable Value from the Property Appraiser's Office, the
preliminary value of property in City Center is $4,186,683,074 an increase of 8.1o/o oyet 2013,
marking the fourth year in a row values have increased following two years of decline. However, as
TO:
FROM:
Agency
174
December 2, 2014
Redevel op me nt Age ncy Memorand u m
Operating Budget for City Center for FY 2014/15
Page 2 of 4
in previous years, the City has received correspondence from the County, advising of the finalization
of the tax roll for the prior year, which in the case of FY 2012113, reflects a decrease from the
preliminaryvaluation forthe same yearand will result in a corresponding adjustmenUreduction in TIF
revenues totaling $2,291,000 for 2014115, versus $168,000 for 2013114 and $3.5 million for
2012113.
Additional sources of revenue include alz mill levy in the amount of $1.8 million, to be set aside for
the Children's Trust pursuantto an lnterlocalAgreement, dated August 16,2004 between the RDA,
the City of Miami Beach and Miami-Dade County; an estimated $25,000 in interest income; and an
estimated $100,000 in other revenue.
Expenditures
Project-related expenses accountforapproximately $10.3 million, which includes $4.5 million to be
allocated for community policing initiatives in the City Centerto continue providing enhanced levels
of staffing and services throughout the area, and $5.8 million for maintenance of RDA capital
projects.
Administrative Expenses total $1,403,000 comprising a management fee of $972,000 which is
allocated to the General Fund to pay for direct and indirect staff support for the RDA; $406,000 for
actual operating expenses; and $25,000 for capital renewal and replacement projects under
$25,000. lt should be noted that the Management Fee allocation is reflective of actual city resources
applied to the operation of the RDA, as supported by the RSM McGladrey Cost Allocation Study,
dated July 20, 2009. lt should further be noted that Administrative and Operating expenses account
for less than four percent (3.7o/o) of the total budget, which is well below the 20o/o threshold level
established (and permitted) in the lnterlocal Agreement between the City and the County.
The current combined debt service on the 2005 Series Bonds and the Parity Bonds accounts for
approximately $g.S million annually. City Center also continues assuming debt service payments on
the portion of the Gulf Breeze Loan used to pay for the Bass Museum expansion and renovation,
and the portion of the Sunshine State Loan Program used for Lincoln Road improvements, which
collectively account for approximately $1.3 million.
Reserve line item expenditures include those items that, pursuant to the existing Bond Covenants,
may only be expended once the annual debt service obligations have been met. These include the
County's administrative fees, equivalent to 1.5o/o of its respective TIF payment; and the
corresponding contribution to the City's General Fund, equivalent to 1 .5% of the City's share of its
TIF payment; and the remittance of the Y" mill tax levy back to the Children's Trust.
ln addition, the proposed budget includes $14,587,000 in funding towards the new debt service
anticipated forthe remaining projects in the CityCenterCapitalPlan, aswellas for$274.3 million in
debt for the Convention Center Expansion and Renovation Project, consistent with the terms being
negotiated with Miami-Dade County. The authorizing documents for the additional debt will be
presented at a later date once the debt structure has been finalized and negotiations with Miami-
Dade County concluded.
175
December 2, 2014
Red evel op me nt Age ncy Me mora nd u m
Operating Budget for City Center for FY 2014/15
Page 3 of 4
The remaining projects in the City Center Capital Plan include:
Bass Museum lnterior Space Expansion $3,750,000
Convention Center Lincoln Rd Connectors & 17th St
N. lmprovement Penn Ave to Wash $12,000,000
Lincoln Rd / Washington Ave to Lenox Ave $20,000,000
The revenues and expenses associated with operations of the City Center RedevelopmentArea and
the Anchorand Pennsylvania Shops and Garages are presented as separate schedules in orderto
eliminate any perception that proceeds from the facilities'operations are pooled with TIF and other
Trust Fund revenues:
Anchor Shops and Parking Garage
Garage revenues at the Anchor Garage are projected at approximately $5.4 million, with operating
expenses, (including depreciation, contractual revenue-sharing obligations with Loews and general
fund administrative fees) of approximately $3 million, and an allocation of $2,069,000 for
construction on the Collins Park Garage. The Anchor retail operations is expected to generate
$886,000 in revenues, including interest, with operating expenses and depreciation totaling
$141,000, renewal & replacement projects totaling $650,000, aswell as projected reserves of
$95,000. Additionally, $338,000 in transfers to the Pennsylvania Avenue Garage/Retailis budgeted
to offset the RDA's estimated costs associated with the retail and parking operations.
Pennsylvania Avenue Shops and Garage
ln consideration of the fact that the Pennsylvania Avenue Shops and Garage was built by the RDA
on City-owned property, the operation of the facility has been structured in the form of a ground
lease between the City and the RDA, providing terms for both the Garage and Retail operations.
The garage operations include base rent and an administrative fee, consistent with that of the
Anchor Garage, Parking's operational fee, and revenue sharing between the Cityand the RDA. The
Retail operations also include base rent and an administrative fee, as well as a retail lease rate
based on 2010 retail market cap rates. The retail operations also include revenue sharing between
the City and the RDA.
Based on estimates of the garage's current-yearoperating results, and taking into consideration the
successfulexecution of a lease agreementwith Penn 17,LLC, forthe entire retailspace, the facility
is anticipated to generate $1,343,000 in revenues in FY 2014115, comprising $703,000 in parking
revenues and $640,000 in retail income. However, since the facility is stillanticipated to operate ata
loss during FY 2014115, the Anchor Garage/Retailwill subsidize its operations through a transferof
$338,000 to the parking operations. Expenses for the facility are budgeted at $1.6 Million,
comprising $1,041,000 in direct operating costs for the garage and $640,000 in lease term-related
obligations.
176
December 2, 2014
Red evelop me nt Age ncy Me mora nd u m
Operating Budget for City Center for FY 2014/15
Page 4 of 4
CONCLUSION
The proposed FY 2014115 City Center Redevelopment Area Budget is $38,519,000. The Anchor
Garage & Shops is $6,395,000 and the Pennsylvania Avenue Garage & Shops is $1,681,000.
ln order to address the existing and future obligations in the Redevelopment Area, it is
recommended that the Redevelopment Agency adopt the attached Resolution, which establishes
the operating budgets for the City Center Redevelopment Area, the Anchor Shops and Parking
Garage, and the Pennsylvania Avenue Shops and Garage for FY 2014115.
JLM/KGB/MS/J
Attachment
T:\AGEN DA\20 1 4\December\RDA Bud get memo 201 4-1 5 (1 2-02-1 ).doc
177
RESOLUTION NO.
A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF
TH E MIAMI BEACH REDEVELOPMENT AGENGY ADOPTING AND
APPROPRIATING THE OPERATING BUDGET FOR THE CITY
CENTER REDEVELOPMENT AREA, THE ANCHOR SHOPS AND
PARKING GARAGE, AND THE PENNSYLVANIAAVENUE SHOPS
AND PARKING GARAGE FOR FISCAL YEAR 2014115.
WHEREAS, the proposed City Center Redevelopment Area Budget has been prepared to
coincide with the overall City budget process; and
WHEREAS, the proposed City Center Redevelopment Area Budget reflects anticipated
construction project costs in addition to operating and debt service costs for FiscalYear201412015;
and
WHEREAS, the proposed budgets for the Anchor Shops and Parking Garage and the
Pennsylvania Avenue Shops and Garage have been included as separate schedules to the City
Center Redevelopment Area Budget, reflecting projected revenues and operating expenses for the
fiscal year; and
WHEREAS, the Executive Director of the Miami Beach Redevelopment Agency
recommends approval of the proposed Fiscal Year 2014/15 budgets for the City Center
Redevelopment Area, as well as for the Anchor Shops and Parking Garage and the Pennsylvania
Avenue Shops and Parking Garage; and
WHEREAS, on September 30, 2014, the City Commission passed and adopted Resolution
No. 604-2014 which adopted and appropriated the Operating Budget for the City Center
Redevelopment Area, the Anchor Shops and Parking Garage, and the Pennsylvania Avenue Shops
and Parking Garage for FY 2014115; and
WHEREAS, on November 17,2014, the City of Miami Beach received the Florida
Department of Revenue's (DOR) notice that the City of Miami Beach was not in compliance with
Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement published in the
Miami Herald on September 25,2014; and
WHEREAS, a special City Commission meeting to hold the new final hearing as provided in
DOR's notice has been scheduled for December 2,2014 and has been duly advertised; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CHAIRPERSON AND MEMBERS
OF THE MIAM! BEACH REDEVELOPMENTAGENCY, thatthe Chairperson and Members hereby
adopt and appropriate the operating budget for the City Center Redevelopment Area, the Anchor
Shops and Parking Garage, and the Pennsylvania Avenue Shops and Garage for Fiscal Year
2014115, as follows:
City Center Redevelopment Area
Anchor Garage Parking Operations
Anchor Garage Retail Operations
Pennsylvania Avenue Garage Parking Operations
Pennsylvania Avenue Garage Retail Operations
$38,519,000
$5,491,000
$904,000
$1,041,000
$640,000
178
PASSED AND ADOPTED this 2nd day of December,2014.
Philip Levine, Ghairperson
ATTEST:
Rafaet E. Granado, Secretary
KB:MAS
T:\AGENDA\201 4\December\RDA BUDGET RESO 2014_1 5( 1242-1 4').doc
APPROVED AS TO
FORM & LANGUAGE
w.fu^,,
179
Miami Beach Redevelopment Agency
City Center Redevelopment Area
Proposed FY 2014115 Operating Budget
FY11t12
Actual
FY 2012t13
Actual
FY 2013t14
Adopted
FY 2014t1s
Budgeted
Variance
Revenues and Other Sources of lncome
Tax lncrement - City
Proj Adjustment to City lncrement
Tax lncrement - County
Proj Adjustment to County lncrement
50o/o Contribution from Resort Tax
"l12 Mill Children's Trust Contribution
lnterest lncome
Fund Balance Reallocation: (Non-TlF)
Fund Balance Renewal and Replacement
Other I ncome/Adjustments:
TOTAL REVENUES
Admin/Operating Expenses
Management fee (salaries & benefits)
Salaries and Benefits
Advertising & promotion
Postage & mailing
Office supplies & equipment
Other Operating
Meetings & conferences
Dues & subscriptions
Licences & Taxes
Audit fees
Professional & related fees
Repairs and Maintenance
lntemal Services
Total Admin/Operating Expenses
Project Expenses
Community Policing 168-1 124
Capital Projects Maintenance:
Code: 168-9963
Property Mgmt 168-9964
Sanitation: 168-9965
Greenspace: 168-9966
Parks Maintenance:'l 68-0945
NWS ProjecUlincoln Park Complex Contingency
NWS Project - Grant-in-Aid
Transfer to Penn Garage Parking
Transfer to Penn Garage Retail
Transfer to Renewal and Replacement
Transfer to Capital Projects
Total Project Expenses
Reserves, Debt Service and Other Obligations
Debt Service Cost - 2005 + Parity Bonds
City Debt Service - Lincoln Rd Project
City Debt Service - Bass Museum
Reserve for County Admin Fee
Reserve for CMB Contribution
Reserve for Children's Trust Contribution
Reserve -Prior Year Fund Balance/Future Capital Projects
Repayment-Prior Yr Fund Balance
Prooosed From FY 13/'14
$ 18,337,693 $ 19,188,399 $ 19,934,000 $ 21,435,000 $ 1,501,000(1,756,457) (1,870,s42) (94,000) (1,225,000) (1,131,000)
14,291 ,236 14,817 ,619 15,992,000 1 7,400,000 1 ,408,000(1,367,1s7) (1,633,395) (74,000) (1,066,000) (992,000)4,925,168 5,546,756 5,386,000 - (5,386,000)
1,481,004 1,570,405 1,831,000 1,8s0,000 19,0008,278 27,925 25,000 25,000
:
5,196 999,791 - 100,000 100,000
$ 3,4',t1,726 $ 3,702,342 $
1 ,013,473 1 ,061,0272,560,468 2,536,108
506,242 556,555
4,195,000 $ 4,522,000 $
972,000 $ (71,000)- (155,000)
50,000
1,000
2,000
1,000
1,000
2,000
60,000
23,000
327,000
174,000
216,000
41,000
64,000
274,000
$ 952,889 $
$59,601
2,269
20,260
175,373
8,548,105 $
1,103,366
502,746
193,861
248,7',tg
1,48',t,004
1,451,823
795 200
128,729
976,000 $
46,614
1,563
753_
20,500
529,M7
8,524,081 $
785,000
503,000
197,718
260,774
1,570,405
1,043,000 $
155,000
50,000
3,000
4,000
1,000
1,000
2,000
21.000
1 ,1 76,000
3,020,000
832,000
(2,000)
(2,000)
60,000
2,000
(416,000)629,000 213,00031,489 32,487 25,000 2s,00033,938 108,143 27,000 53,000 26,000$ 1,276,614 $ 1,8,14,435 $ 1,961,000 $ 1,403,000 g (558,000)
48,801 225,055 305,000
347,112- 705,000 67,000
8,550,000 $
825,000
547,000
239,000
283,000
1 ,831,000
342,000
174,000
1,392,000
3,061,000
896,000
274,000
8,432,000 $
832,000
548,000
245,000
303,000
1,850,000
(1 18,000)
7,000
1,000
6,000
20,000
19,000
(342,000)
$
$
$
$
$
$
36,235,361
(310,400)
36,709,500
1,937,458
43,000,000 $-$38,519,000 $-$(4,481,000)
Reserve Capital Projects /Debt Service/ Contingency 384,000 14,587,000 14,203,000
TotalReserves,DebtServiceandOtherObligations$13,529,624$11,840,978$13,001,000$26,797,000$13,796,000
TOTAL EXPENSES AND OBLIGATIONS
REVENUES - EXPENSES
15- City Center RDA Final after Non-Compliance - Updated for Ad.xlsx 1112412014180
Proposed
Revenues:
Parking Operations
Parking Fund Balance
Retail Leasing
lnterest Pooled Cash
TOTAL REVENUES
Operating Expenses:
Parking Operations
Garage Use Fee (To Loews)
Garage Repairs and Maintenance
Garage Depreciation
Retail Leasing Property Management Fee & Operating
Retail Leasing Repair & Maintenance
Retail lntemal Service Charges
Retail Operations Depreciation
Parking Operations Admin Fee to GF
Retail Leasing Admin Fee to GF
Transfer to Renewal and Replacement
Transfer to Capital Projecls/RDA Garages
Reserve for Future Capital - Parking Operations
Reserve for Future Capital - Retail Operations
TOTAL EXPENSES
REVENUES - EXPENSES
Revenues:
Parking Operations
Retail Leasing
Retail Transfer from RDA Operations
Parking Transfer from RDA Operations
lnterest Pooled Cash
TOTAL REVENUES
Operating Expenses:
Parking Operations Expenditures
Parking Admin/Base Fee
Garage Ground Lease
Parking Base Rent
Addt'UPercentage Rent
Garage Management Fee
Retail Additional Base Rent
Retail base Rent
Retail Admin Fee
Depreciation
Leasing Commissions & Operating
Admin Fee (GF)
Retail Contingency
TOTAL EXPENSES
REVENUES - EXPE'VSES
FY 2014115 Anchor Shops and Parking Garage Operating Budget
FY11t12 FY 2012113
Actual
FY 2013t14 FY 20',t4t15 Variance
From FY'13/14
3,518,000 $ 388,000
1,398,792 $ 1,032,082 $
Proposed FY 2014115 Pennsylvania Ave Shops and Garage Operating Budget
FY11t12
3,079,82',1
615,016
1
1,264,875 $
440,241_
62,619
66,109
55,396
196,740
223,$2
1
147,123
347,112
346,000
492
723,029 $
45,368
23,552
23,552
47,604
15,592
276,448
11,',t37
11,85'l
303,400
3,864
Actual
3,365,518
766,1 0s
2,062,965 $
570,038
106,281
52,1 09
35,232
55,396
223,000
14,000
225,05;
1
729,260 $
45,368
22,731
22,731
53,302
2,970
277,269
11,851
52,4',18
3,1 30,000
847,000
1,627,000 $
507,000
37,000
451,000
32,000
19,000
55,000
224,000
10,000
220,000
72,000
1,973,000
876,000
1,689,000 $
591,000
128,000
470,000
32,000
2s,000
19,000
5s,000
224,000
10,000
650,000
2,407,000_
1,973,000
29,000
1
62,000
84,000
91,000
19,000
32,000
(7,000)
430,000
2,407,000
(72,O00)
FY 2012t13 FY 2013t11 FY 2014t15 Variance
371,640 90,000
33,000
822,000 $
56,000
23,000
23,000
60,000
136,000
229,000_
51,000
896,000 $
57,000
23,000
23,000
65,000
229,000
205,000
59,000
147
74,000,,*:
5,000
93,000
(24,000)
8,000
(2,157) $116,761
1$ City Center RDA Final after Noncompliance - Updated for Ad.xlsx '1112412014181
$B I SATURDiS,NOVEXSIR2A2OH i-fl LOCAL* STATF $iamiHsald.{{x! } l{lAl{l SERAID
:.-".-.'
-x---
MIAAl1IBEACH
C'TY OF MIAMI EEACH
NONCE OF PUBLIC HEARINGS
NOflCEIS H€REBY given thatPublic Hearingswill be held by rhe Mayorand
City Commission of the City of Miami Beacfr, Florida, in the Commission
Chimbers, 3rd floor, City |lail, 1700 Convention Center Drive, Miami B€ath"
Florida, on Tuesday, De&mber 2, 2O1{, to consider the {ollowing:
$:01 pm.
A fieiolutionAdopting: tlThe FinalAdValorem Millage Of 5J942 Mills For
Gene ral Operad n g Rlrposes, \ rh icfi ls Th i neeil And Fou r-Tenths-Percent
(13.4%) M6reThaiTne nBolted.Back" Hare ot 5.t076 Mills: And 2lThe Debt
Servic; MiltaEB fiate Of 0.22s5 M ills For Fiscal Yea r I FYI 201 d I 5. I 4 q ul ri es
ir?€y b* d*elqed b the Eudget & Pedorman* tmpiovement Oftice at
36"S13.7510.
6:Ot prn.
A Relolurion Adoating Finat Eiidget$ ForThe General, G.0. Debr Service,
ROAAdValoremTaxes, Enterprise, lnternal Service Funds, and Special
Bevenue Funds For FiscalYear {FY} 2{X{/15. lnquiies maY be dke*6d to
the Eudget & Pefiorman* tmpr*etfieat Affie at 305,6737510.
5:@ p.m,
A Reiolution OfThe Board Ol Direaors OfThe Normandy Shores Local
Government Neiqhborhood lmprcvetfl€nt Districi AdoptingThe Final Ad
Valorem Millage hate Of 1.1305 Mills For FiscalYear {FY} 2014/15 ForThe
Normandv Shores Lccal Government District, Which Is One Percent {1.07o1
LessThanThe -Bolled-Bac*" Rate Of 1. 1 39 1 Mitls. lnguiries rn aY be directed
fo the Budger & Pedarmanw lmprav&tr,ent Olfite at 3C5"673,75'!0.
5:02 p.m.
A Eeiolution OfThe Board Of Directors OfThe Ncn*andy Shores !o*al
Government Neighborhood lmprovenrent District Adopting The Final
Operating BudgeiFor FiscalYear {FY} 2Q!4115. lnquiries $tay be direcr&d ta
ria Erdger& ferformanc* improvem€nt Oitrco rt3r5.87375l0.
3:ft1 p.m,
A Rdsolurion Adopting The Final Capital lmprovement Flan for Fiscal
Years {FY} 201{/1t201-&.!9 And Adopiing The'City Of Miarni Beach Finq!
Capitat Bdd gst For { FY} ?01 #1 5. ! n q ui ri e i m ay be d i tect e d to th e Budget &
Pedormance lmpfivement Oflice at 345.673.75fi.
5:(X p.m.
A Rdsolutioo Of The Chairperson And Members Of The Miami Bea*t
nedevelopment Agency, A'dopting And Appropriating The Operating
Budget fur The C;ty Cenrer fredrivelopment Area. The Ancfior Shops
And-ParkirE Garage, AndThe PennsyMania Avenue Shops And Parking
Garage ForliscalYeir 201#15. lnquiries may fu directed ta the Budget &
Perlarmarrce lmprovement Ol{,ce at 305,67 3,751 0.
5:06 p.m,
A frisolurion Ol The Chairnerson Afid Members Of The Miami Beadt
Redevelopmen! Asency IRBA). Adopting And Appropriating The Miami
Beach Redevelopmem Agency Capital Budgel For Fiscal Year (FY) 2014J15
And Adopting The Capiial Improyement Plan For Fiscal !ea:s- 2014115
Through 2OtStS. Ingurires may be directed to the Eudget & Peffarmance
lmpr*vement 0fii* r( S05,67r. 7510.
3:ft p.rn.
A Bdsolution Adagfins The First Amerdment }r ThB Capire, Budget
For Fiscal Year {FYi 2a14,/15. Inquiries nay be directed to the qudget &
Pertofinance lm prowment Affice at 3a5.673. 75 1 0.
lnterested panies are invited to appear at this meeting, or be represented
by an ageirt, or to express their v;ews in wrhing addtessed lo the City
Commkiion, cro the City Clerk. I7o0 Convention C€nter DrivE. li floor.
Ciw Hall. Miami Beadr. Florida 33139. CoDies of these items are available
for'public inspection iuring normat buiiness hours in the CiiY Cle*'s
Offiie, 1?OO ionventi,osr Ce-nter Drive, :* Ftoor. City Ha$, Miatni B€adl,
Florida 33139,This meelirE. or an!, ierx tfrerein, may be conlinu€d, and
under sudr circumstarces.bdditional tegst flotice heEd tot be provided.
fursuaffi tn Secition 286.01S5, FIa. Stai., tbe City hereby advises the public
thatiaa $srssn decideslotpB€al anydecision made b,ythe CJtyCommission
with respect to arry mauer aonsidered at its meeting ar its hearing, sudl
person must ensuie that a verbalim record of the prrcaedisgs is mad*,
which record includes the to$imony and evidence upon which the appeal
is to be based.This notice does noi constilu'le consent by lhe City tor the
inirod$stion il atlmission of *rhervrdse iEadmisrible or irrslevant widqnce,
nor {roes it arthnrire rhalleages ar appeals nct othenrise allowed by law.
To request this mit€rial in alternate format. sign language i$terpreter five-
day notice requiredl, information on access ior peisons with disabilities,
andlor any accommodation to revie$,. any document or panicipate in arry
Ciry-sponiored proceedings, call 305.604.2489 and select 1 for English
ar i firr Spanish', rhcn optfcn E;TTY users may call via ?11 {Ftorida Relay
$ervircJ.
Hafael E. Granado, Ciry C{erk
City ol Mlami Beach
182
REDEVELOPMENT AGENCY ITEM SUMMARY
Condensed Title:
A resolution of the Chairperson and Members of the Miami Beach Redevelopment Agency, adopting and
appropriating the Miami Beach Redevelopment Agency Capital Budget for Fiscal Year (FY) 2014115 and
ino the Caoital lm Plan for FY 2014115-2018119
Ensure well capital projects -- lncrease Community Satisfaction with City Services
Supporting Data (Surveys, Environmental Scan, etc.): Based on the 2012 communitysurvey, recently
completed capital projects were highly rated by both residents and businesses. ln the 2012 survey, arts
and culture were identified as services the city should strive not to reduce; and availability of public parking,
was one of the factors identified as key drivers of overall satisfaction levels.
Item Summary/Recommendation :
The CIP was created as a plan for projects that require significant capital investment and is intended to
serve as an official statement of public policy regarding long-range physical development in the City of
Miami Beach and the Miami Beach RDA, establishing priorities for the upcoming five year period, FY
2014115 - 2018119. The first year of the CIP is recommended for approval as the FY 2014115 Capital
Budget.
The Proposed City Center RDA Capital Budget for FY 2014115 therefore totals $310.050 million and the
Proposed FY 2014115 Capital Budget for the RDA Anchor Garage totals $2.719 million. The FY 2014115
proposed Capital Budget includes: Miami Beach Convention Center Expansion & Renovation; Convention
Center Lincoln Rd Connectors; 17th Street North lmprovements; Refurbishment of Lincoln Road
pedestrian mall from Washington Avenue to Lenox Avenue; and the Bass Museum lnterior Expansion.
This item was originally adopted on September 30, 2014. On November 17, 2014, the Florida Department of
Revenue (DOR) officially notified the City of Miami Beach that we are not in compliance with Truth-in-Millage
(TRIM) law due to an enor in the Budget Summary advertisement posted in the Miami Herald on September 25,
2014. Per DOR'S requirements, this item will re-adopt the Miami Beach Redevelopment Agency Capital
lmprovement Plan for FY 2014/15 - 2018/19 and the Capital Budget for FY 2014/15.
On July 16,2014, the Proposed Capital Budget and updated Capital lmprovement Plan were discussed at
meetings of the Finance and Citywide Projects Committee and the proposed Capital Budget and CIP
Financial lnformation :
Source of
Funds:
Amount Account
I $310,050,000 Prooosed Future RDA Bonds
2
$ 2,719,000 RDA Anchor Garage
Total s312.769.000
Financial lmpact Summary:
T:\AGENDA\2014\December\RDA Capital Budget Summary 1 4_15 (12-02-1 4).doc
AGEltDn rrem / R{S AAIAAAIBTACH o.*tz lz'2-lU183
g MIAMIBEACH
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Chairperson and Members of the Miami
Jimmy L. Morales, Executive Director
December 2,2014
A RESOLUTION OF THE CH AND MEMBERS OF THE MIAM!
AND APPROPRIATING THEBEACH REDEVELOPMENT AGENCY,
MIAMI BEACH REDEVELOPMENT AGENCY CAPITAL BUDGET FOR FISCAL
YEAR {FYl2014115 AND ADOPTTNG THE CAPTTAL TMPROVEMENT PLAN FOR
FY 2014t15 -2018t19
TRIM COMPLIANCE
This item was originally adopted on September 30, 2014. On November 17,2014, the Florida
Department of Revenue (DOR) officially notified the City of Miami Beach that we are not in
compliance with Truth-in-Millage (TRIM) law due to an error in the Budget Summary
advertisement posted in the Miami Herald on September 25,2014. Per DOR's requirements,
this item will re-adopt the Miami Beach Redevelopment Agency Capital lmprovement Plan for
FY 2014115 -2018/19 and the Capital Budget for FY 2014115.
ADM!NISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City's
Redevelopment District ("RDA"), capital programs and priorities must be adjusted. The Capital
lmprovement Plan ("ClP") serves as the primary planning tool for systematically identifying,
prioritizing and assigning funds to critical City and RDA capital development, improvements and
associated needs.
The RDA capital improvement plan process began in the spring when all departments are
asked to prepare capitalimprovement updates and requests on the department's ongoing and
proposed capital projects. lndividual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects. The
proposed document is reviewed by the City Manager, and upon approval, is submitted to the
Finance and Citywide Projects Committee and the City Commission/Redevelopment Agency
Board for final approval and adoption.
The CIP was created as a plan for projects that require significant capital investment and is
intended to serve as an official statement of public policy regarding long-range physical
development in the City of Miami Beach. The CIP specifies and describes the City's capital
project plan and establishes priorities for the upcoming five year period.
TO:
FROM:
DATE:
SUBJECT:
Agency
184
City Commi ssion Memorandum
Resolution Adopting FY 201 4/1 5 Capital Budget and FY 201 4/1 5 - 201 8/19 CIP for the RDA
December 2, 2014
Page 2
lndividual projects within neighborhood areas have been combined to create "packages" of
projects that address the neighborhood needs for infrastructure upgrades, traffic flow,
enhancements, etc. This comprehensive approach minimizes disruptions and generates costs
savings. The projects address many needs in different areas of the City including:
neighborhood enhancements such as landscaping, sidewalk restoration, traffic calming,
lighting, parking, waterand sewersystem improvements, drainage improvements and roadway
resurfacing/reconstruction; park renovation and upgrades; and construction or renovation of
public facilities.
The Administration is presenting the proposed FY201 4ll5Capital Budgetand the updated CIP
for FY 2014115 - 2018119, following a comprehensive review of the CIP to insure that the Plan
accurately reflects all project budgets, funding sources and commitments, for adoption by the
City Commission.
ANALYSIS
Capital lmprovement Plan
The FY 2014115 - 2018119 CIP for the City of Miami Beach and the RDA is a five year plan for
public improvements and capital expenditures by the City and the RDA. This document is an
official statement of public policy regarding long-range physical development in the City of
Miami Beach and the RDA. The approved Capital lmprovement Plan has been updated to
include projects that will be active during FY 2014115 - 2018119.
The Plan has been updated to include additionalfunding sources that have become available,
changes in project timing, and other adjustments to ongoing projects as they have become
better defined. Certain adjustments have been made to reflect projects that have been
reconflgured, re-titled, combined with or separated from other projects and/or project groupings
and are the result of a comprehensive review of the program to insure that our plan accurately
reflects all project budgets, funding sources and commitments.
Available Gapital Funding
Funding for capital projects in the City Center RDAwill come from Proposed Future RDA Bonds
and the RDA Garage Fund.
Proposed RDA Gapital Budget
The City Center RDA FY 2014115 proposed Capital Budget includes:
Bass Museum lnterior Space Expansion
Convention Center Lincoln Rd Connectors & 17th St
N. lmprovement Penn Ave to Wash
Lincoln Rd / Washington Ave to Lenox Ave
Convention Center Expansion & Renovation
$3,750,000
$12,000,000
$20,000,000
$274,300,000
185
City Commi ssion Memorandu m
Resolution Adopting FY 201 4/1 5 Capital Budget and FY 201 4/1 5 - 201 8/19 CIP for the RDA
December 2, 2014
Page 3
The RDA Garage Fund which is separate because it is not part of the Tax increment funding of
the RDA has proposed renewal and replacement needs totaling $650,000 and $2,069,000 for
Collins Park Garage.
CONCLUSION:
The Administration recommends adoption of the attached Resolution, which establishes the
Capital Budget for the RDA for FY 2014115 and the Capital lmprovement Program for FY
2014t15 -2018t19.
JLM/KGBiMAS @
T:\AGENDA\201 4\DecemEEi(RDA Capital budget memo 14-15 (12-02-14).doc
186
RESOLUTION NO.
A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE MIAMI
BEACH REDEVELOPMENT AGENCY (RDA) ADOPTING AND
APPROPRIATING THE MIAMI BEACH REDEVELOPMENT AGENGY
cAptTAL BUDGET FOR FTSCAL YEAR (FYl2014/15 AND ADOPTING THE
CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2014115 THROUGH
2018119.
WHEREAS,the2014115-2018/19 Capital lmprovement Plan (CtP)forthe Miami Beach
Redevelopment Agency (RDA) is a five year plan for public improvements and capital expenditures
by the RDA; and
WHEREAS, the CIP is an officialstatementof public policy regarding long-range physical
development in the City of Miami Beach; and
WHEREAS, the Proposed Capital Budget for FY 2014115 itemizes project funds to be
committed during the upcoming Fiscal Year detailing expenses for project components which
include architects and engineers, construction, equipment, Art in Public Places, and other project
costs; and
WHEREAS, on July 16, 2014, funding needs for the FY 2014115 Proposed Capital
Budget and CIP were discussed at a meeting of the City of Miami Beach Finance and Citywide
Projects Committee and the funding recommendations are reflected in the proposed CIP; and
WHEREAS, the proposed RDA Capital Budget for FY 2014115 totals $310.050 million;
and
WHEREAS, the proposed Anchor Garage Capital Budget for FY 2014115 totals $2.719
million in Renewal and Replacement projects; and
WHEREAS, the proposed projects to be appropriated with the FY 2014115 Capital
Budget and the CIP for FY's 2014115 through 2018119 are set forth in Attachment "A" which is
attached hereto and incorporated herein by reference.
WHEREAS, on September 30, 2014, the City Commission passed and adopted
Resolution No.605-2014which adopted the MiamiBeach RedevelopmentAgencyCapitalBudget
for Fiscal Year 2014115 and the Capital lmprovement Plan for Fiscal Years 2014115 - 2018/19; and
WHEREAS, on November 17, 2014, the City of Miami Beach received the Florida
Department of Revenue's (DOR) notice that the City of Miami Beach was not in compliance with
Truth-in-Millage (TRIM) law due to an error in the Budget Summary advertisement published in the
Miami Herald on September 25,2014; and
WHEREAS, a specialCityCommission meeting to hold the newfinalhearing as provided
in DOR's required budget hearing has been scheduled for December 2,2014 and has been duly
advertised;and
187
NOW, THEREFORE, BE IT RESOLVED BY THE CHAIRPERSON AND MEMBERS OF THE
MIAMI BEACH REDEVLOPMENT AGENGY, that the Chairperson and Members of the Miami
Beach Redevelopment Agency hereby adopt and appropriate the Miami Beach RDA Capital Budget
for FY 2014115 and the Capital lmprovement Plan for FiscalYears 2014115 through 2018119.
PASSED AND ADOPTED this 2nd day of December,2014.
Philip Levine, Chairperson
Attest:
Rafael E. Granado, Secretary
T:\AGENDA\2014\December\RDA Capital Budget Reso 14_15 (1242-14).d&,
APPROVED AS TO
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,.(rrlr ;MiIN[tsEAeH I
clTY oF Jv':lAMl EEA0H I
NOTICE OF PUBLIC HEARIIIGS
l
NoncE IS HEREBY siven rhar Public Hearinqs will be held by rhe Mayor and
Ciw Commission oithe Ciw of Miami Beadr, Florida, in the Commission
ch;mbers, 3rd floor, Ciry Hail, 1700 Corvention center Drive, Miami Beaclr,
F{orida" ori Tu6day, De&mber 2, 2814,:to consider the -following:
5:Ol pm.
A RefolutionAdopting: 1)The FinalAdValorem Millage O, 5.7942 Mills For
General Operating Purposes, iA/hidl IsThineen And Four-Tenths FBrcent
{13.4%} M6reTha,itr,e 'notteb-gacl(" Rate Of 5.1076 Millq And ?}Th€ Debt
Service Millage ftate ot 0.2295 Mills For FiscalYear IFY) 201#15' {tg-.uin'esmay 6e dire&ed lo fie Sudger & Perlormance lmproveme*t Affice at
345.673.7514.
5:8t p.m.
A fie olulioq Adoptinq Final Sudgets FsrT-he Generai, G'o' Debt s,ervice,
RDA Ad Valorem TaxJs, Enterpriie, lnternal service Funds, and Special
Bevenue Funds For FisialYea; {FY} 2o13f15. lnquiies may bc directed to
rlre 8$d*et& Ferfbrrn,nce lmpmviment Olfi@ at 305.6737510.
5;E p.rn.
A Reidution OfThe Board Of Directors OfThe Normandy Shores Local
Government Nei gh borhood lm provement District Adoptin'g The-Final Ad
Valorem MillageEate OJ 11305 Mills For FiscalYear {FYi 2014i15 ForThe
Nornra ndy Sh6res Local Govemmcnt Oistricl, Which ts One Percent {1.0%}
LessTha n?he "Rolled-8a'ck" Rate Of 1.1391 Mills. ,ndui,es ,n ay be directed
t the Eudger & Pedormance'l*prave*eit Affi* at 30r673.75fi.
5:@ p.m.
A Reloturion Of The Board Of Diradars OfThe Ncrr*andY Shores Lo'cal
Government Neighborhocd lmprorement District Adopilng The Final
operatidg Budgeifor FiscalYear im 2014115. lnquiries miYba, dk€*ed to
the Eudget & Pertormanie lmprovement Anfrce rf 305.573;75r&
5:f3 p.m.
A frdsolution Adcpting The Firal Capital lmprovemeni Flan far Siscal
veaiJ(rvi 201.1,'15:201"8/19 And AdopiingThe'ciry Of Mlami Beach Final
Capital Bud gel For {FY) 201 tlJ1 5. t nquiries m ay be di rected ta th e Budg et &
Pe rtorm ance lm provement Ofiice at 345. €7 3-75, O.
5:O{ p.m.
A Rdsolution OlThe Chairperson And Members Of Tte $1iaqi Eeach
Bedevelopment Agency, Adopting And Appropriating The Operating
Er.rdget ior The City Center hed6veloprnenl Area, The Andlor Shops
And-Parking Garage. And The Pennsyfuania Avenud Shops And Parking
Garage ForiiscalYcir 201#'!5. lnquiries may be directad io the Eudget &
Fe rfo rm a nc e I rn p ro ve m e nt O lfi c e a I 3 G5, 67 3,7 5 1 0,
5:S,p.r:l,
A ftdsoilutio,r Ol Tlre Chairaerson Asd Members Of The ltriar'ri Beectr
Fedevelopment Agenry lRDAl. Adopting And Appropriating The ft4iami
Beach Hebevelonrient Aoencv"Caoitil Bridoer Fo; Fiscal Year-(FYl 2014"15
And Adopting the Capiial {mprdvement Flan For Fisca{ Years 20i4i15
Thrqushi0t*lg, Ilrqer?r'es may oe dkected to the Sudget & Pe$armante
fmprcrreme*r C#ie a t 3 I 5;A7 3 7 5 I A.
5:06 p-ro.
A Bisolurion AdaDtifiE Thc First .Arnendmen! To The Capilal EudEct
For Escal Year tFYi 20;#15. lnquiries may be directed to the Eudget &
Pertorrrsrrca rrllp.rsrar$ snt Oilrce s I 3A5. 67 3, 7 5 1 A.
lnterested panies are invired to appear at this meeting, or b€ represen-ted
by an agent. or to exprebs the;rvie$rs in wrhing addressed to the CitY
cLmrnisiian. .ra the city CIeiI, I?00 Conveotiori Cenler Drive, 1" Floor,
City Hail. Miami Beach, Florida an139. Copies of these itemi are available
tor'public inspection i!uring normal utriiness hours in the CitY C{erk's
Oifiie. 1700 Convention Cciter Drive, 1" Floor, C;ry Hall, lrliami Beacfr.
Florida 33139.This meeting, or any hem thercin. may be continued, and
under suclr circumstances, additioml legal noiic€ need nct be provoed.
fursuanl to Sec{ion 236.0105, FIa. StaL, the Ciry herebY advisx rh* publ?c
tha! ita person decides to appial anydecision mbde bYthe CirYCommisslon
whh respect to arry matter cohsidered ar its meeting or its hearing, sud't
person must ensure that a verbatim record of the Praceedings is mad€.
ivhich record includes the te$imonv and evidenee upon which the appeal
is to be bssed. This notice does not constitute consent by tha.City lor the
inlroduction ot admiision oi otherwiseiriadmlssible or irralavant avldence,
nor does it authorize challenges ar appeals nnt *thei"vrtise al,owed by lafr.
To request this marerial in alternate lormai lign language ifitefpreter five-
day n'otice requiredl, informalisn gn .atces$ for peaons wittr,.drsahjlities,
an&ar any aciommodation to review any document or partiiigate-in 3nyCity-sponiored proceedings, call 305.S4.2489 and selict 1 for English
or i tir spanish, then opti'oir 6;Tfi ulers maY call vin 71t {Florida Relay
SeruceJ,
Rafael E. Granado, CirY Clerk
"r,
ciry of Miarni Beaih
191
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192