C2B-Award Contracts Grounds Maintenance Of Parks And Athletic FieldsCOMMISSION ITEM SUMMARY
Streamline the delivery of services throughout the City. lmprove cleanliness in high traffic recreational areas
Maximize the Miami Beach Brand As A World Class Destination.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Condensed Title:
REQUEST FOR APPROVAL TO AWARD A CONTRACTS PURSUANT TO INVITATION TO BID (tTB) 2014-195-
LR FOR GROUNDS MAINTENANCE. PARKS AND ATHLETIC FIELDS.
lntended Outcome Su
Item Summary/Recommendation :
The City requires qualified contractors to provide grounds maintenance services to all City parks and athletic fields
consisting primarily of landscaping, irrigation maintenance and litter service in accordance with the terms,
conditions and specifications of lnvitation to Bid No. 2014-195-LR, for Grounds Maintenance, Parks and Athletic
Fields.
To seek the required services, on July 24,2014, the ITB was issued with bids due on September 30,2014. Notices
were sent to approximately three-hundred and fifty-five (355) firms. Following a pre-bid conference and necessary
addendas to clarify ITB requirements and respond to bidder questions, five (5) bids were received on September
30,2014 from: Everglades Environmental Care, Inc., Elan Lawn and Landscape Service, SFM Services, lnc.,
Superior Landscaping & Lawn Service, lnc., and Valley Crest Landscape Maintenance, lnc.
After considering the responsiveness of the bids received, the City Manager exercised his due diligence and is
recommending to the Mayor and City Commission to award contracts as follows:
Everglades Environmental Care lnc. Primaryfor Group I - North Beach, and Secondaryfor Group ll - South Beach.
Superior Landscaping and Lawn Service lnc. Primary for Group ll - South Beach, Group lll- Soundscape Park and
South Pointe Park, and Secondary for Group I - North Beach.
Valley Crest Landscape Maintenance lnc. - Tertiary for Group I - North Beach, Group ll - South Beach and Group
lll - Soundscape Park and South Pointe Park.
Elan Lawn and Landscape Services Secondaryfor Group lll - Soundscape Park and South Pointe Park.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve
the City Managers' recommendation, pursuant to lnvitation to Bid (lTB) 2014-195-LR for Ground Maintenance
Parks and Athletic Fields.
Financial lnformation:
Dqurce 0r
, ultgs'\ I t I $1 ,351,772.00 lott-ogso-000325
W4N 2 $ 325,821.00 1 68-0945-00031 2
Total $1,677,593.00
Financ-iZ[ITfmpact Summary: The annual cost associated with the providing Grounds Maintenance is subject to
funds availability approved throuqh the Citv's budoetino orocess.
Alex Denis, Director Ext # 6641
AGENDA 'TEM
CEB
D^rE /a-/7-//E MIAMIBEACH 83
MIAMIBEACH
City of Miomi Beqch, lZO0 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members qf the City
FROM: Jimmy L. Morales, City Manager
DATE: December 17,2014
SUBJECT:REQUEST FOR APPROVdL TO AWARD CONTRACTS PURSUANT TO
INVITATTON TO BrD (rTB) 2014-195-LR FOR GROUNDS MATNTENANCE OF
PARKS AND ATHLETIC FIELDS.
KEY INTENDED OUTCOME SUPPORTED
Streamline the delivery of services throughout the City. lmprove cleanliness in high traffic
recreational areas. Maximize the Miami Beach Brand as a World Class Destination.
FUNDING
The fund for this proiect is as follows
Fund Name Fund Code Amount
General Fund 01 1-0950-000325 $1,351 ,772.00
RDA 1 68-0945-00031 2 $ 325.821.00
BACKGROUND
The City requires qualified contractors to provide grounds maintenance services to all City
parks and athletic fields consisting primarily of landscaping, irrigation maintenance and litter
service in accordance with the terms, conditions and specifications contained herein.
ITB PROCESS
With the above stated goals in mind, lnvitation to Bid (lTB) 2014-195-LR, was issued on July
24, 2014. Notices were sent to approximately three-hundred and fifty-five (355) firms.
Following a pre-bid conference and necessary addenda to clarify ITB requirements and
respond to bidder questions, five (5) bids were received on September 30, 2Q14 from:
Everglades Environmental Care, lnc., Elan Lawn and Landscape Service, SFM Services, lnc.,
Superior Landscaping & Lawn Service, lnc., and Valley Crest Landscape Maintenance, lnc.
The bid tabulation is attached.
As required in the lTB, bids were evaluated for compliance with minimum qualifications and
specification req uirements, including :
1. Licensing and Certification Requirements: Bidders shall have the following:
o Company must have a person on staff as a full time employee with a Bachelor of
Science degree in horticulture, agronomy, or a related field or be recognized as a
Florida Certified Landscape Contractor through the Florida Nurseryman and Growers
Association.
o Company must have an l.S.A. Certified Arborist with five (5) years of experience on
staff as a full time employee.
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Commission Memorandum - ITB No. 2014-195-LR, Grounds Maintenance- Parks and Athletic Fields
December 17,2014
Page 2
. Company must have a Certified Pest Control Operator on staff as a full time employee
who is certified through the State of Florida, Department of Health and Rehabilitative
Services.
. Provide a Certified Work Zone Traffic Control Safety Specialist that will be responsible
for all required Maintenance of Traffic Operations.
2. Previous Experience: Bidders shall submit at least six (6) references of which three
(3) separate references must have been for contracts with a minimum annual cost of
$100,000 and two (2) references must be from a contract from within the last 5 years
with a minimum annual cost of $250,000 or more. References must include the name
of the company, a contact person, and the contact information.
3. Financial Stability and Strength: The Bidder must be able to demonstrate a good
record of performance and have sufficient financial resources to ensure that they can
satisfactorily provide the goods and/or services required herein.
All of the recommended firms comply with the minimum requirements of the lTB.
CITY MANAGER'S REVIEW AND RECOMMENDATION
After considering the responsiveness of the bids received, the City Manager exercised his due
diligence and is recommending to the Mayor and City Commission to award a contract as
follows:
Everglades Environmental Care lnc. Primary for Group I - North Beach, and Secondary for
Group ll - South Beach.
Superior Landscaping and Lawn Service lnc. Primary for Group ll - South Beach and Group
lll- Soundscape Park and South Pointe Park, and Secondary for Group I - North Beach.
Valley Crest Landscape Maintenance lnc. - Tertiary for Group I - North Beach, Group ll -
South Beach and Group lll - Soundscape Park and South Pointe Park.
Elan Lawn and Landscape Services - Secondary for Group lll - Soundscape Park and South
Pointe Park.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the City Manager's recommendation pertaining to the bids received,
pursuant to ITB 2014-195-LR, for Grounds Maintenance, Parks and Athletic Fields.
JLM / rrrrr r.Mz(o
T:\AGENDA\20tf,OecembeAProcurement\lTB 2014-195-LR Grounds Maint Parks and Athletic Fields - Memo FlNAL.doc
85
Commission Memorandum - ITB No. 2014-195-LR, Grounds Maintenance- Parks and Athletic Fields
December 17,2014
Page 3
APPENDIX A
ITB 2014-195-LR Grounds Maintenance Parks and Athletic Fields
*The Bidder has notified the City that its bid contained an error and has been subsequently withdrawn in accordance with General
Condition No. 19, of the lTB, entitled Acceptance or Rejection of Bids.
Extra Services
Total $249,1 70,00
$363,281.14
Exka Services
Total $347,228.10
$788,51 4.1 8 $1,014,171.1 1
$1,898.321.11
86