C6D-Report- Finance And Citywide Projects Committee Meeting Of November 12 2014g MIAMIBEACH
€ity of Miomi Beoch, l700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
TO:Mayor Philip Levine and Members o the City
FRoM: Jimmy L. Morales, City Manager
DATE: December 17,2014
SUBJECT: REPORT OF THE FINANCE AND
MEETING ON November 12,2014
The agenda is as follows:
OLD BUSINESS
CITYWIDE PROJECTS COMMITTEE
1. Discussion from the Budget Advisory Committee regarding the Golf
Course Fees
ACTION
The Committee recommended trying a 16 day pilot program with promotional
rates for Normandy Shores Golf Course.
2. A. Discussion regarding Police and Parking Department Towing Permit
Requirements
ACTION
The Committee recommended bringing back the improved technology
enhancements after the Police have had a chance to implement audio/video
recordings and body cameras for both sworn and civilian city personnel.
B. Discussion regarding the issuance of new Police and Parking
Department towing permits to Beach Towing Services, lnc., and
Tremont Towing, lnc.
ACTION
ltem deferred.
Agenda ltem COI\
Date /2-/7/t/125
NEW BUSINESS
3. Discussion regarding Planning Department Evaluation of the Fee in Lieu of
Parking Program ("PlF")
ACT!ON
The Gommittee recommended taking the detailed files that the Planning
Department staff has created on the fees in lieu and providing that documentation
to the audit staff to recommend if an external party needs to be brought in to look
at these cases. ln the interim, City administration should pursue any and all
avenues to collect the fees for fiscal year 13-14 without waiting on the audit
committee's recommendation, prepare fiscal year 14-15 invoicing to go out and
get fiscal years 11-12 and 12-13 ready so that once the policy is brought before
the Commission at the November 19, 2014 meeting, so that staff can send out
those invoices immediately.
4. Discussion regarding City's Sidewalk Caf6 fee schedule
AGT!ON
The Gommittee recommended to Budget that in the next budget cycle (October
20151, there be an increase up to $5 for the sidewalk caf6 amount with an
abatement clause if the sidewalk is under construction and for staff to re-do the
sidewalk caf6 agreement.
5. Discussion regarding Presentation and discussion of development
concepts for North Shore Open Space Park and associated maintenance
cost estimates related to the contribution resulting from the Vacation And
Abandonment Of That Portion Of 87th Terrace East Of Collins Avenue
ACT!ON
The Committee recommended sending this item to Commission with a budget not
to exceed $6 million for the North Shore Open Space Park project.
Discussion regarding Risk Management Fund Actuarial Determined
Liability
ACT!ON
The Gommittee recommended engaging an actuary to assist in providing quarterly
reports that forecast trends as opposed to yearly forecasts so that we can
continue to decrease the deficit in the Risk Management Fund.
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7.Discussion regarding the adoption of a lease template for use in Gity-
Owned, Multi-Family Residential properties and authorizing the City
Manager to execute these lease agreements on an annua! basis without the
need to return to Commission for each individual lease
ACTION
The Committee recommended the standard residential lease agreement template
with HUD guideline to the full Gommission for approval.
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