C2A-Award Contract Police Station Building Firing Range Ventilation System ReplaCOMMISSION ITEM SUMMARY
Condensed Title:
REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID
(lTB) NO. 2014-235-JR FOR THE POLTCE STATTON BUtLDtNG FIRtNG RANGE VENTILATTON
SYSTEM REPLACEMENT.
Build and Maintain Priority lnfrastructure with Full Accountabilitv.
Su Data Environmental Scan, etc: N/A
Item Summarv/Recommendation :
The project consists of the replacement of the ventilation system in the shooting range of the
Police Station building located on 1 100 Washington Avenue.
The project includes all the mechanical, electrical and structural elements required for the new
system to operate as designed, and must include all labor, machinery, tools and means of
transportation, supplies, equipment, materials, permits, licenses, insurance, services and
incidentals necessary for the fabrication and full completion of work. The ventilation system must
be tested and balanced and a Test & Balance Report produced for review as part of close-out
documents for this prolect.
To seek a qualified contractor to complete the desired scope, ITB 2014-235-JR was issued on
October 28,2014. Notices were sent to eight hundred eighty two (882) contractors, with sixty four
(64) prospective bidders downloading the solicitation. The ITB resulted in the receipt of two (2)
responses on December 15, 2014: from Cast Development, LLC and Stellar Construction
Management, LLC. The bid tabulation is attached (Appendix A). Cast Development, LLC. has
been deemed the lowest responsive and responsible bidder meeting all terms, conditions, and
specifications of the lTB.
The City Manager has considered the bids received, pursuant to ITB 2014-235-JR, and
recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the
award of a contract to Cast Development, LLC, the lowest responsive, responsible bidder to the
ITB; and further, authorize the Mayor and City Clerk to execute the contract.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida approve the City Manager's recommendation pertaining to the bids received, pursuant to
ITB 2014-235-JR, for the Police Station Building Firing Range Ventilation System Replacement.
Financial lnformation :
Amount Account
1 $ 40s,758.00 1 25-6873-000676
2 $ 37,143.80 Subject to approval of 2"o Capital budget amendment FY
2014t15
Total $ 442,901.80
Financial lmpact Summary:
2014-235-JR Police Firing Range Ventilation System -
AGEFItr& ITEM CA AM'AMI3EACH DATE I- /V-,S18
MIAMIBEACH
City of Miomi Beoch, 1700 Convenlion Center Drive, Miomi Beoch. Florido 33139. www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members of
Jimmy L. Morales, City Manager
January 14,2015
REQUEST FOR APPROVAL
TNVTTATTON TO BrD (rTB) NO.
FIRING RANGE VENTILATION SYSTEM REPLACEMENT.
KEY INTENDED OUTCOME
Build and Maintain Priority lnfrastructure with Full Accountability
FUNDING
subject to approval of 2"d capital budget
amendmenlFY 2014115
Total Bid Amount:$ 442,901.80
BACKGROUND INFORMATION
The project consists of the replacement of the ventilation system in the shooting range of the
Police Station building located on 1 100 Washington Avenue.
The project includes all the mechanical, electrical and structural elements required for the
new system to operate as designed, and must include all labor, machinery, tools and means
of transportation, supplies, equipment, materials, permits, licenses, insurance, services and
incidentals necessary for the fabrication and full completion of work. The ventilation system
must be tested and balanced and a Test & Balance Report produced for review as part of
close-out documents for this project.
ITB PROCESS
ITB No. 2014-235-JR, was issued on October 28, 2014, with a bid opening date of
December 15,2014. Two (2) addenda were issued. The Procurement Department issued
bid notices to eight hundred eighty two (882) companies utilizing www.publipurchase.com
website. Sixty four (64) prospective bidders accessed the advertised solicitation. The
notices resulted in the receipt of two (2) responses from Cast Development, LLC and Stellar
Construction Management, LLC. See tabulation sheet (Appendix A).
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions,
and specifications of the ITB will be recommended for award. Veteran Status was
considered during the tabulation of the bids received. Veteran status was applicable to Cast
Development, LLC.
ln its due diligence, the Procurement Department verified the following:
TO:
FROM:
DATE:
SUBJECT:
City
AWARD A CONTRACT PURSUANT TO
235.JR FOR POLICE STATION BUILDING
The funding for this project is as follows:
125-6873-000676 Amount $ 405,758.00
125-6873-000676 Amount $ 37.143.80,
19
Commission Memorandum
ITB 2014-235-JR Police Station Building Firing Range Ventilation Sysfem Renovation
January 14, 201 5
? a; e l2
1. Licensing Requirements: Bidders shall be State certified and licensed General
Contractors to be considered for award and submit evidence of licensing with their
bid.
Cast Development, LLC. is a State certified as a General Contractor. State
license number is: CGC057776 and expires on August 31,2016.
2. Previous Experience: Bidders shall submit at least five (5) individual references
exemplifying their experience in projects similar in scope and volume involving
commercial HVACA/entilation Svstems. References must be projects
completed or in progress within the last five (5) years.
Cast Development, LLC. submitted three (3) individual references which
demonstrate their experience in projects similar in scope and volume to the work
indicated in the lTB.
3. Bidder must have the capability to provide a performance and payment bond forthe
prolect. The City reserves the right to require performance and payment bonds from
the successful bidder. Bidders shall submit a Letter from an A-rated Financia!
Class V Surety Company, indicating the company's bonding capacity, in the
amount not less than one hundred percent of the tota! base bid amount.
Cast Development, LLC, bid response was accompanied by a Bid Bond from
Endurance Reinsurance Corporation of America, dated December 2,2014.The
Bid Bond has been issued for five (5%) percent of Cast Development, LLC of the
Total Bid Amount. Their Surety is Endurance Reinsurance Corporation of
America. Endurance Reinsurance Corporation of America will provide the
necessary Performance and Payment Bond in the amount of $442,901.80 for
Cast Development, LLC, for the project known as Police Station Building Firing
Range Ventilation System Replacement.
4. Financial Stability and Strength: The Bidder must be able to demonstrate a good
record of performance and have sufficient financial resources to ensure that they can
satisfactorily provide the goods and/or services required herein.
Cast Development, LLC has a good record of performance and has the financial
resources to ensure that they can satisfactorily provide the goods and/or services
required in the lTB. Their latest Supplier Qualifier Report from Dun & Bradstreet
indicates that they have a Supplier Evaluation Risk (SER) rating of 8 out of 9.
The lower the score, the lower the risk.
Accordingly, Cast Development, LLC, has been deemed the lowest responsive and
responsible bidde(s) meeting all terms, conditions, and specifications of the lTB.
CITY MANAGER'S REVIEW AND RECOMMENDATION
The City Manager has considered the bids received, pursuant to ITB 2014-235-JR, and
recommends that the Mayor and City Commission of the City of Miami Beach, Florida,
approve the award of a contract to Cast Development, LLC, the lowest responsive,
responsible bidder to the ITB; and further authorize the Mayor and City Clerk to execute the
contract.
20
Commission Memorandum
lTB2014-235-JR Police Station Building Firing RangeVentilation System Renovation
January 14, 201 5
? *; e l3
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the City Manager's recommendation pertaining to the bids received,
pursuant to ITB 2014-235-JR, for the Police Station Building Firing Range Ventilation
System Replacement.
JLM/MT/DM/AD
T:\AGENDA\201S\January\PROCUREMENT\llB-2014-235-JR Police Firing Range Ventilation System - Memo.doc
21
ITB 2014-235-JR
POLICE STATION BUILDING FIRING RANGE VENTILATION SYSTEM
REPLACEMENT
TABULATION SHEET
Appendix A
BID DUE DATE:December t5,2OL4
BID DUE TIME:3:00 PM
BID OPENED BY:JOE V. RODRIGUEZ
WITNESSED BY:STEPHANIE AGUAS
CONTRACTOR BID AMOUNT VERIFIED
Cast Development, LLC 5442,9O1.8O Yes
Stellar Construction Management, LLC 5527,372.20 Yes
rTB 2014-235-JR Verified Tab Page 1
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