C2B-Issue RFP Background Investigation ServicesCOMMISSION ITEM SUIvIMARY
Condensed Tltle:
REQUEST FOR APPROVAL TO
NO. 201 s{€,I.LR FOR BACKGROUND I NVESTIGATION SE RVICES.
llepartment wllh ths aselsbnce of Ure Pollce Departnent orrrenty mMucts
baclqgruJnd lnveflgaflon sorvlces for all Clty emplopes lncludlng contractor personnel, where
spplicabb.
The purpose of this Reguest for Proposal (RFP) le to sollclt poposals frorn experlenced and
qualifled provlden to conduct pre-employment background lnvestlgatlon seMcas frr the foltowlng
groups: Pollce Department (swom, non-swom), Pr.6llc Safety Comrnunlcatlons Unit, FlrE
Oepartment, general employees and contrac'tor personnel on thoee appllcable Ctty contracts.
Ssrrlcee lnclude reporflng for q'lminal hislories, ldontity vertflcatlons, employment and educaUonal
rrerlflcailons, clttsenshlp velflcatbn, rnotor vehld€ records, aedit reporting, character references
and any other servlces as outfined ln tre scope of work.
CITY MAIIIAGER'S RECOMMENDANON
To ee€k proposrils hom interestod part68, the Admlnlstatlon recommande that the Mayor and CB
Commlssion of the Clty of Mlami Beach, Florlda auftorlze the issuance of RFP 2015{61-LR for
Alex Denls, DirectorExt #6641
TMCEtDAUoIo\rarusry l4Pmcur€rn€n(RFP-2014-001.LRBad(grqud lmestggtw Eorrtoo -
Agenda ttem -48--Date *l&:E
E MHMIBEACH
24
MIAMIBEACH
City of Miomi Beoch, ,l700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members offthe City Co
FROM: Jimmy L. Morales, City Manager
DATE: January 14,2015
SUBJECT: REQUEST FOR APPROVAL TO AIITHORIZE THE ISSUANCE OF A REQUEST
FOR PROPOSALS (RFP) FOR BACKGROUND |NVESTIGATION SERV|CES.
ADMINISTRATION RECOMMENDATION
Authorize the issuance of the RFP.
BACKGROUND
The City's Human Resources Department with the assistance of the Police Department currently
conducts background investigation services for all City employees and contractor personnel,
where applicable.
The purpose of this Request for Proposal (RFP) is to solicit proposals from experienced and
qualified providers to conduct pre-employment background investigation services for the
following groups: Police Department (sworn, non-sworn), Public Safety Communications Unit,
Fire Department, general employees and contractor personnel on those applicable City
contracts.
SCOPE OF SERVICES
Services include reporting for criminal histories, identity verifications, employment and
educational verifications, citizenship verification, motor vehicle records, credit reporting, character
references and any other services as outlined in the scope of work.
OTHER RFP REQUIREMENTS
o MINIMUM QUALIFICATIONS. Please Reference, Appendix C, RFP 2015-061-LR for
Background lnvestigation Services (attached).
o SUBMITTAL REQUIREMENTS. Please Reference Section 0300, RFP 2015-061-LR for
Background lnvestigation Services (attached).
. CRITERIA FOR EVALUATION. Please Reference Section 0400, RFP 2015-061-LR for
Background lnvestigation Services (attached).
CONCLUSION
The Administration recommends that the Mayor and Commission authorize the issuance of the
RFP 2015-061-LR for Background lnvestigation Services.
ATTACHMENTS
RFP 2015-061-LR for Background lnvestigation Services.
JLM / MT / KGB / STC / DO / CT / VF / AD
T:\AGENDA\2015Uanuary 14\Procurement\RFP lssuance Background lnvestigation Services - MEMO.doc
25
REQUEST FOR PROPOSALS (RFP)
BACKGROUND INVESTIGATION SERVICES
RFP NO.20t5-061-LR
RFP ISSUANCE DATE: JANUARY 15, 2015
PROPOSALS DUE: FEBRUARY 11, 2015 @ 3:00 PM
ISSUED BY: LOURDES RODRIGUEZ
a.-".-.
lL i," ,''.' . r-1
TOURDES RODRIGUEZ, SENIOR PROCUREMENT SPECIATIST
PROC U REMENT DEPARTMENT
17OO Convention Center Drive, 3'd Floor, Miomi Beoch, FL 33.l 39
305.673.7000 x 6652 | Fox: 786.394.4075 | www.miomibeochfl.gov
26
&
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NoT uTrLtzED ......... .......... N/A
O2OO INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS ...............3
O3OO PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT ... ... .10
0400 PRoPoSAL EVALUATTON ....... ............12
APPENDICES: PAGE
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS
APPENDIX B "NO PROPOSAL" FORM
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS
APPENDIX D SPECIAL CONDITIONS
APPENDIX E COST PROPOSAL FORM
APPENDIX F INSURANCE REQUIREMENTS
RFP 201 5-061-LR
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SECTION ()2()(}INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein. All documents released in connection with this solicitation, including all appendixes
and addenda, whether included herein or released under separate cover, comprise the solicitation, and are
complementary to one another and together establish the complete terms, conditions and obligations of the
Proposers and, subsequently, the successful Proposer(s) (the "contractor[s]") if this RFP results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective
Proposer who has received this RFP by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum
may result in disqualification of proposalsubmitted.
2. PURPOSE. The City of Miami Beach is contracting the professional services of an experienced and qualified firm
to conduct pre-employment background investigation services for the following groups: Sworn, Non-Sworn, Public
Safety Communications Unit, Fire Department, General Employees and Contracted Personnel.
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact:
Lourdes Rodriguez
Telephone:
305.673.7000 x 6652
Email:
lourdesrod rio uez@miamibeachfl .qov
RFP lssued January 15,2016
Pre-Proposal Meeting January 22,2014
Deadline for Receipt of Questions February 1,2015
Responses Due February 11,2015 @3p.m.
Evaluation Committee Review TBD
Proposer Presentations TBD
Tentative Commission Approval Authorizing
Negotiations
April2015
Contract Negotiations Following Commission Approval
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
RFP 201 5 061 tR
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5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or
site visit(s) may be scheduled.
A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
City Hal! - 4th Floor
City Manager's Large Conference Room
1700 Convention Center Drive
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow
these steps:
(1) Dialthe TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER:1142644
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFP expressing their intent to participate via telephone.
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede
terms noted in this solicitation. Addendum will be released through PublicPurchase.
7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been fonruarded to the City Commission by the City Manager are under the
"Cone of Silence." The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://web. miamibeachfl.qov/orocuremenUscroll.aspx?id=2351 0
. CONE OF SILENCE. .
o PROTEST PROCEDURES.,,.,...............,.,...,............. DEBARMENT PROCEEDINGS. LOBBYIST REGISTMTION AND DISCLOSURE OF FEES....
o CAMPAIGN CONTRIBUTIONS BY VENDORS. CAMPAIGN CONTRIBUTIONS BY LOBBYISTS 0N PROCUREMENT
tssuES..........
o REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS.....,
CITY CODE SECTION 2486
CITY CODE SECTION 2-371
CITY CODE SECTIONS 2.397 THROUGH 2.485.3
CITY CODE SECTIONS 2481 THROUGH 2.406
CITY CODE SECTION 2487
CITY CODE SECTION 2488
CITY CODE SECTION 2.373
CITY CODE SECTIONS 2407 THROUGH24lOo LIVING WAGE REQUIREMENT
RI-P 20 I5.06 I.LR
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. PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETEMNS AND TO STATE.CERTIFIED SERVICE-
DISABLED VETEMN BUSINESS ENTERPRISES CITY CODE SECTION 2-374. FALSE CLAltvlS ORDINANCE . CITY CODE SECTION 70-300
o ACCEPTANCE 0F GIFTS, FAVORS & SERVICES . . CITY CODE SECTION 2449
9. POSTPONEMENT 0F DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the
deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written
notice of any such postponement to all prospective Proposers through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal
due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-
371 shall be barred.
11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuantto Cityof Miami Beach Ordinance N0.2011-
3748, the City shall give a five (5) point preference to a responsive and responsible Proposer which is a small
business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise,
12. DETERMINATION 0F AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Propose(s)
s/he deems to be in the best interest of the City or may recommend rejection of all proposals, The City Manage/s
recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
(1) The ability, capacity and skill of the Proposer to perform the contract.
(2) Whether the Proposer can perform the contract within the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the Proposer.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Commission shall consider the City Manager's recommendation and may approve such recommendation.
The City Commission may also, at its option, relect the City Manager's recommendation and select another Proposal
or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. Upon approval of
selection by the City Commission, negotiations between the City and the selected Propose(s) will take place to
arrive at a mutually acceptable Agreement.
13. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to reject any or all proposals
prior to award, Reasonable efforts will be made to either award the Contract or reject all proposals within one-
hundred twenty ('120) calendar days after proposals opening date. A Proposer may not withdraw its proposals
unilaterally before the expiration of one hundred and twenty (120) calendar days from the date of proposals opening.
14. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. lgnorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
RFP 20 I5-06 I LR
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15. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense) of the Proposer, and shall not be reimbursed by the City.
16. RELATIONSHIP TO THE CITY. lt is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
17. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
18. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will
be at the Propose/s risk and may result in the Proposal being non-responsive.
19. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. lnvoices must be
consistent with Purchase Order format.
20. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its
officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for,
or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the
performance of the contract, including its use by the City of Miami Beach, Florida. lf the Proposer uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in
any way involved in the work,
21. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained,
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws, The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws.
22. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
23. ANTI-DISCRIMINATION. The Proposer certifies that he/she is in compliance with the non-discrimination clause
Rt-P 20 t5-06 t-LR
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contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin.
24. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the Propose/s facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation.
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of
the City.
F. The City may require Proposer s to show proof that they have been designated as authorized representatives
of a manufacturer or supplier, which is the actual source of supply. ln these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supply to the City,
25. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or othenrrrise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
26. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
27. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
28. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. lt is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
29. DISPUTES. ln the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
RFP 201 5-06 t-LR
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30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its employees, agents, seryants, partners, principals or
subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor
expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided
by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall
survive the expiration or termination of this Agreement.
31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the '120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
32. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section '119.07(1), Florida Statutes, and s,24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as othenruise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements, All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
33. MODIFICATION/WITHDRAWALS 0F PROPOSALS. A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered.
34. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in
this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and
clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any
or all exceptions and alternatives. ln cases in which exceptions and alternatives are rejected, the City shall require
the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to (as
said term and/or condition was originally set forth on the RFP).
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35. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or
service that might reasonably tend improperly to influence him in the discharge of his official duties.
Balance of Paqe lntentionallv Left Blank
RFP 201 5-061-LR 9
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SECTION ()3()() PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque,
sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10)
bound copies and one (1)electronic format (CD or USB format) are to be submitted and delivered to City of Miami
Beach, Procurement Department,'1700 Convention Center Drive,3rd Floor, Miami Beach, Florida 33139. The
following information should be clearly marked on the face of the envelope or container in which the proposal is
submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received
electronically, either through email or facsimile, are not acceptable and will be rejected.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or othenruise.
3. PROPOSAL FORMAT. ln order to maintain comparability, facilitate the review process and assist the Evaluation
Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in
accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated
below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a
table of contents with page references. Proposals that do not include the required information will be deemed non-
responsive and will not be considered.
Cover Letter & Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum
ions requirements established in Appendix C, Minimum Requirements and Specificati
& Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience
and proven track record of providing the scope of services similar as identified in this solicitation, including experience in
providing similar scope of services to public sector agencies. For each project that the Proposer submits as evidence of
similar experience, the following is required: pro.yect description, agency name, agency contact, contact telephone &
email, and yea(s) and term of engagement.
2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for
this project if awarded, the role that each team member will play in providing the services detailed herein and each team
members' qualifications, A resume of each individual, including education, experience, and any other pertinent
information, shall be included for each Proposal team member to be assigned to this contract.
2.3 Financial Capacity. Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report
(SOR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of
the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the
Proposer. The Proposer shall request the SQR report from D&B at:
https://supplierportal.dnb.com/webapp/wcs/stores/servleUSupplierPortal?storeld=1 1696
Proposers are responsible for the accuracy of the information contained in its SQR. lt is highly recommended
that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and
as oossible in the solicitation For assistance with of the SQR submittal
RFP 20I506] LR t0
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Cost
Submit a completed Cost Form E
Note: After proposal submittal, the City reserves the right to require additional information from Proposers (or
Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation
history, regulatory action, or additional references); and financial capability (including, but not limited to, annual
reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years).
contact Dun & Bradstreet at800-424-2495.
of Services
Submit detailed information addressing how Proposer will achieve each portion of the scope of services and
technical requirements outlined in Appendix C, Minimum Requirements and Specifications.
Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the
Evaluation Committee to complete a fully review and score the proposed scope of services.
h and
Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed
information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline,
for assurino oroiect is imolemented on time and within
RFP 2015-061-LR tl
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sEcTroN 0400
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PROPOSAL EVALUATION
1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
Proposal in accordance with the requirements set forth in the solicitation. lf further information is desired, Proposers
may be requested to make additional written submissions of a clarifying nature or oral presentations to the
Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. lt is important
to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation
Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2
Evaluations will be fonrvarded to the City Manager who will utilize the results to make a recommendation to the City
Commission.
2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee, The second step will consist of quantitative criteria established below to be added to the
Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed
by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established
below for Step 1, Qualitative Criteria. ln doing so, the Evaluation Committee may:. review and score all proposals received, with or without conducting interview sessions; oro review all proposals received and short-list one or more Proposers to be further considered during
subsequent interview session(s) (using the same criteria).
Proposer Experience and Qualifications, including Financial Capability
Scope of Services Proposed
Approach and Methodology
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive
additional quantitative criteria points to be added by the Department of Procurement Management to those points
earned in Step 1, as follows,
Cost Proposal
30
20
Veterans Preference
4. Cost Proposal Evaluation. The cost proposal points shall be developed in accordance with the following formula:
Samole Obiective Formula for Cost
Vendor Vendor
Cost
Proposal
Example Maximum
Allowable Points
(Points noted are for
illustrative purposes only.
Actual points are noted
above.)
Formula for Calculating Points
(lowest cost / cost of proposal
being evaluated X maximum
allowable points = awarded
points)
Round to
Total
Points
Awarded
Vendor A $100.00 20 $100 / $100 X20 = 20 20
Vendor B $150.00 20 $100/$150X20=13 13
Vendor C $200.00 20 $100 / $200 X 20 = 10 10
RFP 201 5-061 -LR 12
37
g l/iiAA,,\IBEACH
5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Department of Procurement Management. Step
1 and2 scores will be converted to rankings in accordance with the example below:
Committee
Member 1
Step 1
Points 82 76 80
Step 2
Points 22 15 12
Total 104 91 92
Rank 1 3 2
Commiftee
Member 2
Step 1
Points 79 85 72
Step 2
Points 22 15 12
Total 10'1 100 84
Rank 1 2 3
Committee
Member 2
Step 1
Points 80 74 66
Step 2
Pnints 22 15 12
Total 102 89 78
Rank 2 3
. Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission. Final Ranking does not constitute
an award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final
ranking results.
RI.P 20 I5.06 I LR t3
38
APPENDIX A
g^^AMIBEACH
Proposo Certificotion,
auestionnoire &
Req uirements Affidovit
RFP 2015-061 -LR
BACKGROU N D I NVESTIGATION
SERVICES
PROCU REMENT DEPARTMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33139
39
Solicitation No:
20 1 5-061 -LR
u0llcrlalr0n lrfle:
Backoround lnvestioatlon Services
Procurement Contact:
Lourdes Rodriouez
Tel:
305-673.7000 x 6652
Email:
lourdesrodriouez@miamibeachfl .oov
PROPOSAL CERIIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer lnformation.
FIRM NAME:
No of Years in Business:No of Years in Business Locally: I No. of Employees:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 1O YEARS:
FIR[/ PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE:ZIP CODE:
TELEPHONE NO.:
IULL FKtsE NU.:
FAX NO.:
FII"(M LUUAL AUUI(tsSS:
CITY:
STATE:ZIP CODE:
PKIMAI(Y AUUUUN I I.{EI'KESEN IA I IVE FUI( I I1I5 ENGAGEMEN I :
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
AUL;UUN I I(EP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
Miami Beach
RFP 2015-06'l-LR
AppendixA-Page 1
40
2.
Veteran Owned Business. ls Proposer claiming a veteran owned business status?
YES [__--] r'ro
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748.
Conflict Of lnterest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates
References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
lndividual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided.
Suspension, Debarment or Contract Cancellation. Has Proposer ever been debaned, suspended or other legal violation, or had
a contract cancelled due to non-performance by any public sector agency?f--l vrs [-__l trto
SUBMITTAL REQUIREMENT: lf answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shallbe subject to any and allsanctions,
as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
Code of Business Ethics. Pursuant to City Resolution N0.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Department of Procurement Management with its
proposalhesponse or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. ln lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics, available at www.miamibeachfl . gov/procuremenU.
5.
Miami Beach
RFP 2015-061-LR
AppendixA-Page2
41
o
Living Wage. 0n September 30,2014, the Mayor and city Commission adopted Ordinance 2014-3897 amending Section 2-408 of
Division 6, Article Vl, of Chapter 2 of the Miami Beach City Code, by increasing the living wage rate to $13.31 an hour without
health benefits or $1 1.62 an hour with health benefits of at least $'1.69 an hour with an effective date of January 1 ,2015.
Failure to comply with this provision shall be deemed a material breach under this lTN, under which the City may, at its sole option,
immediately deem said proposer as non-responsive, and may further subject proposer to additional penalties and fines, as
provided in the City's Living wage Ordinance, as amended. For further information on the Living wage requirements you may
contact the City's Contract Compliance administrator at (305) 673-7490.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement.
Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over $100,000 whose contractors maintain 51 or more fulltime employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contracto/s employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
[-_-l vrs [--l r.ro
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
[--_l ves [__--] r'ro
C. Please check all benefits that apply to your answers above and list in the "othe/' section any additional benefits not already
specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement
leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance.
BENEFIT Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Familv Medical Leave
Bereavement Leave
lf Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.9., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal
Benefi ts requirement is available at www.miamibeachfl .gov/procuremenU.
Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the conskuction or repair of a public building or public work; may not submit
proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
Miami Beach
RFP 2015-061-LR
AppendixA-Page3
42
10
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list.
Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addendum may result in proposal disqualification.
lnitial to Conllrm
Receiol
lnitial to Confirm
Receint
lnitial to Confirm
Receint
Addendum 1 Addendum 6 Addendum 1 1
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
lf additional confirmation of addendum is required, submit under separate cover.
Miami Beach
RFP 2015-061-LR
AppendixA-Page4
43
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
ln its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. ln its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. lt is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval.
Ihe City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to conection of errors, omissions, or withdrawal from the market without notice. lnformation is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Governmentin-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submifted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respectthereto, such liability shallbe limited to $10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
ln the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
Miami Beach
RFP 2015{61-LR
AppendixA-Page5
44
I hereby certify that: l, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Certification, Questionnaire and Affidavit are true and accurate.
Name of Proposels Authorized Representative:Title of Propose/s Authorized Representative:
Signature of Propose/s Authonzed Representative:Date:
State of On this _day of _, 20_, personally
appeared before me who
County of
of
) stated that (s)he is the
a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires:
Miami Beach
RFP 2015-061-LR
AppendixA-Page6
45
APPENDIX B
g MIAAAIBEACH
"No Bid" Form
RFP
Bockground
2015-06 r -LR
lnvestigotion Services
PROCU REMENT DEPARTMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33139
46
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR TNDICATED BELOW:
_ Workload does not allow us to proposal
_lnsufficient time to respond
_ Specifications unclear or too restrictive
_ Unable to meet specifications
_Unable to meet service requirements
_Unable to meet insurance requirements
_Do not offer this producUservice
_OTHER. (Please specify)
We do _ do not _ want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCU REMENT DEPARTMENT
ATTN: Lourdes Rodriguez
PROPOSAL#2015-061-LR
1700 Convention Center Drive, 3'd Floor
Miami Beach, FL 33139
Miami Beach
RFP 2015-061-LR
AppendixB-Page1
47
APPENDIX C
MIAMIBTACH
Minimum Requirements
& Specificotions
RFP
Bockground
2015-06 r -LR
I nvestigotion Services
PROCUREMENT DEPARTMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33,l39
48
C1. Minimum Requirements. The Minimum Eligibility Requirements for this solicitation are listed
below. Proposer shall submit detailed verifiable information affirmatively documenting compliance
with each minimum requirement. Proposers that fail to comply with minimum requirements will be
deemed non-responsive and will not be considered.
A. Successful proposer shall have been in the business of providing pre-employment
background investigations for a minimum of three (3) years to perform services as
described in this RFP by submitting a copy of their Business Tax Receipt.
B. Shall be licensed in the State of Florida as a Class "A" Private lnvestigative Agency,
C. Successful proposer's investigators shall be licensed in the State of Florida as a "Class
C" Private lnvestigator, Proof of licensing must be submitted with proposal or within
three (3) business days of request by the City.
D. Successful proposer shall be located within the tri-county area, Miami-Dade, Broward or
Palm Beach counties.
C2. Statement of Work Required.
The City of Miami Beach is contracting the professional services of an experienced and qualified
firm to conduct pre-employment background investigation services for the Human Resources
Department for the following groups: Sworn, Non-Sworn, Public Safety Communications Unit, Fire
Department, General Employees and Contracted Personnel,
C3. General Specifications
. The contractor's corporate officers and its investigators must successfully complete a
Miami Beach Police Department (MBPD) background investigation prior to work
commencing,. The contractor must abide by all Federal and Florida statutes concerning pre-employment
background investigations. The contractor must also abide by the Florida Department of
Law Enforcement (FDLE) Background lnvestigation Procedures when conducting pre-
employment background investigations for the Police Department.. When conducting pre-employment backgrounds for the Fire Department, the contractor
shall ensure applicants meet the minimum requirements and qualifications established in
Florida Statute Chapter 633 and the Division of State Fire Marshal (FM) Administrative
Rule 694-37.. The contractor shall submit a complete a Background lnvestigation Report as per the
specifications. Any additions or deletions to a previously submitted report will require a
completely new report (not just an addendum to the original).. The contractor shall conduct any postreport follow up investigations as directed by the
City of Miami Beach.
Miami Beach
rTB 2015{61-LR
AppendixC-Page'1
49
. Only City of Miami Beach approved/authorized forms are to be used by the contractor
when conducting pre-employment background investigations. The unauthorized use of
forms with the logo, badge, or any other identifiable City of Miami Beach symbol shall
result in contract termination.o Pre-employment background investigations shall be completed within three weeks of
commencement.o Any City of Miami Beach property as described herein issued to contractor and
investigators is only to be used for conducting City of Miami Beach pre-employment
backgrounds. Violations of this policy shall result in contract termination.o All City of Miami Beach property issued to contractor and investigators is the sole property
of the City of Miami Beach. All property, to include but not be limited to, identification
cards and parking permits, must be returned within five working days of the contract's
termination date or within five working days of an investigator leaving the employment of
the contractor.o lt will be the responsibility of the contractor to collect any City of Miami Beach property
from any investigator leaving the contractor's employment and returning it to the City,. lt will be the responsibility of the contractor to report in writing to the City of Miami Beach
the departure or termination of any investigator working for the contractor and assigned to
work on City of Miami Beach pre-employment background investigations. The document
must state the reason for departure or termination and if any improprieties were committed
by the investigator.o lf the contractor or any of its investigators conducting City of Miami Beach pre-employment
background investigations becomes the subject of any FDLE or other law enforcement
agency investigation, it must be reported, in writing, to the City of Miami Beach Manager
within three working days.. All documents obtained during the course of the pre-employment background investigation
must be turned in with the final background report.. The contractor shall not incur any travel expenses in the course of conducting a pre-
employment background investigation without prior written approval.o The contractor shall submit one final invoice per pre-employment background investigation
completed detailing hours worked.
POLICE DEPARTMENT
Classification l: Sworn Personnel
General - the investigator shall:. lnterview and review the employment application and Personal History Questionnaire with
the applicant,. Conduct said interview prior to commencement of any other activity associated with the
pre-employment background investigation.o Contact applicant as needed during the pre-employment background investigation.o Have the applicant execute all authorizations and/or waivers necessary to facilitate the
collection of information.
Miami Beach
tTB 2015{61-LR
AppendixC-Page2
50
lnitial pre-employment background report - the investigator shall:. Conduct a comprehensive computerized search utilizing TransUnion TLOxp, Westlaw's
Clear, LexisNexis or other similar databases.. Use the computerized report to confirm information provided by applicant in the Personal
History Questionnaire and initial interview; to include social security number, date of birth,
employment history, residential history, driver history; and other information.. ldentify discrepancies, conflicting information between information on the Personal History
Questionnaire and the report,. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.
Minimum age verification - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.. Personally observe and note date of birth on original documents to include birth certificate,
drive/s license, or naturalization certificate and place copies in investigative file.
Citizenship verification - the investigator shall review information provided by the applicant on the
Personal History Questionnaire.o lf born in the United States:
1. Personally observe original birth certificate, place a copy in the investigative file.
2. Verify birth certificate through The Bureau of Vital Statistics in the state/county/city
in which the applicant was born.
3. Place a printout of the verification in investigative file.. lf naturalized citizen:
1. Personally observe original naturalization certificate; place a copy in investigative
file.
2. Note naturalization certificate number in investigative file
3. Verify the naturalization certificate through the U.S. Citizenship and lmmigration
Services,
4. Place a printout of the verification in investigative file.. Social security number verification:
1. Personally observe original social security card, place a copy in investigative file,
2. Verify the social security number through the Social Security Administration via
WWW.SSA.qOV.
3. Place a printout of the verification in investigative file.
Selective Service Registration (males only) - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.. Personally observe original selective service registration card; place a copy in investigative
file.. Verify the selective service registration number through Selective Service and National
Archives websites, www,sss.qov and www. arch ives.qov.
Miami Beach
rrB 20'15-061-LR
AppendixC-Page3
51
. Place a printout of the verification in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in the investigative file.
Police Academy / Florida Department of Law Enforcement (FDLE) Certification - the investigator
shall:. Obtain written police academy verification to include attendance, graduation, grades and
class ranking.o Contact FDLE and obtain written verification that applicant passed the Officer Certification
Exam as well as date of exam,
Other law enforcement agencies applied to - the investigator shall:o Contact all police departments where the applicants have applied to become police
officers, review their applications and compare to the Personal History Questionnaire for
additions or omissions.. Determine applicants' standing in the hiring process with other departments.
High school/General Educational Development (GED) verification - the investigator shall:o Personally observe original high school diploma/GED certificate and place a copy in
investigative file.o Have applicants provide official sealed copies of their high school transcripts, place sealed
envelopes in investigative files.. Verify schools' accreditation and applicants' attendance through a third party service such
as www.studentclearing house.orq.o Place a printout of verifications in investigative files.. Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files.
College verification - the investigator shall:o Personally observe original college diploma, if any, place a copy in investigative file.o Have applicants provide official sealed copies of their college transcripts, place sealed
envelopes in investigative files.. Verify schools' accreditation and applicants' attendance through a third party service such
as www.studentclearinqhouse.orq.o Place a printout of verifications in investigative files.. Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files.
Credit report - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.. lndependently obtain and review a credit report from Equifax, Experian or TransUnion;
place a copy in investigative file.o lnform the applicant of any noted deficiencies and require a written explanation, placed in
investigative file.
Miami Beach
trB 2015-061-LR
AppendixC-Page4
52
Employment history - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.. Verify the applicant's employment history for the preceding ten (10) years by contacting
and interviewing all employers listed by the applicant. lnterview must include job
performance and determine if applicant is eligible to be re-hired.. Place copy of all interview notes in investigative file.o Further verify the applicant's employment history for the preceding ten (10) years by
contacting the Social Security Administration at www,ssa.qov.. Place a printout of the Social Security Administration verifications in investigative file.o Place a printout of the verifications in investigative file.. Obtain the last three (3) years of performance evaluations from current/previous
employers; place in investigative file.. Require applicants to provide written explanations for all disciplinary actions, including
verbal counseling; place in investigative files.
Require applicants to provide written explanations for all periods of unemployment during
the ten (10) year period; place in investigative files.
Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files.
Current and past law enforcement officers:
Contact current and past employers and obtain an lnternal Affairs Profile Report and
copies of all disciplineiinternal departmental investigations; place copies in investigative
files.
lnvestigations involving certified applicants require reviewing present and past police
department employer files to include lnternal Affairs, Field Training (FTO) files, Training
section files, Background file, Personnel file, etc. A copy of the Applicant's file at each
department must be obtained. Verify facts and reasons related to separations of
employment.
Character references - the investigator shall:
lnterview the character references provided on the PHQ and produce a report detailing
information gathered. lnterview should be designed to determine applicant's suitability for
a law enforcement position and include standardized questions previously approved by the
City of Miami Beach.
Develop three (3) additional character references and complete a report detailing
information gathered. lnterview should be designed to determine applicant's suitability for
a sworn law enforcement position and include standardized questions previously approved
by the City of Miami Beach.
Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.
Miami Beach
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AppendixC-Page5
53
Military records - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.o Personally observe original Department of Defense DD Form 214', place a copy in
investigative file.. Require the applicant to complete and sign a Request for Military Records (SF-180). The
form can be found at www.archives.qov/research/order/standardJorm-1B0.pdf. Mailthe request to the address indicated on the SF-180.. Upon receipt of military records, place a copy in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies to be placed in investigative file.
Driver history - the investigator shall:o Review information provided by the applicant on the Personal History Questionnaire.. Obtain a complete driver history record from all counties/states in which the applicant has
resided.o Place a copy of all records in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.
Neighborhood check - the investigator shall:o lnterview a minimum of three (3) of the applicant's neighbors. lnterviews should be
designed to determine applicant's suitability for a sworn law enforcement position and
include standardized questions previously approved by the City of Miami Beach.
lnterviewed neighbors should live in close proximity to applicant, preferably next door and
across the street.. Complete a report detailing information gathered during interview.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.
Social media - the investigator shall conduct a social media search to assist in assessing the
suitability of the applicant for employment as a sworn law enforcement officer.
Pre-employment background report - the investigator shall:. Create a comprehensive report detailing findings related to all the aforementioned areas of
investigation.. Ensure the report mirrors this scope of work in format. lnclude separate sections for each
of the investigative areas as well as an "lssues" section, detailing all areas of concern in
reference to the applicant's suitability for a law enforcement position.o Ensure the file contains all required supporting documents.o Place into the investigative file all reports generated, information gathered, supporting
documentation and correspondence with any and all persons contacted during the
investigation, including the applicant,
Miami Beach
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AppendixC-Page6
54
Classification lland lll: Non-Sworn Personnel and Public Safety Communications Unit
Classification ll and lll non-sworn personnel pre-employment checks are differentiated only by the
fact that a Classification ll calls for a ten (10) year employment history verification while a
Classification lll calls for a five (5) year employment history verification. The pre-employment
checks for applicants to the Public Safety Communications unit also require a ten (10) year
employment history verification. Every other factor is the same for the three types of pre-
employment background check classifications.
General - the investigator shall:o lnterview and review the employment application and Personal History Questionnaire
(PHO) with the applicant.. Conduct said interview prior to commencement of any other activity associated with the
pre-employment background investigation.. Contact applicant as needed during the pre-employment background investigation.. Have the applicant execute all authorizations and/or waivers necessary to facilitate the
collection of information.
lnitial pre-employment background report - the investigator shall:. Conduct a comprehensive computerized search utilizing TransUnion TLO, Westlaw's
Clear, LexisNexis or other similar databases.. Use the computerized report to confirm information provided by applicant in the Personal
History Questionnaire and initial interview; to include social security number, date of birth,
employment history, residential history, driver history; and other information.. ldentify discrepancies, conflicting information between information on the Personal History
Questionnaire and the report.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.. Social security number verification:
1. Personally observe original social security card, place a copy in investigative file.
2. Verify the social security number through the Social Security Administration via
WWW.SSA.qOV,
3. Place a printout of the verification in investigative file.
Other law enforcement agencies applied to - the investigator shall:o Contact all police departments where the applicants have applied, review their
applications, and compare other applications to the Personal History Questionnaire for
additions or omissions.. Determine applicants' standing in the hiring process with other departments.
Miami Beach
rrB 2015-061-LR
AppendixC-Page7
55
High school/General Educational Development (GED) verification - the investigator shall:o Personally observe original high school diploma/GED certificate; place a copy in
investigative file.o Have applicants provide official sealed copies of their high school transcripts, place sealed
envelopes in investigative files.. Verify schools' accreditation and applicants' attendance through a third party service such
as www.studentclearinqhouse.orq.o Place a printout of verifications in investigative files.. Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files,
College verification - the investigator shall:o Personally observe original college diploma, if any, place a copy in investigative file.o Have applicants provide official sealed copies of their college transcripts, place sealed
envelopes in investigative files.. Verify schools' accreditation and applicants' attendance through a third party service such
as www.studentclearinqhouse.orq.o Place a printout of verifications in investigative files.. Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files.
Credit report - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.. lndependently obtain and review a credit report from Equifax, Experian, or TransUnion;
place a copy in investigative file.o lnform the applicant of any noted deficiencies and require a written explanation; placed in
investigative file.
Employment history - the investigator shall:o Review information provided by the applicant on the Personal History Questionnaire,. Verify the applicant's employment history for the preceding ten (10) OR five (5) years by
contacting and interviewing all employers listed by the applicant. lnterview must include job
performance and deter:mine if applicant is eligible to be re-hired.o Place copy of all interview notes in investigative file.o Further, verify the applicant's employment history for the preceding ten (10) OR five (5)
years by contacting the Social Security Administration at www.ssa.qov.o Place a printout of the Social Security Administration verifications in investigative file.. Place a printout of the verifications in investigative file.. Obtain the last three (3) years of performance evaluations from currenUprevious
employers; place in investigative file.. Require applicants to provide written explanations for all disciplinary actions, including
verbal counseling; place in investigative files,
Miami Beach
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AppendixC-Page8
56
. Require applicants to provide written explanations for all periods of unemployment during
the ten (10) OR five (5) year period; place in investigative files.. Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files.
Character references - the investigator shall:. lnterview the character references provided on the Personal History Questionnaire and
generate a report detailing information gathered. lnterview should be designed to
determine applicant's suitability for a law enforcement position and include standardized
questions previously approved by the City of Miami Beach.o Develop three (3) additional character references and complete a report detailing
information gathered. lnterview should be designed to determine applicant's suitability for
employment and include standardized questions previously approved by the City of Miami
Beach.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file,
Selective service registration (males only) - the investigator shall:o Review information provided by the applicant on the Personal History Questionnaire.o Personally observe original selective service registration card; place a copy in investigative
file.. Verify the selective service registration number through Selective Service and National
Arch ives websites, www. sss.qov and www. archives.qov.o Place a printout of the verification in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in the investigative file.
Military records - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.o Personally observe original Department of Defense DD Form 214; place a copy in
investigative file.. Require the applicant to complete and sign a Request for Military Records (SF-180), The
form can be found at www.archives.qov/research/order/standard-form-180,pdfo Mailthe request to the address indicated on the SF-180.. Upon receipt of military records, place a copy in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies to be placed in investigative file.
Driver history - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.. Obtain a complete driver history record from all counties/states in which the applicant has
resided.o Place a copy of all records in investigative file.
Miami Beach
trB 2015{61-LR
AppendixC-Page9
57
. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.
Social media - the investigator shall conduct a social media search to assist in assessing the
suitability of the applicant for employment.
Pre-employment background report - the investigator shall:o Create a comprehensive report detailing findings related to all the aforementioned areas of
investigation.o Ensure the report mirrors this scope of work in format. lnclude separate sections for each
of the investigative areas as well as an "lssues" section, detailing all areas of concern in
reference to the applicant's suitability for a law enforcement position,o Ensure the file contains all required supporting documents.o Place into the investigative file all reports generated, information gathered, supporting
documentation and correspondence with any and all persons contacted during the
investigation, including the applicant.
FIRE DEPARTMENT
The Fire Department may request any of the below services. The Fire Chief will have the final
decision on which services will be performed during the background process.
General - the investigator shall:o Have the applicant execute all authorizations and/or waivers necessary to facilitate the
collection of information.
lnitial pre-employment background report - the investigator shall:. Conduct a comprehensive computerized search utilizing TransUnion TLOxp, Westlaw's
Clear, LexisNexis or other similar databases.. Use the computerized report to confirm information provided by applicant in the Personal
History Questionnaire and initial interview; to include social security number, date of birth,
employment history, residential history, driver history; and other information.. ldentify discrepancies, conflicting information between information on the Personal History
Questionnaire and the report.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file. Social security number verification:
1. Personally observe original social security card, place a copy in investigative file.
2. Verify the social security number through the Social Security Administration via
WWW.SSA.qOV,
3, Place a printout of the verification in investigative file,
Miami Beach
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AppendixC-Page10
58
Driver history - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.. Obtain a complete driver history record from all counties/states in which the applicant has
resided.o Place a copy of all records in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.
Credit report - the investigator shall;o Review information provided by the applicant on the Personal History Questionnaire.o lndependently obtain and review a credit report from Equifax, Experian or TransUnion;
place a copy in investigative file,. lnform the applicant of any noted deficiencies and require a written explanation; placed in
investigative file.
Selective service registration (males only) - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.. Personally observe original selective service registration card; place a copy in investigative
fite.. Verify the selective service registration number through Selective Service and National
Archives websites, www.sss.qov and www.archives.qov.. Place a printout of the verification in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in the investigative file.
Military records - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire,o Personally observe original Department of Defense, DD Form 214', place a copy in
investigative file,o Require the applicant to complete and sign a Request for Military Records (SF-180). The
form can be found at www.archives.qov/research/order/standardjorm-1B0.pdf. Mail the request to the address indicated on the SF-l80,. Upon receipt of military records, place a copy in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies to be placed in investigative file.
Employment history - the investigator shall:. Review information provided by the applicant on the Personal History Questionnaire.o Visit or contact no fewer than three (3) former places of employment, if applicable. Out of
town employers shall be contacted via telephone, email, mail or facsimile to complete
employment reference checks.
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Appendix C - Page 11
59
. Verify the applicant's employment history up to the preceding ten (10) years, if applicable,
by contacting and interviewing all employers listed by the applicant. lnterview must include
job performance and determine if applicant is eligible to be re-hired.o Place copy of all interview notes in investigative file,o Further verify the applicant's employment history for the preceding ten (10) years by
contacting the Social Security Administration at www.ssa,qov.. Place a printout of the Social Security Administration verifications in investigative file.o Place a printout of the verifications in investigative file.o Obtain the last three (3) years of performance evaluations from currenUprevious
employers; place in investigative file.. Require applicants to provide written explanations for all disciplinary actions, including
verbal counseling; place in investigative files.. Require applicants to provide written explanations for all periods of unemployment during
the ten (10) year period; place in investigative files.. Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files.
Character references - the investigator shall:o lnterview the character references provided on the Personal History Questionnaire and
complete a report detailing information gathered. lnterview should be designed to
determine applicant's suitability for employment and include standardized questions
previously approved by the City of Miami Beach.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.
Neighborhood check - the investigator shall:. lnterview a minimum of three (3) of the applicant's neighbors. lnterviews should be
designed to determine applicant's suitability for employment and include standardized
questions previously approved by the City of Miami Beach. Interviewed neighbors should
live in close proximity to applicant, preferably next door and across the street.. Complete a report detailing information gathered during interview.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file.
Social media - the investigator shall conduct a social media search to assist in assessing the
suitability of the applicant for employment.
Pre-employment background report - the investigator shall:. Create a comprehensive report detailing findings related to all the aforementioned areas of
investigation.. Ensure the report mirrors this scope of work in format. lnclude separate sections for each
of the investigative areas as well as an "lssues" section, detailing all areas of concern in
reference to the applicant's suitability for a law enforcement position.
Miami Beach
ITB 2015-06'l-LR
AppendixC-Page12
60
. Ensure the file contains all required supporting documents.. Place into the investigative file all reports generated, information gathered, supporting
documentation and correspondence with any and all persons contacted during the
investigation, including the applicant,
GENERAL EMPLOYEES AND CONTRACTOR EMPLOYEES
lnitial pre-employment background report - the investigator shall:. Conduct a comprehensive computerized search utilizing TransUnion TLO, Westlaw's
Clear, LexisNexis or other similar databases.. Use the computerized report to confirm information provided by applicant to include social
security number, date of birth, employment history, residential history, driver history; and
other information.. ldentify discrepancies, conflicting information between information on the employment
application and the report.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in investigative file
Employment history - the investigator shall:. Review information provided by the applicant.. Verify the applicant's employment history for the preceding ten (10) years by contacting
and interviewing all employers listed by the applicant. lnterview must include job
performance and determine if applicant is eligible to be re-hired.o Place copy of all interview notes in investigative file.. Further verify the applicant's employment history for the preceding ten (10) years by
contacting the Social Security Administration at www.ssa.qov.o Place a printout of the Social Security Administration verifications in investigative file.o Place a printout of the verifications in investigative file.. Obtain the last three (3) years of performance evaluations from currenUprevious
employers; place in investigative file, if available.. Require applicants to provide written explanations for all disciplinary actions, including
verbal counseling; place in investigative files.. Require applicants to provide written explanations for all periods of unemployment during
the ten ('10) year period; place in investigative files.. Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files.
Selective service registration (males only) - the investigator shall:o Review information provided by the applicant on the Personal History Questionnaire.o Personally observe original selective service registration card; place a copy in investigative
file.
Miami Beach
tTB 201s{61-LR
AppendixC-Page13
61
. Verify the selective service registration number through Selective Service and National
Archives websites, www. sss. qov and www, arch ives. qov.
. Place a printout of the verification in investigative file.. Require the applicant to provide a written explanation for any and all negative findings and
discrepancies; place in the investigative file.
College verification - the investigator shall:o Personally observe originalcollege diploma, if any, place a copy in investigative file.o Have applicants provide official sealed copies of their high school transcripts, place
sealed envelopes in investigative files,. Verify schools' accreditation and applicants' attendance through a third party service
such as www.studentclearinqhouse.orq.o Place a printout of verifications in investigative files.. Require applicants to provide written explanations for any and all negative findings and
discrepancies; place in investigative files.
Social media - the investigator shall conduct a social media search, as requested, to assist in
assessing the suitability of the applicant for employment.
Pre-employment background report - the investigator shall:. Create a comprehensive report detailing findings related to all the aforementioned areas of
investigation.. Ensure the report mirrors this scope of work in format. lnclude separate sections for each
of the investigative areas as well as an "lssues" section, detailing all areas of concern in
reference to the applicant's suitability for employment.o Ensure the file contains all required supporting documents.o Place into the investigative file all reports generated, information gathered, supporting
documentation and correspondence with any and all persons contacted during the
investigation, including the applicant.
Contracted Personnel
. Conduct a 10 paneldrug screen, determined by the City, at an approved laboratory and in
accordance with the procedures in Title 49 Code of Federal Regulations, Part 40,
. Conduct a level 2 criminal background screen. Gather all documents pertaining to any
criminal history, e.9., arrest report, court documents, etc.
o Provide a comprehensive report of the findings attaching all pertinent documentation.
Miami Beach
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AppendixC-Page14
62
BACKGROUND INVESTIGATIONS CLASSIFICATIONS:
Classification I - Sworn
Police Officer
Reserve Officer
Detention Officer
Classification ll - Non-sworn
Cdme Scene Technician
Domestic Violence Coordinator
Executive Office Associate
Firearm Specialist
Police Commander
Police Records Supervisor
Police Plans & Policies Manager
Public Safety Management and Budget Analyst
Public Safety Payroll Administrator
Police Records Manager
Public lnformation Officer (non-sworn)
Public Safety Specialist
Senior CSI
Senior Systems Analyst
Classification lll - Non-sworn
Account Clerk
Administrative Aide
Ad min istrative Assistant
CAD/RMS Manager
Clerk Typist
Crime Analyst
Data Entry Clerk
I nformation Technician
Municipal Service Worker
Network Administrator
Office Associate
Police Fleet Specialist
Police Photographer
Police Financial Assistant
Property and Evidence Technician
Records Technician
Records Unit Supervisor
School Crossing Guard
Victim's Advocate
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Appendix C - Page 15
63
Public Safety Communications Unit
Communications Operator
Communications Supervisor
Communications Manager
Complaint 0perator
Public Safety Communications Unit Director
91 1 Communications Records Custodian
Dispatcher
Fire Department
Firefighter
General Emplovees and Contractor Emplovees
All other civilian positions.
Miami Beach
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AppendixC-Page16
64
APPENDIX D
MIAMIBEACH
Speciol Conditions
RFP 2015-06 .|
-LR
Bockground lnvestigotions Services
PROCU REMENT DEPARTMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33139
65
1. TERM OF CONTRACT. The contract shall commence upon the date of notice of
award and shall be effective for two (2) years.
2. OPTIONS TO RENEW. The City, through its City Manager, will have the option to extend
for two (2) additional two-year periods subject to the availability of funds for succeeding fiscal
years.
3. PRICES SHALL BE FIXED AND FIRM: All prices quoted in the awardee's bid submittal
shall remain firm and fixed, unless amended in writing by the City.
3.1 COST ESCALATION. Prices must be held firm during the initial term of the agreement.
During the renewal term, the City may consider prices increases not to increase the
applicable Bureau of Labor Statistics (www.bls.gov) CPI-U index or 3%, whichever is less.
The City may also consider increases based on mandated Living Wage increases. ln
considering cost escalation due to Living Wage increases, the City will only consider the
direct costs related to Living Wage increases, exclusive of overhead, profit or any other
related cost.
4. EXAMINATION OF FACILITIES. N/A
5. PERFORMANCE BOND. N/A
6. DELIVERY REQUIREMENTS. N/A
7. WARRANTY REQUIREMENTS. N/A
8. BACKGROUND CHECKS. The contractor's corporate officers and its investigators must
successfully complete to a Miami Beach Police Department (MBPD) background investigation prior
to work commencing.
9. FAILURE TO PERFORM. Should it not be possible to reach the contractor or supervisor
and/or should remedial action not be taken within 48 hours of any failure to perform according to
specifications, the City reserves the right to declare Contractor in default of the contract or make
appropriate reductions in the contract payment.
10. ADDITIONAL SERVICES. Services not specifically identified in this request may be
added to any resultant contract upon successful negotiations and mutual consent of the contracting
parties.
Miami Beach
RFP 201s{61-LR
AppendixD-Pagel
66
APPENDIX E
g AAIAMIBEACH
Cost Proposol Form
RFP 2015-06 .|
-LR
Bockground lnvestigotions Services
PROCU REMENT DEPARTMENT.l700 Convention Center Drive
Miomi Beoch, Florido 33139
67
APPENDIX E
PROPOSAL TENDER FORM
Bidder affirms that the prices stated on the proposal price form below represents the entire cost of the items in
full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other
requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance. The Bid Price Form (Section 5)
shall be completed mechanically or, if manually, in ink. Proposal Tender Forms (Section 5) completed in
pencil shall be deemed non-responsive. All corrections on the Proposal Tender Form (Section 5) shall be
initialed.
Authorized Representative:
Address:
Telephone:
Email:
Authorized Representative's Signature:
Miami Beach
RFP 2015-061-lr
AppendixE-Page1
68
APPENDIX F
I nsuro nce Req uirements
RFP 2015-06 r -LR
Bockground Investigotions Services
PROCUREMENT DEPARTMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33139
69
b
:MIAMIBEACH
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1.000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability, Contractual Liability and Contractual lndemnity (Hold harmless endorsement
exactly as written in "insurance requirements" of specifications).
XXX 3. Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included.
-4,ExcessLiability-$-.00peroccurrencetofollowtheprimarycoVerageS.XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate,
_ 6. Other lnsurance as indicated:
_ Builders Risk completed value $_.00_ Liquor Liability $_.00_ Fire Legal Liability $_,00_ Protection and lndemnity $_.00_ Employee Dishonesty Bond $_.00_ Other $_,00
XXX 7. Thirty (30) days written cancellation notice required.
XXX 8. Best's guide rating B+:Vl or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
Miami Beach
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