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R7A-Adopt Second Amendment To Capital Budget For Fiscal Year 2014-15COMMISSION ITEM SUMMARY Gondensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the Second Amendment to the Capital Budqet for Fiscal Year 2014115. Ensure Value and Timely Delivery of Quality Capital Projects, lmprove Storm Drainage Citywide, and Data (Survevs. EnvironmentalScan. etc.): N/A ltem Summary/Recommendataon : Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP') serves as the primary planning tool for systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. The City's capital improvement plan process begins in the spring when all departments are asked to prepare capital improvement updates and requests on the department's ongoing and proposed capital projects. lndividual departments prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects. The CIP is updated annually and submifted to the City Commission for adoption. fhe 2014115 - 2018119 Capital lmprovement Plan and FY 2014115 Capital Budget was adopted on December 2,2014 by resolution 2014-28863. The First Amendment to the FY 2014115 Capital Budget was also approved on December 2,2014 by resolution 2014-28864. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the original budget. Administration recommends adopting the resolution for the second amendment to the FY 2014115 Capital Budget. The second amendment to the FY 2014115 Capital Budget totals an increase of $6,347,000 and a re- appropriation of $107,000 in order to provide additional funding to the following eight capital projects. 1. West Avenue/ Bay Road lmprovements2. Munis/ Energov Technology Project3. North Shore BandshellSound System Upgrade4. Police Station Building Firing Range Ventilation System Replacement5. Flagler Monument Solar lllumination6. lnformation & Communication Technology Contingency7. Scott Rakow & North Shore Swimming Pools8. Standardized Park Trash Receptacle Replacement Financial !nformation: Source of Funds:r OBPI Amount Account $1,500,000$ 197,000 $ 1 17,000 $ 233,000 $4.300.000 301-Capital Projects Financed by Other Funds 307- North Beach Quality of Life 125- Capital Renewal & Replacement 302- PAYGO 389- South Pointe Capital Total $6,347,000 *GEi'IIIAITEIi n//-i4B MIAMI$TACH DATE444 g MIAMIBEACH Cit1r of Miclmi Beoch, ,l700 Convention Center Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov COMMISSION MEMORANDUM TO: FROM: DATE: SUBJECT: MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2014115. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP") serves as the primary planning tool for systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. The City's capital improvement plan process begins in the spring when all departments are asked to prepare capital improvement updates and requests on the department's ongoing and proposed capital projects. lndividual departments prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects. The CIP is updated annually and submitted to the City Commission for adoption. The 2014115 - 2018119 Capital lmprovement Plan and FY 2014115 Capital Budget was adopted on December 2, 2014 by resolution 2Q14-28863. The First Amendment to the FY 2014115 Capital Budget was also approved on December 2, 201 4 by resolution 201 4-28864. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the original budget. Administration recommends adopting the resolution for the Second amendment to the FY 2014115 Capital Budget. Mayor Philip Levine and Members of fhe City Com Jimmy L. Morales, City Manager January 15,2015 445 Resolution Adopting the Second Amendment to the Capital Budget for FY 2014115 January 15,2015 Page 2 ol 4 SECOND AMENDMENT TO THE FY 2014/15 CAPITAL BUDGET The second amendment to the FY 2014115 Capital Budget totals an increase of $6,347,000 and a re-appropriation of $107,000 in order to provide additional funding to the following eight capital projects. 1. West Avenue/ Bay Road lmprovements: The first capital budget amendment approved on December 2,2014, partially funded a project change order previously approved on October 29,2014. The change order consists of street reconstruction along 10th, 14th and 17th Streets, West Avenue between 6th and 8th Streets, as well as an additional pump station on 17th Street and Alton Road. Of the $12.3 million of additional funding necessary for the change order, $8.0 million was funded through the first capital budget amendment. The remaining $4.3 million is proposed to be funded from the South Pointe Capital Fund balance. This funding source is now available to be spent on flooding/sea-level rise projects citywide following the approval of the new Convention Development Tax agreement between the City and Miami-Dade County in December. Prior Years' Aopropriations $29.942.008 January 15 Budqet Amendment 4.300.000 Prooosed Total Aopropriations $34,242,008 Munis/Energov Technology Proiect: This project will replace the City's current Eden ERP system with Munis, the City's current Permits PIus permitting and licensing software with Energov, and include a full business process review of all functional areas of both systems. Of the $7.2 million overall cost for the Munis/Energov project, $5.7 million was appropriated on July 30, 2014. The remainder of $1.5 million project budget would be funded from one- time FY 2013114 year end operating funds to be transferred to the "Capital Projects- Financed by Other Funds" Fund. Prior Years' Appropriations $5.700.000 Januarv 15 Budoet Amendment 1.500.000 Proposed Total Appropriations $7.200.000 2. 446 Resolution Adopting the Second Amendment to the Capital Budget for FY 2014115 January 15, 2015 Page 3 of 4 3. North Shore Band Shell Sound System Upgrade: This project requires a budget amendment to increase funding by $t97,000 based on the cost proposal received. The project was initially budgeted at $40,000. Pursuant to the City's ongoing contract for audio visual services, the Procurement department requested quotes from all pre-qualified contractors for the purchase and installation of AV Equipment at the North Shore Band, as specified by EDA following the sound modeling and test. The request for quotes resulted in one response from Pro Sound lnc. EDA has reviewed cost proposal and confirmed that it meets the requirements of the specifications as developed. On December 17,2014, the Commission approved the furnishing, installation, testing and equalization of an audio and visual system meeting the specifications of the House Sound System for the Band Shell, and further authorized a waiver of competitive bidding requirements to allow the Administration to negotiate a contract with Pro Sound, lnc. to complete said work. This amendment would be funded from the 307-North Beach Quality of Life fund balance. Prior Years' Appropriations s40.000 Januarv 15 Budoet Amendment 197.000 Proposed Total Appropriations $237.000 Police Station Building - Fire Range Ventilation System Replacement: This Replacement & Renewal project requires an additional $51,000 to accommodate higher cost of construction, owner's contingency, additional professional services and other soft costs. This amendment would be funded from the 125-Renewal & Replacement fund balance. Prior Years' Aoorooriations s487.120 January 15 Budoet Amendment 51.000 Prooosed Total Aporopriations $538,120 Flagler Monument Solar lllumination: This project requires an additional $233,000 in funding to accommodate the inclusion of structural and electrical designs as well as foundation and logistic factors, which were not previously considered in the original project. This amendment would be funded from the 302-PAYGO fund balance. Prior Years' Appropriations s89.000 Januarv 15 Budoet Amendment 233,000 Proposed Total Appropriations $322.000 4. 5. 447 7. Resolution Adopting the Second Amendment to the Capital Budget for FY 2014115 January 15,2015 Page 4 of 4 6. !nformation & Communication Technology Gontingency: This budget amendment would sweep $3,000 from leftover funds in five completed lT Tech projects and realign $76,000 of funding from the Tyler Cashiering project, which was included in the budget for the Munis/Energov project, to the lT Tech-Contingencies project for unanticipated needs that may occur during FY 2014115. Prior Years' Appropriations (current balance approximately $57,000) $403,722 January 15 Budqet Amendment 76.000 Proposed Total Aoorooriations $479.722 Scott Rakow & North Shore Swimming Pools: This budget amendment requires an additional $66,000 to fund emergency repairs at the Scott Rakow pool for electrical deficiencies which have been identified by an engineering inspection conducted. This amendment would be funded from the 125-Renewal & Replacement fund balance. Prior Years' Appropriations $86.460 Januarv 15 Budoet Amendment 66,000 Proposed Total Appropriations $152.460 Standardized Park Trash Receptacle Replacement: This budget amendment requires an additional $31,000 to fully fund the replacement of park trash receptacles throughout the city in FY 2014115. This amendment would be funded from funds previously allocated for the replacement of park picnic tables, which requires less funding than previously appropriated. Prior Years' Aoorooriations s40.000 January 15 Budqet Amendment 31.000 Prooosed Total Aporooriations $71,000 8. 448 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SECOND AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2014t15. WHEREAS, the final Capital lmprovement Plan for FY 2014115 - 2018119 and the final Capital Budget for FY 2014115 was adopted via Resolution 2014-28863 on December 2,2014: and WHEREAS, the first amendment to the Miami Beach Capital Budget for FY 2014115 was also adopted on December 2,2014 via Resolution No. 2014-28864; and WHEREAS, the proposed amendment to the FY 2014115 Capital Budget are included in 'Attachment A - Source of Funds" and "Attachment B - Program"; and WHEREAS, it is recommended the FY 2014115 Capital Budget be amended to add appropriations totaling $6,347,000 to eight projects, and re-appropriate $107,000 between existing projects highlighted in "Attachment C - Projects". NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, that the Mayor and City Commission hereby adopt the Second Amendment to the Capital Budget for Fiscal Year 2014115 as shown in Attachment A (Source of Funds), Attachment B (Programs) and Attachment C (Projects). PASSED AND ADOPTED this 1Sth day of January, 2015. ATTEST: PHILIP LEVINE, MAYOR RAPHAEL E. GRANADO, CITY CLERK APPROVED AS TO TONTVT & LANGUAGE &FORE)(ECUTIONM# 449 ATTACHMENT A FY 2014115 CAPITAL BUDGET SOURCE OF FUNDS Amended 1115115 NOTE: The lnformation Communication & Technology Contingency project and the Trash Receptacle Replacement project will be funded by funds previously appropriated to other projects. Fundinq Source Amended 11115114 Amended 1l15l1l Revised 2003 GO Bonds - Neighborhood lmprovement $ too,ooo $ 160,000 2003 GO Bonds - Fire Safety 625,000 625,000 2010 Parking Bonds Reso. 2010-27491 2,301,000 2,301,000 7th Street Garage 1,217,695 1,217,695 Capital Projects Financed by Other Funds 765,000 1,500,000 2,265,000 Capital Reserve 8,521,285 8,521,285 Convention Center 525,000 525,000 Soncurrency Mitigation 2,060,000 2,060,000 Equipment Loan/Lease 4,947,000 4,947,000 Fleet Management Fund 50,000 50,000 Half Cent Transit Surtax - Countv 2,333,000 2,333,000 lnfo & Communications Technology Fund 280,000 280,000 Local Option Gas Tax 336,000 336,000 MB Quality of Life Resort Tax Fund - 1%5,111,900 5,111,900 Miami-Dade County Bond 54,400,000 54,400,000 NB Quality of Life Resort Tax Fund - 1%2,787.000 197,000 2,984,000 Non TIF RDA n1.712.000 (11,712,000" Parking Operations Fund 2,270,000 2,270,000 Pay-As-You-Go 2,630,000 233,000 2,863,000 Proposed Future RDA Bonds 310,050,000 310,050,000 Proposed Future Resort Tax 1 Bonds 204,500,000 204,500,000 Proposed Future Water & Sewer Bonds 14,476,000 't4,476,000 Proposed Parking Bonds 59,500,000 59,500,000 Proposed Sormwater Bonds 51,876,000 51,876,000 RDA Garage Fund 2,719,000 2,719,00o Renewal & Replacement Fund 2,083,120 1 17,000 2,200,120 SB Quality of Life Resort Tax Fund - 1%1,870,000 1,870,000 Sanitation Enterprise Fund 375,000 375,000 South Pointe Capital 10,574,000 4,300,000 14,874,000 W&S GBL Series 2010 CMB Reso 2009-27243 458,000 458,000 Water and Sewer Enterprise Fund 150,000 150,000 Total Aoorooriation as of 01/15/1 5 $ 738,239,000 $ 6,347,000 $ 744,586,000 450 ATTACHMENT B FY 2014115 CAPITAL BUDGET PROGRAMS Amended 1115115 NOTE: The lnformation Communication & Technology Contingency project and the Trash Receptacle Replacement project will be funded by funds previously appropriated to other projects. Program Area Amenoeo 11t15114 Amended 1115115 Revised Bridges $283,000 $283,000 Sommunity Centers 42,000 42,000 Sonvention Center 522,013,000 522,013,000 !nvironmental 224,O00 224,000 Equipment 6,177,000 6,177,000 General Public Buildinqs 5,588,000 5,588,000 lnformation Technoloqv 280,000 1,500,000 1,780,000 Monuments 0 233,000 233,000 Parkino 833,000 833,000 Parking Garages 61,374,214 61 ,374,2',14 Parkino Lots 468,000 468,000 Parks 7,962,900 197,000 8,159,900 Renewal & Replacement 5,725.601 117,000 5,842,601 Seawalls 254,000 254,000 Streets/ Sidewalk lmps 94.153.393 4,300,000 98,453,393 TransiU Transoortation 8,771 ,000 8,771,000 Utilities 24,089,892 24,089,892 Total Appropriation as of 0l/15/15 $ 738,239,000 $ 6,347,000 $ 744,586,000 451 ATTACHMENT C CAPITAL BUDGET PROJECTS Amended 1115115 Capital Project Name Amended 11115t14 Amended 1115115 Revised Capital Budget Munis/ Eneroov Technoloov Proiect $ 5,700,000 $ 1,500,000 $ 7,200,000 WestAvenue/ Bay Road lmprovements 29.942.008 4.300.000 34.242.008 North Shore Band Shell Sound System Uoorade 40,000 197,000 237.000 Police Station Building Firing Station Ventelation 487.',120 51.000 s38,120 Flaoler Monument Solar lllumination 89.000 233.000 322.000 lnfo & Communication Technology Continoencv 403,722 76,000 479.722 Scott Rakow & North Shore Swimming rools 86.460 66,000 152.460 Park Trash Recepticle Replacement 40,000 31,000 71,000 Park Picnic Tables Replacement 71.000 (31.000 40.000 Tota $ 36.859.310 $ 6,423.000 $ 43,282,310 452 t* i E i{ fE*I E#Ei fiEEE E=f; HI !i: I#$ E} iE ;; ; $ $t ElEf fgft E;Ef si$ tt ;#; rifi E r i*ii 'i s r, ii*I,tltg;ttat*ii$Ei:IiiiEEEIEii!, Et ;= * ru tEi; *'Ei* gE*, iEs El u*i iEE Ei*iE*tgriEu*'ii,t*u*Eafs*E=,EEiETi ;Ee--*rEiic*EgE$gi*i$Eiiisiti$f:EE ;EEtrtEIiEesc. ii;giigiEiiuIEE;itgittgggtlEiiliiiEsii tt M $E ;=iee *;FEi ;I;;E ii gg r iIg iiiii iIilg EiEii ali iIiiiiIggiigg ;i les uei g;es'esiss *eEE!I s€[$$g ss oo -1occ IU LLIOE =9<d =f-o-* r.r\,/ oiurbP o ilIt lllil I IiI x o:J'<!e,ig: -i2:<lEl ! !cioi !i rc;o! 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