20140127 SCM AgendaI --. --. sl
-.-,..-,
1915.2015
MIAMIBEACH
Special Gity Commission Meeting
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
January 27,2015
Mayor Philip Levine
Vice-Mayor Joy Malakoff
Commissioner Michael Grieco
Commissioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
Comm issioner Jonah Wolfson
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Visff us at www.miamibeachfl.gov for agendas and video streaming of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the Gity Code of Miami Beach, entitled "Lobbyists," requires
the registration of all Iobbyists with the City Clerk prior to engaging in any lobbying activity
with the City Commission, any City Board or Committee, or any personnel as defined in the
subject Gode sections. Gopies of the City Code sections on lobbyists laws are available in the
Office of the City Clerk. Questions regarding the provisions of the Code should be directed to
the Office of the City Attorney.
To request this material in alternate format, sign language interpreter (five-day notice required), information
on access for persons with disabilities, and/or any accommodation to review any document or participate in
any city-sponsored proceedings, call 305.604.2489 and select 1 for English or 2 for Spanish, then option 6;ffY users may call via 711 (Florida Relay Service).
ln order to ensure adequate public consideration, if necessary, the Mayor and City Commission may move
any agenda item to an alternate meeting date. ln addition, the Mayor and City Commission may, at their
discretion, adjourn the Commission Meeting without reaching all agenda items.
AGENDA
Call to Order - 4:00 p.m.
Pledge of Allegiance
Requests for Additions, Withdrawals, and Deferrals
1.
2.
3.
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community
1
Commission Agenda, January 27,2015 SCM
REGULAR AGENDA
R2 - Gompetitive Bid Reports
R2A Request For Approval To lssue Request For Proposals (RFP) No. 2015-103-ME, For The
Development Of A Convention Headquarter Hotel Adjacent To The Miami Beach Convention
Center.
(Office of the City Manager)
R7 - Resolutions
R7A A Resolution Approving Addendum No. 4 To Request For Proposals No. 2014-294-ME, For
Design/Builder Services For The Miami Beach Convention Center Renovation And Expansion
Project (Project).
(Office of the City Manager)
End of Reqular Aqenda
2
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City of Miomi Beoch, I 200 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members Df the City
FROM: Jimmy L. Morales, City Manager
DATE: January 21,2015
SUBJECT: Updated Request to Hold a Meeting of the City Commission
Pursuant to 2.04 of the City Charter, I hereby request that a Special Meeting of the City
Commission be called in the Commission Chambers, Third Floor, City Hall, 1700 Convention
center Drive, Miami Beach, Florida, for Tuesday, January 27, 201s at 4:00 p.m. for the
following purpose:
. Approval of the Headquarter Hotel Request for Proposal (RFP).. Approval of an Addendum to the Miami Beach Convention Center Design Builder
Request for Proposal (RFP).
JLM / MH
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City of Miomi Beoch, ,l700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members oflthe City C/lpmission
FROM: Jimmy L. Morales, City Manager
DATE: January 12,2015
SUBJECT: Request to Hold a Special Meetinglof the City Commission
Pursuant to 2.04 of the City Charter, I hereby request that a Special Meeting of the City
Commission be called for Tuesday, January 27,2015 at 4:00 p.m. for the following purpose:
. Approval of the Headquarter Hotel Request for Proposal (RFp).
JLM / MH
4
R2
COMPETITIVE BID REPORTS
5
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To lssue Request For Proposals (RFP) No.2015-103-ME, For The
Of A Convention Headouarter Hotel nt To The Miami Beach Convention Center.
Item Su mmary/Recommendation :
On December '18, 2014, the Mayor and City Commission adopted Resolution No. 2014-28885
directing the Administration to prepare a Request for Proposal and a proposed lease for an 800 room
headquarter hotel located within the Convention Center Campus / District. A draft of RFP No.2015-
103-ME (the RFP) is attached as Exhibit "A".
KEY RFP REQUIREMENTS
1) HOTEL PROJECT REQUIREMENTS: Please reference item 4, Section 00100 of the RFP
(page 4).
2) MINIMUM QUALIFICATIONS: Please reference item 9, Section 00100 of the RFP (page 10).
3) EVALUATION PROCESS: Please reference Section 0300 of the RFP (page 23).
4) PROPOSAL SUBMISSION REQUIREMENTS: Please reference Section 0400, RFP 2015-103-ME
(page 25).
RECOMMENDATION
The Administration recommends that the Mayor and City Commission authorize the issuance of
Request for Proposals No. 2015-103-ME for the development of a Convention Headquarter Hotel
adjacent to the Miami Beach Convention Center.
lmprove alliance with key business sectors, namely hospitality, arts & international business with
a focus on enhanced culture, entertainment & tourism.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Financial I nformation :
Source of
Funds:
Amount Account
1
2
3
OBPI Tota!
Financial lmpact Summary:
Clerk's Office
Maria Hernandez, Extension 7284
-27-1 s\Hotel RFP\SUMMARY -
AGENDA fiEil flA AMIAMIBEACHDATE ,-E 7- IS6
r915.2015
MIAMIBEACH
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members the City
FROM: Jimmy L. Morales, City Manager
DATE: January 27,2015
SUBJECT: REQUEST FOR APPROVAL TO I REQUEST FOR PROPOSALS (RFP) NO.
2015.103.ME, FOR THE DEVELOPMENT OF A CONVENTION HEADQUARTER
HOTEL ADJACENT TO THE MIAMI BEACH CONVENTION CENTER.
ADMINISTRATION RECOMMEN DATION
Adopt the Resolution.
KEY INTENDED OUTCOME
lmprove alliance with key business sectors, namely hospitality, arts & international business
with a focus on enhanced culture, entertainment & tourism.
BACKGROUND
On September 10, 2014, the City Commission directed the Administration to prepare a traffic
study related to the development of a convention center headquarter hotel on the City
Commission approved site at the corner of 17th Street and Convention Center Drive, behind the
Fillmore Theater (Refer to Exhibit A). ln addition, the City Commission requested the
Administration prepare a schedule for the potential procurement of a hotel developer. The
proposed leasing of the City-owned hotel site to a private developer will require a referendum
with 60% voter approval.
On October 22, 2014, staff presented a schedule based on two election scenarios, and
ultimately recommended the November 2015 date, which does not require a special election.
The Commission emphasized that the traffic study should be completed before a decision to
move fonruard with the hotel developer procurement process could be made. A discussion item
was referred to the Land Use and Development Committee and the Planning Board to review
building parking requirements and height restrictions for the CCC District.
On December 18, 2014 the Mayor and City Commission adopted on first reading an Ordinance
modifying parking requirements for convention halls and convention hotels in the CCC (Civic
and Convention Center) District by lowering the Convention Hotel parking requirements to 0.4
spaces per unit, and increasing the height limit to 300 feet for hotels in the CCC District.
Ordinance No. 2015-3919 was adopted at the January 14,2015 Commission Meeting.
7
Convention Center Headquarler Hotel RFP
January 27, 201 5
Page 2
On December 18, 2014, the Mayor and City Commission adopted Resolution No. 2014-28885
directing the Administration to prepare a Request for Proposal and a proposed lease for an 800
room headquarter hotel located within the Convention Center Campus / District.
A draft of RFP No. 2015-103-ME (the RFP) is attached as Exhibit "A".
KEY RFP REQUIREMENTS
1. HOTEL PROJECT REQUIREMENTS
Please reference item 4, Section 00100 of the RFP (page 4).
2. MINIMUM QUALIFICATIONS
Please reference item 9, Section 00100 of the RFP (page 10).
3. EVALUATION PROCESS
Please reference Section 0300 of the RFP (page 23).
4, PROPOSAL SUBMISSION REQUIREMENTS
Please reference Section 0400, RFP 2015-103-ME (page 25).
TIMETABLE
lssuance of RFP January 29,2015
lssuance of Addendum with Form of Development
and Ground Lease Aoreement
February 18,2015
Pre-Submittal Meetinq February 26,2015 at 2:00 pm local time
Deadline for Receipt of Questions March 30,2015 at 5:00 pm local time
Prooosal Due April 10,2015 at 3:00 pm local time
Selection Committee lnterview/Rankino Mav 7,2015
Commission Approval Selection Mav 20,2015
Commission Approval of Referendum Language
and Development and Ground Lease Aqreement
July 27,2015
Lease Referendum November 3. 2015
CONCLUSION
The Administration recommends that the Mayor and City Commission authorize the issuance of
Request for Proposals No. 2015-103-ME for the development of a Convention Headquarter
Hotel adjacent to the Miami Beach Convention Center.
Attachments:
Exhibit A: Request for Proposals (RFP) No. 2015-103-ME (Draft)
JLM/MT/MH/AD
T:\AGENDA\201S\JanuaMMBCC - Special Commission Meeting 1-27-1s\Hotel RFP\MEMO - Approval to issue MBCC Hotel RFP 2015-103-ME - Final
with JS Edit.docx
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EXHIBIT A
Preliminory Droft 1 /23/ 1 5
REQUEST FOR PROPOSALS
FOR THE DEVELOPMENT OF A CONVENTION HEADQUARTER HOTEL
ADJACENT TO THE MIAMI BEACH CONVENTION CENTER
RFP No. 2015-103-ME
RFP ISSUANCE DATE:JANUARY 29,2015
P RE- P Ro Po SA L M E ET I N G DATE : t E B_BUABL2.0-a0I5AI 2 : Q0 Il4!Q QA Lf lM E
PROP0SAL DUE DATE:APBIL 10, 2015 AJ 3:00 PM LoCAL_TIME
ISSUED BY:
AAIAATIBEACH
Maria Estevez, Assisfanf Director
DEPARTMENI OF PROCUREMENI MANAGEMENT
1700 Convention Center Drive, Miami Beach, FL 33139
305.673.7000 x 7490 | MariaEstevez@miamibeachfl .gov
www.miamibeachfl.gov
I I RFP 20rs-rO3-ME
9
Prelrmirrory Droft 1 /23/ 1 5
TABLE OF CONTENTS
PAGE
00100. INSTRUCTIONS TO PROPOSERS:............ .............4
00200. BACKGROUND:......... .........17
00300. EVALUATTON PROCESS............... ......22
OO4OO. PROPOSAL SUBMISSION REQUIREMENTS .......24
APPENDIXES:
A. PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
B. SITE DIAGRAM
C. MIAMI BEACH STR MARKET DATA
D. MBCC EVENTS AND ATTENDANCE
E. PROPOSED HOTEL PROGRAM AREAS FORM
2 I RFP 20r5-r03-ME
10
Preliminory Drolt 1 /23/ 1 5
# MIAAAIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,
www.miamibeachfl.gov
DEPARTMENT OF PROCUREMENT MANAGEMENT
Tel: 305.673.7 490, Fax: 786.394.4006
PUBLIC NOTICE
REQUEST FOR PROPOSALS (RFP) No. 2015 _ (the "RFP")
FOR THE DEVELOPMENT OF A CONVENTION HEADQUARTER HOTEL
ADJACENT T0 THE MIAMTBEACH CONVENTTON CENTER (THE',PROJECT")
MiamiBeach, Florida
The City is seeking proposals from capable developers interested in submitting a proposal for the leasing of a City of
Miami Beach-owned site adjacent to the Miami Beach Convention Center for the development of an 800-room
convention headquarter hotel and other improvements as further described herein.
A Non-Mandatory Pre-Proposal Conference is scheduled for February 26,2015 at 2:00 pm local time at the
following location:
Miami Beach Convention Center
1901 Convention Center Drive
Miami Beach, Florida 33139
Attendance (in person or via telephone) to this meeting is not mandatory but strongly encouraged.
Proposers interested in participating in the meeting via telephone must follow these steps:
Web Address: https://global.gotomeeting.com/join/505 1 39557
To join the conference call:
Dial +1 (773)897-3000
Access Code: 505-1 39-557
Sealed proposals in response to this RFP must be received by the City of Miami Beach Department of Procurement
Management, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, by April 10, 2015 at 3:00 pm
local time.
Sincerely,*{ .?'t-* i
Alex Denis
Director, Procurement Management Department
3 | RFP 20r5-rO3-ME
11
1.
P'elrminory Droft ) i 231 15
()()1()(). INSTRUCTIONS TO PROPOSERS:
General. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City") as the
means for prospective proposers ("Proposers") to submit their qualifications, approach, conceptual design, and
financial and other terms for the City's consideration, with respect to the leasing of the 2.65 acre City -owned site
adjacent to the Miami Beach Convention Center ("MBCC'), as depicted in Appendix B to this RFP (the "Hotel
Site"), for the development, design, construction, and operation of a full-service convention headquarter hotel
with approximately (but not-to-exceed) 800 hotel rooms and related improvements ("Hotel"), including the
design, construction and operation of an enclosed overhead pedestrian walkway connecting the Hotel and the
MBCC ("Skybridge"), as each is more fully described in Section 3 below (collectively, the "Hotel Project").
All documents released in connection with this RFP, including all appendixes and addenda, whether included
herein or released under separate cover, comprise the solicitation, and are complementary to one another and,
together, establish the complete terms, conditions and obligations of the Proposers and, subsequently, the
successfulPropose(s), if this RFP results in an award. The successfulProposerthatenters into a Development
and Ground Lease Agreement ("Lease") with the City pursuant to this RFP shall be referred to herein as the
"Developer."
Public Participation. The role of the public sector in the Hotel Project will be limited to the leasing of the Hotel
Site at a market rate. The City shall not provide, nor should Proposers rely on, any public funding or public
financing for the Hotel Project. ln the event a Propose/s approach or business model contemplates the use of
MBCC meeting rooms or other space, any use of such MBCC space by the Proposer shall be at the MBCC's
prevailing/market rates and subject to availability.
Voter Referendum Required: Pursuant to Section 1.03(bX3) of the City Charter, the lease of the Hotel Site for
a term of 10 years or greater is subject to approval by vote of at least 60% of the voters voting thereon in a City-
wide a referendum ("Referendum"). The City anticipates placing the Referendum question on the ballot for the
November 3, 2015 general election, provided the Lease between the City and the Developer is finalized on or
before July 27,2015, in advance of the pertinent Miami-Dade County election deadlines relaied to submission of
ballot questions, The Lease shall be contingent upon voter approval in accordance with the City Charter. ln the
event the Referendum is not successful, the Lease shall be null and void.
Hote! Proiect Requirements: The Hotel Project shall include the following minimum requirements:
The Hotel must include approximately, but no more than, 800 separately keyed sleeping rooms capable of
individual rental on a day-to-day overnight basis to hotel patrons and guests; conference space for meetings
and other events, including ballroom and breakout rooms; kitchen facilities used for room service and
serving conference and meeting rooms; food and beverage operations of a size consistent with other food
and beverage or restaurant facilities at comparable convention hotels with a 4-diamond rating from the
American Automobile Association; at least one non-specialty retail facility which may consist of a sundry
and/or coffee shop selling products such as newspapers, coffee, overnight supplies and travel necessities;
and a pool, fitness center and spa. The Proposers may propose for the Hotel to include other elements or
operations (other than the prohibited uses specified below), provided all such elements or operations shall
be subject to City approval at the City's sole discretion.
ln accordance with the City's Land Development Regulations, the Hotel must include on-site a minimum of
0.4 parking spaces per room (including all ancillary uses), and the maximum height cannot exceed 300 feet.
The Developer will be responsible for demolishing any existing structures on the Hotel Site and the areas
adjacent to the Hotel Site that are depicted in Exhibit B as areas for removal or demolition, including the
Fillmore Theater annex and the building at 555 17th Street. The Developer will also be responsible for
2.
4.
b.
c.
a I RFP 20r s-r o3-ME
12
d.
e.
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Prelrminory Droft ) /23/ 15
design, permitting and construction of certain off-site improvements, including enclosing the Fillmore
Theater in the area of the demolition.
The Developer will be provided a non-exclusive easement to the service lane that currently services the
MBCC South loading docks and Fillmore loading docks.
The Developer will be provided an aerial easement over the service lane that currently services the MBCC
South loading docks, for the construction and operation of the Skybridge and its connection to the MBCC at
the second level. The Skybridge design shall be subject to the City's approval and shall be comparable in
quality of finishes and construction of the MBCC Renovation and Expansion Project (addressed more fully in
Section 00200 below).
The Developer shall be solely responsible for all costs and expenses associated with the development,
design, construction, equipping, and installation of all furniture, fixtures, equipment and other improvements
relating to the Hotel Project, its subsequent operation or use, and all alterations, repairs or replacements
thereof.
The Hotel must be operated continuously as a full-service convention hotel. The Hotel Project shall not be
used by Developer, nor shall Developer permit the use thereof, for any unlawful or illegal business, use or
purpose, or for any business, use or purpose which is immoral or disreputable (including without limitation,
"adult entertainment establishments"), or for any gambling or wagering of any nature or kind whatsoever
(whether or not such use is permitted by applicable law).
To the fullest extent possible, the design of the Hotel Project must complement its sunoundings and
minimize its impact on the neighborhood, as reasonably determined by City.
The City's interest in the Hotel Site and in the Lease awarded pursuant to this RFP, as the same may be
modified, amended or renewed, will not at any time be subject or subordinate to (a) any mortgage now or
hereafter placed upon Develope/s interest in the Lease, or (b) any other liens or encumbrances hereafter
affecting Develope/s interest in the Lease. City shall at all times have a first priority right to payment of rent
due to City under the Lease. The Lease shall contain commercially reasonable terms intended to facilitate
traditional financing.
The Developer must accept the Hotel Site in its "AS lS' condition, with all faults and patent or latent defects,
and with no representation or warranties by City of any kind whatsoever with respect to the Hotel Site or the
condition, feasibility, value or financial prospects of the Hotel Project.
The rights granted under the Lease shall be non-exclusive and City reserves the right to grant similar
privileges and similar leases to other lessees on other City-owned or leased property, and to take any and
all actions (including the leasing of City property other than the Hotel Site for any lawful purpose) that City is
permitted to take under federal, state, and local law.
Hotelguests can utilize the 1,400 parking spaces at the 17th Street Garage and the 800 spaces above the
MBCC for overflow parking at the prevailing market rates, on a first come/first serve basis and in the same
manner as available to members of the general public. All revenues generated by such parking shall inure
solely to the City.
Developer shall fund the costs associated with placing the Referendum on a general election ballot,
estimated at $25,000.
n. The flag of the Hotel must be an "Approved Brand," which shall mean (a) each of the following national hotel
operators but only if its reputation for quality and quality of operation, at the time Developer engages such
operator, is generally known and recognized by the hotel industry as not having substantially declined, as of
the time in question, in comparison to their reputation for quality and quality of operation as of the effective
date of the Lease: Marriott (e.9., the Marriott, Marriott Marquis or JW Marriott brands), Westin, Omni, Hyatt
Regency, Sheraton, La Meridien, or Hilton, or (b) any other hotel operator Approved by City in its sole
discretion.
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Room Block Requirements. The Developer must agree, and must cause any hotel operator to agree, to the
following minimum room block agreement ("Room Block Agreement") terms:
a. A City-wide Event is an event requiring a three-night stay with at least 1,500 guest rooms on peak
with at least 1 15,000 gross square feet of MBCC space utilized for one day or more while the event is
being held. A City-wide Event shall also include the annual Orange Bowl and any Super Bowl, even
though it may not utilize the MBCC.
(i) For City-wide Events that are to occur at least 30 months in the future, Developer will make
available for City-wide Events eighty percent (80%) of all guest rooms (and associated
suites), for up to 14 nights per calendar month. Developer can book rooms in excess of that
amount at its discretion, at the rate of its choosing.
(ii) For City-wide Events that are to occur between 18 and 30 months in the future, Developer will
make available for City-wide Events eighty percent (80%) of all guest rooms (and associated
suites) if rooms and space are available, and will make available for City-wide Events eighty
percent (80%) of all guest rooms (and associated suites) for one consecutive four-day period
each month. The Developer will determine the four-day period and will notify City on a
monthly basis. Developer can book rooms in excess of that amount at its discretion, at the
rate of its choosing.
b. Room Block Release
(i) City and the Greater Miami Convention & Visitors Bureau ("GMCVB') will provide Developer a
list of known release dates on a periodic basis (not less than semi-annual) listing all future
dates the Center cannot be utilized for City-wide Events due to maintenance, move in/out
periods, or any other reason ("Known Release Dates"). Developer will be free to book 100%
of the rooms on any of these dates. lf a Known Release Date is removed on a subsequent
list, the date(s) will fall back under this room block agreement unless the Developer has
already booked such dates(s).
(ii) Developer can seek a release of rooms from the City for in-house groups in the 30 months
and out period, and such release will be given unless (i) City/GMCVB is actively negotiating
with another group for the period covered by the request for release or (ii) City/GMCVB has
historically booked the dates covered by the request for release to a City-wide Event. lf a
release is given and a subsequent City-wide Event desires to use the previously released
6 | RFP 20rs-r03-ME
14
d.
e.
Prelirr,inory Drof t. ) /23 / i 5
dates, Developer will use its best efforts to accommodate the needs of the proposed City-
wide Event.
Room Block Pricing (excluding Super Bowl and Orange Bowl)
(i) Developer shall submit its initial offer to participate in a City-wide Event room block at a rate
determined in Develope/s sole discretion ("lnitial Offer").
(ii) Developer shall submit each January 1 a Minimum Event Block Rate Schedule (hereinafter
defined) and Special Event Block Rate Schedule (hereinafter defined) for each day for the
next five years.
(iii) The Minimum Event Block Rate Schedule shall be 105% of Develope/s good faith forecast of
the group room rates that will be included in the pro forma budget or that are used in
projections or forecasts by Developer in making its decisions, and planning for, group
bookings in the operation of the Hotel.
(iv) The Special Event Block Rate Schedule shall be 100% of Develope/s good faith forecast of
the group room rates that will be included in the pro forma budget or that are used in
projections or forecasts by Developer in making its decisions, and planning for, group
bookings in the operation of the Hotel.
(v) For up to 14 nights per calendar month, if prior to acceptance of the lnitial Offer, City
reasonably and in good faith believes that it might be in the City's best interest to require the
Developer to offer a City-wide Event an alternative rate structure, City may elect to require the
Hotel to offer a rate lower than the rate in the lnitial Offer, but in no event lower than the rate
in the Minimum Event Block Rate Schedule. lf the City-wide Event occurs beyond the five-
year schedule, the Minimum Event Block Rate shall be determined using a usual and
customary industry inflation factor as reasonably agreed upon by Developer, Operator and
CitY.
(vi) For up to six City-wide Events per year, if prior to acceptance of the lnitial Offer the City
reasonably and in good faith believes that it might be in the City's best interest to require the
Developer to offer the City-wide Event an alternative rate structure, City may elect to require
the Hotel to offer a rate lower than the rate in the lnitial Offer, but in no event lower than the
rate in the Special Event Block Rate Schedule. lf the City-wide Event occurs beyond the five-
year schedule, the Special Block Rate shall be determined using a usual and customary
industry inflation factor as reasonably agreed upon by Owner, Operator and City. City-wide
Events utilizing this clause count toward the maximum 14 nights per month subject to this
room block commitment.
Rooms booked pursuant to the Room Block Agreement will be subject to the normal booking policies
of the Developer, including advance deposits, cancellation periods and cancellation fees, etc.
The City intends for the Room Block Agreement to constitute a restriction against the Hotel Site,
running with the land.
Term shall continue until the earlier to occur of the following events: (i) the Convention Center is no
longer designated by the City as its principal convention center, or (ii) the Convention Center is no
longer operated and maintained in a manner consistent with other flrst-class convention centers, with
the standard for same to be set out in the Room Block Agreement.
f.
7 | RFP 20rs-r03-ME
15
Preliminory Droft 1 /2Si 1 5
6. Development and Ground Lease Agreement: The City will issue an addendum to this RFP by the date
outlined in the Anticipated RFP Timetable section with the form of the Lease. Following the selection of the
Developer, and prior to July 27,2015, the City and Developer must execute a binding Lease that will include the
minimum Hotel Project requirements and address the following topics/subjects:
a. Term of the Agreement.
b. Lease payment and related terms.
c. Develope/s evidence to City of the required private debt and equity financing.
d. Mechanisms for funding Develope/s equity and private debt.
e. Coordination of scheduling of construction of the MBCC, Convention Center Drive, and Hotel
Project.
f. The outside date by which all conditions for possession of the Hotel Site must take place; outside
date for Developer's construction loan closing; target dates for construction, including outside date
for commencement of construction and completion of construction, and opening date for the Hotel.
g. ldentification of the first Hotel Brand/lnitial Hotel Operator.
h. Covenant to continuously operate a full-service convention headquarter hotel and limitations on the
right of the Developer to change the Brand/Operator without prior City approval, except to other
Approved Brand/Operators.
i. Design development and planning for the Project, including:
i. The Develope/s responsibility for the planning, design, development and construction of
the Hotel, including the selection, engagement and paynient of architects, consultants,
contractors, subcontractors and others engaged in connection with planning, development
and construction of the Hotel.
ii. fhe City's role, in its proprietary capacity, in reviewing and providing input to the
conceptual plans, design development plans, and final plans and specifications relating to
the Hotel Project. The Lease will require prior City approval of any material change to the
City approved plans, which will not be unreasonably withheld. Notwithstanding the
foregoing, the Developer shall be solely responsible for obtaining all required final, non-
appealable approvals in accordance with the City's Land Development Regulations.
iii. Adherence to the minimum parking requirement and maximum height restriction.
iv. Hotel set-backs and landscape design consistent with the surrounding area.
v. Develope/s obligation with regard to construction, operation, and maintenance of the
Hotel Project, including Skybridge.
j. Execution of Ancillary Agreements
i. Execution of the Room Block Agreement and the joinder therein by the BrandiOperator.
ii. Execution of a Fillmore Loading Dock Easement, Convention Center Service Drive
t I RFP 2015-rO3-ME
16
7.
Preliminory Drcfr ) /23/ 15
Easement Agreement and the Skybridge Easement and License Agreement.
k. Other Terms, including but not limited to the following:
i. Limitations on assignment by Developer (other than as collateral for private debt
financing),
ii. Representations, warranties and covenants.
iii. Defaults and Remedies.
iv. lnsurance.
v. lndemnification and release.
PublicPurchase. The City utilizes PublicPurchase ( rywylzubliqpllqhqle eo11 ) for automatic notification
of competitive solicitation opportunities and document fulfillment, including the issuance of any addenda to
this RFP. Any prospective Proposer who has received this RFP by any means other than through
PublicPurchase must register immediately wilh PublicPurchase to assure it receives any addendum
issued to this RFP. Failure to receive an addendum may result in disqualification of a Proposal.
Proposal Submittal Team Members.
a. Required:
i. The City is seeking a commercial real estate developer experienced in the design,
construction, financing and/or operation of hotel properties ("Propose/'). For the avoidance of doubt, the
Proposer does not include third-party lenders or equity investors that may be associated with the Proposers.
The Proposer must have developed at least two (2) hotels with at least 500 rooms each within the last 20
years, and obtained predominantly (more than 50%) private financing (such as private commercial loans
and equity), for each such hotel.
ii. As part of their required submission, Proposers must identity the design or lead architect team
members only at this point in time (the "Design Team"). Design Team members must include the primary
design/lead architect, who must have designed at least one (1) completed hotelwith at least 500 rooms or
more within the last fifteen (15) years. Proposers do not need to include the "architect of record" at this
point in time. Other design team members (i.e. landscape designers, etc.) are not required, but can be
included in the submittal.
b. Other/Not Required:
i. Proposers may include construction firms as part of their proposal submission, but it is not
required.
ii. Proposers should specify which hotel brands Proposers intend to consider for the Hotel.
Proposers are not required to otherwise include hotel brands as part of their proposals at this
time (other than to identify hotel brands the Proposer intends to consider), unless the hotel
brand operator is itself a Proposer.
8.
r I RFP 201s-r O3-ME
17
Prelimrn(rry Droit 1 i 23/ ) 5
9. Minimum Qualifications: ln order for proposals to be deemed responsive, Proposers must meet the
minimum qualifications set forth below. Non-responsive proposers will be disqualified from
consideration.
a. The Proposer must have developed at least two (2) hotels with at least 500 rooms each within the
last 20 years, and obtained predominantly (more than 50%) private financing (such as private
commercial loans and equity), for each such hotel.
b. Proposers must identify a Design Team, with a primary design/lead architect, who must have
designed at least one (1) completed hotel with at least 500 rooms or more within the last fifteen
(15) years.
10. Anticipated RFP Timetable. The tentative schedule for this solicitation is as follows:
The City reserves the right to postpone the date for receipt and opening of proposals and will make a reasonable
effort to give at least five (5) calendar days written notice of any such postponement to each prospective
pr0p0ser.
1 1 . Proposal Submission: One (1) unbound original proposal, 20 copies, and one electronic PDF (in one file)
on a flash drive or CD must be received on or before the date stipulated in the Anticipated RFP Timetable
section. The original proposal and all copies must be submitted to the Department of Procurement
Management in a sealed envelope or container stating on the outside, the Proposer's name, address,
telephone number, RFP number, title, and due date. Any proposals received after time and date specified
will be returned to the Proposer unopened. The responsibility for submitting a proposal before the stated
time and date is solely and strictly the responsibility of the Proposer. The City is not responsible for delays
caused by mail, courier service, traffic, weather or any other occurrence.
lssuance of RFP January 29,2015
lssuance of Addendum with Form of Development and
Ground Lease Agreement
February 18, 2015
Pre-Submittal Meeting February 26,2015 at 2:00 pm localtime
Deadline for Receipt of Questions March 30, 2015 at 5:00 pm localtime
Proposal Due April 10, 2015 at 3:00 pm localtime
Selection Committee lnterview/Ran kin g llay 7 ,2015
Commission Approval Selection l(ay 20,2015
Commission Approval of Referendum Language and
Development and Ground Lease Agreement
July 27,2015
Lease Referendum November 3, 2015
r0 | RFP 20rs-]03-ME
18
Prelimrnory Drcit ) /ZZ/' | 5
12. Pre-Proposal Conference: A Pre-Proposal Conference will be held on the date and time specified in the
Anticipated RFP Timetable section. fhe pre-proposal conference will be held at the Miami Beach
Convention Centerlocated at 1901 Convention CenterDrive, Miami Beach, Florida 33139. Attendance (in
person or via telephone) to this meeting is not mandatory but strongly encouraged. Proposers interestedin participating in the meeting via a webinar can log into Web Address:
https://global.gotomeeting.com/join/505139557 or dial (773) 897-3000; Access Code: 505-139-557.
13. Procurement Contact; Any questions or clarifications concerning this solicitation shall be submitted to
Maria Estevez, 305-673-7490, mestevel@miamibeachfl,gov via email or in writing, with a copy to the City
Clerk's Office, Rafael E. Granado via e-mail: RafaelGranado@miamibeachfl.gov; or facsimile: 786-394-
4188. The RFP title/number shall be referenced on all correspondence. All questions or requests for
clarification must be received no later than the date and time in the Anticipated RFP Timetable section. All
responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum,
14. Pre-Proposal lnterpretations: Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at
pre-submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or
clarifications considered necessary by the City in response to questions. Only questions answered by
written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be
released through PublicPurchase. Any prospective Proposer who has received this RFP by any means
other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any
addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal.
Written questions should be received no later than the date outlined in the Anticipated RFP Timetable
section.
15. Cone 0f Silence: This RFP is subject to, and all proposers are expected to be or become familiar with, the
City's Cone of Silence requirements, as codified in Section 2-486 of the City Code. Proposers shall be
solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with,
and shall be subject to any and all sanctions, as.prescribed therein, including rendering their response
voidable, in the event of such non-compliance. Communications regarding this solicitation are to be
submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at
rafaelqranado@miamibeachfl .qov.
16. Modification / Withdrawals Of Responses: Proposer may submit a modified response to replace all or
any portion of a previously submitted response up until the due date and time. Modifications received after
the response due date and time will not be considered. Responses shall be irrevocable untilcontract award
unless withdrawn in writing prior to the due date, or after expiration of 120 calendar days from the opening
of responses without a contract award. Letters of withdrawal received after the response due date and
before said expiratlon date, and letters of withdrawal received after contract award will not be considered.
17. PostponemenUCancellation/Acceptance/Reiection: The City may, at its sole and absolute discretion,
reject any and all, or parts of any and all, responses; re-advertise this RFP; postpone or cancel, at any time,
this RFP process; or waive any irregularities in this RFP, or in any responses received as a result of this
RFP. Reasonable efforts will be made to either award the Lease or reject all proposals within one-hundred
twenty (120) calendar days after proposal opening date. A Proposer may withdraw its proposal after the
expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering
written notice of withdrawal to the Department of Procurement Management prior to award of the contract by
the City Commission.
18. Costs lncurred bv Proposers: Allexpenses involved with the preparation and submittalof responses, or
any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost
n I RFP 20rs-r03-ME
19
Preliminory Drofr 1 l23i i 5
and expense)of the respondent, and shall not be reimbursed by the City.
19. Exceptions to RFP: Proposers must clearly indicate any exceptions they wish to take to any of the terms in
this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be
included and clearly delineated, in writing, in the response. The City, at its sole and absolute discretion,
may accept or reject any or all exceptions and alternatives. ln cases in which exceptions and alternatives
are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the
RFP to which Proposer took exception to (as said term and/or condition was originally set forth on the RFP).
20. Florida Public Records Law: Proposers are hereby notified that all responses including, without limitation,
any and all information and documentation submitted therewith, are exempt from public records
requirements under Section 119.07(1), Florida Statutes, and s.24(a), Art. 1 of the State Constitution until
such time as the City provides notice of an intended decision or until thirty (30) days after opening of the
responses, whichever is earlier. Additionally, in the event an agreement is entered into with a proposer
pursuant to this RFP, Proposer agrees to be in full compliance with Florida Statute 119.0701 including, but
not limited to, agreement to: (a) Keep and maintain public records that ordinarily and necessarily would be
required by the public agency in order to perform the services; (b) provide the public with access to public
records on the same terms and conditions that the public agency would provide the records and at a cost
that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that
public records that are exempt or confidential and exempt from public records disclosure requirements are
not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and
transfer, at no cost, to the public agency all public records in possession of the contractor upon termination
of the contract and destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. All records stored electronically must be provided to the public
agency in a format that is compatible with the information technology systems of the public agency.
21. Negotiations: The City reserves the right to enter into further negotiations with the selected Proposer.
Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected
Proposer in the event the parties are unable to negotiate a contract. lt is also understood and acknowledged
by Proposers that no property, contract or legal rights of any kind shall be created at any time until and
unless a Development and Ground Lease Agreement has been agreed to; approved by the City; executed
by the parties, and approved pursuant to the Referendum.
22. Protest Procedure: Proposers that are not selected may protest any recommendation for selection of
award in accordance with the proceedings established pursuant to the City's bid protest procedures, as
codified in Sections 2-370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protests not timely
made pursuant to the requirements of the City's Bid Protest Ordinance shall be baned.
23. Observance Of Laws: Proposers are expected to be familiar with, and comply with, all Federal, State,
County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or
tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or
project contemplated by this RFP (including, without limitation, the Americans with Disabilities Act, fitle Vll
of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). lgnorance of
the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance.
24. Default: Failure or refusal of the selected Proposer to execute a contract following approval of such contract
by the City Commission, or untimely withdrawal of a response before such award is made and approved,
may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's
vendor list.
25. Conflict Of lnterest:
12 | RFP 20rs-ro3-ME
All Proposers must disclose, in their response, the name(s) of any officer, director,
20
Prelrminory Droit 1i23/ 15
agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City
of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either
directly or indirectly, an interest of ten (10%) percent or more in the proposer entity or any of its affiliates.
26. Proposer's Responsibilitv: Before submitting a response, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all
conditions and requirements affecting the fullperformance of the contract. lgnorance of such conditions and
requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the
Proposer from any obligation to comply with every detail and with all provisions and requirements of the
contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary
consideration on the part of the Proposer.
27. Relationship to The City: lt is the intent of the City, and Proposers hereby acknowledge and agree, that
the selected Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Propose/s employees, agents, and/or contractors, shall, under any circumstances, be considered
employees or agents of the City.
28. Public Entitv Crime: A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to public entity, may not be awarded
or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity,
and may not transact business with any public entity in excess of the threshold amount provided in Sec.
287 .017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted
vendor list.
29. Compliance with The City's Lobbyist Laws: This RFP is subject to, and all Proposers are expected to be
or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all
City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,
including, without limitation, disqualification of their responses, in the event of such non-compliance.
30. Debarment Ordinance: This RFP is subject to, and all proposers are expected to be or become familiar
with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code.
31 . Compliance with the Citv's Campaign Finance Reform Laws: This RFP is subject to, and all Proposers
are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in
Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to
any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of
such non-compliance.
32. Code of Business Ethics: Pursuant to City Resolution N0.2000-23879, the Proposer shall adopt a Code of
Business Ethics ("Code") and submit that Code to the Procurement Division with its response or within five
(5) days upon receipt of request. fhe Code shall, at a minimum, require the Proposer, to comply with all
applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and
ethics provision of the City of Miami Beach and Miami Dade County.
33. American with Disabilities Act (ADA): Call 305-673-7490 to request material in accessible format; sign
language interpreters (five (5) days in advance when possible), or information on access for persons with
disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673-
7000, Extension 2984.
r3 | RFP 20r5-rO3-ME
21
34.
35.
Prelrmrnory Drolt 1 /23i 1 5
Acceptance of Gifts, Favors, Services: Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of
this response. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any
gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official
duties.
Special Notices: You are hereby advised that this RFP is subject to the following ordinances/resolutions,
which may be found on the City of Miami Beach website:
hllU,lUieb.miamibeacnfl.q aspx?id=23S1034TJ4I
. CONE OF SILENCE..,... PROTEST PROCEDURES.. DEBARMENTPROCEEDINGS. LOBBYIST REGISTMTION AND DISCLOSURE OF FEES,. ... CAMPAIGN CONTRIBUTIONS BY VENDORS. CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
rssuES.. ........
CITY CODE SECTION 2486
CITY CODE SECTION 2.371
CITY CODE SECTIONS 2.397 THROUGH 2485.3
CITY CODE SECTIONS 2481 THROUGH 2406
ctw coDE sEcTtoN 2487
CITY CODE SECTION 2488
. PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETERANS AND TO STATE.CERTIFIED SERVICE.
DISABLED VETERAN BUSINESS ENTERPRISES. CITY CODE SECTION 2.374. FALSE CLAIMS ORDINANCE.... CITY CODE SECTION 7O.3OO. ACCEPTANCE OF GIFTS, FAVORS & SERVICES.... ... CITY CODE SECTION 2449
Note: Ordinances may be amended any time prior to the receipt of bids. The most recently approved ordinance
or version shall apply.
36. Occupational Health and Safetv: ln compliance with Chapter 442,Florida Statutes, any toxic substance
listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be
accompanied by a Material Safety Data Sheet (MSDS) which may be obtained from the manufacturer.
37. Environmental Regulations: The City reserves the right to consider a proposer's history of citations and/or
violations of environmental regulations in investigating a propose/s responsibility, and further reserves the
right to declare a proposer not responsible if the history of violations warrant such determination in the
opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or
violations, notices and dispositions thereof. The non-submission of any such documentation shall be
deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify
the City immediately of notice of any citation or violation which proposer may receive after the proposal
opening date and during the time of performance of any contract awarded to it.
38. Veteran Business Enterprises: Pursuant to City Code Section 2-374, lhe City shall give a preference to a
responsive and responsible Proposer which is a small business concern owned and controlled by a
veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%)
of the lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said
goods or contractual services for the lowest responsive proposal amount (or in this RFP, the highest
proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more
proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled
veteran business enterprise constitute the lowest proposal pursuant to an RFP or oral or written request for
quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and
service, then the award shall be made to the service-disabled veteran business enterprise.
ll I RFP 20rs-ro3-ME
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P'.eliminory Drtrlt 1 i23/ 1 5
39. Mistakes. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do
so will be at the Propose/s risk and may result in the Proposal being non-responsive.
40. Copyright, Patents & Rovalties. Proposer shall indemnify and save harmless the City of Miami Beach,
Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including
cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or
article manufactured or used in the performance of the contract, including its use by the City of Miami
Beach,Florida. lftheProposerusesanydesign,deviceormaterialscoveredbyletters,patent,orcopyright,
it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or
cost arising from the use of such design, device, or materials in any way involved in the work.
41. Manner of Performance. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable local, State, County, and Federal laws, rules, regulations and codes.
Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief
from responsibility. Proposer agrees that the services provided shall be provided by employees that are
educated, trained, experienced, certified, and licensed in all areas encompassed within their designated
duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license,
permit, or registration currently required by applicable laws, rules, and regulations.
42. Non-Discrimination. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246,as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. ln
accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall
prohibit (and cause hotel operator to prohibit) discrimination by reason of race, color, national origin,
religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or
disability in the sale, lease, use or occupancy of the Hotel Project or any portion thereof.
43. Laws, Permits and Regulations. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
44. Disputes. ln the event of a conflict between the documents, the order of priority of the documents shall be
as follows:
Any contract or agreement resulting from the award of this RFP; then
Addendum issued for this RFP, with the latest Addendum taking precedence; then
The RFP;then
The Proposer's proposal in response to the RFP.
45. lndemnification. The Developer shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and
costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result
of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to
or resulting from the performance of the agreement by the contractor or its employees, agents, servants,
partners, principals or subcontractors. The Developer shall pay all claims and losses in connection
therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of
the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and
attorney's fees which may be incurred thereon. The Developer expressly understands and agrees that any
insurance protection required by the Lease or otherwise provided by the contractor shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents
A.
B.
c.
D.
r5 | RFP 20r5-r O3-ME
23
46.
47.
Prelrmrnary Drolt ) /23115
and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration
or termination of the Lease.
Demonstration of Competencv. The City may consider any evidence available regarding the financial,
technical, and other qualifications and abilities of a Proposer, including past performance (experience), in
making an award that is in the best interest of the City.
Supplemental lnformation. City reserves the right to request supplemental information from Proposers at
any time during the RFP solicitation process.
RFP 2015-103-ME
24
Prelrrnrn0ry Droft 1 IZS t' ) 5
()O2()(). BACKGROUND:
1. Convention Center Renovation: The City is renovating and expanding the MBCC to "Class A" standards. ln
general, the Project includes all exhibit halls (500,000 sf), meeting rooms, pre-function, and support spaces such
as loading docks, kitchens, bathrooms, MEP systems, and exterior areas. ln addition, the MBCC is to be
expanded to accommodate a new 60,000 square foot ballroom and additlonal meeting space. Upon completion
the MBCC is to offer 186,900 square feet of ballroom and meeting space. The Project will also include the
conversion of approximately 880 surface parking spaces in the "P-Lot" into a 6.S-acre public park. Convention
Center Drive and the Collins Canal seawall will be refurbished. New parking replacing the existing spaces will
be incorporated on the roof of the building.
I l:--:l-r-tr
Ml5
Ground Level I.____ .l Second Level Third & Fifth Level
The MBCC is being renovated and expanded under a design-build contract. The City has hired Fentress
Architects as its Design Criteria Professional ('DCP'). Fentress has completed the Design Criteria Package and
the project is out to bid to shortlisted Design-Builders. Shortlisted Design-Builders include firms led by Clark
Construction and Hunt Construction. Bids are planned to be received on February 27,2015 and the City is
planningonselectingtheDesign-BuilderbymidApril20l5. ltisanticipatedthattheDesign-Builderwillfocuson
completing the construction documentation in 2015 and begin site work. ln 2016, the focus willbe on renovating
the North half of the MBCC and beginning the new ballroom construction to the North. ln 2017 the south portion
of the MBCC is to be renovated and the ballroom completed. ln 2018 the park and Convention Center Drive is
planned to be completed. The phasing schedule may change once the Design-Builder is selected. lt is hoped
that the proposed hotel will open in 2018, prior to the Art Basel event.
l7 | RFP 20rs-r03-ME
25
Preirrnincrry Dro[t 1 /23 / 15
*t&urt
,*effid[lrFs'
Washington Avenue
i******,&1.
ffiJfiF*tFr Srr{r.r..}d}rd
Park Master Plan
*}& .', r;
,W*t '
Conv. Ctr. Drive Adjacent to Hotel Site Washington Ave Ballroom (NE Corner)
Conv. Ctr. Drive Main Entrance
Outdoor Pavilion
Veteran's Memorial Park Pavilion
l8 | RFP 20rs-r03-ME
26
Existing Lobby
Existing Ballroom
Prelrm;nor! Drcft ) t Zli 15
New Lobby
New Grand Ballroom
New Lobby
New VIP Lobby New VIP Room
,i RFP 2015-103-ME
27
Prelin,inory Droft 1 /231 1 5
Miami Beach Hotel Market: Miami Beach
hosts a dynamic hotel market with a wide
array of hotel products ranging from exclusive
beachfront properties, to eclectic historic
hotels, to nationally branded hotels.
According to Smith Travel Research (STR),
the market includes more than 150 full-service
and select-service hotels and nearly 18,000
hotel rooms.
Since 1987, overall market occupancy has
averaged 68.6% and over the past four years
has been in the mid to upper 70%-range.
Occupancy was at its highest level in 2013 at
780/o and its second highest level in 2014 at
77Yo.
From an average daily rate (ADR)perspective, overallgrowth since 1987 has averaged 4.8% annually, growing
at a pace faster than inflation. Over the past decade, annual growth has averaged 6% and ADR is projected to
be $251 in 2014, an alltime high.
There are limited hotel development opportunities in Miami Beach. ln 1987, the market offered approximately
17,600 hotel rooms and in2014, the market offers approximately 17,900 hotel rooms.
Miami Beach comparable full service hotels
have also experienced solid performance and
are among the best performers in the nation.
To benchmark the market that the proposed
convention headquarter hotel will broadly
compete with, a STR Trend report is provided
for the following hotels:
. 1,440-room Fontainebleau Miami Beach. 790-room Loews Miami Beach Hotel. 627-room Eden Roc Miami Beach. 393-room The James Royal Palm. 349-room W Hotel South Beach. 308-room Shore Club South Beach. 251-room fhe Palms Hotel& Spa. 224-room Marriott Stanton South Beach. 9S-room Hilton Bentley
STR data was available for this set of hotels beginning in 1999. Since 1999, occupancy has averaged 70.60/0,
slightly higher than the overall market. Over the past four years, occupancy has been in the upper 70%-range
and is projected to finish 2014 al79%, the peak over the time period.
From an ADR perspective, growth has averaged 4.7%, similar to the overall market; however, rates at the
comparable hotels generate a premium of $50-$90 on average over the marketwide hotels. ln 2014, ADR at
the comparable hotels is projected to be $340 in 2014 as compared to $251 in the overall market.
See Appendix C for actual Market and Comparable Hotel SfR Trend Reports.
Market Hotel Perfbrmance
ilhrllllilllhr
t-;;;;;;;;tl^,i: .'* |
ilh!!lllklh
eo I nre 20r5-ro3-ME
28
Prelinrn0ry Droft I /231 1 5
MBCC Events: Since 2009, the MBCC has hosted between g4 and 134 events annually that have attracted
from 589,000 to 738,000 attendees. lt is estimated that these events and attendees generate from 103,000 to
nearly 230,000 hotel room nights annually over the same period. Note that in Fiscal 2010, Miami hosted the
Super Bowl, which mainly impacted citywide events and their respective room nights that were hosted at the
MBCC. ln 2014, the MBCC hosted 134 events that attracted 738,000 attendees that generated more than
141,000 room nights. See Appendix D fora listing of 2013 and2014 events and attendance figures.
MBCC
Events, Attendance and Room Nights
Numberof Room
Events Attendance Nights
FY 2009 94
FY 2010. 105
FY 2011
FY 2012
FY 2013
632,700 229,000
708,800 103,100
118 661,600 199,200
132 661,300 175,500
115
4.
FY 2014 134
'Super Bowl in Miami.
Source: MBCC and GMCVB.
589,700 132,600
738,000 141,400
Booking Policv Change: The MBCC room night impact has been hindered by the quality of the MBCC, lack of
an adjacent HQ hotel, and a booking policy that allows preferred booking of prime convention dates with several
non-room night generating events. The City is considering a new booking policy that places the focus on
providing booking priority to events that generate room nights. Specifically, the new booking policy is proposed
to provide that events can book the MBCC 24 months or more in advance provided that they utilize a minimum
of 1 15,000 sq. ft. of MBCC exhibit space and require a minimum of three nights with 1,500 hotel rooms occupied
on the peak night in Miami-Dade County. The City plans to consider this change in booking policy at its
February 2015 meeting.
Additional Documents: Prospective Proposers may access the following additional information about the Hotel
Site and MBCC Project at
a) The Design Criteria Package for the MBCC Project;
b) Hotel Site Survey;
c) MBCC Design Criteria Package civil drawings related to the Hotel site;d) Geotechnical report related to the MBCC site;
e) Amaresco geothermal system record documents;f) Phase I environmental Study for the MBCC site;g) Phase ll Environmental Study for the Hotel Site (available in early March); and
h) Asbestos demolitlon survey of the portion of the Fillmore Theater to be demolished and the 555 17th Street
building (available in early March).
6. No Warranties or Representations Bv Citv. Any information provided by City under this RFP is solely to
provide background information for the convenience of the Proposers. City makes no representations or
5.
2r I RFP 20r5-103-ME
29
Prelinrn0ry Dr,rft 1i23i ) 5
warranties, express or implied, of any kind whatsoever with respect to any of the matters identified in this RFP,
including but not limited to the matters referenced in this Division 00200.
22 | RFP 20r5-r03-ME
30
Prei,mrn,lr.y' Drc:r )/23, l5
OO3OO, EVALUATION PROCESS
1. Evaluation Committee Process. An Evaluation Committee, appointed bythe City Manager, shall meetto
evaluate each response in accordance with the requirements set forth in this solicitation. lf further
information is desired, Proposers may be requested to make additional written submittals and/or oral
presentations to the Evaluation Committee. The evaluation of responses will proceed in a two-step process,
as set forth below. Step 1 will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee. Step 2 will consist of the quantitative criteria established below, to be added to the
Evaluation Committee results by the Department of Procurement Management.
Step 1 Evaluation (100 Points). The Evaluation Committee shall meet to evaluate each response in
accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. ln doing so, the
Evaluation Committee may:
a. Review and score all responses received utilizing the Weighted Criteria
b. Short-list proposers to be further considered in oral presentations
c. lnterview selected proposers
d. Re-score interviewed proposers utilizing the Weighted Criteria
e. Recommend to City Manager
Proposers will be evaluated on the following Weighted Criteria
. 30 points - Hotel finance plan and Proposer financial capabilities. 25 points - Proposed financial and other terms of the Development and Ground Lease Agreement. 20 points - Hotel program, conceptual design and preliminary development budget. 10 points - Proposer experience and qualifications. 10 points - Design Team experience and qualifications. 5 points - Organization plan. 100 points - Total
Step 2 Evaluation (5 Points). Following the results of Step 1 Evaluation Qualitative criteria, the Department
of Procurement Management shall award an additional 5 points to any Proposer who is a State-Certified
Service-Disabled Veteran Business Enterprise.
23 | RFP 20rs-r 03-ME
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Prelrmrn0ry Droft 1 /23 i | 5
Evaluation Committee Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2
Points will be added to each Evaluation Committee member's scores by the Department of Procurement
Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below:
City Manager Process: Following the Evaluation Committee process, the City Manager will recommend to
the City Commission the Proposer he deems to be in the best interest of the City, or may recommend
rejection of all proposals. While the City Manager may consider the Evaluation Committee process, his
recommendation need not be consistent with the Evaluation Committee's results (including the scoring
results identified herein) and takes into consideration Miami Beach City Code Section 2-369, including,
without limitation, the following considerations:
a) The ability, capacity and skill of the proposer to perform the contract.
b) Whether the proposer can perform the contract within the time specified, without delay or interference.
c) The character, integrity, reputation, judgment, experience and efficiency of the respondent.
d) The quality of performance of previous contracts.
e) The previous and existing compliance by the proposer with laws and ordinances relating to the contract.
City Commission Process: The City Commission shall consider the City Manager's recommendation and
may approve such recommendation. The City Commission may also, at its option, reject the City Manage/s
recommendation and select another proposer, which it deems to be in the best interest of the City, or it may
also reject all responses.
Once the City Commission approves the ranking, the City will enter into contract negotiations with the top ranked
firm. lf the City and selected firm cannot agree on contractual terms, the City will terminate negotiations and begin
negotiations with the next ranked firm, continuing this process with each firm in rank order until agreeable terms can
be met or the procurement is terminated. Contract negotiations and execution will take place as quickly as possible
after selection.
2.
Committee
Member 1
Step 1
Points 82 76 80
Step 2
Points 10 7 5
Total 92 84 85
Rank I 3 2
Committee
Member 2
Step 1
Points 90 85 72
Step 2
Points 10 7 5
Total 100 92 79
Rank 1 2 3
Committee
Member 2
Step 'l
Points 80 74 66
Step 2
Points 10 7 5
Total 90 81 72
Rank 1 2 3
2a I RFP 20rs-ro3-ME
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Prelimrnory Drcrlt 1 i23/ 1 5
OO4O(). PROPOSAL SUBMISSION REQUIREMENTS
Proposal packages must contain all the information requested and executed documents as required. Proposal
packages which do not include all required documentation, or are not submitted in the required format, or do not have
the appropriate signatures on each document, may be deemed non-responslve. The City reserves the right to
request any documentation omitted. Proposer must submit the documentation within three (3) calendar days upon
request from the City, or the proposal may be deemed non-responsive. Proposal packages which are declared to be
non-responsive will receive no further consideration.
Proposers may not dictate the circumstances under which the documents are deemed to be confidential. Only the
Florida State Legislature may determine which public records are subject to disclosure and which are not. Moreover,
a private party cannot render public records exempt from disclosure merely by designating as confidential the
material it furnishes to the City. The desire of the private party to maintain privacy of certain materials filed with the
City is of no consequence unless such materials fallwithin a legislative created exemption to Chapter 119, Florida
Statutes. Proposers should assume that all documents submitted shall be available for public inspection and copying
in accordance with the Florida Public Records Act.
RESPONSE FORMAT
ln order to maintain comparability, facilitate the review process, and assist the Evaluation Committee in review of
responses, responses need to be organized and tabbed in accordance with the sections and manner specified
below. Hard copy submittals should be bound and tabbed as enumerated below, and contain a table of contents with
page references. Proposers should prepare their submittal on 8.5 x 11 paper. Please feel free to include other
materials, such as covers, appendices, brochures, etc. at your discretion. The recommended number of pages the
City desires for each submittal item is indicated below. These are recommendations only and actual pages may
exceed the recommendation.
Cover Page, Letter, and Table of Contents. The cover letter must indicate Proposer and be signed by same.
Proposal Overview. Provide a brief summary describing your proposal (recommend 2-3 pages)
Minimum Qualifications: Submit verifiable information documenting Propose/s compliance with the Minimum
qualifications section of this RFP.
3.1. Provide a list of at least two 500+ room hotels the Proposer has developed and obtained predominantly
private financing for within the last 20 years. For each hotel, include the hotel name, number of rooms,
square feet of meeting/ballroom space, year opened, project cost, and reference contact information.
3.2. Summarize the Design feam's qualifications and experience, with a primary design/lead architect who must
have designed at least one (1) completed hotelwith at least 500 rooms or more within the last fifteen ('15)
years.
Summarize the organizational structure of the team, including:
1. Organizational Chart: An organizational chart depicting the structure and lines of authority and communication.
lnclude a narrative that describes the intended structure regarding project management, accountability and
compliance with the terms of the RFP.
2. Key Personnel: ldentify all key personnel who will be assigned to the Project and their intended roles and
contact information for the orimarv individuals
25 | RFP 20rs-r 03-ME
33
P'elimrnory Droit I /23i I 5
those authorized to commit for the Proposer.
Other team members: Provide a list of any other key team members, such as additional financing resources,
construction, other design team members, etc. For each team member provide a description of their role,
relevant firm qualifications and experience, and resumes of key personnel.
Resumes: Provide resumes of the team's key personnel who will be assigned to the Project that demonstrate
their experience and qualifications, education and performance record. Provide two references for each key
person.
Local Employment: lnclude aspirational goals as a percentage of total project employment that will be City of
Miami Beach and Miami-Dade County residents. lnclude your approach to providing periodic reporting to
monitor success. At a minimum, the City shall require monthly progress reports to be submitted to the City
Commission documenting success throughout the Project duration.
Summarize the Proposer's experience with developing and financing convention hotels, including:
1. Company lnformation: Provide background information, including company history, years in business, number
of employees, and any other information communicating capabilities and experience. (recommend 1 page)
2. Relevant Experience: Summarize projects where the Proposer has developed and privately financed
convention hotels of similar size and scope as that described in this RFP. (Recommend 1 page per project)
Two of the projects must include hotels with 500 or more rooms each within the last twenty (20) years for which
the Proposer obtained predominantly private financing. All projects listed must include:
a. Project name, number of rooms, square feet of meeting and ballroom space, location and images
b. Design team name(s) and roles (designer, construction documentation, interiors, etc.)
c. Year project opened (or "in Design" or "Under Construction")
d. Summary of Propose/s role
e. ldentification of the individuals that worked on the project and will work on this project
f. Project development cost
g. Summary of project capital funding and Proposer's role in raising the capital
h. Summary of the role of the public sector, if any
i. Reference contact information
Summarize the Design Team's experience with designing completed convention hotels or similar projects, including:
1. Gompany lnformation: Provide background information, including company history, years in business, number
of employees, and any other information communicating capabilities and experience. (recommend 1 page)
2. Relevant Experience: Summarize projects where the design team has designed similar hotels as is described
in this RFP. (Recommend 1 page per project). List convention hotels first, followed by other similar projects.
For each project include:
a. Project name, number of rooms, square feet of meeting and ballroom space, location, and images
b. Design team names(s) and roles (designer, construction documentation, interiors, etc.)
c. Year project opened (or "ln Design" or "Under Construction")
d. Summary of Designe/s role
e. The names of the key project architects, highlighting any individuals who willalso work on this project
RFP 2015-103-ME
34
Prelimincry Droft I /')3/ ) 5
f.
g.
Project development cost
Reference contact information
Hotel Program: Provide a table summarizing the Hotel program utilizing the form in Appendix E.
Brands: Specify which hotel brand(s) you intend to consider for the Hotel. Each Proposer shall be solely
responsible to clear with the named hotel brand that there are no restrictions that would limit the brand's ability to
operate the hotel.
Preliminary Development Budget: Provide a summary of the development budget, including estimated
construction hard costs, architecture/engineering, furniture, fixtures and equipment (FF&E), development fee,
other soft costs and required fees, pre-opening/working capital, art in public places (1.5% of construction costs
per City Code Section 82-537), contingency and escalation, financing costs, and any other unique project costs.
Architectural Diagrams: Provide conceptual architectural diagrams of floor plans, elevations and renderings of
the proposed Hotel Project. lt is expected that the conceptual design for the Hotel Project will further the City's
design standards, and continue the City's legacy as a home to many architecturally significant buildings
designed by nationally and internationally-recognized architects. lt is further expected that the conceptual
design of the Hotel Project will be architecturally harmonious with the surrounding area, including the design for
the MBCC Renovation and Expansion Project (including its public park components), New World Symphony,
Soundscape Park, and Lincoln Road.
Schedule: Provide a development schedule outlining key design, constructlon start, and opening dates.
Site Lease: Summarize your proposalto lease the HotelSite, including 1)the desired term;2) percentage rent
in the form of a percentage of gross operating revenues (to include all revenues and income of any nature
derived directly or indirectly from the use or operation of the Hotel or the Hotel Site, consistent with the Uniform
System of Accounts for the Lodging lndustry, 1Oth Revised Edition); 3) a schedule of annual proposed fixed
minimum rent payment by year for the term, and 4) a summary of any other payments referenced in the form of
LeasetobeissuedbyAddendumonoraboutFebruarylS,20lS. Theannualrentpaidwillbethegreaterofthe
percentage rent or the minimum fixed payment. When assessing the net present value of percentage rent, the
City will calculate percentage rent using a common gross revenue proforma for each submittal.
Plan: Summarize your plan to finance the Hotel, specifying the planned level of Proposer equity participation,
planned level and identification of known third-party equity participation, planned level of third-party equity that
needs to be raised, expected financing role of the manager/operator, the amount of third-party debt,
relationships and history with lenders, and the willingness to provide the required level of any anticipated debt
guarantees.
Operating Pro forma: Provide a 1O-year hotel pro forma delineating operating statistics (ADR, occupancy,
RevPAR, F&B per occupied room night) operating revenues (Rooms, F&B, Telephone, Parking, other),
departmental expenses (Rooms, F&B, Telephone, Parking, other), undistributed expenses (administrative &
general, sales & marketing, repairs and maintenance, utilities), fixed expenses (management fees, lnsurance,
property taxes, site lease), and capital reserves.
Capital Cash Flows: Provide a 1O-year summary of the capital cash flows delineating net operating income's
application to debt and equity, including the calculation of annual leveraged and unleveraged cash-on-cost
returns. lnclude a summary of all material assumptions.
Financial Gapabilities: Provide the Proposer's most recent annual reviewed/audited financial statement with
the audito/s notes. Such statements should include, as a minimum, balance sheets (statements of financial
position) and statements of profit and loss (statement of net income). Also provide financial information for any
for anv other eouitv investor included in the , as well as related information ino the
1.
2.
4.
5.
27 | RFP 201s-rO3-ME
35
Prelimrn<lr,y' Droft i /23/ 15
investo/s track record with similar developments.
A Microsoft Word version of the form of the Development and Ground Lease Agreement will be issued as an
addendum by the date indicated in the Anticipated RFP Timetable section of this RFP. Proposers must clearly
indicate any exceptions they wish to take to any of the terms in this Agreement, and what, if any, alternative
proposed revisions are being offered. All exceptions and alternatives shall be included and clearly delineated by
redlining the City's form agreement in this tab. ln addition, a redlined Microsoft Word version shall be submitted on a
USB Drive. Notwithstanding the foregoing, in no event shall any of the Propose/s terms be inconsistent or in conflict
with the Hotel Project minimum requirements and the Room Block minimum requirements set forth in Sections 4 and
5of Division00l00oftheRFP; thefailuretoadheretosuchrequirementsshallrenderaProposernon-responsive.
Provide a completed Certification, Questionnaire & Requirements Affidavit (Appendix A) signed by the Proposer.
Provide any other information the Proposer believes will help the City understand the team's capabilities.
2S I RFP 20r5-103-ME
36
&
:
Prelirrrinory Droft 1 ,i23i 15
APPENDIX A
M AMIBTACH
Certificotion,Proposo
Ouestionnoire &
Req uire ments Affidovit
PROCUREMENT DEPARTMENT
1700 Conveniion Center Drive
Miomi Beoch. Florido 331 39
r I nre 20rs-ro3-ME
37
Prelrnrinory Droft 1 /23 / I 5
Solicitation No:
2014-294-l\llE
Solicitation Title:
Design-Builder Services for the Miami Beach Convention Center Renovation and
Expansion
Procurement Contact:
Maria Estevez
Tel:
305-673-7490
Email:
mestevez@miamibeachfl .qov
PROPOSAL CERT|FICATION QUEST|ONNAIRE & REQUIREfoIENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of
certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of
responsiveness, responsibili$ and other determining factors and compliance with requirements may be evaluated. This Proposal
Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and
executed.
1. General Proposer lnformation.
FIRM NAME:
No of Years in Business:No of Years in Business Locally: I No. of Employees:
OTHER NAME(S) BIDDER HAS OPERATED UNDER IN THE LAST 1O YEARS:
FIRM PRIMARY ADDRESS (HEADAUARTERS):
CITY:
STATE:
IELEPHONE NO.:
IOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO,:
ACCOUNT REP TOLL FREE NO,:
ACCOUNT REP EMAIL:
FEDEML TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:
any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial
information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in
accordance with contract requirements.
ro I nre 20r5-1os-ME
38
2.
Prelim rno ry Drcf t ) i')3 / ) 5
Veteran Owned Business. ls Proposer claiming a veteran owned business status?
l-_l ves [-_l r.ro
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation
proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of
Florida or United States federal government, as required pursuant to ordinance 2011-3748.
Conflict Of lnterest. All Proposers must disclose, in their proposal, the name(s) of any officer, director, agent, or
immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach.
Further, all proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest
of ten (10%) percent or more in the proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate
family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers
must also disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%)
percent or more in the proposer entity or any of its affiliates
References & Past Performance. Proposer shall submit at least three (3) references for whom the proposer has
completed work similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2)
Contact lndividual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services
Provided.
Suspension, Debarment or Contract Cancellation. Has proposer ever been debarred, suspended or other legal
violation, or had a contract cancelled due to non-performance by any public sector agency?
[__l vEs [__l r.ro
SUBMITTAL REQUIREMENT: lf answer to above is "YES," proposer shall submit a statement detailing the reasons
that led to action(s).
Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign
Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely
responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,
and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their proposals, in the
event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a
controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest
indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a
candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach.
Code of Business Ethics. Pursuant to City Resolution N0.2000-23879, each person or entity that seeks to do
business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement
Management Department with its response or within five (5) days upon receipt of request. The Code shall, at a
minimum, require the proposer, to comply with all applicable governmental rules and regulations including, among
others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. ln lieu of submitting Code of
Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of
Miami Beach Code of Ethics, available at www.miamibeachfl.gov/procuremenU.
3
4.
5.
6.
il | RFP 2Or5-ro3-ME
39
7.
8
9.
Prelirr,inr:ry Drolr i / 23 i 1 5
Prevailing Wage: lntentionally omitted.
Equal Benefits for Employees with Spouses and Employees with Domestic Partners. lntentionally omitted.
Public Entity Crimes. Section 287 .133 (2)(a), Florida Statutes, as currently enacted or as amended from time to time,
states that a.. person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a proposal, Proposal, or reply on a contract to provide any goods or services to a public
entity; may not submit a proposal, Proposal, or reply on a contract with a public entity for the construction or repair of a
public building or public work; may not submit proposals, Proposals, or replies on leases of real property to a public
entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity; and may not transact business with any public entity in excess of the threshold amount provided
in section. .287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the
convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,
Proposer agrees with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on
convicted vendor list.
10. Have you ever failed to complete any work
l-_l vEs
awardedL]to you? lf so, where and why?
NO
12.
SUBMITTAL REQUIREMENT: lf yes, submit information on project, agency, agency contact and reason why
contractor failed to complete work.
11. Has a surety company ever intervened to assist a governmental agency or other client of the Proposer in completing
work that the Proposer failed to complete?
[-l ves [-_l r.ro
SUBMITTAL REQUIREMENT: lf yes, submit owner names, addresses and telephone numbers, and surety and project
names, for all projects for which you have performed work, where your surety has intervened to assist in completion of
the project, whether or not a claim was made.
Bankruptcy. Has the Proposer filed any bankruptcy petitions (voluntary or involuntary) which have been filed by or
against the Proposer, its parent or subsidiaries or predecessor organizations during the past five (5) years. lnclude in
the description the disposition of each such petition.
l__l vEs [__l No
SUBMITTAL REQUIREMENT: lf yes, list and describe all bankruptcy petitions (voluntary or involuntary) which have
been filed by or against the Proposer, its parent or subsidiaries or predecessor organizations during the past five (5)
years. lnclude in the description the disposition of each such petition.
Litigation History. Has Proposer or any principal or employee of the Proposer (relating to professional endeavors
only) been the subject of any claims, arbitrations, administrative hearings and lawsuits brought by or against the
Proposer or its predecessor organization(s) during the last five (5) years, including any disputes with hotel brands or
hotel operators within the last ten (10) years.
l-__l vrs [__l r.ro
SUBMITTAL REQUIREMENT: lf yes,listallcase names;case, arbitration orhearing identification numbers;the name
of the project over which the dispute arose; a description of the subject matter of the dispute; and the flnal outcome of
the claim.
13.
u I nre 20r5-103-ME
40
14.
15.
16.
Preliminory Droft 1 /23/ 1 5
Has the Corporation, Officers of the Corporation, Principal Stockholders, Principals of the Partnership or Owner of Sole
Proprietorship ever been indicted, debarred, disqualified or suspended from performing work for the Federal
Government or any State or Local Govemment or subdivision or agency thereof?
f---] vrs [-_-] ruo
SUBMITTAL REQUIREMENT: lf yes, list the specific cases and the charging agency.
Principals. Provide the names of all individuals or entities (including your sub-consultants) with a controlling financial
interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10o/o or more of the
outstanding capital stock in any corporation or a direct or indirect interest of 10o/o or more in a firm. The term "firm" shall
mean any corporation, partnership, business trust or any legal entity other than a natural person.
Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the
solicitation which may provide additional information to proposers or alter solicitation requirements. The City will strive
to reach every proposer having received solicitation through the City's e-procurement system, PublicPurchase.com.
However, proposers are solely responsible for assuring they have received any and all addendum issued pursuant to
solicitation. This Acknowledgement of Addendum section certifies that the proposer has received all addendum
released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result
in proposal disqualifi cation.
lnitialto
Confirm
Receiot
lnitial to
Confirm
Receiot
lnitial to
Confirm
Receiot
Addendum 1 Addendum 6 Addendum
11
Addendum 2 Addendum 7 Addendum
12
Addendum 3 Addendum 8 Addendum
13
Addendum 4 Addendum 9 Addendum
14
Addendum 5 Addendum
10
Addendum
15
lf additional confirmation of addendum is required, submit under separate cover.
Art in Public Places (AIPP): By virtue of submitting a proposal to this RFP, Proposer certifies that is will comply with
the Art in Public Places (AIPP) requirements of the City pursuant to Sections 82-536 to 82-612 of the City Code without
limitation and that any resulting prolect plans, designs and guaranteed maximum price (GMP) shall be fully compliant
with the AIPP requirements.
Minimum Hotel Project and Room Block Requirements. By signing the Proposer Certification required as part of
this RFP, Proposer hereby certifies that its proposal submission adheres to and satisfies the minimum Hotel Project
requirements set forth in Sections 4 and the Room Block requirements set forth in Section 5 of Division 00100 of this
RFP, and that, if selected, all such terms shall be included in the Lease.
Proposer specifically acknowledges and agrees that the failure to comply with and/or agree to the foregoing
requirements referenced in Sections 4 and 5 of Division 00100 of this RFP shall render Proposer non-responsive.
17,
18.
$ I RFP 20rs-r03-ME
41
Preiimrnor/ Droft 1,/23i i 5
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
ln its sole discretion, the City may withdraw the solicitation either before or after receiving Proposals, may accept or reject Proposals, and
may accept Proposals which deviate from the solicitation, as it deems appropriate and in its best interest. ln its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. lt is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. lnformation is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Government-in{he-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final un-appealable
judgment by a court of competent jurisdiction which imposes on the City any liabilig arising out of this solicitation, or any response thereto, or
any action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages.
u I nre 20rs-ro3-ME
42
Preirmrnary Drolt 1/2Si l5
The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
ln the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
ss N nre 20rs-ro3-ME
43
Prelrrn rno ry Drof t ) i 23 i' 1 5
Name of Proposer's Authorized Representative:Title of Proposer's Authorized Representatrve:
Signature of Proposer's Authorized Representative:Dale:
State of FLORIDA On this _day of _, 20_, personally
appeared before me _ who
County of stated that (s)he is the
, a corporation, and that the instrument was
signed in behalf of the said corporation by authority of its board of
directors and acknowledged said instrument to be its voluntary act
and deed, Before me:
of
I hereby certify that: l, as an authorized agent of the Proposer, am submitting the following information as my firm's
Proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of Proposal submitted; Proposer has not divulged,
discussed, or compared the Proposal with other Proposers and has not colluded with any other Proposer or party to any
other Proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this Proposal,
inclusive of the Certification, Questionnaire and Requirements Affidavit are true and accurate.
36 | RFP 20r5-rO3-ME
44
APPENDIX B
b
:MIAAAIBEACH
Hotel Site
P,elirnrnory Drul, i /23i I 5
PROCUREMENT DEPARTMENT
l70O Convention Center Drive
Miomi Beoch. Florido 33139
sr I nrn 20r5-ro3-ME
45
Preliminory Droii 1 i23i | 5
$ [ $:\llgf _Er,\s E Ll E Nr
IDCE OF lilBCC AREA WITHIN
NEW HOTEL SITE
2.65 ACRES /
11s,265 SQFT
It,f€w Pr
r &IENOAL lO trIt O(IOrl€
a'J::----:---l - - -
ri
ilt-ta'- : Ar'ta?t IrOTf;Nr$*. rllLxmE
F&$mHg r() sE
t0Affif{s r{ElrcvEp
GA$EUSlrY
O}IIACRI:
r0.t15 sQFr
ffr{ mBfi T0 s*
ITEM(}l/IS
{$
lCle!(
*$
9H,Xo I
!l.tsr'
ur
ii
ti
---J
ra I nre 20r5-ro3-ME
46
Pr"elimrnory Drolt 1 /23/ 1 5
APPENDIX C
b
:MIAMIBEACH
Miomi Beoch
STR Trend Reports
PROCUREMENT DEPARTMENT
I200 Convention Center Drive
Miomi Beoch, Florido 331 39
lr I nre 2ors-ro3-ME
47
Prelimrn,rry Droft ) l'23i ) 5
APPENDIX D
AAIAMIBEACH
MBCC
Events ond Attendonce
PROCUREMENT DEPARTMENT
1700 Convention Center Drive
Miomi Beoch, Florido 331 39
o I nrn 20r5-ro3-ME
48
Preliminr:ry Droir ) /23,/ l5
sta.t Date End Date
10126113 t0l26lL3
tllr4lt3 Lllr4/13
t2l0slL3 L2l05lt3
t2l0slr3 12105113
12106/t3 L2l06lt3
t2106/13 7zl06lt3
L2106113 t2l06lt3
LZ/07113 L2l07lt3
L2l07lt3 t2l07lL3
t2l07lL3 L2107173
rzltsll3 L2llsl73
0Ll23lL4 0U23174
0Ll24lL4 0u24lr4
05lt7lt4 0slL7lt4
05/23114 0s/261t4
05129174 06102114
091031).4 091031t4
091t6/74 o9lt6lL4
09lBlr4 09123114
t0ll2l!3 L0lL3lt3
t0l25lt3 L0lz7lr3
11/08/13 tULTlr3
1zl04lt3 t2l08lt3
0L/02114 011061t4
oL/30/14 021031t4
0u3ut4 02l0ut4
02/131t4 02lt7lr4
02/z2lt4 021221t4
031?!lL4 03124114
04lLLl74 04113114
Mlt3l74 04173174
Mlt9l14 04lt9lt4
04126114 04126114
0sl05lt4 051c6,114
0sl08lt4 05lfilr4
0sl20lL4 0s120174
051301L4 06l0LlL4
051291L4 06/021L4
06106114 061081L4
06108114 061081L4
061231t4 061241t4
061281t4 061281t4
07103114 071061t4
07lt0lL4 07l1uL4
07lz7lL4 07127114
071261t4 071261t4
07l3uL4 08l0ur4
081291t4 09102114
08lz9lL4 081311L4
09127114 09128114
fY 20L4
Description
Save Dade Halloween Ball
VIP Drivers Party
Citi Private Reception
Boca Museum ofArt Reception
NSI Insurance Group - Vistage
ArtNexus Museum Circle 2013
Mount Holyoke College Reception
John Hopkins University Alumni Reception
Washington University in St Louis Brunch Reception
George Washington University Alumni House
Children's Holiday Party
Millionaires Club Award Celebration
World Gate Reception
MBSHS Prom 2014
Memorial Day Week-end Meal Program
JP Morgan Chase
MBCC Incard Anniversary
World Outcames Miami 20U
LGBT Visitors Center(Pink Flamingo Event)
Sweat USA Fitness & Wellness Festival
Miami Beach Antique lewelry & Watch Show
43 Annual South Florida Auto Show
Art Basel in Miami Beach
Discover the Dinosaurs
Original Miami Beach Antique Show
The Nissan Total Health & Fitness Expo - Presented by The Miami Herald & El Nuevo Herald
Progressive Insurance - Miami International Boat Show
Solefest Miami Sneaker Convention Tradeshow
Miami Home Design & Remodeling Show
Dinosauria Experience
Aging Healthy Fair
The Sole Xchange
Forgiato Fest
eMerge Arnericas Technology Conference
MGLFF Sceening (Miami Gay & Lesbian Film)
Autism Today 2014
South Florida Boat Show
NACA Save the Dream Tour
World Vapor Expo
Solecon
Hang Suites Tradeshow
Rene Mey Spiritual Conference
Florida Supercon
MTO Reg & Comedy Show
Monster Energy DUB Show Tour
The Solexchange
US Marshals lewelry Auction
Miami Home Design & Remodeling Show
Miami New Construction Show
Mlami Spa Aesthetic and Wellness Expo
Tvpe
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Eanquet
Banquet
Banquet
Banquet
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Attendance
880
50
95
40
25
L5
90
40
L20
0
500
100
600
4s0
4,500
30
800
300
200
2,000
950
140,000
70,000
19,732
12,000
35,000
r49,980
400
3s,000
3,000
400
500
2,000
5,000
675
t20
s,000
1,500
3,460
2s0
200
70
32,t50
s00
3,s00
700
30
16,000
7,000
250
{l I RFP 2Ors-rO3-ME
49
Start Date End Date
r0/t6lt3 t0lt9l13
1012s/13 10126113
0tlz2l14 0rl24lL4
041301t4 0sl0t/14
06l2slr4 06lz8lt4
L0l06lL3 Lolo6l13
t0l20lt3 L0l20lt3
1L107/t3 Ltlt0ll3
ttl07lt3 7u07lL3
0L/L4/14 0t175/t4
0ut8lt4 011t8174
011231L4 0U23114
01123114 011231t4
0ll2slL4 0tl26lt4
01129/14 0tl30lt4
o3l03ll4 03lult4
03130114 03130114
04105114 04106114
041071t4 041071t4
04lL6lL4 041t8114
041251t4 04l2slL4
041251t4 Ml25lr4
0sl08lt4 05lL3lt4
05lt5lL4 05118114
0slt4lL4 051141t4
0s129114 05lz9lt4
06104114 06104114
06106174 0612711.4
071301L4 07/3t/t4
08l0llL4 0810t174
08ll8lt4 081L8114
081201t4 081201t4
o8l2ut4 081211L4
08125114 09125114
08/29114 081291t4
09103114 09103/t4
09103114 091041t4
091t2174 09lLzlL4
091t6174 091t7/14
10/08/13 10/08/13
10/08/13 10109113
10/18/13 L0lL8lL3
r0l26lt3 1ol27lr3
1tl02lt3 LLl05lL3
rllrTlt3 ttlLTlL3
ra$qB plwlL3
12lt8ll3 LZlLSlt3
0ll1uL4 0L112/t4
0Ll2uL4 0L|2UL4
0tl25lt4 0U26lL4
P'elr
D6cription
4Life International Convention
Team Global Convention burger king was in september / not october
5UNX
Going Global -British Council
MASCC/ ISOO 2014 International Cancer Care Symposium
Healing Powers of Master Turyan
El mensaje que cubrira toda la tierra
Mama Gena's School of Womanly Arts
Fire Lieutenant Exam
UNUM Leadership Meeting
Holistic Globe Networks
Adlievers Team Rally
Midwest Expansion Leaders
Bitcoin Miami
Team GOIO 2014
BikBok Angels-The Miami Missions
Ater Tumti
Ash the Experience Workshop
PDRI Customs Broker Exam
The Impact Conference @ Sustainatopia
Southern Dist. of FL Bench and Bar Conf. 2014
Diversity Day/Youth Empowerment Conference
The Reconnection Seminars
17th Annual Pediatric Board Review C-ourse
NAF Studenvlndustry Conference
Whole Foods Corpocte Meeting
GMCVB Marketing & Planning Rebeat
New Generation Leadership & Workforce Institute
12th Annual Pregnant Women, Infants. and Toddlers Conference
The Adobe Photoshop Down & Dirty Master FX Tour with Corey Barker
Art Basel Annual Training
The Setai Job Fair
Churdr Event
Thompson Hotels lob Fair
IATSE Training
Rene Mey Spiritual Convention
Bus Operator Exam
Volunteer Florida 20th Annive6ary
LexisNexis Risk Solutions "SCORE" Team Meeting
Fiesta Bowl
The Setai Mlami Beach lob Fair
The Setai Miami B€ach
America's Got Talent Casting Call
Qi Activation Tour
Titans of Dance Workshop
Photo Shoot
Shelbome Wyndham Grand Hotel Career Fair
Volleyball Tournament
The setai Job Fair
Healthy, Sexy, & Delicious
rntnsry D.Ort t/)t/t\t / LJ/ t -t
Attendance
8,500
6,300
7,000
1,500
88s
400
s00
470
36s
65
290
300
200
550
70
280
300
400
95
200
723
400
2so
220
t,700
250
2so
75
300
200
100
50
600
s00
0
110
t,700
920
30
750
155
100
2,s00
470
800
360
100
3,000
100
L2
Type
Convention
Convention
Convention
Convention
Convention
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meetinq
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meetinq
Special Event
Sp€cial Event
Sp€cial Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
rz I ere 20r5-ro3-ME
50
Start Dab End Date
02122174 021221t4
03/t6174 031161t4
041061L4 04106114
04127114 041271t4
osl\slL4 05lt8lt4
0s/L7114 05lt7lL4
0sl30lt4 06l0uL4
061071L4 061071t4
07l1ut4 071L3114
09127114 09/28114
10/0u13 10/03/13
10/03/13 t0l06lL3
L0lL0l13 L0l10lL3
t0l28lt3 t0l29lt3
0tlLut4 0Llt3lt4
oLl16lt4 0L/L6114
0L/221t4 0tl24lt4
0Llz9lL4 0tl3ut4
02127114 03l0tlL4
02lz7lr4 02128114
03lrLl!4 031131t4
03lL9lr4 0312t/14
031241t4 03129114
03129114 03131174
04l0slt4 0410711.4
04108114 04lLolL4
04110114 04lL0lL4
06/09114 06113114
06lL9lL4 06121114
06ll7lt4 06/ruL4
07lt9lt4 071221t4
081061t4 08/08/14
09/081t4 09lL0lt4
091t6t14 09h7tt4
Type
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
l,tq
Attendance
4,000
25
2,000
2,800
7,000
320
200
10
150
1,600
7,800
12,000
800
4,OOO
10,600
3,100
4,000
3,500
8,000
982
11,000
1,833
2,500
10,000
6,387
3,000
850
800
5,000
2,000
10,000
6,000
2,000
2,000
Preiirninory Droit 1 i2
Description
South Florida Nationals
Battle of he Boutique Fashion Show
CHEERSPORT Cheerleading Competition
AIDS Walk Miami - 26th Anniversary
Miami International Fashion Week
Miami Dance Movement:Summer Workhop
Showcase Pliami 2014
Americas Exbeme Talent Reality Show Auditions
IDOL Cheer Camp
Jump Dance Convention
Asia America Tradeshow
lewelers International Showcase
SFI Condo & HOA Expo
17th America's Food & Beverage Show
Jeweler's International Showcase
Small Business Expo 2014
Infomex
ITEXPO 2014
Graphics of the Americas
Miacreen Expo & Conference
Cruise Shipping Miami 2014
Tissue World tunerica 2014
Winter Music Conference
Jeweler's International Showcrse
Intemational Congress of Esthetics
Asia America Spring Tradeshow
2014 Spring SFI @ndo & HOA Expo
LE Miami
China Sourcing
HostingCon
Swimwear Show 2O15
AME Intemational Medical ftpo
Asia America Tradeshow
HD Americas
Total Events: 134
Attendance: 732954
€ | nre 20r5-ro3-ME
51
Prelimrnory Dr,rft 1 /23/ 1 5
Staft Date End Date
t1l02lt2 trl03lt2
rrl07ll2 tu07lt2
t2l06lr2 121061t2
t2l06lr2 t2l06lt2
t2l06lr2 t2l06ll2
t2l07lt2 t2l07lL2
t2l07ltz t2l07lr2
L2l07lt2 t2l07lr2
r2l08lt2 t2l08lL2
t2108112 t2l08lr2
01/06/13 0v06lt3
0u26113 0u26lr3
031291t3 03lzslt3
0sl09lt3 051091t3
0slz3lr3 0sl27lt3
06l0tlL3 06/01/13
06l0tlt3 06/01/13
061261t3 o6lz6lt3
08/06/13 08106113
091171t3 091171t3
L0l0slt2 t0l07lt2
L0l07ltz t0l07lt2
tll09lt2 tu78lt2
LZl0sltz L2l09lt2
L2l28lt2 t2l29lt2
0tlttlt3 0tlr3lt3
oLlzslt3 0u26lt3
0tl3ut3 02104113
02lt4ll3 02lL8lr3
021231t3 021231t3
031221t3 03124113
031271t3 o3l27lr3
0s/18/13 0s/18/13
0slt9lr3 0sl20lt3
0sl3tlt3 06102113
061281L3 061301t3
08/30/13 09103113
08/30/13 091021t3
t0lr4lr2 L0l17ltz
r0l24lL2 t0l26lt2
031021t3 03/0s/13
09123113 09126113
t0lt8ll2 t0l18lr2
LU07lt2 tu07lt2
Lvt0ltz ttlr0lrz
rur4ll2 llllsllz
Ltlt6lt2 1u16lt2
01/18/13 0u20lt3
011281t3 0tl30lt3
03l2slt3 031261t3
FY 2013
Description
Santiago-Cameron Wedding
BNI South Beach
Boca Raton Museum of Art
American Patrons of Tate
Citi Private
Art Nexus
Mt Holyoke College
UBS
George Washington University-Alumni House
Washington University in St Louis
Hebrew Academy Gala 2013
LEO Awards
Whole Foods Market Training & Job Fair
Whole Foods Meeting
Memorial Day MBP- Meal Services
Miami Beach Senior High School Prom
Miami Beach Chamber of Commerce Gala
Miami Beach Chamber of Commerce- Incard Anniversary
KOTM Luncheon Presentation
Pink Flamingo Awards Luncheon
Miami Beach Antique Jewelry & Watch Show
Healing Powers of Master Turyan
South Florida Auto Show
Art Basel Miami Beach
Life in Color formerly DayGlow
Franchise Expo South
Nissan Total Health & Fitness Expo
Original Miami Beach Antique Show
Progressive Insurance - Miami International Boat Show
South Florida Nationals
Miami Home Design & Remodeling Show
HLPA Career Expo
DUB Show Tour
Miami Beach Beauty Show
South Florida Boat Show
Magic: The Gathering Grand Prix
Miami Home Design & Remodeling Show
Miami Beach Summer RV Show
AFP Annual Conference
TC-f 20t2
American Academy of Dermatology Annual Meeting
Burger King Corporation
20l2Fall SFI Condo & HOA Expo
The Setai Miami Beach
The Education Fund
Microsoft Q2: Season of Launch MIAMI
1st International Vehicle Registrdtion and License Plate Security Seminar
2013 IMIA Conference
xoRcoM
Annual Pregnant Women, Infants, & Toddlers Conference
Type
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Banquet
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Consumer Show
Convention
Convention
Convention
Convention
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Meeting
Attendance
100
100
30
30
30
15
100
30
50
100
340
550
0
0
0
525
7,200
0
150
200
1,698
450
102,7t7
70,000
11,000
8,000
34,193
1,6,181,
100,589
4,000
15,000
300
5,052
500
5,000
3,150
27,OOO
700
6,000
11,763
L9,488
2,600
1,000
150
550
430
20
500
50
300
u I nre 20rs-ro3-ME
52
Prelimrnory Droft 1 i 23,1 5
Start Date End Date Description
04106113 04106113 Andrew Wommack Ministries
04109113 04109113 HydroPeptideRegionalTraining
04lllll3 04ll!l3 Douglas Elliman Meeting
04ll7ll3 04119113 The Impact Conference @ Sustainatopia
04126113 04126113 Diversity History Day
04127113 04127113 Holistic Globe Networks
051L5113 05/15/13 AOHT Student Conference
061071t3 06128113 The New Generation Leadership
06127113 06127113 GMCVB Marketing & Planning Retreat
08ll2ll3 08ll4ll3 2073-2014 Annual Pre-Service Training Conference
09lI3ll3 091131t3 Adobe Photoshop Seminar Tour
L0l06lt2 10106112 PowEMDEzERo SHAUN T BOOT CAMP
lu03ll2 l!06112 Qi Revolution Tour
lLll4lLZ lll04l12 American Dance Awards Training
tll9gll2 LLlLLllz Mama cena's School of Womanly Arts
ttlt7l12 lvlSllz Qi Production Meeting
t2lt3l12 l2ll4ll2 Magic City Hair & Make-Up
l2ll5ll2 12116112 Braco Gazing Seminar
12116112 12116112 Children's Holiday Party
L2l31ll2 0tl06ll3 Iglesia de Dios Church Service
0U06lL3 01/06i 13 The BAMA Bowl Bash &VIP Dinner
0!ltlL3 0U13lL3 Braco Gazing Seminar
0Ul2lL3 0llt3l13 Volleyball Tournament
021021t3 02102113 Beer Fest
0Zl03lt3 02103113 One of a Kind Collectibles Auction
02123113 02124113 Volleyball Tournament
03/11/13 03lLZlt3 Mounted Memories Signing
O3ll8ll3 03122113 Winter Music Conference
03120113 031231L3 Miami Beach International Fashion Week
041061t3 04106113 Forgiato tust
04120113 06101113 Celebrity Star Event
041281t3 04128113 AIDS Walk Miami 2013
05/01/13 05/01i 13 People United for Christ Seminar
051041L3 05/05/13 Relay for Life
0Sl07ll3 05107113 Chamber Joint Meeting
061041L3 06104113 High Tide on the Beach
06/08/13 06108113 Promoter's Coalition
06/08/13 06/08/13 The SoleXchange & Solefest Sneakers & Apparel Tradeshow
06/08/13 06/08/13 Naam Yoga Class
06125113 06128113 Political Institute for Women
O7ll2lt3 07113113 White Affair
07ll2ll3 07lt4ll3 IDOL Cheerleading Showcase
07ll3ll3 07ll5ll3 Miami Take Over 2013
07126113 07128113 Salsa Dance Congress
09lL2lL3 09116113 NACA Save the Dream Tour
09ll2ll3 O9lL6ll3 Wells Fargo Home Moftgage- NACA
O9l28ll3 09129113 Jump Dance Miami
08107113 08/09/13 FIME International Medical Expo
l0l04ll2 l0l07ll2 JewelerslnternationalShowcase
OVlgll3 0U2Ul3 JewelerslnternationalShowcase
Type
Meeting
Meeting
Meeting
Meeting
Meeting
Ivleeting
Meeting
Meeting
Meeting
Meeting
Meeting
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Special Event
Trade Show
Trade Show
Trade Show
Attendance
800
25
40
400
400
300
550
230
220
1,300
420
200
420
100
350
30
100
0
s00
200
1,391
2,777
3,000
1,000
300
3,000
15
1,975
2,000
3,000
400
2,600
1,500
s00
0
70
0
500
130
20
673
400
750
1,952
1,900
40
1,200
16,683
9,000
10,000
rs I nre 20r5-ro3-ME
53
Preiirnin,-rry Droii 1 / ?-3 i t, 5
Start Date End Date
0tl30lt3 02l0tlt3
0tl3rlt3 02l0LlL3
03lt2lr3 031141t3
04106113 04108113
041071t3 04108113
04l1rlt3 04lLtl13
041231t3 0412s113
06lt0lt3 06lt3lt3
06lt0lt3 oqrol]3
06ll9lt3 06l2uL3
06l2slr3 06127lt3
07120113 071231t3
o8l25lr3 081261t3
09lt7lt3 09/18/13
091241t3 091251t3
Description
ITEXPO 2013
MIAGREEN Expo & Conference
Cruise Shipping Miami
Jeweler's International Showcase
International Congress of Esthetics
2013 Spring SFI Condo & HOA Expo
IDEA 2013
LE Miami
Oribe Hair Show
The International Floriculture Expo
China/India Sourcing
Swimwear Show 2014
Miami Beach Convention & Beauty Show
The Water Expo
HD Americas
Total Events: 115
Total Attendance: 589,663
Type
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Trade Show
Attendance
6,967
3,698
10,000
8,409
3,000
950
6,700
800
1,800
s,000
5,275
9,000
6,000
3s0
2,800
fi | RFP 2or5-ros-ME
54
Prelrrnrn.'lry Droir 1 /'23i | 5
APPENDIX E
&
:MIAMIBEACH
Propose(C Hotel
Progrom Areos Form
PROCUREMENT DEPARTMENT
lTOO Convention Center Drive
Miomi Beoch, Florido 331 39
rz I nre 20r5-ro3-ME
55
Prelimrnclry Droft 1 /23 t' 1 5
Proposed Hotel Program Areas Form
Units Square Feet Average Size
Guest Rooms
Standard
Suites
Hospitality Suites
Guest Support Areas
Subtotal
Meeting Facilities
Ballroom
Jr. Ballroom
Breakout Meeting
TotalLeasable
Support
Subtotal
Food & Beverage
Outlet 1
Outlet 2
Outlet 3
Outlet 4
Parking
Support
Lobby
Office
Pool
spa
Fitness
Other
Subtotal
TOTAL SF
SF
SF
SF
SF
SF
SF
Seats SF
Seats SF
Seats SF
Seats SF
SF
SF
SF
SF
SF
SF
SF
SF
.s I RFP 20r5-r03-ME
56
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57
R7
RESOLUTIONS
58
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving
Addendum No. 4 To Request For Proposals No. 2014-294-ME, For Design/Builder Services For The
Miami Beach Convention Center Renovation And Exoansion Proiect (Proi
lntended Outcome Su
Item Summary/Recommendation:
On July 30,2014, the Mayor and City Commission authorized the issuance of RFP 2014-294-MEfor
Design Builder Services for the Project (the "RFP"), pursuant to Section 287.055 of the Florida
Statutes, commonly referred to as the Consultant's Competitive Negotiation Act (CCNA).
On November 19, 2014, lhe Mayor and City Commission approved Resolution No. 2014-28848,
pertaining to the ranking of the proposals with respect to Phase I of the RFP selection process.
On December 18, 2014, the Mayor and Commission approved Addendum No. 3 to the RFP, providing
certain clarifications with respect to the Phase ll evaluation process, and incorporating the Design
Criteria Package and the form of Design-Build Agreement for the Project.
On January 21,2015, the City received notice that Hunt Construction Group was formally withdrawing
from the RFP process, leaving only one qualified bidder - Clark Construction Group.
As a result of the aforementioned, the proposed Addendum No. 4 to the RFP, attached hereto as
Exhibit "A," modifies the Phase ll Evaluation Process (Section 00305) and lnstructions to Proposers
(Section 00300). ln addition, it provides a description for Add Alternate 14 - Parking Canopies.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission authorize the issuance of
Addendum No. 4 to RFP 2014-294-ME for Design/Builder Services for the Miami Beach Convention
Center Renovation and Expansion Project.
ADOPT THE RESOLUTION.
lmprove alliance with key business sectors, namely hospitality, arts & international business with
a focus on enhanced culture, entertainment & tourism.
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Financial I nformation:
Source of
Funds:
Amount Account
1
2
3
OBPI Total
Financial lmpact Summary:
Clerk's Office
Maria Hernandez, Exten sion 7284
T:\AGENOA\201 S\January\MBCC - Special Comm
4 to RFP 2014-294-ME.dotx.docx
-1S\Design Build Addendum No
AGENOA ITEM R1 h
,-r?_,<MIAMIBEACH DATE59
1915.2015
MIAMIBEACH
City of Miomi Beoch, i 700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members 01|the City
FROM: Jimmy L. Morales, City Manager
DATE: January 27,2015
MIAMI BEACH, FLORIDA, APPROVING ADDENDUM NO. 4 TO REQUEST FOR
PROPOSALS NO. 2014.294.ME, FOR DESIGN/BUILDER SERVICES FOR THE
MlAMI BEACH CONVENTION CENTER RENOVATION AND EXPANSION
PROJECT (PROJECT).
ADMI NISTRATION RECOMM ENDATION
Adopt the Resolution.
KEY INTENDED OUTGOME
lrnprove alliance with key business sectors, namely hospitality, arts & international business
with a focus on enhanced culture, entertainment & tourism.
BACKGROUND
On July 30,2014, the Mayor and City Commission authorized the issuance of RFP 2014-294-
ME for Design Builder Services for the Project (the "RFP"), pursuant to Section 287.O55 of the
Florida Statutes, commonly referred to as the Consultant's Competitive Negotiation Act (CCNA).
On November 19, 2014, the Mayor and City Commission approved Resolution No.2014-28848,
pertaining to the ranking of the proposals with respect to Phase I of the RFP selection process.
On December 18, 2014, the Mayor and Commission approved Addendum No. 3 to the RFP,
providing certain clarifications with respect to the Phase ll evaluation process, and incorporating
the Design Criteria Package and the form of Design-Build Agreement for the Project.
On January 21, 2015, the City received notice that Hunt Construction Group was formally
withdrawing from the RFP process, leaving only one qualified bidder - Clark Construction
Group.
As a result of the aforementioned, the proposed Addendum No. 4 to the RFP, attached hereto
as Exhibit "A," modifies the Phase ll Evaluation Process (Section 00305) and lnstructions to
Proposers (Section 00300). ln addition, it provides a description for Add Alternate 14 - Parking
Canopies.
60
MBCC Design Build RFP Addendum No 4
January 27, 201 5
Page 2
CONCLUS!ON
The Administration recommends that the Mayor and City Commission authorize the issuance of
Addendum No. 4 to RFP 2014-294-ME for Design/Builder Services for the Miami Beach
Convention Center Renovation and Expansion Project.
Attachments:
Exhibit A - Addendum No. 4 to RFP No. 2014-294-ME
JLM:MT:MH:AD
T:\AGENDA\201S\January\MBCC - Special Commission Meeting 1 -27-15\RFP-20'14-294-ME Design Build Addendum No 4 - MEMO-docx
61
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING ADDENDUM NO. 4 TO
REQUEST FOR PROPOSALS NO. 2014.294.ME, FOR DESIGN/BUILDER
SERVICES FOR THE MIAM! BEACH CONVENTION CENTER RENOVATION
AND EXPANSTON PROJECT (PROJECT).
WHEREAS, on July 30, 2014, the Mayor and City Commission authorized the issuance
of RFP 2014-294-ME for Design Builder Services for the Project (the "RFP"), pursuant to
Section 287.055 of the Florida Statutes, commonly referred to as the Consultant's Competitive
Negotiation Act (CCNA); and
WHEREAS, on November 19, 2014, the Mayor and City Commission approved
Resolution No.2014-28848, pertaining to the ranking of the proposals with respect to Phase I of
the RFP selection process; and
WHEREAS, on December 18, 2014, the Mayor and Commission approved Addendum
No. 3 to the RFP, providing certain clarifications with respect to the Phase ll evaluation process,
and incorporating the Design Criteria Package and the form of Design-Build Agreement for the
Project; and
WHEREAS, the proposed Addendum No. 4 to the RFP, attached hereto as Exhibit "A,"
provides additional clarifications and submittal requirements with respect to the Phase ll
selection process, including updated Phase ll Evaluation Criteria.
NOW, THEREFORE, BE !T DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH FLORIDA, that the Mayor and City
Commission hereby approve and accept Addendum No. 4 to RFP 2014-294-ME for Design
Builder Services for the Miami Beach Convention Center Renovation and Expansion Project
("Project") attached hereto as Exhibit "A."
PASSED and ADOPTED this day of January, 2015.
Philip Levine, Mayor
ATTESTED BY:
,6F[rguRgglg,
Rafael E. Granado, City Glerk
Cifu Ailorney
-
Dote
62
EXHIBIT Ag MTAMTBEACH
City of Miomi Beoch, l70O Convention Center Drive, Miomi Beoch, Florido 33139 www.miomibeochfl.gov
PROCUREMENT DEPARTMENT
Tel: 305-673"7490 Fox: 786-394-4002
ADDENDUM NO. 4
REQUEST FOR PROPOSALS NO. 2014.294.ME
FOR DESIGN-BUILDER SERVICES FOR THE MIAMI BEACH CONVENTION CENTER RENOVATION
AND EXPANSTON PROJECT (THE "RFP")
January _,2015
This Addendum No. 4 to the above-referenced RFP is issued by the City to make certain clarifications
and revisions as specified herein. The RFP is amended in the following particulars only.
1. MODIFICATION: Section 00305 - Phase ll Evaluation Process
The Phase ll evaluation process is hereby amended in its entirety and replaced with the following:
The City Manager shall evaluate the proposal based on the following Evaluation Criteria:
. The Guaranteed Maximum Price for the Base Bid and Add Alternates;. Recommended Voluntary Alternate Proposals;. Project Schedule;. OrganizationPlan/Personnel;o Approach & Methodology Plan;. Construction Logistics Plan;o Key Construction Subcontractor Experience; and. Commitment to Achieve LEED Gold Certification with no ongoing cost to the City.
ln performing his evaluation, the City Manager may request technical review of the proposal by City
staff and advisors including, without limitation, the Design Criteria Professional (Fentress Architects),
the City's retained Owner's Representative (Hill lnternational, lnc.), and other City-retained MBCC
Project consultants. The technical review may include an interview of the proposer, and
recommendations with respect to potential acceptance of any Voluntary Alternate Proposals, if any.
The City Manager may also take into account Section 2-369 of the City Code, including the following
considerations:
a) The ability, capacity and skill of the proposer to perform the contract.
b) Whether the proposer can perform the contract within the time specified, without delay or
interference.
c) The character, integrity, reputation, judgment, experience and efficiency of the respondent.
d) The quality of performance of previous contracts.
e) The previous and existing compliance by the proposer with laws and ordinances relating to
the contract.
Upon conclusion of his evaluation (including consideration of any input from the aforesaid City staff
and consultants' technical review), the City Manager shall make his written recommendation to the
City Commission, which recommendation may be to authorize negotiations with the proposer or to
reject the proposal in accordance with Section 2-367 of the City Code.
Except as specified herein, all references in the RFP and Addenda related to the Phase ll Evaluation
Committee and scoring are hereby deleted in their entirety.
1 I ADDENDUM 4 RFP 2014-294.ME DESIGN BUILDER FOR MBCC RENOVATION AND EXPANSION PROJECT
63
2. MODIFICATION: Section 00300 - lnstructions to Proposers
Section 5 is hereby amended as follows (additions are underlined; deletions are strike-throughs):
Determination Of Award: Pursuant to F.S. 287.055, the City shall first consider the qualifications
firms through the process outlined in Section 0305, Evaluation of Process. The Evaluation
proposals shall proceed in a two-phase process:
A. Phase I - Proposals will be evaluated in accordance with the criteria established in Section
0305 for Phase I Evaluation. Following the Phase I Evaluation Process, the City Manager
may recommend to the City Commission on or more respondents to be considered in Phase
ll. The number of respondents recommended to be short-listed for consideration in Phase ll is
solely at the discretion of the City Manager.
B. Phase ll - Short-listed Proposals will be evaluated in accordance with the criteria established
in Section 0305 for Phase ll Evaluation.
The results ef beth Phase I and Phase ll evaluatiens will be eensidered by the City Manager whe
the City; er may reeemmend rejeetien ef all respenses, Theeity Manager's reeemmendatien need
iam
iens=
f) The ability eapaeity and skill ef the prepeser te perferm the eentraet,
interferenee,
iI fne quatity et pe
iF+ne previeus and exis
the eentraet,
The City Commission shall consider the City Manager's recommendation for each phase and
may approve such recommendation. The City Commission may also, at its option, reject the City
Manager's recommendation and take such other
action which it deems to be in the best interest of the City, er-itmay-a{se includinq, but not limited
to rej ect!-gn_of a!-Usposa! s. att-respenses.
Onee the Phase ll ranking is appreved by the Clt" Cemmissien, the City will enter inte eentraet
the eity will terminate negetiatiens and begin negetiatiens with the next ranked firm, eentinuing this
preeesur*ith eaeh firm in rank erder until agreeable terms ean be met er the preeurement is
ln the event the Citv Commission authorizes contract negotiations with the proposer.
such Csontract negotiations and execution will take place as quickly as possible after selection.
of
of
2 I ADDENDUM 4 RFP 2014.294-ME DESIGN BUILDER FOR MBCC RENOVATION AND EXPANSION PROJECT
64
3. ADDITONAL REQUIREMENT: Section 00315 - Phase ll Response Format "ADD
ALTERNATES" (Tab 8)
The Design Criteria Package included 13 Add Alternates. Below the specification for Add Alternate
No. 14: Parking Canopies:
Base Bid: Do not provide parking canopies as shown on Architectural Drawings 42600, 46101, the
referenced drawings noted on these plans and other applicable drawings. Do not provide lighting
affixed to canopies as shown on Electrical Drawing Series E3400 and E3500, but do provide power
at locations shown terminating at the top of the concrete base of the canopy columns. Do not provide
parking canopy structure as shown on Structural Drawing Sections 21 &22 on 55005.
Do provide concrete pedestal as shown in Structural Detail 18 on 55005. Provide coordination with
Owner's other contracto(s) providing the above scope of work and installation of photo voltaic or
other energy-efficient panels.
Add Alternate: Provide Parking Canopies as shown on Architectural Drawings 42600, A6101,
referenced drawings noted on these plans and other applicable drawings. Provide lighting as shown
on Electrical Drawing Series E3400 and E3500. Provide parking canopy structure as shown on
Structural Drawing Sections 21 &22 on 55005 and Detail 18 on 55005.
All responses to questions or requests for clarifications, including any updates/clarifications to the form of
Agreement, shall be sent to the Proposers in the form of an addendum. Any questions regarding this
Addendum should be submitted in writing to the Procurement Management Department to the attentionof the individual named below, with
RafaelGranado@m iam ibeachfl.qov
a copy to the City Clerk's Office at
Contact: lTelephone: lEmail:
Maria Estevez 305-673-7000 ext. 7490 | mestevez@miamibeachfl.
Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission.
Sincerely,
Alex Denis
Procurement Director
3 I ADDENDUM 4 RFP 2014-294.M8 DESIGN BUILDER FOR MBCC RENOVATION AND EXPANSION PROJECT
65
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66