C2C-Award Contract Aggregate Top Soil And SandCOMMISSION ITEM SUMMARY
Condensed Title:
REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID
NO. 2015.042.JR FOR AGGREGATE. TOP SOIL AND SAND.
Ensure Exoenditure Trends Are Sustainable Over The Lonq Term
Data (Survevs. EnvironmentalScan. etc: N/ASu
Item Summary/Recommendation:
The purpose of this bid is to establish a contract, for the supply and delivery of aggregate top soil
and sand for the City of Miami Beach on an as needed basis. All material supplied to the City of
Miami Beach under this contract shall meet the requirements of the FDOT Standard Specifications
for Road and Bridge Construction, most recent edition. The pro.lect includes FDOT and Non-FDOT
materials utilized by the Public Works and Parks and Recreation Departrnents for their daily
operations to maintain the streets and parks throughout the City. Materials under this contract
include but not limited to; ballast rock, lime rock, screening sand, topdressing material, mix soil,
river rock, florida native red baseball clay, etc.
ITB No. 2015-042-JR, was issued on November 25,2014, with a bid opening date of December
15,2014. No addenda were issued. The Procurement Department issued bid notices to twenty
four (24) companies utilizing www.publipurchase.com website. Fourteen (14) prospective bidders
accessed the advertised solicitation. The notices resulted in the receipt of two (2) responses from
ABC Transfer, lnc. and Florida Superior Sand, lnc. and one (1) no bid from Pro Grounds, lnc. The
bid tabulation is attached, Appendix A.
The City Manager has considered the bids received, pursuant to ITB 2015-042-JR, and
recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the
award of contracts to ABC Transfer, lnc. for materials under the Public Works category items 1
through 5 and emergency items also 1 through 5, and Florida SuperiorSand, lnc. forallmaterials
Parks and Recreation category items 6 through 17, the lowest responsive, responsible bidders to
the ITB; and, further, authorize the Mayor and City Clerk to execute the contracts.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami Beach,
Florida approve the City Manager's recommendation pertaining to the bids received, pursuant to
ITB 2015-042-JR, for Top Soiland Sand.
Financial lnformation:
Source ofW Amount Account
1 $18.000.00 01 1 -0840-000342 (Public Works)
2 $7,000.00 425-041 0-000342 ( Public Works)
3 $10,000.00 425-0420-000342 ( Pu blic Works)
4 $13.000.00 01 1-0950-000343 (Parks & Recreation)
OBPI Total $48,000.00
Financial lmpact Summary:
-Offs:
llenartment Director Assistant Citv Manaqer Citv lUlanaqer*M Ec2lL MT JtMJ fr_
ND/@01s\February\PROCUREMENflITB 2015-042-JR Aggregate, Top Soil & Sand - Summary.doc
AGENDA nEn C) cMIAMIBEACHolrre 2-//-/(58
MIAMIBEACH
City of Miomi Beoch, 'l 200 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISS MEMORANDUM
To: Mayor Philip Levine and Members the City
FROM: Jimmy L. Morales, City Manager
DATE: February 11,2015
SUBJECT:AWARD A CONTRACT PURSUANT TO
5.042.JR FOR AGGREGATE, TOP SOIL AND
KEY INTENDED OUTCOME
Ensure Expenditure Trends Are Sustainable Over The Long Term
FUNDING
The funding for this project is as follows:
Public Works Department:
011-0840-000342 Amount$ 18,000.00
425-0410-000342 Amount $ 7,000.00
425-0420-000342 Amount$10,000.00
Total Amount for Public Works: $ 35,000.00
Parks and Recreation Department:
011-0950-000343 Amount$ 13,000.00
Total Amount for Parks & Recreation: $ 13,000.00
BACKGROU ND INFORMATION
The purpose of this bid is to establish a contract, for the supply and delivery of aggregate top
soil and sand for the City of Miami Beach on an as needed basis. All material supplied to
the City of Miami Beach under this contract shall meet the requirements of the FDOT
Standard Specifications for Road and Bridge Construction, most recent edition.
The project includes FDOT and Non-FDOT materials utilized bythe PublicWorks and Parks
and Recreation Departments for their daily operations to maintain the streets and parks
throughout the City. Materials under this contract include but are not limited to; ballast rock,
lime rock, screening sand, topdressing material, mix soil, river rock, florida native red
baseball clay, etc.
lTB PROCESS
ITB No. 2015-042-JR, was issued on November 25, 2014, with a bid opening date of
December 15,2014. No addenda were issued. The Procurement Department issued bid
notices to twenty four (24) companies utilizing www.publipurchase.com website. Fourteen
(14) prospective bidders accessed the advertised solicitation. The notices resulted in the
receipt of two (2) responses from ABC Transfer, lnc. and Florida Superior Sand, lnc. and
one (1) no bid from Pro Grounds, lnc. The bid tabulation is attached, Appendix A.
As required in the lTB, Veteran Status was considered during the tabulation of the bids
received. Veteran Status was not applicabte to either one of the bidders.
REQUEST FOR APPROVAL
TNVTTATTON TO BrD (rrB) NO.
SAND.
59
Commission Memorandum
ITB 2015-042-JR Aggregate Top Soil and Sand
January 1,2015:, . 12
ln its due diligence, the Procurement Department verified the following:
1. Previous Experience: Bidders shall submit at least three (3) individual references
for completed work similar in size and nature of work referenced in this solicitation.
ABC Transfer, lnc. and Florida Superior Sand, lnc. submitted three (3) individual
references respectively, which demonstrate their experiences in projects similar
in scope and volume to the work indicated in the lTB.
2. Financial Stability and Strength: The Bidder must be able to demonstrate a good
record of performance and have sufficient financial resources to ensure that they can
satisfactorily provide the goods and/or services required herein.
e ABC Transfer, lnc. has an average record of performance and has the financial
resources to ensure that they can satisfactorily provide the goods and/or services
required in the lTB. Their latest Supplier Qualifier Report from Dun & Bradstreet
indicates that they have a Supplier Evaluation Risk (SER) rating of 5 out of 9.
The lower the score, the lower the risk.
. Florida Superior Sand, lnc. has a good record of performance and has the
financial resources to ensure that they can satisfactorily provide the goods
and/or services required in the lTB. Their latest Supplier Qualifier Report from
Dun & Bradstreet indicates that they have a Supplier Evaluation Risk (SER)
rating of 2 out of 9. The lower the score, the lower the risk.
Accordingly, ABC Transfer, lnc. has been deemed the lowest responsive and responsible
bidder meeting all terms and conditions of the ITB for all materials under Public Works
category listed from 1 through 5 and allemergency materials category listed from 1 through
5. Furthermore, Florida Superior Sand, lnc. has been deemed the lowest responsive and
responsible bidder meeting all terms, conditions, and specifications of the ITB for all
materials under Parks and Recreation category listed from 6 through 17.
CITY MANAGER'S REVIEW AND RECOMMENDATION
The City Manager has considered the bids received, pursuant to ITB 2015-042-JR, and
recommends that the Mayor and City Commission of the City of Miami Beach, Florida,
approve the awards of a contract to ABC Transfer, lnc. for materials under the Public Works
category items 1 through 5 and emergency materials also 1 through 5, and Florida Superior
Sand, lnc. for all materials Parks and Recreation category 6 through 17, the lowest
responsive, responsible bidders to the ITB; and further authorize the Mayor and City Clerk to
execute the contracts.
RECOMMENDAT!ON
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida approve the City Manager's recommendation pertaining to the bids received,
pursuant to ITB 2015-042-JR, for Aggregate, Top Soil and Sand.
EC/AD/MT
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Appendix A
ITB 2015-042-IR . AGGREGATE, TOP SOIL & SAND
Description Qty/Tons
ABC Transfer Fla. Superior
Price Total Price Total
Public Works
L Concrete Screening Sand 2000 s 26.s0 S 53,ooo.oo S S
2 Crushed Lime Rock Base 1500 S zo.gs S 3o,5z5.oo S S
3 Ballast Rock # 4 150 S ze.so S 3,975.00 S S
4 Pea Rock 150 s 26.s0 S 3,975.00 S S
5 ASTM Rock # 57 1000 s 26.s0 s 26,500.00 S S
P.W. Total S ttz,gzs.oo s
Pa ks and Recreation
6 Mix Soil 70130 25 s s S 33.s0 5 837.s0
7 Mix Soil 8Ol2O 25 S S S sz.zs S aoe.zs
8 Seminole Chips 5 s s S S
9 River Rock 5 s s s S
1_0 Mexican Beach Pebbles 5 s s S S
L7 Chattahoochee River Rock 5 s s s S
L2 Sand PGP 25 S as.oo S szs.oo S zs.zo S ogo.oo
13 80% Sand / 20%Peat 75 s s s 38.L0 s 2,857.50
L4 fop Dressing 400 S ss.oo S 14,ooo.oo s 2s.20 S 1o,o8o.oo
15 3/8" Fine chrushed brick 5 s S S S
16 Silica 100 S 3s.oo S 3,5oo.oo s 2s.20 s 2,520.00
L7 Florida Native Red Baseball Clay 725 S ss.oo S 10,625.00 S gz.so $ 4,062.50
P&R Total s 29,ooo.oo 5 2L,79?.zs
Public Works Emergency Materials
1 Concrete Screening Sand s00 s 28.s0 S 14,250.00 S S
2 Crushed Lime Rock Base 1000 5 22.3s s 22,350.00 S s
3 Ballast Rock # 4 50 s 28.s0 S 1,425.00 s s
4 Pea Rock 50 s 28.s0 s 1,425.00 S s
5 ASTM Rock# 57 500 S 28.s0 S 14,250.00 s s
Emergencv Total S 53,7oo.oo s
Grand Total s 200,675.00 $ 2L,793.75
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