C2D-Exercise Term Renewal Options On Contracts For Routine Operational RequiremeCOMMISSION ITEM SUMMARY
Condensed Title:
REQUEST APPROVAL TO EXERCISE TERM RENEWAL OPTIONS ON CONTRACTS FOR ROUTINE
OPERATIONAL REQUIREMENTS
Item Summary/Recommendation :
Streamline The Delivery Of Services Through All Departments
upporting Data (Surveys, Environmental Scan, etc.):
As is customary, many of the City's agreements resulting from competitive solicitations include renewal
clauses that allow for the extension of contract terms for a certain number of renewal periods beyond the
original contract term, as may be stipulated in the solicitation or resulting contract. The renewal periods
allow the City to continue to acquire the necessary goods and services from reputable contractors at prices
established through competitive solicitations. ln its due diligence process for consideration of contract
renewal options, the Administration has considered: cost considerations, including any increases to the
CPI-U index by the Bureau of Labor Statistics indicating changes in the supply market pricing conditions,
contractor performance and risk management considerations (e.9., insurance and bonds, as applicable).
Additionally, the contract renewals are applicable to the contract period only and do not alter other terms
and conditions of the contract or the scope of the procurement. Any changes to the scope of the original
contract shall be presented under a separate item individually or require a new procurement process
altogether.
The purpose of this item is to request authority to renew the competitively solicited contract(s) for routine
operational listed herein which are eligible for renewal. The justification for renewing the listed contract(s)
is included with the contract information.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission approve the extension of contract
for routine operational requirements, awarded through competitive solicitations, with Zambelli Fireworks
Manufacturino Co.
Board Recommendation:
Financial lnformation :
Source of
Funds:
Amount Account
1 See below.See below.
2
3
OBPI Total
Financial Impact Summary: All expenditures are contingent upon approved budgeted funds being
available.
T:\AGENDAV01S\February\PROCUREMENT\Contract Renewal Options On Contracts For Routine
Summary 02-1 1-15.doc
AGENDf,ITEil, C2 DMIAAAIMHACHDATE ,-,1-ls62
n.l, *.-
I-,-*ffiffi
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch. Florido 33.l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Philip Levine and Members
FROM: Jimmy L. Morales City Manager
DATE: February 11,2015
the City
SUBJECT:REQUEST APPROVAL TO ERCISE TERM RENEWAL OPTIONS ON
CONTRACTS FOR R TIONAL REQUIREMENTS
ADMI NISTRATION RECOM M EN DATION
Approve the recommendation.
BACKGROUND
As is customary, many of the City's agreements resulting from competitive solicitations include
renewal clauses that allow for the extension of contract terms for a certain number of renewal
periods beyond the original contract term, as may be stipulated in the solicitation or resulting
contract. The renewal periods allow the City to continue to acquire the necessary goods and
services from reputable contractors at prices established through competitive solicitations. ln its
due diligence process for consideration of contract renewal options, the Administration has
considered: cost considerations, including any increases to the CPI-U index by the Bureau of
Labor Statistics indicating changes in the supply market pricing conditions, contractor
performance and risk management considerations (e.9., insurance and bonds, as applicable).
Additionally, the contract renewals are applicable to the contract period only and do not alter
other terms and conditions of the contract or the scope of the procurement. Any changes to the
scope of the original contract shall be presented under a separate item individually or require a
new procurement process altogether.
The purpose of this item is to request authority to renew the competitively solicited contract(s)
for routine operational requirements listed herein which are eligible for renewal as stipulated in
each contract's solicitation. The justification for renewing the listed contract(s) is included with
the contract information.
Contract Number:
RFP_ 68_:!1/12
Title:
i Renewal Period:
Agreement To Provide
Fourth Of Juty Eve_n!
Electric Fireworks And Pyrotechnics For The City Of Miami
Contractor:
Zambelli Fireworks Manufacturing Co.
Brief Scope:
This contract provides for fireworks and pyrotechnics display for the
I n d e p_en_d en ce_ Day_ Cel eblatio_n,
Best lnterest Justification:
Zambelli Fireworks has now handled the City's July 4th fireworks for 5 years and continues to
i
do an excellent job. The team works closely with the US Coast Guard, FWC, DEP, and local
i
authorities for to meet all permitting and safety requirements. The lead technician, Phil Beirne, is :
a local resident of the City of Miami Beach and they continue to produce a high quality show for
i
the City. Additionally, while the prices paid by the City remain as awarded, the CPI-U has 1
increased approximately 2.11% since contract inception. Based on the aforementioned, the
i
Tourism & Cultural Development recommends the renewal of the agreement for one (1) year ,
j ,T,h1ough 0412312016
Beach r
i
City's Fourth of July :
i
63
City of Miami Beach - Commission Memorandum
Contract Renewals for Routine Operational Requirements
I through April 24, 2016.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the extension of
agreement with Zambelli Fireworks Manufacturing Co.
JLM / JMT/ AD / RA
T:\AGENDA\201S\February\PROCUREMENT\Contract Renewal Options On Contracts For Routine Operational Requirements -
Memo 02-1 1-1S.docx
64
=,,:-,*'
ir-r:-eI--
;
i
=_.:
ii,i,:\ii)
. i\l' t ,-, :biAL il
Ciry of iniomi Eeo(h, I700 Conven,ion Cenler Drive, Miorni Beoch, Fiorldo 3313?, www.mionibeoch8lgov
PROCUREMENT DEPARTM:NT Tel: 305673-1,190, Fox: 78&3e{-401 C
Submitted via E-mail to : Masonmever@zambellifi reworks, cpm
Ana Esturitho @zambell ifireworks.com
January 27,2015
Zambelti Fireworks Manufacturing Co.
Mr. Mason Meyer, Regional Manager
1 West Camino Real Boulevard
Boca Raton, Florida 33432
Subject: REHEWAL OF AGREEMENT PURSUANT TO REAUEST FOR PROPOSALS
{RFp} 5S-1li1t FOR ELECTRTC FInEWORKS AND PYROTECHNICS FOR THE
GITYS FOURTH &F JULY CELEBRATION
Dear lvir. Meyer;
Agreement RFP 68-11/12 (the "Agreernent") between the City of Miami Beach (the "Citt'') and
Zarnbelli Fireworks Manufacturing Co" ("Contractor"), pursuani to the above-referenced
solicitaiion, expires on April 23,20i5. Section 3 of the agreement allows for the Agreement to
be extended for an additional one (1) year period through April 23, 2016-
The purpose of this letter is to seek Contractor's concurrence to extend the Agreement, at the
same terms, conditions, and pricing as set forth in the Agreement. lf Contractor agreet to
extend the term of the Agraement for the additional period, please sign in the space provided
below and return ihis document to Yolanda Ciniado-Seiglie at the City's Procurement
Department by January 29,2415.
This letter does not constitute an extensisn to the Agreemenl lf Contractor agrees to
extend the Agreern*nt, the City ManagarlCity Commission will consider the extension
and, if approved, Ccntractsr will be noiified of said extension of Agreement under
separate cover.
Should you have any questiona CIr need additional information, please contacl Yolanda Cintado'
Seiglie at 305-673'7490 or volandacintado seiglie@qriamibeachfl.qov.
I agree to a revised term for lhe above referenced
through April 23, l0-1Q"
I ,':1 !
sisnature: -1 ,;' .,1 it:|"{-l;{. {'/ l'Y:'
conti"act at the same terms and conditions
Printed Name; i
Title:
65