C7R-Approve Additional Funds To JPA w- FDOT Drainage Improvements -Alton Road-COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And
Authorizing The Mayor And City Clerk To Add Additional Funds To The Existing Joint Participation
Agreement (JPA) Between The City And The Florida Department Of Transportation (FDOT) ln The
Amount Of $500,000, For Utility Work To lnclude: Construction Of Water, Sewer And Stormwater
Drainage lmprovements Within The ProjectArea, As Part Of The State Road 907/Alton Road Project From
5'h Strelt ro Michioan Avenue.
lntended Outcome Su
Item Summary/Recommendation :
The Florida Department of Transportation (FDOT) and the City executed a Joint Participation Agreement
(JPA) for utility work by an FDOT highway contractor, dated October 2,2012, for utility improvements on
Alton Road/State Road (S. R. ) 907, from 5'n Street to Michigan Avenue (Project), whereby the City agreed to
use the services of an FDOT highway contractor for the Project.
Simultaneously with the execution of the JPA, FDOT, the City, and the Department of Financial Services,
Division of Treasury, executed a Memorandum of Agreement, which established an escrowaccountforthe
deposit of the payments due from the City to FDOT under the JPA, and in which escrow account the City
deposited an initial sum of $2,680,670.52.
The Alton Road construction revealed that the City utilities were in worse condition than originally
anticipated, and that additional utility work was required due to the fragile nature of the aged pipes, as well
as additional improvements.
At its April 23,2014 and July 23,2014 meetings, the City Commission approved additional funds in the
amounts of $240,000 and $500,000 to be added to the existing JPA between the City and FDOT, for utility
work to be performed by the FDOT highway contractor, as part of the State Road 907/Alton Road from Srh
Street to Michigan Avenue project.
The project is under construction and expected to be completed in July 2015. The Project includes
roadway, sidewalk, curb and gutter reconstruction and significant drainage improvements, including
construction of three (3) stormwater pump stations at 5'n, 1O'n, and 14'n Streets, decorative lighting,
landscaping, irrigation, and bonded aggregate improvements. ln order for FDOT to include a City owned
drainage and water main construction improvements, as well as additional replacement of storm drain
pipes, additionalwater meters and water lines, the City is requesting an additional $500,000.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Clerk's Office lative T
n-Offs:
IC WORKS\1700 W 25 ST
AGEIXDA I c1 R
Financial lnformation :
$193,397.00 420-2592-069357 Collins Ave.
main. SP Drive to 72nd St
t 3T$1lttlW3;1 ffittoBPl I rotat l$s
Financial lmpact Summary:
$100,093.00 424-2949-061 357 Upsizing Under
$106,510.00 423-2948-069357 Misc.
$100,000.00 427-2764-069357 Collins Ave
Utilities sth to Lincoln
Eric Carpenter, Public Works X6012
# MIAAAI*TATH aara 3-ll-li378
City of Miqmi Beoch, I200 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO ADD ADDITIONAL FUNDS TO THE EXISTING JOINT
PARTTCTPATION AGREEMENT (JPA) BETWEEN THE CITY AND THE FLORIDA
DEPARTMENT OF TRANSPORTATTON (FDOT) tN THE AMOUNT OF $500,000,
FOR UTILITY WORK TO INCLUDE: CONSTRUCTION OF WATER, SEWER AND
STORMWATER DRAINAGE IMPROVEMENTS WITHIN THE PROJECT AREA, AS
PART OF THE STATE ROAD 907/ALTON ROAD PROJECT FROM sTH STREET TO
MICHIGAN AVENUE.
ADMINISTRATION REGOMMENDATION
The Administration recommends approving the Resolution.
FUNDING
/N
Mayor Philip Levine and Members of
/rre
Cltv Cop{Lission
Jimmy L. Morates, City Manager f- ib
March 11, 2015 t
A RESOLUTION OF THE MEYONIEND GITY COMMISSION OF THE CITY OF
E MIAMIBEACH
$1 93,397.00 - 420-2592-069357
$100,093 00 - 424-2949-061357
$1 06,51 0,00 - 423-2948-069357
$1 00,000.00 - 427-2764-069357
$500,000.00
BACKGROUND
Collins Ave. main. SP Drive to 72nd St.
Upsizing Under Capacity Water Mains
Misc. Wastewater & Water Upgrades
Collins Ave Utilities Sth to Lincoln
Total
The Florida Department of Transportation (FDOT) and the City executed a Joint Participation
Agreement (JPA) for utility work by an FDOT highway contractor, dated October 2,2012, for
utitity improvements on Alton Road/State Road (S.R.) 907, from 5th Street to Michigan Avenue
(Project), whereby the City agreed to use the services of an FDOT highway contractor for the
Project.
Simultaneously with the execution of the JPA, FDOT, the City, and the Department of Financial
Services, Division of Treasury, executed a Memorandum of Agreement, which established an
escrow account for the deposit of the payments due from the City to FDOT under the JPA, and
in which escrow account the City deposited an initial sum of $2,680,670.52.
379
Commission Memorandum - FDOT JPA - Alton Road from sth Street to Michigan Avenue
March 11,2015
Page2 of 2
The Alton Road construction revealed that the City utilities were in worse condition than
originally anticipated, and that additional utility work was required due to the fragile nature of the
aged pipes, as well as additional improvements.'
At its April 23, 2014 and July 23, 2014 meetings, the City Commission approved additional
funds in the amounts of $240,000 and $500,000 to be added to the existing JPA between the
City and FDOT, for utility work to be performed by the FDOT highway contractor, as part of the
State Road 907iAlton Road from sth Street to Michigan Avenue project.
The project is under construction and expected to be completed in July 2015. The Project
includes roadway, sidewalk, curb and gutter reconstruction and significant drainage
improvements, including construction of three (3) stormwater pump stations at Sth, 1Oth, and 14th
Streets, decorative lighting, landscaping, irrigation, and bonded aggregate improvements.
ln order for FDOT to include a City owned drainage and water main construction improvements,
as well as additional replacement of storm drain pipes, additional water meters and water lines,
the City is requesting an additional $500,000.
ANALYSIS
Utilitv Work bv Hiohwav Contractor Aoreement
As part of the FDOT project, a relocation of the City-owned water main system along Alton
Road was required. Considering the age and condition of the City utility infrastructure in this
area, staff determined that it would be advantageous to the City to upgrade the existing water
main system as part of the FDOT project. ln addition, the Project will also include upgrading the
water main laterals that service the side streets along the Project corridor.
During construction, it was determined that the connecting water, sewer and stormwater
infrastructure required upgrading, othenruise failure could occur in the next few years. These
funds will be utilized to make these improvements.
Utilitv Work bv Hiqhwav Contractor Memorandum of Aqreement
This Agreement will add to the existing escrow account established by FDOT with a deposit in
the amount of $500,000 funded by the City for the purpose of the construction of a new water
main system on Alton Road, from Sth Street to Michigan Avenue as part of the Project.
CONCLUSION
The Administration recommends that the proposed stormwater drainage and water main
improvements be constructed with the Alton Road improvements in order to reduce the risk of
failure of the water, sewer and stormwater system, as well as the potential need to perform
repairs in the new roadway shortly after completion. The Administration recommends approving
the Resolution authorizing these funds.
JLM/ETC/JJF/BAM
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201 5 (2).docx
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RESOLUTION TO BE SUBMITTED
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