20150311 AM2r -C. --" @
--,-
r9r5.2015
MIAMIBEACH
City Commission Meeting
ADDENDUM MATERIAL 2
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
March 11,2015
Mayor Philip Levine
Vice-Mayor Jonah Wolfson
Commissioner Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Visft us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Ghapter 2, Article Vll, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk priorto engaging in any lobbying activitywith the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Gopies of the City Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Ordinance should be directed to the Office of the City
Attorney.
ADDENDUM AGENDA
R2 - Gompetitive Bid Reports
R2A Request For Approval To Authorize The lssuance Of Request For Qualifications (RFQ) No.
2015-115-JR For Program Management Services For An lntelligent Transportation System And
Parking Management System.
(Transportation/Procu rement)
R9 - New Business and Commission Requests
RgX Discussion And Update From Code Enforcement, Miami Beach Police DepartmentAnd The City
Attorney Regarding The End Of Trike Rentals ln The City Of Miami Beach.
(Requested by Commissioner Michael Grieco)
1
Addendum, March 11, 2014
R9 - New Business and Commission Requests (Continued)
RgY Discussion Regarding The City Of Miami Beach's Funding Partnership With The Miami Beach
Chamber Of Commerce.
(Requested by Philip Levine)
2
COMMISSION ITEM SUMMARY
Condensed Title:
Request For Approval To lssue A Request For Qualifications (RFQ) No.2015-11s-JR For Program
Management Services For An Intelligent Transportation Svstem and t Svstem
The increase in traffic volumes from major events severely burdens traffic signals, thus negatively impacting
level of service and driver experience. ln 2014, the City applied for a Transportation lnvestment Generating
Economic Recovery GIGER) for the implementation of lntelligent Transportation System and Parking
Management Systems. Although the City was not awarded the grant, the City of Miami Beach Commission
supported this vision and allocated funding for the grant match to be used on the project ($4.5 million). Staff
concentrated on drafting a reduced scope of work to cover the following elements for critical intersections
and arterials:
. Travel Time Data Collectors: To measure travel times throughout the City's network
. Dynamic Message Signs: To advise drivers in Causeways, Arterials, and Collectors of real-time
traffic conditions, incidents, detours, and alternative routes to consider..Closed Circuit Television Cameras (C.C.T.V.): To assist in monitoring traffic conditions and
incidents at strategic locations.
.Digital Message Signs at Parking Facilities: To advise drivers of parking capacity at garages and
key parking lots.
'Parking Detection at Parking Lots: To provide real-time parking capacity information via Dynamic
Message Signs and telephone application.
.Transportation Management Center: A facility to which all the technologies report to, all monitoring
occurs, and all information is deployed.
'Adaptive Traffic Signal Control: Advanced signal technology responding directly to realtime traffic
demand.
The Administration anticipates that establishing this system will improve traffic conditions, driver
information, signal progression, and incident response. On February 13,2015, the City issued a notice via
the City's bid notification system (Public Purchase) to inform prospective proposers of an lndustry Review
Meeting to discuss the issuance of a competitive solicitation, to present the City's plan, and obtain input
from industry experts. The lndustry Review Meeting took place on February 23, 2015 in the City Hall
Commission Chambers. A total of eight-five (85) firms were notified of the meeting, with a total of about
twenty-six (26) in attendance. Following the meeting, the City drafted a Request for Qualifications for a
Program Manager. The Program Manager will assist the City with developing a plan for the implementation
of the project. ln addition, the Program Manager will assist in drafting the solicitation for a Design, Build,
Operate, and Maintain contract for the deployment of the project. The Program Manager will also conduct
the necessary oversight effort during construction, as well as draft the Concept of Operation document and
performance goals. The Program Manager will also be responsible for establishing the performance goals
for the maintenance of the system and the Transportation Management Center.
RECOMMENDATION
The Administration recommends approval to issue RFQ 2015-115-JR For Program Management Services
for an lntelliqent T and Parkinq Ma
Advisory Board Recommendation :
Financial I nformation :
Source of
Funds:
OBPI
Amount Account
1 NA NA
Total
Financial lmpact Summary:
Ensure Comprehensive Mobility Addressing All Modes Throughout The City
Supporting Data (Surveys, Environmental Scan, etc
Residents rated traffic as the number one (1) issue in the 2014 Community Satisfaction Survey.
collected alonq Causeways and Arterials has shown Levels of Service E or F.
Item Summary/Recommendation:
Alex Denis, Ext 7490 and Jose Gonzalez, Ext 6768
TlAGENDA\201
Management System MEMO.docx
of Miami Beach
AGENtrA ITEIUMIA1\AIB.EACH BATE3
MIAMI BEACH
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members the City
FROM: Jimmy L. Morales, City Manager
DATE: March 11, 2015
SUBJECT: REQUEST FOR APPROVAL TO
QUALIFICATTONS (RFa) NO. 2015-115-JR FOR PROGRAM
SERVICES FOR AN INTELLIGENT TRANSPORTATION SYSTEM
MANAGEMENT SYSTEM.
THE ISSUANCE OF REQUEST FOR
MANAGEMENT
AND PARKING
BACKGROUND
The City of Miami Beach is one of the main centers of attraction for events in Florida due to its
weather, restaurants, nightlife, beaches, and people. Most major events are heavily attended
and therefore increase traffic volumes on the roadway network. ln addition, the seasonal
characteristics of the City have a direct impact on the vehicle volumes utilizing our roadways.
The increase in traffic volumes severely burdens traffic signals, thus negatively impacting level
of service and driver experience. The adverse traffic conditions are further exacerbated by
roadway closures as a result of construction projects.
ln 2013, the City established an Event Traffic Monitoring and Management program. That
project consists of portable travel time data collectors, temporary closed circuit television
cameras for traffic and incident management, portable digital message signs to advise drivers of
traffic and parking conditions, and traffic signal timing support during events. This project has
been in effect for eight (8) special events and has been successful in reducing travel times. The
value of this effort is that it provided a vision for the City's lntelligent Transportation System
(lTS) and Parking Management System project.
ln 2014, the City applied for a Transportation lnvestment Generating Economic Recovery
(TIGER) for the ITS and Parking Management Systems. Although the City was not awarded the
grant, the City of Miami Beach Commission supported this vision and allocated funding for the
grant match to be used on the project ($4.5 million). Staff concentrated on drafting a reduced
scope work to cover the following elements for critical intersections and arterials:
. Travel Time Data Collectors: To measure travel times throughout the City's network
' Dynamic Message Signs: To advise drivers in Causeways, Arterials, and Collectors of
real-time traffic conditions, incidents, detours, and alternative routes to consider.. Closed Circuit Television Cameras (C.C.T.V.): To assist in monitoring traffic conditions
and incidents at strategic locations.. Digital Message Signs at Parking Facilities: To advise drivers of parking capacity at
garages and key parking lots.. Parking Detection at Parking Lots: To provide real-time parking capacity information via
Dynamic Message Signs and telephone application.. Transportation Management Center: A facility to which all the technologies report to, all
monitoring occurs, and all information is deployed.
4
Commission Memorandum - RFQ for Program Managemenl Servlces for lntelligent Transportation System and Parking
Management Syslem
March 11,2015
Page 2 of 2
. Adaptive Traffic Signal Control: Advanced signal technology responding directly to real-
time traffic demand. The administration anticipates that establishing this system will
improve traffic conditions, driver information, signal progression, and incident response.
The Administration anticipated that establishing this system will improve traffic conditions, driver
information, signal progression, and incident response
ANALYSIS
On February 13, 2015, the City issued a notice via the City's bid notification system (Public
Purchase) to inform prospective proposers of an lndustry Review Meeting to discuss the
issuance of a competitive solicitation, to present the City's plan, and obtain input from industry
experts. The purpose of the meeting is to seek industry feedback on best practices for the
desired system. The lndustry Review Meeting took place on February 23,2015 in the City Hall
Commission Chambers. A total of eight-five (85) firms were notified of the meeting, with a total
of about twenty-six (26) in attendance. The City received good feedback, including suggestions
on how other agencies and municipalities have handled similar scope requirements, which have
been incorporated into the RFQ.
Following the meeting, the City drafted a Request for Qualifications for a Program Manager. The
Program Manager will assist the City with developing a plan for the implementation of the
project. ln addition, the Program Manager will assist in drafting the solicitation for a Design,
Build, Operate, and Maintain contract for the deployment of the project. The Program Manager
will also conduct the necessary oversight effort during construction, as well as draft the Concept
of Operation document and develop performance goals. The Program Manager will also be
responsible for establishing the performance goals for the maintenance of the system and the
Transportation management Center. The draft RFQ is attached.
RECOMMENDATION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida authorize the issuance of Request for Qualifications (RFO) No. 2015-11S-JR for
Program Management Services for an lntelligent Transportation System and a Parking
Management System
ATTACHMENTS
RFQ 2015-11s-JR for Program Management Services for an lntelligent Transportation System
and a Parking Management System
nW) ')rD
JLM/KGg/JRG/JFD/AD
T:\AGENDA\201S\March\Procurement\2015-1 't5-JR RFQ Program Management Services for the City of Miami Beach lntelligent
Transportation System and Parking Management System MEMO.docx
5
REQLJEST FOR PROPOSAL (RFa)
PROGRAM MANAGEMENT SERVICES FOR AN INTELLIGENT
TRANSPORTATION MANAGEMENT SYSTEM AND PARKING
MANAGEMENT SYSTEM
2015- l I 5-JR
RFQ ISSUANCE DATE: MARCH 25,2015
PROPOSALS DUE: APRIL 28,2015 @ 3:00 PM
ISSUED BY:
r -f. ^-.r-,.I'
Joe V. Rodriguez, CPPB, FCCM, Procurement Coordinqtor
DEPARTMENT OF PROCUREMENT MANAGEMENT
17OO Convention Center Drive, Miomi Beoch, FL 33.l39
305"673.7000 X.6263 | Fox: 786.373.5494 | www.miomibeochfl.gov
6
,t'u"tiA,nt,",i BEACH
TABLE OF CONTENTS
SOLICITATION SEGTIONS:
OlOO NOT UTILIZED
O2OO INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS
O3OO PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT
O4OO PROPOSAL EVALUATION
APPENDICES:
APPENDIX A PROPOSAL CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS
APPENDIX B "NO PROPOSAL" FORM
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS
APPENDIX D INSURANCE REQUIREMENTS
PAGE
N/A
3
10
12
PAGE
14
21
23
31
RFQ 20 r 5-1 r 5-lR
7
BEAC}-1
SECTION O2()() INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL. This Request for Qualifications (RFO) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein. All documents released in connection with this solicitation, including all appendixes
and addenda, whether included herein or released under separate cover, comprise the solicitation, and are
complementary to one another and together establish the complete terms, conditions and obligations of the
Proposers and, subsequently, the successful Proposer(s) (the "contractor[s]") if this RFQ results in an award.
The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective
Proposer who has received this RFQ by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFQ, Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE. ln 2014, the City of Miami Beach Commission allocated funds for the implementation of lntelligent
Transportation Systems (lTS), Parking Management Systems, and a Transportation Management Center (TMC).
The City has deployed Traffic Monitoring and Management Services on a temporary basis during events.
ln 2015, the City Commission determined that improving traffic flow and decreasing traffic congestion was a high
priority of the Administration. Currently, special events, geographic characteristics, available capacity, infrastructure
improvements, and seasonal characteristics of the City affect traffic flow and throughput. Obtaining improved traffic
efficiency and improved signal timing have been identified as necessary improvements to promote mobility,
continued economic growth, and quality of life in the City.
Given the characteristics of the City and the limited access to the barrier island, traffic monitoring, incident
management, driver information, and efficient traffic slgnals were found to be key elements for success of the City.
To achieve the desired results, the City of Miami Beach identified the need for the installation of data collection
infrastructure, driver information services, parking information services, and traffic signal infrastructure. The City of
Miami Beach also envisions the implementation of a TMC for monitoring and management of the systems.
Through this RFQ, the City is soliciting proposals for Program Management Services from qualified firms with special
expertise in the planning, budgeting, management, and oversight of design, deployment, operation, and
maintenance of state-of-the-art ITS technology, Parking Management System technology, and a Transportation
Management Center (TMC); within allocated schedule, budgetary, and institutional constraints. The aggregate ITS
(including Adaptive Traffic Signal Control as an optional task) /Parking Management System/TMC Prolect will
hereinafter be referred to as the "Project," and the firm selected and contracted with for these services will
hereinafter be referred to as the "Program Manager." The Program Manager selected for this work, or any of its
associated sub-consultants, may not pursue other work in connection with this project while engaged as the Program
Manager, with the possible exception of construction engineering and inspection services (CEl) if the successful
Respondent has that capability in-house and at the City's sole discretion.
RFQ 201 5-r I 5-JR
8
RFQ lssued March 25,2015
Pre-Proposal Meeting April2, 2015 at 10:00 AM
Deadline for Receipt of Questions April 17, 2015 at 5:00 PM
Responses Due April 28, 2015 at 3:00 PM
Evaluation Committee Review T,B.D.
Proposer Presentations T.B.D.
Tentative Commission Approval Authorizing Negotiations T,B.D,
Contract Negotiations Following Commission Approval
,'r",, A,,',,it, I BEAC H
3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows:
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact noted below:
Procurement Contact: Telephone: Email:
Joe V. Rodriguez, CPBB, FCCM 305-673-7000 x.6263 ioerodriquez@miamibeachfl,qov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado@miamibeachfl.qov;
or via facsimile: 786-394-4188,
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3.
All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or
site visit(s) may be scheduled.
A Pre-PROPOSAL conference'will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
City Hall- 4ttt FIoor
City Manager's Large Conference Room
1700 Convention Center Drive
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow
these steps:
(1) Dialthe TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER'.4142489
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFQ expressing their intent to participate via telephone.
4RFQ 20 r 5-r r 5-JR
9
',' , 1,^,,',i BEACH
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede
terms noted in this solicitation. Addendum will be released through PublicPurchase.
7. CONE OF SILENCE. Pursuant to Section 2-486 of the City Code, all procurement solicitations once advertised
and until an award recommendation has been fonruarded to the City Commission by the City Manager are under the"Cong of Silence." The Cone of Silence ordinance is available at
http://library.municode.com/index.aspx?clientlD=13097&statelD=9&statename=Florida, Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl,gov.
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City 0f Miami Beach website:
http://web. miamibeachfl.qov/procuremenUscroll.aspx?id=2351 0
. CONE 0F SILENCE. PROTEST PROCEDURES.
o DEBARMENT PROCEEDINGS
o LOBBYIST REGISTMTION AND DISCLOSURE OF FEES. ..
o CAMPAIGN CONTRIBUTIONS BY VENDORS..
o CAMPAIGN CONTRIBUTIONS BY LOBBYISTS 0N PROCUREMENT
ISSUES.
o REQUIREMENT FOR CITY CONTRACTORS T0 PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS
o LIVING WAGE REQUIREMENT,... ..... CITY CODE SECTIONS 2407 THR0UGH2-410. PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETEMNS AND TO STATE.CERTIFIED SERVICE-
DISABLED VETEMN BUSINESS ENTERPRISES CITY CODE SECTION 2.374
o FALSE CLAIMS ORDINANCE. .. CITY CODE SECTION 70-300r ACCEPTANCE OF GIFTS, FAVORS & SERVICES.,.. CITY CODE SECTION 2449
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF QUALFICATIONS. The City reserves the right to postpone
the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days
written notice of any such postponement to all prospective Proposers through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal
due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-
371 shall be barred.
11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuantto Cityof Miami Beach Ordinance N0.2011-
3748, the City shall give a five (5) point preference to a responsive and responsible Proposer which is a small
business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise.
CITY CODE SECTION 2486
CITY CODE SECTION 2-371
CITY CODE SECTIONS 2.397 THROUGH2-485,3
CITY CODE SECTIONS 2481 THROUGH 2-406
CITY CODE SECTION 2487
CITY CODE SECTION 2488
CITY CODE SECTION 2-373
RFQ 2015-t t5-JR
10
,"1"
ti,i',.
i'it',i B EAC H
12. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Propose(s)
s/he deems to be in the best interest of the City or may recommend reyection of all proposals. The City Manage/s
recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
(1) The ability, capacity and skill of the Proposer to perform the contract.
(2) Whether the Proposer can perform the contract within the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the Proposer.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the Proposer with laws and ordinances relating to the
contract.
The City Commission shall consider the City Manage/s recommendation and may approve such recommendation.
The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal
or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals.
Upon approval of selection by the City Commission, negotiations between the City and the top-ranked proposer will
take place to arrive at a mutually acceptable Agreement, ln the event that the City is unable to negotiate an
acceptable agreement with the top-ranked proposer, the City may negotiate with other proposers in order of rank.
13. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to relect any or all proposals
prior to award. Reasonable efforts will be made to either award the Contract or reject all proposals within one-
hundred twenty (120) calendar days after proposals opening date. A Proposer may not withdraw its proposals
unilaterally before the expiration of one hundred and twenty (120) calendar days from the date of proposals opening.
14. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. lgnorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
15. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense) of the Proposer, and shall not be reimbursed by the City.
16. RELATIONSHIP T0 THE CITY. lt is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Propose/s employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
17. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
18. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will
be at the Proposer's risk and may result in the Proposal being non-responsive.
RFA 20rs 1 r5JR
11
,^'"'1, i.i,,^l l $[[g11
19. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. lnvoices must be
consistent with Purchase Order format.
20. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its
officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for,
or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the
performance of the contract, including its use by the City of Miami Beach, FIorida. lf the Proposer uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in
any way involved in the work.
21, MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained,
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws, The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws.
22, SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
23. ANTI-DISCRIMINATION. The Proposer certifies that he/she is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin.
RFG 20 r 5-r r 5-lR 7
12
l',,^,i l, ti', i BEAC H
24. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the Propose/s facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation.
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of
the City.
F. The City may require Proposer s to show proof that they have been designated as authorized representatives
of a manufacturer or supplier, which is the actual source of supply. ln these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supply to the City.
25. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or othenrrrise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
26. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
27. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
28. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. lt is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions,
29. DISPUTES. ln the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
RFQ 20 r 5-r r 5-lR
13
,t'r"t'l l'"'t'.,'t' BEAC H
30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its employees, agents, servants, partners, principals or
subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor
expressly understands and agrees that any insurance protection required by this Agreement or othenrrrise provided
by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall
survive the expiration or termination of this Agreement.
31. CONTRACT EXTENSION, The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
32. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s.24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
33. MODIFICATION/WITHDRAWALS OF PROPOSALS, A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered.
34. EXCEPTIONS TO RFQ. Proposers must clearly indicate any exceptions they wish to take to any of the terms in
this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and
clearly delineated, in writing, in the Proposal, The City, at its sole and absolute discretion, may accept or reject any
or all exceptions and alternatives. ln cases in which exceptions and alternatives are rejected, the City shall require
the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as
said term and/or condition was originally set forth on the RFO).
RFQ 20r5-r r5JR 9
14
l',1": l- ',' BEACH
35. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or
service that might reasonably tend improperly to influence him in the discharge of his official duties.
Balance of Page lntentionallv Left Blank
RFa 201s r r5JR t0
15
'"'' 1,','r i BfACH
SECTION ()3OO PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque,
sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10)
bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information
should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation
number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through
emailorfacsimile, are not acceptable and will be rejected.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered Iate and not be
accepted or wil! be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or othenruise.
3. PROPOSAL FORMAT. ln order to maintain comparability, facilitate the review process and assist the Evaluation
Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in
accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated
below and contain a table of contents with page references, Electronic copies should also be tabbed and contain a
table of contents with page references. Proposals that do not include the required information will be deemed non-
responsive and will not be considered.
Cover Letter & Minimum Qualifications
1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
1.3 Minimum Qualifications Requirements. Submitverifiable information documenting compliance with the minimum
tions requirements established in Appendix C, Minimum Requirements and Specificati
Experience & Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience
and proven track record of providing the scope of services similar as identified in this solicitation, including experience in
providing similar scope of services to public sector agencies. For each project that the Proposer submits as evidence of
similar experience, the following is required: project description, agency name, agency contact, contact telephone &
email, and yea(s) and term of engagement.
2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and consultants to be used for
this prolect if awarded, the role that each team member will play in providing the services detailed herein and each team
members' qualifications. A resume of each individual, including education, experience, and any other pertinent
information, shall be included for each Proposal team member to be assigned to this contract.
2.3 Financial Capacity. Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report
(SOR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of
the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the
Proposer. The Proposer shall request the SQR report from D&B at:
https://supplierportal.dnb.com/webapp/wcs/stores/servleUSupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. lt is highly recommended
that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and
as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,
contact Dun & Bradstreet at 800-424.2495.
RFQ 20r5-r r5JR 1t
16
of Services
Submit detailed information addressing how Proposer will achieve each portion of the scope of services and
technical requirements outlined in Appendix C, Minimum Requirements and Specifications, Specifically, Proposers
should address the program management service offerings relating to the following project components: lntelligent
Transportation System; Adaptive Traffic Signal Control; Parking Management Systems; and a Transportation
Management Center.
Special attention should be given to: development of Concept of Operations; and capabilities relating to designing,
building, operating and maintaining the aforementioned prolect components, Responses shall be in sufficient detail
and include supporting documentation, as applicable, which will allow the Evaluation Committee to complete a fully
review and score the of services.
and
Submit detailed information on how Proposer plans to accomplish the required scope of services, including how
Proposer will assure success in the development of Concept of Operations, and designing, building, operating and
maintaining the aforementioned pgect components,
Responses shall be in sufficient detail and include supporting documentation, as applicable, which will allow the
Evaluation Committee to complete a fully review and score implementation plan, project timelines, phasing options,
on time and within
Note: After proposal submittal, the City reserves the right to require additional information from Proposers (or
Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation
history, regulatory action, or additional references); and financial capability (including, but not limited to, annual
reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years).
17
sEcTtoN 0400
o"",i,iir",i BEACH
PROPOSAL EVALUATION
1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meetto evaluate each
Proposal in accordance with the requirements set forth in the solicitation. lf further information is desired, Proposers
may be requested to make additional written submissions of a clarifying nature or oral presentations to the
Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. lt is important
to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation
Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2
Evaluations will be fonruarded to the City Manager who will utilize the results to make a recommendation to the City
Commission,
2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the
Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee, appointed
by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established
below for Step 1, Qualitative Criteria, ln doing so, the Evaluation Committee may:
o review and score all proposals received, with or without conducting interview sessions; or. review all proposals received and short-list one or more Proposers to be further considered during
subsequent interview session(s) (using the same criteria).
Proposer Experience and Qualifications, including Financial Capability
Scope of Services Proposed
Approach and Methodology
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive
additional quantitative criteria points to be added by the Department of Procurement Management to those points
earned in Step 1, as follows.
Veterans Preference
40
30
RFa 20rs r r5JR
t3
18
,',,,-i;lf BIACH
5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Department of Procurement Management. Step
1 and 2 scores will be converted to rankings in accordance with the example below:
* Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission, Final Ranking does not constitute
an award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final
ranking results,
Committee
Member 1
Step 1
Points 82 76 80
Step 2
Points 0 5 0
Total 82 81 80
Rank 1 2 3
Committee
Memhcr 2
Step 1
Points 79 85 72
Step 2
Points 0 5 0
Total 79 90 72
Rank 2 1 3
Committee
Member 2
Step 1
Points 80 74 66
Step 2
Points 0 5 0
Total 80 79 66
Rank 1 2 3
RFQ 20r51r5-lR 14
19
APPENDIX A
MIAMIBEACH
Proposo I Certificotion,
auestionnoire &
Req uirements Affid ovit
PROGRAM MANAGEMENT SERVICES FOR AN
INTELLIGENT TRAFFIC MANAGEMENT SYSTEM AND A
PARKING MANAGEMENT SYSTEM
201 5-115-JR
DEPARTMENT OF PROCUREMENT MANAGEMENT,l700 Convention Center Drive
Miomi Beoch, Florido 33139
RFA 20r5 il 5JR I)
20
Solicitation No:
2015-115.JR
Solicitation Title:
PROGRAM MANAGEMENT SERVICES FOR AN INTELLIGENT TRAFFIC
MANAGEMENT SYSTEM AND A PARKING MANAGEMENT SYSTEM.
Procurement Contact:
Joe V. Rodriquez, CPPB, FCCM
tet:
305-673-7000 x.6263
Email:
ioerod riquez@miamibeachfl .qov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer lnformation.
FIRM NAME:No. of Employees:
No ofYears in Business:No of Years in Business Locally:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 1O YEARS:
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE:ZIP CODE:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
UIIY:
STATE:ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
AUUUUN I T(EP I ELEPHUNE NU.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EI\iIAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
RFQ 20 r 5-r r 5-lR t6
21
3.
Veteran Owned Business. ls Proposer claiming a veteran owned business status?f--l vrs [--l ruo
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748.
Conflict Of lnterest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Proposers must also disclose the name of
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates
Litigation History. Respondent shall submit a statement of any litigation or regulatory action that has been filed against your
firm(s) in the last ten years. lf an action has been filed, state and describe the litigation or regulatory action filed, and identify the
court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such
reported action. lf no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. lf "No"
litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect. Truthful and complete
answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selec{ion
process. Untruthful, misleading or false answers to this question shall result in the disqualification of the firm for this
project.
SUBMITTAL REQUIREMENT: Prime Respondent shall submit history of litigation or regulatory action filed against respondent, or
any respondent team member firm, in the past ten (10) years. lf Respondent has no litigation history or regulatory action in the past
10 years, submit a statement accordingly.
References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
lndividual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided.
Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had
a contract cancelled due to non-performance by any public sector agency?
l--_l vrs [--l rrto
SUBMITTAL REQUIREMENT: lf answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a conkolling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Department of Procurement Management with its
proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics
4.
6
7.
17RFA 20 r 5-r r s-JR
22
9.
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. ln lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics, available at www.miamibeachfl .gov/procuremenU.
Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers
shall be required to pay all employees who provide services pursuant to this Agreement, the hourly living wage rates listed below:
. Commencing with City fiscal year 2012-13 (October 1,2012), the hourly living rate will be $1 1.28/hr with health
benefits, and $12.92/hr without benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation
using the Consumer Price lndex for all Urban Consumers (CPl-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labo/s
Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). Ihe City may also, by
resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement
same (in a particular year).
Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may,
at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties
and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at www.miamibeachfl . gov/procuremenU.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement.
Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited
contracts valued at over $100,000 whose contractors maintain 51 or more fulltime employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contracto/s employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the conkact within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
l---l ves [-l ruo
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
f--_l vrs [-__.l r'ro
c. Please check all benefits that apply to your answers above and list in the "othed' section any additional
benefits not already specified. Note: some benefits are provided to employees because they have a spouse or
domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic
partner, such as medical insurance.
BENEFIT Firm Provides for
Employees with
Soouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Familv Medical Leave
Bereavement Leave
lf Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.9., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
RFQ 201 5-t I 5-JR t8
23
10.
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manage/s decision is final. Further information on the Equal
Benefits requirement is available at www. miamibeachfl .gov/procuremenU.
Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit
proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list.
Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addenda may result in proposal disqualification.
lnitial to Confirm
Receiol
lnitial to Confirm
Recninl
lnitial to Confirm
Rpccint
Addendum 1 Addendum 6 Addendum 1 1
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
lf additional confirmation of addendum is required, submit under separate cover.
11.
RFQ 20r5-r r5-JR t9
24
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
ln its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. ln its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submrtting Proposals in response to this solicitation.
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. lt is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. lnformation is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make alldisclosures and declarations as requested in this solicitation, By submission of a Proposal, the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final unappealable judgment
by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any
action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages. The
previous sentence, however, shall not be conskued to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
ln the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFA 2015 il 5:jR 20
25
I hereby ceftify that: l, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of
this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by the
State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Certification, Questionnaire and Requi ts Affidavit are true and accurate.
Name of Propose/s Authorized Representative:Title of Propose/s Authonzed Representative:
Signature of Propose/s Authorized Representative:Date:
State of FLORIDA )
)
0n this
-day
of
-,
20-, personally
appeared before me who
County of _) stated that (s)he is the
of-,acorporation,andthattheinstrumentWaSSignedinbehalfof
the said corporation by authority of its board of directors and acknowledged said
inslrument to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires:
RFa 20 r 5-r r 5-lR 21
26
APPENDIX B
MIAMIBTACH
"No Bid" Form
PROGRAM MANAGEMENT SERVICES FOR AN
INTELLIGENT TRAFFIC MANAGEMENT SYSTEM
AND A PARKING MANAGEMENT SYSTEM
201 5- l 1s-JR
DEPARTMENT OF PROCUREMENT MANAGEMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33,l39
RFQ 20 r 5-r r 5-JR
a)LL
27
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
_ Workload does not allow us to proposal
_lnsufficient time to respond
_ Specifications unclear or too restrictive
_ Unable to meet specifications
_Unable to meet service requirements
_Unable to meet insurance requirements
_Do not offer this producUservice
_OTHER. (Please specify)
We do _ do not _ want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
DEPT. OF PROCUREMENT MANAGEMENT
ATTN: JOE V. RODRIGUEZ, CPPB, FCCM
PROPOSAL #2015.115.JR
1700 Convention Center Drive
MIAMI BEACH, FL 33139
RFA 20 r s-r r 5-JR
)2
28
AllAlvllBEACH
APPENDIX C
MIAMIBEACH
Minimum Requirements
& Specificotions
PROGRAM MANAGEMENT SERVICES FOR AN
INTELLIGENT TRAFFIC MANAGEMENT SYSTEM
AND A PARKING MANAGEMENT SYSTEM
201 5-115-JR
DEPARTMENT OF PROCUREMENT MANAGEMENT,l700 Convention Center Drive
Miomi Beoch, Florido 33139
RFA 20r5115:lR 24
29
lr/ilAlv\iBEACH
C1. MINIMUM REQUIREMENTS. The Minimum Eligibility Requirements for this solicitation are listed
below. Proposer shall submit detailed verifiable information affirmatively documenting compliance with each
minimum requirement. Proposers that fail to comply with minimum requirements will be deemed non-
responsive and will not be considered.
1. Proposer shall have provided services similar to the scope of this RFQ to at least one public sector
agency within the last five (5) years.
C2. STATEMENT OF WORK REQUIRED. The City is soliciting proposals for Program Management
Services from qualified firms with special expertise in the planning, budgeting, management, and oversight
of design, deployment, operation, and maintenance of state-of-the-art ITS technology, Parking
Management System technology, and a Transportation Management Center (TMC); within allocated
schedule, budgetary, and institutional constraints. The aggregate ITS (including Adaptive Traffic Signal
Control as an optional task) /Parking Management System/TMC Project will hereinafter be referred to as
the "Project," and the firm selected and contracted with for these services will hereinafter be referred to as
the "Program Manager." The Program Manager selected for this work, or any of its associated sub-
consultants, may not pursue other work in connection with this prolect while engaged as the Program
Manager, with the possible exception of construction engineering and inspection services (CEl) if the
successful Respondent has that capability in-house and at the City's sole discretion.
C3. LOCATION. The City of Miami Beach seeks to implement the Prolect within the City. The Project shall
include but not be limited to the following corridors:. MacArthur Causeway from Fountain Street Bridge to Alton Roado $th Street from Alton Road to Collins Avenueo Alton Road from Sttt Street to 41st Street. Collins Avenue from 5th Street to 44tt' Street. Washington Avenue from 5th Street to Dade Boulevardo l'fth Street from Venetian Causeway to Collins Avenue. Dade Boulevard from Venetian Causeway to 23to Street. Julia Tuttle Causeway from City limits to Alton Road. 41il Street from Alton Road to Collins Avenue. lndian Creek from 26tt Street to 44th Streeto Collins Avenue form 71st Street to City Limitso lndian Creek form 63,0 Street to 71st Streeto /'lst Street from City Limits to Collins Avenue. Harding Avenue/Abbot Avenue from City Limits to lndian Creek. Venetian Causeway from City Limits to Dade Boulevard
No site has been identified for the location of the TMC at this time. The location of the TMC shall be
coordinated as part of the Project planning phase and identified in the Concept of Operation document.
C4. PROJECT DESCRIPTION. The Miami Beach City Commission has prioritized the need for improve
transportation and transit to relieve congestion in the City. The City is pursuing significant transit initiatives,
development of a Transportation Master Plan, and a Bicycle-Pedestrian Master Plan Master Plan, ln
addition to these projects, the City is also pursuing a city-wide lTS, Parking Management System, and a
TMC including the following system components:
RFA 20 r s-r r 5-lR 25
30
A;ilA/'4iBEACH
. Dynamic Message Signs (Causeways, Arterials, Parking Garages, and Parking Lots). Travel Time Data Collectors. Closed-CircuitTelevision(C.C.T,V.)Cameras. Corridor Parking Detection. Transportation Management Center (TMC). Adaptive Traffic Signal Control (Optional Task)
Final Project scope will be determined by the Program Manager during the planning and programming
phase. The City anticipates the system to be in operation within the next 1B months.
C5. PROJECT ORGANIZATION AND OVERSIGHT. The City plans to create a select panel of key project
stakeholders, which will function as the authority governing all key project decisions. The City will form a
Technical Steering Committee (TSC), consisting of three (3) individuals, to provide guidance and
representation of their respective interests directly to the Program Manager. Members of the TSC will
include key personnel from the Florida Department of Transportation, Miami-Dade County, as well as the
City. The Program Manager will act as the focal point to receive and disseminate information to the design,
construction, operation, and maintenance team and function as an expert interface between the City and
other agencies, as well as architects, engineers, vendors, and contractors participating in the Project.
Should interpretive information be required, it will be directed by or through the Program Manager, lt is
intended that the Program Manager will develop a comprehensive plan to manage the Project as
expeditiously as possible and work closely with, and ensure the project correctly reflects the wishes of the
City. The Program Manager will act as an extension of the City's organization, providing timely feedback
and reports to the City's staff, the TSC, the public and all other stakeholders.
C6. PROGRAM MANAGEMENT SERVICES. The City shall authorize, as Task Work Orders, the
services to be performed under the Contract. No work shall begin until a task work order has been
authorized in writing by the City. The below list of tasks provides a brief description of tasks and
their sequence to produce the Project. Some of the Tasks shall be performed as Optional Services
and the issuance of Task Work orders will be dependent on the authorization of funds for the
various work segments, and the Program Manager's satisfactory performance of previously
assigned tasks.
The Program Manager will be responsible for the overall administration of the Prolect. These activities
include, but are not limited to, the visioning, planning, budgeting, scheduling, programming, stakeholder
coordination, reporting to the City, oversight of the design, construction, operation, maintenance,
integration, start-up and occupancy of the TMC, and other program management duties required to ensure
a high quality, state-of-the-art ITS deployment, which is to be delivered on time and within budget. The
Program Manager's responsibilities shall include all work necessary to thoroughly accomplish the above-
stated tasks and goals including, but not limited to, the following tentative outline of the tasks and sequence
of the work:
1. Project Plan.ln coordination with the financial capabilities of the City, its site selection efforts, and its
goals for deployment of the Prolect, the Program Manager shall develop a comprehensive Prolect Plan that
defines the overall Pqect and organizes Project components in such a way as to best accomplish the
work.
ln order to develop the Project Plan, the Program Manager shall first work with all stakeholders to identify
RFQ 20 r 5-r r 5-JR
31
I.lIA,ViIBEACH
and document the requirements, goals and objectives of the overall Project. The initial goals and
objectives shall be initially advanced to a conceptual plan, and then further advanced to a formal Prolect
Plan. The resultant Prolect Plan shall firmly establish and document the overall requirements and
components of the Project in a manner that is satisfactory to the City,
It is anticipated that the Project Plan will designate with specificity the types of devices and systems to be
deployed as part of the Prolect. lt is further anticipated that the field component of the Project Plan will be
detailed to the approximate device placement level along with projected quantities, The work discussed in
this section of the Prolect shall be conducted in sufficient detail that the Program Manager can produce a
realistically accurate budget for the Project.
As part of Project Plan development, the overall Prolect shall be carefully analyzed by the Program
Manager and broken down into a series of recommended component projects and documented. The Plan
shall recommend appropriate implementation and procurement methodology for each of the established
components. For example, subsequent to review and approval of the City, it may be decided that certain
aspects of the Project should be accomplished by Design/Build, some by Design/Bid/Build, and some
aspects to be completed in-house by city personnel. The primary interest of the City is to procure the
deployment of the system via Design/Build/Operate/Maintain process.
The Project Plan shall include a comprehensive Project Schedule according to established component
prolects and organized into tasks and milestones. The Program Manager shall utilize an approved
computerized project management software application to initially develop, and subsequently maintain the
resultant schedule throughout the life of the Project, The Pqect Schedule tasks and milestones shall
include, but are not limited to, programming, site selection, surveying, engineering services,
architectural/engineering design services, communications systems design and implementation, regulatory
approvals, permitting, construction, training, delivery and selup of ordinary and specialized systems,
furnishing and equipment, occupancy, testing, burn-in, and systems start-up and uninterrupted switch over
from current operations,
As previously mentioned, the Project Plan shall also include a comprehensive Project Budget and Prolect
Funding Plan, coordinated with the City's financial capabilities in time, and the aforementioned Project
Schedule. This Plan shall clearly delineate the various costs of design services, testing and surveying,
permits and fees, equipment and furnishings, technical, communications systems, and all other cost
components necessary to complete the Prolect and place it into service, Cost components for the Project
Budget shall be escalated fonruard in time in accordance with the Prolect Schedule to the time at which
these expenses are scheduled to occur. The Project Funding Plan shall be harmonized with the budget
cycles and applicable constraints of the City's funding sources.
Once in place, and approved by the City, the Project Plan, and associated Project Schedule and Project
Budget are anticipated to remain unchanged for the life of the Project, except when changes are initiated by
the City to adjust for contingencies or to adjust for incremental changes to the scope of the Project, ln any
case, the Program Manager is to continually update and maintain the Project Plan in response to any
changes initiated or approved by the City.
2. Procuremenf. The Program Manager shall develop recommendations for the procurement of
appropriate engineering, architectural, construction, inspection, operation, maintenance, and specialty
services needed to accomplish the goals of the Pro.yect and in consideration of the approved component
RFA 20r5 r r5JR L/
32
1",\iA,rVll BEACH
projects established and documented in the aforementioned Project Plan, Based on the approved
procurement process for each of the established component projects, the Program Manager will formulate
and develop appropriate procurement documentation packages including, but not limited to, scopes of
services, design/build/operation/ maintenance criteria packages, conceptual plan sets, requests for
proposals, invitations to bid, invitations to negotiate, specifications, technical special provisions, preliminary
estimates, and shall coordinate the review and approvalfor such packages among the various stakeholders
prior to issuance. The Program Manager will actively participate in the selection process as a technical
advisor to the City's selection committee and likewise assist the City in responding to questions, issuing
revisions, evaluating technical proposals, fee proposals and bids during the procurement process.
3. Project Administration and Technical Support. The Program Manager shall manage the planning,
design, construction, operation, and maintenance for the Project and ensure the City's objectives are met.
The Program Manager shall communicate the City's schedule and budget objectives to the design and
construction teams, and monitor their progress. The Program Manager shall be the primary point of contact
for all of the engineers, architects, contactors, and consultants working on the prolect, The Program
Manager, with the concurrence of the City, will provide coordination of all matters pertaining to the contracts
during the planning, design, construction and poslconstruction phases (i.e. operation and maintenance).
The Program Manager's specific duties and decision-making authority will be more fully delineated prior to
the award of a contract, but it is anticipated that, at a minimum, the Program Manager's project
administration and technical support activities shall include, but not be limited to, the following:
a. Use the Prolect Schedule developed during the prolect-planning phase to implement a computerized
track of the overall Project planned versus actual progress during the entire life of the Project.
b. Use the Prolect Budget developed during the Prolect planning phase or subsequently amended to
implement a computerized budget tracking system, kept current during the life of the Project, showing
actual versus budgeted expenditures, encumbrances, budget amounts unencumbered, amounts of each
encumbrance, amounts paid to date, amounts not yet paid and current prolect contingency amounts, and
serves as a proyect reporting tool to the City.
c. Use the Prolect Funding Plan developed during the Prolect planning phase or subsequently amended
to implement a track of Prolect funding, to be kept current during the life of the prolect. The Project
Funding Plan will show original versus actual funding supplied to the work, future funding amounts
required, and any deviations anticipated from the original Funding Plan. This track of Prolect funding shall
serve as a reporting tool to the City, highlighting funding demands the Prolect requires well in advance of
their occurrence.
d, Review and make recommendations to the City of the need for, accuracy of and cost justification for
proposals for various City-supplied work, testing services, and additional services authorizations that may
be needed during the course of the work.
e. Prepare reports on a monthly basis to inform the City as to the progress of the Project, including budget
balances and schedule adherence.
f. Conduct design, pre-proposal, pre-bid and pre-construction meetings.
g. Review and make recommendations of all design and construction documents to maintain compliance
RFA 2015 I t5:JR to
33
I\,'iiA,\,iI BEACH
with the City's construction, maintenance and budget objectives. The Program Manager shall establish,
cultivate, and maintain a high level of expertise and working knowledge of all administrative and technical
matters related to this contract. Such expertise may be possessed or acquired either by in-house or
th rough subcontracted resources.
h, Provide value-engineering services to the Project to provide the City with the best value. This may be
accomplished through alternative construction techniques, alternative materials or other methods.
i. Review and make recommendations of trade contractor bids and assist in the determination of award
to the most qualified responsive bidder.
j, Provide on-going administration of the Project on behalf of the City, including day-to-day monitoring
and oversight at the construction site as well as weekly and monthly meeting between engineers,
architects, contractors and representatives of the City. The Program Manager will make recommendations
to the City after reviewing all tests, reports, correspondence, pay requests, invoices, claims, "as-built"
documents and equipment manuals. The Program Manager shall be responsible for participating in the
research, development, drafting, and review of documents supporting change orders and supplemental
agreements.
k. Establish a daily on-site presence for the Pgect during the various construction phases. The City
reserves the right request an On-Site Representative and to approve the Program Manager's selection and
assignment of an On-Site Representative. The purpose of this presence is to observe, as an experienced
and qualified professional, the progress and quality of the executed work and to determine, in detail, if the
work is proceeding in accordance with the pre-established budgets, schedules and quality of work. The On-
Site Representative will report as to the Contracto/s compliance with the contract documents. The On-Site
Representative will remain with the project until completed. Should a replacement become necessary, the
City must grant approval of the replacement prior to his/her assignment. During the on-site observations,
the On-Site Representative shall keep a detailed daily diary of observations and will inform the City of these
observations during meetings. All data developed and/or collected by the Program Manager and On-Site
Representative shall become the property of the City.
l. lssue instructions from the City to each contractor and process all change orders as required. The
Program Manager may, as the City's representative, require special inspection or testing of the work and
act as interpreter of the requirements of the contract documents and judge the performance of the parties
thereto.
m. Shall review the consultant's or contractor's Applications for Payment and the accompanying data and
schedules, The Program Manager shall indicate whether the Application for Payment is valid and advise
the City as to the amount owed to the consultant(s) and contracto(s.) Such approvals of payment will
constitute a representation to the City that the work has progressed to the point indicated and that, to the
best of the Program Manager's knowledge, information and belief, the quality of the work is in accordance
with the contract documents.
n. Shall coordinate or conduct such inspections as are necessary to determine the pending completion of
work or portions thereof,
o. Recommend, arrange for, and budget additional on-site representation, such as CEI inspections, that
RFQ 20 r 5-r r 5-JR 29
34
,\",1,1,e1i,,,\ i BEAC H
may be deemed necessary to protect the City's interests,
p. Throughout the Project, the Program Manager shall continuously maintain a list of incomplete or
unsatisfactory items and a schedule for their completion prior to recommending interim or final payment
and before the Contractor's work force leaves the construction site.
q. Assist the City in post-construction activities including prolect closeout, commissioning and
organization of Project documentation, such as as-builts, operation and maintenance manuals and shop
drawings, for use by the City in the management of the facility.
r. Recommend, arrange for, and assist in budget planning for scheduled and unscheduled maintenance.
s. Maintain complete, accurate, and organized Pqect records and files, in hardcopy and electronic files,
acceptable to, and approved by the City for all work activities, tasks, and any other events relating to this
Project. Project records shall contain all correspondence to and from the Program Manager, consultants,
stakeholders, contractor, manufacturers, equipment vendors, local, state, and federal agencies etc., as
related to this contract, The prolect records shall also include all materials, information, or data related to
this contract obtained or produced by the Program Manager,
4. Occupancy, The Program Manager shall provide services relative to transition to occupancy,
operations, or project completion. These services shall include, but are not be limited to, assistance in final
testing, maintenance set up, training, equipment commissioning, warranty follow-up procedures, assistance
in move logistics, and system switch-over to the new TMC operation.
5. Concept of Operations Plan, Sysfems Engineering Management Plan, and Other Specn/
Requiremenfs. The Program Manager will develop a Concept of Operations Plan and assist the City with
procurement of operations and maintenance services. The Program Manager shall also assist in
familiarizing the City's key personnel with the administration of the Prolect components from concept
through their useful life, including operation, training, routine system maintenance, preventative
maintenance schedules, budgeting plans for maintenance and replacement, technology refresh, staffing
requirements and life cycle costs,
All work conducted by the Program Manager in planning, developing, advancing, deployment, operations
and maintenance shall be in accordance with the Florida Department of Transportation (FDOT) adopted
Systems Engineering Management Plan. ln addition, all work shall be in accordance to the established
Regional, State, and National ITS Architectures.
6. Project Communicafron. The Program Manager shall employ techniques for improved communication
that are most conducive to the good of the Project. lt is anticipated and recommended that the Program
Manager consider the use of advanced computer and web-based techniques that are proven to enhance
the flow of information to Project participants. The intent of this section is to encourage the use of the latest
in technologies suited for this purpose and also time-proven effective techniques such as regular meetings
and organized professional project reporting. At a minimum, the City will require the Program Manager to
conduct the following meetings and provide the following reports:
RFG 20151r5-JR 30
35
I/IA/VllBEACH
Weekly
Conduct a project status meeting and site visit with the City's representative. Provide a package of the past
week's daily reports, a project summary, a brief status report and other pertinent project information. During
construction, attend the contracto/s weekly trade contractor meeting.
b.Monthly
Provide a prolect update at the City's monthly stakeholders meeting. Provide a written report summarizing
the project's activities during the past month, the status of the Prolect Plan, Schedule, Budget and Funding
Plan. Advise the City of any changes to these plans. Conduct a meeting with key user staff, when
requested by the City, consisting of an update on the project status and a question and answer session.
c. Quarterly
Prepare a comprehensive Project Report containing an executive summary of the Project's status, a
detailed account of the status of the Project Plan, Budget, Schedule and Funding Plan, and complete back-
up information necessary to provide complete information on the project to date. The schedule information
shall show the actual versus planned progress. The budget information shall show a track of expenses
compared against the original budget. The funding information shall show actual funding required to
execute the work vs, funding prolected in the Project Plan.
d. On-Call
The Program Manager shall be available to serve as an expert representative or wRFQess on Pro;ect
matters with various parties, including the public, the press, regulatory authorities, professional
organizations and representatives from other government agencies when specifically requested and
deemed appropriate by the City.
7. Stakeholder Coordination, Agreements, and Documentation, The Program Manager shall, as a
continuous task, provide stakeholder coordination activities among the various participants in the Prolect,
as well as potential participants. The Program Manager shall identify the need for formal agreements and
participate in the research, development, drafting, and review of documents specifying the terms and
agreements between parties participating in the Prolect. Documentation produced under this section shall
include, but is not limited to, JPAs, M0Us, MOAs, LAPs, etc.
Stakeholder coordination shall include, but not be limited to, responsibility of coordinating all interim and
phase plans/specifications reviews with the City, other agencies, firms, or organizations as appropriate,
The Program Manager shall be responsible for transmitting phase review plans sets to the various
stakeholders, as well as collecting, collating, and disseminating comments and responses.
Stakeholder coordination shall also include addressing inquiries and requests originating from any number
of sources, including but not limited to, the press, local citizens, public officials, government bodies, etc.
This task may also include press releases, presentations, speaking engagements, and/or technical articles
as may be required or requested by local government agencies or other interested organizations, All task
products produced under this Project shall be subject to the review of, and become property of the City.
The Program Manager shall coordinate its work with any and all adjacent and integral consultants so as to
effectively assure completion of homogenous plans, specifications and other task products for the Prolect
elements described herein and any relative or associated projects.
RFA 20r5-r lsJR 3l
36
i/lAlvliBEACH
APPENDIX D
MIAMIBEACH
I nsuro nce Requirements
PROGRAM MANAGEMENT SERVICES FOR AN
I NTELLIGENT TRAFFIC MANAGEMENT SYSTEM
AND A PARKING MANAGEMENT SYSTEM
20I 5-115-JR
DEPARTMENT OF PROCUREMENT MANAGEMENT
lZ00 Convention Center Drive
Miomi Beoch, Florido 33.l39
RFG 20 r 5-r r 5-JR 32
37
f'7n,lllly^ii BEAC H
INSURANCE REQUIREMENTS
PROFESSIONAL SERVICES
The provider shall furnish to the Human Resources Department, Risk Management Division, City of
Miami Beach, 1700 Convention Center Drive,3'd Floor, Miami Beach, Florida 33139, Certificate(s) of
lnsurance which indicate that insurance coverage has been obtained which meets the requirements as
outlined below:
A. Worker's Compensation and Employer's Liability lnsurance for all employees of the
provider as required by Florida Statute 440.
B. Commercial General Liability on a comprehensive basis in an amount not less than
$1,000,000 combined single limit per occurrence, for bodily injury and property damage.
City of Miami Beach must be shown as an additional insured with respect to this
coverage.
C. Automobile Liability lnsurance covering all owned, non-owned and hired vehicles used in
connection with the work, in an amount not less than $1,000,000 combined single limit per
occurrence for bodily injury and property damage.
D. Professional Liability lnsurance in an amount not less than $1,000,000 with the deductible
per claim, if any, not to exceed 10% of the limit of liability.
The insurance coverage required above must include a waiver of subrogation in favor of the City. The
insurance coverage required shall include those classifications, as listed in standard liability insurance
manuals, which most nearly reflect the operations of the provider.
All insurance policies required above shall be issued by companies authorized to do business under the
laws of the State of Florida, with the following qualifications:
The company must be rated no less than "A-" as to management, and no less than "Class
Vll" as to financial strength, by the latest edition of Best's lnsurance Guide, published by
A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the
City Risk Management Division.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days
advance notice to the certificate holder.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAM! BEACH
17OO CONVENTION CENTER DRIVE
3'd FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability
and obligation under this section or under any other section of this agreement.
RFQ 20r51rslR 33
38
g MIAMI BEACH
OFFICE OF THE MAYOR AND COMMISSION
MEMORANDUM
TO: Jimmy Morales, City Manager
FROM: MichaelGrieco,Commissioner
DATE: March gth,2O15
SUBJECT: Discussion/Update from Code Enforcement, Miami Beach Police Department
and the City Attorney regarding the end of Trike rentals in the City of Miami Beach
Please place on the March 11th City Commission Meeting Agenda a discussion concerning
update from Code Enforcement, MBPD and the City Attorney regarding the end of Trike
rentals in the City of Miami Beach
lf you have any questions please do not hesitate to contact Danila Bonini at extension 6457.
MG/db
Vr'e are comnlffec lo prcviding e'tcelient r:ublic service ond sofer,T to all who iive. work, cnd ploy in oor vibrani, tropical, historic communily.
Agenda ltem AfXO"t" .39
THIS PAGE INTENTIONALLY LEFT BLANK
40
g MIAMIBEACH
OFFICE OF THE MAYOR AND COMMISSION
MEMORANDUM
TO: Jimmy Morales, City Manager
FROM: Philip Levine, Mayor
DATE: March gth,2015
SUBJECT: Discussion regarding the City of Miami Beach's funding partnership with the
Miami Beach Chamber of Commerce. Please place on the March 11th City Commission
Meeting Agenda.
lf you have any questions please do not hesitate to contact Fatima Perez at extension 6465.
MG/fp
We ore commilled fo providing excellent public ser'tice ond sofely to oll who live, work, ond ploy in our vibront, tropicol, historic communiy.
Agenda ltem Rq y
oateS.tit-41
THIS PAGE INTENTIONALLY LEFT BLANK
42