R7D-Amend Contracts Door Related Repair And Replacement ServicesCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO AMEND
CONTRACTS WITH AAA AUTOMATIC DOOR REPAIR, INC., BEST GARAGE DOORS. !NC., AND
DASH DOOR AND CLOSER SERV|CE, !NC., PURSUANT TO tNVtTATtON TO BtD (lTB) NO. 09-
11112, FOR DOOR RELATED REPAIR AND REPLACEMENT SERVICES, AUTOMATIC DOORS AND
GATES, ROLL.UP DOORS, ACCESS CONTROL, CLICKER GATES, TO AMEND THE ANNUALLY
ESTIMATED CONTRACT AMOUNT FROM $75,OOO.OO TO THE AMOUNT THAT IS ANNUALLY
AVAILABLE IN THE PUBLIC WORKS DEPARTMENT'S BUDGET FOR SUCH SERVICES.
lncrease Satisfaction with Citv Services
s Data (Survevs. EnvironmentalScan. etc: N/A
Item Summary/Recommendation :
At its April 11, 2012, meeting, the City Commission accepted the City Manager's recommendation
pertaining to the award of a contract pursuant to lnvitation to Bid (lTB) No. 9-11112 for Door Related
Repair and Replacement Services, Automatic Doors and Gates, Roll-up Doors, Access Control and
Clicker Gates, forthe City's Public Works Department. Consequently, the item was passed and adopted
authorizing the Administration to execute an agreement in the annually estimated amount of $75,000.
The award also allowed for additional funding based on an increase in the required services.
ln addition to routine operational repairs and replacements, specific high priority projects have been
expeditiously procured through the contract, including (but not limited to)the Normandy Shores North
Gate Replacement. Furthermore, staff intends to utilize this contract to procure other high priority
projects such as the beach access gates through this contract. The Police Department has requested
that the beach access gates project be completed as soon as possible; and, a permit currently exists for
this project which, if the project is not expedited, will expire shortly and the City would incur additional
costs and delays in trying to re-secure a new permit.
The purpose of this item is to expand the annual estimated amount of this contract to to the budgeted
amount available for these services, which is established yearly through the City's budgeting process
and subject to review and approval by the Office of Budget and Performance lmprovement (OBPI).
After considering the review and recommendation of City staff, the City Manager exercised his due
diligence and recommends to the Mayor and City Commission to adopt a resolution amending the
estimated annual contract amount from $75,000 to the budgeted amount available in the Public Works
budget for the required services.
RECOMMENDATION
the Resolution
Board Recommendation:
Financial !nformation :
Source of
Funds:
Amount Account
1 Subject to available funds in the Public Works Department's
budoet for these services.
2
OBPI Total *
Financial lmoact Summarv:
Eric Ext. 7080
AGENDA ITEM R? D& MIAMIBEACH nnrs 3{&lf181
City of Miomi Beoch,I 200 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMIS ON MEMORANDUM
TO: Mayor Phillip Levine and the City
FROM: Jimmy L. Morales, City Manager
DATE: March 18, 2015
SUBJECT: A RESOLUTION OF THE MA AND CITY COMMISSION OF THE CITY OF
MANAGER TO AMEND CONTRACTS WITH AAA AUTOMATIC DOOR REPAIR,
INC., BEST GARAGE DOORS. INC., AND DASH DOOR AND CLOSER SERVICE,
tNc., PURSUANT TO tNVtTATtON TO BID (lTB) NO. 09-11112, FOR DOOR
RELATED REPAIR AND REPLACEMENT SERVICES, AUTOMATIC DOORS AND
GATES, ROLL.UP DOORS, ACCESS CONTROL, CLICKER GATES, TO AMEND
THE ANNUALLY ESTIMATED CONTRACT AMOUNT FROM $75,OOO.OO TO THE
AMOUNT THAT !S ANNUALLY AVAILABLE IN THE PUBLIC WORKS
DEPARTMENT'S BUDGET FOR SUCH SERVICES.
ADMI NISTRATION RECOMMEN DATION
Adopt the resolution.
BACKGROUND
At its April 11, 2012, meeting, the City Commission accepted the City Manager's
recommendation pertaining to the award of a contract pursuant to lnvitation to Bid (lTB) No. 9-
11112 for Door Related Repair and Replacement Services, Automatic Doors and Gates, Roll-up
Doors, Access Control and Clicker Gates, for the City's Public Works Department.
Consequently, the item was passed and adopted authorizing the Administration to execute an
agreement in the annually estimated amount of $75,000. The award also allowed for additional
funding based on an increase in the required services.
ln addition to routine operational repairs and replacements, specific high priority projects have
been expeditiously procured through the contract, including (but not limited to) the Normandy
Shores North Gate Replacement. Furthermore, staff intends to utilize this contract to procure
other high priority projects such as the beach access gates through this contract. The Police
Department has requested that the beach access gates project be completed as soon as
possible; and, a permit currently exists for this project which, if the project is not expedited, will
expire shortly and the City would incur additional costs and delays in trying to re-secure a new
permit.
The purpose of this item is to expand the annual estimated amount of this contract to to the
budgeted amount available for these services, which is established yearly through the City's
budgeting process and subject to review and approval by the Office of Budget and Performance
lmprovement (OBPI).
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2 | Amend Contracts For Door Related Repair And Replacement Services, Automatic Doors And Gates, Roll-Up Doors, Access
Control, Clicker Gates
CITY MANAGER'S RECOMMENDATION
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and recommends to the Mayor and City Commission to adopt a resolution
amending the estimated annual contract amount from $75,000 to the budgeted amount
available in the Public Works budget for the required services.
CONCLUSION
The Administration recommends that the Mayor and Commission approve the Resolution
accepting the City Manager's recommendation amending the estimated annual amounts on the
contracts with AAA Automatic Door Repair, lnc., Best Garage Doors. lnc., And Dash Door And
Closer Service, lnc., awarded pursuant To lnvitation To Bid (lTB) No. 09-11112, For Door
Related Repair And Replacement Services, Automatic Doors And Gates, Roll-Up Doors,
Access Control, Clicker Gates.
JLM/MT/EC/AD
T:\AGENDA\201s\March\Procurement\lvlarch 18\Commission Memo Door Related Repair and Replacrnent Services.docx
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RESOLUTION TO BE SUBMITTED
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