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C7A-Submit Grant Applications To Various Funding AgenciesCOMMISSION ITEM SUMMARY Gondensed Title: A Resolution Authorizing The City Manager or his designee to apply for and accept four (4) grants. Kev lntended Outcome Supported: 1) N/A; 2) Ensure comprehensive mobility addressing all modes throughoutthe City; 3) Ensure reliable stormwater management and resiliency against flooding by implementing select short and long-term solutions including addressing sea-level rise; 4) Revitalize key neighborhoods, starting with North Beach and Ocean Drive. Supporting Data: Community Satisfaction Survey: 1)and 2) N/A; 3) 11% of residents stated that "Addressing flooding problems" would best improve the quali$ of life in Miami Beach; 4) When asked "ls there any geographic area of Miami Beach that needs to be improved?" ,74o/o of residents responded "North Beach". Item Summary/Recommendation : Approve and authorize the City Manager or his designee to take the following actions: 1) Submit a grant application to the National Endowment for the Humanities for approximately $6,000 for the City's Archival Photographs and records preservation; and retroactively for 2) Florida lnland Navigation District for approximately $75,000 for the Maurice Gibb Park Dock and Launch project; 3) Florida lnland Navigation District for approximately $420,000 for the lndian Creek Greenway and Seawall project; 4) The Miami Foundation Public Space Challenge for funding for the beautification of city alleys; approving and authorizing the appropriation of the above grants and funding requests, including any requisite matching funds and city expenses; and further authorizing the City Manager or his designee, to take all necessary steps and execute all necessary documents in connection with the aforestated grants and fundi includinq, without limitation, applications, grant and fundi and audits. Financial lnformation : Grant Name/Project Approximate Match AmounUSource Financial lmpact Summary: N/A National Endowment for the Humanities/Archival P Florida lnland Navigation DistricUMaurice Gibb Dock and Launch $75,000 Funding will be requested through the FY 15/16 Caoital Budoet Process. Florida lnland Navigation DistricUlndian Creek Seawall and $420,000 Funding will be requested through the FY 15/16 ital Budqet Process. The Miami Foundation Public Space Judy Hoanshelt, Grants Officer, Office of Budget and Performance lmprovement c7AAGENDA ITEiTMIAMIBEACHDATE147 MIAMI BEACH City of Miomi Beoch, I 700 Convention Center Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov COMMISSION MEMORANDUM TO:Mayor Philip Levine and Members the City mrssron FROM: Jimmy L. Morales, City Manager DATE: April 15,2015 SUBJECT: A RESOLUTION OF THE MA AND CITY COMMISSION OF THE CIry oF MrAMr BEACH, FLORTDA; APPROVTNG AND AUTHORTZTNG THE CITY MANAGER OR HIS DESIGNEE TO TAKE THE FOLLOWING AGTIONS: 1) SUBMIT A GRANT APPLICATION TO THE NATIONAL ENDOWMENT FOR THE HUMANITIES FOR FUNDING IN THE APPROXIMATE AMOUNT OF $6,000 FOR THE CITY'S ARCHIVAL PHOTOGRAPHS AND RECORDS PRESERVATION PROGRAM; AND RETROACTIVELY FOR: 2) SUBMITTAL OF A GRANT APPLICATION TO FLORIDA INLAND NAVIGATION DISTRICT, IN THE APPROXIMATE AMOUNT OF $75,000, FOR A NON.MOTORIZED VESSEL DOCK/LAUNCH AT MAURTCE GIBB PARK, AND 3) SUBMITTAL OF A GRANT APPLICATION TO FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $42O,OOO FOR THE PUBLICLY OWNED PORTIONS OF THE INDIAN CREEK SEAWALL FRoM 26rH To 41sr STREET; a) SUBM|TTAL oF AN AppLtcATtoN FoR FUNDING IN THE APPROXIMATE AMOUNT OF $15,OOO TO THE MIAMI FOUNDATION, PUBLIC SPACE CHALLENGE FOR FUNDING TO ENHANCE ALLEYS IN THE NORTH BEACH AREA; APPROVING AND AUTHORIZING THE APPROPRIATION OF THE ABOVE GRANTS AND FUNDING REQUESTS, INCLUDING ANY REQUISITE MATCHING FUNDS AND CIry EXPENSES; AND FURTHER AUTHORIZING THE CITY MANAGER OR HlS DESIGNEE TO TAKE ALL NECESSARY STEPS AND EXECUTE ALL NECESSARY DOCUMENTS IN CONNECTION WITH THE AFORESTATED GRANTS AND FUNDING REQUESTS, INCLUDING, WITHOUT LIMITATION, APPLICATIONS, GRANT AND FUNDING AGREEMENTS AND AUDITS ADMINISTRATION REGOMMENDATION Adopt the Resolution. ANALYSIS 1. Application to the National Endowment for the Humanities for fundino in the approximate amount of $6.000 for the Citv's Archival Photoqraphs and Records Preservation Proqram 148 Commission Memorandum Page 2 The National Endowment for the Humanities, Division of Preservation and Access, provides funding, through the Preservation Assistance Grants for Smaller lnstitutions program, to help small and mid-sized institutions to improve their ability to preserve and care for their humanities collections. These collections can include archives, manuscripts, prints, photographs, moving images and sound recordings. The City of Miami Beach has many significant and historic historical records, photographs and documents under the care of the City Clerk's Office. The City Clerk's Office is currently working with Florida lnternatlonal University to digitize, catalogue and upload 10,000 images to an archival database. The Administration intends to apply for funding to procure necessary equipment for the archival project. This maximum available under this grant is $6,000, and the funding agency does not require matching funds. 2. Retroactive approval for the submittal of an application to Florida lnland Naviqation District, in the approximate amount of $75,000, for a Non- Motorized Vessel Dock/Launch at Maurice Gibb Park. Over the past 26 years, Florida lnland Navigation District (FIND) has provided a total of over $179 million in funding assistance to local governments through the Waterways Assistance Program. FIND provides funding for improvement projects directly related to the watenrvays, such as public navigatlon, public watenray access facilities, public recreation, environmental education and boating safety. Accordingly, the Administration has submitted an application to Florida lnland Navigation District for the construction of a non-motorized vessel dock/launch at the west end of Maurice Gibb Park. The Kayak non-motorized vessel dock/launch will be ADA compliant, to allow safe and easy access in and out of the water. FIND requires that the City Commission approve a Resolution certifying that the City will accept the terms and conditions in the FIND Rule, including maintaining the project for public use. A copy of the Resolution is attached to this agenda item (Exhibit 1). The cost of this project is estimated at $150,000 and the City has submitted an application for FIND funding in the amount of $75,000. Matching funds will be requested through the FY 15116 capital budget process. This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and longterm solutions including addressing sea-level rise. The lndian Creek seawall from 26th to 41't Street is along approximately one mile of the lndian Creek Watenrvay with Lake Pancoast to the south and the 41st Street Bridge to the north. The seawall has been rated as "Serious" condition. The City has submitted an application for funding for the design portion of this project, in the approximate amount of $420,000. The phase 1, design portion will include seawall design, greenway design and permitting and is estimated to cost $840,000; matching funds in the amount of $420,000, and the balance of funding to complete this project will be requested the FY 2015/16 capital budget process. The Administration anticipates 149 Commission Memorandum Page 3 applying to FIND for construction funding in next year's application cycle. lndian Creek seawall is comprised of both publicly and privately owned seawalls; FIND funding will be used for the publicly owned portions only. FIND requires that the City Commission approve a Resolution certifying that it will accept the terms and conditions in the FIND Rule, including maintaining the project for public use. A copy of the Resolution is attached to this agenda item (Exhibit 1). This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and long-term solutions including addressing sea-level rise. 4. Retroactive approval for the submittal of an application for fundinq in the approximate amount of $15.000 to The Miami Foundation's Public Space Challenqe for fundinq to enhance allevs in the North Beach area The Miami Foundation's Public Space Challenge uncovers the best ideas for creating, improving and activating parks, plazas and local gathering places. Together with Health Foundation of South Florida and Baptist Health South Florida, they have invested over $300,000 in the program. The Administration has submitted a request for funding to improve alleyways in the North Beach area. lf selected, thefinalistswill be announced in lateApril 2015, and at that time, the finalists will be required to provide a budget and additional details on the proposal. Matching funds are not required, and this project supports the key intended outcome to revitalize key neighborhoods, starting with North Beach and Ocean Drive. Gonclusion A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving and Authorizing the City Manager or his Designee to take the following actions: 1) Submit an application to the National Endowment for the Humanities for funding in the approximate amount of $6,000 for the City's Archival Photographs and Records Preservation Program; and retroactively for2) Submittal of a grant application to Florida lnland Navigation District, in the approximate amount of $75,000, for a non- motorized vessel dock/launch at Maurice Gibb Park, and 3) Submittal of a grant application to Florida lnland Navigation District for funding in the approximate amount of $42O,OOO for the publicly owned portions of the lndian Creek Seawall from 26th to 41't street; 4) Submittal of an application for funding in the approximate amount of $15,000 to The Miami Foundation, Public Space challenge for funding to enhance alleys in the North Beach Area; approving and authorizing the appropriation of the above grants and funding requests, including any requisite matching funds and city expenses; and further authorizing the City Manager or his designee to take all necessary steps and execute all necessary documents in connection with the aforestated grants and funding requests, including, without limitation, applications, grant and funding agreements and audits. JLM/JWJMH T:\AG E N DA\20 1 S\April\Grants Memo. docx 150 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND C!ry COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER, OR HlS DESIGNEE, TO TAKE THE FOLLOWING AGTIONS: 1) SUBMIT AN APPLICATION TO THE NATIONAL ENDOWMENT FOR THE HUMANITIES FOR FUNDING IN THE APPROXIMATE AMOUNT OF $6,000 FOR THE CITY'S ARCHIVAL PHOTOGRAPHS AND RECORDS PRESERVATION PROGRAM; AND TO RETROAGTIVELY APPROVE THE FOLLOWING: 2) THE SUBMITTAL OF A GRANT APPLICATION TO FLORIDA INLAND NAVIGATION DISTRICT, !N THE APPROXIMATE AMOUNT OF $75,000, FOR A NON-MOTORIZED VESSEL DOCK/LAUNCH AT MAURICE GIBB PARK; 3) THE SUBMITTAL OF A GRANT APPLICATION TO FLORIDA INLAND NAVIGATION DISTRICT FOR FUNDING IN THE APPROXIMATE AMOUNT OF $42O,OOO FOR THE PUBLICLY OWNED PORTIONS OF THE INDIAN CREEK SEAWALL FROM 26TH TO 41sr STREET; a) THE SUBMITTAL oF AN AppLtcATloN FoR FUNDING tN THE APPROXIMATE AMOUNT OF $15,OOO TO THE MIAMI FOUNDATION, PUBLIC SPACE CHALLENGE FOR FUNDING TO ENHANCE ALLEYS IN THE NORTH BEACH AREA; APPROVING AND AUTHORIZING THE APPROPRIATION OF THE ABOVE GRANTS AND FUNDING REQUESTS, INCLUDING ANY REQUISITE MATCHING FUNDS AND CITY EXPENSES; APPROVING THE RESOLUTIONS FOR ASSISTANCE UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM ATTACHED HERETO AS EXHIBITS I AND 2; AND FURTHER AUTHORIZING THE CITY MANAGER, OR HIS DESIGNEE, TO TAKE ALL NEGESSARY STEPS AND TO EXECUTE ALL NECESSARY DOCUMENTS IN CONNECTION WITH THE AFORESTATED GRANTS AND FUNDING REQUESTS, INCLUDING, WITHOUT LIMITATION, APPLICATIONS, GRANT, AND FUND!NG AGREEMENTS AND AUD!TS. WHEREAS, the City Administration requests approval to submit an application to the National Endowment for the Humanities for funding in the approximate amount of $6,000 for the City's Archival Photographs and Records Preservation Program, the details of which are as follows: . The National Endowment for the Humanities, division of Preservation and Access, provides funding through the Preservation Assistance Grants for Smaller lnstitutions program to help small and mid-sized institutions improve their ability to preserve and care for their humanities collections; . These collections can include archives, manuscripts, prints, photographs, moving images and sound recordings; . The City of Miami Beach has many significant and historic historical records photographs and documents under the care of the City Clerk's Office. The City Clerk's Office is currently working with Florida lnternational University to digitize, catalogue, and upload 10,000 images to an archival database; 151 The Administration intends to apply for funding to procure necessary equipment for the archival project; The maximum available under this grant is $6,000 and the funding agency does not require matching funds; and WHEREAS, the City Administration requests retroactive approval for the submittal of an application to Florida lnland Navigation District, in the approximate amount of $75,000, for a Non-Motorized Vessel DocUlaunch at Maurice Gibb Park, the details of which are as follows: o Over the past 26 years, Florida lnland Navigation District (FIND) has provided a total of over $179 million in funding assistance to local governments through the Watenruays Assistance Program; . FIND provides funding for improvement projects directly related to the waterways, such as public navigation, public waterway access facilities, public recreation, environmental education and boating safety; o Accordingly, the Administration has submitted an application to Florida lnland Navigation District for the construction of a non-motorized vessel docUlaunch at the west end of Maurice Gibb Park. The Kayak non-motorized vessel dock/launch will be ADA compliant, to allow safe and easy access in and out of the water; . FIND requires that the City Commission approve a Resolution certifying that it will accept the terms and conditions in the FIND Rule, including maintaining the project for public use. A copy of the Resolution is attached to this agenda item (Exhibit 1); o The cost of this project is estimated at $150,000 and the City has submitted an application for FIND funding in the amount of $75,000. Matching funds will be requested through the FY 15116 capital budget process. This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and longterm solutions including addressing sea-level rise; and WHEREAS, the City Administration requests retroactive approval to submit an application to Florida lnland Navigation District for funding in the approximate amount of $420,000 for the publicly owned portions of the lndian Creek Seawall from 26th to 41't Street, the details of which are as follows: r The lndian Creek seawall from 26th to 41't Street is along approximately one mile of the lndian Creek Watenray with Lake Pancoast to the south and the 41't Street Bridge to the north. The seawall has been rated as "Serious" condition; 152 The City has submitted an application for funding for the design portion of this project, in the approximate amount of $420,000. The phase 1 design portion will include seawall design, greenway design, and permitting and is estimated to cost $840,000; matching funds in the amount of $420,000, and the balance of funding to complete this project, will be requested the FY 2015/16 capital budget process. The Administration anticipates applying to FIND for construction funding in next year's application cycle. lndian Creek seawall is comprised of both publicly and privately owned seawalls; FIND funding will be used for the publicly owned portions only; FIND requires that the City Commission approve a Resolution certifying that it will accept the terms and conditions in the FIND Rule, including maintaining the project for public use. A copy of the Resolution is attached to this agenda item (Exhibit 2). This project supports the key intended outcome to ensure reliable stormwater management and resiliency against flooding by implementing select short and long-term solutions including addressing sea-level rise; and WHEREAS, the City Administration requests retroactive approval for the submittal of an application forfunding in the approximate amount of $15,000 to The Miami Foundation Public Space Challenge for funding to enhance alleys in the North Beach area, the details of which are as follows: The Miami Foundation's Public Space Challenge uncovers the best ideas for creating, improving and activating parks, plazas, and local gathering places. Together with Health Foundation of South Florida and Baptist Health South Florida, they have invested over $300,000 to make the top ideas a reality; The Administration has submitted a request for funding to improve alleyways in the North Beach area. lf selected, the finalists will be announced in late April, and at that time, the finalists will be required to provide a budget and additional details on the proposal. Matching funds are not required, and this project supports the key intended outcome to revitalize key neighborhoods, starting with North Beach and Ocean Drive. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby approve and authorize the City Manager, or his designee, to take the following actions: 1) submit an application to the National Endowment for the Humanities for funding in the approximate amount of $6,000 for the City's Archival Photographs and Records Preservation Program; and to retroactively approve the following: 2) submit a grant application to Florida lnland Navigation District, in the approximate amount of $75,000, for a non-motorized vessel docUlaunch at Maurice Gibb Park; 3) submit a grant application to Florida lnland Navigation District for funding in the approximate amount of $420,000 for the publicly owned portions of the lndian Creek Seawall from 26th to 41't street; and 4) submit an application for funding in the approximate amount of $15,000 to The Miami Foundation, Public Space challenge for funding to enhance alleys in the North Beach Area; approve and authorize the appropriation of the above grants and funding requests, including any requisite matching funds and city expenses; approve the Resolutions for Assistance under the Florida lnland Navigation District Waterways Assistance Program attached hereto as Exhibits 1 and 2; and further authorize the City 153 Manager, or his designee, to take all necessary steps and execute all necessary documents in connection with the aforestated grants and funding requests, including, without limitation, applications, grant and funding agreements and audits. PASSED and ADOPTED this day of 2015. Philip Levine, Mayor ATTEST: Rafael E. Granado, City Clerk JLM/JWJMH T:\AG E N DA\20 1 S\April\Grants Reso.docx APPROVED AS TO FdilM'& GNeunoE;tffr:)(ul 6 - Dote 154 Exhibit I ATTACHMENT E-6 RESOLUTION FOR ASSISTANCE 2015 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS, THE City of MiamiBeach is interested in carrying out the (Name of Agency) following described and the State of Flor project for the enjoyment of the citizenry of city of Miami Beach Project Title ida: Maurice Gibb Memorial Park DocUlaunch Project Total Estimated Cost g 150,000 Brief Description of Project: The City of Miami Beach will construct a floating dock for non-motorized marine vessels at Maurice Gibb Memorial Park located at 18th Street and Purdy Avenue (east of the lntra-coastal Waterway). AND, Florida Inland Navigation District financial assistance is required for the program mentioned above, Now THEREFoRE, be it resolved by the city of Miami Beach (Name of Agency) that the project described above be authorized, AND, be it further resolved that said city of Miami Beach (Name of Agency) make application to the Florida Inland Navigation District in the amount of 50 %o of the actual cost ofthe project in behalfofsaid City of Miami Beach (Name of Agency) AND, be it funher resolved by the City of Miami Beach (Name ofAgency) that it certifies to the following: l. That it will accept the terms and conditions set forth in FIND Rule 668-2 F.A.C. and which will be a part of the Project Agreernent for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. (l) Form No. 90-21 (Effective date 12-17-90, Rev. l0-14-92) 155 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said City of Miami Beach for public use. (Name ofAgency) 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964,P. L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by persons with disabilities as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested, a post-audit of expenses incurred on the project prior to, or in conjunction with, request for the final l0% of the funding agreed to by FND. This is to certify that the foregoing is a true and correct copy of a resolution duly and legally adopted by gr" Mayor and City commission of the City of Miami B at a legal meeting held on this 15th day of APril ,lE 2A',u Attest Signature City Clerk Mayor Title Title APPROVED AS TO FORM & I.ANGUAGE(2) Form No. 90-21 (Effective date 12-77-90, Rev. 10-14-92) 156 Exhibit 2 ATTACHMENT E-6 RESOLUTION FOR ASSISTANCE 2015 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS,THE City of Miami Beach is interested in carrying out the (Name of Agency) following described project for the enjoyment of the citizenry og Miami Beach and the State of Florida: Project Title lndian Creek Shoreline lmprovements and Greenway Total Estimated Cost g 84o,ooo Brief Description of Project: To create a mile-long greenway along a new seawall for public use. Cunently, there is no continuous public walkway along the lndian Creek Waterway. The project is intended to provide public access along the entire section of the lndian Creek Waterway from 24th Street to the 41st Street Bridge. AND, Florida Inland Navigation District financial assistance is required for the program mentioned above, Now THEREFoRE, be it resolved by the city of Miami Beach (Name of Agency) that the project described above be authorized, AND, be it further resolved that said city of Miami Beach (Name of Agency) make apptication to the Florida Inland Navigation District in the amount of 50 % of the actual cost ofthe project in behalfofsaid City of Miami Beach (Name of Agency) AND, be it further resolved by the City of Miami Beach (Name of Agency) that it certifies to the following: l. That it will accept the terms and conditions set forth in FIND Rule 66B-2 F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. (l) Form No. 90-21 (Effective date 12-17'90,Rev. 10-14-92) 157 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said City of Miami Beach for public use. (I'{ame o.f Agency) 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P. L. 88-352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by persons with disabilities as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested, a post-audit of expenses incurredontheprojectpriorto,orinconjunctionwith,requestforthefinal l0%ofthe funding agreed to by FIND. This is to certify that the foregoing is a true and correct copy of a resolution duly and legally adopted by the City of Miami Beach Commission at a legal meeting held on this 15 day of APril 20 15 Attest Signature City Clerk Mayor Title Title APPROVED AS TO FORM & LANGUAGE(2) Form No. 90-21 (Effective date 12-17-90, Rev. 10-14-92) 158