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20150415 SM11915.20r5 MIAMIBEACH City Commission Meeting SUPPLEMENTAL MATERIAL 1 City Hall, Gommission Ghambers,3rd Floor, 1700 Convention Genter Drive April 15,2015 Mayor Philip Levine Vice-Mayor Jonah Wolfson Gommissioner Michael Grieco Commissioner Joy Malakoff Com missioner Micky Steinberg Commissioner Edward L. Tobin Commissioner Deede Weithorn City Manager Jimmy L. Morales City Attorney Raul J. Aguila City Clerk Rafael E. Granado Vlslf us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings. ATTENTION ALL LOBBYISTS Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the registration of all Iobbyists with the City Clerk prior to engaging in any lobbying activity with the City Commission, any City Board or Committee, or any personnel as defined in the subject Code sections. Copies of the City Code sections on lobbyists laws are available in the City CIerk's office. Questions regarding the provisions of the Ordinance should be directed to the Office of the Gity Attorney. SUPPLEMENTAL AGENDA C4 - Commission Committee Assignments C4E Referral To The May 27 ,2015 Land Use And Development Committee Meeting, And The May 26,2015 Planning Board Meeting -Of The Proposed Ocean Terrace Overlay District, Bounded By 73'd Street On The South, 75th Street On The North, Ocean Terrace On The East And Collins Avenue On The West. (Sponsored by Vice-Mayor Jonah Wolfson and Commissioners Michael Grieco & Joy Malakoff) (Draft Ordinances) 1 R7t Supplemental Agenda, April 15, 2015 R7G R7 - Resolutions A Resolution Creating, Subject To The Approval Of A Majority Of The Affected Property Owners, A SpecialAssessment District To Be Known As The Lincoln Road Business lmprovement District, For A Term Of Ten (10) Years, To Stabilize And lmprove The Lincoln Road Retail Business District, Which ls Located Within A Nationally Recognized Historic District, Through Promotion, Management, Marketing, And Other Similar Services (The "Services"); Providing For The Levy And Collection Of Special Assessments ln The Total Amount Of $1 ,426,237 Per Year; lndicating The Location, Nature, And Estimated Cost Of Those Services Whose Costs Are To Be Defrayed By The Special Assessments; Providing The Manner ln Which Such SpecialAssessments Shall Be Made; Providing When Such SpecialAssessments Shall Be Made; Designating The Lands Upon Which The Special Assessments Shall Be Levied; Providing For Publication Of This Resolution;And Authorizing Related Actions. (Office of the City Attorney) (Memorandum & Resolution) A Resolution Approving And Authorizing The Mayor And City Clerk To Execute A New Employment Agreement With City Clerk Rafael E. Granado For A Three (3) Year Term, Commencing On May 1, 2015, And Ending On April 30, 2018. (Office of the City Attorney) (Memorandum, Resolution & Employment Agreement) R9 - New Business and Commission Requests RgD Report To The City Commission, Pursuant To Section 5.04 Of The City Charter, Entitled "Budget, Finance And Pre-Collective Bargaining Analysis," Detailing The Current Status And Related Financial lmpact Of Fringe Benefits, lncluding Pension And Health lnsurance Plans, Provided By The City To Its Officers And Employees. 10:45 a.m. Public Hearins (Human Resources) (Memorandum) RgL Discussion Regarding The 63'd Street Bridge And The 2016 Yacht Show And Traffic lmpact. (Requested by Commissioner Michael Grieco) (ltem returning from March 11,2015 - RgL) 2 DRAFT COMPREHENSIVE PLAN - OCEAN TERRACE OVERLAY ORDINANCE NO. AN ORDINANGE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING POLICY 1.2 OF THE FUTURE LAND USE ELEMENT OF THE COMPREHENSIVE PLAN PURSUANT TO THEpRocEDURES !N SECTTON 163.3184(3), FLORTDA STATUTES, By MODIFYING THE MEDIUM INTENSIry COMMERCIAL CATEGORY (CD.2) AND THE MIXED USE ENTERTAINMENT CATEGORY (MXE) TO ESTABLISH THE 'OCEAN TERRAGE OVERLAY' !N ORDER TO ALLOW FOR AN F.A.R.OF 3.0 WITHIN ITS BOUNDARIES; PROVIDtNG FOR REpEALER; SEVERABILITY; CODIFICATION; AND AN EFFECTTVE DATE. WHEREAS, the City desires to encourage private property owners to assemble and redevelop properties comprehensively rather than piecemeal; and WHEREAS, the City of Miami Beach seeks to encourage and incentivize new development within the Ocean Terrace corridor; and WHEREAS, the City of Miami Beach desires to create an overlay zoning district for the two-block area located between Ocean Terrace and Collins Avenue in-between 73'd and 75th Streets; and WHEREAS, the amendment set forth below is necessary to accomplish all of the above objectives. NOW, THEREFORE, BE !T ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: SECTION 1. The following amendment to the Medium Density Commercial Category (CD-2) and the Mixed Use Entertainment Category (MXE) in Policy 1.2 of the City's Comprehensive Plan Future Land Use Element is hereby adopted: Medium lntensity Commercial Category (CD-2) Purpose: To provide development opportunities for and to enhance the desirability and quality of existing and/or new medium intensity commercial areas which serve the entire City. Uses which may be Permitted: Various types of commercial uses including business and professional offices, retail sales and service establishments, eating and drinking establishments; apartment residential uses; apartment hotels; and hotels. Other uses which may be permitted are accessory uses specifically authorized in this land use category, as described in the Land Development Regulations, which are required to be subordinate to the main use; and conditional uses specifically authorized in this land use category, as described in the Land Development Regulations, which are required to go through a public hearing process as prescribed in the Land Development Regulations of the Code of tne City of Miami Beach. Density Limits: 100 dwelling units per acre. Agenda ltem C?E Date- l/'lS-lY 130512674;2\ 3 DRAFT lntensity Limits: a floor area ratio of 1.5 for commercial; 2.0 for residential or mixed use-: 3.0 fol prooerties with a lot size equal to or qreater than 20,000 square feet within the Ocean Terrace Overlav. Mixed Use Entertainment Category (MXE) Purpose: To provide development opportunities for and to enhance the desirability and quality of existing and/or new mixed use areas which accommodate residential, hotel and commercial development. Uses which may be permitted: Apartments, apartment hotels, hotels and various types of commercial uses including, business and professional offices (but not medical or dental offices), retail sales and service establishments, and eating and drinking establishments. Other uses which may be permitted are accessory uses specifically authorized in this land use category, as described in the Land Development Regulations, which are required to be subordinate to the main use; and conditional uses specifically authorized in this land use category, as described in the Land Development Regulations, which are required to go through a public hearing process as prescribed in the Land Development Regulations of the Code of the City of Miami Beach. Density Limits: 100 dwelling units per acre. lntensity Limits: a floor area ratio of 2.0. 3.0 for oroperties with a lot size equal to or qreater than 20.000 square feet within the Ocean Terrace Overlav. SECTION 2. The Ocean Terrace Overlay shall be designated on the City's Future Land Use Map for the properties identified in the attached map, as Exhibit A, incorporated by reference herein. SECTION 3. REPEALER. All Ordinances or parts of Ordinances in conflict herewith be and the same are hereby repealed. SECTION 4. SEVERAB!LITY. lf any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall not be affected by such invalidity. SEGTION 5. CODIFICATION It is the intention of the City Commission that this Ordinance be entered into the Comprehensive Plan, and it is hereby ordained that the section of the Ordinance may be renumbered or relettered to accomplish such intention; and that the word "ordinance" may be changed to "section" or other appropriate word. The Exhibits to this Ordinance shall noi be codified, but shall be kept on file with this Ordinance in the City Clerk's Office. {30512674;2} 4 DRAFT SECTION 6. TRANSMITTAL The Planning Director is hereby directed to transmit this Ordinance to the appropriate state, regional and county agencies as required by applicable law. SECTION 5. EFFECTIVE DATE. This Ordinance shalltake effect 31 days after adoption pursuant to Section 163.3184(3), Florida Statutes. PASSED and ADOPTED this day of MAYOR ATTEST: CITY CLERK APPROVED AS TO FORM AND LANGUAGE AND FOR EXECUTION City Attorney Date First Readingffransmittal: July 8, 2015 Second Reading/Adoption: December g, 2015 Verified by: Thomas R. Mooney, AICP Planning Director Underscore denotes new language Strike$+eughdenotes removed la n g u age 2015. {30st2674;2} 5 DRAFT OCEAN TERRACE OVERLAY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING THE LAND DEVELOPMENT REGULATIONS OF THE CODE OF THE CITY OF MIAMI BEACH, BY AMENDING CHAPTER 142,'ZONING DISTRICTS AND REGULATIONS", ARTICLE lII "OVERLAY DISTRICTS", CREATING DIVISION 10 ''OCEAN TERRACE OVERLAY'" TO MODIFY THE APPLICABLE SETBACKS AND ALLOWABLE ENCROACHMENTS, INCREASE THE ALLOWABLE HEIGHT TO 250 FEET FOR RESIDENTIAL USES AND 125 FEET FOR HOTEL USES, INCREASE THE ALLOWABLE FLOOR AREA TO 3.0, TO LIMIT THE MAXIMUM FLOORPLATE OF THE TOWER PORTION OF NEW BUILDINGS, TO PROVIDE A MINIMUM BUILDING SEPARATION FOR THE TOWER PORTION OF NEW BUILDINGS, TO MODIFY THE ALLOWABLE MAIN, CONDITIONAL AND ACCESSORY USES; PROVIDING FOR REPEALER; SEVERABILIW; CODIFICATION; AND AN EFFECTIVE DATE. WHEREAS, the City desires to encourage private property owners to assemble and redevelop properties comprehensively rather than piecemeal; and WHEREAS, the City of Miami Beach seeks to encourage and incentivize new development within the Ocean Terrace corridor; and WHEREAS, the City of Miami Beach desires to create an overlay zoning district for the two-block area located between Ocean Terrace and Collins Avenue in-between 73'd and 75th Streets; and WHEREAS, the amendment set forth below is necessary to accomplish all of the above objectives. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CIry COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: SECTION 1. That Chapter 142, Article lll entitled "Overlay Districts", Division 10 "Ocean Terrace Overlay" is hereby created as follows: DIVISION 10. OCEAN TERRACE OVERLAY Sec. 142-874. Location and ouroose. The overlav requlations of this division shall apolv to the properties identified in the Overlav Map below: {305 12685;4} 6 {INSERT MAP GRAPHIC FROM CITY} The purpose of this overlav district is to stimulate neiqhborhood revitalization and encouraoe new development and renovation of important historic buildinqs within the Ocean Terrace / Collins Avenue corridor. Sec. f 42-875. Definitions. For this Division. the followino definitions shall applv: IA) Setback. front means that area between the lot lines abuttinq either Collins Avenue or G) Setback, side interior means that area between the side of the buildinq and the adiacent side of the lot. and extendino from the front vard to the rear vard thereof. For a lot or combination of lots that have two front setbacks as defined in this Section. the remainino vards not facino a street shall be subiect to the side interior setback requirements. Sec. 142-876. Compliance with requlations. The followinq overlav requlations shall apolv to the Ocean Terrace Overlav. All development reoulations in the underlvino requlations shall apolv. except as follows: (g) Setbacks.(1) Pedestal. a. Front. 0 feet.b. Side street. 0 feet.c. Side interior.1. For buildinqs situated on properties with an underlvinq desionation of CD-2. 0 feet.2. For buildinqs situated on properties with an underlvino desiqnation of MXE. 7.5 feet. tA Tower. a. Front.1. For buildinos situated on oroperties with an underlvinq desiqnation of CD-2. 20 feet.2. For buildinos situated on properties with an underlvino desiqnation of MXE. 30 feet.b. Side street. 7.5 feet reoardless of the underlvino zonino desionation.c. Side interior. 20 feet reqardless of the underlvinq zonino desionation. IO Subterranean. 0 feet for all vards reqardless of the underlvino zoninq desiqnation. (!) Allowable encroachments and proiections within required vards. (1) of CD-2, allowable encroachment is 7.5 feet into anv required vard. {30s l 2685,4} Ocean Terrace and the buildinq. 7 DRAFT b. For buildinqs situated on oroperties with an underlvino desionation of MXE:1. Allowable front vard encroachment is 15 feet.2. Allowable side interior encroachment is 10 feet. {A Porches. platforms and terraces are allowed to proiect into a required vard for a distance not to exceed 50 oercent of the reouired vard uo to a maximum proiection of 10 feet. (g) Heiqht. fl) For main use residential buildinqs: lot area less than 20.000 souare feet-the maximum heiqht is based on the underlvinq zoninq reoulations: lot area equalto or oreater than 20.000 square feet-250 feet. tA For main use hotel buildinqs: lot area less than 20.000 square feet-the maximum heiqht is based on the underlvino zonino requlations: lot area equal to or qreater than 20.000 square feet-125 feet.(3) All other buildinqs the maximum heioht is as orovided in the underlvinq zoninq requlations. tg The maximum number of stories is 22 stories. ft[ Floor Area Ratio. fl) Lot area less than 20,000 souare feet-maximum FAR is based on the underlvinq zonino requlations. tA Lot area equal to or qreater than 20,000 square feet-maximum floor area ratio for all uses is 3.0. G) Floorplate. The maximum floorolate size for the tower oortion of a buildino is 18,000 square feet. not includinq balconies. This does not applv to contributino historic structures. l0 Buildino separation. The minimum horizontal separation between the tower oortion of two buildinos. excludinq balconies. is 60 feet. However. two buildinqs used as a hotel mav be connected in the tower portion of the buildinos bv a one-story, enclosed pedestrian bridoe. The seoaration requirement does not aoplv to distances between two contributino historic structures or between a contributino historic structure and a new buildinq. (g) Permitted Uses.(]) The main permitted uses in the Ocean Terrace Overlav District are:a. Apartments: b. ApartmenUhotels,c. Hotels:d. Commercial:e. Uses that serve alcoholic beveraoes as listed in article V, division LA The conditional uses in the Ocean Terrace Overlav District are:a. Public and orivate cultural institutions open to the oublic:b. Banquet facilities. defined as an establishment that orovides caterinq and entertainment to private parties on the oremises and are not otherwise accessory to another main use:c. Outdoor entertainment establishments: {30s I 2685;4} 8 DRAFT d. Neiohborhood imoact establishments.e. Open air entertainment establishments:f. Main use parkinq qaraqes: g Public and private institutions. (3) The oermitted accessorv uses are as provided in the underlvino zoninq districts and Article lV. Division 2 of this Chapter except as modified herein.a. Accessorv retail uses to a hotel are not subiect to the size limitation in Section 1 42-904(bX1 Xa).b. Accessory office uses to a hotel are not subiect to the size limitation in Section 142-904(bX1Xb):c. Solarium, sauna. exercise studio. health club or massaqe service are not subiect to the location limitation in Section 142- 904(bx1xd):d. Commercial. office, eatinq or drinkino uses that are accessorv to an apartment buildinq are not subiect to the maximum percentaoe of subterranean or oround floor area of Section 142-904(bX2Xa). Office soace is not subiect to the setback location restriction in Section 142-904(bX2Xa) or Section 142(cX2Xb).e. The restriction that offices can onlv be located in existino structures in Section 142-904(cX1Xb) does not applv:f. Lobbies do not have to be retained oursuant to Section 142- 904(cXlXc). SECTION 2. CODIFICATION. It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained that the provisions of this ordinance shall become and be made part of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be renumbered or re-lettered to accomplish such intention, and, the word "ordinance" may be changed to "section", "article", or other appropriate word. SECTION 3. REPEALER. All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed. SECTION 4. SEVERABILIW. lf any section, subsection, clause or provision of this Ordinance is held invalid, the remainder shall not be affected by such invalidity. SECTION 5. EFFECTIVE DATE. This Ordinance shalltake effect ten days following adoption. {305 I 2685;4 ) 9 DRAFT PASSED and ADOPTED this day of ATTEST: CITY CLERK First Reading: Second Reading: Verified by: Thomas R. Mooney, AICP Planning Director Underscore denotes new language S+rike$reughdenotes removed la n g u age 2015. MAYOR APPROVED AS TO FORM AND LANGUAGE AND FOR EXECUTION City Attorney Date 2015 2015 {305 I 268s;a } 10 --- --*: l9l5'2ols \ f1 I . *., l.';;,i i"..t,,' ,*,l t- .t '" \."-*. ) i OFFICE OF THE CITY ATTORNEY RAULJ. AGUILA, CIry ATTORNEY COMMISSION MEMORANDUM To: From: Mayor Philip Levine Members of the City Commission Date: April 15,2015 Raul J. Aguila ])"t o*.Jur^r^/o- City Attorney Subject A RESOLUTION OF THE MAYOR AND Clry COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, CREATING, SUBJECT TO THE APPROVAL OF A MAJORITY OF THE AFFEGTED PROPERTY OWNERS, A SPECIAL ASSESSMENT DISTRICT TO BE KNOWN AS THE LINCOLN ROAD BUSTNESS TMPROVEMENT DISTR|CT, FOR A TERM OF TEN (10) YEARS, TO STABILIZE AND IMPROVE THE LINGOLN ROAD RETAIL BUSINESS DISTRICT, WHICH IS LOCATED WITHIN A NATIONALLY RECOGNIZED HISTORIC DISTRICT, THROUGH PROMOTION, MANAGEMENT, MARKETING, AND OTHER SIMILAR SERVICES (THE "SERVICES"); PROVIDING FOR THE LEVY AND COLLECTION OF SPECIAL ASSESSMENTS IN THE TOTAL AMOUNT OF $1 ,426,237 PER YEAR; INDICATING THE LOCATION, NATURE, AND ESTIMATED COST OF THOSE SERVICES WHOSE COSTS ARE TO BE DEFRAYED BY THE SPECIAL ASSESSMENTS; PROVIDING THE MANNER IN WHICH SUCH SPECIAL ASSESSMENTS SHALL BE MADE; PROVIDING WHEN SUCH SPECIAL ASSESSMENTS SHALL BE MADE; DESIGNATING THE LANDS UPON WHICH THE SPECIAL ASSESSMENTS SHALL BE LEVIED; PROVIDING FOR PUBLICATION OF THIS RESOLUTION; AND AUTHORIZING RELATED ACTIONS. A. Background The Lincoln Road Property Owners Association, lnc. ("LRPOA") is a Florida non profit corporation, which is tax exempt under section 501(c)(6) of the lnternal Revenue Code, and represents a group of property owners of real estate in the vicinity of, abutting, or located on Lincoln Road. Chapter 170, Florida Statutes, authorizes any municipality, subject to the approval of a majority of the affected property owners, to levy and collect special assessments Aoenda ltem R7 G Date-Kjf11 against property benefited for the purpose of stabilizing and improving retail business districts, wholesale business districts, or nationally recognized historic districts, or any combination of such districts, through promotion, management, marketing, and other similar services. On December 17,2014, and as sponsored by Commissioner Michael Grieco, the Mayor and City Commission approved Resolution No. 2014-28881, attached hereto and incorporated herein as Exhibit "A," which, in pertinent part, authorized the City Manager's Office and City Attorney's Office to work with the LRPOA for the purpose of establishing a special assessment district pursuant to Chapter 170, Florida Statutes, in order to stabilize and improve the Lincoln Road retail business district, which is located within a nationally recognized historic district, through promotion, management, marketing, and other similar services. Pursuant to the request of Commissioner Grieco, the attached Resolution is the first step under Chapter 170, Florida Statutes, for creating the proposed special assessment district, and is submitted for consideration by the Mayor and City Commission. B. The Proposed "Lincoln Road Business lmprovement District" The attached Resolution creates, subject to the approval of a majority of the affected property owners, a special assessment district, to be known as the "Lincoln Road Business lmprovement District" (the "District"), for a term of ten (10) years, to stabilize and improve the Lincoln Road retail business district, which is located within a nationally recognized historic business district, through promotion, management, marketing, and other similar services. The Resolution provides for the levy and collection of special assessments, in the amount of $1 ,426,237 per year; indicates the location, nature, and estimated cost of those services whose cost are to be defrayed by the special assessments; provides the manner in which such special assessments shall be made; provides when such special assessments shall be made; designates the lands upon which the special assessments shall be levied; provides for publication of this Resolution; and authorizes related actions. The proposed material terms for the District are as follows: 1. District Boundaries The District shall be bounded on the west by Alton Road; on the east by Washington Avenue; on the north by 17th Street; and on the south by Lincoln Lane South; provided, however, that the following properties shall be excluded and exempted from such District: (1) residential properties; (2) properties owned or occupied by a religious institution and used as a place of worship or education (as defined in Section 170.201(2), Florida Statutes); and (3) common areas owned by condominium associations. 12 Pursuant to Section 170.04, Florida Statutes, at the time of the adoption of the attached Resolution, there shall be on file with the City Clerk an assessment plat showing the area to be assessed, which assessment plat shall be open to the inspection of the public. A proposed assessment plat is attached as Exhibit "D" to the attached Resolution. 2. Term/Duration of the District The term/duration of the proposed District is ten (10) years. 3. Total Annual Amount of Special Assessments to be Levied and Collected The total annual amount of special assessments to be levied and collected shall be $1,426,237 per year. 4. Assessment Methodoloqies Properties within the District that front Lincoln Road shall be assessed at the rate of two dollars ($2.00) per square foot of the lot size, based on the size of the ground floor only. Properties within the District that do not front Lincoln Road shall be assessed at the rate of twenty cents ($0.201 per square foot of the lot size, based on the size of the ground floor only. Property owned or occupied by a religious institution and property owned by a condominium association shall be excluded and exempted from the District. With respect to 408 Lincoln Road and 1 1 10 Lincoln Road, the special assessment shall be calculated based on the square footage of only that portion of property that lies north of Lincoln Lane South. 5. Services to be Provided The special assessments shall be used to fund those Services described in Exhibit "B" to the attached Resolution. G. Procedure for Creating the District, Following the Adoption of the Attached Resolution 1. Notice Requirement Upon adoption of the attached Resolution, and pursuant to Section 170.05, Florida Statutes, the City shall cause the Resolution to be published once a week for a period of two weeks in a newspaper of general circulation published in Miami-Dade County. 2. Preliminarv Assessment Roll Additionally, upon adoption of the attached Resolution, and pursuant to Section 170.06, Florida Statutes, there shall be made available in the City Clerk's Office a iii13 preliminary assessment roll, in accordance with the method of assessment provided for in the Resolution, which assessment roll shall show the lots and lands assessed, the amount of benefit to and the assessment against each lot or parcel of land, and the number of annual installments in which the assessment is divided. 3. Special Mail Ballot Election Following adoption of the attached Resolution by the Mayor and City Commission, and completion of the preliminary assessment roll, the City Clerk, in consultation with the City Attorney's Office, shall conduct a special mail ballot election for the majority (50% plus one) of the affected property owners to approve the proposed special assessment. 4. Final Hearinq for the Mavor and Citv Commission to Hear Testimonv, Decide Whether to Lew Special Assessments. and Meet as an Equalizinq Board to Adiust and Equalize the Assessments on a Basis of Justice and Riqht Upon completion of the preliminary assessment roll, and upon the approval of the District by a majority of the affected property owners, the Mayor and City Commission must adopt a subsequent Resolution to schedule a public hearing at which the owners of the properties to be assessed or any other persons interested therein may appear before the Mayor and City Commission and be heard as to the propriety and advisability of the assessments proposed to be levied, or the provision of the Services, the costs thereof, the manner of payment therefor, or the amount thereof to be assessed against each lot so serviced. Following the public hearing, the Mayor and City Commission shall make a final decision on whether to levy the special assessments. At that time, the Mayor and City Commission shall also serye as an "equalizing board" to hear and consider any and all complaints as to the special assessments, and shall adjust and equalize the assessments on a basis of justice and right. When so equalized, and approved by Resolution of the Mayor and City Commission, a final assessment roll shall be filed with the City Clerk, and the special assessments (as set forth in the final roll) shall stand confirmed and remain legal, valid, and binding liens upon the property against which such assessments are made, until paid. D. Conclusion The attached Resolution shall become effective upon the date of adoption; provided, however, that if the proposed special assessment does not subsequently receive the approval of a majority (50% plus one) of the affected property owners, the attached Resolution shall be null and void. iv 14 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, CREATING, SUBJECT TO THE APPROVAL OF A MAJORIW OF THE AFFECTED PROPERTY OWNERS, A SPECIAL ASSESSMENT DISTRICT TO BE KNOWN AS THE LINCOLN ROAD BUSTNESS IMPROVEMENT DTSTRTCT, FOR A TERM OF TEN (10) YEARS, TO STABILIZE AND IMPROVE THE LINCOLN ROAD RETAIL BUSINESS DISTRICT, WHICH IS LOCATED WITHIN A NATIONALLY RECOGNIZED HISTORIC DISTRICT, THROUGH PROMOTION, MANAGEMENT, MARKETING, AND OTHER SIMILAR SERVTCES (THE "SERV!CES"); PROVIDING FOR THE LEVY AND COLLECTION OF SPEGIAL ASSESSMENTS lN THE AMOUNT OF $1 ,426,237 PER YEAR; INDICATING THE LOCATION, NATURE, AND ESTIMATED COST OF THOSE SERVICES WHOSE GOSTS ARE TO BE DEFRAYED BY THE SPECIAL ASSESSMENTS; PROVIDING THE MANNER IN WHICH SUCH SPECIAL ASSESSMENTS SHALL BE MADE; PROVIDING WHEN SUCH SPECIAL ASSESSMENTS SHALL BE MADE; DESIGNATING THE LANDS UPON WHICH THE SPECIAL ASSESSMENTS SHALL BE LEVIED; PROVIDING FOR PUBLICATION OF THIS RESOLUTION; AND AUTHORIZING RELATED ACTIONS. WHEREAS, the Lincoln Road Property Owners Association, lnc. ("LRPOA") is a Florida non profit corporation, which is tax exempt under section 501(c)(6) of the lnternal Revenue Code, and represents a group of property owners of real estate in the vicinity of, abutting, or located on Lincoln Road; and WHEREAS, Chapter 170, Florida Statutes, authorizes any municipality, subject to the approval of a majority of the affected property owners, to levy and collect special assessments against property benefited for the purpose of stabilizing and improving retail business districts, wholesale business districts, or nationally recognized historic districts, or any combination of such districts, through promotion, management, marketing, and other similar services; and WHEREAS, on December 17,2014, and as sponsored by Commissioner Michael Grieco, the Mayor and City Commission approved Resolution No. 2014-28881, attached hereto and incorporated herein as Exhibit "A," which, in pertinent part, authorized the City Manager's Office and City Attorney's Office to work with the LRPOA for the purpose of establishing a special assessment district pursuant to Chapter 170, Florida Statutes, in order to stabilize and improve the Lincoln Road retail business district, which is located within a nationally recognized historic district, through promotion, management, marketing, and other similar services; and WHEREAS, the special assessments levied within the proposed special assessment district, to be known as the "Lincoln Road Business lmprovement District" (the "District"), shall be used to provide the services described in Exhibit "B," attached hereto and incorporated herein (the "Services"); and 15 WHEREAS, the District is bounded on the west by Alton Road; on the east by Washington Avenue; on the north by 17th Street; and on the south by Lincoln Lane South; provided, however, that the following properties shall be excluded and exempted from such District: (1) residential properties; (2) properties owned oroccupied bya religious institution and used as a place of worship or education (as defined in Section 170.2Q1(2), Florida Statutes); and (3) common areas owned by condominium associations; and WHEREAS, the Mayor and City Commission hereby determine that it is in the best interest of the City, and of the District, to provide, or cause to be provided, the Services for the District and, as such, wish to defray the cost of the Services by levying special assessments upon the affected properties within the District ("Assessments"); and WHEREAS, the Mayor and City Commission further determine that special benefits shall accrue to the properties within the District from the Services, and that the Assessments shall be made in proportion to the benefits received, all as set forth in the preliminary assessment roll attached hereto and incorporated herein as Exhibit "C"; and WHEREAS, the Mayor and City Commission have determined that the Assessments to be levied shall not exceed the special benefits to the affected properties within the District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, THAT SECTION 1: All findings and recitals contained in this Resolution are hereby adopted and incorporated herein. SECTION 2: Pursuant to the provisions of Chapter 170, Florida Statutes, the Mayor and City Commission hereby authorize a special assessment to be levied and collected, and hereby create a special assessment district, to be known as the "Lincoln Road Business lmprovement District," for a term of ten (10) years, subject to the approval of the majority of the affected property owners in the District, for the purposes of stabilizing and improving the Lincoln Road retail business district, which is located within a nationally recognized historic district, through promotion, management, marketing, and other similar services. SECTION 3: The boundaries of the proposed District are as follows: All lots and lands adjoining and contiguous or bounding and abutting upon such improvements or specially benefited thereby and further designated by the Assessment Plat, attached hereto and incorporated herein as Exhibit "D." SECTION 4: The nature of the Services is set forth in Exhibit "B," attached hereto and incorporated herein. SECTION 5: The total estimated cost of the Services to be funded by the proposed Assessments is approximately $1,426,237 per year. SECTION 6: The Assessments shall be levied in accordance with the applicable provisions of Chapter 170, Florida Statutes, for the purposes of defraying the cost of the Services, as described in Exhibit "C," and in accordance with the assessment methodologies in Exhibit "E," attached hereto and incorporated herein. 16 SECTION 7: At the time of adoption of the Resolution by the Mayor and City Commission, there shall be on file with the City Clerk the Assessment Plat, showing the area to be assessed; a description of the Services; and an estimate of the cost of the Services, which documents shall be open to inspection by the public. SECTION 8: Following approval of this Resolution, the City Administration is hereby authorized and directed to cause to be made a preliminary assessment roll, as promptly as possible, which shall show the properties assessed by folio number; the amount of benefit to each property; and the special assessments against each property assessed by folio number. SECTION 9: The assessment shall be payable in one installment per year to the Finance Director of the City, or the Finance Director's designee, on such date as shall be contained in a bill to be mailed to each property owner within the District at least thirty (30) days prior to the due date, and following the confirmation by the Mayor and City Commission of the Final Assessment Roll. lnstallments not paid when due shall become due and payable in accordance with statutory provisions and shall remain liens, coequal with the lien of all state, county, district, and municipal taxes, superior in dignity to all other liens, titles, and claims, until paid, and shall bear interest, at such rate or rates as specified in Section 170.09, Florida Statutes. SECTION 10: Upon completion of the preliminary assessment roll, the Mayor and City Commission shall adopt a subsequent resolution to fix a time and place at which the owners of the property to be assessed or any other persons interested therein may appear before the Mayor and City Commission and be heard as to the propriety and advisability of the Assessments or the provision of the Services, the costs thereof, the manner of payment therefor, or the amount thereof to be assessed against each lot so serviced, all in accordance with Chapter 170, Florida Statutes. SECTION 11: The City Clerk is hereby directed to cause this Resolution to be published once a week for a period of two weeks in a newspaper of general circulation published in Miami- Dade County. SECTION 12: The Resolution shall become effective upon the date of its adoption herein, provided, however, that if the proposed special assessment does not receive the approval of a majority (50% plus one) of the affected property owners pursuant to an election to be duly conducted by the City Clerk, the Resolution shall be null and void. PASSED and ADOPTED this _day of ATTEST: 2015. Rafael E. Granado, City Clerk (Sponsored by Commissioner Michael Grieco) Philip Levine, Mayor APFROVEDASTO F:\ATTO\KALN\RESOLUTIONS\L|ncoIn Road BID\Reso creating Lincoln Road special assessment distri$ffiftl & TANGUAGE EFORE)GCUNON l\- 4- t -r5 CiUettomeUpp Date17 RESOLUTION NO. 2014-28881 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORTZING THE CITY MANAGER AND CITY ATTORNEY'S OFFICES TO WORK WTH THE LINCOLN ROAD PROPERTY OWNERS ASSOCIATION, INC., AND THE OCEAN DRIVE IMPROVEMENT ASSOCIATION, !NC., FOR THE PURPOSE OF ESTABLISHING SPECIAL ASSESSMENT DISTRICTS TO STABILIZE AND IMPROVE THE LINGOLN ROAD AND OCEAN DRIVE RETAIL BUSINESS DISTRICTS, WHICH ARE LOCATED WITHIN NATTONALLY RECOGNIZED HISTORIC DISTRTCTS, THROUGH PROMOTTON, MANAGEMENT, MARKETING, AND OTHER SIMILAR SERVICES, PURSUANT TO CHAPTER 170, FLORIDA STATUTES. WHEREAS, the Lincoln Road Property Owners Association, lnc., represents a group of owners of real estate in the vicinity of, abutting, or located on Lincoln Road; and the Ocean Drive lmprovement Association, lnc., represents a group of owners of real estate in the vicinity of, abutting, or located on Ocean Drive; and WHEREAS, Chapter 170, Florida Statutes, authorizes any municipality, subject to the approval of a majority of the affected property owners, to levy and collect special assessments against property benefited for the purpose of stabilizing and improving retail business districts, wholesale business districts, or nationally recognized historic districts, or any combination of such districts, through promotion, management, marketing, and other similar services, in such districts of the municipality; and WHEREAS, the Lincoln Road Property Owners Association, lnc., seeks to work with the City of Miami Beach to establish a comprehensive plan for the creation of a special assessment district under Chapter 170, Florida Statutes, in order to stabilize and improve the Lincoln Road area, a retail business district within a nationally recognized historic districl, through promotion, management, marketing, and other similar services; and WHEREAS, the Ocean Drive lmprovement Association, lnc., seeks to work with the City of Miami Beach to establish a comprehensive plan for the creation of a special assessment district under Chapter 170, Florida Statutes, in orderto stabilize and improve the Ocean Drive area, a retail business district within a nationally recognized historic district, through promotion, management, marketing, and other similar services. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAM! BEACH, FLORIDA, that the City Manager and City Attorney's Offices are hereby authorized to work with the Lincoln Road Property Owners Association, lnc., and the Ocean Drive lmprovement Association, lnc., for the purpose of establishing special assessment districts to stabilize and improve the Lincoln Road and Ocean Drive retail business districts, EXHIB]T!A 18 I which are located within nationally recognized historic districts, through promotion, management, marketing, and other similar services, pursuant to Chapter 170, Florida Statutes. PASSED and ADOPTED this i 7 day or Decu * b<' a*oro. (Sponsored by Commissioner Michael F:\ATTO\IGLN\RESOLUTIONS\Lincoln Road BID\Authorization to Work With LRPOA Reso (amended).docx APPROVED AS TO FORM & LANGUAGE 19 EXHIBIT "B" L!NCOLN ROAD BUS!NESS IMPROVEMENT DISTRIGT ANNUAL BUDGET NARRATIVE AND SUMMARY OF SERVICES TO BE PROVIDED 1. Revenues The revenues in the attached proposed budget ($1,426,237) represent the total amount of the special assessments to be collected in the first year of the special assessment district, as detailed in the Preliminary Assessment Roll, attached as Exhibit "C." 2. Administrative and Office Expenses Administrative and office expenses for the special assessment district shall total $341,532. o Staffing costs, including employment benefits, for two employees (an executive director and a staff assistant) shall total $231,536. . Otfice expenses for rent, liability insurance, supplies, postage, printing, equipment lease(s), annual report, audit, cell phone, accounting, and consulting fees shall total $89,996. . Other administrative expenses including directors and officers insurance, licensing and permitting, memberships, meeting expenses, parking and auto mileage, and travel shall total $20,000. 3. Marketing Expenses Marketing expenses shall total $534,200 and shall include expenditures to attract people to Lincoln Road to shop, dine, and attend special events and holiday activities, as follows: o Advertising expenses (print, online, outdoor media, agency fees) shall total $354,000. o Other marketing costs, including email/fax service, event advertising, holiday lighting and d6cor, printing, production and design, promotions, public relations, sponsorships, and website expenses, shall total $1 80,200. 4. BID District Programs BID District Program expenses, including holiday programs, signage, ambassador services, and supplemental security services, shall total $550,505, as follows: . Holiday programs, related purchases, installation and removal of decorations, technical assistance for programs, rental of equipment for events, and costs of performing artists and related technical crew for presentations shall total 9195,500. . Expenses related to signage creation, installation, and upkeep for the way-finding program shall total $85,000. o Ambassador services and supplemental security expenses shall total $270,000. Total District Expenses: $1,426,237 B-120 o a, (, ou. F-O CO ry N$_ $<>r() @-o (f)oro @- co (f)oo @- ao (f)o 6 co-o (.)o 6 co-6 (')olr) co- CO (rolr)6- @ 66s6 € = oo =oa0o-6 = ooo6E oo- =6 q)o z o 0)o of C =a .o (f)oo6L! @- @ c (oo(E() -6-@ c5EcC;9ooY6' O=a@v 6< 9))xd9G=E. 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E 5 EE=€€ 9rpr a P E,ii55",hEEI ; E-Fao9PP6:9-s,6 cPSEE E E E C E"a8 3 *"O P€ € * H } ntE i i ; gE f; = g s E F F,e9 ooN{colo o q Nro o F-- co6 oq $ o N e)s o N(.) oo6{ (o$ o o_ F-O oo\ $ o 6 o, o N c")r+ o N oo ^i 6 ctxut EoI a!E 6 oF ooo o ,<uj oor)00oooooo-o-o-o-q(O66\tO(o6co$r N oooooo oooo- r)_o-o- 6 NOO(t) a) oooooo oooo- r)-o-o-lr) N(ooNCO oor.)ooo @oorO rOO N N()O N ooooo oooo c'' dN oooooooorr)- o- o-N(')o N ooooo<>oorr)oodrto N oooooo ooo_ o- o-.o (?Jo N oooooooooo- lr)- o- o_oo(oocDr 6l oooooooooo- 6- o- o-()olr)o N oooooo ooo oo,o rtoN ooooooooooooo,.t ^i rt dN ooooooo6loo60000c.idJKid CO >o c o >(Eoo>= =Eqpd+.:2,= o 0)-<nxoaP EEEc-EGc6 =ao9'>OgIIJP o-ili€6,-OEaAo Ei5*euJm loo ro_ oro6 oro.o@ oolo. oF. 6@ @. o o oN oo()_() co oooor) o o ooro.o lo. olo o @c) o 6.oo N(o ros o G)o G)ox IJJ E .E o o- 6 oL Na)N(o(\I\ ooo oox IJJ 6 oL 22 EXHIBIT ..C" PRELIMINARY ASSESSMENT ROLL 1. Folios with Lincoln Road Frontage Folios with frontage on Lincoln Road shall be assessed at two dollars ($2.00) per square foot. See Assessment Methodologies, attached as Exhibit "E." No. Propertv Address 1 1111 Lincoln Rd.2 1100 Lincoln Rd.l3 1001 Lincoln Rd.4 1035 Lincoln Rd.5 1031 Lincoln Rd.6 1029 Lincoln Rd.7 1025 Lincoln Rd.I 1023 Lincoln Rd.I 1036 Lincoln Rd.10 1018 Lincoln Rd.11 1000 Lincoln Rd.12 1657 Michigan Ave.13 927 Lincoln Rd.14 901 Lincoln Rd.15 930 Lincoln Rd.16 918 Lincoln Road, #1A217 920 Lincoln Road, #2A18 922Lincoln Road, #3A19 910 Lincoln Rd20 900 Lincoln Rd21 825 Lincoln Rd22 801 Lincoln Rd.23 846 Lincoln Rd.24 838 Lincoln Rd.25 818 Lincoln Rd.26 800 Lincoln Rd.27 741 Lincoln Rd.28 719 Lincoln Rd.29 701 Lincoln Rd. Folio No. (02-3234-) 018-0080 018-0250 018-0070 018-0040 018-0074 018-0050 018-0072 018-0060 002-0090 002-0080 002-0070 018-0010 018-0020 018-0030 002-0220 076-0010 076-0020 076-0030 002-0200 002-0190 007-0550 007-0540 002-0350 002-0340 002-0330 002-0320 007-0491 007-0490 000-0010 Lot S. F. 48,000 44,353 16,189 15,000 3,750 3,750 4,631 4,764 15,000 7,500 '16,500 7,500 22,500 15,000 15,000 1,554 1,259 1,490 7,500 7,500 22,517 22,500 7,500 15,000 7,500 15,000 11,726 18,836 15,000 Assessment $96,000 $88,706 $32,378 $30,000 $7,500 $7,500 $9,262 $9,528 $30,000 $15,000 $33,000 $15,000 $45,000 $30,000 $30,000 $3,1 08 $2,516 $2,980 $15,000 $15,000 $45,034 $45,000 $15,000 $30,000 $15,000 $30,000 $23,452 $37,672 $30,000 ' 1 100 Lincoln Road shall be assessed based on the square footage of that portion of the lot that lies between Lincoln Road and Lincoln Lane South.2 918, 920, and 922 Lincoln Road form part of a condominium. The common areas owned by the condominium association shall be excluded from the special assessment district. c-123 No. 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 Propertv Address 663 Lincoln Rd.3 665 Lincoln Rd. 667 Lincoln Rd. 643 Lincoln Rd. 635 Lincoln Rd. 631 Lincoln Rd. 607 Lincoln Rd. 605 Lincoln Rd., #1004 605 Lincoln Rd., #110 605 Lincoln Rd., #120 734 Lincoln Rd. 1646 Euclid 730 Lincoln Rd. 720 Lincoln Rd. 670 Lincoln Rd. 600 Lincoln Rd. 551 Lincoln Rd. 533 Lincoln Rd. 521 Lincoln Rd. 511 Lincoln Rd. 501 Lincoln Rd. 532 Lincoln Rd. 530 Lincoln Rd. 455 Lincoln Rd. 433 Lincoln Rd. 421 Lincoln Rd. 401 Lincoln Rd.5 1620 Drexel Ave.6 408 Lincoln Rd.7 Lot S. F. 1,460 1,465 1,089 10,500 5,250 5,250 5,201 3,310 2,979 3,219 15,000 15,000 7,500 7,500 30,000 15,000 15,487 5,250 5,250 5,250 4,987 16,500 7,500 4,987 10,500 10,500 8,738 7,000 55,659 Folio No. (02-3234-) 219-0010 219-0020 219-0030 000-0030 005-0010 005-0020 005-0030 168-0010 168-0020 168-0030 003-0040 003-001 0 003-0030 003-0020 003-0060 003-0050 005-0050 005-0060 005-0070 005-0080 005-0090 003-0100 003-0080 005-01 00 005-01 10 005-0120 072-0010 003-0070 006-0020 Assessment $2,920 $2,930 $2,178 $21,000 $10,500 $10,500 $10,402 $6,620 $5,958 $6,438 $30,000 $30,000 $15,000 $15,000 $60,000 $30,000 $30,974 $10,500 $10,500 $10,500 $9,974 $33,000 $15,000 $9,974 $21,000 $21,000 $17,476 $14,000 $'111,318 3 663, 665, and 667 Lincoln Road form part of a condominium. The common areas owned by the condominium association shall be excluded from the special assessment district.4 605 Lincoln Road is a condominium. The common areas owned by the condominium association shall be excluded from the special assessment district.5 401 Lincoln Road is a condominium. The common areas owned by the condominium association shall be excluded from the special assessment district.6 Only that portion of 1620 Drexel Avenue that is owned or occupied by a religious institution and used as a place of worship or education shall be excluded from the special assessment district. The remainder of the property is included in the special assessment district. '408 Lincoln Road shall be assessed based on the square footage of that portion of the lot that lies between Lincoln Road and Lincoln Lane South. c-224 2. Folios without Lincoln Road Frontage Folios without Lincoln Road frontage shall be assessed at twenty cents ($0.20) per square foot. See Assessment Methodologies, attached as Exhibit "E." No. Street Address 59 1681 Lenox60 1685 Lenox61 1664 Lenox62 1666 Lenox63 1056 17 Street64 1000 17 Street65 1680 Michigan, #100866 1680 Michigan, #10167 1680 Michigan. #10368 1691 Michigan69 1699 Jefferson70 1685 Jefferson71 1688 Meridian72 1680 Meridian73 1674 Meridian74 723 N. Lincoln Lane75 1675 Meridian76 1672 Drexel Folio (02-32341 004-0800 004-0790 004-0850 004-0860 004-0780 004-0770 178-0010 178-0020 178-0030 004-0690 007-0610 007-0620 007-0600 007-0590 007-0580 007-0520 007-0530 000-0930 Lot S. F. 16,000 8,000 4,500 7,500 8,000 8,000 1,933 676 680 76,500 7,500 7,500 11,250 11,250 8,250 20,563 49,938 66,649 Assessment 3,200 1,600 900 '1,500 1,600 1,600 387 135 136 15,300 1,500 1,500 2,250 2,250 1,650 4,113 9,988 13,330 Total for properties with Lincoln Road frontage: Total for properties without Lincoln Road frontage: 58 Folios $1,363,498 18 Folios $62,739 rorel ron pnopenfl 8 1680 Michigan is a condominium. The common areas owned by the condominium shall be excluded from the special assessment district. c-325 26 EXHIBIT "E" ASSESSMENT M ETHODOLOGI ES The following assessment methodologies (i.e., formulas) shall apply to properties within the proposed special assessment district: 1. Propertywith Lincoln Road frontage Properties that front Lincoln Road shall be assessed at the rate of two dollars ($2.00) per square foot of the lot size, based on the size of the ground floor only. 2. Propefi without Lincoln Road frontage Properties that do not front Lincoln Road shall be assessed at the rate of twenty cents ($0.20) per square foot of the lot size, based on the size of the ground floor only. 3. Property owned or occupied by a religious institution Property owned or occupied by a religious institution and used as a place of worship or education shall be excluded and exempted from the proposed special assessment district. Section 170.201(2) defines "religious institution" as any church, synagogue, or other established physical place for worship at which nonprofit religious services and activities are regularly conducted and carried on. lf any portion of a property owned by a religious institution is not used as a place of worship or education, that portion of the property shall not be excluded or exempted from the proposed special assessment district. 4. Property owned by a condominium association Any common areas owned by condominium associations and located on the ground floor of a condominium shall be excluded and exempted from the proposed special assessment district. The following property addresses include common areas owned by condominium associations and located on the ground floor: 401 Lincoln Road, 605 Lincoln Road, 663-667 Lincoln Road, 918-922 Lincoln Road, and 1680 Michigan Avenue. 5. 408 Lincoln Road and 1110 Lincoln Road With respect to 408 Lincoln Road and 1110 Lincoln Road, the special assessment shall be calculated based on the square footage of only that portion of property that lies north of Lincoln Lane South. E-127 THIS PAGE INTENTIONALLY LEFT BLANK 28 r -e. --.I/-,/-, CFFICE OF THE CITY ATTORNEY RAUL.]. AGUILA, CITY ATTORNEY COMMISSION MEMORANDUM TO: Mayor Philip Levine and Members of,t4fe Cit| Commission FROM: Jonah Wolfson, City Commission CC: Rafael E. Granado, City Clerk DATE: April 15,2015 SUBJECT: City Clerk's New Employment Agreement As directed by the City Commission, I met with the City Clerk on various occasions regarding the negotiation of his new employment agreement. Following conclusion of our negotiations, on April 8, 2015, I presented the Finance and Citywide Projects Committee the business terms of the City Clerk's proposed contract. The terms were approved by the Committee with the recommendation that the final employment agreement be prepared by the City Attorney and be presented to the City Commission for consideration. (See Business Terms included herein as Exhibit "A.") Date V-tI-tf29 Business Terms Term: Three (3) years, commencing on May 1 , 2015 and ending on April 30, 2018. Compensation: Salary annualized at $190,000.00, to be paid bi-weekly. With all other terms and conditions to remain unchanged from those set forth in the City Clerk's current benefit package as is customarily received by unclassified general employees (and which the City Clerk has received since his date of appointment on April 11,2012). Severance Payment: Should the City terminate the City Clerk's Employment Agreement without Cause, it shall pay Mr. Granado an amount equivalent to 20 weeks of the salary amount, as authorized by Florida Statutes. Exhibit A We ore commiffed tc providing excellent public serutce ond sofety to oll who live, work, ond ploy in our vibronf, tropicol, historic community'30 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEAGH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY GLERK TO EXECUTEA NEW EMPLOYMENT AGREEMENT WITH CITY CLERK RAFAEL E. GRANADO FOR A THREE (3) YEAR TERM, COMMENCING ON MAY 1 ,2015, AND ENDING ON APRTL 30, 2018. WHEREAS, on April 11, 2012, the Mayor and City Commission appointed Rafael E. Granado as City Clerk of the City of Miami Beach (City), to be effective on April 1 1, 2012; and WHEREAS, the Mayor and City Commission desire to continue to retain Mr. Granado as City Clerk and, accordingly, on December 17, 2014, referred the matter of negotiating and entering into a new employment agreement with City Clerk Granado to the Finance and Citywide Projects Committee (FCWPC), for further discussion; and WHEREAS, the City Commission also appointed Commissioner Jonah Wolfson to serve as its designee in negotiating the terms and conditions of a new employment agreement with the City Clerk; and WHEREAS, the City Clerk's proposed agreement was discussed by the FCWPC on, April 8, 2015; and WHEREAS, at the April 8, 2015 FCWPC, Vice-Mayor Wolfson outlined the negotiated business terms of the City Clerk's new employment agreement (see Exhibit .A'), with all other terms and conditions to remain unchanged from those set forth in the City Clerk's current benefit package as is customarily received by unclassified general employees (and which the City Clerk has received since his date of appointment on April 1 1,2012); and WHEREAS, following Vice-Mayor Wolfson's presentation, and having considered the new business terms, the FCWPC recommended that the City Commission approve the new employment agreement with the City Clerk; and WHEREAS, the City Clerk's new employment agreement (the Agreement), has been drafted by the City Attorney based upon the negotiated business terms and is attached as Exhibit "B" hereto; and 31 NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND GITY COMMISSION OF THE G!ry OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute a new Employment Agreement with City Clerk Rafael E. Granado for a three (3) year term, commencing on May 1, 2015, and ending on April 30, 2018. PASSED and ADOPTED this _ day of 2015. ATTEST: Philip Levine Mayor Rafael E. Granado, City Clerk T:\AGENDA\2015\ApriI\CITY CLERK AGREEMENT\Rafael E. Granado - Reso Approving Employment Contcct 4-1-15.docx APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 32 EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (the "Agreement") is entered into this _ day of 2015, by, and between RAFAEL E. GRANADO ("Mr. Granado") and the CITY OF MIAMI BEACH, FLORIDA (the "City") (collectively, the "Parties"). WHEREAS, on April 11, 2012, the Mayor and City Commission appointed Rafael E. Granado as City Clerk of the City of Miami Beach (City), to be effective on April 1 1, 2012; and WHEREAS, on April 9,2015, the Finance & Citywide Projects Committee recommended entering into an employment agreement with Mr. Granado, for a term of three (3) years, commencing May 1,2015, and ending on April 30, 2018; and WHEREAS, the City, acting by and through its City Commission, desires to continue to employ Mr. Granado as its City Clerk on the terms and conditions set forth in this Agreement, and Mr. Granado desires to continue to be employed as City Clerk on those same terms and conditions; NOW, THEREFORE, the Parties agree as follows: 1. Recitations. Parties agree that the recitations above are true and correct and are incorporated as if fully set forth here. 2. Emplovment. The City agrees to employ Mr. Granado as its City Clerk and Mr. Granado agrees to be so employed. Mr. Granado will devote his full working time to his duties as City Clerk and will not accept or perform any other employment, paid or unpaid, while he is employed as City Clerk except as expressly set forth herein or expressly agreed to by the City Commission by resolution and modification of this Agreement according to its terms. However, nothing in this Agreement shall prohibit Mr. Granado from occasional other work, such as teaching, writing, community activities, pro bono work, or civic or charitable activities as is appropriate to this position of City Clerk, provided, however, that such work shall not interfere with Mr. Granado's duties as City Clerk and shall not in any way reflect unfavorably on the City. Mr. Granado shall at all times apply his best efforts to the performance of his duties as City Clerk. 3. Emplovment At Will. Mr. Granado is employed at will and serves at the pleasure of the City Commission. This Agreement and his employment may be terminated by the City Commission at any time and for any reason or for no reason, subject only to the express Termination provisions of this Agreement. 4. Duties. Mr. Granado will perform the duties of the office of City Clerk as set forth in the Charter of the City of Miami Beach, Florida, and in the Code of the City of Miami Beach, Florida, and all such duties customary and appropriate to this position of City Clerk and such other appropriate duties as may be assigned by the City Commission or its designee from time to time. 5. Effective Date. This Agreement shall become effective May 1, 2015 (the "Effective Date"). 33 6. Term. The Agreement shall have a term of three (3) years, commencing al 12:01 a.m., May 1,2015 (Commencement Date), and expiring at midnight, April 30, 2018, unless terminated earlier or renewed as set forth herein. 7. Comoensation. Granado shall receive compensation for performing the duties of City Clerk as set forth in this Section 7. Nothing other than those items set forth in this Section 7 shall be considered or treated as compensation, wages, salary, earnings or remuneration to Granado for any purpose whatsoever, including pension or for purposes of Section 448.08, Florida Statutes, or in arbitration. a. Salarv. The City shall pay Mr. Granado a salary annualized at $190,000.00 to be earned and to be accrued bi-weekly. This salary shall be paid bi-weekly according to the usual payroll practices of the City applicable to unclassified general employees. Notwithstanding the preceding sentence, the Parties agree and acknowledge that Mr. Granado shall be entitled to and shall continue to receive the employee benefits packages customarily received by unclassified employees (and which Mr. Granado has received since his date of appointment on April 11,2012.) The City agrees to review the annual salary and/or other benefits of Mr. Granado at the time of evaluation of performance as provided in Section 7.d. and make adjustments as the City may determine. An annual salary review of Mr. Granado will be made every year within 30 days after May 1't of each year. b. lnsurance. The City will pay the full amount of premiums for the City-offered group medical, and group dental plan selected by Mr. Granado. The City will pay the full amount of premiums for the City-offered life insurance policy on Mr. Granado. Mr. Granado may (or, if participation is mandatory, shall) participate in other City-offered insurance and benefits for which he is eligible on the terms applicable to unclassified general employees. c. Leave. Mr. Granado will be eligible to accrue, use, and convert leave hours to the extent and on the terms applicable to unclassified general employees. d. Annual Performance Evaluation. An annual performance evaluation, including salary and benefits review (the "Evaluation"), of Mr. Granado will be made by the City Commission at least once every year, within 30 days after May 1't of each year. At such time, the City Commission shall review Mr. Granado's annual salary and/or benefits, and shall make adjustments in such amounts and to such extent as the City Commission may determine that it is desirable to do so. Additionally, at such time, the Mayor shall provide Mr. Granado with a written summary of the findings of the City Commission and provide an adequate opportunity for Mr. Granado to discuss the Evaluation with the City Commission. 8. Non-Compensation Expenses and Reimbursements. The City will pay for, reimburse or otherwise provide for the items set forth in this Section 8. These items are paid for, reimbursed or othenruise provided because they inure to the benefit of the City and do not constitute compensation, wages, salary, earnings or remuneration to Granado for any purpose whatsoever, including pension or for purposes of Section 448.08, Florida Statutes, or in arbitration. 34 a. lnformation and Communications Technoloqv Expenses. The City will provide to Mr. Granado adequate and reasonable information and communications hardware, software, and services to support him in the performance of his duties as City Clerk. b. Subscriptions, Memberships and Fees. Mr. Granado may include, as an expense item in the budget of the Office of the City Clerk, an amount to be used to pay for such reasonable subscriptions, memberships, and fees and other similar costs, such as travel and lodging, as may be incurred for development and advancement related to, in support of, and inuring to the benefit of the City. No payment authorized hereunder may be made to an entity that illegally discriminates on the basis of race, color, gender, religion, national origin, age, disability, marital status or sexual orientation. 9. Renewal and Non-Renewal. The City Commission may renew or extend the original term of this Agreement by resolution for succeeding periods as specified by the City Commission on the same terms and conditions as then set forth in this Agreement or on such modified terms and conditions to which it may agree with Mr. Granado. Should the City Commission not renew or extend the original or any succeeding term, this Agreement shall expire at the end of such original or succeeding term. Mr. Granado's employment shall simultaneously end with the expiration of the original or succeeding term or period. Should the City not renew this Agreement, it will either give Mr. Granado 90 days' notice of intent not to renew or, if no notice is given, the City shall, commencing upon the end of his employment, pay Granado an amount equivalent to 12 weeks of the salary amount set forth in Section 7.a. (the "Separation Payments"), along with all payments due for work performed through the date of termination and other payments due, if any, upon termination on the same terms and conditions applicable to unclassified general employees and shall have no further liability to him whatsoever. The Separation Payments will be paid bi-weekly according to the City's usual payroll practices. Should Mr. Granado accept employment prior to the expiration of 12 weeks after the date of expiration of the original or succeeding term, the Separation Payments shall immediately cease and the City shall have no obligation to make Separation Payments then remaining unpaid. 10. Termination bv Mr. Granado. a. With Notice. Should Mr. Granado terminate this Agreement by giving notice not less than 90 days prior to termination, the City shall pay him in like manner as if the Agreement were not renewed. b. Without Notice. Should Granado terminate this Agreement by giving notice less than 90 days prior to termination, the City shall pay him any payments due for work performed through the date of termination and other payments due, if any, upon termination on the same terms and conditions applicable to unclassified general employees and shall have no further liability to him whatsoever. 11. Termination bv the Citv. The City Commission may terminate this Agreement and, thereby, Mr. Granado's employment at any time, without or without notice, and for any reason or for no reason. 35 a. Without Cause. Should the City terminate this Agreement without Cause, as defined in Section 11.b., it shall pay Granado an amount equivalent to 20 weeks of the salary amount set forth in Section 7.a. (the "Severance Payment"), along with all payments due for work performed through the date of termination and other payments due, if any, upon termination on the same terms and conditions applicable to unclassified general employees and shall have no further liability to him whatsoever. Should Florida law be changed to permit a Severance Payment greater than that permitted under law at the time of the execution of this Agreement, the City Commission will review the amount of the Severance Payment set forth in this Agreement. ln the event the City at any time during the term of this Agreement reduces the salary or other financial benefits of Mr. Granado in a greater percentage than an applicable across the board reduction for all employees of the City or in the event the City refuses after written notice to comply with any other provision of this Agreement benefitting Mr. Granado or if a majority of the entire City Commission in a public meeting requests that Mr. Granado resign then Mr. Granado may, at his option, be deemed to be terminated at the date of such reduction or such refusal to comply within the meaning and context of this Section 11.a. b. With Cause. Should the City terminate this Agreement with Cause, as herein defined, it shall pay Mr. Granado any payments due for work performed through the date of termination and other payments due, if any, upon termination on the same terms and conditions applicable to unclassified general employees and shall have no further liability to him whatsoever, including no obligation to pay the Severance Payment as defined in Section 11.a. Cause is defined as one or more of thefollowing: material breach of this Agreement; conviction of any felony; admission of conduct that would constitute any felony; conduct that would constitute a violation of any applicable code of ethics or professional conduct; conduct that would constitute malfeasance or misfeasance in office as those terms are interpreted under Section 112.3187, Florida Statutes; or other similar conduct that the City Commission reasonably determines merits termination. 12. Pension. Mr. Granado shall become a member of the Miami Beach Employees Retirement Plan as a condition of his employment pursuant to the governing ordinance of the plan (which plan, at the time of the execution of this Agreement, includes an accrual factor of 3 percent for the position of City Clerk). 13. Bonds. The City shall bear the full expense of any fidelity or other bond required of Mr. Granado in his capacity as City Clerk under any statute, ordinance or regulation. 14. lndemnification. The City shall indemnify and defend Mr. Granado or, at its option, provide a defense to Mr. Granado against claims arising out of and in the course and scope of his employment or function, consistent with and to the extent of Florida law under Chapter 1 11, Florida Statutes, and a public official's right to a defense against claims arising from their performance of their public duties performed while serving a public purpose under the common law of Florida. 15. Notice. Any notice hereunder shall be effective if made by delivery, postage paid, to the United States Postal Service or by a manner valid for personal service under the Florida Rules of Civil Procedure or by public statement on the record during a meeting of the City Commission in the presence of the party to whom notice is to be given. Notice, for purposes of this Agreement, is to be given to: 36 Citv: Mayor Philip Levine (or successor) City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 and City Attorney Raul Aguila (or successor) City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Granado: Rafael E. Granado (or heirs) 888 Biscayne Boulevard# 5201 Miami, FL 33132 16. No Assionment or Deleoation: No Third-Partv Beneficiaries. The services provided by Mr. Granado are considered unique and personal to him. Accordingly, Mr. Granado may not delegate or assign any duty, obligation, or benefit attaching or accruing hereunder. This Agreement is entered into and intended for the benefit solely of the City and of Mr. Granado and not for the benefit of any other person or entity. 17. Entire Aoreement. Severabilitv. Modification. Waiver. The provisions of this Agreement constitute the entire agreement between the Parties on its subject matter and this Agreement supersedes any other agreement, understanding, representation, or promise whatsoever. Mr. Granado agrees that he has relied solely upon the express language of this Agreement in determining whether to enter into this Agreement and not upon any other understanding or communication of any kind, whether written or oral. Should a court or arbitrator of competent jurisdiction determine that any provision or portion thereof of this Agreement is illegal, invalid, or unenforceable, the remaining provisions or portions thereof shall remain in full force and etfect. This Agreement may be modified only by a writing signed by both Parties and approved by the City Commission by resolution. Waiver of any right or of any breach of this Agreement by either party in any instance or instances shall not constitute or be construed as a waiver in any other instance. 18. Construction. Governinq Law, Headinqs. This Agreement shall be construed according to its express language and not strictly for or against either Party, regardless of authorship. This Agreement shall be governed by and according to the laws of the State of Florida. Section headings are for convenience only and shall have no legal effect. 19. Arbitration. The Parties agree that any claim or dispute arising from this Agreement, its interpretation, its renewal or its breach shall be settled in final and binding arbitration by a single arbitrator under the Arbitration Policies and Procedures of the Federjl Mediation and Conciliation Service. A panel of arbitrators may be requested by either Party and the Parties will select an arbitrator by alternative strikes. The first Party to strike will be determined by agreement or coin flip. Each Party may one-time reject a proposed panel of arbitrators and request another. The party requesting any panel shall bear the expense of the request. The Parties shall bear equally the expense of the arbitrator and the location of the arbitration hearing. The Parties shall each bear their own litigation costs, including attorney's fees, court reporter fees, and witness fees, if any. The arbitrator shall apply a preponderancsof the evidence standard of proof. The party asserting a claim or affirmative defense shall have the burden of persuasion as to that claim or affirmative defense. The arbitrator shall not have authority to make any award of attorney's fees or the costs of the arbitration. The arbitrator shall 5 37 confine himself or herself strictly to the language of this Agreement and shall have no authority to add to, subtract from, or modify any term or provision of this Agreement. The arbitrator shall have no authority to construe any law, regulation, rule, principle of law, decision, or provision or provisions of this Agreement or to make any award that would result in or obligate the City, directly or indirectly, to incur any debt, cost, expense, or liability in excess of the amount initially budgeted, approved, and appropriated for the funding of this Agreement. Any such purported construction or award will be null and void. The arbitrator's award shall be subject to enforcement or vacation by the Circuit Court according to law. Moreover, and without waiving the preceding limitation, in no case shall the City be liable for any punitive, consequential, indirect or incidental damages whatsoever. 20. Counterparts, Electronic Siqnatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original and all of which together shall constitute a single instrument. Execution and delivery of this Agreement by electronic exchange bearing the copies of a Party's signature shall constitute a valid and binding execution and delivery of this Agreement by such Party. Such electronic copies shall constitute enforceable original documents. WHEREFORE, the Parties, after full consideration, including consultation with independent counsel, do knowingly, voluntarily, and intending to be legally bound, hereby enter into this Agreement duly executed on the dates written below. Attest:FOR CIry OF MIAMI BEAGH, FLORIDA: Rafael E. Granado, City Clerk Philip Levine, Mayor day of 2015. FOR CITY CLERK: Witness Signature Rafael E. Granado, day of 2015 Print Name Witness Signature Print Name T: \AGEN DA\20 1 5\April\CITY CLERK AGREEMENT\Rafaet E Exhibit B APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION *(s Granado Employment Agreement.flocx Date 38 E MIAMIBEACH State of Florida County of Miami-Dade l, Rafael E. Granado, a citizen of the State of Florida and of the United States of America, and being employed by or an officer of the City of Miami Beach and a recipient of public funds as such employee or officer, do hereby solemnly swear or affirm that I will support the Constitution of the United States and of the State of Florida; and that I will well and faithfully perform the duties of City Clerk of the City of Miami Beach. Rafael E. Granado Sworntoandsubscribedbeforemethis-dayof-,2o15 39 THIS PAGE INTENTIONALLY LEFT BLANK 40 MIAMI BEACH City of Miqmi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov C the City SSION MEMORANDUM TO:Mayor Philip Levine and FROM: Jimmy L. Morales, City DATE: April 15,2015 SUBJECT: REPORT PURSUANT TO LE V, BUDGET, FINANCE AND PRE. COLLECTIVE BARGAINING YSIS; SECTION 5.04 BACKGROUND On the November 4,2014, special election, the residents of the City of Miami Beach approved an amendment to the City Charter, Article V, Budget, Finance and Collective Bargaining Analysis; Section 5.04. Pre-Collective Bargaining Analysis of Fringe Benefits, "Within the 6 month period prior to the Commissions ratification of Collective Bargaining Agreements with the respective labor unions, the City Commission shall consider at a duly noticed public hearing a written report presented by the City Manager or his designee/City Budget Director, detailing the current status and related fiscal impact of fringe benefits, including pension and health insurance plans, provided by the City to its officers and employees." FR!NGE BENEFITS PROVIDED o Pensiono lnsurance (health, dental, vision, life, accidental death and dismemberment). Other Attachment A is a copy of the required report which will be presented at the April 15, 2015, meeting. RECENT PENSION REFORM HISTORY Over the past two contract periods, the City made substantial changes to each of its two defined benefit plans, primarily in response to downturns in the economy which severely impacted market returns on investments and thereby increased pension costs. Significant reductions were made in the Miami Beach Employees' Retirement Plan (MBERP) for the 2009-2012 contract years (2010-2013 for the American Federation of State County and Municipal Employees [AFSCME]) with appreciably more modest reductions in the Fire and Police pension plan and forthe same contractyears. The contractswere ratified between September 15 and 30, 2010. ln early 2011, the Mayor approached the City's Budget Advisory Committee (BAC) regarding Aoenda rtem RlDnvErrvq;;j; 41 Commission Memorandum Report Pursuant to Charter Require for Report Regarding Pre-collective Bargaining Analysis April 15, 2015 Page 2 of 7 undertaking a reform study for each of the pension plans to identify options to ensure the long{erm sustainability of the Plans, particularly the Police and Fire Pension system that represent the fastest growing cost to the City budget. At the August 12, 2012, Commission Workshop on Pension Reform, the BAC presented its recommendations. At the July 17,2013 meeting, the City Commission adopted resolution 2013-28290 accepting the recommendations of the Finance and Citywide Projects Committee to adopt the BAC's proposed policies and guidelines to ensure long-term pension reform. The policies and guidelines address four perspectives: (1) Affordability and Sustainability, (2) Appropriate Benefits to Employees, (3) Recruitment and Retention, and (4) Management of RisURisk Sharing. ln addition to the policies and guidelines, the BAC also recommended additional policy changes discussed by the Committee that could be implemented without the need for additional actuarial analyses: - Use 100 percentof 1751185 shared plan monies toward benefits provided by the defined benefit pension plan (requires negotiation with unions). - Eliminate the provision that allows for transfer of years of service from MBERP to Fire and Police pension plan (proposed by Fire and Police Pension Plan Administrator). - Change purchase of service provision to be based on full actuarial costs (Government Finance Officers Best Practices and Advisory Papers on Pension Reform) - Eliminate the use of sick and vacation hours that are currently used to increase "pensionable pay" (SB 1 128 required by 2011 - accomplished through statutory reform). - Reduce the amount of annual overtime pay included in pensionable earnings to a maximum of 300 hours (SB 1128 required by 2011 accomplished through statutory reform). Attachment B provides a copy of the recommended hybrid plan. The plan was projected to save $2.478 million on the annual required contribution (ARC) in year one and a reduction of approximately $gg million on the unfunded actuarial accrued liability (UAAL) in year one. While the negotiated agreement for the 2012-2015 contract years with the Fraternal Order of Police (FOP) and lnternational Association of Fire Fighters (IAFF) did not implement the BAC's recommended hybrid plan, significant reform was achieved resulting in a reduction of $5.65 million on the ARC and $24.36 million on the UAAL in year one. Attachment C presents a summary of changes in pension benefits for the two contract periods for both MBERP and Fire and Police pension plans. H EALTH I NS U RAN CE B EN EFITS Citv of Miami Beach Health Plan Histol ln 2001, the City formed a Group Health lnsurance Task Force comprised of residents and employees to develop comprehensive solutions to the City's growing cost increases in group health insurance. Many of their recommendations, summarized below, were implemented and provided the City with some relief. 42 Commission Memorandum Report Pursuant to Charter Require for Report Regarding Pre-collective Bargaining Analysis April 15, 2015 Page 3 of 7 o Conform the City's benefit plans to industry standardso lncrease the City share of the premium for optional benefit plans to encourage employee enrollment (2004 for general employees). Continue City premium contribution for dependent group health coverageo Change the City's contribution for retiree group health insurance premiums based on number of years of service (lmplemented in 2006 with general employees and 2010 with sworn personnel). lmplement a self-funded plan (lmplemented in 2009 for general employees). Pursue the use of Medicare HMOs and supplemental policies for retirees Budqet Advisoru Committee Recommendations Reqardino Health Care Reform: 2012 On August 29,2012, the premiums paid by the City and its enrolled active employees and retirees for health care insurance coverage for general employees enrolled in the City's self-funded plan was discussed by the Committee of the Whole as part of the Mayor's and Commissioner's proposed budget for FY 2012113. On October 9, 2012, the City Administration also provided members of the Commission information through Letter to Commission (LTC) #259-2012 regarding the City's self-funded healthcare plans' experience from inception in 2010 through August 2012. The information for each individual plan and enrollment group included: medical plan enrollment by active employees, pre-65 and post-65 retirees; total monthly medical plan premiums; total claims paid; medical plans'fixed costs; total medical plan expenses and the loss ratio (the percentage of claims paid and plan costs for the premium collected). The Committee of the Whole referred the matter to the BAC for their review and to make recommendations regarding efficiencies and cost savings. The Administration and Gallagher provided the BAC with alternatives to the City's current medical insurance plan options. They reviewed the cost components of the medical insurance plans to identify where they could be reduced. They identified options such as changes in plan benefits coverage to reallocate cost sharing between the City and enrollees; compared the City's medical plans to other employers (both in the private and public sectors) to search for other plan efficiencies; and reviewed the self- funded plan experience of other employers based on their filings with the State. The BAC recommendations were as follows: a a a The plans should remain self-funded. The City's three premium plans, (Premium HMO, Premium PPO and POS) should be eliminated. The Standard HMO and Standard PPO should be replaced with the HMO and PPO plans recommended by Gallagher, including the changes recommended by the members of the BAC which increase the employee's out of pocket expenses resulting in lower annual plan costs. The plan year should be changed from the current calendar year to the fiscal year to help simplify and provide accurate budget projections. Humana should continue to provide the medical plan administration, Wellness Program and the City's Employee Assistance Program (EAP); A Medicare advantage plan should not be offered to post-65 retirees; Symetra should continue to provide reinsurance coverage for the medical plan. ln their proposal, Symetra stated that if Scenario B was chosen and they were selected, further rate relief was possible. ln addition, since the current reinsurance period may be short (01/01113 - 09/30/13), a premium reduction may be possible as well. Gallagher is a a 43 Commission Memorandum Report Pursuant to Charter Require for Report Regarding Pre-collective Bargaining Analysis April 15, 2015 Page 4 ol 7 exploring this and other options that may mitigate the City's costs with Symetra.. Prescription plan coverage should be "carved out" of the medical plan and provided by a separate prescription benefit manager, Prescription Corporation of America (PCA). . The City should offer a high deductible plan. . To comply with the Affordable Healthcare Act, which requires employers to enroll all benefit eligible employees automatically in a health care insurance plan effective January 1,2014, this plan would provide a cost effective option to both the employee and the City. Finance and Citvwide Proiects Committee and Citv Commission Action on Budqet Advisorv Committee Recommendations Reqardino Health Care Reform: 2013 At the July 17, 2013 meeting, the City Commission adopted Resolution 2013-028256 accepting the Finance and Citywide Projects Committee's (FCWPC) recommendation subsequent to their July 18,2013, review and deliberation of the BAC's recommendations regarding health care reform. The FCWPC recommended and the City Commission approved that: . The City should continue with the plans currently offered;o The administration should evaluate the City's premium subsidy structure and offer a more equitable distribution of subsidy for each of the plans; o The benefit plan year should be concurrent with the fiscal year, effective October 1,2014. At the City Commission's direction, the administration made a number of changes when rates were set for January 2014. The Administration and the City's benefits consultant looked at the experience by plan, separately by active employees, pre-Medicare retirees, and Medicare retirees. Changes were made to the premium subsidy provided to employees and retirees to encourage participation in the plans with lower premiums due to their higher out of pocket costs. For the plan with the lowest premium, the standard HMO, the City increased the subsidy from seventy-five percent (75Yo) to seventy-seven percent (77Yo) for employee only coverage and from sixty percent (60%) to sixty-seven percent (67Yo) for family coverage. The City subsidy for the premium HMO was increased for both employee only and family coverage, from fifty percent (50%) to fifty-four percent (54o/o). Changes were made to the premium subsidy provided to employees and retirees to encourage participation in the plans with lower premiums due to their higher out of pocket costs. These changes had little impact on enrollment. General Emplovees' Plans Status Forthe 2014 - 2015 benefit plan year, the average annual subsidy paid forgeneral employees is $8,435 and for retirees, $4,757. General employees hired on or after September 6, 2006, upon retirement are eligible for a benefit of up to $3,000 per year until age 65 depending on years of service and up to $1,500 per year after age 65. The City's consultant current estimate for the required increase for October 1,2015, is in the ten percent range, but the forecast is improving and the projected increase may come down as we get more experience. Also, the consultant just finished the annual state filing for the City's health plan. They identified a plan surplus, after setting aside sufficient funds to cover all claims reserves. The State has established a minimum surplus level of 60 days of claims, which in the City's case is $2.9 million. The consultant is projecting a further gain this year and if that materializes the surplus will increase to something close to $5 million. Given the large swings in experience the City has seen in the past, it is prudent to maintain more than the required minimum surplus as a buffer against possible 44 Commission Memorandum Report Pursuant to Charter Require for Report Regarding Pre-collective Bargaining Analysis April 15, 2015 Page 5 of 7 claim fluctuations. FOP and IAFF Health Trusts The BAC and subsequent Finance and Citywide Projects Committee and City Commission reviews did not address changes to the premiums paid each trust, although they are significantly higher than the subsidies afforded general employees. Sworn employees are eligible to join the FOP and IAFF health trusts regardless of whether or not they are covered by the respective bargaining unit. Collective bargaining agreements callfor annual premium contributions paid by the City to each trust be based on the straight line average of the general plans. Forthe 2015 benefit plan year, the average annual subsidy paid per FOP trust active member is $13,318. The average annual subsidy paid per FOP trust retiree is $12,606. For the 2015 benefit plan year, the average annual subsidy paid per IAFF trust active member is $13,609. The average annual subsidy paid per IAFF trust retiree is $13,404. Similar to the provisions of the general plan, employees hired after 2010 will, upon retirement, be eligible for a benefit of up to $300 per year of service, subject to an annual increase based on the Miami-Fort Lauderdale All Urban Consumer Price lndex as of September 30th of each year. Plan Member Count Annual Average Premium Gost to Gity Per Member Difference in Average Premium Contributions General Emplovees 989 $8.435 Retirees 393 $4,757 FOP Health Trust Emploveet 349 $13.318 58% Retireet 242 $12,606 165% AFF Health Trust Emplovee:189 $13.609 61o/o Retiree:173 $13,404 182Yo Patient Protection and Affordable Care Act (PPACAI Recently, the fifth anniversary of the PPACA was observed; legislation that promised to transform the way health care is delivered, managed, and paid for in the United States. Although some of its components and provisions have been implemented to date, the most significant changes have yet to take effect. To comply with mandates the City has made changes which, to date have resulted in manageable cost increases. The PPACA established a private, non-profit, non-governmental organization called the Patient- Centered Outcomes Research lnstitute (PCORI). The lnstitute is an independent organization whose role is to fund and produce reliable, evidence-based research guided by patients, caregivers, and the health care community to determine the comparative clinical effectiveness of medical treatments. The PCORI fee, which the City is paying, is based on the average number of lives covered under the health insurance policy or self-funded plan ("covered lives" include plan participants and covered dependents/beneficiaries), multiplied by the applicable dollar amount for 45 Commission Memorandum Report Pursuant to Charter Require for Report Regarding Pre-collective Bargaining Analysis April 15, 2015 Page 6 of 7 that plan year. The PCORI fee for 2015 will be $2 plus some inflation. lt was $1 in its first year, $2 in its second, and is scheduled to increase by CPI through 2019. There is also the transitional reinsurance fee designed to provide a pool of money to offset losses suffered by insurance companies who now have to cover high risk individuals who would not previously have been insurable. The fee is a temporary provision that is intended to stabilize the individual market until the carrier premium rates adjust fully to the higher risk lives they have to cover. The fee was $63 per covered life (same definition of a covered life as the PCORI fee) in 2014, and will be $44 per life in2015 and $29 in 2016. lt goes away in 2017. The 2014 fee payable by the City was just over $1 13,000. Of importance to the City is the so called "Cadillac Tax" which is an excise tax scheduled to take effect in 2018 to reduce health care usage and costs by encouraging employers to offer plans that are cost-effective and engage employees in sharing in the cost of care. lt is a 40 percent tax on employers that provide high-cost health benefits to their employees. Final regulations have not been issued; however, the lnternal Revenue Service (lRS) issued a notice and invited the public to comment on the issues addressed in the notice no later than May 15,2015. Based on a review of the City's health plans by its benefit consultant, all of the City's plans for general employees, except the standard HMO, would be subject to the Cadillac tax, if implemented today. lt is likely that the HMO plan will also eventually be subject to the Cadillac tax. The IRS has cleady stated that other notices will be issued and comments used to inform proposed regulations that will be issued again for public notice and comment. Other Benefits The City has a number of voluntary programs employees join at their expense and others it subsidizes. The subsidized benefits are: . Dental lnsurance (City subsidizes 50 percent of the premium cost) - Safeguard DHMO Plan - Metlife PPO Plano EyeMed Vision Plan (included in health insurance premium) . Life lnsurance -the City subsidized 100 percent of the premium for coverage equal to an employee's one year's salary. Accidental Death and Dismemberment - the City bears the full cost of the premium, the maximum benefit if $20,000 ln addition to the aforementioned fringe benefits, each collective bargaining unit has successfully negotiated for "extra pay" of which the following are examples: (1) double pay for working on a seventh consecutive day; (2) shift differential; (3) call-in, call-back; (4) standby/on call; (5) out of classification pay; (6) perfect attendance bonus; (7) tool allowances; (8) forced holdover and (9) longevity bonus. Attachment D provides a summary of other payroll benefits provided, including leave, tuition reimbursement, etc. 46 Commission Memorandum Report Pursuant to Charter Require for Report Regarding Pre-collective Bargaining Analysis April 15, 2015 Page 7 of 7 Among the non-payroll related benefits one finds: . Take-home vehicles (primarily in police). Work uniforms and shoeso Employee Assistance Program (EAP)o Free parking in City facilities. Free gym use (IAFF and FOP) GONCLUSION This information is provided to comply with the amendment to the City Charter, Article V, Budget, Finance and Collective Bargaining Analysis; Section 5.04. Pre-Collective Bargaining Analysis of Fringe Benefits, "Within the 6 month period prior to the Commissions ratification of Collective Bargaining Agreements with the respective labor unions, the City Commission shall consider at a duly noticed public hearing a written report presented by the City Manager or his designee/City Budget Director, detailing the current status and related fiscal impact of fringe benefits, including pension and health insurance plans, provided by the City to its officers and employees." 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(l, (U(,€oEIo (L aYco:o B6 EoC' EE Ea E'c(E o(l, L (l, E, (t, (Uo€(l, EIo IL d,E 8_ Eo (Eo E Ec(E (l)(l, L oE. (I, L(I' .9ooEIog TL Ep F6 E(uo EE d,Lo- oo (l)o c)t E(tr .oo(l) =6- EE EE oo)(\l o o (o (Y'o o G' c, .Eo- .Eo- 3-!, a!!t .c tt 3 E, Eo o. 3:E .CI E'd, o o C) (! ol- 73 TU LU6 = = >i ogsd slos s Lr)\t str)v slr)\t slr)v sr.o$ sro$ so (f) so (f) so (f) so (f) so(a so (f) so (f) o= E E 5.=6.,EtrEO8€*" (oor @@ rf)oo,rt-@ v(o v@ N$rt o @ NOo (r)-@ 6c! o,@ NN o)- @ t6o o,@ (f)(, N $N@ (a (f)ro l'-o (o $ct (or@ (\I (f)nl r C\@ (f)(oo |r)-e o,s o, @ 8gE3# (o O)o, $e o(o N Nr@ f.- O)t- Cf) @ cr)$rO co@ \toF-orr* rt O)lO F-@ tt- o,@ G'(Y)N s s(9d 6 oNN (t,6 c)(oNrig o)o)c) otg (o rJ)!f E (o o)(\ E o o 6) cD(E (l, oo .>co o)oL ot oLG .9o (1) E IoL(L o Colfcoo-oE o)Loo 'roIE IoL o- afo 0) 0)L o)& o o .9Epc I o)L(L co 0) 0) ot 0) ooE 0) og G(.)€o oco oo oL Go€o E I o)L 0- oco o ooE E d,! o- + N od o)Lo .(Jog c)co oa =oo'a o) (U (.) 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EE d,o 9 ELoo (UoE E(,co o, artIo Eo(, g Eo o,o,.ts (l,t E(! .9E(t, = G co!,c 8_oo o (E .9E' g d, o- Eo E3g U) Eooo ot o o .9T'o 6(/DF E= 6i) =g lr)o lr)o o (o o (o coo)a., NNfitoi(o€- t> ro +o (! o- .E(l, :E ,{1.:6Lillli:' ooo- tt !,o o oo .'! o thoo.! otr tr IE o- (! o oo o,o,o Eo OL lE otro(, o E .E o o- o .E JtrC E oF oI .E ot (! o oo o E =Eo o- i5 .E J o ED(E o 75 TU LUd - = E 88 = >-to p o- = i[eOOOC\O rO*..OCDrc ,-^@ E([JA_o 12 c) =Ul-A F;ga Itb-b 2 -^t_ LJooc) O^cL/o -Xc>vv (J- I tnT a;pU \.t/ L =# q o;s-r g,E Orco-r- C:-ot+c d) !- E I p8 -> .- t- =:-\1,, 76 -U LUm = = >i oBsd s @ s@F- srr)o, sF*N slo CD s @ st-o E;83 N(f) ro- @ t+(o .t6 N(t) (f) @ tt$(o $6 Ncr) (f) @ ssst (., @ ssfc.l c\t@ ;:tt (Y'o)@ s o$ (p q o)(o E NN U) a g, CO E C!(\l |o o (\t(\t tri o E o o ED(! o oo -cl CDc6 'E (E -go)c6 o oo !, g d, (L '-E olJ- oLo ,9 1C g d, (L q, o ,9!,o =-els) 6 {c 8.I Eoo 0 e 0o- !co o E ot Eoo T IcoEc o)o-oopco oo oE. Eo ,9 E 6. $E E! o(v)(\(o rJ) o(/)(\rO N o,.O g, s (o o- I+6 o (,,(, o NtN uto) ao- C'lJ)o c"ta (oo(o c,i o .U o. oo J- oLoIl E E o-oIL (E ol- oLo4l Eo =o o o olr Eo =o (, o ooo E .E o o- :E:o .U =cc ott E @E o (, oo- ooo E3.E o o- o (E =CE o CDo o o oo Eo =oo.: ot o o .ct Eo =oo.! ot o ooo E .= Eo o. o (U tr olt Eo =oo.! otr @o- 6o(, E3.E o o- o t!:,trtr o CD(E o 77 tU IJ-J co = = >>og \o=o-a s CO O) s(oo slr) @ s(.) O) sc!o) s.tO EEfri o@v@ NO) co- c.)@ @(oto |o (f) @ o(ot- ro@ @<f,(t^ @ $(oo)(\i@ (E-. = E"6 Etr'=-+i4>UL iE $ so so@ (o @ I- O) @- (o @ F-o)(o- (o @ \ro@ (o @ o,6(f) rr) @ o)@ (f) tr) @ E o o C')(! o oo -eo,c6 0) 6o,E. o)o .eo- E tIJ E(l LL -E(r)c6 oo) o)t Copc 0)o- o)o o 6p G 0)oL o)x. acoEc 0)o_ 0)o o) o =Lo 2F lJ L G 0)o o)t roU'-KEE+Eo =€ o)lr)lr) Cf) ro(r)o$o)(o v(o N(0c) o)€o o^ (\I ro f{a CDo(o_ c) 4 (v)lo CD od c) c.ia tot_ (9 g G (L (go o o! 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Eo =oo ot oo- ooo tr J.E o .L o (E Jc o E"o o 78 -U LIJd = = *\.!c d),t ()E U:-j 0 -, bE coa(1 t- O) ,--t-5_-€ o =O ^r--=O =6ox-TNO E C -^ u)tE R c)-L"-s 3+rl on -)EA!-:AooO I}9 E.T- -' () =o., - 2r-Or-d: .,9 r- r--.E ff \t'l r--o5 0VCC=C)€€ 3-,H:r--\o. o c-) t Es "<=On\OOPEI *UF Y .--r-o.AH o o t- \-/ 79 -U LLIm = = .E c) a2 iE>-o<E OU 9, o (, 5 o<@r4 d<rf)o d< .o o<N @ Ea!-x,=! oc)d= ;( 0) b>> ,,.i<\J os <U r) s a t\ LONs@ c.) 6, {-) o N t& O c, "$Od @ E6)-.Q\\J co E< e=o.-:< Cy) cl C} c,)s, !-, 1". o E 0) o(D ao oo E LJJ o a) =0)M =F =oo = o 6 0) o -oE LI.J oo'=oM 6 t-- E o) =l!L \! o o -o-E Lll oq) -oM. 80 -U LU6 - - -LO..$No O(- +-oGl rc =o\-/ aGl ',r, C --o(-) U) C)Co_o o)C :> C)U C)t- U)o CIl- o {) Co o_ U =t-oo_ Co o_ cOttr /1 C Co o o_ U =t-oo_ co o_ C. ,a of o o'= ol (,)o +CoO E V)o E O(-{- o C) orc b_op (Jo C C E+biffi E I ERdH_-,E g R oP*eosE5o=: PF a.S+-Q E o-L'F=E.= ,1', b'E 6 d\ 1- O-c L ;Egs rso€ p5:Ef i: ?;5!- p E Q^-E;+J:E A5 c a o-E-EnOo-'j2d2 9 6C 6 o 8-E 9: EP* o 6 E 65 ;+ of *,')*f P&mE "i:Oa rH Iq O 8EC P o o'= t--E:_ g o I --,.1 Q orc oXEF,'qg =-- ^irc() Y d) ,E H Bg'=geEf36i E d\ 9 u >'93i Etc 8, = .g) =-; o; 81 -U LU6 - = ,ir.r..'.....B.,. , ;"Epr x8p*l F ii*Eo' = ./)+.'i--oC CI_o o o_ o+ <r)+ C)oU)o +C ,q() )q ())c o =Ef OUo .= C)rco E a{)oooLo- CI(-+ a C)+o .U--7'r aEi oC-ap+r'1 aEo OC) L' --r'r cEc)/11 (-E} d ol 5l ol EIgl oI cl;lcl o.ll!lFI ooos.E a8_ao-= 1r)(')c{o.5 3RRgB 33\ Ee*g Eoo xtrE o)ErS.{ =E =IL m- HEoEEE =ts EgEIgt) s@srlr) ro lo J Ed $t, < (o-E- == corh 5@ fe EE3 g EiE H t@ o =oss Ffr8 E EE No@ cfi,oE* EJA- -H(EO tr oooo ooo..= OOO.e SS$'tr -(9@g E s@@ oo@ B 888E6 ?33En 8-N_3-<t o,cot-o ;' E?:q N(e!+ri'i'li F F Foo(,! 6 NNNoa>oo 82 - () LUd = = LUUZ{2 -:-dhZZ E LIJfrm - -o 83 -U LU6 = = OOO Osl@ .2 .=r+oCo -.o E) E'x o =I E .2 E E o_ o+ o 6o(-) .P o € 2oo_orU o - - I \..1-o J_to 3 t-o oa {) -t- oo o Lo t-otr+ t-51-L.-oEE9b('r -oOEtotroab.q 5aT\_/ c'-o <Do+.No$teo8- -o o-p a g P =\OCc i \ O E\-/ u .-OP,J E .f E C) o- c)U o U> ; =oo - .= rcorc =U .= oE T_ .9 U) rco =o LU Con o =5Io-O .^.TH6^a€O-.E* tt rno(J E .= E C) o- o o b-qO LO (/)o .Np {)_o:)(/) aI oU o t/) o oa o oo 84 IU LU6 = = aF EII LUZ LIJm u, LLI -Fo 85 TU LUd = =V) oCo_o rco o O o o o_ ICoC o(- o o U) 1'-oC C)_o rc C) o C) o oo- o(- o o 86 IU LUm = = Z a0a =Uta . Z LLIo-o \aZoFq LU =o 87 Attachment B .Dq5 G G (U G oG (! otsbbG € Eq) q) 0) o ]!o) q) o o_.\ oaE oo U)oO) o o (! Eo (B (A F oo-o o o q) U; rt!) q)a o <oo o) EGo)o o o G tE (u\a o G! o) oo S) o o = oE -go- .9 an oo- o lJ- l, G o€oo. E" E o E''ot o o ot, a) E Eooot oo .E =ooilo .9, t, o aDE a oo.E oo o o .Eo o e,(! oog !,o oo?coz !, .U oo.: !ioz o t,ooo CLo .L o ooo E')tra!.Eo eso.t lt I (! o to Gt,troE Eo(,ou ; -9o-o !o -o oooE c .go.co =-o coo E o)E oEo co !!o .c sN tt)(r, -g c tU .9 =E .s,o oo.; oEo-ox(u E Eao(5 o .9 o. =E !o(.) 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Eo o 6FoE.eET!ro<ah oo -9 CLEc r.rJ gEo-Oe(Ecg9r =cttr gur;'E o =&= co o(E CL E Joo L(EtrES ot0(u A. tr lEE g .9latroG Ot^ =Eoil,GC 0JE6t!t.g;lltEEtrcr=l!EOfout.E .g =o U 92 Attachment D OTHER PAYROLL RELATED BENEFITS o Earned leave (sick, vacation, compensatory) o Leave payouts upon separation MAXIMUM FINAT LEAVE PAYOUT FOP All Others IAFF Non-shift IAFF Shift Sick hours paid out at 50% of value Vacation hours paid out at lOO% of value Equivalent number of hours paid out at L00% of value 7,2OO L,200 620 620 1,220 L,220 820 7,230 Combination of both * Combination of both * * All sick and vacation hours for IAFF employees paid out at 70O% of value up to the allowed maximum o Sick leave sellback (IAFF & FOP) lOO% of value) sick leave accrued duringthe year, minus any sick or emergency vacation time used (sunsets 91301201'51 o Holidays (10 legal holidays; 3 floating holidays; and 1 birthday holiday) o lnjury service connected (lSC) leave with pay L6 weeks (general) 32 weeks (IAFF & FOP) o Bereavement leave with pay (2 days; 4 days if funeral is out of state) PAGE 1 SICK AND VACATION LEAVE ACCRUATS FOP IAFF shift IAFF non-shift AllOthers Sick Leave Accruals Vacation Leave Accrua ls Constant Annual 96 L44 96 96 0-9.99 years Annual 95 144 96 96 10-19.99 years Annual 136 204 135 136 20 + years Annual 776 264 176 L76 93 o a OTHER PAYROLL RELATED BENEFITS Jury duty leave with pay Union leave with pay - IAFF (union president may elect full time detachmenU 500 hours per contract year if union president is detached;2,996 hours per contract year if union president is not detached; maximum rollover from one contract year to another of 750 unused hours) - FOP (union president may elect full time detachmen! no established time bank maximum threshold; accruals solely comprised of employee donations) - CWA (2,250 hours per contract year; maximum rollover from one contract year to another of 2,250 unused hours) - AFSCME (1,040 hours per contract year, without the option to roll over unused time, to be used when employees leave the City's physical premises; union leave pool does not have an established accrual rate or limit and is used when conducting union business within the City) - GSAF (no established time bank) Tuition reimbursement PAGE 2 94 iEiEiEiEi gi iiEi iiiiIEiiiIi ii Iii Eii ggEiEEI EEE iiiiEEIEiigiii Ei gE EiFE iE$ggiiEEEE Ei ggg g{i EigiiI$ gii IrgiIiiEiiiEiiii U'(, -z(JE rlJ IJ.JOE =9<E =?Bg iurb9 oz I utzrt ;oN 6i)aL t a6& =:EF Eo9 =go =E .g = oJ eU! =s = 95 THIS PAGE INTENTIONALLY LEFT BLANK 96 R9 - New Business and Commission Requests RgL Discussion Regarding The 63'd Street Bridge And The 2016 Yacht Show And Traffic lmpact. (Requested by Commissioner Michael Grieco) (ltem returning from March 11,2015 - RgL) Agenda ne^ X! L Date V-|5{597 THIS PAGE INTENTIONALLY LEFT BLANK 98