20150520 SM1l9l5 . 20.l5
MIAMIBEACH
Presentations & Awards/Gommission Meeting
SUPPLEMENTAL MATERIAL 1
City Hall, Commission Chambers, 3rd Floor, 1700 Convention Center Drive
May 20,2015
Mayor Philip Levine
Vice-Mayor Jonah Wolfson
Commissioner Michael Grieco
Commissioner Joy Malakoff
Commissioner Micky Steinberg
Commissioner Edward L. Tobin
Commissioner Deede Weithorn
City Manager Jimmy L. Morales
City Attorney Raul J. Aguila
City Clerk Rafael E. Granado
Vrsff us at www.miamibeachfl.gov for agendas and video "streaming" of City Commission Meetings.
ATTENTION ALL LOBBYISTS
Chapter 2, Article Vll, Division 3 of the City Code of Miami Beach entitled "Lobbyists" requires the
registration of all lobbyists with the City Clerk priorto engaging in any lobbying activitywith the City
Commission, any City Board or Committee, or any personnel as defined in the subject Code
sections. Copies of the City Code sections on lobbyists laws are available in the City Clerk's office.
Questions regarding the provisions of the Ordinance should be directed to the Office of the Gity
Attorney.
SUPPLEMENTAL AGENDA
C7 - Resolutions
C7A Execute MOU w/ LRPOA & Call Special Mail Ballot Election To Approve Lincoln Road BID
1. A Resolution Approving And Authorizing The City ManagerTo Execute A Memorandum Of
Understanding Between The City Of Miami Beach And The Lincoln Road Property Owners
Association, lnc. ("LRPOA"), To Conduct A Special Mail Ballot Election To Determine
Whether A Majority Of The Affected Property Owners Approve The Creation Of A Special
Assessment District To Be Known As The Lincoln Road Business lmprovement District,
Which Election Shall Be Conducted By The Office Of The City Clerk And Office Of The City
Attorney, And To Provide That LRPOA Shall Cover The Costs Of Conducting Such Election.
(Office of the City Attorney)
2. A Resolution Calling For A Special Mail Ballot Election To Be Held From June 29, 2015 To
July 24,2015, To Determine WhetherA Majority Of The Affected Property Owners Approve
The Creation Of A Special Assessment District To Be Known As The Lincoln Road
Business lmprovement District (The "District"); Providing That The Office Of The City Clerk
And Office Of The City Attorney Shall Conduct Such Election; Providing For The Form Of
Ballot; Directing The City Clerk To Give Notice Of Such Election As Required By The City
Code And State Law; And Authorizing The City ManagerTo Vote ln Favor Of The Creation
Of The District On Behalf Of The City, Which, As The Owner/ Lessor Under The Ground
Lease With The New World Symphony, ls An Affected Property Owner.
(Office of the City Attorney)
(Memorandum & Resolutions)
1
Addendum, May 20,2015
C7 - Resolutions (Continued)
C7B A Resolution Approving And Authorizing The Mayor And City Manager To Provide City Resources ln
Support Of The City's Proposal To Host The U.S. Conference Of Mayors ln 2018; And Further
Authorizing The Mayor And City Manager To Fund Transportation And Youth And Family Programs
For Attendees; And Retroactively Approving The Mayor's Execution Of The Proposal On Behalf Of
r h e c itv
( Les i s r ative r,it*?ff H:?, jil,%??J,.: T'E
"t"""'iH')c
oeve r o p m e n t ;
(Memorandum)
2
r.e. -e. I
r.--s--
.
OFFICE OF THE CITY ATTORNEY
RAULJ. AGUIIA, CW ATTORNEY COMMISSION MEMORANDUM
To:
From:
Mayor Philip Levine
Members of the City Commission
Date: May 20,2015
l3rlj: eg",tQ& 0g\
City Attorney
Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, CALLING FOR A SPECIAL MAIL BALLOT ELECTION
TO BE HELD FROM JUNE 29, 2015 TO JULY 24, 2015, TO DETERMINE
WHETHER A MAJORITY OF THE AFFECTED PROPERry OWNERS APPROVE
THE CREATION OF A SPEGIAL ASSESSMENT DISTRICT TO BE KNOWN AS
THE LINcOLN ROAD BUSTNESS IMPROVEMENT DISTRICT (THE "DISTRIGT");
PROVTDING THAT THE OFFICE OF THE CITY CLERK AND OFFICE OF THE
CITY ATTORNEY SHALL CONDUCT SUCH ELECTION; PROVIDING FOR THE
FORM OF BALLOT; DIREGTING THE CITY GLERK TO GIVE NOTICE OF SUCH
ELECTION AS REQUIRED BY THE CITY GODE AND STATE LAW; AND
AUTHORIZING THE CITY MANAGER TO VOTE IN FAVOR OF THE CREATION
OF THE DISTRICT ON BEHALF OF THE CITY, WHIGH, AS THE
OWNER/LESSOR UNDER THE GROUND LEASE WITH THE NEW WORLD
SYMPHONY, IS AN AFFECTED PROPERW OWNER.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CIry OF
MIAMI BEAGH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF MIAMI BEACH AND THE LINGOLN ROAD PROPERTY OWNERS
ASSOCIATION, lNC. ("LRPOA"), TO CONDUCT A SPECIAL MAIL BALLOT
ELECTION TO DETERMINE WHETHER A MAJORITY OF THE AFFECTED
PROPERW OWNERS APPROVE THE CREATION OF A SPECIAL
ASSESSMENT DISTRICT TO BE KNOWN AS THE LINCOLN ROAD BUSINESS
IMPROVEMENT DISTRICT, WHICH ELECTION SHALL BE CONDUCTED BY THE
OFFICE OF THE CITY CLERK AND OFFICE OF THE GITY ATTORNEY, AND TO
PROVIDE THAT LRPOA SHALL COVER THE GOSTS OF CONDUCTING SUCH
ELECTION.
Agenda ltem C7 A
Date 5-JO-l-5-3
Reso/ufions Approving Lincoln Road BID Election and Memorandum of Understanding
May 20, 2015
Page 2
lntroduction
On April 15,2015, the Mayor and City Commission adopted Resolution No. 2015-28992, which
created, pursuant to Chapter 170, Florida Statutes, and subject to the approval of a majority of
the affected property owners, a special assessment district to be known as the Lincoln Road
Business lmprovement District (the "District"), for a term of ten (10) years, to stabilize and
improve the Lincoln Road retail business district, which is located within a nationally recognized
historic district, through promotion, management, marketing, and other similar services.
The attached Resolutions are submitted for consideration by the Mayor and City Commission.
The first Resolution calls for a special mail ballot election (the "Election") to be held from June
29, 2015 to July 24, 2015, to determine whether a majority of the affected property owners
approve the creation of the District. The second Resolution approves and authorizes the City
Manager to execute a Memorandum of Understanding ("MOU') between the City and the
Lincoln Road Property Owners Association, lnc. ("LRPOA"), whereby the City shall agree to
conduct the Election, and LRPOA shall agree to cover the costs of the Election.
Resolution Galling for a Specia! Mai! Ballot Election
The first Resolution calls forthe Election, which shall be held from June 29, 2015 to July 24,
2015. The Office of the City Clerk shall conduct the Election in accordance with the special mail
ballot election procedures developed by the Office of the City Clerk and Office of the City
Attorney, which procedures are attached to the Resolution as Exhibit "A." The form of the ballot
shall be a paper ballot, upon which each voter will be directed to draw a circle around the
appropriate ballot response. The Resolution directs the City Clerk to publish any election notices
required by the City Code and Florida Statutes.
Additionally, the Resolution directs the City Manager to vote in favor of the creation of the
District on behalf of the City, which, as the Owner/Lessor under the Ground Lease, dated
January 5, 2004, between the City and the New World Symphony, is an atfected property
owner. Pursuant to Section 3.3 of the Ground Lease, the New World Symphony shall pay any
special assessments authorized by Resolution No. 2015-28992.
Resolution Approving the Memorandum of Understanding between the City and LRPOA
The second Resolution approves and authorizes the City Manager to execute the MOU
between the City and LRPOA. Pursuant to the MOU, the City shall agree to conduct the
Election, in accordance with the procedures for such Election developed by the Office of the
City Clerk and the Office of the City Attorney, and LRPOA shall agree to cover the costs of the
Election, including the City's staff costs, as well as the cost of postage, printing, advertising, and
translation.
4
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND GITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE CIry MANAGER TO EXECUTE A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF MIAMI BEACH AND THE
LINGOLN ROAD PROPERTY OWNERS ASSOCIATION, !NC.
("LRPOA"), TO CONDUCT A SPECIAL MAIL BALLOT ELECTION TO
DETERMINE WHETHER A MAJORITY OF THE AFFECTED
PROPERW OWNERS APPROVE THE CREATION OF A SPECIAL
ASSESSMENT DISTRICT TO BE KNOWN AS THE LINCOLN ROAD
BUSINESS IMPROVEMENT DISTRICT, WHICH ELECTION SHALL BE
CONDUGTED BY THE OFFICE OF THE GITY CLERK AND OFFICE OF
THE CITY ATTORNEY, AND TO PROVIDE THAT LRPOA SHALL
COVER THE COSTS OF CONDUCTING SUCH ELECTION.
WHEREAS, on April 15,2015, the Mayor and City Commission adopted Resolution No.
2015-28992, which created, pursuant to Chapter 170, Florida Statutes, and subject to the
approval of a majority of the affected property owners, a special assessment district to be
known as the Lincoln Road Business lmprovement District (the "District"), for a term of ten (10)
years, to stabilize and improve the Lincoln Road retail business district, which is located within a
nationally recognized historic district, through promotion, management, marketing, and other
similar services; and
WHEREAS, the Mayor and City Commission have called for a special mail ballot
election (the "Election") to determine whether a majority of the affected property owners approve
the creation of the District; and
WHEREAS, the City and the Lincoln Road Property Owners Association, lnc. (.LRPOA')
desire to enter into a Memorandum of Understanding ("MOU"), attached and incorporated as
Exhibit "A" hereto, whereby the City shall agree to conduct the Election, and LRPOA shall agree
to cover the City's costs of the Election, including the City's staff costs, as well as the cost of
postage, printing, advertising, and translation; and
WHEREAS, the Office of the City Clerk and Office of the City Attorney shall conduct the
Election; and
WHEREAS, the Office of the City Clerk and Office of the City Attorney have prepared
special mail ballot election procedures for the Election, which procedures shall be incorporated
in the MOU.
NOW, THEREFORE, THE MAYOR AND CIry COMMISSION OF THE C!ry OF MIAMI
BEACH, FLORIDA, hereby approve and authorize the City Manager to execute a Memorandum
of Understanding between the City of Miami Beach and the Lincoln Road Property Owners
Association, lnc. ("LRPOA"), to conduct a special mail ballot election to determine whether a
majority of the affected property owners approve the creation of a special assessment district to
be known as the Lincoln Road Business lmprovement District, which election shall be
5
conducted by the Office of the City Clerk and Office of the City Attorney, and to provide that
LRPOA shall cover the costs of conducting such election.
PASSED and ADOPTED this daY of
ATTEST:
2015.
Rafael E. Granado, City Clerk Philip Levine, Mayor
F:\ATTO\KALN\RESOLUTIONS\L|nooIn Road BID\ELECTION\LiNCOIN ROAd BID EIECI|ON MOU RESO.dOCX
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
C*y Attorn",
ioK
6
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND
THE LINCOLN ROAD PROPERW OWNERS ASSOCIATION, INC.
This Memorandum of Understanding ("MOU') is hereby entered into this day of
May, 2015, by and between the Lincoln Road Property Owners Association, lnc., a
Florida non profit corporation with offices at 801 Arthur Godfrey Road, Suite 600, Miami
Beach, FL 33140 ("LRPOA"), and the City of Miami Beach, a Florida municipal
corporation with offices at 1700 Convention Center Drive, Miami Beach, Florida 33139
("City") (collectively, the "Parties").
RECITALS
WHEREAS, LRPOA is a Florida non profit corporation, which is tax exempt
under section 501(c)(6) of the lnternal Revenue Code, and represents a group of
property owners of real estate in the vicinity of, abutting, or located on Lincoln Road;
WHEREAS, on April 15, 2015, the Mayor and City Commission of the City of
Miami Beach adopted Resolution No. 2015-28992, which created, pursuant to Chapter
170, Florida Statutes, and subjectto the approval of a majority of the affected property
owners, a special assessment district to be known as the Lincoln Road Business
lmprovement District (the "District"), for a term of ten (10) years, to stabilize and improve
the Lincoln Road retail business district, which is located within a nationally recognized
historic district, through promotion, management, marketing, and other similar services;
WHEREAS, the District is bounded on the west by Alton Road; on the east by
Washington Avenue; on the north by 17th Street; and on the south by Lincoln Lane
South; provided, however, that the following properties shall be excluded and exempted
from such District: (1) residential properties; (2) properties owned or occupied by a
religious institution and used as a place of worship or education (as defined in Section
170.201(2), Florida Statutes); and (3) common areas owned by condominium
associations;
WHEREAS, a special mall ballot election shall be held to determine whether,
pursuant to Chapter 170, Florida Statutes, a majority (50% plus one) of the affected
property owners approve the creation of the District (the "Election"); and
WHEREAS, the City and LRPOA hereby agree to the terms of this MOU, which
shall set forth the obligations of the Parties with respect to the Election.
NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows:
1, RECITALS
The recitals are true and correct and hereby incorporated into and made a part of this
MOU.
7
2. SCOPE OF DUTIES
The City, through the Office of the City Clerk and Office of the City Attorney, shall
provide the following services relative to the Election:
A. Conduct the Election, pursuant to the Special Mail Ballot Election Procedures,
attached hereto and incorporated herein as Exhibit "A."
B. Prepare and disseminate any documents necessary to effectuate the Election,
including the official ballot, instruction sheet, and form affidavit affirming the
voter's authority to vote on behalf of a property owner, as well as any notices and
advertisements required by law.
C. Communicate with the Mayor and City Commission regarding the progress of the
Election.
3. TERM AND EXPIRATION DATE
This MOU and the Parties' obligations hereunder shall commence upon the full
execution of this MOU, and shall terminate upon the City Clerk's certification of the
results of the Election to the City Commission.
4. COMPENSATION
LRPOA shall pay for all costs necessary to conduct the Election, including the City's
staff costs, as well as the cost of postage, printing, advertising, and translation (the
"Fee"), as set forth in the proposed budget, attached hereto as Exhibit "B." The total Fee
due to the City shall not exceed $20,000, unless mutually agreed to and approved, in
writing, by the Parties. For purposes of this Section 4, the City Manager shall be
authorized to act on behalf of the City.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
8
IN WITNESS WHEREOF, the parties have affixed their signatures, effective on
the date first written above.
CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By:
By:
Rafael Granado
City Clerk
Jimmy Morales
City Manager
LINCOLN ROAD PROPERTY OWNERS ASSOCIATION, !NC.
ATTEST:
Signature Steven Gombinski
President
Print Name / Title
APPROVEDASTO
FORM & LANGUAGE
& FOR EXECUTION
8mh w
NK
9
EXHIBIT "A"
LINCOLN ROAD BUSINESS IMPROVEMENT DISTRICT
SPECIAL MAIL BALLOT ELECTION PROCEDURES
The following procedures shall govern the special mail ballot election, which shall be
conducted by the Office of the City Clerk and Office of the City Attorney, to determine
whether a majority (50% plus one) of the affected property owners approve the creation
of the proposed Lincoln Road Business lmprovement District (the "District") (altogether,
the "Election").
1. The Lincoln Road Property Owners Association, lnc. ("LRPOA") shall provide the
City Clerk with a Certified List, approved by the LRPOA president and attested to by
the LRPOA secretary, of each benefited property address within the District, and
each property owner's mailing address. ln addition, the LRPOA will provide the City
with a mailing label and a return-mailing label for each address. The format of the
mailing labels and return-mailing labels (the "Labels") shall be as determined by the
City.
2. The City reserves the right to hire a consultant to verify the property owners and
mailing addresses submitted by LRPOA pursuant to Section 1 above.
3. The Office of the city Attorney shall draft the ballot question.
4. Upon LRPOA's approval of the ballot question, and the City's receipt of the Labels
and Certified List, the Office of the City Clerk, in consultation with the Office of the
City Attorney, shall prepare the Official Ballot. The City's seal will be embossed on
each Official Ballot.
S. The City shall translate or arrange the translation of any documents necessary to
effectuate the Election, including the Official Ballot.
6. The mail package for each official Ballot shall be as follows:
Envelope 1: Envelope 1, the outer envelope, shall be affixed with a mailing label
provided by LRPOA. This envelope shall contain (i) the Official
Ballot, (ii) a form affidavit affirming the voter's authority to vote on
behalf of the property owner (the "Affidavit"), (iii) an instruction
sheet detailing when the Official Ballot must be returned and the
date, time, and location of when the Official Ballots received will be
opened, (iv) Envelope2, and (v) Envelope 3.
Envelope 2: Envelope 2, which will be placed inside Envelope 1, shall be
stamped and pre-addressed for mailing to the Office of the City
Clerk. A return address label printed with the folio number, name of
10
the property owner, and mailing address of the property owner shall
be affixed to Envelope 2.
Envelope 3: Envelope 3 is the ballot secrecy envelope. To preserve the secrecy
of the ballot, the property owner will be instructed to remove the
Official Ballot from Envelope 1, and cast a vote by drawing a circle
around the appropriate ballot response. After voting, the property
owner will be instructed to place the completed Official Ballot inside
Envelope 3, seal Envelope 3, and place Envelope 3 into Envelope
2. The property owner will be instructed to place the Affidavit inside
Envelope 2 and not to place the Affidavit inside Envelope 3, to
preserve the secrecy of the ballot. The property owner shall return
a sealed Envelope 2, containing the Affidavit and a sealed
Envelope 3, to the city by (i) mailing the pre-addressed Envelope 2
to the Office of the City Clerk or (ii) physically bringing Envelope 2
directly to the Office of the City Clerk.
T. The Office of the City Clerk shall mail all Official Ballots to the property owners on
the same day, via First Class U. S. Mail, unless LRPOA notifies the City in writing
that LRPOA desires that the Official Ballots be sent via FedEx or any other delivery
service, at LRPOA's expense; in such event, LRPOA shall provide the City with pre-
addressed labels and any and all necessary packing and mailing materials for that
particular delivery service. ln the event that LRPOA elects to use a delivery service
other than U.S. Mail, the procedure in Section 6 shall still apply, except that
Envelope 1 shall be placed inside a postage prepaid envelope for that particular
delivery service.
B. As voting envelopes are returned, the Office of the City Clerk shall track, on a daily
basis, thL number of ballots received, by property address, using the Certified List.
The count will be posted on the City's website at the end of each day.
g. lf the Office of the City Clerk receives two or more envelopes referencing the same
folio number, the ballots in those envelopes shall be voided, and that property owner
will be considered to have not voted.
10.The Canvassing Board for this mail ballot election shall consist of the following
individuals:
a. Rafael E. Granado, CitY Clerk
b. Raul J. Aguila, CitY AttorneY
c. Nick E. Kallergis, Assistant City Attorney
11.A "yes" vote of the owners of a simple majority (50% plus one) of the affected
properties is required to approve the proposed District.
2
11
12.A property owner who fails to return an Official Ballot to the Office of the City Clerk
within the allotted timeframe will be considered to have voted "no" to the creation of
the District.
13. The City Clerk shall keep the LRPOA president informed of all election-related
activities, and the LRPOA president is responsible for disseminating all information
to the owners of properties within the District.
14.The ballots will be opened at a publicly noticed meeting of the Canvassing Board, at
a prescribed date, time, and location, as follows:
a. Envelope 2 will be opened and Envelope 3 and the Affidavit will be removed from
Envelope 2.
b. Envelope 2 will be placed in a separate stack.
c. The Canvassing Board will review the Affidavit to ensure that it is complete and
validly executed and notarized. lf the Affidavit is not complete or validly executed
or notarized, the Affidavit will be stapled to the corresponding Envelope 3 and
rejected. lf the Affidavit is complete and validly executed and notarized, the
Affidavit and Envelope 3 will be placed in separate stacks'
d. If the Affidavit is deemed valid, the corresponding Envelope 3 will be opened and
the Official Ballot will be removed and placed in a separate stack.
e. Those Official Ballots deemed valid pursuant to Section 14(d) herein will be
counted. The Office of the City Clerk will prepare a tally of "yes" votes, "no" votes,
unreturned ballots, and rejected ballots.
f. The Canvassing Board will review any ballot lacking a clear ballot response to
determine, if possible, the voter's intent.
15. Once the count has been finalized and the count is reconciled, the Office of the City
Clerk will prepare an Official Election Certification.
F:\ATTO\KALN\RESOLUTIONS\L|ncoln Road BID\ELECTION\Lincoln Road BID Mail Ballot Election Procedures.doc
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13
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND GITY COMMISSION OF THE
CITY OF MIAMI BEAGH, FLORIDA, CALLING FOR A SPECIAL MAIL
BALLOT ELECTION TO BE HELD FROM JUNE 29,2015 TO JULY 24,
2015, TO DETERMINE WHETHER A MAJORITY OF THE AFFECTED
PROPERW OWNERS APPROVE THE CREATION OF A SPECIAL
ASSESSMENT DISTRICT TO BE KNOWN AS THE LINCOLN ROAD
BUSTNESS TMPROVEMENT DISTRICT (THE "DISTRICT");
PROVIDING THAT THE OFFICE OF THE CITY CLERK AND OFFIGE
OF THE G|TY ATTORNEY SHALL CONDUCT SUCH ELEGTION;
PROVIDING FOR THE FORM OF BALLOT; DIREGTING THE CITY
CLERK TO GIVE NOTICE OF SUCH ELEGTION AS REQUIRED BY
THE clw CODE AND STATE LAW; AND AUTHORIZING THE CITY
MANAGER TO VOTE IN FAVOR OF THE CREATION OF THE
DISTRIGT ON BEHALF OF THE CITY, WHICH, AS THE
OWNER/LESSOR UNDER THE GROUND LEASE WITH THE NEW
WORLD SYMPHONY, IS AN AFFEGTED PROPERTY OWNER.
WHEREAS, on April 15,2015, the Mayor and City Commission adopted Resolution No.
2015-28992, which created, pursuant to Chapter 170, Florida Statutes, and subject to the
approval of a majority of the affected property owners, a special assessment district to be
known asthe Lincoln Road Business lmprovement District (the "District"), fora term of ten (10)
years, to stabilize and improve the Lincoln Road retail business district, which is located within a
nationally recognized historic district, through promotion, management, marketing, and other
similar services; and
WHEREAS, the Mayor and City Commission hereby callfor a special mail ballot election
(the "Election") to determine whether a majority of the affected property owners approve the
creation of the District; and
WHEREAS, the City and the Lincoln Road Property Owners Association, lnc. ('LRPOA")
have entered into a Memorandum of Understanding ("MOU") to conduct the Election; and
WHEREAS, pursuant to the MOU, LRPOA shall cover the costs of the Election,
including the City's staff costs, as well as the cost of postage, printing, advertising, and
translation; and
WHEREAS, the Office of the City Clerk and Office of the City Attorney have prepared
special mail ballot election procedures for the proposed Election, which procedures are attached
and incorporated as Exhibit "A."
NOW, THEREFORE, BE IT RESOLVED BY THE THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAM! BEACH, FLORIDA:
14
SECTION 1.
ln accordance with the provisions of the Code of the City of Miami Beach and the
general laws of the State of Florida, a special mail ballot election is hereby called and directed
to be held in the City of Miami Beach, Florida, from June 29,2015 to July 24,2015, for the
purpose of submitting to the affected property owners the following question:
Shall a special assessment district known and designated as the Lincoln
Road Business lmprovement District (the "District") be created for a term
of ten (10) years, with an estimated annua! budget of $ 1,426,237, to
stabilize and improve the Lincoln Road retail business district, which is
located within a nationally recognized historic district, through promotion,
management, marketing, and other similar services, which District is to be
funded by special assessments against benefited properties?
SECTION 2.
The Office of the City Clerk and Office of the City Attorney shall conduct the special mail
ballot election authorized herein, in accordance with the special mail ballot election procedures
attached and incorporated as Exhibit "A" hereto.
SECTION 3.
The form of the ballot shall be a paper ballot, which shall be mailed to affected property
owners.
SECTION 4.
The City Clerk is hereby directed to give notice, as required by the Code of the City of
Miami Beach and Florida Statutes, of the adoption of this Resolution and of the special mail
ballot election herein prescribed.
SECTION 5.
The City Manager is hereby directed to vote in favor of the creation of the District on
behalf of the City, which, as the Owner/Lessor under the Ground Lease, dated January 5,2004,
between the City and the New World Symphony, is an affected property owner. Pursuant to
Section 3.3 of the Ground Lease, the New World Symphony shall pay any special assessments
authorized by Resolution No. 2015-28992.
SECTION 6.
This Resolution shall be effective immediately upon its passage.
PASSED and ADOPTED this day of
ATTEST:
2015.
Rafael E. Granado, City Clerk Philip Levine, Mayor
^PPRo^'EDASTOrcNU &IAT.IGIJAGE
TFffiE(EC|.MONF:\ATTO\I(ALN\RESOLUTIONS\Lincoln Road BID\ELECTION\Lincoln Road BID Election Reso.docx
15
EXHIBIT ,.A"
LINCOLN ROAD BUSINESS IMPROVEMENT DISTRICT
SPECIAL MAIL BALLOT ELECTION PROCEDURES
The following procedures shall govern the special mail ballot election, which shall be
conducted ny tfre Office of the City Clerk and Office of the City Attorney, to determine
whether a majority (50% plus one) of the affected property owners approve the creation
of the proposed Lincoln Road Business lmprovement District (the "District") (altogether,
the "Election").
1. The Lincoln Road Property Owners Association, lnc. ("LRPOA') shall provide the
City Clerk with a Certified List, approved by the LRPOA president and attested to by
the LRPOA secretary, of each benefited property address within the District, and
each property owner's mailing address. ln addition, the LRPOA will provide the City
with a mailing label and a return-mailing label for each address. The format of the
mailing labelJ and return-mailing labels (the "Labels") shall be as determined by the
City.
2. The City reserves the right to hire a consultant to verify the property owners and
mailing addresses submitted by LRPOA pursuant to Section 1 above'
3. The Office of the city Attorney shall draft the ballot question.
4. Upon LRPOA's approval of the ballot question, and the City's receipt of the Labels
and Certified List, the Office of the City Clerk, in consultation with the Office of the
City Attorney, shall prepare the Official Ballot. The City's seal will be embossed on
each Official Ballot.
5. The City shall translate or arrange the translation of any documents necessary to
effectuate the Election, including the Official Ballot.
6. The mail package for each official Ballot shall be as follows:
Envelope 1: Envelope 1, the outer envelope, shall be affixed with a mailing label
provided by LRPOA. This envelope shall contain (i) the Official
Ballot, (ii) a form affidavit affirming the voter's authority to vote on
behalf of the property owner (the "Affidavit"), (iii) an instruction
sheet detailing when the Official Ballot must be returned and the
date, time, and location of when the Official Ballots received will be
opened, (iv) Envelope 2, and (v) Envelope 3.
Envelope 2: Envelope 2, which will be placed inside Envelope 1, shall be
stamped and pre-addressed for mailing to the Office of the City
Clerk. A return address label printed with the folio number, name of
16
the property owner, and mailing address of the property owner shall
be affixed to Envelope 2.
Envelope 3: Envelope 3 is the ballot secrecy envelope. To preserve the secrecy
of the ballot, the property owner will be instructed to remove the
Official Ballot from Envelope 1, and cast a vote by drawing a circle
around the appropriate ballot response. After voting, the property
owner will be instructed to place the completed Official Ballot inside
Envelope 3, seal Envelope 3, and place Envelope 3 into Envelope
2. The property owner will be instructed to place the Affidavit inside
Envelope 2 and not to place the Affidavit inside Envelope 3, to
preserve the secrecy of the ballot. The property owner shall return
a sealed Envelope 2, containing the Affidavit and a sealed
Envelope 3, to the City by (i) mailing the pre-addressed Envelope 2
to the Office of the City Clerk or (ii) physically bringing Envelope 2
directly to the Office of the City Clerk
Z. The Office of the City Clerk shall mail all Official Ballots to the property owners on
the same day, via First Class U. S. Mail, unless LRPOA notifies the City in writing
that LRPOA desires that the Official Ballots be sent via FedEx or any other delivery
seryice, at LRPOA's expense; in such event, LRPOA shall provide the City with pre-
addressed labels and any and all necessary packing and mailing materials for that
particular delivery service. ln the event that LRPOA elects to use a delivery service
other than U.S. Mail, the procedure in Section 6 shall still apply, except that
Envelope 1 shall be placed inside a postage prepaid envelope for that particular
delivery service.
8. As voting envelopes are returned, the Office of the City Clerk shall track, on a daily
basis, th-e number of ballots received, by property address, using the Certified List'
The count will be posted on the City's website at the end of each day.
g. lf the Office of the City Clerk receives two or more envelopes referencing the same
folio number, the ballots in those envelopes shall be voided, and that property owner
will be considered to have not voted.
10.The Canvassing Board for this mail ballot election shall consist of the following
individuals:
a. Rafael E. Granado, CitY Clerk
b. Raul J. Aguila, City AttorneY
c. Nick E. Kallergis, Assistant City Attorney
11.A "yes" vote of the owners of a simple majority (50o/o plus one) of the affected
properties is required to approve the proposed District'
2
17
12.A property owner who fails to return an Official Ballot to the Office of the City Clerk
within the allotted timeframe will be considered to have voted "no" to the creation of
the District.
13.The City Clerk shall keep the LRPOA president informed of all election-related
activities, and the LRPOA president is responsible for disseminating all information
to the owners of properties within the District.
14.The ballots will be opened at a publicly noticed meeting of the Canvassing Board, at
a prescribed date, time, and location, as follows:
a. Envelope 2 will be opened and Envelope 3 and the Affidavit will be removed from
Envelope 2.
b. Envelope 2 will be placed in a separate stack.
c. The Canvassing Board will review the Affidavit to ensure that it is complete and
validly executed and notarized. lf the Affidavit is not complete or validly executed
or notarized, the Affidavit will be stapled to the corresponding Envelope 3 and
rejected. lf the Affidavit is complete and validly executed and notarized, the
Affidavit and Envelope 3 will be placed in separate stacks.
d. lf the Affidavit is deemed valid, the corresponding Envelope 3 will be opened and
the Official Ballot will be removed and placed in a separate stack.
e. Those Official Ballots deemed valid pursuant to Section 14(d) herein will be
counted. The Office of the City Clerk will prepare a tally of "yes" votes, "no" votes,
unreturned ballots, and rejected ballots.
f. The Canvassing Board will review any ballot lacking a clear ballot response to
determine, if possible, the voter's intent.
15. Once the count has been finalized and the count is reconciled, the Office of the City
Clerk will prepare an Official Election Certification.
F:\ATTO\KALN\RESOLUTIONS\Lincoln Road BID\ELECTION\Lincoln Road BID Mail Ballot Election Procedures.doc
3
18
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving And Authorizing The Mayor And City Manager To Provide City Resources ln Support Of The
City's Proposal To Host The U.S. Conference Of Mayors ln 2018; And Further Authorizing The Mayor And City
Manager To Fund Transportation And Youth And Family Programs For Attendees; And Retroactively Approving The
s Execution Of The On Behalf Of The
Maximize Miami Beach as a Destination Brand
Supporting Data (Surveys, Environmental Scan, etc.): N/A
Item Summary/Recommendation :
The United States Conference of Mayors is the official organization of over 1,400 Cities in the United States featuring
population totals over 30,000, with each City represented by the Mayor or chief elected official. The organization,
which began during the Great Depression, serves to promote effective urban/suburban policies; strengthen federal-city
relationships; ensure federal policy meets urban needs, provides Mayors with leadership and management tools; and
creates a forum in which Mayors can share ideas and information. The organization annually holds a winter meeting
in Washington, D.C. and a summer meeting in June in a different U.S. city, with this year's conference in San
Francisco, CA, June 19-22 and lndianapolis, lN hosting in 2016. The format of the Conference is a four (a) day event,
featuring an opening night Gala, major events each night and family activities simultaneous to Conference meetings
and key notes.
While the City of Miami hosted the 76th Conference in 2008, featuring notable guest speakers, including President Bill
Clinton and then Senator and soon to be Presidential nominee Barak Obama, the City of Miami Beach has never
hosted the Conference. Hosting the Conference requires a formal bid process submitted for approval by the
organization's Site Selection Committee. The organization set a deadline of May 15, 2015 for prospective host cities
to submit bids for the 2017 and 2018 Conferences, with decisions to be made at the June, 2016 Conference. To meet
this deadline, Mayor Levine completed and executed a bid for the City of Miami Beach to potentially host the
ConferencefromJune22-27,2017;June21-26,2018; orJune14-19,2018,inthatpreferredorder. Thebidissubject
to approval by the Commission.
The bid requires the host city to have a headquarter hotel of no less than 600 first class hotel rooms and 25 suites, a
ballroom and breakout rooms of varying sizes, a commitment from the host city to provide City staff assistance for
press room and security needs, City provided transportation options (including cars, busses, etc.) and a commitment
by the host City to arrange and fully produce a youth and/or spouse program, geared toward highlighting the host City.
The host City is permitted to raise private sponsor dollars to off-set costs of the event needs. As part of the bid
submitted by Mayor Levine, both the Loews Miami Beach and Fontainebleau hotels responded to a Request For
Proposals and provided letters of commitment to provide the needed sleeping rooms and ballroom/ meeting room
space. ln addition, the Greater Miami Convention and Visitor Bureau is assisting and has provided a list for suggested
venues for social events, including Lummus Park, Nikki Beach Club and the New World Symphony space. Other
venues in the Citv of Miamiwere also to include our area in the Conference.
Financial Information:
Source of Funds:
OBPI
Amount Account
1
Total
Financial Impact Summary: The events will bring thousands of visitors to our City, resulting in both direct and indirect
oositive economic impact from this event from Resort Tax revenues.
Citv Clerk's Office Leqislative Tracking:
I Max Sklar, Tourism, Culture, and Economic Development Director r
fiEin c7 b
saTE 5-20-l{E MI"AMIBEACH 19
g MIAMIBEACH
Cify of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMMISSJON MEMORANDUM
To: Mayor and Commission
FRoM: Jimmy L. Morales, City Manager
DATE: May 20,2015
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY MANAGER TO PROVIDE CITY RESOURCES IN
SUPPORT OF THE CIry'S PROPOSAL TO HOST THE U.S. CONFERENCE
OF MAYORS lN 2018; AND FURTHER AUTHORIZING THE MAYOR AND
CITY MANAGER TO FUND TRANSPORTATION AND YOUTH AND FAMILY
PROGRAMS FOR ATTENDEES; AND RETROACTIVELY APPROVING THE
MAYOR'S EXECUTION OF THE PROPOSAL ON BEHALF OF THE GITY.
BACKGROUND
The United States Conference of Mayors is the official organization of over 1,400 Cities in the
United States featuring population totals over 30,000, with each City represented by the Mayor
or chief elected official. The organization, which began during the Great Depression, serves to
promote effective urban/suburban policies; strengthen federal-city relationships; ensure federal
policy meets urban needs, provides Mayors with leadership and management tools; and creates
a forum in which Mayors can share ideas and information. The organization annually holds a
winter meeting in Washington, D.C. and a summer meeting in June in a different U.S. city, with
this year's conference in San Francisco, CA, June 19-22 and lndianapolis, lN hosting in 2016.
The format of the Conference is a four (4) day event, featuring an opening night Gala, major
events each night and family activities simultaneous to Conference meetings and key notes.
While the City of Miami hosted the 76th Conference in 2008, featuring notable guest speakers,
including President Bill Clinton and then Senator and soon to be Presidential nominee Barak
Obama, the City of Miami Beach has never hosted the Conference. Hosting the Conference
requires a formal bid process submitted for approval by the organization's Site Selection
Committee. The organization set a deadline of May 15, 2015 for prospective host cities to
submit bids forthe 2017 and 2018 Conferences, with decisions to be made atthe June,2016
Conference. To meet this deadline, Mayor Levine completed and executed a bid for the City of
Miami Beach to potentially host the Conference from June 22-27,2017; June 21-26,2018; or
June 14-19, 2018, in that preferred order. The bid is subject to approval by the Commission.
The bid requires the host city to have a headquarter hotel of no less than 600 first class hotel
rooms and 25 suites, a ballroom and breakout rooms of varying sizes, a commitment from the
host city to provide City staff assistance for press room and security needs, City provided
transportation options (including cars, busses, etc.) and a commitment by the host City to
arrange and fully produce a youth and/or spouse program, geared toward highlighting the host
City. The host City is permitted to raise private sponsor dollars to off-set costs of the event
needs. As part of the bid submitted by Mayor Levine, both the Loews Miami Beach and
Fontainebleau hotels responded to a Request For Proposals and provided letters of
commitment to provide the needed sleeping rooms and ballroom/ meeting room space. ln
20
U.S. Conference of Mayors Hosf City Bid
City Commission Meeting
May 20, 2015
Page 2 of 2
addition, the Greater Miami Convention and Visitor Bureau is assisting and has provided a list
for suggested venues for social events, including Lummus Park, Nikki Beach Club and the New
World Symphony space. Other venues in the City of Miami were also presented to include our
area partners in the Conference.
RECCOMENDATION
The administration recommends approval of the resolution.
Attachments: U.S. Conference of Mayors Host City Bid
JLM/KGB/MAS/GW
21
TO:
FROM:
ANNUAL MEETING
HOST CITY PROPOSAL
THE IINITED STATES CONFRENCE OF MAYORS
MAYOR: Fhilip Levlne
June I 4-1 9
CITY 0F: Uiami Beach
SUBJECT: INVITATI0N To Hosr A\INUAL CONFERENCE oF MAyoRs
We invite The United States Conference of Mayors to hold the Annual Conference of
Mayors in our city. We submit the following information in support of this invitation.
D FACILITIES:
a) ltear
The invitation is for the month of June - with prefened dates of the 2sd
or 3'd weeks of June - (Thursday arrival and Tuesday departure) for the
year(s): 2017 and 3018.
Pronosed Datesl
2Al7 June ZZ*27 or
2018 June e1 *?6 or
b) Hatel Saams:
No bids u,ill be cowidered if rhe hotels are "propased build,'" Hotels
must be currently eon.rtructed.
x We have no less than 600 first-class hotel rooms and a minimum
of 25 suites available at ONE hotel. (Headquarters)
We have no less than 600 lirst-class hotel rooms and a minimum
of 25 suites available at a combination of hotels. These hoters
are within ......."-.*hlocks of each other. Each hotel can offer the
following rooms a:rd or suites:
#Rooms
Hotel l:
Hotel2:
Hotel3:
# Suites
22
D
c) Meetins Soace fi.eqairgmglrts:
Tw'o Ballrooms - One large Ballroom with a minimum 25,000 square fest
(general sessions and luncheons on Friday, Saturday, Sunday and Monday) and
one 10,000 square feer tbr Hospitality/Exhibits/Registration). In addition, we
require a minimum of l0 breakout rooms (ranging in size from 600 square feet
to 3,000 square feet)
x The headquarters hotel has both ballrooms and breakout
roorns available-
The ballrooms and breakouts rrynuld be at a convention center
located blocks from the headquarters hotsl.
The City will make available staff assistance for press room,
. without charge to The U.S. Conference of Mayors"
The U.S Conference of Mayors will be charged for needed
The City will make available transportation (iacluding
of individual cars, drivers and buses) without eharge to The
of Mayors.
The U.S. Ccnference of Mayors u.ill be charged for needed
transportation (including cars, drivers and buses).
" The Cit-v will arrange and carr.v out a youth andlor spouse
charge to The U.S. Conference of Mayors,
The U.S. Conference of Mayors will be charged for expenses
a)
SERYICES:
to carrying out the youth and spouse programs.
23
D SOCIAL EVENTS: ( Friday, Saturday, Sunday and Monday evenings)
(See attachments)
a) Expenses to be met bv the Citv'.
City funds may be used to defray the cost of social events.
City fuads may not be used to defiay thE cost of social
events.
The City is in a position to raise firnds from local sources to
cost ofsocial events.
The City is not in a position to raise funds from local services
to defray the cost ofsocial events.
c) Nuture of Social Prosrsms:
Ths following are attractions of special interest that ws would endeavor to
include in the social program for the m&yors, their spouses and guests:
b)
See attachment.
D GENf,,RAL REMAEKS
Mayor
fffa,^i*b*e firo
Nrt**riW &
6 fr'*#fi*"'i'*I
trfu%**n
24
LOEWS
MtA!{} *$ACH
ilSTIL
LOEW$ MIAMI EEACH HSTEL
PRSPO$AL CNTATED rOR
U$ *ONFTRENCE OF MAYORS
May 11, 2015
Kathy Sernmes, Director, Regional Sales
Greater Miami Convention and Vieitors Bqreau
Email. Itsthy#gpqvb. com
We are thrilled to be considered host for The U.S. Conference of Mayors Event of 2017 in partnership with the
Greater Miami Convention and Visitors Bureau and welcome the opportunity to hsst such i prestigioils event!
This is a brief overview of what Loews Miami Beach can offer in 20'l'7.
HOTEL l.ilSlfi_tGlrT$r Oceanfrpnt property located in the heart of South Beach. Walking distance to Lincoln Road and Art Oeco Districtr Four Diamond Property with 790 Guest Roorns and 65,000 square feet of meeting spac€. All Meeting Space was Newly Renovated in 2014
6t EST RO0fi{S
For the 2017 program, we are pleased to offer the following pattern (including P5 suites):
$tH iroN TUE WED THUR FRI 3AT suN ttlON TUES
6118 6/19 6120 6t27 6122 6123 Et24 6/25 6/26 6t27
10 10 10 88 535 650 646 569 432 clo
I,EETINS SPACE
us conference of Mayors would have all space on peak nights including:
BALLROOIi LEVEL - LEVEL 2o Americana Ballroom:, 18,000 square feet for General Session and Luncheso Poinciana Ballroom: s,000 square feet for Hospitality or Exhibitsr Prefunction Area and Rotunda area: 10,00CI+ square feet connesting the ballrooms through foyer space
for Registration and hospitality flow
THIRD LEVELr Breakouts - Entire 3'd floor consieting of 12 breakouts (ranging from 3S0 sq ft - 3,200 sq ft)
C*HTACT
Tiffanie Story, Director of NationalAccounts I Loews Miami Beach
1601 Cotlins Avenue Miami Beach, FL 33139 | Phone 561-350-9681 | email: tstory@loe\iyshotels"co
LOEWS MHEdt *E,ACH H*T[L
25
LsHlUS
tltAMr 8t*cH
I{fiTEL
LOEWS MIAMI BHACH HSTEL
PftOPOSAL CRXATHD FOR
US CONFERENCE OF MAYSRS
May 11, 2015
Kathy Semmes, Director, Regional Sales
Greater illiarni Convention and Visitors Bureau
Ema il : k4tllJffi.q$ cvb. com
We are thrilled to be considered host for The U.S. Conference of Mayors Event of ?017 and 20'lB in
partnership with the Greater Miami Convention and Visitors Bureau and welcome the opportunity to host such
a prestigious event! This is a brief overview of what Loews Miami Beach can offer in Zoiz anO i0tA .
HOTEL HISHLrcHTSr Oceanfront propetty located in the heart of South Beach. Walking distanse to Lincsln Road and Art Deco Districtr Four Diarnond Property with 790 Guest Rooms and 65,000 square feet of meeting spacer All Meeting Space was Newly Renovated in 2014
GUEST ROOhT$
F orthe 20 we are to offer the foll ncludinq 25 suites
BAY suN MON TUE YTIEO TFIUR FRI SAT SUN MON TUES
2017 6r{8 6119 6120 6t2t 6t22 6t23 6t24 612s s/26 6t27
2S18 6rt8 6rt9 6120 6t27 6t12 6123 6l?{6125 6126
ROOMS 10 10 10 88 535 650 646 569 432 cto
MEETII{G SFACE
us conference of Mayors would have all space on peak nights including:
BALLROOI'I LEVEL - LEVEL 2. Americana Ballroonr:, 28,000 squarts feet for General Session and Lunchese Poinciana Ballroom: fi,000 square feet for Hospitality or Exhibits. Prefunction Area and Rstunda area: 10,000+ square feet connecting the ballroorns through foyer space
for Registration and hospitality flow
THIRD LEVELr Breakouts - Entire 3d floor consisting of 12 breakouts (ranging from 350 sg ft - 3,?00 sq ft)
COHTACT
Tiffanie Story, Director of NatisnalAccounts I Loews Miami Beach
1601 collin$ Avenue Miami Beach, FL 33139 | Phone 5fi1-350-9381 | email:tstory@loewshotels.co
LOEWS MIAMI BTACH H*TTL
26
lr
itl
rorrAtilEittau.
ATTN:
Kathy Semmes, Regional Director of Sales
Greater Miami CVB
kathv@smcrrb.com
703-836-6123
We were detighted to recelve the Rf P for the United States Conference of Mayors for 2017 at the
Fontainebleau Miami Beach. Please find below our one page summary of guest rooms and meeting
space:
RAr,E5.:
Run of House: S2S9.00 plus gzt.gs Hotel Fee
One Bedroom Suite Upgrades: $289"00 plus 921.95 Hotel Fee
*CQn accommodate up to 700 roorn$ if needed. Alt rates sre bosed on single or double accupancy, plus
an applicable state and lacal raorn taxes {presently 13%} and ony other charges imposed by low an
roams.
Banquet Food & Beverage Minimum:
Based on your requirements your Banquet Food and Beverage minimum is $425,000.00 plus g% tax and
a 23% service charge taxable by 7a/o.
Pro pose d M eeti nq, Sp"-egg:
General Sessian - Sparkle Ballroom (31,35S sq. ft.) beginning on Thursday at 8:00am for setup
Registrotian/ExhitiB - Luster Gallerie {10,000 sq. ft.) or Fontaine/Fleur de Lis Ballroom (12,2?\ sq. ft"}
Ereakouts -Splash 1-18, Plunge, Dive plus Fontaine/Fleur de Lis
Soecial Considerations:
We are happy to discuss concessions, based on the needs of US Conference of Mayors, to include staff
rooms, additional suite upgrades, F&B discounts, etc.
CoNTACT - T(AREN PERRYMAN I DIRECTOR OF NATTONAL ACCOUNTS
Fontainebleau Miami Beach I O 703 723 8136 I M 786387 892 | kperryman@fontainebleau.com
27
I
lt
rll
roxlAtl{}tttAU.
ATTN:
Kathy Semmes, Regional Director of Sales
Greater Miami$/B
kathv@smcvb.com
703-836-6123
We were delighted to receive the RFP for the United States Conference of Mayors for 2017 and 2018 at
the Fontainebleau Miami Beach" please find below our one page summary for guest rooms and meeting
space for both years:
June 21, 2017 - June 27, 2OL7
Run of House: $289.00 plus $21.95 Hotel Fee
One Bedroom Suite Upgrades: $289,00 plus gzt.gS Horel Fee
Iune 13, 2017 - June 19, 2018
Run of House: $299.00 plus $21.93 Hotel Fee
One Bedroom Suite Upgrades: 5299.00 plus g21.95 Hotet Fee
*Can occommoddte up ta 70A rooms if needed. Atl rates are bosed on single or double arcupancy, plus
an applicoble stote end locol room taxes (presently 13%) ond ony other charges irnposed by taw on
rooms.
Eanquet Food & Bevq{gfie Minimum:
Based on your requirements your Banquet Food and Beverage minimum is 5425,000.00 plus g% tax and
a 23% service charge taxable by 7%.
Prooored Meetinq tnace;
General Session - Sparkle Ballroom {31,358 sq. ft.) beginning on Thursday at 8:00am for setup
Reglstration/Exhibits - Luster Gallerie (10,000 sq. ft.) or Fontaine/Fleur de Lis Ballroom (tz,Lt1sq. ft.)
Breokouts -Splash 1-18, Plunge, Dive plus Fontaine/Fleur de Lis
Special Consider?$ons:
We are happy to discuss concessions, based on the needs of US Conference of Mayors, to include staff
rooms, additionalsuite upgrades, F&B discounts, etc.
CoNTACT - rAREN PERRYMAN I DTRECTOR OF NATTONAL ACCOUNTS
Fontainebleau Miami Beach | 0 703 723 S136 I M T86tW 897l I kperryrnan@fontatnqbl"e*$,cq{rn
28
ri l
1tiiltHosf Social Event*Proposed Uenues r,."'
MiamiBeactt
1. Fontainebleau illiami Beach
Fontainebleau Miami Beach's striking design, contemporary
art, music, fashion and technology merge into a yibrant new
kind of guest experience. The 20-acre oceanfront hotel
features an expansive poolscape, state-ofthe-art
conference and event facilities, a chic nightlife venue known
as LlV, a 40,000-square-foot Lapis spa and prisline Ailantic
Ocean beach.
TotalCapacity: 4,000
2. Nikki Beach Club
The 42,000-square-foot prope*y is cornprised of a large oceanfront complex that features a beach
club, an award-winning restaurant and cabana bar, a
second-floor nightclub and a lifestyle boutique. The
atmosphere is stylish and decadent yet relaxed and
effortless; custom fumiture, bamboo walkways and
signature white decor melt together to create the perfect
setting for enjoyrnent and relaxation,
TotalCapacity: 2,000
3. Lummus Park
Lummus Park in South Beach and on the Atlantic Oceen in
the Art Deco District has been the baekdrop for many
television and film scenes. This beachfront park ls nne of
the most popular destinations in Miami and a rnust-see for
any visitcr. The main amenity is the beach itself, with clear
turquoise water and tal| beautiful palm trees, This tropical
paradise is the ideal setting for an evening event to he
remembered. Lummus is within walking distance cf ecean
Drive's many restaurants, sidewafk cafes and stores"
Total Capacity: 10,000
4. New Y\lorld Center
A Frank Ghery original, the New World Center is an
innovative facility for music education and performance
with state-of-the-art technical capabilities. Conceived to
be at the intersection of music and architecture, the
facility boasts a variety of spaces that inspire creativity
and artistic excellence. Features an irregular shaped
performance hall with removable seat$, an outdoor
pavilion with a 22'xg'2" projector screen, rooftop garden
with beautifulviews, patrons lounge and a bright atrium.
TotalGapacity: 2,025
29
?N1
,i1ittJl-Jttrrl
' t.j jHosf SocialEvents--Proposed Venues j
Downtown Miami
5. Adrisnne Arsht Centerfor the Performing Arts
This cenler is home to the greatest artists and productions
from around the world. With three state-of-the-art theaters -
the Zitf Ballet Opera Hou$e, the Knighi Concert Hall, and the
intimate Camival Studio Theater - plus the beautiful Thomson
Plaza for the Arts, designed as a perfed stage for outdoor
performances - this is a premier showcase for the performing
arts set in the heart of the city, it is also a dramatic venue for
staging corporate meetings and many other special events.
Total Capacis: 10,000
6. Museum Park: Perez Art Museum Miami and Philip and Petricia Frost Science ltuseum
The new $131 million P6rez Art Museum Miami recently opened in the downtown waterfront
next to American Airlines Arena. The striking facility, designed hy Herzog & de Meuron, offers
200,000 square feet of programrnable space, including 120,000 sguare feet of interior space
and approximately 80,000 square feet of extericr program space for the display of works of art,
educational activities, relaxation and dining. The building also features an educational complex
to foster active learning about and ihrough art and art-making, with a library, auditorium,
classrooms, art and digital medie workshop space$; a restaurant and store.
TotalCapacity: 5,000
Fhilip and Patricia Frost Science Museum
The new state-ofthe-art Patricia and Phillip
Frost Museum of Sciense offers a great
venue for reeeptions, parties, meetings,
company picnics and celebrations for your
bu$iness, family or friends. Hands-on
exhibits, live animals and Plantarium
adventures make the perfect backdrop for
any group to break the ice and have funl
Total Capacity: 1,2?5
Pdrez Art Museum Miami (PAinU)
30
/t{ld/t 1I
tSE{Ieh l.{,.nfni {l$l} tHi *t,1CHfn
Youth andSpouse Program ldeas
ANTMAL |NTERACTTOISo Miami $eaquarium: Dolphin Odyssey Session (Swimming with the Dolphins), Dolphin
Encounter, $ea Trek Reef Encounter and Swim with the $ea lions.. Zqo Miami: Zookeeper for the Day / Scavenger hunt on bikes.r Jungle lsland: SafariTour {lnteractive AnimalTour- i.e. Lemurs, Penguins).
" Zooloqical Wildlife Foundalion: up close aad personal wildlite tour of endangered anirnal
species in captivity and in the wild"
ABf,"s an{ "cuLTlJBEArt, architecture, museums and artistic neighborhoods:
Art Deco Historic District Tours: The Miami Design Preservation League is a non-profit
organization devoted to preserving, protecting, and promoling the cultural, social, economic,
environmental and architectural integrity of the Miami Beach Architectural Historic
District. MDPL provides cultural and educations programs to local citizens and visitors from
around the world.
Miami Museum Tours: Miami musaums cover a broad range of interests. From contemporary
to historica[ treasures, Miami's cultural and art museums offer an overview of internationat art
drawn from private collections and traveling exhibitions.
Miami Heritage Neighborhoods: Beyond the shimmer and glitz of Greater Miami's ultra-chic
hotspots and unrivaled beaches lies the rich history of a city with deep multicuttural roots. This
December, uncover hidden cultural gerns found throughout the destination and learn about our
many influenees during Miami Heritage Month.
BIKE TOURS
History Miami offers Eco-History bike tours of hietorical and charming neighborhoods such as
Coconut Grove & CoralGables.
BUS TOUR$
Big Bus Tours of Miami and Miami Beach neighborhoods are available daily on a double-
decker bus. Following are lhe routes to choose from;. The City Loop: Downtown Miarni, Coral Gables, Coconut Grove and Lifile Havana. The Beach Loop: Miarni Beachr The Uptown Loop: Wynwood, Midtown, Overtown and Historic Downtown Miami
FOOD
MiamiCulinary Tours offers great progressive food tours in the different Miami
neighborhoods.
Miami Culinary lnstitute Cooking elass; Cooking demonstration and meal; Food & Wine
Tasting in the Food & Wine Theater; Cooking Class + ChoF Competition
Page 1 of 2
31
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Youth and Spouse Program ldeas Continued
ON THE WATHEr Shake-a-leg-Sailing lessons /team racing and picnic on private island.r Thriller Boat tour of Miami on Thriller Miami Speedboat.r Miami Ouck Tour
NATURE
Everglades National Park
Everglades National Park encompa$$es 1.5 million acres of tropical and subtropical habitat with
one of the world's most diverse ecosystems. lt was for this very reason that Congress
established the Everglades as a Naticnal Park in 1934. The park has since been designated as
an Internalional Biosphere Reserve, a Wetland of lnternational lmportance and a World
Heritage Site.
Sarnple Everglades tours offered include:. Airboat Ridee and Nature Trails. Everglades Backwater Tour: exclusive tour where guests teave the roads and
. bcardwalks to get into the water (hiking through the water).
Biscayne National Parkr Key Biscayne Kayak Adventure.
0leta River $tate Park. Oleta River Canoe Tour: Explore this natural river system that served ancient
populations.
Miafni'Dade FcoAdvenlrtf,EE offers naturalistguided tours and programs in a sub-tropical
environment for team building, corporate retreats or leisure activities. Kayaking, caneeing,
snorkeling, biking and hiking are $orne of the activities offered in South FloridaL beautifui
parks,
ACTION
Racing: Experience NASCAR racing at Homestead Miamispeedwav. Different race packages
are available through: N?scar Racing Experience; Dale Jarrett Racins Adventuf.g
PARKS & RECBEATTON
Flamingo Park Right in the heart of South Beach, Flamingo Park holds an Aquatic Center,
basehallstadium, basketball court, hand and racquetballcou*, Eoecer, softballand tennis
center, a tot playground, running track and a footballfield.
The $cott Rakow Youth Center offers children and adults ol all ages a variety of recreational
activities. The Youth Center is a multi-faceted facility that houses an ice skating rink, outdoor
swimming pool, six bowling lanes, gymnasiurn, arts and crafts center, game room, media room,
fitness cenier, multi-purpose room, music room and computer lab.
Page i of 2
32
March 27,2015
Ir,rHM0RAry,DUir
TO: USCM llllEnrber itlayors
FROM: Tom Cochran, CEO and Executive Director
RE: (f ) 2017 and 20,t8 Annual iltleeting Site Selection
{2} Apptication Deadlina - May tE, 2018
t3) Site $election Process
(1) ?017 ANp 20{8 ANNUAL MEETIN.GS S|TE SELECTTONS
To date, the Executive Committee has approved the following sites:
Aity
San Francisco
lndianapolis, lN
t2) AnPilCATpN nEADL|NE
Cities interested in hosting the ?017 or 2018 Annual Conference of Mayors
must complete the enclosed form and return to my attention at the U.$.
Conference of Mayors' headquarters by Friday, May lS, 20i5.
Once the applications have been received, a report of those applicants will be
presented to the 2015 $ite Selection Committee. The Site Selection Committee
will meet in San Francisco during the 2015 Annual Meeting.
Year
2015
2016
33
(3) S|TE SELECTTON PROCESS
At the '1989 Winter Meeting, the United States Conference of Mayors' Executive
Committee, by unanimous vote, established a Site Selection Comrnittee for the purpose of
recommending to the fxecutive Cummittee future siles of the Annuat Meeting of the United
$tates Conferenee of Mayors.
Purpose
The Site Selection Committee is charged with review of the applications of candidate
cities for the Annual Meeting for at least four years hence. The Site Selection
Committee will make a recommBndation to the Executive Cammittee based upon their
deliberations.
Composition of Site $election Gommittee
The Site Selection Committee shallalways number at least seven member Mayors,
Members shall include the top three officers of the Conference, namely, the President,
Vice President, Second Vice President, and all Past Presidents. Should the number of
Committee session attendees fall below seven, the President shall appoint
replacement(s) for lhat Committee session from the list of Trustees.
Mayor of Candidate City
No member mayor, regardless of position, may serve on lhe Site Selection
Commitiee should his or her eity be a candidate to host the Annual Meeting.
The Site Selection Committee's recommendations for the years 2017 and 2018 will be
foruarded to the USCM Executive Committee for final decision during our June, 20i 5 Annual
meeting in San Francisco.
lf you have any questions abcut our process, please contact me or Carol Edwards, Director of
Conferences and Conventions at (203) 861-6747 or emailat: cedwards@usrnayors"?,rg.
Enclosures
34
RESOLUTION TO BE SUBMITTED
35
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