C7O-Accept Funds From Penrod Brothers Construction Docs For Surface Lot 01ACOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting $40,050 From Penrod Brothers, lnc. For The Re-Design And Development Of Construction
Documents For The Reconstruction Of Surface Lot 01a - Penrods At One Ocean Drive.
lntended Outcome Su
Build and maintain priority infrastructure with full accountability.
Supporting Data (Surveys, Environmental Scan, etc.):
The 2012 Customer Satisfaction Survey indicated that over 81% of residents rated recently completed capital
imorovement oroiects as "excellent" or "oood".
Item Summarv/Recommendation :
The Office of Capital lmprovement Projects (ClP) approved a Service Order in the amount of $106,538.34 on
December 6,2013 to Milian Swain & Associates, lnc. (City's Consultant) to provide Professional Services to develop
construction documents for the reconstruction of Surface Lot 01A - Penrods at One Ocean Drive. Pursuant to the
Request for Qualifications (RFQ) No. 01-09/10, adopted Resolution No. 2010-27415.
The original Service Order to the Consultant includes providing a survey, geotechnical investigation, design
services, permitting services, bidding and award services, and limited construction services. The design drawings
were submitted to CIP for scope review and approval at 30%,60% and 90% completion levels on March 17,2014;
July 7, 2014, and October 24,2014 respectively. The City provided Penrods Brothers, lnc. (Nikki Beach) with the
drawings for their review and comment at each completion level.
On October 23,2014, CIP metwith Mr. Steve Savola, a representative of Nikki Beach, to discuss the design of the
parking lot. Mr. Savola presented a conceptual plan developed by their consultant, Alfredo M. Carbonell, P.E. lnc.,
which included building improvements and a new lay-out for the parking lot. The proposed lay-out was significantly
different from the one developed by the City's Consultant. CIP stated to Mr. Savola that this new lay-out would
modify the original design in its entirety. The City indicated that this would have to be sent to the Planning and
Zoning Department, Transportation Department, and the Green Space and Environmental Divisions for their review
and acceptance of the new lay-out. On October 24,2014, our Consultant was submitting the 90% completion plans
as scheduled. CIP obtained input from these City entities regarding the proposed lay-out for the parking lot
presented by Nikki Beach, and based on their comments, it was determined that the new design was feasible. This
new design includes the conversion of a green area into parking spaces, which would require review and approval
from the Design Review Board. Alfredo M. Carbonell, P.E., lnc. will be responsible for obtaining said approval.
The Department of Tourism, Culture, and Economic Development, the lease administrator for the City, advised Nikki
Beach that the City would consider changing the lay-out to satisfy their needs as long as they would pay for the re-
design cost to bring this new conceptual drawings up to 90% Completion Level, which was the completion phase
reached by the City's Consultant. The City's Consultant provided CIP a proposal for redesigning of the 30, 60, and
90% plan development in the amount of $40,050. After several meetings to review and negotiate the fees proposed
by the City's Consultant, the City and Nikki Beach agreed that Nikki Beach will pay the amount of $40,050 to the
City for the accepted design modifications. The City is including two electrical conduits from the proposed electrical
panel to an electrical pull box close to the NW corner of the lot for future EVCS. Attached are site plans of the
existing parking lot and proposed plan for the Committee's review. The City Code requires a minimum of 20% of the
area to be green. The proposed plan includes 26,796 square feet of landscaped green space, which equals 29o/o ot
the oarkinq lot area.
Fi nancial lnformation :
Financial lmpact Summary: Penrods Brothers, lnc. (Nikki Beach) has agreed to pay $40,050 for the re-design
cost to bring this new conceptual drawings up to 90% Completion Level, which was the completion phase
reached bv the City's Consultant.
Max Sklar, ext. 61 16
Clerk's Office islative
T:tAGENDA'i2015iJune \Penrods Summ.docx
E MIAMIBEACH AGENDA.TEM C1O;;W213
MIAMIBEACH
City of Miomi Beoch, l700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
TO:
FROM:
DATE:
Jimmy Morales, City Manager
June 10,2015
SUBIECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
ADMINSITRATION TO ACGEPT $4O,O5O FROM PENROD BROTHERS, INC.
FOR THE RE.DESIGN AND DEVELOPMENT OF CONSTRUCTION
DOCUMENTS FOR THE RECONSTRUCTION OF SURFAGE LOT OIA -
PENRODS AT ONE OCEAN DRIVE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The Office of Capital lmprovement Projects (ClP) approved a Service Order in the amount of
$106,538.34 on December 6, 2013 to Milian Swain & Associates, lnc. (City's Consultant) to
provide Professional Services to develop construction documents for the reconstruction of
Surface Lot 01A - Penrods at One Ocean Drive. Pursuant to the Request for Qualifications
(RFO) No. 01-09/10, authorized pursuant to Resolution No. 2010-27415.
The original Service Order to the Consultant includes providing a survey, geotechnical
investigation, design services, permitting services, bidding and award services, and limited
construction services. The design drawings (City's Conceptual Plan) were submitted to CIP for
scope review and approval at 30%, 60% and 90% completion levels on March 17, 2Q14; July 7,
2014, and October 24, 2014 respectively. The City provided Penrods Brothers, lnc. (Nikki
Beach) with the drawings for their review and comment at each completion level.
On October 23, 2014, CIP met with Mr. Steve Savola, a representative of Nikki Beach, to
discuss the design of the parking lot. Mr. Savola presented a conceptual plan developed by
their consultant, Alfredo M. Carbonell, P.E. lnc., which included building improvements and a
new lay-out for the parking lot (Nikki Beach Conceptual Plan). The proposed Nikki Beach
Conceptual Plan was significantly different from the one developed by the City's Consultant.
CIP stated to Mr. Savola that this new lay-out would modify the original design in its entirety.
The City indicated that this would have to be sent to the Planning and Zoning Department,
Transportation Department, and the Green Space and Environmental Divisions for their review
and acceptance of the new lay-out. On October 24, 2014, our Consultant was submitting the
90% completion plans as scheduled.
CIP obtained input from these City entities regarding the proposed Nikki Beach Conceptual
Plan, and based on their comments, it was determined that the new design was feasible. This
new design includes the conversion of a green area into parking spaces, which would require
SSION MEMORANDUM
Mayor Philip Levine and Member$/of the City
214
Commission Memorandum
Penrods Redesrgrn of Surtace Lot 01A
June 10,2015
Page 2 of 3
review and approval from the Design Review Board. Alfredo M. Carbonell, P.E., lnc. will be
responsible for obtaining said approval.
The Department of Tourism, Culture, and Economic Development, the lease administrator for
the City, advised Nikki Beach that the City would consider changing the lay-out to accommodate
the Nikki Beach Conceptual Plan so long as Nikki Beach paid for the re-design cost to bring this
new conceptual drawings up to 90% Completion Level, which was the completion phase
reached by the City's Consultant.
The City's Consultant provided CIP a proposal for the cost of redesigning the City's Conceptual
Plan as requested by Nikki Beach, in the amount of $40,050. After several meetings to review
and negotiate the fees proposed by the City's Consultant, the City and Nikki Beach agreed that
Nikki Beach will pay the amount of $40,050 to the City for the accepted design modifications.
The subject was discussed at the May 6, 2015 City Commission meeting and referred to the
Neighborhoods and Community Affairs Committee (NCAC). The City Commission requested
the addition of more greenspace and for the administration to provide more detailed site plan
detailing the number of parking space currently in the parking lot versus the proposed plan. The
Commission also requested the addition of Electric Vehicle Charging Stations (EVCS) in this
parking lot. The City is including two electrical conduits from the proposed electrical panel to an
electrical pull box close to the NW corner of the lot for future EVCS. Attached are site plans of
the existing parking lot and proposed plan for the Committee's review. The City Code requires
a minimum of 2Oo/o of the area to be green. The proposed plan includes 26,796 square feet of
landscaped green space, which equals 29o/o of the parking lot area.
The following is a breakdown of the site:
Units
AREA PARKING SPACES IN LOT
GREEN PAVED TOTAL STANDARD ADA TOTAL
Existine Condition SQ FT 26,824 65,361 92,185 123 5 128
New Lavout SQ FT 26,796 65,389 92,185 r47 6 153
Change SQ FT -28 28 0 24 1.25
Please note that the numbers shown in the above table were provided by the Nikki Beach
consultant.
The NCAC met on May 29, 2015 and voted in favor of referring this item to the City
Commission. During discussion of the item, the NCAC asked that the Parking Department add
this location to their watch list to ensure enforcement of meters in the City's portion of the
parking lot (65 spaces). The NCAC also directed the Administration to investigate opportunities
to utilize the Penrods portion of the parking lot (88 spaces) for public parking during hours which
Penrods is closed (i.e. overnight). The NCAC also asked the Administration to ensure the City's
spaces will not be blocked or obstructed by Penrods access/use of the delivery area adjacent to
the City spaces.
The Administration is working with Penrods on these items and will provide an update to the
City Commission once additional information is available. ln the meantime, pursuant to the
action of the NCAC, the Administration is seeking approval from the City Commission for the
acceptance of $40,050 from Penrods Brother, lnc. (Nikki Beach) for the re-design cost to bring
the Nikki Beach Conceptual Plan up to 90% Completion Level, which was the completion phase
reached by the City's Consultant.
215
Commission Memorandum
Penrods Redesign of Surface Lot 01A
June 10,2015
Page 3 of 3
CONCLUSION AND RECOMMENDATION
The Administration recommends the Mayor and City Commission adopt the resolution
approving and authorizing the Administration to accept $40,050 from Penrods Brother, lnc.
(Nikki Beach) for the re-design cost to bring the Nikki Beach Conceptual Plan up to 90%
Completion Level, which was the completion phase reached by the City's Consultant.n
fr7
JLM/KC,B/MAS
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Sec. 126-6. - Landscape criteria.
When the site is located in an area designated for landscape review, the following regulations shall
be used in evaluating the plans:
(1) All districts except l-1. ln all districts except l-1 the following shall apply:
a. Sufface/ground treatmenf. One canopy tree or grouping of three palms shall be provided
for every 25 linear feet of frontage in a required yard abutting a public right-of-way. Where
a driveway crosses a landscaped easement and a curb cut is provided, the driveway shall
be paved with a hard surface material such as concrete, asphalt, or decorative unit pavers
and shall have a clearly defined edge between paving and landscaped easement.
Any plantings located in the right-of-way including but not limited to trees, shrubs, ground
cover, and sod shall be maintained by the abutting property owner and approved by the
planning, design and historic preservation division.
b. Hedges.
1. Required front yards. ln required front yards hedges, ground cover, vines, and sod
may be placed in the required yards. Hedges or other living barriers not associated
with a fence or wall shall have a maximum height of five feet. Hedges or other living
barriers provided in concert with a fence or wall shall not exceed a height of five feet
or the height of the permitted fence or wall, whichever is greater.
2. Height limitation generally; maintenance. There is no height limitation. Hedge material
must be kept neat, evenly trimmed and properly maintained. For corner visibility
regulations see section 142-1135
Cross referenc+ Hedges as allowable encroachment, $ 142-1132(i).
(2) At-grade parking /ofs. For the purpose of this section, the term "at-grade" parking lot shall
encompass commercial parking lots and noncommercial parking lots as described in section
114-1 whether they are primary or accessory uses and that portion of a lot which is underneath
the building and is at-grade which is utilized for parking. Notwithstanding the requirements in
this section in no instance shall the required landscaped area be less than 20 percent of the
totalarea, except fortemporary parking lots which are subject to section 130-68, and lots which
are 55 feet wide or less.
a. Required landscaping adjacent to the public right-of-way shall be landscaped as follows:
1. Landscaping shall include one tree or grouping of three palms for each 30 linear feet
or any fraction thereof. Such trees shall be located between the abutting right-of-way
and parking lot area and shall be planted in a planting area of at least 25 square feet
with a minimum dimension of five feet. ln addition, a hedge, wall or other landscape
barrier not to exceed 3 112 feet at maturity and at least 2 112 teet in height at the time
of planting, shall be placed only along the right-of-way. lf such barrier is of nonliving
material, one shrub or vine shall be planted abutting the barrier for each ten linear
feet. Such shrubs or vines shall only be planted between the property line and barrier.
The remainder of the required landscaped areas shall be landscaped with grass,
ground cover, or other landscape treatment excluding paving.
2. Any plantings located in the right-of-way including, but not limited to, trees, shrubs,
ground cover, and sod shall be maintained by the abutting property owner.
3. Necessary access ways from the street through all such landscaping shall be
permitted to service the parking lot and such access ways may be subtracted from the
linear dimension used to determine the number of trees required.
Page 1
219
b. Perimeter parking adjacent to side and rear property lines shall be landscaped as follows.
The perimeter of parking areas abutting residential or commercial properties shall provide,
at a minimum, a five feet landscaped strip, except when abutting an alley. The perimeter of
the parking area shall also be screened with an opaque fence, wall or continuous hedge or
other durable landscape barrier. lf plant material is used as the screening device, it shall
not be less than a height of 30 inches at the time of planting. All landscape areas along the
perimeter of the parking areas abutting residential or commercial properties shall provide
one tree or cluster of three palms for every 40 linear feet of property relating to an abutting
property.
c. Parking area, interior landscaping shall be as follows. Parking areas shall provide a
minimum of five percent of net interior area as landscaping. One tree or grouping of three
palms with a clear trunk of at least six feet shall be provided for each 100 square feet or
fraction thereof of required landscaped area. Such landscaped areas shall be located and
designed in such a manner as to divide and break up the expanse of paving. ln instances
where the strict application of this subsection will seriously limit the function of the parking
area, the required landscaping may be located near the perimeter of the paved area. Such
required interior landscaping shall be in addition to the perimeter landscaping
requirements. Landscaped area shall require protection from vehicular encroachment. Car
stops shall be placed at least 2112 feet from the edge of the paved area. The minimum
and maximum paved area designated as the required parking space shall be as stated in
chapter 130, article lll. ln no instance shallthe required landscaped area be included within
the required parking space area.
d. Notwithstanding the requirements in this chapter, in no instance shall the required
landscaped area be less than 20 percent of the total area of the parking lot.
e. For parking lots 55 feet wide or less, landscaping shall consist of a perimeter wall or dense
hedge of at least three and one-half feet in height, one shade tree or three palms per 30
linear feet adjacent to a public right-of-way, one palm per 30 linear feet along the side
property lines, and one shade tree or three palms per 30 linear feet along the rear property
line exceptwhen abutting an alley. An in-ground irrigation system that covers 100 percent
of the landscaped areas shall be provided.
(3) Other vehicular use areas. Landscape requirements of vehicular use areas, such as service
stations, are subject to regulations as stated in subsection 126-6(2).
(4) Parking garages. Parking garage requirements for landscaping shall comply with regulations as
stated in subsection 126-6(1).
(5) Dumpsters. Dumpsters shall not be located within any front yard or required side or rear yards.
They shall be within an enclosed area.
(6) Temporary parking lot standards. Landscape standards and setback requirements are pursuant
to section 130-68
(7) Appeals. All appeals regarding the interpretation of the landscape ordinance shall be to the
board of adjustment.
(Ord. No.89-2665, $8-6, eff. 10-1-89; Ord. No.90-2722,eff.11-21-90; Ord. No.91-2767,eff.11-2-
9'1;Ord. No.93-2831, eff. 1-16-93; Ord. No.98-3108, S 11, 1-21-98)
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RESOLUTION TO BE SUBMITTED
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