R7A-Adopt Third Amendment To Budgets For FY 2014-15COMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF MIAMI BEACH, FLORIDA,
ADOPTING THE THIRD AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUND,
INTERNAL SERVICE FUND, AND SPECIAL REVENUE FUND BUDGETS FOR F]SCAL YEAR
(FY)2014t15
Ensure expenditure trends are sustainable over the long term.
Item Summary/Recommendation :
The budgets for the General Fund, Enterprise Funds, lnternal Service Funds, and Special
Revenue Funds for Fiscal Year 2014115 were approved on December 4,2014, with the adoption
of Resolution No. 2014-28860.
The First Amendment to the General Fund, Enterprise Funds, lnternal Service Funds, and Special
Revenue Funds budgets for FY 2014115 was approved on December 17,2014, by resolution
2014-28864. The Second Amendmentwas approved on February 11,2015, by resolution 2015-
28919. Section 166.241(4)(c.), Florida Statutes, requires that a municipality's budget amendment
must be adopted in the same manner as the original budget.
The Third Amendment would add funding for additional lifeguard coverage, license plate reader
project expansion to include the MacArthur Causeway, enhanced oversight of beach-related
activities, review of Parking Construction Plans, and additional appropriation in the Confiscated
Trust Fund (Federal). All but one of these items reflect expenditures previously authorized by the
city commission.
Financia! lnformation:
Source of
Funds
@
t3
Amount Account
$275,000 General Fund
$275,000 Resort Tax Fund
$67,000 Parkinq Fund
$30,000 Confiscated Trust Fund-Federal
$647.000 TotalAll Funds
John Woodruff, OBPI Director
AGE}IDA'"U R7A
D*_rEZJd-r-# MIAMIBTACH 522
City of Miomi Beoch, lZ0O Conveniion Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSIO MEMORANDUM
To: Mayor Philip Levine and Members of t
FRoM: Jimmy L. Morales, City Manager
DATE: June 10,2015
MIAM! BEACH, FLORIDA, ADOPTING THE THIRD AMENDMENT TO THE
GENERAL FUND, ENTERPRISE FUND, INTERNAL SERVICE FUND AND
spEcrAL REVENUE FUND BUDGETS FOR FTSCAL YEAR (FYl2014t15
ADM!NISTRATION RECOMMENDATION
Adopt the resolution amending the FY 2014115 General Fund, Enterprise Funds, lnternal
Service Funds, and Special Revenue Funds budgets.
KEY INTENDED OUTCOME SUPPORTED
Ensure expenditure trends are sustainable over the long term.
ANALYSIS
The budgets for the General Fund, Enterprise Funds, lnternal Service Funds, and Special
Revenue Funds for Fiscal Year 2014/15 were approved on Decembet 4, 2014, with the
adoption of Resolution No. 2014-28860.
The First Amendment to the General Fund, Enterprise Funds, lnternal Service Funds, and
Special Revenue Funds budgets for FY 2014115 was approved on December 17,2014,by
resolution 2014-28864. The Second Amendment was approved on February 11 ,2015, by
resolution 2015-28919. Section 166.241(4Xc.), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as the original
budget.
The Third Amendment would add funding for additional lifeguard coverage, license plate
reader project expansion to include the MacArthur Causeway, enhanced oversight of beach-
related activities, review of Parking Construction Plans, and additional appropriation in the
Confiscated Trust Fund (Federal).
523
Third Amendment to the FY 2014/1 5 General Fund, Enterprise, lnternal Service, and Special Revenue Funds Budgets
Page 2
Additional Lifequard Coveraqe - General Fund and Resort Tax Fund
At their February 11 , 2015 Meeting, the Commission approved adding six new lifeguard
stand locations to improve public safety at the following locations:
. Between 64th and 53'd Streets. Between 30th and 21st Streetso Between 46th and 41't Streets. Between 53'd and 46th Streets. Between 69th and 64th Streets. 4th Street Beach
The Third Amendment would fund pro-rated operating costs of $110,000 in FY 2014115
associated with the staffing of two lifeguard stands at 43'd Street and 57th Street. These two
locations arc a priority due to the increase in beach patrons and the distance between
adjacent towers. The pro-rated costs include four lifeguard positions and one all-terrain
vehicle. Staffing costs forthe remaining four locations would be included in the FY 2015116
Budget and added as additional lifeguard stands are constructed from funds previously
allocated in the Capital Budget. The Amendment would increase the Resort Tax Fund's
transfer to the General Fund and increase the Fire Department's budget in the General Fund
accordingly.
License Plate Reader on MacArthur Gausewav - General Fund and Resort Tax Fund
At their April 1 5,2015 Meeting, the Commission approved moving fonruard with expanding
the License Plate Readers (LPR) project to include the MacArthur Causeway. The Third
Amendment would fund $1 15,000 of the estimated $291 ,000 to $391 ,000 cost to expand the
LPR system to concept to include the MacArthur Causeway, two additional patrolvehicles,
and two portable kits, in an effort to reduce crime citywide. The $115,000 request in FY
2014115 would allowthe Police Departmentto begin the infrastructure process in advance of
the remainder of the project budget being available after October 1't as part of the FY
2015116 Budget. The Amendment would increase the Resort Tax Fund's transfer to the
General Fund and increase the Police Department's budget in the General Fund
accordingly.
Enhanced Oversiqht of Beach Activities - General Fund and Resort Tax Fund
The Third Amendment includes $50,000 of pro-rated funding for a new Beach Maintenance
Director position in the Parks & Recreation Department. This position would provide
enhanced oversight and focus to all activities impacting the City's 7.1 miles of beach. The
position would be budgeted in the Parks & Recreation Department and report directly to the
City Manager's Office. The Amendment would increase the Resort Tax Fund's transfer to
the General Fund and increase the Park & Recreation Department's budget in the General
Fund accordingly.
524
Third Amendment to the FY 201 4/1 5 General Fund, Enterprise, lnternal Service, and Special Revenue Funds Budgets
Page 3
Review of Construction Manaqement Plans - Parkinq Fund
At their February 11,2015 Meeting, the Commission approved Ordinance 201 5-3922,which
requires that all contractors provide construction management plans that address parking
and traffic issues to the Building and Parking Departments prior to obtaining a building
permit for all projects with a value in excess of $250,000. This budget amendment adds
$67,000 to fund the pro-rated costs of an Engineering Assistant lll position to approve and
enforce the parking plans.
Confiscated Trust Fund (Federa!)
Due to timing issues associated with the close of the FY 2013114 fiscal year, $30,000 of
body camera expenditures were moved from FY 2013114 to FY 2014115. This resulted in
the FY 2014115 budget for the Confiscated Trust Fund (Federal) to be short by that amount.
This amendment would appropriate $30,000 of additional fund balance that was not spent
as originally anticipated in FY 2013114 to the FY 2014115 budget.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the Third
Amendment to the General Fund, Enterprise Fund, lnternal Service Fund, and Special
Revenue Fund Budgets for FiscalYear (FY) 2014115.
JLM/JWe
525
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ADOPTING THE THIRD AMENDMENT TO
THE GENERAL FUND, ENTERPRISE FUND, INTERNAL
SERVICE FUND, AND SPECIAL REVENUE FUND
BUDGETS FOR FTSCAL YEAR (FYl2014t15
WHEREAS, the budgets for the General Fund, Enterprise Funds, lnternal
Service Funds, and Special Revenue Funds for Fiscal Year 2014/15 were approved on
December 4,2014, with the adoption of Resolution No. 2014-28860; and
WHEREAS, the First Amendment to the General Fund, Enterprise Fund, lnternal
Service Fund, and Special Revenue Fund budgets for Fiscal Year 2014115 was
approved on December 17,2014, with the adoption of Resolution No. 2014-28864; and
WHEREAS, the Second Amendment to the General Fund, Enterprise Fund,
lnternal Service Fund, and Special Revenue Fund budgets for Fiscal Year 2014115 was
approved on February 11,2014, with the adoption of Resolution No. 2015-28919; and
WHEREAS, the proposed budget amendment provides for additional lifeguard
coverage, license plate reader project expansion to include the MacArthur Causeway,
enhanced oversight of beach-related activities, review of Parking Construction Plans,
and additional appropriation in the Confiscated Trust Fund (Federal) as reflected in the
attached Exhibit "A"; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police
Confiscation Trust Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscation Trust
Fund is authorized to be used for crime prevention, safe neighborhood, drug abuse
education and prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds upon request
to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach
Police Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a
written certification which states that this request complies with the provisions of Section
932.7055 of the Florida Statutes (written certification attached as Exhibit "B"), and the
Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement
Agencies.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission
hereby adopt the Third Amendment to the General Fund, Enterprise Fund, lnternal
Service Fund, and Special Revenue Fund Budgets for Fiscal Year (FY) 2014115 as
shown in Exhibit "A".
526
PASSED and ADOPTED this 1Oth day of June, 2015.
ATTEST:
PHILIP LEVINE, MAYOR
RAPHAEL E. GRANADO, CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
U.L. I\
I
Date
527
Exhibit "A"
FY 2014/15 Amended
Budget
3rd Proposed
Amendment "(
zOL4llS Proposed
Amended Budget
Additional Surplus Fund Balance from FY 20l3lL4 4,824,W 4,824,OOO
Total General Fund $ 285,053,000 $ 275,000 S 285,328,000
GENERAL FUND
REVENUES
Operating Revenues
Ad valorem Taxes
Ad Valorem Taxes- S fte Costs
Ad Valorem Cap. Renewal & Replacement
Ad Valorem Taxes- Normandy Shores
Other Taxes
Licenses and Permits
lntergovernmental
Charges for Services
Fines & Forfeits
lnterest
Rents and Leases
Miscellaneous
Resort Tax Contribution
Other
Reserve-Building Department Ops.
Prior Year Surplus from Parking Op. Fund
APPROPRIATIONS
Department
Mayor and Commission
City Manager
Communications
Budget & Performance lmprovement
Org Dev & Performance lnitiative
Finance
Procurement
Human Resources/Labor Relations
City Clerk
City Attorney
Housing & Comm. Development
Building
Code Compllance
Planning
Tourism, Culture, and Econ. Development
Parks & Recreation
Public Works
Capital I mprovement Projects
Police
Fire
Emergency Management
Citywide Accounts-Other
Citywide Accounts-Operating Contingency
Citywide Accounts-Normandy Shores
Subtotal General Fund
TRANSFERS
Capital Renewal & Replacement
Capital lnvestment Upkeep Account
lnfo & Comm Technology Fund
Pay-As-You-Go Capital Fund
Capital Proj Not Financed by Bonds-Munis/Energo
Reserve-Set Aside for Future Bldg Needs
Subtotal Transfers
Total General Fund
s 114,42O,OOO
11,159,000
2,180,000
145,000
24,389,000
26,26L,OO0
10,496,000
11,010,000
2,436,@O
3.28s,0@
7,tz0,ooo
12,581,000
34,0&1,000
10,763,000
1,500,000
8,400,000
LL4,420,OOO
11,159,000
2,180,000
145,000
24,389,000
?6,26t,O00
10,496,000
11,010,000
2,436,OOO
3,28s,000
7,L2o,OOO
12,581,000
275,OOO 34,359,000
10,763,000
1,500,000
8,400,000
1,916,000
3,415,000
1,410,000
2,262,OOO
572,O@
5,308,000
1,670,000
2,195,000
L,374,@O
5,017,000
2,405,@O
13,590,000
s,599,000
3,936,000
3,509,0C()
29,725,OO0
11,014,000
4,903,000
94,970,000
63,284,000
8,857,000
9,430,000
1,306,000
222,OOO
s0,000
115,000
110.000
1,916,000
3,415,000
1,410,000
2,262,000
s72,OOO
5,308,000
1,670,000
2,195,000
t,374,OOO
5,017,000
2,405,000
13,590,000
s,599,000
3,936,000
3,509,000
29,775,OOO
11,014,000
4,903,000
95,085,000
63,394,000
8,857,000
9,430,000
1,306,000
222,000
277,889,OOO S 275,000 s 278,164,000
2,180,000
225,O@
395,000
1,400,000
1,500,000
L,464,M
2,180,000
22s,OOO
395,000
1,400,000
1,500,000
1.464.000
7,164,000 s 7,til,ooo
528
ENTERPRISE FUNDS
REVENUE/APPROPRIATTONS
Convention Center
Parking
Sanitation
Sewer Operations
Stormwater Operations
Water Operations
Total Enterprise Funds
]NTERNAL SERVICE FUNDS
REVEN UEIAPPROPRIATIONS
Central Services
Fleet Management
lnformation Technology
Property Management
Risk Management
Medical and Dental lnsurance
Total lnternal Service Funds
SPECIAL REVENUE FUNDS
REVENUE/APPROPRIATIONS
Resort Tax
Transportation
People's Transportation Plan Fund
7th Street Garage
5th & Alton Garage-City's Share of Shortfall
Art ln Public Places
Residential Housing Program
Tourism and Hospitality Scholarship Pgmms
lnformation and Communitation Tech Func
Education Compact
Green/Sustainability Funds
Red Light Camera Fund
E-911 Fund
Cultural Arts Council
Normandy Shores
Police Confiscation Trust - Federal
Police Confiscation Trust - State
Police Special Revenue
Police Training
Waste Haulers Add Serv & Public Benefit
Total Special Revenue Funds
Exhibit "A"
pt201,4ll5 Amended 3rd Proposed Sttz014lti Proposed
Budcet Amendment Amended Budget
s 12,162,000
67,000 50,207,000
20,430,000
43,276,000
20,813,000
33,428,000 33,428,000
ttt 20L4ltS Amended 3rd Proposed ?{ 20L4i1S Proposed
Budget Amendment Amended Budget
5 L2,L62,OOO
s0,140,000
20,430,000
43,276,000
20,813,000
1,046,000
LO,747,OOO
15,928,000
9,770,O00
14,530,000
1,046,000
LO,747,OO0
1s,928,000
9,770,O00
14,530,000
26,696,000 26,696,000
FY 20L4ltS Amended
Budget
3rd Proposed N 20,4ll5 Proposed
Amendment Amended Budget
65,361,000
7,396,000
t,677,OO0
2,385,000
587,000
789,000
476,OOO
t42,000
395,000
107,000
3s6,000
896,000
433,000
L,467,OOO
255,000
683,000
277,OOO
75,000
45,000
77,OOO
275,O00
30,000
6s,636,000
7,396,000
t,677,OOO
2,385,000
587,000
789,000
476,OO0
r42,000
395,000
107,000
356,000
896,000
433,000
L,457,OOO
255,000
713,000
277,OOO
75,000
45,000
77,000
83,879,000 $305,000 s 84,184,000
529
EXHIBIT B
eEgrLF"IEA_Tto*N
l. Daniel J Oates, Chief of Police, City of Miami Beach, do hereby certify that theaforementtoned proposed request for expenditures from the City of Miami geain police
Confiscation Trust Fund, for the 201412015 fiscal year provrding funds for expenditures,
complies with the provisions of section 932.7055(4xa), Ftorida statutes, and the Guideto Equitable Sharing of Fldelally Forfeited Property for Locat Law Enforcement
Date
Polrce Department
530
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