R7B-Adopt Fifth Amendment To Capital Budget For FY 2014-15COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Adopting the Fifth
Amendment to the Caoital Budoet for Fiscal Year 2014115.
Ensure Value and Timely Delivery of Quality Capital Projects, lmprove Storm Drainage Citywide, and
Data (Survevs. Environmenta!: N/A
Item Su mmary/Recommendation :
Planning for capital improvements is an ongoing process; as needs change within the City, capital programs and
priorities must be adjusted. The Capital lmprovement Plan ('ClP") serves as the primary planning tool for
systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and
associated needs.
The City's capital improvement plan process begins in the spring when all departments are asked to prepare
capital improvement updates and requests on the department's ongoing and proposed capital projects. lndividual
departments prepare submittals identifying potential funding sources and requesting commitment of funds for
their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2014115 - 2018119 Capital
lmprovement Plan and FY 2014115 Capital Budget was adopted on December 2,2014 by resolution 2014-28863.
The First Amendment to the FY 2014115 Capital Budget was also approved on December 2,20'14 by resolution
2014-288U. The Second Amendment to the FY 2014115 Capital Budget was also approved on January 14,
2015 by resolution 2015-2890'1. The Third Amendment to the FY 2014115 Capital Budget was approved on
March 11,2015 by resolution 2015-28951. The Fourth Amendment to the FY 2014115 Capital budget was
approved on April 15, 2015 by resolution 2015-28986. Section 166.2a1$)(c.), Florida Statutes, requires that a
municipality's budget amendment must be adopted in the same manner as the original budget.
The fifth amendment to the FY 2014115 Capital Budget adds appropriations totaling $121,000 and a re-
appropriates a total of $8,679,557.
Financial lnformation:
Source of
t'noti
,, ,D.
@'
OBP!
Amount Account
$37,000
$84,000
Parking Operations Fund balance- 480
Capital renewal & replacement Fund balance- 125
Total $121,000
& MIAMIBHACH AGEITDA rrEM R-l B -__ _ iorrw532
g MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:A RESOLUTION OF THE MAYOR AhID CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTI]G THE FIFTH AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2014115.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City,
capital programs and priorities must be adjusted. The Capital lmprovement Plan ("ClP") serves
as the primary planning tool for systematically identifying, prioritizing and assigning funds to
critical City capital development, improvements and associated needs.
The City's capital improvement plan process begins in the spring when all departments are
asked to prepare capital improvement updates and requests on the department's ongoing and
proposed capital projects. lndividual departments prepare submittals identifying potential
funding sources and requesting commitment of funds for their respective projects.
The ClP is updated annually and submitted to the City Commission for adoption. The 2014115 -
2018119 Capital lmprovement Plan and FY 2014115 Capital Budget was adopted on December
2,2014 by resolution 2014-28863.
The First Amendment to the FY 2014115 Capital Budget was approved on December 2,2014by
resolution 2014-28864. The Second Amendment to the FY 2014115 Capital Budget was
approved on January 14,2015 by resolution 2015-28901. The Third Amendment to the FY
2014115 Capital Budget was approved on March 11,2015 by resolution 2015-28951. The
Fourth Amendment to the FY 2014115 Capital budget was approved on April 15, 2015 by
resolution 201 5-28986.
Section 166.241(4Xc.), Florida Statutes, requires that a municipality's budget amendment must
be adopted in the same manner as the original budget. Administration recommends adopting
the resolution for the fifth amendment to the FY 2014115 Capital Budget.
Mayor Philip Levine and Members of ttfe City Com
Jimmy L. Morales, City Manager
June 10,2015
n
533
Resolution Adopting the Fifth Amendment to the Capital Budget for FY 2014115
June 10,2015
Page? of 4
FIFTH AMENDMENT TO THE FY 2014/15 CAPITAL BUDGET
The Fifth Amendment to the FY 2014115 Capital Budget totals an increase of $121,000 and re-
appropriations of $8,679,557 in order to provide additional funding to the following capital
projects.
1. Surface Lot 12X @ gth Street & Washington Ave: This budget amendment would
increase funding to an existing project. Additional funds that are needed are
associated with reconfiguration of the accessible (ADA) parking space in Surface Lot
12X as requested by the Public Works Department. Additional funding requested in
this project will also address revisions to the irrigation design plans of the parking lot
to relocate the proposed tapping connections to the city lines and additional
geotechnical testing. Funding for this amendment would come from Parking
Operations Fund balance- 480.
Prior Years' Aporooriations $297,000
June 10. 2015 Budoet Amendment 10,000
Prooosed Total Aooropriations $307.000
2. Surface Lot 17X @ 13'n Street & Collins Ave: This budget amendment would
increase funding to an existing project. Additional funds that are needed are
associated with revisions to the proposed drainage system in the original design in
Surface Lot 17X. Additional funding requested in this project will also address
revisions to the irrigation design plans of the parking lot to relocate the proposed
tapping connections to the City lines and additional geotechnical testing. Funding for
this amendment would come from Parking Operations Fund balance - 480.
Prior Years' Aoorooriations $619,080
June 10, 2015 Budqet Amendment 27.OOO
Proposed Total Aoprooriations $646,080
3. Fire Station #4 Air Handler Replacement: The original project required the
replacement of two air handling units. Upon a study conducted by the mechanical
engineer, it was found that one of the units was oversized creating a humidity
problem in the building. The Engineer has recommended the replacement of the
existing package units with equipment that has modulating hot gas reheat. These
units are more expensive than the existing package units, however, they are the
correct design application for this building. Upon installation, the humidity problems
throughout the station will be resolved. Funding for this amendment would come
from fund balance in the Capital renewal & replacement Fund- 125.
Prior Years' Aoorooriations $60.000
June 10, 2015 Budqet Amendment 84.000
Prooosed Total Aoorooriations $144,000
534
Resolution Adopting the Fifth Amendment to the Capital Budget for FY 2014115
June 10, 2015
Page 3 of 4
4. lnfiltration & lnflow Program - Phase 3: At its December 11,2013 meeting, the
City Commission approved the award of a contract for routine and emergency
repairs for water, sanitary sewer, and storm water pipe breaks, sewer lining, and
rehabilitation of sewer manholes to EnviroWaste Services Group, lnc., pursuant to
lnvitation To Bid (lTB) No. 2013-113-|TB-LR. This contract is currently being used by
the Public Works Department in an ongoing effort to reduce infiltration and inflow
(l&l), and to improve the sanitary sewer system, in accordance with the requirements
of Miami-Dade County consent decree. An amount totaling $2,855,000 was
appropriated in FY 14115 for the lnfiltration & lnflow Program-Phase 3 from Proposed
Water & Sewer Bonds, however these funds will not be made available until late this
year due to the bonding schedule. ln efforts to continue with the sanitary sewer
system improvements without interruption, Public Works staff recommends that
$2,588,866 be re-appropriated from the following projects:
o Sunset & Venetian lsland Force Mains : $2,388,866. Water System pressure ControlValve: $200,000
Once the funding from the Proposed Water & Sewer bonds are made available,
these projects will be re-paid.
Prior Years' Aoorooriations $4,855,000
June 1 O. 2015 Budoet Amendment 2.588.866
Prooosed Total Aoorooriations $7,443,866
5. Misc. Wastewater and Water Upgrades: An amount totaling $2,000,000 was
appropriated in FY 14115 for the Misc. Wastewater and Water Upgrades projects.
However, these funds will not be made available until late this year due to the
bonding schedule. ln efforts to continue with priority water and wastewater main
repairs without interruption, Public Works staff recommends that $250,160 be re-
appropriated from the following projects:
. Utilities Relocations for State Project: $229,000
o Sunset Harbor Pump Station Upgrades: $282. Flamingo Neighborhood - Bid Pack C: $18,146
o Flamingo Neighborhood - Bid Pack A: $2,732
Once the funding from the Proposed Water & Sewer bonds are made
available, these projects will be re-paid.
Prior Years' Appropriations $3,000.000
June 10, 2015 Budset Amendment 250,160
Prooosed Total Appropriations $3.250.160
535
Resolution Adopting the Fifth Amendment to the Capital Budget for FY 2014115
June 10,2015
Page 4 of 4
JLM/
6. 63rd Street l6" Water Main: This budget amendment would increase funding to an
existing project needed to fund additional priority water and wastewater main repairs.
Funding for this amendment would come from de-appropriating $379,531 from the
following existing projects:
o North Shore Neighborhood lmprovements: $52,907
. Sunset & Venetian lsland Force Mains: $326,624
Prior Years' Appropriations $1.400.000
June 1 O, 2015 Budqet Amendment 379,531
Proposed Total Appropriations $1,779,531
7. 54 inch Diameter Redundant Sewer Force Main: An amount totaling $4,410,000
was appropriated in FY 14115 for the 54in Diameter Redundant Sewer Force Main
projects. However, these funds will not be made available until late this year due to
the bonding schedule. ln efforts to continue with priority water and wastewater main
repairs without interruption, Public Works staff recommends that $2,283,000 be re-
appropriated from the following projects:
o Biscayne Point Neighborhood lmprovement: $282,700
. LaGorce Neighborhood lmprovements: $2,000,300
Once the funding from the Proposed Water & Sewer bonds are made available,
these projects will be re-paid.
Prior Years' Aoorooriations $12.400.000
June 10, 2015 Budget Amendment 2,283,000
Proposed Total Appropriations $14,683,000
JW
@
536
ATTACHMENT A
FY 2074h5 CAPITAL BUDGET
SOURCE OF FUNDS
NOTE: Funding for the lnfiltration & lnflow Program - Phase 3 is being bonowed from funds previously appropriated for the
Sunsef & Venetian lsland Force Mains and Water System pressure Control Valve. These funds will be repaid once the Proposed
Water & Sewer Bonds are available. Funding for the Misc. Wastewater and Water Upgrades is being bonowed from funds
previously appropriated for the: lJtilities Relocations for State Project; Sunset Harbor Pump Station Upgrades; Flamingo
Neighborhood - Bid Pack C; Ftamingo Neighborhood - Bid Pack A. These funds will be repaid once the Proposed Water & Sewer
Bonds are available. The increase to the 63rd Street 16" Water Main project will be funded by funds previously approprtated for
the Nofth Shore Neighborhood lmprovements and Sunsel & Venetian lsland Force Mains. Funding for the 54in Diameter
Redundant Sewer Force Main project is being bonowed from funds previously appropriated for the Biscayne Point Neighborhood
lmprovement and LaGorce Neighborhood lmprovements. These funds will be repaid once the Proposed Water & Seuver Bonds
are available.
Amended 5
Funding Source Amended 4115115 Amended 6l,10115 Revised
2003 GO Bonds - Neighborhood lmprovement $ 160,000 $ 160,000
2003 GO Bonds - Fire Safety 625,000 625,000
2010 Parking Bonds Reso. 2010-27491 2,301.000 2,301,000
7th Street Garage 1,350,695 1,350,695
Capital Projects Financed by Other Funds 2.265.000 2,265,000
Capital Reserve 8,521,285 8,521.285
Convention Center 525,000 525,000
Concurrency Mitigation 2,060,000 2,060,000
Equipment Loan/Lease 4,947,O00 4,947,000
Fleet Management Fund 50,000 50,000
'lalf Cent Transit Surtax - County 2,333,000 2,333,000
lnfo & Communications Technology Fund 280,000 280,000
Local Option Gas Tax 336,000 336,000
MB Quality of Life Resort Tax Fund - 1%5,235,900 5,235,900
Miami-Dade County Bond 54,400,000 54,400,000
NB Quality of Life Resort Tax Fund - 1%2,984,000 2,984,000
Non TIF RDA (11,712,000"(11,712,O0O',:
Parking Operations Fund 4.841,000 37,000 4,878,000
Pay-As-You-Go 2,863,000 2,863,000
Penn Garage 402,000 402,000
Proposed Future RDA Bonds 310,050,000 310,050,000
Proposed Future ResortTax 1 Bonds 204,500,000 204,500,000
Proposed Future Water & Sewer Bonds 14,476,000 14,476,000
Proposed Parking Bonds 59,500,000 59,500,000
Proposed Sormwater Bonds 51,876,000 51,876,000
RDA Garage Fund 2,841,000 2,84'1,000
Renewal & Replacement Fund 3,035,120 84,000 3,119,120
SB Quality of Life Reso( Tax Fund - 1%1,870,000 1,870,000
Sanitation Enterprise Fund 375,000 375,000
South Pointe Capital 14,874,000 14,874,000
W&S GBL Series 2010 CMB Reso 2009-27243 458,000 458,000
Water and Sewer EnterPrise Fund 150,000 150,000
Clean Water State Revolving Loan Fund 7,500,000 7,500,000
Total Appropriation as of 04/15/15 $ 756,273,000 $ 121,000 $ 756,394,000
537
ATTACHMENT B
FY 2OL4II5 CAPITAL BUDGET
PROGRAMS
NOTE: Funding for the tnfittration & tnflow Program - Phase 3 is being borrowed from funds previously
appropriated for the Sunsef &Venetian lsland Force Mains and Water System pressure Control Valve. These
funds witl be repaid once the Proposed Water & Sewer Bonds are available. Funding for the Misc.
Wastewater and Water Upgrades is being borrowed from funds previously appropriated for the: Utilities
Relocations for State Project; Sunset Harbor Pump Stafion Upgrades; Flamingo Neighborhood - Bid Pack C;
Ftamingo Neighborhood - Bid Pack A. Ihese funds witl be repaid once the Proposed Water & Sewer Bonds
are available. The increase to the 63rd Street 16" Water Main project will be funded by funds previously
appropriated for the North Shore Neighborhood lmprovements and Sunsef & Venetian lsland Force Mains.
Funding for the 54in Diameter Redundant Sewer Force Main project is being borrowed from funds previously
appropriated for the Biscayne Point Neighborhood lmprovement and LaGorce Neighborhood lmprovements.
These funds wilt be repaid once the Proposed Water & Seurer Bonds are available.
Amended 15
Program Area Amended 4115115 Amended 6/10/15 Revised
Bridges $ 283,000 $283,000
Community Centers 42,000 42,000
Convention Center 522,013,000 522,013,000
Environmental 224,000 224,000
Equipment 9,405,000 9,405,000
General Public Buildings 5,588,000 84,000 5,672,000
Golf Courses 124,000 't24,000
lnformation Technology 1,780,000 1,780,000
Monuments 233,000 233,000
>arkino 833,000 833,000
)arking Garages 61.374,214 61,374,214
rarkinq Lots 468,000 37,000 505,000
Parks 8,159,900 8.159,900
Renewal & Replacement 6.677,601 6,677,601
Seawalls 254,000 254,000
Streets/ Sidewalk lmPs 98,453,393 (73,785)98,379,608
TransiU Transportation 8,771,000 8,771,000
Utilities 31,589,892 73,785 31,663,677
Total Appropriation as of 04115115 $ 756,273,000 $ 121,000 $ 756,394,000
538
ATTACHMENT C
FY 20141L5 CAPTTAL BUDGET
PROJECTS
Amended oolt.Olts
Capital Project Name Amended 4115115
Amended
6110115
Revised Capital
Budget
Surface Lot 12X - Washington Ave & 9th Street 297,000 10,000 307,000
Surface Lot 17X - Collins Ave & 13th Street 619,080 27,000 646,080
lnfiltration & lnflow Program - Phase 3 4,855,000 2,588,866 7,443,866
Sunset & Venetian lsland Force Mains 2,869,124 (2,715,490 153,634
Water System Pressure Control Valve 200,000 (200,000
Fire Station #4 Air Handler Replacement 50,000 84,000 144,000
Misc. Wastewater and Water Upgrades 3,000,000 250,160 3.250,160
Utilities Relocations for State Projects 458,000 (229,000)229,000
Sunset Harbor Pump Station Upgrades 6,697,000 (2821 6.686.718
Flamingo Neighborhood - Bid Pack C 5,706,335 (18,146)5,688,189
Flamingo Neighborhood - Bid Pack A 9,37!,487 (2,732!'9,368,755
53rd Street 15" Water Main 1,400,000 379,53L 1.779,531
North Shore Neighborhood lm provernents 10,845,42O {52,9071 10,792,5'.t3
54in Diameter Redundant Sewer Force Main 12,400,000 2,283,O00 14,683,000
Biscayne Point Neighborhood lmprovements 25,883,113 Q82,7A01 25,600,413
LaGorce Neighborhood lmprovements 74,O98,6L7 (2,000,300)12,098,317
Total $ 98,750,176 $ 121,000 $ 98,871,176
539
RESOLUTION TO BE SUBMITTED
540
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