Fiscal Year 2024-2025 Grant Agreement between Names, Not Numbers, Inc. and CMB Docusign Envelope ID:9A5DE39F-8ECD-470D-9363-485472E21466
Reso No. 2025-33696
I MIAMIBEACH
CITY OF MIAMI BEACH
FISCAL YEAR 2024-2025
GRANT AGREEMENT
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GRANT PROJECT No.: 2025-CMB-19
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This GRANT AGREEMENT (hereinafter the "AgreemenY') is made and entered into this
day of , 2025 by and between the City of Miami Beach, Florida(hereinafter the"City"),
and Names, Not Numbers Inc., a New York not-for-profit corporation (hereinafter the "Grantee"). This
Agreement is effective October 1, 2024, the "Effective Date."
ARTICLE I / GRANT DESCRIPTION
GRANTEE: Names, Not Numbers Inc.
GRANTEE CONTRACT ADMINISTRATOR: Tova Rosenberq
ADDRESS: 90 Laurel Hiil Terrace, Apartment 6-I
CITY, STATE, ZIP: New York, New York 10033
PHONE, FAX, E-MAIL: 717-580-0601; tova.rosenberq(a�pmail.com
GRANT AMOUNT: 48 000
PROJECT DESCRIPTtON: See Exhibit 1 hereto
GRANT PROJECT BUDGET: See Exhibit 2 hereto
GRANT TERM: October 1, 2024—September 30, 2025
EXPENDITURE DEADLINE: September 30, 2025
PROJECT COMPLETION DATE: September 30, 2025
FINAL REPORT DEADLINE: October 10, 2025
FINAL REIMBURSEMENT REQUEST DEADLINE: October 10, 2025
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IN WITNESS WHERE�F, the parties hereto have executed this Agreement.
FOR CITY: City of Miami Beach, Florida
ATTEST:
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By: �..r�!%'
Rafael E. Granado, City Clerk � �"„ Eric T. Carpente , City Manager
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Reso No. 2025-33696
ARTICLE II /GENERAL CONDITIONS
1. PARTIES: The parties to this Agreement are the Grantee listed in Article I, and the City, a
municipal corporation organized under the laws of the State of Florida. The City has delegated the
responsibility of administering this Grant to the City Manager or the City Manager's authorized designee
(the "City Contract Administrator").
2. PROJECT DESCRIPTION: The Grantee may only use the Grant for the purposes that are
specifically described in the Project Description, attached hereto as Exhibit 1 (the "Project"). Any
modification to Exhibit 1 ("Project Description"), shall not be effective unless approved by a written
amendment to this Agreement signed by the City and Grantee. Grantee agrees that all funding provided
by the City pursuant to this Agreement will be used exclusively for goods or services to be provided
within the City of Miami Beach.
3. GRANT PROJECT BUDGET: Subject to the availability of City funds, the maximum amount
payable to Grantee for goods or services rendered under this Agreement shall not exceed the Grant
Amount as set forth in Article I of this Agreement. Grantee agrees that shauld available Gity funding be
reduced, the amount payabie under this Agreement will be reduced at the sole option of the City of
Miami Beach. All of the Grantee's expenditures are subject to the terms of this Agreement, and as
specified in the Grant Project Budget, attached hereto as Exhibit 2. Any modification to Exhibit 2
("Project Budget"), shall not be effective un�ess approved, in writing, by the City and Grantee. Any
request by Grantee to modify the Project Budget shall be made in writing, using City approved forms,
detailing and justifying the need for such changes. Notwithstanding the foregoing, no modification to
the Project Budget shall exceed the Grant Amount set forth in Article I of this Agreement.
4. REPORTS:This Grant has been awarded with the understanding that the activities and services
contemplated under the Project Description will mutually contribute to the enhancement of services
available to City residents, businesses, and visitors. As a condition of disbursements of grant funds,
and to demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must submit
quarterly reports to the City Contract Administrator by the following dates: January 15�h, April 15`h, July
15`h, and the final report by October 10tn
New Grant awards will not be released to the Grantee until all Final Reports for previously awarded
grants are received. The City may withhold any future payments of the Grant, or the award of any
subsequent Grant, if it has not received all reports required to be submitted by Grantee, or if such
reports do not meet the City's reporting requirements. Any reports may be disseminated by the City
without the prior written consent of the Grantee. All quarterly reports must be submitted on the Grant
Quarterly Status Report Form, attached hereto as Exhibit 3, detailing Grantee's compliance at the time
of a partial reimbursement request.
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5. REtMBURSEMENT REQUESTS: Reimbursement requests may be submitted to the City at any
time during the Grant Term. All reimbursement requests must be made after expenditures have
occurred. All reimbursement requests for funds must be submitted on the Grant Reimbursement
Request Form, attached hereto as Exhibit 4. All reimbursement requests must be submitted prior to
October 10'h, 2025. Grantee shall provide the City with copies of all receipts, invoices, cancelled checks
(with copies of both front of back)and proof of expenditures of Grant monies. Grantee shall provide the
City with and shall categorize all receipts, invoices, cancelled checks, and other documentation,
according to the categories set forth in the grant budget. Invoices and checks must be directly related
to expenses for Grant-funded activities taking place within the 2024-2425 Fiscal Year.
6. AMOUNT OF GRANT AND PAYMENT SCHEDULE: The total amount of the Grant is set forth
in Article I, subject to the restrictions set forth herein. In awarding this Grant, the City assumes no
obligation to provide financial support of any type whatsoever in excess of the total Grant Amount. Cost
overruns are the sole principal responsibility of the Grantee. The Grant funds will only be remitted to
the Grantee once the Mayor and Gity Commission have approved the grant award, and once all parties
have executed this Agreement.
7. GRANT RESTRICTIONS: Grant funds awarded pursuant to this Agreement may not be used
for the following expenditures: remuneration of City employees for services rendered as part of a project
funded by this Grant; debt reduction; social and/or fundraising events; cash prizes; lobbying or
propaganda materials; charitable contributions; or events not open to the public.
8. NO GUARANTEE OF FUNDING: The Grantee acknowledges that the receipt of this Grant does
not imply a commitment on behalf of the City to cantinue or provide funding beyond the terms specified
in this Agreement.
9. PROGRAM MONITORING AND EVALUATION: The City Manager or the City Manager's
designee may monitor and conduct an evaluation of the Project under this Grant, which may include,
with or without limitation, visits by City representatives to Grantee's offices and/or the site of any project
funded by this Grant, to observe Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel; and/or requests for submittal of additional documentation
or written reports, prior to the Project completion date, evidencing Grantee's progress on the Project.
10. BANK ACCOUNTS AND BONDING: Grantee shall maintain all monies received pursuant to
this Agreement in an account with a bank or savings and loan association that is located in Miami-Dade
County. The Grantee shall provide the City with the name of the bank or savings and loan association,
as well as the name and title of all individuals authorized to withdraw or write checks on Grant funds.
11. ACGOUNTING AND FINANCIAL REVIEW: Funded activities by this Grant must take place
during the City's fiscal year for which the Grant is approved (October 1 — September 30). The Grantee
shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in
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conformance with reasonable accounting standards. These books and records, as well as all
documents pertaining to payments received and made in conjunction with this Grant, including, without
limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal year
for which they are approved and retained in Miami-Dade County in a secure place and in an orderly
fashion by the Grantee for at least three (3) years after the Expenditure Deadline specified in in this
Agreement. These books, records, and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
Grantee costs or earnings claimed under this Agreement may not also be claimed under
any other Agreement from the City of Miami Beach or from any other entity.Any claim for double
payment by Grantee shall be a material breach of this Agreement.
12. INSPECTOR GENERAL AUDIT RIGHTS:
A. Pursuant to Section 2-256 of the Code of the City of Miami Beach, the City has established
the Office of the Inspector General which may, on a random basis, perform reviews, audits, inspections
and investigations on all City contracts, throughout the duration of said contracts. This random audit is
separate and distinct from any other audit performed by or on behalf of the City.
B. The Office of the Inspector General is authorized to investigate City affairs and empowered
to review past, present and proposed City programs, accounts, records, contracts and transactions. In
addition, the Inspector General has the power to subpoena witnesses, administer oaths, require the
production of witnesses and monitor City projects and programs. Monitoring of an existing City project
or program may include a report concerning whether the project is on time, within budget and in
conformance with the contract documents and applicable law. The Inspector General shall have the
power to audit, investigate, monitor, oversee, inspect and review operations, activities, performance
and procurement process including but not limited to project design, bid specifications, (bid/proposal)
submittals, activities of the Grantee , its officers, agents and employees, lobbyists, City staff and elected
officials to ensure compliance with the contract documents and to detect fraud and corruption. Pursuant
to Section 2-378 of the City Code, the City is allocating a percentage of its overall annual contract
expenditures to fund the activities and operations of the Office of Inspector General.
C. Upon ten (10) days written notice to the Grantee, the Grantee shall make all requested
records and documents available to the Inspector General for inspection and copying. The Inspector
General is empowered to retain the services of independent private sector auditors to audit, investigate,
monitor, oversee, inspect and review operations activities, performance and procurement process
including but not limited to project design, bid specifications, (bid/proposal) submittals, activities of the
Grantee, its officers, agents and employees, lobbyists, City staff and elected officials to ensure
compliance with the contract documents and to detect fraud and corruption.
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D. The inspector Generai shall have the right to inspect and copy all documents and records in
the Grantee's possession, custody or control which in the inspector General's sole judgment, pertain to
performance of the contract, inciuding, but not limited to original estimate files, change order estimate
files, worksheets, proposals and agreements from and with successfui subcontractors and suppfiers,
ali project-retated correspondence, memoranda, instructions, financial documents, construction
documents, (bid/proposal) and contract documents, back-change documents, all documents and
records which involve cash, trade or volume discounts, insurance proceeds, rebates, or dividends
received, payroll and personnel records and supporting documentation for the aforesaid documents
and records.
E. The Grantee shail make avaiiable at its office at all reasonable times the records, materials,
and other evidence regarding the acquisition (bid preparation) and performance of this contract, for
examination, audit, or reproduction, until three (3) years after final payment under this contract or for
any longer period required by statute or by other ciauses of this contract. In addition:
i. If this contract is completely or partialiy terminated, the Grantee shall make availabie
records relating to the work terminated until three (3) years after any resulting final
termination settlement; and
ii. The Grantee shali make available records relating to appeals or to litigation or the
settlement of claims arising under or relating to this contract untii such appeals, litigation,
or claims are finally resolved.
F. The provisions in this section shall apply to the Grantee, its officers, agents, employees,
subcontractors and suppliers. The Grantee shall incorporate the pravisians in this section in a11
subcontracts and all other agreements executed by the Grantee in connection with the performance of
this contract.
G. Nothing in this section shali impair any independent right to the City to conduct audits or
investigative activities. The provisions of this section are neither intended nor shall they be construed
to impose any liability on the City by the Grantee or third parties.
13. PUBLICITY AND CREDITS: The Grantee must include the City logo and the following credit
line in all publications related to this Grant: "This Project is funded in whole or in pa�t by a grant
from the City of Miami Beach." Grantee's faifure to compiy with this paragraph may preclude future
grant funding from the City, in the same manner as if Grantee defaulted under this Agreement.
14. LIABILITY AND INDEMNIFICATION: Grantee shall indemnify, defend and hold harmless the
City and its officers, employees, agents, and contractors, from and against any and all actions(whether
at law or in equity), claims, liabilities, losses, expenses, or damages, including, without limitation,
attorneys'fees and costs of defense, for personal, economic, or bodily injury, wrongful death, or loss of
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or damage to property, which the City or its officers, employees, agents and contractors may incur as
a result of claims, demands, suits, causes of action or proceedings of any kind or nature arising out of,
relating to, or resulting from the performance of this Agreement by the Grantee or its officers,
employees,agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses
in connection therewith and shall investigate and defend all claims, suits,or actions of any kind or nature
in the name of the City, where appiicabie, inciuding appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees
that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit
its obligation, as set forth herein, to indemnify, defend and hold harmless the City or its officers,
employees, agents, and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28, Florida Statutes, subject to the provisions of that Statute, whereby the
Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by
any one person which exceeds the sum of $200,000, or any claim or judgment or portions thereof,
which, when totaled with all other claims or judgments paid by the government entity arising out of the
same incident or occurrence, exceed the sum of$300,�00 from any and all personal injury or property
damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of
the Grantee entity.
15. ASSIGNMENT: The Grantee shall not be permitted to assign this Grant, and any purported
assignment will be void, and shall be treated as an event of default pursuant to this Agreement.
16. COMPLIANCE WITH LAWS:The Grantee agrees to abide by and be governed by all applicable
Federal, State> County and City laws, including but not limited to Miami-Dade County's Conflict of
Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if
fully set forth herein, and Chapter 2, Article VII of the City Code, as amended, which is incorporated
herein by reference as if fully set forth herein.
17. DEFAULT/TERMINATION PROVISIONS: In the event the Grantes shall fail to comply with any
of the provisions of this Agreement, the City Manager or the City Manager's designee may terminate
this Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5)
calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee
under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately
repay to the City all portions of the Grant which have been received by the Grantee, as of the date that
the written demand is received.
Any uncommitted Grant funds which remain in the possession or under the control of the
Grantee as of the date of the Expenditure Deadline specified in this Agreement must be returned to the
City within fifteen (15)days after the Expenditure Deadline. If such funds have been committed but not
expended, the Grantee must request in writing from the City Manager an extension of the Expenditure
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Deadline which, if approved, shall be for a period not to exceed one (1)year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon
demand by delivering to the City Manager a certified check for the total amount due, payable to the City
of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that
may be available to it under the law or in equity.
Notwithstanding the provisions of this Section, and without regard to whether City has exercised
the Default provisions thereof, the City reserves the right, at its sole and absolute discretion, to
discontinue funding of the Grant if it is not satisfied with the progress of the Project or the content of any
required written report. In the event of discontinuation of the Grant or at the close of the Project, any
unexpended Grant Funds shall be immediately returned to the Gity, except where the City Manager has
agreed in writing to aiternative use of the unusedlunexpended Grant Funds.
18. INSURANGE REQUIREMENTS:
A. Verification of Coverage
Grantee shall provide the required insurance certificates, endorsements or applicable policy language
effecting coverage required by this Section, as follows. All certificates of insurance and endorsements
are to be received prior to any work commencing. However, failure to obtain the required coverage
prior to the work beginning shall not waive the Grantee's obligation to provide them. The City of Miami
Beach reserves the right to require complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
i. Worker's Compensation Insurance as required by Florida Statute, Chapter 440, and
Employer's Liability Insurance with limits of no less than $1,000,000 per accident for
bodily injury or disease.
ii. Commercial General Liability on a comprehensive basis, including products and
completed operations, contractual liability, property damage, bodily injury and personal
& advertising injury combined single limit of$1,000,000 per occurrence for bodily injury
and property damage. City of Miami Beach must be shown as an additional insured with
respect to this coverage.
iii. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used
in connection with the work, in an amount not less than $500,000 combined single limit
per occurrence for bodily injury and property damage.
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B. Additional Insured Status
The Gity of Miami Beach must be covered as an additional insured with respect to liability arising out of
work or operations performed by or on behalf of the Grantee.
C. Waiver of Subrogation
Grantee hereby grants ta the City of Miami Beach a waiver of any right to subrogation which any insurer
of the Grantee may acquire against the City of Miami Beach by virtue of the payment of any loss under
such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver
of subrogation, but this provision applies regardless of whether or not the City of Miami Beach has
received a waiver of subrogation endorsement from the insurer.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. BesYs rating of no less than A:VII, unless
otherwise acceptable to the City of Miami Beach Risk Management Office.
E. Special Risks or Circumstances
The City af Miami Beach reserves the right to modify these requirements, including limits, based on the
nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Certificate Holder
Certificate holder must read:
CITY OF MIAMI BEACH
c/o HR Department/Risk Management Division
1700 Convention Center Drive
Miami Beach, FL 33139
F. Compliance with the foregoing requirements shall not relieve the Grantee of its liability and
obligation under this section or under any other section of this Agreement.
19. FLORIDA PUBLIC RECORDS LAW:
A. Grantee shall comply with Florida Public Records law under Chapter 119, Florida Statutes,
as may be amended from time to time.
B. The term "public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the physical form, characteristics, or means of
transmission, made or received pursuant to law or ordinance or in connection with the transaction of
official business of the City.
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C. Pursuant to Section 119.0701 af the Florida Statutes, if the Grantee meets the definition of
"Contractor" as defined in Section 119.0701(1)(ay, the Grantee shall:
i. Keep and maintain public records required by the City to perform the service;
ii. Upon request from the City's custodian of public records, provide the City with a copy
of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes or as otherwise provided by law;
iii. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed, except as authorized by law, for the
duration of the contract term and foliowing completion of the Agreement if the Grantee
does not transfer the records to the City;
iv. Upon compietion of the Agreement, transfer, at no cost to the City, ail public records in
possession of the Consultant or keep and maintain public records required by the City
to perform the service. If the Consultant transfers all public records to the City upon
completion of the Agreement, the Grantee shall destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure
requirements. If the Grantee keeps and maintains public records upon completion of
the Agreement, the Consultant shall meet all applicable requirements for retaining
public records. Ali records stored electronically must be provided to the City, upon
request from the City's custodian of public records, in a format that is compatible with
the information teehnology systems of the City.
D. REQUEST FOR RECORDS; NONCOMPLIANCE
i. A request to inspect or copy public records relating to the City's contract for services
must be made directly to the City. If the City does not possess the requested records,
the City shall immediately notify the Consultant of the request, and the Grantee must
provide the records to the City or allow the records to be inspected or copied within a
reasonable time.
ii. Grantee's failure to comply with the City's request for records shall constitute a breach
of this Agreement, and the Gity, at its sole discretion, may: (1) unilaterally terminate the
Agreement; (2)avail itself of the remedies set forth under the Agreement; and/or(3)avail
itself of any available remedies at law or in equity.
iii. A Grantee who fails to provide the public records to the City within a reasonable time
may be subject to penalties under s. 119.10.
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E. CIVIL ACTION
i. if a civil action is filed against a Grantee to compel production of public records relating
to the City's contract for services, the court shall assess and award against the Grantee
the reasonable costs of enforcement, including reasonable attorneys'fees, if:
a. The court determines that the Grantee unlawfuily refused to comply with the public
records request within a reasonabie time; and
b. At least 8 business days before filing the action, the plaintiff provided written notice
of the pubiic records request, inciuding a statement that the Grantee has not
complied with the request, to the City and to the Grantee.
ii. A notice complies with subparagraph (i)(b) if it is sent to the City's custodian of public
records and to the Grantee at the Grantee's address listed on its contract with the City
or to the Grantee's registered agent. Such notices must be sent by common carrier
delivery service or by registered, Global Express Guaranteed, or certified mail, with
postage or shipping paid by the sender and with evidence of delivery, which may be in
an electronic format.
iii. A Grantee who complies with a public records request within 8 business days after the
notice is sent is not liable for the reasonable costs of enforcement.
F. IF THE GRANTEE HAS QUESTIONS REGARDING THE
APPLICATI4N OF CHAPTER 119, FLORIDA STATUTES, TO THE
GRANTEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
CITYOF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139
E-MAIL: RAFAELGRANADO(a�MIAMIBEACHFL.GOV
PHONE: 305-673-7411
20. E-VERIFY:
A. Grantee shall comply with Section 448.095, Florida Statutes, "Employment Eligibility" ("E-
Verify Statute"), as may be amended from time to time. Pursuant to the E-Verify Statute, commencing
on January 1, 2021, Grantee shall register with and use the E-Verify system to verify the work
authorization status of all newly hired employees during the Term of the Agreement. Additionally,
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Grantee shall expressly require that any approved sub-contractor performing work or providing services
pursuant to the Agreement to likewise utilize the U.S. Department of Homeland Security's E-Verify
system ta verify the employment eligibility of ail new emplayees hired by the subcontractor during the
contract Term. If Grantee enters into a contract with an approved subcontractor, the subcontractor
must provide the Grantee with an affidavit stating that the subcontractor does not employ, contract with,
or subcontract with an unauthorized alien. Grantee shal! maintain a copy of such affidavit for the
duration of the subcontract or such other extended period as may be required under this Agreement.
B. TERMINATION RIGHTS.
i. If the City has a good faith belief that Grantee has knowingly violated Section 448.09(1),
Florida Statutes, the City shall terminate this Agreement with Grantee for cause, and the
City shall thereafter have or owe no further obligation or liability to Grantee.
ii. If the City has a good faith belief that a subcontractor has knowingly violated the
faregoing Subsection 20(A), but the Grantee otherwise complied with such subsection,
the City will promptly notify the Grantee and order the Grantee to immediately terminate
the agreement with the subcontractor. Grantee's failure to terminate a subcontractor
shall be an event of defauit under this Agreement, entitiing City to terminate this
Agreement for cause.
A contract terminated under the foregoing Subparagraphs (B)(i)or(B)(ii)is not in breach
of contract and may not be considered as such.
iii. The City or Grantee or a subcontractor may file an action with the Circuit or County Court
to challenge a termination under the foregoing Subparagraphs (B)(i) or (B)(ii) no later
than 20 calendar days after the date on which the contract was terminated.
iv. If the City terminates the Agreement with Grantee under the foregoing Subparagraph
(B)(i}, Grantee may not be awarded a public contract for at least 1 year after the date of
termination of this Agreement.
v. Grantee is liable for any additional costs incurred by the City as a result of the termination
of this Agreement under this Section 20.
21. BOARD TRAINING: Pursuant to Resolution 2018-30552, Grantee is required to have 51%
or more of its board membership complete the City's training for board members, if all three of the
following apply: 1)the agency is a non-prafit; 2)the agency has an annual operating budget of less than
$5 million; and, 3) the grant award is for $25,000 or more in City funds. The Baard Training must be
completed within the last two years prior to the receipt of City funds.
22. WRITTEN NOTICES: Any notices required under this Agreement will be effective when
delivered to the City in writing and addressed to the City Grant Administrator, as identified in Section
23. Any notices required under this Agreement will be effective when delivered to the Grantee in writing
and addressed to the Grantee Gontract Administrator.
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23. CITY CONTRACT ADMINISTRATOR: All contract related questions, reports and requests
for reimbursements to be submitted to Grants Management Department listed below:
Krystal M. Dobbins, Grants Management Division Director
KrystalDobbinsCa�miamibeachfl.pov
Elizabeth Carrino, Grant Writer Researcher
ElizabethCarrinoCc�miamibeachfl.qov
ARTICLE III / MISCELLANEOUS PROVISIONS
24. PUBLIC PURPOSE: The Grant awarded herein is the result of a finding by the City, based
on representatives, documents, materials and other information supplied by Grantee, that the Grantee
is performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be
considered a breach of the terms of this Agreement and will allow the City to seek remedies inciuding,
but not limited to, those outlined in this Agreement.
25. NO DISCRIMINATION: The Grantee also accepts and agrees to comply with the foilowing
Special Conditions:
A. Grantee hereby agrees that it will comply with Title VII of the Civil Rights Act of 1964
(Pub. L. 88-352) (Title VII), as amended, as it appears in volume 42 of the United States Code,
beginning at Section 2000e, prohibiting employment discrimination based on race, color, religion, sex
and national origin.
B. The Grantee hereby agrees that it wfll comply with City of Miami Beach Human Rights
Ordinance as codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting
discrimination in employment (including independent contractors), housing and public
accommodations, public services and in connection with its membership or policies on account of actual
or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation,
marital and familial status, age, disabiiity, ancestry, height, weight, hair texture and/or hairstyle,
domestic partner status, labor organization membership, familial situation, or political affiliation.
C. The City endorses, and Grantee shall comply with, the clear mandate of the Americans
with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with
disabilities from enjoying the same employment opportunities that are available to persons without
disabilities.
D. The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504
and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal
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access and equal opportunity and services without discrimination on the basis of any disability.
26. GOVERNING LAW AND EXCLUSIVE VENUE: This Agreement shall be governed by, and
construed in accordance with, the laws of the State of Florida, both substantive and remedial, without
regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this
Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern
District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, GRANTOR AND
GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY
OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
27. N� WAIVER: No waiver of any breach or failure to enforce any of the terms, covenants,
conditions or other provisions of this Agreement by either party at any time shall in any way affect, limit,
modify or waive either party's right thereafter to enforce or compel strict compliance with every term,
covenant, condition or other provision hereof.
28. CAPTIONS USED IN THIS AGREEMENT: Captions, as used in this Agreement, are for
convenience of reference only and should not be deemed or construed as in any way limiting or
extending the language or provisions to which such captions rnay refer.
29. CONTRACT REPRESENTS TOTAL AGREEMENT: This contract, including its special
conditions and exhibits, represents the whole and total agreement of the parties. No representations,
except those cvntained within this Agreement and its attachments, are to be considered in construing
its terms. No modifications or amendments may be made to this Agreement unless made in writing
signed by both parties. The City Manager, on behalf of the City, shall be authorized to execute
amendments to this Agreement; however, any changes to the Grant Amount shall require approval by
the Mayor and City Commission.
30. BACKGROUND SCREENING REQUIREMENT: (ONLY IF GRANTEE OR GRANTEE'S
EMPLOYEES WILL BE IN CONTACT WITH CHILDREN DO YOU NEED THIS BACKGROUND
SCREENING REQUIREMENT)In accordance with Sections 943.0542, 984.01, 39.001 and 1012.465,
Florida Statutes and Chapters 430, 435, and 402, Florida Statutes, as applicable, employees,
volunteers, contractors, and subcontracted personnel who work in direct contact with children or who
come into direct contact with children must complete a satisfactory Level 2 background screening prior
to commencing work pursuant to this Agreement.
Level 2 Background screenings must be completed through the City of Miami Beach, Human
Resources Department. Contraetor agrees to complete Level 2 Background screening prior to initiating
any work related to this Agreement, unless the City's Contract Administrator approves an alternative
process.
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31. GRANTEE'S COMPLIANCE WITH ANTI-HUMAN TRAFFICKING LAWS: Grantee agrees
to comply with Section 787.06, Florida Statutes, as may be amended from time to time, and has
executed the Anti-Human Trafficking Affidavit, containing the certification of compliance with anti-human
trafficking laws, as required by Section 787.06(13), Florida Statutes, a copy of which is attached hereto
as Exhibit 5 and incorporated herein.
32. PROHIBITION ON CONTRACTING WITH A BUSINESS ENGAGING IN A BOYCOTT:
Grantee warrants and represents that it is not currently engaged in, and will not engage in, a boycott,
as defined in Section 2-375 of the City Code. In accordance with Section 2-375.1(2)(a) of the City
Code, Grantee hereby certifies that Grantee is not currently engaged in, and for the duration of the
Agreement, will not engage in a boycott of Israei.
33. PROHIBITION ON CUNTRACTtNG WITH AN INDIVIDUAL OR ENTITY WHICH HAS
PERFORMED SERVICES FOR COMPENSATION TO A CANDIDATE FOR CITY ELECTED OFFICE:
Grantee warrants and represents that, within two (2) years prior to the Effective Date, Grantee has not
received compensation for services performed for a candidate for City elected office, as contemplated
by the prohibitions and exceptions of Section 2-379 of the City Code.
For the avoidance of doubt, the restrictions on contracting with the City pursuant to Section 2-379 of
the City Code shall not apply to the following:
A. Any individual or entity that provides goods to a candidate for office.
B. Any individual or entity that provides services to a candidate for o�ce if those same
services are regularly performed by the individual or entity in the ordinary course of business for clients
or customers other than candidates for office. This includes, without limitation, banks, telephone or
internet service providers, printing companies, event venues, restaurants, caterers, transportation
providers, and office supply vendors.
C. Any individual or entity which performs licensed professional services (inciuding for
example, legal or accounting services).
34. PROHIBITION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
WHEN AN INDIVIDUAL'S PERSONAL IDENTIFYING INFORMATION MAY BE ACCESSED: Grantee
hereby agrees to comply with Section 287.138, Florida Statutes, as may be amended from time to time,
which states that as of January 1, 2024, a governmental entity may not accept a bid on, a proposal for,
or a reply to, or enter into, a contract with an entity which would grant the entity access to an individual's
personal identifying information (PII), unless the entity provides the governmental entity with an affidavit
signed by an officer or representative of the entity under penalty of perjury attesting that the entity does
not meet any of the criteria in Paragraphs 2(a)-(c)of Section 287.138, Florida Statutes: (a}the entity is
owned by a government of a fareign cauntry of concern; (b) the government of a foreign country of
concern has a controlling interest in the entity; or(c) the entity is organized under the laws of or has its
principal place of business in a foreign country of concern(each a"Prohibited Entity"). A foreign country
of concern is defined in Section 287.138 (1)(c), Florida Statutes, as may be amended from time to time,
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as the People's Repubiic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic
People's Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, or the
Syrian Arab Republic, including any agency of or any other entity of significant control of such foreign
country of concern. Additionally, beginning July 1, 2025, a governmental entity may not extend or renew
a contract with a Prohibited Entity. Grantee warrants and represents that it does not fall within the
definition of a Prohibited Entity, and as such, has caused an authorized representative of Grantee to
execute the "Prohibition Against Contracting with Entities of Foreign Countries of Concern AffidaviY',
incorporated herein by reference and attached hereto as Exhibit 6.
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EXNIBIT 1
PROJECT DESCRIPTION
BACKGROUND/DESCRIPTION OF NEED
Wars do not begin with guns, but with hate-filled words. To address the alarming worid-wide uptick in
antisemitism and prejudice of ail kinds, Grantee uses an interactive, interdisciplinary, intergenerational
approach to transform Holocaust education beyond the traditional classroom walls by training students
to interview, film and edit professionally. Pairing them with Holocaust survivors makes them witnesses
to the witnesses, learning resilience from those who have faced the darkest depths, enabling the
students to be upstanders and combat hate and intolerance.
PROGRAM DESCRIPTION
For the Names, Not Numbers0 INC Program, the students coliaborate on every aspect of the movie-
making process, including researching, interview preparation, interviewing, filming, editing, and
planning for the community-wide premiere viewing. The students' enthusiasm for the program only
increases in intensity as the video-creating process progresses and is finally realized. The students
express a mixture of pride, respect, accomplishment, confidence, and overwhelming emotion at the
completion of the films, and their exhibition to the public.
Launchinq the Proqram
After the Principal introduces the program to the students, the creator of Names, Not Numbers0 INC,
Mrs. Tova Rosenberg, further informs the students about the unique program they are about to begin.
As paR of this introduction, the students view a Holocaust documentary and discuss the manner in
which they will be learning to create their own Oral History documentation.
During the next few months, students begin intense research of the historical background to World War
II, and the Ho�ocaust in particular. They read historical books, craft timelines of important events, and
write compositions in order to build their background knowledge of this important event in Jewish history
and world history.
At the same time, students received the name of "their survivor," along with a brief collection of
biographical data about the survivor. In tandem with their classroom Holocaust studies, the students
begin to research the lives and experiences indicated in the biography of their survivors.
Interviewinq Techniques
Professional journalists introduce the students to the art of interviewing at the next group session. They
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instruct the students in the correct manner of interviewing, the types of questions to ask, the importance
of body language, and other tips that lead to an exemplary interview process. The students leam how
to craft intelligent, meaningful questions, how to plan follow-up questions, how to listen carefully to
responses, and how to respond to emotionai situations. They also discuss reviewing the information, to
elicit and select the most information possible. Students conduct mock interviews with the journalists
as the interviewee. Students further practice interviewing skills with each other until they are confident
in their understanding of the key elements of interviewing.
Filminq Techniques
In preparation for the actual interviews, the next group session focuses on filming and editing
techniques. Under the guidance of professional videographers, students learn how to use cameras and
sound equipment used in the film industry. They are instructed in proper techniques for focusing the
camera, using the lighting, and placing the sound devices accurately. They also learn how to edit and
prepare the footage for the final movie product. Students practice with the equipment using each other
as model interviewees. This was perhaps the first experience most of the students had ever had with
such advanced technology; however, due to the instructor's patience and guidance, the students are
quickly at ease with the various important aspects of the filming process.
The Interviews and the Interqenerational Connections
Although each student feels the anticipation in his or her own way, the overall sense of respect and
honor is evident each day of the interview week throughout the entire school. The students nervously,
yet eagerly, wait in the main lobby of the school building for their survivors to arrive. They greet many
outside by their cars, and they walk the survivor into the lobby and down the hall to the interview room,
introducing themselves with evident respect along the way. They hold their survivors' coats and other
belongings and hold the door open for them chivalrously. The connection between the students and the
survivors is clear from the very beginning, even before the actual interviews start. As each survivor
speaks, the students realize that these survivors not only deserve respect but has a great love and
respect in their hearts for these students who want to meet them and learn from them. The mutual
understanding of love and respect transcends the decades between them, and the messages from
these survivors are real and meaningful to each and every student. Their message of hope, love,
respect, and survival is internalized. The unique bond our students form with their survivors is evident
when our students escort the survivors to their cars, thanking them, shaking their hands, and even
hugging them goodbye.
Editinq and Creating the Movies
Upon completion of the interviews, the students begin to work on editing the lengthy raw footage. The
students feel connected to every aspect of each survivor's story, and at times they find themselves
memorizing poignant comments that their survivor had articufated. They find themselves reliving the
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experience and remembering the connection they felt at the live interview, every time they watch the
footage for editing. The students work in their interviewing groups to examine the recordings and put
together 20 minutes of essential material that tell the survivor's story with detaii, clarity, and sentiment.
The professional film editors assist the students with these films, and also produce and edit "Names,
Not Numbers,0: A Mavie in the Making"which follows the students, teachers, and survivors throughout
the process and produces a documentary which includes the students' testimonials and reflections.
Reflections
The students are prompted for their feedback at all stages of the project, in writing and in filmed
responses. These reflections are used in the above mentioned "Names, Not Numbers,0: A Movie in
the Making", are collated in an end of project"Reflections" document for each school, and help Names,
Not Numbers,0 INC assess reaching our goals and objectives.
Intergenerational Dinner and Film Screeninq
The students and their families have dinner with the Survivors and their families, and the school and
"Names, Not NumbersU INC" staff. They then watch the films that the students produced. The
screenings of the films have from 300-1000 participants for each School involved in the program.
LOCATION
• Miami Beach High School
• Fienberg-Fisher K-8
• Miami Beach Nautilus Middle School
• Hebrew Academy(RASG}
GRANT ACTIVITIES
----- ------ - _— --— •— — ____,
Activity Name i Activity Descriptio� Description of Service Recipients i No. Service
� Recipients
--- �------- ------ -- i-----
Miami Beach HS ' Program described Public High School students 30 -~'�
� �
above I participating in the program
---.�-- ---- ----- _-- ----------- ---- --
Fienberg Fisher K-8 � Program described �� Public Middle School students 25
� above � participating in the program
_ - -- ------- .-_ ___---- ---- ---- --- -.---------- --
Miami Beach i Program described Public Middle School students 30
Nautilus MS ' above i participating in the program
Hebrew Academy�Program described+Private Middle School students 25
(R A S G) i a b o v e � p a rt i c i p a t i n g i n t h e p r o g r a m i i
_.____ .----- '_ --- __— _L__------ _
____ _--------___ — _ —-�-------�
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GOA�S/OUTCOMES
--- --
` Outcome � Measure Target �Reporting Deadiine
-- --- ---------- ---- _ _- ---
Students exit the program Student testimonials and Every student After the Final Film
with a personal connection reflections captured participating 5creening Event
to their study of the during the project demonstrates
Holocaust profound learning
_�_. _—. ___---- - --- --------
Students learn skills of ; Long term impact study $% of students 5 year longitudinal
journalism and film making � of project alumni -how study
� many pursue careers in
film and journalism
__ --_.--- -- --.__ - -- --- ---- -- -
Students impacted Student testimonials and 70% of the i After the Final Film
positively, learning reflections captured students ; Screening Event
Resilience from the ; during the project articulate looking '�
Survivors I � at life more (
� � positively after
interacting with
� their Survivor
�__--._---- --- -_----- --- _ ---- _ ------ ------- �
STAFFING
,---
-----,---------
- -------_ __ _ _
Position Title ' Description/Responsibilities to Grant Program � Budget Description
— -__- ' ---_-- ----�------ --_
-�----__.� _:.
Videographer , Teach interview, filming and editing techniques. � 4000 per school
' Assist students in filming and editing. Elicit and film j
student reflections at all stages of the project to
incorporate into "Names, Not Numbers,0: A Movie in
the Making"
- - -- _---_____ _-_ _----- . - - _---- --
Film Editor , Complete(all post production) editing of the students 8000 per school
20 minute Survivor interview films. Produce and Edit �
the "Names, Not Numbers,0: A Movie in the Making"
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EXHIBIT 2
PROJECT BUDGET
--- - - ---- --. _ _--- ------
Budget Line Item __ Description _ Project Budget _
----- - — -
Staff Salar and Wages:
_ -- -__ - --- -
Fringe Benefits: Fica/Mica &
Health Insurance
�Consulting Services___ _ _
--------
Medication Co-Payments _ ____ ____ _ _ _ _ �
Teaching student participants $12,000 per school at 4 '
Professional Services professional interviewing, filming and Miami Beach schools.
editing techniques. Producing and
_ editin�c 2 films _ _ ___ _ ____
Marketin /Publici�dvertisin _ __
� Outside Services
Trainings/Workshops __
Materials/Supplies
Printin & Co inc�_ ___
Postage & Delivery
Egui�ment Rental/Purchase _
Utilities: Telephone, Internet,
Cable
-----------_._____---
Lease/Rent
Re airs/Maintenance
Insurance
� Transportation & Admission
�—_
; Waste/Garbage Collection __
Child Care_Subsi�__ _
'' TOTAL $48,000
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EXHIBIT 3
CITY OF MIAMI BEACH
GRANT QUARTERLY STATUS REPORT FORM
_ -- ---------- ---- ---___-----------
------- -----_---
, GRANT PROJECT No.:
�
r _ -----------.__..---_ _ - _ _-----
i GRANTEE NAME:
�! _._______. _--____
r GRANTEE ADDRESS:
I GRANTEE CONTRACT ADMINISTRATOR:
- —-_------_ _---_ _ -----�---------
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
REPORT PERIOD:
� Oct. 1 - Dec. 31 Cl Jan. 1 - Mar. 31 � Apr. 1 - Jun. 30 � Jul. 1 - Sept.30
Due Jan. 15 Due Ap. 15 Due Jul. 15 Due Oct. 10
GOALS/OUTCOMES:
_------ -- p - ---
--g-- _-- - -
Outcome Measure Tar et Accom lishments '
_-- - - —
�--- ----------- � To-Date �
--�-- _ -- -- �
—,---
',__._ ____- -- ;._.
- _ ---
__-- --- -__ _-- --'
PROBLEM ENCOUNTERED:
OTHER NOTABLE ITEMS:
G ra ntee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
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EXHIBIT 4
CITY OF MIAMI BEACH
GRANT REIMBURSEMENT REQUEST FORM
_ ____ _._---__ _ _____. ___---- -
GRANT PROJECT No.:
- -- - -
i
F --- ----------__ --- __-- _..
; GRANTEE NAME:
I
�_ ----- ---- — --
� GRANTEE ADDRESS:
---- -- _ ----- --__ __
GRANTEE CONTRACT ADMINISTRATOR:
--- ---.---------__ __ — -
GRANTEE CONTRACT ADMINISTRATOR'S
E-MAIL ADDRESS:
I REQUEST No.
�-- --- -- -
_ _ ___. _.___ - ---
!� Amount of Assistance: :
I�. _ _. �______.__ �
�_ Less Previous Total Disbursements:
._ __.W_.,.._.._._._ _._.- -
' Balance Available:
Funds Requested This �
Disbursement:
Certification of Payment: I certify that the above expenses were necessary and reasonable for
the completion of the Project and in accordance with this Agreement. I further warrant and
represent that these expenses have not been, and will not be, covered by any other third party
funding source, including under any other separate agreement between the City and Grantee.
Grantee
Report Prepared By:
Name Signature/Date
City of Miami Beach
Report Reviewed By:
Name Signature/Date
Page 23
Reso No. 2025-33696
EXHIBIT 5
ANTt-HUMAN TRAFFICKING AFFIDAVIT
In accordance with Section 787.06(13}, Florida Statutes, the undersigned, on behalf of Grantee hereby
attests under penalty of perjury that Grantee does not use coercion for labor or services as defined in
Section 787.06, Ftorida Statutes, entitled "Human Trafficking".
I understand that I am swearing or affirming under oath to the truthfulness of the claims made in this
affidavit and that the punishment for knowingly making a false statement includes fines and/or
imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Grantee.
GRANTEE: �
Names, Not Numbers Inc., a New York not-for-profit corporation.
74 V / 1 ose �r "s � 91� �vr�/ �i�� � er�'a � �6 -i
Name/Title: ' �'e (Address)
State of /VQGv ��r�
County of � pt�/ D
The foregoing instrument was acknowiedged before me by means of[� physical presence or 0 online
notarization, this 20�' day of ��vS?` 2025� by
1 oVa ;rcos2�b� r� ��S�/ , as �/►-� crb►'' --� , of Names, Nat Numbers
Inc., a New York not-for-profit corporation, known to me to be the person described herein, or who
us
produced��4s�D vr r �i9 2�5�f7�y as identification, and who �/did not take an oath.
NOTARY PUBLIC:
(Signature)
--���/Q-i► ��/�.'�'�
(Print Name)
My commission expires: 0�-h'b�-+'' 26���
AUW A HOFFIuUW
NOTAR�'PU8l1C STATE OF NEYV YORK
N0.01 M06212E33
aJALfFlED IN NEW YOAK COUNTY
COMMISSION IXPIRES OCT08ER 26,20?'
EXHIBiT 6
PROHIBiTION AGAINST CONTRACTING WITH FOREIGN COUNTRIES OF CONCERN
AFFIDAVIT
In accordance with Section 287.138, Florida Statutes, incorporated herein by reference, the
undersigned, on behalf of Grantee, hereby attests under penalty of perjury that Grantee does not meet
any of the following criteria in Paragraphs 2(a)-(c) of Section 287.138, Florida Statutes: (a} Grantee is
owned by a government of a foreign country of concern; (b) the government of a foreign country of
concern has a controlling interest in Grantee; or (c) Grantee is organized under the laws of or has its
principal place of business in a foreign country of concern.
I understand that I am swearing or affirming under oath, under penalties of perjury, to the truthfulness
of the claims made in this affidavit and that the punishment for knowingiy making a false statement
includes fines and/or imprisonment.
The undersigned is authorized to execute this affidavit on behalf of Grantee.
GRANTEE:
Names, Not Numbers Inc., a New York not-for-profit corporation.
�ict� ( �.S!-a � /t d-Sc'_�'I�2 f/ �D ��v!'�/ �-�s// �rl't�.cP � �--/
NamelTitle. Dire.c r (Address)
State of /UQv� TG�r'1
County of ��c.J /d ✓'/�
The foregoing instrument was acknowledged before me by means of ❑ physical presence or O online
n�rization, this ZG �" day of �vy �t,� ' 202� by
/�✓� CFrs 1,� /l�se,,����-- as Dr i-ecr6►-� - , of Names, Not Numbers
Inc., a New York not-for-profit cbrporation, known to me to be the person described herein, or who
produced VS Pa�s��.�r �A 26ys�y as identification, and who �/did not take an oath.
NOTARY UBLIC:
(Signa ure)
/7 (ati. � /%�!_vKWi,
(Print Name)
My commission expires: /0 26 �-z�
AlAN A HOFFMAN
N01AAY PUBUC STATE OF�E'N YORK
N0.OtHp6212E33
Q1IAUFlED IN NEW YORK COUNTI'
COMIIpSS10N EXPIAES OCTQBER 26,20 u
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GRANTS MANAGEMENT
DIVISION
DATE: August 15, 2025
To: Eric Carpenter, City Manager
FRonn: Krystal M. Dobbins, Grants Div. Director
Citywide Agreement FY 2024-2025
SUB�ECT: Names, Not Numbers, Inc.
DocuSigned by:
K stal Dobbins tlh.S 8/15/2025 10:28 PM E
Isadora Gonzalez °�"� 8/18/2025 10:22 AM E
Tameka Otto Stewart 6 i8i2o2s 3:01 PM ED
Jason Greene ase�n, 8/18/2025� 3:13 PM ED
For:
X City Manager's Signature
Other Signature
Comments:
Prolect:
To address the alarming world-wide uptick in antisemitism
and prejudice of all kinds
Grantee•
Names, Not Numbers, Inc.
Grant Amount•
$48,000
Budget Code Number:
011-9322-000353-90-400-592-00-00-00-
e urn o:
Krystal ext.26433