C7B-Waive Bidding-Execute Agreement w- Miami Rescue Mission Emergency Shelter BeCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution, waiving by 5/7ths vote, the competitive bidding process to contract with Miami Rescue
Mission for emeroencv shelter beds
Ensuring Workforce Housing for Key lndustry Workers is Available in Suitable Locations
Supporting Data: Gommunity Satisfaction Survey: 39o/o of businesses cited satisfaction with the
City's ability to address homelessness
ltem Sum dation:
Miami Rescue Mission (MRM) is an emergency shelter provider located in Miami. Since 2003, MRM has
provided the City with 15 shelter beds at a rate of $15 per bed. MRM's current contract expires
September 30,2015.
ln 2014, the City issued a Request For Proposals (RFP) for emergency shelter services. As a result of
this RFP, the City contracted with The Salvation Army, Camillus House, lnc., and Sundari
Foundation/Lotus House. The rates for the first year of the three-year contracts with these providers
range from $24.82 to $28.00 per bed per day. The cost rises by three (3) percent each subsequent
year.
Miami Rescue Mission has specialized in serving those homeless men (and occasionally women) who
have no legal identification and may present addiction and other issues (including arrest histories that
include violent offenses) that impede access to one of our other three contracted shelter providers.
More so, MRM has enabled placement of clients with physical disabilities (primarily wheelchair-bound)
rejected for placement by other shelters because the clients were deemed a liability to the shelter, its
operations and other clients.
The Administration is seeking a waiver of competitive bid for MRM because the shelter has agreed to
renew its contract at $16.50 per bed - which is $8.32 per bed per day less than the City's next lowest
price provider - and because it meets a critical need in providing a welcoming environment for clients
who would otherwise remain on the streets. ln addition, Miami Rescue Missionhas offered the
availability of additional beds at the same rate should the City need overflow beds. Other shelters
charqe a premium price of up to $30 per day per bed when in overflow status.
A$EITIDA fiw C 7R
Financial lnformation:
Financial lmpact Summary: Emergency shelter beds are currently funded in the General Fund
Grant Name/Project
General Fund/ Emergency Shelter Beds/
01 1 -0560-000349
Maria L. Ruiz, Department Director, Office of Housinq and Communitv Services, Extension 6491
AAIAMIBEACH tr^rE t-6-t{146
MIAMIBEACH
City of Miomi Beoch, I700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSIO MEMORANDUM
issionTO:Mayor Philip Levine and Members the City
FROM: Jimmy L. Morales, City Manager
DATE: May6,2015
SUBJECT: A RESOLUTION OF THE MAYOR CITY GOMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, WAIVTNG BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENTS, FTNDING SUCH WAIVER TO BE !N THE BEST INTEREST OF THE
CITY, AND AUTHORIZING THE CIry MANAGER, OR HIS DESIGNEE, TO NEGOTIATE
AND EXECUTE AN AGREEMENT WITH MIAMI RESCUE MISSION, INC., IN AN
AMOUNT NOT TO EXCEED $IOO,OOO PER YEAR FOR A PERIOD OF THREE (3)
YEARS, TO PROVIDE EMERGENCY SHELTER BEDS TO SERVE THE HOMELESS.
ADMI NISTRATION RECOMMEN DATION
Approve the resolution.
BACKGROUND
Miami Rescue Mission (MRM) is an emergency shelter provider located in Miami. Since 2003, MRM
has provided the City with 15 shelter beds at a rate of $15 per bed. MRM's current contract expires
September 30, 2015.
ln 2014, the City issued a Request For Proposals (RFP) for emergency shelter services. As a result of
this RFP, the City contracted with the following providers:
Each of these shelters offers a unique and distinct environment for the clients they serve:
. Camillus House serves single men and women including those with addiction and homeless
chronicity issue. Sundari Foundation (Lotus House) serves single women and women with children (male
children under 7) in a low-demand environmento The Salvation Army serves single men and women as well as families with children in
dedicated lodges within their campus next to Miami Jackson Senior High School
Each of the three shelters above has escalation clauses that increase the Year Two and Year Three
costs by three (3) percent each year:
Sundari Foundation (Lotus House
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City Commissioner Memorandum - Bid Waiver for Miami Rescue Mission
May 6, 201 5
3 pages
Miami Rescue Mission has specialized in serving those homeless men (and occasionally women) who
have no legal identification and may present addiction and other issues (including arrest histories that
include violent offenses) that impede access to one of our other three contracted shelter providers.
More so, MRM has enabled placement of clients with physical disabilities (primarily wheelchair-bound)
which were rejected for placement by other shelters because the clients were deemed a liability to the
shelter, its operations and other clients. One of these cases involved a man with amputated legs with
no legal status and no financial resources. Through MRM's willingness to provide him shelter, City
staff was eventually able to reunite him with his family in Central America.
The Administration is seeking a waiver of competitive bid for MRM because the shelter has agreed to
renew its contract at $16.50 per bed -- which is $8.32 per bed per day less than the City's next lowest
price provider - and because it meets a critical need in providing a welcoming environment for clients
who would otherwise remain on the streets. The annualized cost for the current roster of beds would
be $90,337.50. Rev. Ronald Brummitt, MRM's Executive Director, has reiterated that his organization's
mission is to serve the homeless. He feels that the City's contract supports his overall effort and, for
this reason, is willing to renew its contract at a rate that is considerably lower than those approved in
our last RFP. Rev. Brummitt also offered the availability of additional beds at the same rate should the
City need overflow beds. Other shelters charge a premium price of up to $30 per day per bed when in
overflow status.
The issue of waiver of competitive bid was taken before the Neighborhoods/Community Affairs
Committee on April 21, 2015. The Committee unanimously endorsed the waiver as serving the City's
best interests.
CONCLUSION
The Administration supports the bid waiver and fixed price contract of $16.50 per bed per day with
Miami Rescue Mission because of the agency's longstanding commitment to accept homeless clients
rejected or prohibited by other shelters as well as its overall cost effectiveness as compared to those
shelters currently contracted as a result of the 2014 RFP for emergency shelter services.
JLM/KGB/MLR
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Sundari Foundation (Lotus House
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, AS
WELL AS THE NEIGHBORHOOD AND COMMUNITY AFFAIRS COMMITTEE, AND
WAIVING, BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUTREMENTS,
FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY, AND
AUTHORIZING THE GITY MANAGER, TO NEGOTIATE AND EXECUTE AN AGREEMENT
WITH MIAMI RESCUE MISSION, INC., IN AN AMOUNT NOT TO EXCEED $IOO,OOO PER
YEAR, FOR A PERIOD OF THREE (3) YEARS, TO PROV|DE EMERGENCY SHELTER
BEDS TO SERVE THE HOMELESS.
WHEREAS, the City is committed to reducing homelessness in the community; and
WHEREAS, in order to reduce homelessness, the City provides a variety of services to
the homeless including street outreach, joint outreach with Police, provision of employment and
identification document services, relocation and emergency shelter placement; and
WHEREAS, the City has issued with Miami Rescue Mission since 2003 for the provision
of 15 emergency shelter beds serving homeless males, at a rate of $15 per bed, per day; and
WHEREAS, Miami Rescue Mission accepts shelter placements for clients without valid
government-issued identification, criminal histories and addiction histories; and
WHEREAS, the current contract with Miami Rescue Mission expires on September 30,
2015; and
WHEREAS, the City conducted a Request For Proposals (RFP) for emergency shelter
beds in 2014 which yielded sheltei'agi'eements three shelter providers: The Salvation Ai.my,
Camillus House, lnc. and Sundari Foundation (Lotus House); and
WHEREAS, the daily bed cost for these three shelters range from 924.82 to $28.00 per
day, per bed for contracted beds; and
WHEREAS, the three shelter providers agreed to three-year contracts, which escalate
their daily bed rates by three percent (3%) each subsequent year; and
WHEREAS, the Miami Rescue Mission has agreed to renew its contract for the City at a
rate of $16.50 per bed per day, or $8.32 per bed per day, less than the next lowest-priced
provider; and
WHEREAS, the Miami Rescue Mission's willingness to accept homeless clients who
may othenarise be rejected by other shelter providers because of identification, criminal history
or physical impairments, ensures that the City can place its most vulnerable and hardto-serve
homeless in shelter as the first step in ending their personal homelessness; and
WHEREAS, the City Manager recognizes that a bid waiver ensures the availability of the
beds currently available at Miami Rescue Mission while ensuring that the cost per bed is far less
than what is being currently paid to other contracted shelter providers; and
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WHEREAS, the Neighborhood/Community Affairs Committee unanimously endorsed the
bid waiver as serving the city's best interests at its April21, 2o1s meeting.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CIry COMMISSION OF
THE GITY OF MIAMI BEACH, FLORIDA, waiving by 5/7ths vote, the formal competitive
bidding requirements, finding such waiver to be in the interest of the City, and authorizlng theCity Manager, or his designee, to negotiate and execute an agreement witfr Miami Rescue
Mission, lnc., in an amount not too exceed $100,000 per year for a period of three (3) years, toprovide emergency shelter beds to serve the homeless.
PASSED AND ADOPTED this _day of 2015.
ATTEST:
RAFAEL E. GRANADO, CITY CLERK PHILIP LEVINE, MAYOR
APPR.OVED AS TO
F'ORM & LANGUAGE
& FOR EXEGUTION
4 - tl-rt
DateCity Attorney
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