C7G-Accept Funds Reconstruction Of Surface Lot 01A - Penrods At One Ocean DriveCOMMISSION IIEM SUMMARY
Gondensed Title:
A Resolution Accepting $40,050 From Penrod Brothers, lnc. For The Re-Design And Development Of
Construction Documents For The Reconstruction Of Surface Lot 01a - Penrods At One Ocean Drive.
The Office of Capital lmprovement Projects (ClP) approved a Service Order in the amount of $106,538.34 on
December 6,2013 to Milian Swain & Associates, lnc. (City's Consultant) to provide Professional Services to
develop construction documents for the reconstruction of Surface Lot 01A - Penrods at One Ocean Drive.
Pursuant to the Request for Qualifications (RFa) No. 01-09/10, adopted Resolution No. 2010-27415.
The original Service Order to the Consultant includes providing a survey, geotechnical investigation, design
services, permitting services, bidding and award services, and limited construction services. The design
drawings were submitted to CIP for scope review and approval at 30%, 60% and 90% completion levels on
March 17,2014; July 7, 2014, and October 24,2014 respectively. The City provided Penrods Brothers, tnc.
(Nikki Beach) with the drawings for their review and comment at each completion level.
On October 23,2014, CIP met with Mr. Steve Savola, a representative of Nikki Beach, to discuss the design of
the parking lot. Mr. Savola presented a conceptual plan developed by their consultant, Alfredo M. Carbonell,
P.E. lnc., which included building improvements and a new lay-out for the parking lot. The proposed lay-out
was significantly different from the one developed by the City's Consultant. CIP stated to Mr. Savola that this
new lay-out would modify the original design in its entirety. The City indicated that this would have to be sent
to the Planning and Zoning Department, Transportation Department, and the Green Space and Environmental
Divisions for their review and acceptance of the new lay-out. On October 24, 2014, our Consultant was
submitting the 90% completion plans as scheduled.
CIP obtained input from these City entities regarding the proposed lay-out for the parking lot presented by
Nikki Beach, and based on their comments, it was determined that the new design was feasible. This new
design includes the conversion of a green area into parking spaces, which would require review and approval
from the Design Review Board. Alfredo M. Carbonell, P.E., lnc. will be responsible for obtaining said approval.
The Department of Tourism, Culture, and Economic Development, the lease administrator for the City, advised
Nikki Beach that the City would consider changing the lay-out to satisfy their needs as long as they would pay
for the re-design cost to bring this new conceptual drawings up to 90% Completion Level, which was the
completion phase reached by the City's Consultant. The City's Consultant provided CIP a proposal for
redesigning of the 30, 60, and 90% plan development in the amount of $40,050. After several meetings to
review and negotiate the fees proposed by the City's Consultant, the City and Nikki Beach agreed that Nikki
Beach will pay the amount of $40,050 to the City for the accepted desiqn modifications.
Adv Board Recommendation:
Financial lnformation :
Build and maintain priority infrastructure with full accountability.
Supporting Data (Surveys, Environmental Scan, etc.):
The 2012 Customer Satisfaction Survey indicated that over 81o/o of residents rated recently completed capital
improvement proiects as "excellent" or
N/A
Financial lmpact Summary: Penrods Brothers, lnc. (Nikki Beach) has agreed to pay $40,050 for the re-
design cost to bring this new conceptual drawings up to g0% Completion Level, which was the completion
Max Sklar, ext. 6116
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AGENDA fiETT C7 G
DArE 5-6-I)MIAMIBEACH 184
MIAMIBEACH
City of Miomi Beoch, ,)700 Convention Center Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Me of the City mtsston
Jimmy Morales, City Manager
May 6, 2015
A RESOLUTION OF THE MAY
TO:
FROM:
DATE:
SUBJECT:AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
ADMINSITRATION TO ACCEPT $4O,O5O FROM PENROD BROTHERS, !NC.
FOR THE RE.DESIGN AND DEVELOPMENT OF CONSTRUCTION
DOCUMENTS FOR THE RECONSTRUCTION OF SURFACE LOT O,lA -
PENRODS AT ONE OCEAN DRIVE.
ADMINISTRATION RECOMM ENDATION
Adopt the Resolution.
BACKGROUND
The Office of Capital lmprovement Projects (ClP) approved a Service Order in the amount of
$106,538.34 on December 6, 2013 to Milian Swain & Associates, lnc. (City's Consultant) to
provide Professional Services to develop construction documents for the reconstruction of
Surface Lot 01A - Penrods at One Ocean Drive. Pursuant to the Request for Qualifications
(RFO) No. 01-09/1 0, authorized pursuant to Resolution No. 2010-27415.
The original Service Order to the Consultant includes providing a survey, geotechnical
investigation, design services, permitting services, bidding and award services, and limited
construction services. The design drawings (City's Conceptual Plan) were submitted to CIP for
scope review and approval at 30%, 60% and 90% completion levels on March 17, 2014; July 7,
2014, and October 24, 2014 respectively. The City provided Penrods Brothers, lnc. (Nikki
Beach) with the drawings for their review and comment at each completion level.
On October 23, 2Q14, CIP met with Mr. Steve Savola, a representative of Nikki Beach, to
discuss the design of the parking lot. Mr. Savola presented a conceptual plan developed by
their consultant, Alfredo M. Carbonell, P.E. lnc., which included building improvements and a
new lay-out for the parking lot (Nikki Beach Conceptual Plan). The proposed Nikki Beach
Conceptual Plan was significantly different from the one developed by the City's Consultant.
CIP stated to Mr. Savola that this new lay-out would modify the original design in its entirety.
The City indicated that this would have to be sent to the Planning and Zoning Department,
Transportation Department, and the Green Space and Environmental Divisions for their review
and acceptance of the new lay-out. On October 24, 2014, our Consultant was submitting the
90% completion plans as scheduled.
CIP obtained input from these City entities regarding the proposed Nikki Beach Conceptual
Plan, and based on their comments, it was determined that the new design was feasible. This
new design includes the conversion of a green area into parking spaces, which would requlre
185
Commission Memorandum
Penrods Redesign of Surface Lot 01A
May 6,2015
Page 2 of 2
review and approval from the Design Review Board. Alfredo M. Carbonell, P.E., lnc. will be
responsible for obtaining said approval.
The Department of Tourism, Culture, and Economic Development, the lease administrator for
the City, advised Nikki Beach that the City would consider changing the lay-out to accommodate
the Nikki Beach Conceptual Plan so long as Nikki Beach paid for the re-design cost to bring this
new conceptual drawings up to 90% Completion Level, which was the completion phase
reached by the City's Consultant.
The City's Consultant provided CIP a proposal for the cost of redesigning the City's Conceptual
Plan as requested by Nikki Beach, in the amount of $40,050. After several meetings to review
and negotiate the fees proposed by the City's Consultant, the City and Nikki Beach agreed that
Nikki Beach will pay the amount of $40,050 to the City for the accepted design modifications.
CONCLUSION AND RECOMMENDATION
The Administration recommends the Mayor and City Commission adopt the resolution
approving and authorizing the Administration to accept $40,050 from Penrods Brother, lnc.
(Nikki Beach) for the re-design cost to bring the Nikki Beach Conceptual Plan up to 90%
Completion Level, which was the completion phase reached by the City's Consultant.
JLM/KGB/MAS
T:\AGEN DA\201 S\May\TCED\Penrods\Penrods Memo.docx
186
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L-l
ONE OCEAN DRIVE, MIAMI BEACH,
iliifit brfrcl
t lin4v;vBe,o,tA,
FL 33139 | 305-538-1111 | www.nikkibeach.com
Aprit 1oth, 2015
City of Miami Beach
Tourism, Culture and Economic Development Department
1755 Meridian Avenue Suite 500
Miami Beach, FL 33139
Re: Surface Lot 1A- One Ocean Drive, New Layout Proposal
Attention Max Sktar:
Please be advised that Nikki Beach has agreed to provide check to City of Miami Beach for the
change order amount (S40k) from Milian, Swain & Associates. This change order atlows Milian,
Swain & Associates to redesign and bring up to 90% construction documents the proposed Nikki
Beach Surface Parking Lot Design by Atfredo M. Carbonett P.E. lnc.
Witt anything be needed from Nikki Beach in order for this resotution to be created and
adopted? Ptease advise so that we can expedite in a timely manner.
Thank you very much for your assistance.
-Nikki Beach Management
187
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
GITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE ADMINSITRATION TO ACCEPT $4O,O5O FROM PENROD
BROTHERS, INC. FOR THE RE-DESIGN AND DEVELOPMENT OF
CONSTRUCTION DOCUMENTS FOR THE RECONSTRUCTION OF
SURFACE LOT O1A- PENRODS AT ONE OCEAN DRIVE.
WHEREAS, the Office of Capital lmprovement Projects (ClP) approved a Service Order in
the amount of $106,538.34 on December 6,2013 to Milian Swain & Associates, lnc. (City's
Consultant) to provide Professional Services to develop construction documents for the
reconstruction of Surface Lot 01A - Penrods at One Ocean Drive, pursuant to the Request for
Qualifications (RFQ) No. 01-09/10, authorized pursuant to Resolution No. 2010-27415; and
WHEREAS, the original Service Order to the City's Consultant included providing a survey,
geotechnical investigation, design services, permitting services, bidding and award services, and
limited construction services; and
WHEREAS, the design drawings (City's Conceptual Plan) were submitted to CIP for scope
review and approval at 30%, 60% and 90% completion levels on March 17, 2014; July 7, 2014,
and October 24, 2014, respectively, and the City provided Penrods Brothers, lnc. (Nikki Beach)
with the City's Conceptual Plan for their review and comment at each completion level; and
WHEREAS, on October 23,2014, CIP met with Nikki Beach to discuss the design of the
parking lot and Nikki Beach presented a conceptual plan developed by their consultant, Alfredo M.
Carbonell, P.E. lnc., which included building improvements and a new lay-out for the parking lot
(Nikki Beach Conceptual Plan); and
WHEREAS, the proposed Nikki Beach Conceptual Plan was significantly different from the
City's Conceptual Plan and therefore had to be submitted to the City's Planning and Zoning
Department, Transportation Department, and the Green Space and Environmental Divisions for
their review and approval; and
WHEREAS, it was determined that the Nikki Beach Conceptual Plan was feasible, but
would require review and approval from the Design Review Board, because it includes the
conversion of a green area into parking spaces, for which Nikki Beach will be responsible for
obtaining said approval; and
WHEREAS, the Department of Tourism, Culture, and Economic Development, lease
administrator for the City, advised Nikki Beach that the City would consider changing the design to
accommodate the Nikki Beach Conceptual Plan so long as Nikki Beach paid for the re-design cost
to bring the Nikki Conceptual Plan drawings up to 90% Completion Level (Redesign Costs), which
was the completion phase reached by the City's Consultant; and
WHEREAS, the City's Consultant provided CIP a proposal for the Redesign Costs, in the
amount of $40,050, and Nikki Beach agreed to pay for said Redesign Costs.
188
NOW, THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approve and authorize the
Administration to accept $40,050 from Penrod Brothers, lnc. for the re-design and development of
construction documents for the reconstruction of Surface Lot 01A - Penrods at One Ocean Drive.
PASSED and ADOPTED this day of
ATTEST:
Rafael E. Granado, City Glerk
T:\AGE NDAV0 1 S\May\TCED\Penrods\Penrods RESO.docx
Philip Levine, Mayor
2015.
189