C7K-Terminate RFP And Issue New RFP Elevator Inspections And Plans Review ServicCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND GITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO TERMINATE RFP NO.2015.095.
MT FOR ELEVATOR INSPECTTONS AND PLANS REVTEW SERVTCES (GIVEN THAT NO PROPOSALS
WERE RECEIVED IN RESPONSE HERETO), AND APPROVTNG THE ISSUANCE OF A NEW REQUEST
FOR PROPOSAL (RFP) NO. 2015-176-JR FOR ELEVATOR TNSPECTTONS AND PLANS REVTEW
SERVICES; FURTHER AUTHORIZING A CONTINUING MONTH.TO.MONTH EXTENSION OF
CONTRACT NUMBER ITB 33.11112FOR ELEVATOR INSPECTIONS.
Key lntended Outcome Supported:
Maximize The Miami Beach Brand As A World Class Destination
Data Environmental Scan. etc: N/A
Item Summary/Recommendation :
On May 9, 2012, the City Commission approved the contract with Miami Elevator lnspections, lnc., A-1
Elevator lnspection, lnc., and Up & Down Elevator lnspections pursuant to ITB 33-11112, for Elevator
lnspection Services. The agreement with these firms is currently effective through May 30, 2015 and no
further options for renewal are available.
On February 11,2015, the City Commission approved to issue the Request for Proposals (RFP) No. 2015-
095-MT. On February 13,2015, the RFP was issued. A voluntary pre-proposal conference to provide
information to the proposers was held on February 27,2015. RFP responses were due on March 16,2015.
There were no responses to the solicitation.
Given that these services are still needed by the Building Department, a new solicitation needs to be issued
to establish a new contract. ln the interim, the current agreement for inspections should be continued on a
monthto-month basis.
RECOMMENDATION
The Administration recommends that the Mayor and Commission terminates RFP no. 2015-095-MT for
Elevator lnspections and Plans Review Services; authorize the issuance of RFP 2015-176-JR for Elevator
lnspections and Plans Review Services (attached) and continue a monthto-month extension of contract
number ITB 33-1 1l12for elevator inspections.
Advisory Board Recommendation:
N/A
Financial lnformation:
Source of
Funds:
Amount Account
1
2
OBPI Total
Financial lmoact Summarv:
City Clerk's Office Legislative Tracking:
Alex is, Extension 6641
1 S\May\PROCUREMENT\RFP-201 5-095-MT Elevator I
MIAMIBEACH AGENDA fiEM c7 k
D^TE 5-6'({278
MIAMI BEACH
City of Miomi Beoch, 1700 Convention Center Drive, Miomi Beoch, Florido 33I 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
Mayor Philip Levine and Members
Jimmy L. Morales, City Manager
DATE: May 6, 2015
SUBJECT: A RESOLUTION OF THE MA AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AC NG THE RECOMMENDATION OF THE CITY
MANAGER TO TERMINATE RFP NO. 2015.095-MT FOR ELEVATOR
INSPECTIONS AND PLANS REVTEW SERVTCES (GTVEN THAT NO PROPOSALS
WERE RECEIVED IN RESPONSE HERETO), AND APPROVING THE ISSUANCE
oF A NEW REQUEST FOR PROPOSAL (RFP) NO.2015-176-JR FOR ELEVATOR
INSPECTIONS AND PLANS REVIEW SERVICES; FURHTER AUTHORIZING A
CONTINUING MONTH.TO-MONTH EXTENSION OF CONTRACT NUMBER ITB
33-1 1 I 12 FOR ELEVATOR I NSPECTIONS.
ADMIN!STRATION RECOMMEN DATION
Terminate RFP No.2015-095-MT for Elevator lnspections and Plans Review Services;
authorize the issuance of a new RFP no. 2015-176-JR for Elevator lnspections and Plans
Review Services and continuing month-to-month extension of contract number llB 33-11112
for elevator inspections.
KEY INTENDED OUTCOME SUPPORTED
Build and Maintain Priority lnfrastructure with Full Accountability
FUNDING
N/A
BACKGROUND
On May 9, 2012, the City Commission approved the contract with Miami Elevator lnspections,
lnc., A-1 Elevator lnspection, lnc., and Up & Down Elevator lnspections pursuant to ITB 33-
11112, for Elevator lnspection Services. The agreement with these firms is currently effective
through May 30, 2015 and no furhter options for renewal are available.
On February 11,2015, the City Commission approved to issue the Request for Proposals
(RFP) No. 2015-095-MT. On February 13, 2015, the RFP was issued. A voluntary pre-
proposal conference to provide information to the proposers was held on February 27, 2015.
RFP responses were due on March 16,2015. There were no responses to the solicitation.
Given that these services are still needed by the Building Department, a new solicitation needs
to be issued to establish a new contract. ln the interim, the current agreement for inspections
should be continue on a month-to-month basis.
SCOPE OF SERVICES
Please Reference RFP 2015-176-JR for Elevator lnspections and Plans Review Services
(attached).
TO:
FROM:
the City
279
Commission Memorandum - RFP No. 2015-095-MR: Elevator lnspections & Plans Review
May 6, 2015
Page 2
MIN!MUM QUALIFICATIONS
Please Reference RFP 2015-176-JR for Elevator lnspections and Plans Review Services
(attached).
MINIMUM DOCUM ENTATION SU BMITTAL REQUI REM ENTS
Please Reference RFP 2015-176-JR for Elevator lnspections and Plans Review Services
(attached).
EVALUATION/SELECTION PROCESS: CRITERIA FOR EVALUATION
Please Reference RFP 2015-176-JR for Elevator lnspections and Plans Review Services
(attached).
CONCLUSION
The Administration recommends that the Mayor and Commission terminates RFP no. 2015-
095-MT for Elevator lnspections and Plans Review Services; authorize the issuance of RFP
2015-176-JR for Elevator lnspections and Plans Review Services (attached) and continue a
month-to-month extension of contract number ITB 33-11l12for elevator inspections.
ATTACHMENTS
RFP 2015-176-JR for Elevator lnspections and Plans Review Services.
JLM/JMJ/MF/AD/JVR
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280
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAM! BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THECIry MANAGER TO TERMINATE RFP NO. 2015.095.MT FOR ELEVATOR
INSPECTIONS AND PLANS REVIEW SERVICES (GIVEN THAT NO
PROPOSALS WERE RECEIVED IN RESPONSE HERETO), AND APPROVING
THE ISSUANCE OF A NEW REQUEST FOR PROPOSALS (RFP) NO. 2015.
176-,R FOR ELEVATOR INSPEGTIONS AND PLANS REVIEW SERVICES;
AND AUTHORIZING A MONTH.TO.MONTH EXTENSION OF CONTRACT
NUMBER lTB 33.11112FOR ELEVATOR INSPECTIONS.
WHEREAS, Request for Proposals No. 2015-095-MT, for Elevator lnspections
and Plans Review Services, was issued on February 13, 2015, with a deadline for
receipt of proposals of March 16,2015 (the RFP); and
WHEREAS, a pre-proposal conference to provide information to the proposers
was held on February 27 ,2015; and
WHEREAS, there were no proposals received in response to the RFP; and
WHEREAS, the City Manager recommends the reissuance of a new Request for
Proposals (RFP); and
WHEREAS, the City Manager also recommends a month-to-month extension of
Contract Number ITB 33-1 1l12for Elevator lnspections.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAM! BEACH, FLORIDA, that the Mayor and City
Commission hereby accepts the recommendation of the City Manager to terminate RFP
No. 2015-095-MT for Elevator lnspections and Plans Review Services (given that no
proposals were received in response hereto), and approving the issuance of a new
Request for Proposals (RFP) No. 2015-176-JR for Elevator lnspections and Plans
Review Services; and authorizing a month-to-month extension of contract number ITB
33-1 1 I 12 for Elevator lnspections.
PASSED AND ADOPTED this
ATTEST:
day of 2015.
Rafael E. Granado, City Clerk Philip Levine, Mayor
APPROVED A,S TO
FORM & LANGUAGE
'Lo,'-li
-
Dote
EXECUTION\^4ft FPR
J_i )
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281
REQUEST FOR PROPOSALS (RFP)
ETEVATOR INSPECTION AND PLAN REVIEW SERVICES
RFP No. 2OI 5-176-JR
RFP ISSUANCE DATE: MAY 1,2015
PROPOSALS DUE: JUNE 2,2015 @ 3:00 PM
ISSUED BY:
MIAMIBEACH
Joe V. Rodriguez, CPPB, FCCI/I, Procurement Coordinotor
PROC UREMENT DEPARTMENT
1700 Convention Center Drive, Miomi Beoch, FL 33139
305 .67 3 .7 000 x.6263 | Fox: 7 86.39 4.5 49 4 | ioerodriguez@miomibeochfl. gov
282
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TABLE OF CONTENTS
SOLICITATION SECTIONS :PAGE
0100 NoT uTtLtzED ......... .......... N/A
0200 TNSTRUCTTONS TO PROPOSERS & GENERAL CONDTTTONS ................................3
O3OO PROPOSAL SUBMITTAL INSTRUCTIONS & FORMAT ..........10
0400 PRoPoSAL EVALUATTON ....... ............12
APPENDICES: PAGE
APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS ...,....14
APPENDIX B "NO PROPOSAL" FORM .......,21
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS .........,,,,..,.,,23
APPENDIX D SPECIAL CONDITIONS ........... ,..,.....,.,...25
APPENDIX E COST PROPOSAL FORM .,....27
APPENDIX F INSURANCE REQUIREMENTS ,,..,,,,......29
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SECTION ()2OO INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS
1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the
means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the
"proposal") to the City for the City's consideration as an option in achieving the required scope of services and
requirements as noted herein. All documents released in connection with this solicitation, including all appendixes
and addenda, whether included herein or released under separate cover, comprise the solicitation, and are
complementary to one another and together establish the complete terms, conditions and obligations of the
Proposers and, subsequently, the successful Proposer(s)(the "contractor[s]")if this RFP results in an award,
The City utilizes PublicPurchase (! rywlublepulqhase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective
Proposer who has received this RFP by any means other than through PublicPurchase must register immediately
wilh PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE.
The City of Miami Beach is accepting Proposals from those qualified parties interested in providing the City with
Elevator lnspection and Plan review Services for the City of Miami Beach Building Department on an "as needed
basis" and an on-going basis from a successful proposer that will provide these services in a timely manner.
3. SOLICITATION TIMETABLE. The tentative schedule for thls solicitation is as follows:
4. PROCUREMENT CONTACT. Any questions or clarifications concerning this solicitation shall be submitted to the
Procurement Contact named herein, in writing, with a copy to the City Clerk's Office, Rafael E. Granado via e-mail:
RafaelGranado@miamibeachfl.qov ; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all
correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days
prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be
sent to all prospective Proposers in the form of an addendum.
Procurement Contact:Telephone:Email:
Joe V. Rodriguez, CPPB, FCCM 305-673-7490, EXT 6263 ioerodriquez@miamibeachfl.sov
Additionally, the city clerk is to be copied on all communications via e-mail at:
Rafaelq ranado@miamibeachfl .qov; or via facsimile: 786-394-4 1 88,
RFP lssued May 1,2015
Pre-Proposal Meeting May 20, 2015 @ 10:00 AM
Deadline for Receipt of Questions June 4,2015 @ 5:00PM
Responses Due June 25, 2015 @ 3:00 PM
Evaluation Committee Review TBD
Proposer Presentations TBD
Tentative Commission Approval Authorizing Negotiations TBD
Contract Negotiations Following Commission Approval
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5. PRE-PROPOSAL MEETING 0R SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or
site visit(s) may be scheduled.
A Pre-PROPOSAL conference will be held as scheduled in Solicitation Timeline above at the following address:
City of Miami Beach
City Hall - 4ttt Floor
City Manager's Small Conference Room
1700 Convention Center Drive
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow
these steps:
(1) Dialthe TELEPHONE NUMBER: 1- 888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER, 4142489#
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFP expressing their intent to participate via telephone,
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). Only questions answered by written addenda will be binding and may supersede
terms noted in this solicitation. Addendum will be released through PublicPurchase.
7. CONE OF SILENCE. Pursuant to Section 2-4BO of the City Code, all procurement solicitations once advertised
and until an award recommendation has been fonruarded to the City Commission by the City Manager are under the"Cone of Silence." The Cone of Silence ordinance is available at
http://librarv.municode.com/index.aspx?clientlD= 13097&statelD=9&statename=Florida. Any communication or
inquiry in reference to this solicitation with any City employee or City official is strictly prohibited with the of exception
communications with the Procurement Director, or his/her administrative staff responsible for administering the
procurement process for this solicitation providing said communication is limited to matters of process or procedure
regarding the solicitation. Communications regarding this solicitation are to be submitted in writing to the
Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov.
L SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http ://web. m iamibeachfl.qov/procu remenUscroll. aspx?id=235'l 0
. CONE OF S|LENCE.... CITY CODE SECTION 2486. PROTEST PROCEDURES CITY CODE SECTION 2-371r DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THR0UGH2-485.3
o LOBBYIST REGISTMTION AND DISCLOSURE 0F FEES.... CITY CODE SECTIONS 2-481 THROUGH 2-406
o CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2487
o CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT
ISSUES. ,. . ., .. . . , CITY CODE SECTION 2.488
o REQUIREMENT FOR CITY CONTRACTORS T0 PROVIDE EQUAL
BENEFITS FOR DOMESTIC PARTNERS...... CITY CODE SECTION 2-373
r LIVING WAGE REQUIREMENT.....,.,.,. CITY CODE SECTIONS 2407 THROUGH2-410
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o PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND
CONTROLLED BY VETEMNS AND TO STATE-CERTIFIED SERVICE-
DISABLED VETEMN BUSINESS ENTERPRISES CITY CODE SECTION 2-374. FALSE CLAIMS ORDINANCE.... CITY CODE SECTION 7O.3OO
o ACCEPTANCE 0F GIFTS, FAVORS & SERVICES.... CITY CODE SECTION 2449
9. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the
deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar day's written
notice of any such postponement to all prospective Proposers through PublicPurchase.
10. PROTESTS. Protests concerning the specifications, requirements, and/or terms; or protests after the proposal
due date in accordance with City Code Section 2-371, which establishes procedures for protested proposals and
proposed awards. Protests not submitted in a timely manner pursuant to the requirements of City Code Section 2-
371 shall be barred.
11. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City of Miami Beach Ordinance No. 2011-
3748, the City shall give a five (5) point preference to a responsive and responsible Proposer which is a small
business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise.
12. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Propose(s)
s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manage/s
recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami
Beach City Code Section 2-369, including the following considerations:
(1) The ability, capacity and skill of the Proposer to perform the contract.
(2) Whether the Proposer can perform the contract within the time specified, without delay or interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the Proposer.
(a) The quality of performance of previous contracts.
(5) The previous and existing compliance by the Proposer with laws and ordinances relating to the contract,
The City Commission shall consider the City Manager's recommendation and may approve such
recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and
select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all
Proposals. Upon approval of selection by the City Commission, negotiations between the City and the selected
Propose(s) will take place to arrive at a mutually acceptable Agreement.
The City may award up to three vendors (primary, secondary, tertiary), as available, by line item, by group or in its
entirety. The City will endeavor to utilize vendors in order of award. However, the City may utilize other vendors in
the event that: 1) a contract vendor is not or is unable to be in compliance with any contract or delivery requirement;
2) it is in the best interest of the City to do so regardless of reason,
13. ACCEPTANCE OR REJECTION OF PROPOSALS. The City reserves the right to reject any or all proposals
prior to award. Reasonable efforts will be made to either award the Contract or reject all proposals within one-
hundred twenty (120) calendar days after proposals opening date, A Proposer may not withdraw its proposals
unilaterally before the expiration of one hundred and twenty (120) calendar days from the date of proposals opening.
14. PROPOSER'S RESPONSIBILITY. Before submitting a Proposal, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
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and requirements affecting the full performance of the contract. lgnorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
15. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of Proposals,
or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and
expense) of the Proposer, and shall not be reimbursed by the City.
16. RELATIONSHIP TO THE CITY. lt is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
17. TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes.
18. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will
be at the Proposer's risk and may result in the Proposal being non-responsive.
19. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. lnvoices must be
consistent with Purchase Order format.
20. PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its
officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for,
or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the
performance of the contract, including its use by the City of Miami Beach, Florida. lf the Proposer uses any design,
device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception,
that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in
any way involved in the work.
21. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes, Lack of
knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained,
experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to
furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently
required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all
licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force
and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a
material breach of this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or
services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation
and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all
applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the
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Proposer, or its officers, employees, contractors, and/or agents, for failure to comply with applicable laws.
22. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
23. ANTI'DlSCRlMlNATI0N. The Proposer certifies that he/she is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin.
24. DEMONSTRATION OF COMPETENCY.
A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation,
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach.
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of
the City.
F. The City may require Proposer s to show proof that they have been designated as authorized representatives
of a manufacturer or supplier, which is the actual source of supply. ln these instances, the City may also require
material information from the source of supply regarding the quality, packaging, and characteristics of the
products to be supply to the City.
25. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or othenruise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
26. LAWS, PERMITS AND REGULAT!0NS, The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws,
27. OPTIONAL CONTRACT USAGE. When the successful Proposer (s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
28. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. lt is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor, However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
29. DISPUTES. ln the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from the award of this solicitation; then
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B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation; then
D. The Proposer's proposal in response to the solicitation.
30. INDEMNIFICATION. The contractor shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the
performance of the agreement by the contractor or its employees, agents, servants, partners, principals or
subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate
proceedings, and shall pay all costs, judgments, and attorney's fees which may be incurred thereon. The contractor
expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided
by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall
survive the expiration or termination of this Agreement.
31. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded, Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by
the City and the contractor.
32. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Ar1,.1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as othenrvise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
requirements for retaining public records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
33. MODIFICATIONAMTHDMWALS OF PROPOSALS. A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said
expiration date, and letters of withdrawal received after contract award will not be considered,
34. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in
this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and
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clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any
or all exceptions and alternatives. ln cases in which exceptions and alternatives are rejected, the City shall require
the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to (as
said term and/or condition was originally set forth on the RFP).
35. ACCEPTANCE OF GIFTS. FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of
monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or
service that might reasonably tend improperly to influence him in the discharge of his official duties.
Balance of Page lntentionallv Left Blank
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PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque,
sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10)
bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information
should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation
number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through
email or facsimile, are not acceptable and will be rejected.
2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids.
Any Bid received after the deadline established for receipt of proposals will be considered late and not be
accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays,
natural or othenruise.
3. PROPOSAL FORMAT, ln order to maintain comparability, facilitate the review process and assist the Evaluation
Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in
accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated
below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a
table of contents with page references. Proposals that do not include the required information will be deemed non-
responsive and will not be considered.
Cover Letter & Minimum Qualifications Requirements
1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum
qualifications requirements established in Appendix C, Minimum Requirements and Specifications.
Experience & Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience
and proven track record of providing the scope of services similar as identified in this solicitation, including experience in
providing similar scope of services to public sector agencies. This experience should include at least three (3) years in
providing services outlined in the RFP, For each prolect (at least three) that the proposer submits as evidence of similar
experience, the following is required: project description, agency name, agency contact, contact telephone & email, and
yea(s) and term of engagement.
2.2 Qualifications of Proposing Firm's Team Members. Proposer shall include resumes, copies of licenses and
certifications for Elevator lnspectors, Plan Reviewers, and all key personnel to be used for services under this contract.
Resumes of each individual team member shall include education, experience, and any other pertinent information that
will assist in determining the qualifications.
2.3 Financial Capacity. Each proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report
(SOR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of
the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the
Proposer. The Proposer shall request the SQR repoft from D&B at:
hftps://supplierportal.dnb.com/webapp/wcs/stores/servleUsupplierPortal?storeld=11696
RFP 20 r 5-r Z6-lR to
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Proposals are responsible for the accuracy of the information contained in its SQR. lt is highly recommended
that each proposer review the information contained in its SQR for accuracy prior to submitta! to the City and as
early as possible in the solicitation process. For assistance with any portion of the SQR submittal process,
contact Dun & Bradstreet at800-424-2495.
Approach and Methodology
Submit detailed information on how Proposer plans to accomplish the required scope of services, including detailed
information, as applicable, which addresses, but need not be limited to: implementation plan, project timeline,
phasing options, testing and risk mitigation options for assuring project is implemented on time and within budget.
Firms selected under this RFP will not be able to perform private elevator inspections and testing services for
private clients for the duration of the contract with the City of Miami Beach. Proposer must divest itself of all such
services at the time it is selected. Proposer shall include a statement indicating Proposer's understanding of this
preclusion and acceptance that provision and either does not provide such services in the City of Miami Beach or
will divest itself of all such services at the time it is selected.
Cost Proposal
Submit a completed Cost Proposal Form (Appendix E).
Note: After proposal submittal, the City reserves the right to require additional information from Proposers (or
Proposer team members or sub-consultants) to determine: qualifications (including, but not limited to, litigation
history, regulatory action, or additional references); and financial capability (including, but not limited to, annual
reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years).
Balance of Pase lntentionallv Left Blank
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PROPOSAL EVALUATION
1, Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
Proposal in accordance with the requirements set forth in the solicitation. lf further information is desired, Proposers
may be requested to make additional written submissions of a clarifying nature or oral presentations to the
Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. lt is important
to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation
Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2
Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City
Commission.
2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the
Evaluation Committee results by the Procurement Department. An Evaluation Committee, appointed by the City
Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established below for
Step 1, Qualitative Criteria. ln doing so, the Evaluation Committee may:
. review and score all proposals received, with or without conducting interview sessions; or. review all proposals received and short-list one or more Proposers to be further considered during
subsequent interview session(s) (using the same criteria).
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive
additional quantitative criteria points to be added by the Department of Procurement Management to those points
earned in Step 1, as follows.
Cost Proposal
Veterans Preference
4. Cost Proposal Evaluation. The cost proposal points shall be developed in accordance with the following formula:
Sample Obiective Formula for Cost
Vendor
Vendor
Cost
Proposal
Example Maximum
Allowable Points
(Points noted are for
illustrative purposes only.
Actual points are noted above.)
Formula for Calculating Points
(lor,vest cost / cost of proposal being
evaluated X maximum allowable points =
awarded points) Round to
Total Points
Awarded
Vendor A $100.00 20 $100 / $100 X20 = 20 20
Vendor B $150.00 20 $100/$150X20=13 13
Vendor C $200.00 20 $100/$200X20=10 10
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5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Procurement Department. Step 1 and 2 scores
will be converted to rankings in accordance with the example below:
. Final Ranking is presented to the City Manager for further due diligence and recommendation to the City
Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager
has made his recommendation to the City Commission, which may be different than final ranking results,
Balance of Page lntentionallv Left Blank
Commiftee
Member 1
Step 1
Points 82 76 80
Step 2
Points 22 15 12
Total 104 91 92
Rank 1 3 2
Commlttee
Member 2
Step 1
Points 79 85 72
Step 2
Points 22 15 12
Total 101 '100 84
Rank 1 2 3
Committee
Member 2
Step 1
Points 80 7A 66
Step 2
Points 22 15 12
Total 102 89 78
Rank 1 2 3
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APPENDIX A
MIAMIBEACH
Proposo I Certificotion,
auestionnoire &
Req uire ments Affid ovit
RFP 201 5-176-JR
ELEVATOR INSPECTION AND PLAN
REVIEW SERVICES
PROCU REMENT DEPARTMENT
I200 Convention Center Drive
Miomi Beoch, Florido 33.l39
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Solicitation No:
RFP 2015.176.JR
Solicitation Title:
ELEVATOR INSPECTION AND PLANS REVIEW SERVICES
Procurement uontact:
JOE V. RODRIGUEZ. CPPB. FCCM
Tel:
305-673-7000 x.6263
Email:
ioerod riouez@miamibeachfl.oov
PROPOSAL CERTIFICATION, QUESTIONNAIRE & REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from
Proposers in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements
Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed.
1. General Proposer lnformation,
FII(M NAME:No of Employees
No of Years in Business:No of Years in Business Locally:
OTHER NAME(S) PROPOSER HAS OPERATED UNDER IN THE LAST 1O YEARS:
FIRM PRIMARY ADDRESS (HEADQUARTERS):
CITY:
STATE:ZIP L;UUts:
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE:ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EII/AIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems
necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements.
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3.
Veteran Owned Business. ls Proposer claiming a veteran owned business status?I l ves f--l r,ro
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that flrm
is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States
federal government, as required pursuant to ordinance 2011-3748.
Conflict Of lnterest. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family
member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must
disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the
Proposer entity or any of its affiliates.
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member
(spouse,parent,sibling,andchild)whoisalsoanemployeeoftheCityofMiamiBeach. Proposersmustalsodisclosethenameof
any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of
its affiliates.
Litigation History. Respondent shall submit a statement of any litigation or regulatory action that has been filed against your
firm(s) in the last ten years. lf an action has been filed, state and describe the litigation or regulatory action filed, and identify the
court or agency before which the action was instituted, the appllcable case or file number, and the status or disposition for such
reported action. lf no litigation or regulatory action has been filed against your firm(s), provide a statement to that effect. lf "No"
litigation or regulatory action has been filed against your firm(s), please provide a statement to that effect. Truthful and complete
answers to this question may not necessarily disqualify a firm from consideration but will be a factor in the selection
process. Untruthful, misleading or false answers to this question shall result in the disqualification of the firm for this
project.
SUBMITTAL REQUIREMENT: Prime Respondent shall submit history of litigation or regulatory action filed against respondent, or
any respondent team member firm, in the past ten (10) years. lf Respondent has no litigation history or regulatory action in the past
'10 years, submit a statement accordingly.
References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed work
similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
lndividual Name & Title, 3) Address, 4) Telephone, 5) Contact's Email and 6) Narrative on Scope of Services Provided.
Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or had
a contract cancelled due to non-performance bv anv oublic sector aoencv?
I---l vrs 'l---l
No
SUBMITTAL REQUIREMENT: lf answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to
action(s).
Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform
laws, as codifled in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions,
as prescribed therein, including disqualification of their Proposals, in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
Code of Business Ethics. Pursuant to City Resolution N0.2000-23879, each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Department of Procurement Management with its
proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply
with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics
4
5.
7,
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o
provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. ln lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance, the City of Miami Beach Code of
Ethics, available at www. miamibeachfl .gov/procuremenU.
Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers
shall be required to pay all employees who provide services pursuant to this Agreement, the hourly living wage rates listed below:
. the hourly living rate will be $11.62/Hour with health benefits of at least $1.69/Hour, and $13.3'1/Hour without
benefits.
The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation
using the Consumer Price lndex for all Urban Consumers (CPl-U) Miami/Ft. Lauderdale, issued by the U.S. Department of Labols
Bureau of Labor Statistics. Notwithstanding the preceding, no annual index shall exceed three percent (3%). The City may also, by
resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement
same (in a particular year).
Proposers' failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may,
at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties
and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is
available at www.miamibeachfl .gov/procuremenU.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
to the living wage requirement.
Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitlvely solicited
contracts valued at over $100,000 whose contractors maintaln 51 or more full time employees on their payrolls during 20 or more
calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business
with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide "Equal Benefits" to their
employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a
Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees located in the United
States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami
Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
[__l ves [-l r,ro
B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners* or to
domestic partners of employees?
l--_l vrs [---l r'ro
c. Please check all benefits that apply to your answers above and list in the "othei' section any additional
benefits not already specified. Note: some benefits are provided to employees because they have a spouse or
domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic
partner, such as medical insurance.
BENEFIT Firm Provides for
Employees with
Spouses
Firm Provides for
Employees with
Domestic Partners
Firm does not
Provide Benefit
Health
Sick Leave
Familv Medical Leave
Bereavement Leave
lf Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To
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10.
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the City
Manager, or his designee. Approval is not guaranteed and the City Manage/s decision is final. Further information on the Equal
Benefi ts requirement is available at www.miamibeachfl.gov/procuremenU.
Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a
person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit
a proposal, proposal, or reply on a conhact to provide any goods or services to a public entity; may not submit a proposal,
proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit
proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity
in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of
being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees
with the requirements of Section 287 .133, Florida Statutes, and certifies it has not been placed on convicted vendor list.
Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of
Addendum section ceilfles that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure
to obtain and acknowledge receipt of all addendum may result in proposal disqualification.
lnitial to Confirm
Receiot
Initial to Confirm
Receinl
lnitial to Confirm
Receiot
Addendum 1 Addendum 6 Addendum '1'1
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
lf additional confirmation of addendum is required, submit under separate cover.
11.
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The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the "City") for the recipient's convenience.
Any action taken by the City in response to Proposals made pursuani to this solicitation, or in making any award, or in failing or refusing to
make any award pursuant to such Proposals, or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after
issuance of an award, shall be without any liability or obligation on the part of the City.
ln its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and
may accept proposals which deviate from the solicitation, as it deems appropriate and in its best interest. ln its sole discretion, the City may
determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation,
Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including
financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's afflliates, officers,
directors, shareholders, partners and employees, as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposers. lt is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete. The City does not provide any assurances as to the accuracy of any
information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposers should
rely exclusively on their own investigations, interpretations, and analyses. The solicitation is being provided by the City without any warranty
or representation, express or implied, as to its content, its accuracy, or its completeness. No warranty or representation is made by the City
or its agents that any Proposal conforming to these requirements will be selected for consideration, negotiation, or approval.
The City shall have no obligation or liability with respect to this solicitation, the selection and the award process, or whether any award will be
made. Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is totally
relying on this Disclosure and Disclaimer, and agrees to be bound by the terms hereof. Any Proposals submitted to the City pursuant to this
solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal.
This solicitation is made subject to correction of errors, omissions, or withdrawal from the market without notice. lnformation is for guidance
only, and does not constitute all or any part of an agreement.
The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable
definitive agreements pe(aining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties. Any response to this solicitation may be accepted or rejected by the City for any reason, or for no
reason, without any resultant liability to the City.
The City is governed by the Governmentin-the-Sunshine Law, and all Proposals and supporting documents shall be subject to disclosure as
required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confldential to the extent permitted by
Florida Statutes, until the date and time selected for opening the responses. At that time, all documents received by the City shall become
public records.
Proposers are expected to make alldisclosures and declarations as requested in this solicitation. By submission of a Proposal, the Proposer
acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement
information contained in the Proposal, and authorizes the release to the City of any and all information sought in such inquiry or investigation.
Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge,
information, and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposers agree that in the event of a final un-appealable
judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or
any action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated damages.
The previous sentence, however, shall not be conskued to circumvent any of the other provisions of this Disclosure and Disclaimer which
imposes no liability on the City.
ln the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation, it is understood that
the provisions of this Disclosure and Disclaimer shall always govern. The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
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I hereby certify that: l, as an authorized agent of the Proposer, am submitting the following information as my firm's
proposal, Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitatlon, all attachments, exhibits and appendices and the contents of any Addenda released hereto,
and the Disclosure and Disclaimer Statement; Proposer agrees to be bound to any and all specifications, terms and
conditions contained in the solicitation, and any released Addenda and understand that the following are requirements
of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged,
discussed, or compared the proposal with other Proposers and has not colluded with any other Proposer or party to any
other proposal; Proposer acknowledges that all information contained herein is part of the public domain as defined by
the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal,
inclusive of the Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Propose/s Authorized Representative:Title of Propose/s Authonzed Represenlative:
Signature of Proposer's Authorized Representative:Date:
State of FLORIDA )
)
On this _day of _, 20_, personally
appeared before me
County of _) stated that (s)he is the
, a corporation, and that the instrument was signed in behalf of
the said corporation by authority of its board of directors and acknowledged said
instrument to be its voluntary act and deed, Before me:
of
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APPENDIX B
MIAMIBEACH
"No Bid" Form
RFP 20{5-176-JR
ELEVATOR INSPECTION AND PLAN
REVIEW SERVICES
PROCU REMENT DEPARTMENT
1700 Conveniion Center Drive
Miomi Beoch, Florido 33,l39
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302
i. .,.]BTACH
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR
REASON(S) CHECKED AND/OR tNDICATED BELOW:
_ Workload does not allow us to proposal
_lnsufficient time to respond
_ Specifications unclear or too restrictive
_ Unable to meet specifications
_Unable to meet service requirements
_Unable to meet insurance requirements
_Do not offer this product/service
_OTHER. (Please specify)
We do _ do not _ want to be retained on your mailing list for future proposals
of this type product and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form,
may result in your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: Joe V. Rodriguez, CPPB, FCCM
PROPOSAL No. 201 5-176-JR
1700 Gonvention Center Drive
MIAMI BEACH, FL 33139
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.,,,r.,.1, ,' BEACH
APPENDIX C
MIAMIBEACH
Minimum Requirements
& Specificotions
RFP 20{5-176-JR
ELEVATOR INSPECTION AND PLAN
REVIEW SERVICES
PROCU REMENT DEPARTMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33.l39
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i t,. l;,,,,, f BfACH
C1. Minimum Requirements.
The Minimum Eligibility Requirements for this solicitation are listed below. Proposer shall submit detailed verifiable information
affirmatively documenting compliance with each minimum requirement. Proposers that fail to complv with minimum
requirements will be deemed non-responsive and will not be considered.
1. Proposer shall have a minimum of three (3) years' experience providing the services outlined in the RFP and
must provide at least three (3) references. References shall include the name of organization; organization
contact name, telephone number and emall address; and, a brief description of the work provided.
2. The inspectors and plan reviewers shall meet the definition of "Elevator Personnel" in ASME A17.1 Section 1.3
and have documented training and at least one (1) year of experience performing inspections and performing
witnessing of tests as specified in ASME 41 7.1 and A18.1 .
3. The inspectors and plan reviewers must be in possession of current ASME QEI certification issued by a
certifying organization and a valid State of Florida, Department of Business and Professional Regulations CEI
(Certified Elevator lnspector) License.
4. Qualification and duties of the inspector shall meet or exceed the requirements of ASME QEI-1-2004, Part,2.
G2. Statement of Work Required.
The Proposer hereinafter refened to as Contractor, will be required to provide elevator inspectors and elevator plan reviewers
to the Building Department on an "as-needed basis" and an "on-going basis". Contractor shall supply cerlified elevator
inspectors and certified elevator plan reviewers to conduct inspections and plan reviews for new construction and
alteration/remodeling of existing buildings. ln addition, Contractor shall supply certified elevator inspectors to perform annual
certification inspections and witnessing tests for City of Miami Beach facilities.
C2.1, ELEVATORINSPECTIONS
The Proposer shall perform inspections of elevators pursuant to ANSI/ASME A17 .1 and A18.1 a as appropriate.
Conduct technical field inspections of elevators during various phases of new construction and alteration/remodeling, if
found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with
applicable codes and regulations.
C2,2. PLAN REVIEW
Review elevator plans, specifications and materials listed for residential and commercial projects, if found in compliance
with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes
and regulations.
Evaluate alternate methods, procedures, materials and products for compliance with the Florida Building Code
requirements, whichever is applicable, depending on the date of the application or construction.
Approve and disapprove proposed plans in accordance with the applicable Code and other regulatory requirements and
discuss disapproved items with architects, engineers, contractors and/or owner builders to obtain plan changes necessary
for approval.
Render information concerning the applicable Code and make interpretations of its contents. Make decisions as to the
feasibility of deviations from the Codes under various conditions.
Perform related work as required by the Building Department.
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305
APPENDIX D
MIAMIBEACH
Speciol Conditions
RFP 20{5-176-JR
ELEVATOR INSPECTION AND PLAN
REVIEW SERVICES
PROCU REMENT DEPARTMENT
I200 Convention Center Drive
Miomi Beoch, Florido 33,l39
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1.', l ,l. l.,' l BSACH
APPENDIX D: SPECIAL CONDITIONS
1. TERM OF CONTRAGT. The term of the contract shall be for THREE (3) years
2. OPTIONS TO RENEW. TWO (2) ONE (1) year options to renew upon written mutual
agreement,
3. PRICES. All prices shall be negotiated with the selected PROPOSER(s).
4. EXAMINATION OF FACILITIES. The City may award a minimum of two (2) Firm's, capable
of providing elevator inspections and plans review services as requested in Appendix C, sub-
section C.2of the RFQ. ln the event that there is only one (1) qualified Firm, the City will award
and negotiate with the available Firm. However the City reserves the right to select additional
Firm's in the event: 1) the contract awarded Firm is unable to provide the inspectors/reviewers
needed; 2) it is deemed to be in the best interest of the City.
5. INDEMNIFICATION. lntentionally omitted,
6. PERFORMANCE BOND. lntentionally omitted.
7. REQUIRED CERTIFICATIONS. The elevator inspectors and plan reviewers must be in
possession of current ASME QEI certification issued by a certifying organization and a valid State
of Florida, Department of Business and Professional Regulations CEI (Certified Elevator lnspector)
License.
8. SHIPPING TERMS. lntentionally omitted.
9. DELIVERY REQUIREMENTS. lntentionally omitted.
1 0. WARRANTY REQUIREMENTS. lntentionally omitted.
1 1. BACKGROUND CHECKS. lntentionally omitted.
12. Proposer's must demonstrate, if it is selected, that its Elevator lnspectors and Plan Reviewers
hold all necessary licensure as specified in the RFQ and have at least three (3) years previous
experience in their field.
13. PRECLUSIONS: Proposers selected under this RFQ shall not perform Private Provider
Elevator lnspections and Plans Review services for private clients in the City of Miami Beach for
the duration of the contract with the City of Miami Beach. Those projects for Private Provider
Elevator lnspections and Plans Review services undenruay at the time of award of this contract
shall be grandfathered in. RESPONDERS BY VIRTUE OF SUBMITTING A RESPONSE TO THIS
RFQ, UNDERSTAND AND ACCEPT THIS REQUIREMENT; AND, EITHER DO NOT PROVIDE
PRIVATE PROVIDER ELEVATOR INSPECTIONS AND PLAN REVIEW SERVICES !N THE CITY
OF MIAMI BEACH OR WILL NOT SUBMIT ANY NEW APPLICATIONS TO PROV]DE SUCH
SERVICES UPON SELECTION,
RFP 2015 rZ6JR lo
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APPENDIX E
MIAMIBEACH
Cost Proposol Form
RFP 20{5-176-JR
ELEVATOR INSPECTION AND PLAN
REVIEW SERVICES
PROCU REMENT DEPARTMENT.l700 Convention Center Drive
Miomi Beoch, Florido 33139
RFP 20r5-r76-lR )7
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APPENDIX E
PROPOSAL TENDER FORM
Proposer affirms that the prices stated on the proposal tender form below represents the entire cost of the
items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and
other requirements stated herein, and that no claim will be made on account of any increase in wage scales,
material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision
is allowed herein and has been exercised by the City Manager in advance, The Proposal Tender Form shall
be completed mechanically or, if manually, in INK. Proposal Tender Forms completed in pencil shall be
deemed non-responsive. All corrections on the Proposal Tender Form shall be initialed.
Company:
Authorized Representative:
Telephone:
Authorized Representative's Signatu re:
RFP 20I5IZ6-JR 2B
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APPENDIX F
MIAMIBTACH
I nsuro nce Requirements
RFP 20{5-176-JR
ELEVATOR INSPECTION AND PLAN
REVIEW SERVICES
PROCUREMENT DEPARTMENT
1700 Convention Center Drive
Miomi Beoch, Florido 33139
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MIAMIBEACH
INSURANCE REQUIREMENTS
INSURANCE
The vendor shall furnish to the Procurement Department, City of Miami Beach, 1700 Convention Center Drive, 3rd
Floor, Miami Beach, Florida 33139, Certificate(s) of lnsurance which indicate that insurance coverage has been
obtained which meets the requirements as outlined below:
A, Worker's Compensation lnsurance for all employees of the vendor as required by Florida Statute
440.
B. Commercial General Liability lnsurance on a comprehensive basis, to include Contractual Liability,
and Products/Completed Operations, in an amount not less than $1,000,000 combined single limit
per occurrence for bodily injury and property damage. City of Miami Beach must be included as
an additional insured with respect to this coverage.
C. Automobile Liabllity lnsurance covering all owned, non-owned and hired vehicles used in connection
with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily
injury and property damage.
lnsurance required above must include a Waiver of Subrogation in favor of the City. All insurance policies required
above shall be issued by companies authorized to do business under the laws of the State of Florida, with the
following qualifications:
The company must be rated no less than "B" as to management, and no less than "Class V" as to
financial strength, by the latest edition of Best's lnsurance Guide, published by A.M, Best Company,
Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division.
or
The company must hold a valid Florida Certificate of Authority as shown in the latest "List of All
lnsurance Companies Authorized or Approved to Do Business in Florida" issued by the State of
Florida Department of lnsurance and are members of the Florida Guaranty Fund,
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance
notice to the certificate holder.
CERTIFICATE HOLDER MUST READ:
CITY OF MIAMI BEACH
17O() CONVENTION CENTER DRIVE
3rd FLOOR
MIAMI BEACH, FL 33139
Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this
section or under any other section of this agreement.
The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to
the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
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