C7O-Purchase Light Fixtures Bollards Poles And Replacement PartsCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING, PURSUANT TO SECTION 2-367 (d) OF THE MtAMt BEACH CITY CODE,
PURCHASE OF FORMS + SURFAGES, LIGHT FIXTURES, BOLLARDS, POLES, AND ALL
REPLACEMENT PARTS FROM FORMS + SURFACES, THE SOLE SOURCE MANUFACTURER
AND DISTRIBUTOR FOR THE STATE OF FLORIDA.
Build And Maintain lnfrastructure With Full Accountability
Data (Survevs. Environmental etc.):
Item Sum mary/Recommendation :
ln June of 2007, the City issued a bid for the construction of the North Beach Recreational Corridor
Phase 1, 2 and 3. The construction of the North Beach Recreational Corridor work included the
construction of an on-grade concrete pedestrian walkway encompassing fifteen (15) city blocks, as
well as path lighting designed to meet marine turtle testing requirements of the Department of
Environmental Protection (DEP). Specifically, the design, permitting and construction included Forms
+ Surfaces lighting bollards, pole and fixtures. These items are only available directly from the
manufacturer and, as a result, are considered sole source purchases. Since then the Forms +
Surfaces lighting bollards, poles and fixtures have been installed in other areas of the City, including
Dade Blvd.
Recently, the Procurement Department received a request from the Public Works Department to
procure additional bollard light fixtures and light poles with fixtures and replacement parts for existing
fixtures located at various locations as indicated above.
Forms + Surfaces has again notified the City that it's brand of products, consisting of lighting poles,
bollards, fixtures and all replacement parts are only available from Forms + Surfaces, the
manufacturer and sole authorized distributor.
Notwithstanding the notification from Forms + Surfaces, and as a matter of due diligence, the
Procurement Department released an lntent to Sole Source (lTS) on March 16, 2015 to notify
prospective bidders of: 1) the City's intention to seek the required good and services from the
manufacturer; and 2) to allow bidders to challenge the City's sole source purchase. No responses
were received to the lTS.
The Administration recommends that the Mayor and City Commission of the City of Miami beach,
Florida, approve, pursuant to Section 2-367 (d) of the Miami Beach City Code, the City Manager's
recommendation to purchase lighting poles, bollards, fixtures and all replacement parts from Forms +
the sole authorized dealer of Forms + Surfaces brand liohtino s S.
Board Recommendation:
Financial lnformation:
Source of
Funds:
Amount Account
1 $100,000.00 365-2765-000674
2
3
Total
Financial lmpact Summary:
T:\AGENDA\201S\May\PROCUREMENT\ITS 2015-125-MT Forms and Surfaces Commission I
c-7 0f-6-t{Agenda ltem
Date366
i-.t '{\.' :1
City of Miomi Beach, I200 Convention Cenier Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO: Mayor Phillip Levine and Members
FROM: Jimmy L. Morales, City Manager
DATE: May 6, 2015
f the City
MIAMI BEACH, FLORIDA, APPROVING, PURSUANT TO SECTTON 2-367 (d) OF THE MIAM!
BEACH CITY CODE, PURCHASE OF FORMS + SURFACES, LIGHT FIXTURES, BOLLARDS,
POLES, AND ALL REPLACEMENT PARTS FROM FORMS + SURFACES, THE SOLE
SOURCE MANUFACTURER AND DISTRIBUTOR FOR THE STATE OF FLORIDA.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME
Build and Maintain Priority lnfrastructure With Full Accountability.
FUNDING
Accou nt Code: 365-2765-0 0067 4, Amou nt: $ 1 00,000. 00
BACKGROUND/ANALYSIS
ln June of 2007, the City issued a bid for the construction of the North Beach Recreational
Corridor Phase 1, 2 and 3. The construction of the North Beach Recreational Corridor work
included the construction of an on-grade concrete pedestrian walkway encompassing fifteen
(15) city blocks, as well as path lighting designed to meet marine turtle testing requirements of
the Department of Environmental Protection (DEP). Specifically, the design, permitting and
construction included Forms + Surfaces lighting bollards, pole and fixtures. These items are
only available directly from the manufacturer and, as a result, are considered sole source
purchases. Since then the Forms + Surfaces lighting bollards, poles and fixtures have been
installed in other areas of the City, including Dade Blvd.
Recently, the Procurement Department received a request from the Public Works Department to
procure additional bollard light fixtures and light poles with fixtures and replacement parts for
existing fixtures located at various locations as indicated above.
Forms + Surfaces has again notified the City that it's brand of products, consisting of lighting
poles, bollards, fixtures and all replacement parts are only available from Forms + Surfaces, the
manufacturer and sole authorized distributor.
Notwithstanding the notification from Forms + Surfaces, and as a matter of due diligence, the
367
Procurement Department released an lntent to Sole Source (lTS) on March 16, 2015 to notify
prospective bidders of: 1) the City's intention to seek the required good and services from the
manufacturer; and 2) to allow bidders to challenge the City's sole source purchase. No
responses were received to the lTS.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
beach, Florida, approve, pursuant to Section 2-367(d) of the Miami Beach City Code, the City
Manager's recommendation to purchase lighting poles, bollards, fixtures and all replacement
parts from Forms + Surfaces, the sole authorized dealer of Forms + Surfaces brand lighting
systems.
JLM/MT/EC/AD
T:\AGENDA\201S\May\PROCUREMENT\C|Iy of Miami Beach Memo Forms Surfaces Sole Source ITS 2015-12s-MT.docx
368
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE GITY OF
MtAMt BEACH, FLORIDA, APPROVING, PURSUANT TO SECTION 2-367 (d)
OF THE MIAMI BEACH CITY CODE, PURCHASE OF FORMS + SURFACES,
LIGHT FIXTURES, BOLLARDS, POLES, AND ALL REPLACEMENT PARTS
FROM FORMS + SURFACES, THE SOLE SOURCE MANUFACTURER AND
DISTRIBUTOR FOR THE STATE OF FLORIDA.
WHEREAS, pursuant to Section 2-367 (d) of the Miami Beach Code, the City
Commission, may enter into contracts for goods and /or services where only one source for the
products or service is evident; and
WHEREAS, in June of 2007, the City issued a bid for the construction of the North
Beach Recreational Corridor Phase 1, 2 and 3; and
WHEREAS, the construction of the North Beach Recreational Corridor work included the
construction of an on-grade concrete pedestrian walkway encompassing fifteen (15) city blocks,
as well as path lighting designed to meet marine turtle testing requirements of the Department
of Environmental Protection (DEP); and
WHEREAS, specifically, the design, permitting and construction included Forms +
Surfaces lighting bollards, pole and fixtures; and
WHEREAS, these items are only available directly from the manufacturer and, as a
result, are considered sole source purchases. Since then the Forms + Surfaces lighting
bollards, poles and fixtures have been installed in other areas of the City, including Dade Blvd.;
and
WHEREAS, recently, the Procurement Department received a request from the Public
Works Department to procure additional bollard light fixtures and light poles with fixtures and
replacement parts for existing fixtures located at various locations as indicated above. the
purchase of Forms + Surfaces brand products, consisting of light fixtures, bollards, poles and
replacements parts is available from Forms + Surfaces, the manufacturer and sole authorized
State of Florida distributor; and
WHEREAS, Forms + Surfaces has, again notified the City that its brand of products,
consisting of lighting poles, bollards, fixtures and all replacement parts are only available from
Forms + Surfaces, the manufacturer and sole authorized distributor. the Procurement Director
has determined that Forms + Surfaces, is the sole source and only authorized distributor for the
State of Florida of Forms + Surfaces brand products.
369
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
GOMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of Miami Beach, Florida, hereby approve, pursuant to Section 2-367 (d) of the
Miami Beach City Code, purchase of Forms + Surfaces, light fixtures, bollards, poles and
replacements parts from Forms + Surfaces, the sole source, manufacturer and distributor for the
State of Florida.
PASSED AND ADOPTED this _ day of
ATTEST:
Rafael Granado, City Clerk
City Attorney Date
T:\AGENDA\201 S\May\PROCUREMENT\lTS 201 5-125-Mr RESO.docx
201s.
Philip Levine, Mayor
APPROVED AS TO
FORM & LANGUAGE
,- & FOR EXECUTIONMrs('5\-/ CityAttorney Dote
370
FOHffiJIS+SUHFACES-
January 8th,2015
George Corchado
City of Miami Beach - Public Works Department
451 Dade Blvd.
Miami Beach, Florida 33139
RE: TRIADA BOLLARD WITH HO AMBER LED LAMP
Please note that Forms and Surfaces, Inc. (F+S) is the sole manufacturer of
the Triada Bollard, Sales of this item are made directly from F+S, and are
not specifically sold through dealers or distributors.
The Triada Bollard is a durable exterior light bollard constructed of
rustproof cast aluminum. It is ETL listed for wet locations. The Triada
Bollard utilizes a news specifically designed high output (Ho) Amber LED
for turtle habitat areas. Along with a louvered head, the Triada can
incorporate 180-270 degree shields for light direction.
The Triada Bollard is manufactured to exacting standards and is a long-term
solution for pedestrian parks and walkways.
If we can provide any additional information, please do not hesitate to
contact me at ed.p elaez@forms-surfaces. com (3 0 5 .5 62.56 5 3 ).
Sincerely,
Ed Pelaez
Territory Manager - Miami, FL.
Forms and Surfaces, Inc.
371
b AAIAMIBEACH
City of Miomi Beoch, l7O0 Convention Center Drive, Miomi Beoch, Florido 33,l 39, www.miomibeochfl.gov
PROCUREMENT DEPARTMENT
Iel 305-673-7490 , Fox '786]1394-4075
Date:
To:
FROM:
March 16,2015
ALL INTERESTED PARTIES
Martha L. Torres
Procurement Coordinator
marthatorres@m iam ibeachfl. qov
Subiect: lntent to Award Pursuant to Sole Source Exemption. (lTS 2015-125-MT)
This notice is released pursuant to Section 2-367 (d) of the Miami Beach City Code. The
purpose of this notice is to notify interested parties that pursuant to Section 2-367(d), of the
Miami Beach City Code, intends to make a non-competitive award for the goods or services, as
stated below.
Goods or servaces required:
The City of Miami Beach Public Works Department is requesting the purchase of Triada Bollard
Lights LED, from Forms + Surfaces.
Supplier to be awarded: Forms + Surfaces
Reason for Sole Source:Forms + Surfaces, is the sole manufacturer of the Triada Bollard
LED Lights brand products.
Estimated value of award: $60,000.00
THIS NOTICE lS NOT A REQUEST FOR COMPETITIVE OFFERS. However, any firm that
believes it can meet the requirements stated herein may give written notification to the
contracting officer stated above within 7 calendar days from the date of this notice. Supporting
evidence must be furnished in sufficient detail to demonstrate the ability to comply with the
requirement(s) listed. Responses are due on or before March 23. 2015. A determination by the
City of Miami Beach not to compete this proposed contract based on responses to this notice is
solely within the discretion of the City of Miami Beach.
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