R7H-Accept Recomm Lease City Buildings-Rooftops For Telecommunications EquipmenCOMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting
The Recommendation Of The City Manager Pursuant To lnvitation to Negotiate (lTN) No. 2015-
060-LR For The Leasing Of City-Owned Buildings And Rooftops For The Placement of
Telecommunications Eouioment.
N/A
Data (Su Environmental Scan, etc: N/A
Item Summary/Recommendation :
The Administration issued ITN 2015-060-LR to seek the proposals from qualified parties interested
in submitting proposals to the City to lease City-owned buildings and rooftops for the installation
and operation of telecommunications antennas and related equipment. The purpose of the ITN
was to provide the opportunity for communication services providers to lease authorized City-
owned properties, as well as provide a means of potential revenue to the City for the use of said
properties. The ITN was approved for issuance by the City Commission on January 14,2015. The
ITN was released on January 27,2015. A pre-proposal conference to provide information to the
proposers submitting a response was held on February 5,2015. On April 9, 2015, the City
received one proposalfrom Crown Castle.
The ITN required that proposals received be evaluated by an evaluation committee appointed by
the City Manager. However, since only one proposal for consideration, the Administration is
requesting a modification to the process currently outlined in the lTN. The ITN contemplates a
series of steps including evaluating and ranking the proposals. The Administration is requesting
bypassing the evaluation committee process since there is only one proposal, and instead request
the City Commission to authorize negotiations with the sole proposer, Crown Castle. Once
negotiations are completed, the Administration will bring back to the Mayor and City Commission
the agreement for final approval.
RECOMMENDATION
ADOPT THE RESOLUTION.
Financial lnformation :
Source of
Funds:
Amount l\ccount
1 N/A
2
OBPI
3
Total
Financial lmpact Summary:
Glerk's Office islative Tracki
Alex Denis, Extension 6641
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ications Equipment - SUMMARY.doc
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AGENDA ITEM R7 H
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City of Miomi Beoch, l700 Convention Center Drive, Miomi Beoch, Florido 33139, www.miomibeochfl.gov
COMM SION MEMORANDUM
TO:Mayor Philip Levine and Members the City mtsston
FROM: Jimmy L. Morales, City Manager
DATE: May6,2015
SUBJECT: A RESOLUTION OF THE MA AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER
PURSUANT TO TNVTTATION TO NEGOTTATE (rTN) NO. 2015-060-LR (THE tTN), FOR THE
LEASING OF CITY.OWNED BUILDINGS AND ROOFTOPS FOR THE PLACEMENT OF
TELECOMMUNICATIONS EQUIPMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Revenue to the City.
BACKGROUND
The Administration issued ITN 2015-060-LR to seek the proposals from qualified parties interested in
submitting proposals to the City to lease City-owned buildings and rooftops for the installation and
operation of telecommunications antennas and related equipment. The purpose of the ITN was to
provide the opportunity for communication services providers to lease authorized City-owned properties,
as well as provide a means of potential revenue to the City for the use of said properties.
lTN PROCESS
The ITN was approved for issuance by the City Commission on January 14, 2015. The ITN was
released on January 27,2015. A pre-proposal conference to provide information to the proposers
submitting a response was held on February 5,2015. On April 9,2015, the City received one proposal
from Crown Castle.
MANAGERIS lUE D|LTGENCE & RECOMMENDATTON
The ITN required that proposals received be evaluated by an evaluation committee appointed by the
City Manager. However, since only one proposal for consideration, the Administration is requesting a
modification to the process currently outlined in the lTN. The ITN contemplates a series of steps
including evaluating and ranking the proposals. The Administration is requesting bypassing the
evaluation committee process since there is only one proposal, and instead request the City
Commission to authorize negotiations with the sole proposer, Crown Castle. Once negotiations are
completed, the Administration will bring back to the Mayor and City Commission the agreement for final
approval.
CONCLUSION
The Administration recommends that the Mayor and the City Commission, approve the resolution
accepting the recommendation of the City Manager, pursuant to lnvitation to Negotiate (lTN) No. 2015-
060-LR, for the Lease of City-Owned Buildings and Rooftops for the Placement of Telecommunications
Eouioment.
fr
JLM/MT/KGB/MS/AD
T:\AGENDAV01S\May 6\Procurement\RFP 2015-060-LR for the Leasing of City-Owned Buildings and Rooftops for the Placement
of Telecommunications Equipment - Memo.doc
673
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER PERTAINING TO THE PROPOSALS RECEIVED,
PURSUANT TO INVTTATTON TO NEGOTTATE (rrN) NO. 2015-060-LR (THE
ITN), FOR THE LEASTNG OF CIW-oWNED BUILDINGS AND ROOFTOPS
FOR THE PLACEMENT OF TELECOMMUNICATIONS EQUIPMENT;
AUTHORIZING THE ADMINISTRATION TO BYPASS THE EVALUATION
COMMITTEE PROCESS SINCE THERE lS SOLELY ONE PROPOSAL; AND
AUTHORIZE THE ADMINISTRATION TO NEGOTIATE WITH THE SOLE
PROPOSER, CROWN CASTLE; AND ONCE NEGOTIATIONS ARE
COMPLETED, PLACE THE NEGOTIATED AGREEMENT ON A COMMISSION
AGENDA FOR CITY COMMISSION REVIEW AND APPROVAL.
WHEREAS, lnvitation to Negotiate (lTN) No. 2015-060-LR was issued on January 27,
2015, with an opening date of April 9, 2015; and
WHEREAS, a pre-proposal conference was held on February 5,2015; and
WHEREAS, the City received solely one (1) proposal to the lTN, which proposal was
issued by Crown Castle; and
WHEREAS, the ITN required that proposals received be evaluated by an evaluation
committee appointed by the City Manager; and
WHEREAS, however, since solely one proposal was received for the City's
consideration, the Administration is requesting a modification to the process currently outlined in
the ITN; and
WHEREAS, the ITN contemplates a series of steps including evaluating and ranking the
proposals; and
WHEREAS, the Administration is requesting to bypass the evaluation committee
process, and simply initiate negotiations with the sole proposer, Crown Castle; and
WHEREAS, once negotiations are completed, the Administration will place on an
upcoming City Commission agenda the proposed final agreement for the City Commission's
review and approval.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pursuant to lnvitation to
Negotiate (lTN) No. 2015-060-LR, for the Lease of City-Owned Buildings and Rooftops for the
Placement of Telecommunications Equipment; authorizing the administration to bypass the
evaluation committee process since there is solely one proposal; and authorize the
administration to negotiate with the sole proposer, Crown Castle; and once negotiations are
completed, place the negotiated agreement on a Commission agenda for City Commission
review and approval.
674
PASSED AND ADOPTED this
ATTEST:
day of 2015.
Rafael E. Granado, City Clerk Philip Levine, Mayor
lrllryrffi ard Wk*-ffi fh@ttl t' TrlaffiffiM#*$.lw*.
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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675