C6A-Report- July 1 2015 Finance And Citywide Projects Committee Meetingr.-,.-,
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City of Miomi Beoch, I700 Convention Center Drive, Miomi Beoch, Florido 33,l39, www.miomibeochfl.gov
COMMITTEE MEMORANDUM
TO:Projects
FROM: Jimmy L. Morales, City Manager
DATE: July 29, 2015
SUBJECT:PROJECTS
COMMITTEE MEETING ON JULY 1,2015
The agenda is as follows:
NEW BUSINESS
1. General Fund GSL Update and Proposed Millage Rate
ACTION
The General Fund CSL Update was adjusted from a surplus of $234,750 (net of the
recommended enhancements and efficiencies/reductions) to $1.4 million due to
an additional $1.2 million available from the change in certified taxable values
from the Property Appraiser on July l"t from 12.0 percent to 13.2 percent.
2. Review of Proposed Capital Budget
ACTION
The Committee recommended removing the following proposed items from the
201512016 Capital Budget:. Espanola Way Conversion to Pedestrian Mall proiect estimated at $1.1
milliono The Press Room portion of the City Hall Space Plan proiect in the amount
of $2't5,000 (PAYGO fund)o Traffic Circle at 47th Street and Meridian Ave in the amount of $250,000
(Local Option Gas Tax - 3 Cent Gas Tax fund)o Additional funding request of $400,000 above the $100,000 already funded
for the Tent for North Beach Bandshell project (Quality of Life - North
Beach fund)
The Committee recommended staff continue to refine the scope of the
Gommission Chambers Renovation project.
Agendaltem CGA
Date '?-11-tf
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The Committee recommended the City Attorney research and provide a Letter to
Gommission (LTC) further detailing the specifications of the City's Code
requirements to use Stormwater funds for seawalls.
NEW BUSINESS
3. FY 2015/16 General Fund Operating Budgeto Potential efficiencies/reductionso Potential enhancementso Potential revenue enhancements
ACTION
The Committee recommended further reducing the millage rate an additional 0.557
mills to meet the remainder of the millage rate goal of 0.1114.
The Committee recommended accepting the recommended reductions/
efficiencies with one change listed below:
o Remove the recommended reduction in City Clerk - Centra! Services for
$27,100 to eliminate printing of Commission meeting agendas, Commission
committee agendas, Land Use Boards agendas, and annual Budget
documents
The Committee recommended accepting the proposed additions and service
enhancements removing the following items listed below:
. Remove $100,000 for the Climate Action Plan in Building-Environmental
Management. Remove $150,000 for the North Beach Marketing funds in Tourism, Culture,
& Economic Development (funded by Resort Tax)o Offset 50 percent ($55,000) of the Assistant Director in Tourism, Gulture, &
Economic Development from Resort Tax funding. Offset the $220,000 cost of the Urban Forestry Tree Preservation Program
in Public Works by budgeting the fee revenue associated with the new
program. Add $200,000 for Out-of-Region Data Center in lnformation Technology. Add $500,000 in a reserve to offset the future cost of the Public Safety
Radio project in Emergency ManagemenU9-l-1
The Committee also recommended staff bring back information on the Freight
Loading Zone enhancement in Parking to the next meeting.
The net result of the changes above is an unallocated surplus in the General Fund
of $17,750.
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Preliminary CSL surplus
--based on June 1st values
Millage rate reduction
--5Oo/o of rernaining millage rate goal
3,600,000
(1,100,000)
Updated CSL surplus
Recomrnended enhancernents
Additional Resort Tax contri bution
Recomrnended reductions/efficiencies
Change in taxabb values
--based on July 1st values
--each 0.1 percent equals $120,000
Additional Millage rate reduction
--1OOo/o of rermining millage rate goal
Resene for Public Safety Radio project
Unallocated surplus
2,500,000
(3,824,000)
530,000
1,211,750
1,200,000
(1,100,000)
(500,000)
4. Proposed Parking Rate lncreases
ACTION
The Committee recommended moving this
aforementioned parking rate increases that
to Commission with the
the potential to yield an
item
have
additional $19 million annually. The increased revenues would be utilized to fund
the more immediate transportation initiatives and the bonding capacity for the
Parking Enterprise Fund. Below are the proposed rates and the impact of these
increases on the fund balance:
Current Prooosed Annual Revenue (!nc)
Parkino Meter Hourlv Rates:
South Beach On-Street Meters $1 .75 $3.00 $7,1 15,000.00
South Beach Off-Street Meters $1.75 $2.00 $678,000.00
Collins Ave/lndian Creek
23rd - 44th Streets - On-Street Meters $1.00 $3.00 $1,628,000.00
Collins Ave/l ndian Creek
23rd - 44th Streets - Off-Street Meters $1.00 $2.00 $236,000.00
Sub-total:$9.657.000.00
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Meter Hours of
Collins Ave/lndian Creek
23rd - 44th Streets -
On/Off-Street Meters $2,331.000.00
Sub-total:$2,331,000.00
Sub-Total Meter Rate/Hours of O $11,988,000.00
Municipal Parki
Each of first four hours:$1.00 $2.00
$70.00 $100.00
$3,281,000.00
$597,000.00Rate:
Sub-total:$s
Park Space Dailv Rental:
Valet Parking:
Construction:
$17.00
$10.00
$46.75
$46.75
$46.75
$1,428,000.00
$771,000.00
Sub-total:000.00
Residential Visitor Permit:
$1.00
$1.00
$2.00
$3.00
Sub-total (if Option I selected):47.000.00
GRAND TOTAL $18,983,000.00
Revenues
Annual Operating Expenses
Debt Service'
Set tuide for R&R
Nrt Surplur
Proj.ct.d Avrlhbh Yorr End
Fund Erhncr
(s2,167,33
(7,5
12,532,573 t7,621,57t 14,054,073 19,494,35t 23,459,452 25,905,128
52,430,OOO
(41,237,0OO)
(3,431,OOO)
74,4t5,O@ 74,415,000
(46,3s0,0oo) (47,740,s@l
(7,s1s,0oo) (7,s1s,0oo)
74,415,000
12,901,500 11,t159,285 9,994,104 8,474,67
74,415,000
gs,ttz,ttsl'
(7,s1s,@o)
74,415,000
1SO,OaZ,aSO1'
(7,515,00O)
Parking Available Fund Balance- With Rate lncreases
FYTS FYI6 F(I? FY18 FYTg FY2O
fund balance in the
Parking Fund as of September
30,2014 22,825,573 12,532,573 L7,62t,573 14,054,073 19,494,35E 23,439,62
Fund Balance Set Aside for
Fund Balance 26,O5t,373 18,790,373 21,E79,97, 2O,312,Or3 25,152,358 29,7t7,62
Transfer to Transportation (1,311,0O0) (3,333,000) (3,333,000) (3,333,000) (3,333,000) (3,333,0OO)
Transfer to General Fund (8,400,000) (8,400,000) (8,40O,0O0) (8,400,000) (8,40O,00O) (8,40O,00O)
NrtAveitebh Belencr 11,028,573 ?,329,57? 1,152,573 E,025,073 13,465,358 11,4tO,462
' lncludes an estimated 54.14 million annually for debt service on the parking needs for the Convention Center Renovation, comencing19
FINANCE AGENDA:
OLD BUSINESS
5. a) Discussion regarding Parking Demand AnalysisMalker Parking Consultants
b) Discussion Regarding The Gonstruction Of A Parking Garage At The 27th Street
And Gollins Avenue Parking Lot
ACTION
The Commiftee recommended staff continue to work on completion of the Walker
Parking Supplemental Report addressing the parking demand analysis for South
Beach, North Beach and Middle Beach. Staff will issue the report via Letter to
Commission (LTG) and discuss it at the next Finance and Citywide Proiects
Committee meeting.
6. Discussion regarding whether or not to pursue food and beverage concessions
for Soundscape Park, Collins Park, and the Miami Beach Botanical Garden
ACTION
The Committee recommended staff continue to work on the negotiations and
bring this item back to the Finance and Gitywide Proiects Gommittee when ready.
NEW BUSINESS
t. Discussion To Amend The Living Wage Ordinance lnsurance Provision ln Light Of
Obama Care
ACTION
The Committee recommended take no action at this time with regard to amending
the Living Wage Ordinance because of the PPACA and that staff continue to
monitor the progress of the challenges to the Patient Protection and Affordable
Gare Act (the "PPAGA"), as well as any other changes to the law that may be
enacted in the near future.
8. Discussion Regarding The Requirement For City Gontractors To Provide Equal
Benefits For Domestic Partners
ACTION
The Committee recommended that the Administration move forward with
sunsetting the Equal Benefits requirements from contracts and solicitations with
vendors.
9. Discussion Regarding A New Lease Agreement Between The Gity Of Miami Beach
(Landlord) And SB Waxing, lnc. (Tenant) lnvolving The Use Of Approximately
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1,291 Square Feet Of Ground Floor Retail Space Located At 1701 Meridian
Avenue, Unit 3 (A/K/A 771 17th Street), Miami Beach, Florida (Premises), For An
lnitia! Term Of Five (5) Years, With One (1) Renewal Option For An Additional Four
(4) Years And Three Hundred And Sixty Four (364) Days.
ACTION
The Committee recommended moving forward with the proposed new lease
increasing the Tenant's gross rental rate from $43.64 per square feet ("PSF") to
$53.80 PSF. The stipulated terms and conditions are for a period of five (5) years,
with one (1) renewal option for an additional four (4) years and three hundred and
sixty four (364) days at fair market rent.
10. Discussion Of A Resolution Of The Chairperson And Members Of The Miami
Beach Redevelopment Agency (RDA), Accepting The Recommendation Of The
Finance And Citywide Proiects Committee, Pursuant To lnvitation To Negotiate
(lTN) No. 2015-060-Lr (The ITN), For The Leasing Of Gity-Owned Buildings And
Rooftops For The Placement Of Telecommunications Equipment, And Authorize
The Executive Director To Execute A Nine Year And 364 Day Lease Agreement
With Grown Castle Ng East, LLC ("Tenant"), Attached And lncorporated Herein As
Exhibit A, For Tenant To Operate And Maintain lts Existing Telecommunications
Hub On The Roof Of The RDA's Parking Garage Located At 1550 Collins Avenue,
With A Monthly Rent Of $4,000.00.
ACTION
The Committee recommended moving forward with approving and authorizing the
RDA to enter into a lease agreement between the Miami Beach Redevelopment
Agency (Landlord) and pursuant to lnvitation To Negotiate (lTN) No. 2015-060-LR,
for the leasing of city-owned buildings and rooftops for the placement of
telecommunications equipment, and authorize the Executive Director to execute a
nine year and 364 day lease agreement with Crown Castle NG East, LLG for tenant
to operate and maintain its existing telecommunications hub on the roof of the
RDA's parking garage located at 1550 Gollins Avenue, with a monthly rent of
$4,000.00.
ITEMS REFERRED AT JUNE 10. 20{5 COMMISSION MEETING
11. Discussion Regarding A Potential Public-Private Partnership With 1234 Partners,
LTD. For A Parking Garage On The 1200 Block Of Washington Avenue
ACTION
The Committee took no action as staff provided an update. Staff is scheduled to
meet with the developer 1234 Parlners, LTD and will report back to the Finance
and Gitywide Proiects Gommittee the results of the meeting.
12. Discussion Regarding Land Use & Development Committee And The Planning
Board For The Review Of All Planning Fees, lncluding Fees Associated With Plans
Review, Board Applications And Other Ministeria! Functions
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AGTION
The Committee took no action. Staff will provide an update at the next Finance
and Citywide Projects Committee meeting.
13. Discussion Regarding A Request From The Parks And Recreation Facilities
Gommittee For A Competition Swimming Pool
ACTION
The Committee recommended moving this item to the full Gommission to contracta firm with experience in the planning, building and operation of public
competitive pools to complete an in-depth feasibility and cost study. The study
wil! assist the City in taking a thorough look at site locations, amenities, cost of
construction, ongoing operational costs and a 10 year renewal and replacement
plan. The recommended study may also include management scenarios such as
partnerships and contracted services as well as potential funding sources.
14. Discussion Regarding A Resolution Accepting The Recommendation Of The City
Manager, Pursuant To lnvitation To Negotiate (lTN) 2014-170-SW For A Gated
Revenue Gontrol System For The Gity's Parking Garages; Approving The Material
Terms Of An Agreement Between The Gity And Skidata, lnc., As Set Forth ln The
Term Sheet Attached As Exhibit "A' Hereto; Authorizing The Gity Manager And
The City Attorney's Office To Finalize The Agreement Based Upon The Material
Terms Approved Herein; Provided That They May Make Any Non-Substantive And
Non-Material Revisions And/Or Additions To The Agreement, As They Deem
Necessary ; Authorizing The Mayor and City Clerk To Execute The Final
Agreement; And, ln The Event That The Gity ls Unable To Finalize Successfu!
Negotiations With Skidata, lnc., Authorizing The City Manager And The Gity
Attorney's Office To Negotiate An Agreement With Amano McGann, lnc. Based
Upon The Material Terms Approva! in Exhibit "A' Herein (Provided That They May
Make Any Non-Substantive And Non-Materia! Revisions And/Or Additions To The
Agreement)
ACTION
The Committee recommended that Administration finalize negotiations on the
final contract terms with Skidata, lnc. for a gated revenue control system for the
City's parking garages and moving this item to the full Commission.
15. Discussion Regarding The Transfer, Via Quit Claim Deed, To The Florida
Department Of Transportation (FDOT) The Property ldentified ln Exhibit "A," As
The Property Has Been Constructed Upon By FDOT And Utilized As A Turning
Lane From Michigan Avenue Onto Alton Road; Gontaining Approximately 4,014
Square Feet ln Total Area; Further Waiving, By 5/7th Vote, The Gompetitive
Bidding Requirements And lndependent Appraisal Requirements Of Section 82-39
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Of The City Code, Finding That The Public lnterest Would Be Served By Waiving
Such Conditions
ACTION
The Committee recommended moving forward with Administrations
recommendation to waive the competitive bidding requirement and independent
appraisal requirement, finding that the public's interest is best served by waving
such conditions. FDOT needs the property as a turning lane, and has already
utilized the area as a turning lane and has maintained the area for some time for
transportation purposes.
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