R7N-Accept Recommendation RFP For Parking Meter Collection ServicesCOMMISSION ITEM SUMMARY
Condensed Title:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE
RANKTNG OF F|RMS, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2015-135-WG FOR
PARKING METER COLLECTION SERVICES
lntended Outcome
Build and maintain infrastructure with full
Data (Survevs. EnvironmentalScan. etc: N/A
Item Summarv/Recommendation :
The Administration issued RFP 2015-135-WG to seek the proposals from qualified contractors to
provide Parking Meter Collection Services. The RFP was approved for issuance by the City Commission
on April 15,2015. The RFP was released on April 21,2015. A pre-proposal conference to provide
information to the proposers submitting a response was held on April 27 ,2015. On July 10, 2015, the
City received proposals from: EYSA USA, LLC., LAZ Florida Parking, LLC., Republic Parking System,
lnc., and SP Plus Corporation.
On August 5,2015,the Evaluation Committee appointed bythe City Managerconvened to considerthe
proposals received. The Committee was instructed to score and rank the sole proposal received
pursuant to the evaluation criteria established in the RFP. The results of the evaluation committee
process, which resulted in a tie between Laz Parking Florida and SP Plus Corporation were presented to
the City Manager for his recommendation to the City Commission.
The City Manager considered all the submissions and the results of the Evaluation Committee Process,
including the tie between Laz Florida Parking and SP Plus Corporation. The City Manager finds that both
Laz Florida Parking and SP Plus Corporation appear to have the experience and capacity to effectively
manage the resulting agreement and the City's need. However, the City Manager also notes that Laz
Florida Parking did receive more first place ranks from the Evaluation Committee than did SP Plus, as
well as having submitted a lower cost proposal.
The RFP outlined a unit cost for collection of single space parking meters (SSPM) and multi-space pay
stations (MSPS). The City dictates the frequency and quantities of SSPM and MSPS to be collected.
Specifications for each type of meter collection were included in the RFP, including transporting of
funds, revenue responsibilities, and performance standards. While the total cost difference now between
the two proposers appears nominal, the City anticipates that the number of Multi-Space Meters, and
their respective collections, will continue to grow, as will the number of Single Meters, and their
respective collections, continue to decline. This trend will exacerbate the difference in cost between the
two bidders.
Therefore, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with Laz Florida Parking, LLC; further authorizing the Mayor and
City Clerk to execute an agreement upon successful negotiations by the Administration.
RECOMMENDATION
ADOPT THE RESOLUTION.
Financial lnformation:
Source of
Funds:
Amount Account
1
2
Financial lmpact Summary: The annual cost associated with the parking meter collection services is
subiect to the funds availability approved throuqh the City's budgeting process.
AGEHDA ITEM(s MIAMIBTACH EATE947
g MIAMI BEACH
City of Miomi Beoch, I 200 Convention Center Drive, Miomi Beoch, Florido 331 39, www.miomibeochfl.gov
COMMISSION MEMORANDUM
TO:Mayor Philip Levine and Members of thp City Commissi
FROM: Jimmy L. Morales, City Manager
DATE: September 2,2015
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE GITY
MANAGER PERTAINING TO THE RANKING OF FIRMS, PURSUANT TO
REQUEST FOR PROPOSAL (RFP) NO. 2015-135-WG FOR PARKING METER
COLLECTION SERVICES.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
KEY INTENDED OUTCOME SUPPORTED
Build and maintain priority infrastructure with full accountability.
FUNDING
The annual cost associated with the parking meter collection services is subject to the funds availability
approved through the City's budgeting process.
BACKGROUND
The Administration issued RFP 2015-135-WG to seek proposals from qualified firms interested in
partnering with the City for parking meter collection services of single space parking meters and/or
multi-space pay stations owned and located within the City of Miami Beach.
RFP PROCESS
The RFP was released on April 21, 2015. A pre-proposal conference to provide information to the
proposers submitting a response was held on April 27,2015. On July 10,2015, the City received
proposals from the following firms:
Eysa USA LLC.
Laz Florida Parking LLC.
Republic Parking System lnc.
SP Plus Corporation.
On July 6,2015, the City Manager appointed, via letter to Commission (LTC) No.273-2015, an
Evaluation Committee (the Committee), consisting of the following individuals:o Monica Beltran, Assistant Director, Parking Department, City of Miami Beach. Georgie Echert, Assistant Director, Finance Department, City of Miami Beacho Laura Franco-Rubines, Assistant lnternal Auditor, lnternal Audit Department, City of Miami
Beach. Nawaz Gilani, Neighborhood Leadership Academy, Residento Madeleine Romanello, Transportation, Parking & Bicycle-Pedestrian Facilities Committee,
Resident
948
Commission Memorandum - RFP 2015-135-WG Parking Meter Collection Services
September 2,2015
Page 2
The following Alternates were also appointed:. Leif Bertrand, Neighborhood Leadership Academy, Residento William Hahne, Transportation, Parking & Bicycle-Pedestrian Facilities Committee,
Residento Jim Sutter, lnternalAuditor, lnternalAudit Department, City of Miami Beach
On July 30,2015, the City Manager via Letter to Commission (LTC) No. 306-2015, revised the
Evaluation Committee (the "Committee"), as follows:. Monica Beltran, Assistant Director, Parking Department, City of Miami Beach, was unable to
participate as an evaluation committee member and was therefore removed.. Rocio Alba, Administrative Service Manager, Parking Department, City of Miami Beach, was
added.
The Committee convened on August 5, 2015, to consider the proposals received. The Committee was
provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the
Government in the Sunshine Law. The Committee was also provided general information on the scope
of services, references, and a copy of each proposal. The Committee was instructed to score and rank
the proposal pursuant to the evaluation criteria established in the RFP.
The RFP also stipulated that additional points would be applied, if applicable pursuant to the City's
Veteran's Preference Ordinance. However, none of the proposers were eligible for the veteran's
reference.
After proposer's presentations and interviews, the Committee discussed the proposers' qualification,
experience, and competence, and further scored the proposers accordingly. The final rankings are as
follows:
. . .' r--.,5"--*. " -.-r .,: n - - {- I
il,lil$f fi Llr,tl;{;r$fli!r0rP-, ll.l$ro,i;:
ui!lrrlrs$ir{ir88&lliiaii{il&,#
f:l lr I l' : ": I ::l::'
. --,,,,".F:":j.:4:!:i::ri aartrlr:. t.. ):ua,ra3,:L..::l
Georgis
Renkim
LasE
Franco-
Renkind
Nawaz
Rrnki
Madoloine
Romn6llo Rankino
LgSL
AGGREGATE
:YSA USA LLC 5,4 7q I e)3 c3 '|92 2 14 3
d Fldride Pe*lnd LLC 88 2 98 1 96 RA 9A s ,|
l.dfii. Pr*im Svct.m ln.77 3 a5 3 75 1 89 3 qn I 7 a
iP Ptus ComEtlon qo q3 2 c6 00 2 9t 3 q
ProMstr
AII(mbIE
T^lrl 9dinh Awirdd
:YSA USA LLC q
AZ Florida Parkino LLC B
leDubllc Prrkim Svstem lnc 2t 5_500 to
iPPIEC6mtr hn $ 268 036 0()10 8
ln determining responsiveness and responsibility of the firm, the Department of Procurement
Management verified compliance with the minimum requirements established in the RFP, financial
capacity as contained in the Dun & Bradstreet Supplier Qualifier Report, and past performance through
client references submitted by each proposer.
The Evaluation Committee process resulted in a tie between Laz Florida Parking and SP Plus
Corporation.
949
Commission Memorandum - RFP 2015-135-WG Parking Meter Collection Services
September 2,2015
Page 3
MANAGER'S DUE DILIGENCE
The City Manager considered all the submissions and the results of the Evaluation Committee
Process, including the tie between Laz Florida Parking and SP Plus Corporation. The City
Manager finds that both Laz Florida Parking and SP Plus Corporation appear to have the
experience and capacity to effectively manage the resulting agreement and the City's need.
However, the City Manager also notes that, pursuant to the RFP, Laz Florida Parking did
receive more first place ranks from the Evaluation Committee than did SP Plus, as well as
having submitting a lower cost proposal.
The RFP outlined a unit cost for collection of single space parking meters (SSPM) and multi-
space pay stations (MSPS). The City dictates the frequency and quantities of SSPM and
MSPS to be collected. Specifications for each type of meter collection were included in the
RFP, including transporting of funds, revenue responsibilities, and performance standards.
proposers appears
anticipates that the number of Multi-Space Meters, and their respective collections, will
continue to grow, as will the number of Single Meters, and their respective collections,
continue to decline. This trend will exacerbate the difference in cost between the two bidders.
Therefore, the City Manager recommends that the Mayor and City Commission authorize the
Administration to enter into negotiations with Laz Florida Parking, LLC. ln making this
recommendation, the City Manager has also considered Section 2-369, of the Code of the City
of Miami Beach, which states that, in the award of contracts, the following shall be considered:
(1) The ability, capacity and skill of the bidder to perform the contract.
(2) Whether the bidder can perform the contract within the time specified, without delay or
interference.
(3) The character, integrity, reputation, judgment, experience and efficiency of the bidder.
(4) The quality of performance of previous contracts.
(5) The previous and existing compliance by the bidder with laws and ordinances relating
to the contract.
Laz Florida Parking, LLC, manages 14 locations across Miami Dade County and is a wholly
owned subsidiary of laz Karp Associates, LLC, which operates in 26 states and hundreds of
cities across the United States. Laz Florida Parking has the capacity to perform the referenced
contract.
CONCLUS!ON
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, approve the resolution accepting the recommendation of the City Manager,
pursuant to Request for Proposal (RFP) No. 2015-135-WG, for Parking Meter Collection
Services, authorizing the Administration to enter into negotiations with Laz Florida Parking,
LLC; and further authorizing the Mayor and City Clerk to execute an agreement with the
successfulfirm upon completion of successful negotiations by the Administration.
JLM / KB/ MT / SCT/ AD
T:\AGENDA\201S\SeptembeAPROCUREMENflRFP 2015-1 35-WG Parking Meter Collection Services - Memo.doc
nal,itv
Single Meter
Collections
(2400 annual
estimate)
Multi-Space
Meter Collections
(17,000 annual
estimate)l
Total Cost Based
on Current
Annual
Estimatesr
Laz Parkino Florida $1.99 $14.99 $262.006
SP Plus $1.89 $15.50 $270,436
ile the total cost difference now between the two proposers appears nominal. the C
950
RESOLUTION TO BE SUBMITTED
951
THIS PAGE INTENTIONALLY LEFT BLANK
952